Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue Santa
Clara, CA 95050
5:30 PMTuesday, April 8, 2025
Councilmember Jain will participate remotely from the following location:
Sleeping Lady Mountain Resort, 7375 Icicle Road, Leavenworth, WA 98826 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Meeting Agenda April 8, 2025
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1.A Conference with Real Property Negotiators (CC) - Easements for the City’s Proposed 115kV Transmission Project
Pursuant to Gov. Code § 54956.8
Properties: See APNs and Addresses Listed Below
City Negotiators: Jovan D. Grogan, City Manager (or designee) and Glen R. Googins, City Attorney (or designee)
Negotiating Parties: City and Property Owners Listed Below Under Negotiation: Purchase of Real Property interests
(provisions, price and terms of payment)
APN Address Owner
097-08-114 4090 Network Cl Oracle America Inc
097-08-058 4220 Network Cl Oracle America Inc
104-38-007 1515 Wyatt Dr KOLL/INTEREAL BAY AREA
104-38-014 1500 Wyatt Dr KOLL/INTEREAL BAY AREA
104-14-160 No Address Reed and Graham Inc
104-14-164 3750 Bassett St 2MJ Miller Family LP
104-14-132 3720 Bassett St 2MF Miller Family LP
104-14-118 3730 Bassett St Moriel Real Estate LLC
104-14-144 3670 Bassett St Charles Avenue Associates
104-14-111 3610 Bassett St San Tomas Investment Corp
104-15-131 3550 Bassett St Hgit Bassett Campus LP
104-15-132 3540 Bassett St Hgit Bassett Campus LP
104-15-133 3530 Bassett St Hgit Bassett Campus LP
104-15-134 3520 Bassett St Hgit Bassett Campus LP
104-15-128 3508 Bassett St Hgit Bassett Campus LP
104-15-105 3500 Bassett St
PDM Steel Service Centers INC
104-51-001 3400 Bassett St 3400 Bassett LLC
101-11-003 3205 Bassett St Basset California LLC
101-11-004
224-36-039
891 Laurelwood Rd 891 Laurelwood LLC
881 Duane Ave Storage Equities INC
25-388
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
1.B Conference With Legal Counsel--Anticipated Litigation Significant
exposure to litigation pursuant to paragraph (2) of
subdivision (d) of Section 54956.9
Number of potential cases: 1
Request for non-binding mediation from Oracle America Inc. pursuant to section 16 of the Special Facilities Agreement dated February 20, 2007 by and between City of Santa Clara and Sun Microsystems Inc.
25-394
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
2. PUBLIC HEARING: Continuance Until May 13, 2025 of Action on a Tentative Parcel Map (PLN23-00379) at 1700 Richard Avenue and 1600 &1650 Memorex Drive to Create a Two-Lot Subdivision.
25-106
Staff recommends that the City Council open the
public
hearing on this item and then immediately
continue the proposed project to the May 13, 2025
City Council meeting.
Recommendation:
SPECIAL ORDER OF BUSINESS
3.A Commendation of Joseph Aboussleman in Honor of His 100th Birthday
25-406
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
3.B Proclamation of Autism Acceptance Month25-137
3.C Proclamation of American Muslim Appreciation and Awareness Month
25-138
3.D Proclamation of April 6-12, 2025 as National Library Week25-104
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no
separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
4.A Action on the March 17, 2025 Special City Council Meeting Minutes and March 25, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.
25-441
Approve the meeting minutes of the March 17, 2025
Special City Council Meeting and March 25, 2025
Joint City Council and Authorities Concurrent & Santa
Clara Stadium Authority Board Meeting.
