2/11/25 Item #7
City of Santa Clara
City Council
February 11, 2025
Item #7: RTC 25-55 Update to
the City's Citizen Participation
Plan for the use of Federal
Housing and Urban
1852
Development Grant Funds
THE MISSION CITY
Afshan Hamid, Director
Community Development
Adam Marcus, Division Manager
Housing and Community Services Division
City of
Santa Clara
Ted Center of Where Possible
Background
The City of Santa Clara receives entitlement funding from two federal programs:
• Community Development Block Grant (CDBG)
> Capital Improvement Projects
> Public Services
• Home Investment Partnerships Act (HOME)
> Tenant Based Rental Assistance (TBRA)
2 POST MEETING MATERIAL
1 2/11/25 Item #7
City of
Santa Clara
The Carter of Whats Possible
Background
• The City must adopt/update a local Citizen Participation Plan (CPP). • The CPP outlines how the City will encourage public input on CDBG and HOME programs and related plans and reports.
• The CPP encourages key stakeholders to participate in the development/amendment of these plans and reports.
• In 2024 the City hired a consultant to update the CPP to balance efficiency/transparency, ensure compliance, and improve readability. 3 City of
Santa Clara
Substantial Amendments
• A "Substantial Amendment" is a change in how funding is used. • The triggers for a substantial amendment include:
• Adding a new activity not previously described in the 5-Year Plan or AAP. • Deleting an activity previously described in the 5-Year Plan or AAP. • Changing the purpose, scope, location, or beneficiaries of an activity previously described in the 5-Year Plan or AAP.
• Changing allocation priorities or changing the method of the distribution of funds.
• Substantial Amendments are very time consuming.
• The current CPP requires Substantial Amendments for small changes. • Proposed changes to the CPP would reduce Substantial Amendments. 2 2/11/25 Item #7
City of
Santa Clara
The Center of Whats Possible
Amendment Process - Capital Improvements
Public Hearing
Consent
$250,000
Ministerial
Public Hearng
$25,000 Public Nonprofit
Affordable
Facilities Facilities Housing
Improvements Improvements
5 City of
Santa Clara
The Center of Whits Possible
Amendment Process - Capital Improvements
• Funding changes within the same category that are
greater than $250,000.
• A Minor Amendment along with City Council review via Consent Calendar. • Funding changes within the same category that are
less than $250,000.
• A Minor Amendment required; Ministerial Approval.
3 2/11/25 Item #7
City of
Santa Clara
The Center of Whath Possible
Amendment Process - Capital Improvement
Projects
• Funding changes from one category to a different category greater than $250,000.
• A Substantial Amendment along with City Council review via a Public Hearing. • Funding changes from one category to a different category less than $250,000.
• A Minor Amendment required; Ministerial Approval.
7 City of
Santa Clara
Amendment Process - Public Service Activities
• Funding changes between previously approved Public Service Activities by the greater of $20,000 or 50% change in the amount(s) originally allocated.
• A Minor Amendment along with City Council review via Consent Calendar. • Funding changes between previously approved activities less than $20,000 or 50% change in the amount originally allocated
• A Minor Amendment required; Ministerial Approval.
8 4
• Item #7
2/11/25
City of
Santa Clara
The Conterof Whats Arosible
Amendment Process - Public Service Activities
• Funding a new activity NOT previously approved in any plan. • A Substantial Amendment along with City Council review via a Public Hearing.
9 City of
Santa Clara
The: Coster af Whath PoRcible
Recommendation
1. Approve the Citizen Participation Plan and direct staff to submit the Citizen Participation Plan to HUD for acceptance.
2. Allow staff to make any edits/updates to the Citizen Participation Plan if requested by HUD prior to acceptance of the Plan.
10 10
5 2/11/25 Item #7
City of Santa Clara
City Council
February 11, 2025
Item #7: RTC 25-55 Update to
the City's Citizen Participation
Plan for the use of Federal
Housing and Urban
1852
Development Grant Funds
THE MISSION GIN
Ashan Hamid, Director
Community Development
Adam Marcus, Division Manager
Housing and Community Services Division
11