City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
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• Via Zoom:
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5:30 PM01/28/2025
01/28/2025Meeting Minutes
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor/Chair Gillmor called the Closed Session to order at 5:33 PM.
Confirmation of Quorum
Assistant City Clerk Pimentel
confirmed a quorum.
1. 25-127 Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Unit # 1 - Santa Clara Firefighters, International Association of Firefighters, Local 1171
Unit # 2 - Police Officers Association
Unit # 3 - Internation Brotherhood of Electrical Workers, Local Union 1245 Unit # 4 - Engineers of the City of Santa Clara
Unit # 9A - Unclassified Police Management
Unit # 9B - Unclassified Fire Management
Unit #10 - Public Safety Non-Sworn Employees Association Public Comment
None.
Convene to Closed Session (Council Conference Room)
Mayor/Chair Gillmor adjourned into Closed Session at 5:35 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:04 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
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Roll Call
Deputy City Clerk Nguyen recited the AB23 announcement and Statement of Behavioral Standards.
Deputy City Clerk Nguyen also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Councilmember Jain requested reconsideration of Item 5 regarding Committee assignments from the January 14, 2025 City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting.
City Manager Grogan and City Attorney Googins noted that the Bay Area Host Committee Assignment and Assumption Agreement will be delayed to the February 11, 2025 City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to reconsider Item 5 regarding Committee assignments from the January 14, 2025 City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting.
Aye:
Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Cox
5 -
Nay: Councilmember Gonzalez, and Mayor Gillmor2 -
SPECIAL ORDER OF BUSINESS
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2. 25-1152
CONSENT CALENDAR
Recognition of 2024 STEM Winners for the Synopsys Science & Technology Championship
Mayor Gillmor, on behalf of the Council, recognized the 2024 STEM winners for the Synopsys Science & Technology Championship.
Forrest Williams (Board Member, Santa Clara Valley Science & Engineering Fair Association) provided some remarks.
Councilmember Park noted that he will recuse himself from Item 3.H regarding the installation and operation of private recreational amenity improvements located at 3131 Homestead Road due to a conflict of interest as he owns property within 500 feet of the subject property.
A motion was made by Council/Boardmember Gonzalez, seconded by Council/Boardmember Chahal, to approve the Consent
Calendar.
Aye: Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.A 25-124 Action on the January 14, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
Recommendation:
Approve the meeting minutes of the January 14, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to approve the meeting minutes of the January 14, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting.
Aye:
Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.B 25-02 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Board of Library Trustees - November 4, 2024
Parks & Recreation Commission - November 25, 2024
Senior Advisory Commission - November 18, 2024
Youth Commission - December 10, 2024
Planning Commission - November 6, 2024
Planning Commission - December 4, 2024
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to note and file the minutes of Board of Library Trustees - November 4, 2024, Parks & Recreation Commission - November 25, 2024, Senior Advisory Commission - November 18, 2024, Youth Commission - December 10, 2024, Planning Commission - November 6, 2024, Planning Commission - December 4, 2024.
Aye:
Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.C 25-1081 Approval of the Annual Investment Policy for the City of Santa Clara, its Agencies and Corporations
Recommendation:
Approve in the form presented the updated Annual Investment Policy for the City of Santa Clara, its Agencies and Corporations.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to approve the updated Annual Investment Policy for the City of Santa Clara, its Agencies and Corporations.
Aye:
Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.D 25-1251 Action on a Resolution Accepting the AB1600 Report on Development Impact Fees for Fiscal Year Ended June 30, 2024
Recommendation: Adopt a Resolution accepting the AB1600 Report on Development Impact Fees for fiscal year ending June 30, 2024, and making findings regarding the continuing need for the unexpended balances of certain impact fees as of June 30, 2024.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to adopt Resolution No. 25-9415 accepting the AB1600 Report on Development Impact Fees for fiscal year ending June 30, 2024, and making findings regarding the continuing need for the unexpended balances of certain impact fees as of June 30, 2024.
Aye: Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.E 25-920 Action on Award of Task Orders Not to Exceed $2,231,704 to Kastech Software Solutions Group for PeopleSoft Upgrade and Functional Improvements in Purchasing and Central Warehouse Operations and Approval of Related Budget Amendments
Recommendation:
1. Authorize the City Manager or designee to negotiate and execute task orders with Kastech Software Solutions Group under the agreement for services dated September 1, 2020 (Agreement) for PeopleSoft upgrades and functional improvements in Purchasing and warehouse operations, with a total aggregate amount not to exceed $2,231,704, subject to the appropriation of funds and the review and approval as to form by the City Attorney;
2. Authorize the City Manager or designee to (a) take any necessary actions to implement and administer the Agreement or any task orders; and (b) amend the Agreement to extend the term as needed to complete the task orders or amend any task orders authorized herein, subject to the review and approval as to form by the City Attorney; and
3. Approve the following FY 2024/25 budget amendments:
A. In the General Government Capital Fund, recognize transfers of $902,586 from the Electric Utility Fund, $89,048 from the Water Utility Fund, $57,597 from the Sewer Utility Fund, $29,514 from the Solid Waste Fund, $6,311 from the Recycled Water Fund, $16,425 from the Building Development Services Fund, and $3,229 from the Fire Development Services Fee Fund, and increase the Human Resources Management System Update project by $1,104,710 (five affirmative Council votes required to appropriate additional revenue);
B. In the Electric Utility Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $902,586 (five affirmative Council votes required for the use of unused balances);
C. In the Water Utility Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $89,048 (five affirmative Council votes required for the use of unused balances);
D. In the Sewer Utility Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $57,597 (five affirmative Council votes required for the use of unused balances);
E. In the Solid Waste Fund, increase the transfer to the General Government Capital Fund and reduce the Operations and
Maintenance Reserve by $29,514 (five affirmative Council votes required for the use of unused balances);
F. In the Recycled Water Fund, increase the transfer to the General
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Government Capital Fund and reduce the unrestricted ending fund balance by $6,311 (five affirmative Council votes required for the use of unused balances);
G. In the Building Development Services Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $16,425 (five affirmative Council votes required for the use of unused balances); and
H. In the Fire Development Services Fee Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $3,229 (five affirmative Council votes required for the use of unused balances).
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) authorize the City Manager or designee to negotiate and execute task orders with Kastech Software Solutions Group under the agreement for services dated September 1, 2020 for PeopleSoft upgrades and functional improvements in Purchasing and warehouse operations, with a total aggregate amount not to exceed $2,231,704, subject to the appropriation of funds and the review and approval as to form by the City Attorney; (2) authorize the City Manager or designee to: (a) take any necessary actions to implement and administer the Agreement or any task orders; and (b) amend the Agreement to extend the term as needed to complete the task orders or amend any task orders authorized herein, subject to the review and approval as to form by the City Attorney; and (3) approve the following Fiscal Year 2024-25 budget amendments: (a) in the General Government Capital Fund, recognize transfers of $902,586 from the Electric Utility Fund, $89,048 from the Water Utility Fund, $57,597 from the Sewer Utility Fund, $29,514 from the Solid Waste Fund, $6,311 from the Recycled Water Fund, $16,425 from the Building Development Services Fund, and $3,229 from the Fire Development Services Fee Fund, and increase the Human
Resources Management System Update project by $1,104,710; (b) in the Electric Utility Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $902,586; (c) in the Water Utility Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $89,048; (d) in the Sewer Utility Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $57,597; (e) in the Solid Waste Fund, increase the transfer to the General Government Capital Fund and reduce the Operations and
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Maintenance Reserve by $29,514; (f) in the Recycled Water Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $6,311; (g) in the Building Development Services Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $16,425; and (h) in the Fire Development Services Fee Fund, increase the transfer to the General Government Capital Fund and reduce the unrestricted ending fund balance by $3,229.
