City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, March 11, 2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
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Meeting ID: 997-0675-9306
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City of Santa ClaraCity of Santa Clara Page 1 of 10 Printed on 3/7/2025 Meeting Agenda March 11, 2025
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1. Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Nadine Nader, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):
Unit # 2 - Police Officers Association
Unit #5, 7, & 8 - City of Santa Clara Employees Association 25-282
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
2.A Recognition of the Santa Clara High School Varsity Flag Football Team for League Championship
25-133
2.B 24-1245 2025 Santa Clara Relay for Life
2.C 25-134 Proclamation of Women’s History Month
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda March 11, 2025
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Action on the February 13, 2025 Special City Council Meeting Minutes and February 25, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes.
25-304
Approve the meeting minutes of the February 13,
2025 Special City Council Meeting and February 25,
2025 Joint Council and Authorities Concurrent &
Stadium Authority Meeting.
Recommendation:
3.B Board, Commissions and Committee Minutes25-05
Note and file the Minutes of:
Board of Library Trustees - December 2, 2024
Board of Library Trustees - February 3, 2025
Governance and Ethics Committee - October 4, 2024
Governance and Ethics Committee - December 2,
2024
Cultural Commission - February 3, 2025
Recommendation:
3.C Action on City Bills and Claims Report for the period January 11, 2025 - February 7, 2025
25-203
Approve the list of Bills and Claims for January 11,
2025 - February 7, 2025.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda March 11, 2025
3.D Authorize the City Manager to Negotiate and Execute Amendment
No. 1 to the Agreement with Dasher Technologies,
Inc. to Extend Support for Silicon Valley Power’s IBM Blade Center Servers
25-74
1. Authorize the City Manager to negotiate and
execute Amendment No. 1 to the Agreement for
Services with Dasher Technologies, Inc.
(Agreement) for up to two additional years ending
on March 24, 2027, for support of SVP’s IBM
Blade Center servers and increase the maximum
compensation by up to $202,322.90 from
$797,677.10 to $1,000,000, subject to the review
and approval as to form by the City Attorney; and
2. Authorize the City Manager to take any actions as
necessary to implement and administer the
Agreement and negotiate and execute future
amendment(s) to (1) add or delete services or
covered equipment, (2) adjust future rates to
account for reasonable changes in pricing, (3)
extend the term for up to two additional years
through March 24, 2029, and (4) increase the
maximum compensation by up to an additional
$250,000 for a total maximum compensation of
$1,250,000, subject to the appropriation of funds
and the review and approval as to form by the City
Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda March 11, 2025
3.E Action on an Amendment to an Agreement with LPA, Inc. for Engineering,
Design and Construction Support Services for the
International Swim Center
25-141
1. Authorize the City Manager or designee to
negotiate and execute an amendment(s) to the
agreement with LPA, Inc. (Agreement) to provide
engineering services for the International Swim
Center and increase the maximum compensation
by $400,000 for a revised not-to-exceed maximum
compensation of $648,920, and extend the term
from June 30, 2026, to December 31, 2027,
subject to the review and approval as to form by
the City Attorney; and
2. Authorize the City Manager, or his designee, take
any actions as necessary to administer the
Agreement and execute future amendments to: (1)
add or delete services, (2) extend the term as
required to complete the project, and (3) make
other modifications, provided that the
not-to-exceed maximum compensation is not
exceeded, subject to the review and approval as to
form by the City Attorney.