Recommendation:
4.B Board, Commissions and Committee Minutes25-07
Note and file the Minutes of:
Parks & Recreation Commission - February 10, 2025
Youth Commission - February 11, 2025
Bicycle & Pedestrian Advisory Committee - January
27, 2025
Recommendation:
4.C Action on City Bills and Claims Report for the period February 8, 2025 - March 7, 2025
25-326
Approve the list of Bills and Claims for February 8,
2025 - March 7, 2025.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
4.D Action on Monthly Financial Status and Investment Reports for January 2025 and Approve the Related Budget Amendments
25-285
1. Note
and file the Monthly Financial Status Report
and Monthly Investment Report for January 2025
as presented; and
2. Approve the FY 2024/25 Budget Amendments in
the following funds (as detailed in the Fiscal
Impact Section of the staff report and Attachment
3 to the staff report):
a. In the Convention Center Maintenance
District Fund, with a net impact of $0;
b. In the Electric Operating Grant Trust Fund,
with a net impact of $0;
c. In the Electric Utility Capital Fund, with a net
impact of $1,378,392;
d. In the Library Operating Grant Trust Fund,
with a net impact of $13,875; and
e. In the Streets and Highways Capital Fund,
with a net impact of $178,781.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
4.E Action Authorizing the City Manager to Negotiate and Execute Agreements
and/or Purchase Orders with Vendors for the
Purchase of Steel Structures to be Funded by the Electric Utility Capital Fund
25-336
1. Subject to compliance with Chapter 2.105 of the
City Code, review and approval as to form by the
City Attorney, and appropriation of funds, authorize
the City Manager or designee to negotiate and
execute agreements or purchase orders with
vendors for steel structures for the Northern
Receiving Station, Kifer Receiving Station, and
Scott Receiving Station projects for a maximum
aggregate compensation amount of $5,000,000
plus a 15% contingency ($750,000) for a total
maximum amount not to exceed $5,750,000; and
2. Authorize the City Manager or designee to (a) take
any actions as necessary to implement and
administer the agreements and/or purchase
orders, and (b) negotiate and execute
amendments to the agreements or purchase
orders for (i) design changes, (ii) any
unanticipated issues, (iii) extensions of the term,
(iv) de minimis revisions, or (v) the purchase of
additional steel structures, subject to the above
maximum aggregate compensation limit and
review and approval as to form by the City
Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
4.F Action on Authorizing the City Manager to Negotiate and Execute
Amendments to the Agreement for Services with
AECOM Technical Services, Inc. for Renewable Microgrid
Feasibility Study and Design Services
25-353
1. Authorize the City Manager or designee to
negotiate and execute an amendment to the
agreement with AECOM Technical Services, Inc.
(Agreement) for renewable energy microgrid
feasibility study and design services to expand the
contract scope to include the City’s Emergency
Operations Center and to increase the maximum
compensation by $538,436 from $461,564 to
$1,000,000 and extend the term by two years
through April 30, 2027, subject to the review and
approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the amended Agreement and negotiate
and execute future amendment(s) to (a) add or
delete services associated with the project, (b)
adjust future rates based on market conditions, (c)
make de minimis changes, and (d) extend the term
up to an additional two years, subject to the
appropriation of funds and the review and approval
as to form by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
4.G Action on Authorizing the City Manager to Negotiate and Execute
Amendments to the Agreement with N. Harris Computer
Corporation for the NorthStar CIS Utility Billing System 25-139
1. Authorize the City Manager or designee to
negotiate and execute amendments to the
agreement with N. Harris Computer Corporation
(Agreement) for the NorthStar Customer
Information System (NorthStar CIS) Utility Billing
System to implement the NorthStar server
migration and upgrade and replace mCare with
ServiceLink, and to increase the maximum
compensation by $212,174, plus a 10%
contingency amount of $21,217 for a revised
not-to-exceed amount of $770,447, subject to the
appropriation of funds and review and approval as
to form by the City Attorney; and
2. Authorize the City Manager or designee to take
any actions necessary to implement and
administer the Agreement and execute future
amendment(s) to (1) add or delete services, (2)
adjust future rates based on market conditions, (3)
make de minimis revisions, and (4) extend the
term as needed to complete the projects, subject
to review and approval as to form by the City
Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
4.H Action on an Award of Contract for the Streetlight Replacement - Tasman
Drive Contract No. 2875A-9662 Project, to Bear
Electrical Solutions LLC
25-255
1. Determine the proposed actions are exempt from
CEQA pursuant to section 15302 section 15302
(Class2 - Replacement or Reconstruction) of Title
14 of the California Code of Regulations; and
2. Award the Public Works Contract for Streetlight
Replacement - Tasman Drive Project to the lowest
responsive and responsible bidder, Bear
Electrical Solutions LLC in the amount of
$2,854,991.50, and authorize the City Manager to
execute any and all documents associated with,
and necessary for the award, completion, and
acceptance of this Project, and
3. Authorize the City Manager to execute change
orders up to approximately 25 percent of the
original contract price, or $713,747.88, for a total
amount not to exceed $3,568,739.38, and to take
any other actions necessary to implement and
administer the Agreement, subject to the
appropriation of funds and the review and approval
as to form by the City Attorney.
Recommendation:
4.I Action on a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square
25-109
1. Adopt a Resolution of Intention to order that the
alternative
method for the levy of benefit
assessment be made applicable to the City of
Santa Clara Parking Maintenance District No.
122;
2. Set a hearing date of June 10, 2025, to approve
the Director’s Report FY 2025/26; and
3. Authorize the publication, mailing, and posting of
the Notice of Public Hearing as stated in the
Resolution of Intention.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
4.J Adoption of a Resolution of Intention for Maintenance District No. 183 - Santa Clara Convention Center Complex
25-110
1. Adopt a Resolution of Intention to order that the
alternative
method for the levy of benefit
assessment be made applicable to the Santa
Clara Convention Center Complex Maintenance
District No. 183;
2. Set a hearing date of June 10, 2025 to approve
the Director’s Report FY 2025/26; and
3. Authorize the publication, mailing, and posting of
the Notice of Public Hearing as stated in the
Resolution of Intention.
Recommendation:
4.K Action to Restructure the Neighborhood University Relations Committee
from a Committee comprised of three City
Councilmembers to a seven member Committee, to be
comprised of two City Councilmembers; two members of Santa Clara University staff, one Santa Clara University student, one neighborhood resident; and one property owner representative. 25-295
Approve the restructuring of the Neighborhood
University
Relations Committee from a Committee
comprised of three City Councilmembers to a seven
member Committee, to be comprised of two City
Councilmembers; two members of Santa Clara
University staff, one Santa Clara University student,
one neighborhood resident; and one property owner
representative and authorize and direct staff to take all necessary and appropriate actions to implement the
restructuring.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
4.L Action on Authorizing the City Manager to Negotiate and Execute
the Transmission Owner Rate Case Program
Agreement with the Northern California Power Agency to
Provide Support Services in Transmission Owner Rate Cases on behalf of Silicon Valley Power
25-303
1. Authorize the City Manager or designee to
negotiate and execute the Transmission Owner
Rate Case Program Agreement (Agreement) with
the Northern California Power Agency, subject to
the review and approval as to form by the City
Attorney; and
2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Agreement and to negotiate and
execute amendments to those agreements to
allow for program changes and changes in
participation, subject to the review and approval as
to form by the City Attorney.
Recommendation:
4.M Informational Report on the City's Annual Earth Day/Arbor Day Celebration
25-276
Note and File the Informational Report on the City's
Annual Earth Day/Arbor Day Celebration
Recommendation:
4.N Informational Report on 2025 Q1 Legislative Updates25-405 Note and file the informational report on 2025 Q1
legislative updates.
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
5. Action on Stadium Authority Bills and Claims for the Month of February 2025
25-396
Approve the list of Stadium Authority Bills and Claims
for February 2025.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within
the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
6. Public Hearing: Opportunity for Public Comment on the First Version
of the DRAFT 2025-2030 Consolidated Plan & FY
25/26 Annual Action Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds
25-354
1. Note and File Public Comment on the 2025-2030
DRAFT Consolidated Plan and FY 25/26 Draft
Annual Action Plan for U.S. Department of
Housing and Urban Development Funds.
2. Approve the DRAFT 2025-2030 Consolidated
Plan and FY 25/26 Draft Annual Action Plan, and
direct staff to summarize all public comments into
the Final versions to be presented to City Council
on May 13, 2025 prior to submitting to HUD by
May 16, 2025.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
7. Action to (1) Approve an Expanded Scope of Work for the International Swim Center (ISC) Project, Including the
Rehabilitation of the Pool and Dive Tower Facilities at the Current Location (“Project”), (2) Adopt a Resolution Declaring an Urgency in Accordance with City Charter Section 1310, Contracts on Public Works, to Allow for the Award of a Contract for the Project without Readvertising for Bids, and (3) Award the Contract for the Project to Adams Pool Solutions (4) Delegate Authority to the City Manager to Execute Agreements to
Implement the Project, and (5) Approve Related Budget
Amendments
25-140
1. Determine that the proposed action is exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of California Code of
Regulations;
2. Approve an Expanded Scope of Work (Option B -
Phase 1) with the International Swim Center (ISC)
Project, Including the Rehabilitation of the Facility
at the Current Location;
3. Adopt a resolution declaring an urgency in
accordance with City Charter Section 1310
(Attachment 7) to allow for the award of the
Contract for the Expanded Scope without a
readvertisement for bids;
4. Award the Public Works Contract for the expanded
scope to Adams Pool Solutions on the terms
presented and authorize the City Manager to
negotiate and execute all necessary documents
associated with and necessary for the award,
completion, and acceptance of this Project, in final
forms approved by the City Attorney, with a
not-to-exceed amount of $10 million, subject to
appropriation of funds, and in forms approved by
the City Attorney, to accomplish the expanded
scope of work for the three swimming pools and
their associated operational needs, and Authorize
the City Manager to execute all change orders for
the Project.
5. Approve the following FY 2024/25 budget
amendments:
a. In the Parks and Recreation Capital Fund,
recognize transfers of $8,137,931 from the
General Fund Land Sale Reserve and
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
$500,000 from the General Fund Reserve for
Programmed
Capital Projects and increase
the Planning and Construction of Temporary
and/or Permanent ISC Replacement Facility
project by $8,637,931; and,
b. In the General Fund, establish transfers to the
Parks and Recreation Capital Fund of
$8,137,931 from the Land Sale Reserve and
$500,000 from the Reserve for Programmed
Capital Projects and decrease the Land Sale
Reserve by $8,137,931 and the Reserve for
Programmed Capital Projects by $500,000.
8. Update on Measure I - Santa Clara’s Public Facilities and Infrastructure Bond Measure Work Plan, Implementation
Schedule, and Request for Direction on the Appointment
Process and Terms for the Measure I Bond Compliance
Oversight Committee
25-412
1. The City Council note and file the Measure I
update report.
2. The City Council take the following actions with
respect to the Measure I Citizen’s Oversight
Committee:
a. Approve the criteria that 6 of the 7 residents
serving on the Citizen’s Oversight Committee
be selected by District so that all 6 Council
Districts are represented.
b. Stagger the Citizen’s Oversight Committee
representative terms as follows:
i. Initial Two-year term for representatives
from Districts 1, 3, and 5, and Small
Business Representative
ii. Initial Four-year terms for representatives
from Districts 2, 4, 6, the at-large seat, and
Large Business Representative
All Committee Members shall be entitled to
serve up to 2 full-four year terms. Those
members serving an initial two-year term
will be eligible to serve up to two additional
four-year terms.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
A special Closed Session meeting is scheduled on Tuesday, April 22, 2025 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda April 8, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting