City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, January 28, 2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
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City of Santa ClaraCity of Santa Clara Page 1 of 14 Printed on 1/24/2025 Meeting Agenda January 28, 2025
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1. Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Unit # 1 - Santa Clara Firefighters, International Association of Firefighters, Local 1171
Unit # 2 - Police Officers Association
Unit
# 3 - Internation Brotherhood of Electrical Workers, Local Union 1245
Unit # 4 - Engineers of the City of Santa Clara
Unit # 9A - Unclassified Police Management
Unit # 9B - Unclassified Fire Management
Unit #10 - Public Safety Non-Sworn Employees Association 25-127
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
2. Recognition of 2024 STEM Winners for the Synopsys Science & Technology Championship
25-1152
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no
separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Action on the January 14, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
25-124
Approve the meeting minutes of the January 14, 2025
Joint Council and Authorities Concurrent & Stadium
Authority Meeting.
Recommendation:
3.B Board, Commissions and Committee Minutes25-02
Note and file the Minutes of:
Board of Library Trustees - November 4, 2024
Parks & Recreation Commission - November 25,
2024
Senior Advisory Commission - November 18, 2024
Youth Commission - December 10, 2024
Planning Commission - November 6, 2024
Planning Commission - December 4, 2024
Recommendation:
3.C Approval of the Annual Investment Policy for the City of Santa Clara, its Agencies and Corporations
25-1081
Approve in the form presented the updated Annual
Investment Policy for the City of Santa Clara, its
Agencies and Corporations.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
3.D Action on a Resolution Accepting the AB1600 Report on Development Impact Fees for Fiscal Year Ended June 30, 2024 25-1251
Adopt a Resolution accepting the AB1600 Report on
Development Impact Fees for fiscal year ending June
30, 2024, and making findings regarding the
continuing need for the unexpended balances of
certain impact fees as of June 30, 2024.
Recommendation:
Meeting Agenda January 28, 2025
3.E Action on Award of Task Orders Not to Exceed $2,231,704 to Kastech
Software Solutions Group for PeopleSoft Upgrade and
Functional Improvements in Purchasing and Central Warehouse Operations and Approval of Related Budget Amendments
25-920
1. Authorize the City Manager or designee to
negotiate and execute task orders with Kastech
Software Solutions Group under the agreement for
services dated September 1, 2020 (Agreement)
for PeopleSoft upgrades and functional
improvements in Purchasing and warehouse
operations, with a total aggregate amount not to
exceed $2,231,704, subject to the appropriation of
funds and the review and approval as to form by
the City Attorney;
2. Authorize the City Manager or designee to (a) take
any necessary actions to implement and
administer the Agreement or any task orders; and
(b) amend the Agreement to extend the term as
needed to complete the task orders or amend any
task orders authorized herein, subject to the review
and approval as to form by the City Attorney; and
3. Approve the following FY 2024/25 budget
amendments:
A. In the General Government Capital Fund,
recognize transfers of $902,586 from the
Electric Utility Fund, $89,048 from the Water
Utility Fund, $57,597 from the Sewer Utility
Fund, $29,514 from the Solid Waste Fund,
$6,311 from the Recycled Water Fund,
$16,425 from the Building Development
Services Fund, and $3,229 from the Fire
Development Services Fee Fund, and
increase the Human Resources Management
System Update project by $1,104,710 (five
affirmative Council votes required to
appropriate additional revenue);
B. In the Electric Utility Fund, increase the transfer
to the General Government Capital Fund and
reduce the unrestricted ending fund balance by
$902,586 (five affirmative Council votes
required for the use of unused balances);
C. In the Water Utility Fund, increase the transfer
to the General Government Capital Fund and
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
reduce the unrestricted ending fund balance by
$89,048 (five affirmative Council votes
required for the use of unused balances);
D. In the Sewer Utility Fund, increase the transfer
to the General Government Capital Fund and
reduce the unrestricted ending fund balance by
$57,597 (five affirmative Council votes
required for the use of unused balances);
E. In the Solid Waste Fund, increase the transfer
to the General Government Capital Fund and
reduce the Operations and Maintenance
Reserve by $29,514 (five affirmative Council
votes required for the use of unused
balances);
F. In the Recycled Water Fund, increase the
transfer to the General Government Capital
Fund and reduce the unrestricted ending fund
balance by $6,311 (five affirmative Council
votes required for the use of unused
balances);
G. In the Building Development Services Fund,
increase the transfer to the General
Government Capital Fund and reduce the
unrestricted ending fund balance by $16,425
(five affirmative Council votes required for
the use of unused balances); and
H. In the Fire Development Services Fee Fund,
increase the transfer to the General
Government Capital Fund and reduce the
unrestricted ending fund balance by $3,229
(five affirmative Council votes required for
the use of unused balances).