Aye: Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.F 25-1258 Action on Award of Purchase Order to STOMMEL, INC., dba LEHR for Panasonic Mobile Data Computers for Police and Fire Vehicles Recommendation:
1. Authorize the City Manager, or designee, to execute a purchase order with LEHR for Panasonic Toughbooks and Components with a total amount not-to-exceed $754,674, under NASPO ValuePoint Master Agreement 23019, in a final form approved by the City Attorney; and
2. Authorize the City Manager, or designee, to execute purchase orders with LEHR through June 30, 2028, under NASPO ValuePoint Master Agreement 23019, for additional purchases or replacement of MDCs or components as-needed, subject to the appropriation of funds and in a final form approved by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) authorize the City Manager, or designee, to execute a purchase order with LEHR for Panasonic Toughbooks and Components with a total amount not-to-exceed $754,674, under NASPO ValuePoint Master Agreement 23019, in a final form approved by the City Attorney; and (2) authorize the City Manager, or designee, to execute purchase orders with LEHR through June 30, 2028, under NASPO ValuePoint Master Agreement 23019, for additional purchases or replacement of MDCs or components as-needed, subject to the appropriation of funds and in a final form approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.G 25-1019 Authorize the City Manager to (1) Issue Purchase Orders to Atlas Copco Rental for the Rental of an Air Compressor at the Donald Von Raesfeld Power Plant and (2) Execute Amendment No. 1 to the Agreement for Services with Gavin D. Yates Doing Business as Northwest Industrial Engine & Compressor Co., to Provide Gas and Air Compressor Preventative Maintenance Services, Both to be Funded by Silicon Valley Power
Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of Title 14 of the California Code of Regulations;
2. Authorize the City Manager or designee to issue Purchase Orders to Atlas Copco Rental for the rental of an air compressor at the Donald Von Raesfeld Power Plant in an amount not to exceed $600,000, until approximately September 30, 2026, to be funded by Silicon Valley Power;
3. Authorize the City Manager or designee to execute Amendment No. 1 to the Agreement for Services with Gavin D. Yates Doing Business as Northwest Industrial Engine & Compressor Co., for gas and air compressor preventative maintenance for a five-year term ending on June 30, 2028, to increase the maximum compensation of $150,000 by $850,000 for a revised maximum compensation amount of $1,000,000; to be funded by the SVP Operating or Capital Fund as applicable, subject to the review and approval as to form by the City Attorney; and
4. Authorize the City Manager or designee to negotiate and execute further amendments to the agreement with Gavin D. Yates Doing Business as Northwest Industrial Engine & Compressor Co to (a) add or delete services consistent with the scope of services, (b) adjust future rates to account for reasonable changes in labor and material rates, (c) exercise a one-year option to extend the term through June 30, 2029, and (d) increase the compensation by up to $500,000 for a total maximum compensation of $1,500,000 over a six-year period, subject to the appropriation of funds and the review and approval as to form by the City Attorney, to be funded by the SVP Operating or Capital Fund as applicable.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) determine that the proposed actions are exempt from CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to issue Purchase Orders to Atlas Copco Rental for the rental of an air compressor at the Donald Von Raesfeld Power Plant in an amount not to exceed $600,000, until approximately September 30, 2026, to be funded by Silicon Valley Power; (3) authorize the City Manager or designee to execute Amendment No.
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1 to the Agreement for Services with Gavin D. Yates Doing Business as Northwest Industrial Engine & Compressor Co., for gas and air compressor preventative maintenance for a five-year term ending on June 30, 2028, to increase the maximum compensation of $150,000 by $850,000 for a revised maximum compensation amount of $1,000,000; to be funded by the SVP Operating or Capital Fund as applicable, subject to the review and approval as to form by the City Attorney; and (4) authorize the City Manager or designee to negotiate and execute further amendments to the agreement with Gavin D. Yates Doing Business as Northwest Industrial Engine & Compressor Co to (a) add or delete services consistent with the scope of services, (b) adjust future rates to account for reasonable changes in labor and material rates, (c) exercise a one-year option to extend the term through June 30, 2029, and (d) increase the compensation by up to $500,000 for a total maximum compensation of $1,500,000 over a six-year period, subject to the appropriation of funds and the review and approval as to form by the City Attorney, to be funded by the SVP Operating or Capital Fund as applicable.
Aye:
Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.H 25-1219 Action to Authorize the City Manager to Execute an Agreement with EQR-Lincoln Laguna Clara L.P. (“Developer”) for the Installation and Operation of Private Recreational Amenity Improvements to Satisfy a Portion of Developer’s Parkland Obligations for the 447 Unit Apartment Project Located at 3131 Homestead Road, such Improvements to be Funded at Developer’s Sole Cost
Recommendation:
Authorize the City Manager to negotiate and execute the agreement with EQR-Lincoln Laguna Clara L.P. for the installation of private recreational amenity improvements at 3131 Homestead Road at the developer’s sole cost on substantially the terms and in the forms presented, with such minor, non-substantive changes and amendments that may be necessary to implement the parkland dedication requirements for this project, in final forms approved by the City Attorney.
Councilmember Park recused himself from this item due to a conflict of interest as he owns property within 500 feet of the subject property.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to authorize the City Manager to negotiate and execute the agreement with EQR-Lincoln Laguna Clara L.P. for the installation of private recreational amenity improvements at 3131 Homestead Road at the developer’s sole cost on substantially the terms and in the forms presented, with such minor, non-substantive changes and amendments that may be necessary to implement the parkland dedication requirements for this project, in final forms approved by the City Attorney.
Aye:
Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Recused: Councilmember Park1 -
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3.I 25-1116 Action to Authorize the City Manager to Amend the City Loan Terms for the Belovida Apartments to Enable the County to Structure a Hard Loan to Replace the Current Bank Loan to Stabilize the Project and to Increase the City loan by up to $90,000 to Cover the Gap in Repair Costs and Approve the Related Budget Amendment
Recommendation:
1. Approve and authorize the City Manager or designee, to negotiate, execute and amend the loan documents to permit the repayment of the County AHF loan in a junior lien position prior to the repayment of the City loan in a senior lien position, before the distribution of residual receipts, in a final form approved by the City Attorney;
2. Approve and authorize the City Manager or designee, to negotiate, execute and amend the loan agreement to increase the City Loan by up to $90,000, from $4,955,000 to $5,045,000 to address the gap created when the PLHA funds were swapped and replaced with Destination Home funds to pay for repairs, to make modifications to the loan documents consistent with the Term Sheet and as reviewed by the City Attorney for form and consistency; and
3. Approve the FY 2024/25 budget amendment in the City Affordable Housing Fund, increasing the Capital Outlay appropriation in the amount of $90,000 and decreasing the unrestricted ending fund balance in the amount of $90,000 (five affirmative Council votes required for the use of unused balances).
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) approve and authorize the City Manager or designee, to negotiate, execute and amend the loan documents to permit the repayment of the County AHF loan in a junior lien position prior to the repayment of the City loan in a senior lien position, before the distribution of residual receipts, in a final form approved by the City Attorney; (2) approve and authorize the City Manager or designee, to negotiate, execute and amend the loan agreement to increase the City Loan by up to $90,000, from $4,955,000 to $5,045,000 to address the gap created when the PLHA funds were swapped and replaced with Destination Home funds to pay for repairs, to make modifications to the loan documents consistent with the Term Sheet and as reviewed by the City Attorney for form and consistency; and (3) approve the Fiscal
Year 2024-25
budget amendment in the City Affordable Housing Fund, increasing the Capital Outlay appropriation in the amount of $90,000 and decreasing the unrestricted ending fund balance in the amount of $90,000.
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Aye: Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.J 25-1257 Action on Authorizing the Use of City Electric Forces for Public Works at Various Locations
Recommendation:
1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3390 Forest Avenue, 5201 Patrick Henry Drive, and 2441 Mission College Boulevard are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of the public works consistent with this authorization.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 -
Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3390 Forest Avenue, 5201 Patrick Henry Drive, and 2441 Mission College Boulevard are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of the public works consistent with this authorization.
Aye:
Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4. 25-63 Action on Stadium Authority Bills and Claims for the Month of November 2024
Recommendation:
Approve the list of Stadium Authority Bills and Claims for November 2024.
A motion was made by Boardmember Gonzalez, seconded by
Boardmember Chahal, to approve the list of Stadium Authority Bills and Claims for November 2024.
Aye:
Boardmember Albert Gonzalez, Boardmember Raj Chahal,
Boardmember Karen Hardy, Boardmember Kevin Park,
Boardmember Suds Jain, Vice Chair Kelly Cox, and Chair Lisa M.
Gillmor
7 -
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PUBLIC PRESENTATIONS
Brian Darby expressed sadness over the Los Angeles Fires.
Jason Park congratulated the newly elected Councilmembers.
Bill Becker expressed concerned regarding inadequate fire fighting in the state.
Edward spoke about fire fighting systems.
CONSENT ITEMS PULLED FOR DISCUSSION
None.
PUBLIC HEARING/GENERAL BUSINESS
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5. 25-125 Action on an Agreement with Care Solace, Inc. to Provide Coordination for Mental Health Care and Social Services to Residents and Employees of the City of Santa Clara and Related Budget Amendment
Recommendation:
1. Authorize the City Manager or designee to negotiate and execute an agreement with Care Solace, Inc. to provide coordination for mental health care and social services to residents and employees of the City of Santa Clara, for a three-year term in an amount not to exceed $390,000, with the option to extend for two additional one-year periods, subject to budget appropriations, in a final form approved by the City Attorney;
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the agreement; and
3. Approve the FY 2024/25 budget amendment in the Expendable Trust Fund to recognize other agencies revenue in the amount of $335,000 and increase the opioid settlement funds appropriation in the amount of $335,000 (five affirmative Council votes required to appropriate additional revenue).
City Manager Grogan made some opening remarks and introduced Anita Ward (Chief Growth Officer, Care Solace) who provided a PowerPoint presentation on mental health care and social services to residents and employees of the City of Santa Clara.
Council questions and discussion followed.
City Manager Grogan and Anita Ward (Chief Growth Officer, Care Solace) addressed Council questions.
Public Comments: Linda
City Manager Grogan and Anita Ward (Chief Growth Officer, Care Solace) addressed questions raised in Public Comments.
Council discussion ensued.
A motion was made by Councilmember Hardy, seconded by
Councilmember Park to (1) authorize the City Manager or designee to negotiate and execute an agreement with Care Solace, Inc. to provide coordination for mental health care and social services to residents and employees of the City of Santa Clara, for a three-year term in an amount not to exceed $390,000, with the option to extend for two additional one-year periods, subject to budget
appropriations, in a final form approved by the City Attorney; (2) authorize the City Manager or designee to take any actions as
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necessary to implement and administer the agreement; and (3) approve the Fiscal Year 2024-25 budget amendment in the Expendable Trust Fund to recognize other agencies revenue in the amount of $335,000 and increase the opioid settlement funds appropriation in the amount of $335,000.
Aye: Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
6. 25-1087 Approve Introduction of an Ordinance Amending Article IV (“Stadium Pilot Program”) of Chapter 5.05 (“Solicitors and Peddlers”) of the City Code to Make the Stadium Pilot Program Permanent
Recommendation:
Waive first reading and approve introduction of an Ordinance amending Article IV (“Stadium Pilot Program”) of Chapter 5.05 (“Solicitors and Peddlers”) of the Santa Clara City Code to make the Pilot Program permanent as the “Stadium Area Sidewalk Vending” Ordinance Chief
of Police Morgan made some opening remarks and introduced Lieutenant Dustin Silva who provided a PowerPoint presentation on the Stadium Pilot Program.
Council questions and discussion followed.
Lieutenant Silva addressed Council questions.
Public Comments: Howard Gibbins
Phone Caller *4440
A motion was made by Councilmember Jain, seconded by
Councilmember Gonzalez, to waive first reading and adopt Ordinance No. 2075 amending Article IV (“Stadium Pilot Program”) of Chapter 5.05 (“Solicitors and Peddlers”) of the Santa Clara City Code to make the Pilot Program permanent as the “Stadium Area Sidewalk Vending” Ordinance.
Aye: Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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7. 25-1237 Action on Award of Purchase Order to Braun Northwest for a Mobile Incident Command Vehicle and Approval of Related Budget Amendments Recommendation: 1. Authorize the City Manager or designee to execute a purchase order with Braun Northwest, through the H-GAC cooperative purchase agreement, for the purchase of a Mobile Incident Command vehicle based on project scope and resource needs of totaling an estimated $586,213 inclusive of taxes and applicable fees, in a final form approved by the City Attorney;
2. Authorize the City Manager or designee to execute change orders for a not-to-exceed contingency amount of $58,621 (10% of total) for a not -to-exceed amount of $644,834 to cover unanticipated costs such as minor configuration changes, subject to the appropriation of funds and in a final form approved by the City Attorney; and
3. Approve the following FY 2024/25 budget amendments:
a. In the General Fund, decrease the Police Department operating budget in the amount of $196,917 and establish a transfer to the Vehicle Replacement Fund in the amount of $196,917 (majority affirmative Council votes required); and
b. In the Vehicle Replacement Fund, recognize the transfer from the General Fund in the amount of $196,917, increase the Capital Outlay appropriation in the amount of $489,834, and decrease the unrestricted ending fund balance in the amount of $292,917 (five affirmative Council votes required to recognize
additional revenue and for the use of unused balances).
Chief of Police Morgan made some opening remarks and introduced Captain Mike Crescini who provided a PowerPoint presentation on a purchase order to Brain Northwest for a Mobile Incident Command vehicle.
Council questions and discussion followed.
Captain Crescini addressed Council questions.
Public Comments: None.
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy to (1) authorize the City Manager or designee to execute a purchase order with Braun Northwest, through the H-GAC cooperative purchase agreement, for the purchase of a Mobile Incident Command vehicle based on project scope and resource needs of totaling an estimated $586,213 inclusive of taxes and applicable fees, in a final form approved by the City Attorney; (2)
authorize the City Manager or designee to execute change orders for a not-to-exceed contingency amount of $58,621 (10% of total) for a not -to-exceed amount of $644,834 to cover unanticipated
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costs such as minor configuration changes, subject to the appropriation of funds and in a final form approved by the City Attorney; and 3. Approve the following Fiscal Year 2024-25 budget amendments: (a) In the General Fund, decrease the Police Department operating budget in the amount of $196,917 and establish a transfer to the Vehicle Replacement Fund in the amount of $196,917; and (b) in the Vehicle Replacement Fund, recognize the transfer from the General Fund in the amount of $196,917, increase the Capital Outlay appropriation in the amount of $489,834, and decrease the unrestricted ending fund balance in the amount of $292,917.
Aye: Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
8. 25-1250 Note and File the Silicon Valley Power Bi-Annual Update Recommendation: Note and file the Silicon Valley Power Bi-Annual Update.
City Manager Grogan made some opening remarks and introduced Chief Electric Utility Officer Pineda who provided a PowerPoint presentation on the Silicon Valley Power Bi-Annual Update.
Council questions and discussion followed.
Chief Electric Utility Officer Pineda and Senior Electric Division Manager Kathleen Hughes addressed Council questions.
Council questions and discussion ensued.
Chief Electric Utility Officer Pineda and Senior Electric Division Manager Hughes addressed Council questions.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal to note and file the Silicon Valley Power Bi-Annual Update.
Aye: Councilmember Gonzalez, Councilmember Chahal,
Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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9. 25-1222 Action on Recommendation from Governance & Ethics Committee on City Council District Communication Options to be Memorialized in New Council Policy 054 - City Council District Communications Recommendation:
Adopt a resolution approving Council Policy 054 (“City Councilmember District Communications”) based on the recommendation from the Governance and Ethics Committee, with amendments if any, provided by the City Council.
City Manager Grogan made some opening remarks and introduced Public Information Officer de la Vega who provided a PowerPoint presentation on Council district communication options.
Council questions and discussion followed.
City Manager Grogan, City Attorney Googins, and Public Information Officer de la Vega addressed Council questions.
Public Comments: Brian
Wanda Buck
Council discussion ensued.
A motion was made by Councilmemeber Jain, seconded by
Councilmemeber Chahal, to adopt Resolution No. 25-9416 approving Council Policy 054 (“City Councilmember District Communications”) based on the recommendation from the Governance and Ethics Committee.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, and Councilmember Jain
5 -
Nay: 2 - Vice Mayor Cox, and Mayor Gillmor
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REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
Coucilmember Jain noted that he attended the Northern California Power Agency Strategic Issues Conference.
Councilmember Hardy noted that she toured the water treatment plan with City Attorney Googins.
Councilmember Gonzalez noted that he attended the League of California Cities New Mayor and Council Members Academy training.
Vice Mayor Cox noted that she attended the League of California Cities New Mayor and Council Members Academy training.
Councilmember Park noted that he attended the League of California Cities New Mayor and Council Members Academy training.
Mayor Gillmor noted that she attended the United States Conference of Mayors in Washington D.C.
Councilmember Park noted that he attended Ray Gama's 95th birthday party two weeks ago.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
City Manager Grogan noted that he attended the League of California Cities New Mayor and Council Members Academy training. He also noted that staff is working on a memo to provide an update on the status of Council priorities.
ADJOURNMENT
The meeting was adjourned at 11:32 PM in memory of James Fitzgerald.
A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Gonzalez, to adjourn the meeting.
Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/
Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
7 -
25-175 Post Meeting Material
The next regular scheduled meeting is on Tuesday, February 11, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 01/28/2025
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority ~nd Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
APPROVE :
Assistant City Clerk/Secretary
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