City of Santa Clara
Meeting Minutes
Board of Library Trustees
Board
Approved
6:00 PM Hybrid Meeting
Mission Branch Library, Community Room
1098 Lexington St
Santa Clara, CA 95050
12/02/2024
The City of Santa Clara is conducting the Board of Library Trustees meeting in a hybrid manner (in- person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca-gov.zoom.us/j/85864257230
Meeting ID: 858 6425 7230 or
o Phone: 1(669) 900-6833
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak. - Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute. - If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.
CALL TO ORDER AND ROLL CALL
Chair Evans called the meeting to order at 6:02 PM.
A motion was made by Trustee Huynh, seconded by Vice-Chair Ricossa, to excuse Trustee Mohammad.
Aye: 4 - Chair Evans, Trustee Huynh, Vice-Chair Ricossa, and Trustee Tryforos Excused: 1 - Trustee Mohammed
DRAFT
Chair Jonathon Evans, Vice-Chair Stephen Ricossa, Trustee Debbie Tryforos, Trustee Daniel Huynh
Present 4 -
Trustee Salim MohammedAbsent 1 -
12/02/2024Board of Library Trustees Meeting Minutes
CONSENT CALENDAR
1 24-1170 Action on the Board of Library Trustees Meeting Minutes of November 4, 2024 Recommendation: Approve the Board of Library Trustees Meeting Minutes of November 4, 2024 A motion was made by Trustee Tryforos, seconded by Trustee Huynh, to approve Staff Recommendation.
Aye: 4 - Chair Evans, Trustee Huynh, Vice-Chair Ricossa, and Trustee Tryforos Excused: 1 - Trustee Mohammed
PUBLIC PRESENTATIONS
GENERAL BUSINESS
24-1172
JoAnn Davis, Executive Director of the Santa Clara City Library Foundation and Friends gave an update on Foundation activities. Information was shared on the December fundraising appeal, and that some long-term donors had doubled their donations. Over the holidays, it was shared that the Foundation would be closed the same days as the Library. Upcoming book sale times were shared, and the planned date for Librarypalooza 2025 was set for April 5. Patty Wong, City Librarian shared that she had met a family who had expressed their love of the Foundation's book sales, and thanked the Foundation for this good work. JoAnn Davis shared that the Saturday book sales took 120 volunteers, and that the community has become aware that the book sales take place the 3rd Saturday of every month.
Informational Report on Library Services and Tour of the Mission Branch Library Recommendation: Note and file informational report and conduct tour of the Mission Branch Library.
A presentation was shared with the Board by Adina Aguirre, Program Coordinator for Mission Branch Library. The presentation covered the history of the branch, the unique qualities of the branch, and its services and staff.
Program Coordinator Aguirre gave the Board a brief tour of the branch. Staff then answered various questions from the Board about the branch's statistics, services, and programs.
DRAFT
12/02/2024Board of Library Trustees Meeting Minutes
24-962 Discussion on Libraries Nationwide Proclaiming Themselves as Book Sanctuaries
Recommendation: Recommend that City staff research options for declaring the Santa Clara City Library as a Book Sanctuary and identify potential next steps to implement the Board’s direction.
Staff shared information with the Board on the Book Sanctuary movement, what it means to be a book sanctuary, and how that relates to current Library services and policies. Discussion addressed how libraries nationwide have responded to book sanctuary declarations, challenges to the freedom to read, and federal and state library funding.
A motion was made by Trustee Tryforos, seconded by Trustee Huynh, to approve Staff Recommendation.
Aye: 4 - Chair Evans, Trustee Huynh, Vice-Chair Ricossa, and Trustee Tryforos Excused: 1 - Trustee Mohammed
24-1200 Informational Report on Comic Con 2024
Recommendation: Note and file informational report on Comic Con 2024.
An informational report was provided about Comic Con 2024, updating the Board on the events and activities, the strong positive community response, attendance, and outcomes.
24-1201 Informational Report on State Library Report FY 2023-24 Recommendation: Note and file informational report on State Library Report FY 2023-24.
Information was shared on the data and statistics submitted by Santa Clara City Libraries in the FY 2023-24 State Library Report.
DRAFT
12/02/2024Board of Library Trustees Meeting Minutes
STAFF REPORT
Discussion was held on the need to prepare an annual work plan for the Board to share with Council. There was discussion on process changes with work plan review with Council and upcoming action to revise and prepare a new work plan.
City Librarian Wong provided a status update on Strategic Plan and Facilities Master Plan efforts at the Library, and shared that they would probably be addressed together when brought to Council.
Comparative information with local and comparable library systems that had been previously requested by the Board was shared. Discussion included the General Obligation Bond that appeared on the recent ballot (Measure I), and how a similar measure that would have provided funding to build a new library in Sunnyvale did not pass.
Reminders were shared with the Board, including that there is no Board meeting in January, that the homeless count was scheduled for January and the Board was invited to participate. Information was provided about the Library further expanding open hours to include Sundays at Central Park Library starting January 26, 2025, from 1:00 PM to 5:00 PM. Closure of all system libraries on December 10, 2024 for a citywide staff recognition was shared.
TRUSTEES REPORT
ADJOURNMENT
The Board of Library Trustees Meeting is adjourned to February 3, 2025, at 6:00 PM.
The meeting was adjourned at 8:19 PM.
A motion was made by Vice-Chair Ricossa, seconded by Trustee Huynh, to adjourn the meeting.
Aye: Chair Evans, Trustee Huynh, Vice-Chair Ricossa, and Trustee Tryforos4 - Excused: 1 - Trustee Mohammed
DRAFT
12/02/2024Board of Library Trustees Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi- adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final.
Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
MEETING DISCLOSURES
DRAFT