Recommendation:
3.F Approve the Annual Military Equipment Report, and Adopt a Resolution
Making Required Findings and Renewing Santa
Clara City Code Section 2.80.080, Allowing for the Continued Use of the Military Equipment Funding, Acquisition and Use Policy Pursuant to Assembly Bill 481
25-170
Approve the Annual Military Equipment Report, and
Adopt a Resolution Making Required Findings and
Renewing Santa Clara City Code Section 2.80.080,
Allowing for the Continued Use of the Military
Equipment Funding, Acquisition and Use Policy
Pursuant to Assembly Bill 481.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda March 11, 2025
3.G Action on Reappointment of Board and Commission Members, Declaring
Commissioner Vacancies, and Setting Dates for
Recruitment and Interviews
25-145
1. Reappoint the seven (7) eligible members to serve
a four-year term each ending June 30, 2029 as
follows: (1) Guillermo Jenaro to the Bicycle and
Pedestrian Advisory; (2) Jonathon Evans to the
Board of Library Trustees; (3) Wesley Dudzinski to
the Civil Service Commission; (4) Neetu Garg to
the Cultural Commission; (5) Kathleen Romano
and Ed Stocks to the Historical and Landmarks
Commission; and (6) Qian Huang to the Planning
Commission;
2. Declare 12 vacancies to fill the following terms: (1) One partial term ending on June 30, 2027 and two
full terms each ending June 30, 2029, on the
BPAC; (2) One partial term ending on June 30,
2028 and One full term ending June 30, 2029 on
the Cultural Commission; (3) One full term ending
June 30, 2029 on the Historical and Landmarks
Commission; (4) One full term ending June 30,
2029 on the Parks and Recreation Commission;
(5) Three partial terms ending June 30, 2026, One
partial term ending June 30, 2027 and One partial
term ending June 30, 2028 on the Senior Advisory
Commission;
3. Set the recruitment to open on Friday, March 14,
2025;
4. Set Friday, April 25, 2025, by 5:00 p.m. as the
application deadline; and
5. Set Tuesday, May 20, 2025, tentatively, to conduct
interviews.
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda March 11, 2025
4. Action on Stadium Manager’s Request to Execute an Event Services Agreement with Fanatics Retail Group Concessions, LLC for Merchandise Concession Services for Non-NFL Events 25-287
Approve the Stadium Manager’s request to execute
an Event Services Agreement with Fanatics Retail
Group Concessions, LLC, effective April 1, 2025,
through March 31, 2029, on the terms presented. Any
extensions of the Event Services Agreement will
require Stadium Authority Board approval.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS (COUNCIL/STADIUM)
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda March 11, 2025
5. Action on the Proposed Santa Clara Stadium Authority Fiscal Year
2025/26 Operating, Debt Service and Capital Budget,
Stadium Authority Budget, Compliance and Management
Policies, and 2025 Non-NFL Events Marketing Plan
25-103
1. Adopt the Santa Clara Stadium Authority Fiscal
Year 2025/26 Operating, Debt Service, and
Capital Budget on the terms presented, including
(1) a $1 million contingent allocation of revenues to
the CapEx Reserve Fund, with direction to staff to
implement this allocation once an appropriate
legal mechanism is identified, and (2) a
reservation of rights to modify the SBL Sales and
Service budget line item based on further
discussions with the Stadium Manager and future
Board action;
2. Authorize the Executive Director to finalize the
review of and approve the Levi’s Stadium Events
Marketing Plan and work in collaboration with the
Stadium Manager to implement appropriate
changes upon completion of the marketing
consultant’s work;
3. Adopt the Stadium Authority Board Budget Policy;
and
4. Adopt the Stadium Authority Board Compliance
and Management Policy.
Recommendation:
6. Action to Adopt the Updated Wade Brummal Scholarship Program Guidelines
25-291
Action to adopt the Updated Wade Brummal
Scholarship Program Guidelines.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda March 11, 2025
7. Action on the Proposed Mission College Location for the City’s 4th of July Special Event Activities
25-332
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15304(e) (Class 4
- Minor Alterations to Land) of Title 14 of California
Code of Regulations; and
2. Authorize the City Manager to negotiate with
Mission College and Great America and take all
necessary steps to host and provide services for
the 2025 4th of July Independence Day
Celebration in alignment with the plan outlined in
this Report.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
Super Bowl LX Informational Report - Spring 2025
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, March 25, 2025 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda March 11, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting