City Council and Authorities Concurrent
January 28, 2025

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January 28,2025 #7
Council and Authorities
Concurrent meeting
Item #7; RTC #25-1237
Action on Award of Purchase Order
1852 to Braun Northwest for a Mobile
Incident Command Vehicle and
THE MISSION CIN Approval of Related Budget
Amendments
January 28, 2025
1 City of
Santa Clara
The Center of What Pistible
Mobile Command Vehicle
• Completely self-contained command post designed to provide shelter, access department computer systems and restroom facilities during extended events. • This vehicle can be utilized to facilitate
pre-planned events that require on-site
planning and incident command, or to respond
to rapidly evolving incidents such as:
- major accidents
- mental health emergencies
- barricaded suspects / hostage situations
- terrorist threats
- natural disasters
- Levi's Stadium / large-scale community events
2 POST MEETING MATERIAL
1 City of
Santa Clara
The Centerat What) Manibla
New Vehicle
3 City of
Santa Clara
The Contacon Whans Fossille
Assembly Bill 481 Requirements
• Post a draft Policy and Department equipment inventory online 30-days prior to a Public meeting • Create a Public forum for community input
• Seek Governing Body approval of a Policy and Ordinance, and prepare an Annual Report to include:
- how equipment is being used
- maintenance and use costs
- internal audits
- community feedback on use
* SCPD's first annual report is planned for May 2023
• AB 481 requires approval for the acquisition of funds associated with "military" equipment 4 2
City of
Santa Clara
The Center of Whats Possible
Recommendation
• Authorize the City Manager or designee to execute a purchase order with Braun Northwest, through the H-GAC cooperative purchase agreement, for the purchase of a Mobile Incident Command vehicle based on project scope and resource needs of totaling an estimated $586,213 inclusive of taxes and applicable fees, in a final form approved by the City Attorney; • Authorize the City Manager or designee to execute change orders for a not-to-exceed contingency amount of $58,621 (10% of total) for a not -to-exceed amount of $644,834 to cover unanticipated costs such as minor configuration changes, subject to the appropriation of funds and in a final form approved by the City Attorney; and
• Approve the following FY 2024/25 budget amendments:
- In the General Fund, decrease the Police Department operating budget in the amount of $196,917 and establish a transfer to the Vehicle Replacement Fund in the amount of $196,917 (majority affirmative Council votes required); and
- In the Vehicle Replacement Fund, recognize the transfer from the General Fund in the amount of $196,917, increase the Capital Outlay appropriation in the amount of $489,834, and decrease the unrestricted ending fund balance in the amount of $292,917 (five affirmative Council votes required to recognize additional revenue and for the use of unused balances).
5 3