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
3.F Action on Award of Purchase Order to STOMMEL, INC., dba LEHR for Panasonic Mobile Data Computers for Police and Fire Vehicles
25-1258
1. Authorize the City Manager, or designee, to
execute a purchase order with LEHR for
Panasonic Toughbooks and Components with a
total amount not-to-exceed $754,674, under
NASPO ValuePoint Master Agreement 23019, in
a final form approved by the City Attorney; and
2. Authorize the City Manager, or designee, to
execute purchase orders with LEHR through June
30, 2028, under NASPO ValuePoint Master
Agreement 23019, for additional purchases or
replacement of MDCs or components as-needed,
subject to the appropriation of funds and in a final
form approved by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
3.G Authorize the City Manager to (1) Issue Purchase Orders to Atlas Copco Rental for the Rental of an Air Compressor at the Donald Von Raesfeld Power Plant and (2) Execute Amendment No. 1 to the Agreement for Services with Gavin D. Yates Doing Business as Northwest Industrial Engine & Compressor Co., to Provide Gas and Air Compressor Preventative Maintenance Services, Both to be Funded by Silicon Valley Power
25-1019
1. Determine that the proposed actions are exempt
from CEQA pursuant to Sections 15301 (Existing
Facilities) and 15302 (Replacement or
Reconstruction) of Title 14 of the California Code
of Regulations;
2. Authorize the City Manager or designee to issue
Purchase Orders to Atlas Copco Rental for the
rental of an air compressor at the Donald Von
Raesfeld Power Plant in an amount not to exceed
$600,000, until approximately September 30,
2026, to be funded by Silicon Valley Power;
3. Authorize the City Manager or designee to execute
Amendment No. 1 to the Agreement for Services
with Gavin D. Yates Doing Business as Northwest
Industrial Engine & Compressor Co., for gas and
air compressor preventative maintenance for a
five-year term ending on June 30, 2028, to
increase the maximum compensation of $150,000
by $850,000 for a revised maximum
compensation amount of $1,000,000; to be funded
by the SVP Operating or Capital Fund as
applicable, subject to the review and approval as
to form by the City Attorney; and
4. Authorize the City Manager or designee to
negotiate and execute further amendments to the
agreement with Gavin D. Yates Doing Business as
Northwest Industrial Engine & Compressor Co to
(a) add or delete services consistent with the
scope of services, (b) adjust future rates to
account for reasonable changes in labor and
material rates, (c) exercise a one-year option to
extend the term through June 30, 2029, and (d)
increase the compensation by up to $500,000 for
a total maximum compensation of $1,500,000
over a six-year period, subject to the appropriation
of funds and the review and approval as to form by
the City Attorney, to be funded by the SVP
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
Operating or Capital Fund as applicable.
3.H Action to Authorize the City Manager to Execute an Agreement with
EQR-Lincoln Laguna Clara L.P. (“Developer”) for the
Installation and Operation of Private Recreational Amenity Improvements to Satisfy a Portion of Developer’s Parkland Obligations for the 447 Unit Apartment Project Located at 3131 Homestead Road, such Improvements to be Funded at
Developer’s Sole Cost
25-1219
Authorize the City Manager to negotiate and execute
the agreement with EQR-Lincoln Laguna Clara L.P.
for the installation of private recreational amenity
improvements at 3131 Homestead Road at the
developer’s sole cost on substantially the terms and in the forms presented, with such minor, non-substantive
changes and amendments that may be necessary to
implement the parkland dedication requirements for
this project, in final forms approved by the City
Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
3.I Action to Authorize the City Manager to Amend the City Loan Terms
for the Belovida Apartments to Enable the County to
Structure a Hard Loan to Replace the Current Bank Loan to Stabilize the Project and to Increase the City loan by up to $90,000 to Cover the Gap in Repair Costs and Approve the Related Budget Amendment
25-1116
1. Approve and authorize the City Manager or
designee, to negotiate, execute and amend the
loan documents to permit the repayment of the
County AHF loan in a junior lien position prior to
the repayment of the City loan in a senior lien
position, before the distribution of residual
receipts, in a final form approved by the City
Attorney;
2. Approve and authorize the City Manager or
designee, to negotiate, execute and amend the
loan agreement to increase the City Loan by up to
$90,000, from $4,955,000 to $5,045,000 to
address the gap created when the PLHA funds
were swapped and replaced with Destination
Home funds to pay for repairs, to make
modifications to the loan documents consistent
with the Term Sheet and as reviewed by the City
Attorney for form and consistency; and
3. Approve the FY 2024/25 budget amendment in the
City Affordable Housing Fund, increasing the
Capital Outlay appropriation in the amount of
$90,000 and decreasing the unrestricted ending
fund balance in the amount of $90,000 (five
affirmative Council votes required for the use of
unused balances).
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
3.J Action on Authorizing the Use of City Electric Forces for Public Works at Various Locations
25-1257
1. Determine that the proposed action is exempt
from CEQA pursuant to Section 15302 (Class 2 -
Replacement or Reconstruction) of Title 14 of the
California Code of Regulations; and
2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
located at 3390 Forest Avenue, 5201 Patrick
Henry Drive, and 2441 Mission College Boulevard
are better performed by the City with its own
employees based on the information set forth in
this Report to Council and authorize the
performance of the public works consistent with
this authorization.
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4. Action on Stadium Authority Bills and Claims for the Month of November 2024
25-63
Approve the list of Stadium Authority Bills and Claims
for November 2024.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within
the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
5. Action on an Agreement with Care Solace, Inc. to Provide Coordination
for Mental Health Care and Social Services to
Residents and Employees of the City of Santa Clara and
Related Budget Amendment
25-125
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
1. Authorize the City Manager or designee to
negotiate and execute an agreement with Care
Solace, Inc. to provide coordination for mental
health care and social services to residents and
employees of the City of Santa Clara, for a
three-year term in an amount not to exceed
$390,000, with the option to extend for two
additional one-year periods, subject to budget
appropriations, in a final form approved by the City
Attorney;
2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the agreement; and
3. Approve the FY 2024/25 budget amendment in the
Expendable Trust Fund to recognize other
agencies revenue in the amount of $335,000 and
increase the opioid settlement funds appropriation
in the amount of $335,000
(five affirmative
Council votes required to appropriate
additional revenue).
6. Approve Introduction of an Ordinance Amending Article IV (“Stadium Pilot Program”) of Chapter 5.05 (“Solicitors and Peddlers”) of the City Code to Make the Stadium Pilot Program Permanent
25-1087
Waive first reading and approve introduction of an
Ordinance amending Article IV (“Stadium Pilot
Program”) of Chapter 5.05 (“Solicitors and Peddlers”)
of the Santa Clara City Code to make the Pilot
Program permanent as the “Stadium Area Sidewalk
Vending” Ordinance
Recommendation:
Meeting Agenda January 28, 2025
7. Action on Award of Purchase Order to Braun Northwest for a Mobile
Incident Command Vehicle and Approval of Related
Budget Amendments
25-1237
1. Authorize the City Manager or designee to execute
a purchase order with Braun Northwest, through
the H-GAC cooperative purchase agreement, for
the purchase of a Mobile Incident Command
vehicle based on project scope and resource
needs of totaling an estimated $586,213 inclusive
of taxes and applicable fees, in a final form
approved by the City Attorney;
2. Authorize the City Manager or designee to execute
change orders for a not-to-exceed contingency
amount of $58,621 (10% of total) for a not
-to-exceed amount of $644,834 to cover
unanticipated costs such as minor configuration
changes, subject to the appropriation of funds and
in a final form approved by the City Attorney; and
3. Approve the following FY 2024/25 budget
amendments:
a. In the General Fund, decrease the Police
Department operating budget in the amount
of $196,917 and establish a transfer to the
Vehicle Replacement Fund in the amount of
$196,917 (majority affirmative Council
votes required); and
b. In the Vehicle Replacement Fund,
recognize the transfer from the General
Fund in the amount of $196,917, increase
the Capital Outlay appropriation in the
amount of $489,834, and decrease the
unrestricted ending fund balance in the
amount of $292,917 (five affirmative
Council votes required to recognize
additional revenue and for the use of
unused balances).
Recommendation:
8. Note and File the Silicon Valley Power Bi-Annual Update25-1250 Note and file the Silicon Valley Power Bi-Annual
Update.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
9. Action on Recommendation from Governance & Ethics
Committee
on City Council District Communication Options to be
Memorialized in New Council Policy 054 - City Council District Communications
25-1222
Adopt a resolution approving Council Policy 054 (“City
Councilmember District Communications”) based on
the recommendation from the Governance and Ethics
Committee, with amendments if any, provided by the
City Council.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, February 11, 2025 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda January 28, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting