City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
6:00 PMTuesday, February 11, 2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
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Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
City of Santa ClaraCity of Santa Clara Page 1 of 12 Printed on 2/7/2025 Meeting Agenda February 11, 2025
6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1. Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1)
William Kelly v. City of Santa Clara, Workers Compensation Appeals Board Case Number ADJ16898646
25-656
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
2. Reconsideration of the Council Action on Appointments of the City’
s representative(s) on the Cities Association of Santa Clara County
25-180
SPECIAL ORDER OF BUSINESS
3.A Recognition of Wilcox High School Varsity Football Team for Winning
the Central Coast Section Division II Football
Championship Title and Recognition of Brayden Rosa as the Santa Clara County Player of the Year
25-114
3.B 24-1244 Proclamation of Black History Month
Closed Session - 6:00 PM | Regular Meeting - 7:00 PM
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
3.C Santa Clara Women's League Presents Showtime 2025 on March 1 and March 2, 2025
25-173
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no
separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
4.A Action on the January 28, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
25-193
Approve the meeting minutes of the January 28, 2025
Joint Council and Authorities Concurrent & Stadium
Authority Meeting.
Recommendation:
4.B Board, Commissions and Committee Minutes25-03
Note and file the Minutes of:
Historical and Landmarks Commission - September
5, 2024
Bicycle and Pedestrian Advisory Committee -
October 28, 2024
Cultural Commission - January 6, 2025
Recommendation:
4.C Action on City Bills and Claims Report for the period December 7, 2024 - January 10, 2025
25-94
Approve the list of Bills and Claims for December 7,
2024 - January 10, 2025.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
4.D Action to Authorize the City Manager to Issue Purchase Orders to
Cresco Equipment Rentals for the Rental of Equipment and Related Services for Use and Funded by Silicon Valley Power 25-1264
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of the California Code of
Regulations;
2. Authorize the City Manager or designee to issue
Purchase Orders to Cresco Equipment Rentals for
the rental of equipment and related services for
Silicon Valley Power under the Sourcewell
cooperative purchasing agreement, through
August 27, 2025, with a total maximum
compensation of up to $400,000, subject to the
appropriation of funds and review and approval as
to form by the City Attorney; and
3. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Purchase Orders.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
4.E Action on Amendments to the Promissory Note and Covenants with
Klamath Associates, L.P. and South Drive, L.L.C. to Modify Existing Terms and Extend the Affordable Housing
Requirements for Two Santa Clara County Housing Authority Projects, Klamath Gardens and Bracher Gardens
25-1234
1. Klamath Gardens: Authorize amendments
consistent with the term sheet to the Promissory
Note and Covenants with Klamath Associates, a
California limited partnership, an affiliate of the
Santa Clara County Housing Authority to modify
the terms of the City Loan and extend the term of
affordable housing requirements for 17 rental units
within the project located at 2051 Klamath Avenue.
2. Bracher Gardens: Authorize amendments
consistent with the term sheet to the Promissory
Note and Covenants with South Drive, LLC, a
California limited liability company, an affiliate of
the Santa Clara County Housing Authority to
extend the maturity date of the City Loan and
extend the term of affordable housing
requirements for 72 rental units within the project
located at 2665 South Drive.
Recommendation:
4.F Action on Authorizing the City Manager to Negotiate and Execute
Amendment No. 1 to the Substation Agreement with
651 Walsh Partners, LLC for Laurelwood Junction Substation 25-29
1. Authorize the City Manager or designee to
negotiate and execute Amendment No. 1 to the
Substation Agreement with 651 Walsh Partners,
LLC for Laurelwood Junction Substation, to modify
the schedule for 24 MVA from 2032 through 2027,
subject to the review and approval as to form by
the City Attorney; and
2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Agreement and to negotiate and
execute amendments to the Agreement to make
any additional modifications that do not result in
total capacity exceeding 24 MVA, subject to the
review and approval as to form by the City
Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
4.G Action on (1) Delegation of Authority to the City Manager to Negotiate and Execute a Lease Agreement with Gahrahmat
Family Limited Partnership I, LP, A California Limited
Partnership for the Commercial Space Located at 831 - 851 Martin Avenue, Santa Clara, for SVP Staff, (2) Authorize the City Manager to Negotiate and Execute Amendment(s) to the Lease Agreement at 881 Martin Avenue to Extend the Term, If Needed, and (3) Increase Current Authorization for City Manager to Issue Purchase Orders with Pivot Interiors, Inc. and Other
Suppliers/Authorized Dealers for the Purchase of and
Installation of Cubicles, Office Furniture and Related Products and Services at City Facilities.
25-53
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 of Title 14
of the California Code of Regulations;
2. Delegate Authority to the City Manager to
Negotiate and Execute a Lease Agreement with
Gahrahmat Family Limited Partnership I, LP, A
California Limited Partnership for the commercial
space located at 831 - 851 Martin Avenue, Santa
Clara, for SVP staff for an amount not to exceed
$6 million over a 36-month term beginning on or
around September 1, 2025, subject to the
appropriation of funds and the review and approval
as to form by the City Attorney;
3. Authorize the City Manager to negotiate and
execute amendment(s) to the lease agreement
with Gahrahmat Family Limited Partnership I, LP,
A California Limited Partnership for the property at
881 Martin Avenue to extend the term, if needed to
facilitate the transition to new premises;
4. Authorize the City Manager to take any actions as
necessary to implement and administer the lease
agreements;
5. Authorize the City Manager or designee to execute
additional Purchase Orders and related
documents with Pivot Interiors, Inc., other
suppliers, and/or their authorized dealers for the
purchase and installation of office cubicles and
furniture under cooperative purchasing
agreements with a total aggregate maximum
compensation of $1,200,000 (increasing previous
authorization of $600,000), subject to (1)
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
Purchasing Division Manager’s determination
pursuant to Section 2.105.270(c) of the Santa
Clara City Code, (2) the appropriation of funds,
and (3) the review and approval as to form by the
City Attorney; and
6. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Purchase Orders in alignment with
the associated cooperative purchase agreements.
4.H
Action on Authorizing the City Manager to Negotiate and Execute
Amendment(s) to the Agreement with Rosendin
Electric, Inc. for As-Needed Specialized Electrical Maintenance and Repair Services for Silicon Valley Power
25-70
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of the California Code of
Regulations;
2. Authorize the City Manager to negotiate and
execute an amendment to the Agreement for
Services with Rosendin Electric to increase the
maximum compensation up to $2,750,000 for a
total maximum compensation of $3,000,000,
subject to the appropriation of funds and the
review and approval as to form by the City
Attorney; and
3. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the agreement with Rosendin Electric,
Inc. for as-needed specialized electrical
maintenance and repair services with a five-year
term ending on May 31, 2029, and to negotiate
and execute future amendments to the agreement
to (a) exercise a one-year option to extend the
term of the agreement through May 31, 2030, (b)
add or delete services consistent with the scope of
services, and (c) make other amendments that do
not increase the maximum compensation with all
costs to be funded by the Silicon Valley Power
Operating or Capital Fund as applicable and
subject to the appropriation of funds and the
review and approval as to form by the City
Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
4.I Action on Amendment No. 1 to the Service Agreement with Lyngsoe Systems, Inc. for Repair, Maintenance, and
Subscription Services for the Automated Materials Handling System at Central Park Library
25-736
1. Authorize the City Manager or designee to execute
Amendment No. 1 to the Agreement with Lyngsoe
Systems, Inc. for the automated materials handling
system at the Central Library, including repair,
maintenance and software subscription services,
to extend the term through June 23, 2029 and
increase the maximum compensation by
$87,515.00 for a revised not-to-exceed maximum
compensation amount of $412,246.95, subject to
the appropriation of funds and the review and
approval as to form by the City Attorney.
2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Agreement with Lyngsoe Systems,
Inc. and negotiate and execute amendments to (a)
add or delete services consistent with the scope of
services and (b) increase the maximum
compensation by an additional $21,878.75 for a
total aggregate maximum compensation not to
exceed $434,125.70 for the extended term,
subject to the appropriation of funds, and in a final
form approved by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
4.J Action on Amendment No. 1 to the Agreement with Superion, LLC, for Residential and Business Alarm Management Software and Related Services
25-1229
1. Authorize the City Manager or designee to execute
Amendment No. 1 to the Agreement with
Superion, LLC for residential and business alarm
management software and related professional
services to add up to five additional one-year
periods to extend the term of the agreement
through February 20, 2030, in a final form
approved by the City Attorney; and
2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Agreement with Superion, LLC and
negotiate and execute amendments to add or
delete services consistent with the scope of
services, in a final form approved by the City
Attorney.
Recommendation:
4.K Action on Authorizing the City Manager to Negotiate and Execute
Amendment No. 3 to the Agreement with Electrical
Consultants, Inc. for System Expansion Planning Services for Silicon Valley Power
25-73
1. Authorize the City Manager or designee to
negotiate and execute Amendment No. 3 to the
Agreement with Electrical Consultants, Inc. for
System Expansion Planning to extend the term
through December 31, 2030, and increase the
maximum compensation by $1,500,000 for a total
compensation amount not to exceed $3,000,000,
subject to the review and approval as to form by
City Attorney; and
2. Authorize the City Manager or designee to take
any necessary actions to implement and
administer the Agreement and to negotiate and
execute amendments to the agreement to add or
delete services consistent with the scope of
services, subject to no price increases, the
appropriation of funds, and the review and
approval as to form by City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS (COUNCIL/STADIUM)
6. Action on the Proposed FIFA World Cup 2026 Assignment and Assumption Agreement with Bay Area Host Committee and Forty Niners Stadium Management Company LLC (ManCo),
Proposed “Field Improvements” Required by FIFA in Connection with the Event, a Guaranty of Certain 2026 FIFA World Cup Obligations Executed by Forty Niners Football Company LLC (TeamCo) in favor of the City and Stadium Authority, and Related Actions
25-99
1. City Council and Stadium Authority Board approve
the proposed FIFA World Cup 2026 Assignment
and Assumption Agreement and Guaranty of
Certain 2026 FIFA World Cup Obligations
(collectively, the “World Cup Agreements”) on the
terms, and substantially in the forms presented,
and authorize the City Manager/Executive Director
to execute such agreements in final forms
approved by the City Attorney/Agency Counsel;
2. Stadium Authority Board approve the “Field
Improvements” on the terms presented; and
3. Authorize and direct the City Manager/Executive
Director to take such other actions as are
necessary and appropriate to implement the terms
of the World Cup Agreements.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
7. Public Hearing: Action on Proposed Update to the City’s Citizen Participation Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds
25-55
1. Approve the updated Citizen Participation Plan
and direct staff to submit the Citizen Participation
Plan to HUD for acceptance.
2. Allow the City Attorney to make any minor edits to
the Citizen Participation Plan if requested by HUD
prior to acceptance of the Plan.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next scheduled special meeting is on Thursday, February 13, 2025 at the Santa Clara Convention Center.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda February 11, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting