4/29/25 ITEM #5
City Council
Item #5. Public Hearing:
Action on the Adoption
of the FY 2025/26
Municipal Fee Schedule
1852 (RTC 25-131)
THE MISSION CIT
April 29, 2025
1 Agenda
• Overview
• Municipal Fee Schedule Update
• Fees Proposed to Increase Higher than Cost-of-Living Factors • New Proposed Fees by Department
• Fees Proposed to be Eliminated by Department
• Recommendation
City of
Santa Clara
2 POST MEETING MATERIAL
1 Overview
• City Council Budget Principle Related to Cost Recovery for Fees "With limited exceptions, establish fees based on full cost recovery where individuals/businesses rather than the community at-large are benefitting from City services.
This preserves limited unrestricted resources for providing services that benefit the community as a whole."
City of
Santa Clara
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3 Overview (cont'd)
• Public hearing provides opportunity to comment or request clarification regarding proposed fees
• Most recent comprehensive fee study completed in calendar year 2023 for FY 2024/25; in years between studies, fees are generally adjusted to reflect inflationary changes
- Inflationary change for FY 2025/26 fee schedule is 3.5% for most fees; this represents the change in regional cost inflation
- Some fees use alternate inflators as determined by enacting legislation or previously adopted phase-in patterns
• Limited number of new, restructured, or deleted fees
• Recovering costs helps preserve services
City of
Santa Clara
4. 2
Municipal Fee Schedule Update
• Given this is an interim year between studies, most of the fees are adjusted by a COLA, are unchanged, or reflect a phase-in or adjustment to bring to cost recovery Summary of FY 2025/26 Proposed Fee Changes
Proposed Changes Fee Count
Cost of Living Adjustments 868 70%
Fees Unchanged 196 16%
Decreased Fees 73 6%
Eliminated Fees 57 4%
Phase-in Fees/Bring Fees to Cost Recovery 26 2%
New Fees 16 1%
Restructured Fees 4 1%
Total 1,240 100%
City of
Santa Clara 5
the Center of whirs Petsi
5 Municipal Fee Schedule Update (cont'd)
• 92% of fees have minor and/or no adjustments or decreases • 70% of fees proposed to reflect cost-of-living adjustments • 16% of fees proposed remain unchanged from the last Municipal Fee Schedule • 6% of fees proposed to decrease based on updated valuations for in-lieu fees and updated costs of providing service
• 4% of fees are proposed to be eliminated (57 fees)
• 2% of fees proposed to increase higher than cost-of-living factors • Increase in the cost of materials/supplies/service time required to provide the service • Multi-year phase-in approach introduced as part of the FY 2022/23 Municipal Fee Schedule City of
Santa Clara
3 Municipal Fee Schedule Update (cont'd)
• 1% of fees proposed are new (16 fees)
• Recover the cost of providing the service
• 1% of fees are proposed to be restructured
• To reflect different scopes of the Planning - Use Permit Fees • To reflect different scopes of the Fire - Construction Permit Building Plans City of
Santa Clara
7 Fees Proposed to Increase Higher than Cost-
of-Living Factors
• Fire Construction Permit - service times have increased for the following fees:
• Community Development Department Referrals
• Access Controlled Egress
• Fire Certified United Program Agency (CUPA) Fees - all reflect the final year of the approved phase-in approach:
• Hazardous Waste Generator Fees (five tiers)
• California Accidental Release Program Fees (four tiers) • Onsite Treatment of Hazardous Waste Fees (three tiers) • Aboveground Petroleum Storage Tank Program Fees (four tiers) • Underground Hazardous Materials Tank Fees (two tiers) • Hazardous Materials Business Plan (six tiers)
City of 8
Santa Clara
8 4
New Proposed Fees by Department
Targeted
Cost
Department Action Fee Description Proposed Fee Recovery aditional 50% 0 100%
Community Development - Building New Fee Expedited Plan Review lan Review Fe 25% of Penalty
Community Development - Housing New Fee Late Payment Penalty for Multi-Family Monitoring Fee Monitoring Fee Community Development - Planning New Fee Mailed Notices - Beginning of Project Actual Cost 100% Community Development - Planning New Fee Mailed Notices - Prior to Completion Actual Cost 100% Community Development - Planning New Fee Mills Act Plaque - Small Actual Cost 100% Community Development - Planning New Fee Mills Act Plaque - Large Actual Cost 100% Community Development - Planning New Fee Short Term Rental Permit - New $385 100% Community Development - Planning New Fee Short Term Rental Permit - Renewal $385 100% Community Development - Planning New Fee Transportation Demand Management Fee $2,992 100% City of
Santa Clara
9 New Proposed Fees by Department (cont'd)
Targeted
Cost
Department Action Fee Description Proposed Fee Recovery Fire - Construction Permit New Fee Building Plans - Fire Expedite SomB ling 100% 1% of Buildi 100%
Fire - Construction Permit New Fee Building Plans - CUPA Expedite ermit F
Fire - Construction Permit New Fee Energy Storage System Commercial Decommissioning $1,171 100% Fire - Construction Permit New Fee Hourly Rate for Miscellaneous Services - Regular $292 100% Fire - Construction Permit New Fee Hourty Rate for Miscellaneous Services - Overtime $351 100% Library New Fee Cleaning Fee $50 100%
Police New Fee Tow Drivers - Permit Renewal $47 100%
City of
Santa Clara
10 5
Fees Proposed to be Eliminated by Department
Department Action Fee Description Current Fee
Community Development Delete Fee Tree Removal Replacement - Offsite $653 - Planning
Community Development
Delete Fee No anitorial Referral to Historical and Landmarks Commission $523 - Planning
Community Development Delete Fee Non-Historical Referral to Historical and Landmarks Commissior $980 - Planning - Comprehensive
-Pramunity Development Delete Fee Processing Time Extension 25% of Application Fee Fire - Operational Permit Delete Fee Public Safety Emergency Information $28 Library Delete Fee Fitbit Zip Replacement Fee $59.95
Library Delete Fee Fitbit Zip Lost Sleeve $20
Library Delete Fee Fitbit Zip Lost Clear Case Box $2
Casket Burial, Pre-Installed Companion Vault, Double Depth $3,659 Parks - Cemetery Delete Fee
Parks - Cemetery Delete Fee Casket - One casket Burial in a grave, with existing cremation(s) $3,888 City of
Santa Clara 11
11 Fees Proposed to be Eliminated by Department
(cont'd)
Department Action Fee Description Current Fee
Parks - Cemetery Delete Fee City to repurchase interment rights $221 Parks - Cemetery Delete Fee Dig single depth grave to double depth (Grave, casket) $685 Parks and Recreation Delete Fee Racquet Court Reservation Fee - resident, non-prime time $7 per hour Parks and Recreation Delete Fee Racquet Court Reservation Fee - non-resident, non-prime time $10 per hour $25 (one year)
Police - SVACA Delete Fee Dog License Fee - Altered $37 (two years) $50 (three years)
Police - SVACA Delete Fee Dog License Fee - Unaltered $100 (one year) $15 (one year)
Police - SVACA Delete Fee Cat License Fee - Altered $23 (two years) $30 (three years)
Police - SVACA Delete Fee Cat License Fee - Unaltered $50 (one year) Police - SVACA Delete Fee Replacement Tag $5
Police - SVACA Delete Fee Late (Delinquent Fee) - Licensing $35 City of
Santa Clara 12
12 6
Fees Proposed to be Eliminated by Department
(cont'd)
Department Action Fee Description Current Fee
Police - SVACA Delete Fee Courtesy Fee $2
Impound / Redemption Fees (dogs and cats) - 15 Offense $35 (altered) Police - SVACA Delete Fee $100 (unaltered)
Police - SVACA Delete Fee Impound / Redemption Fees (dogs and cats) - 2nd Offense $125 Police - SVACA Delete Fee Impound / Redemption Fees (dogs and cats) - 3d Offense $175 Police - SVACA Delete Fee Impound / Redemption Fees (dogs and cats) - 4th Offense $205 Police - SVACA Delete Fee Impound / Redemption Fees (other large animals) $76 Police - SVACA Delete Fee Impound / Redemption Fees (other small animals) $28 Police - SVACA Delete Fee Boarding Fees (dogs and cats) - per day $22 Police - SVACA Delete Fee Boarding Fees (all other animals) - per day $11 Police - SVACA Delete Fee Adoption Fee - dog $150
Police - SVACA Delete Fee Adoption Fee - cat $100
Police - SVACA Delete Fee Adoption Fee - kitten (less than six months) $150 City of
Santa Clara 13
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13 Fees Proposed to be Eliminated by Department
(cont'd)
Department Action Fee Description Current Fee
Police - SVACA Delete Fee Adoption Fee - rabbit $30
Police - SVACA Delete Fee Adoption Fee - small animal $20 Police - SVACA Delete Fee Adoption Fee - bird $20
Police - SVACA Delete Fee Dog Behavior Training Deposit $100 Police - SVACA Delete Fee Animal Surrender - dog / cat $150 Police - SVACA Delete Fee Animal Surrender - other $40
Police - SVACA Delete Fee Disposal - small animal $25
Police - SVACA Delete Fee Disposal - dog / cat / rabbit $50 Police - SVACA Delete Fee Disposal - dogs and others over 150 pounds $125 Police - SVACA Delete Fee Trap Fee (refundable deposit) $100 Police - SVACA Delete Fee Animal Establishment Fee $200 Police - SVACA Delete Fee Animal Rescue Registration $25 City of
Santa Clara
14 7
Fees Proposed to be Eliminated by Department
(cont'd)
Department Action Fee Description Current Fee
Police - SVACA Delete Fee Keeping of Animal or Fowl permit $50 Police - SVACA Delete Fee Dangerous Dog Fee $200
Police - SVACA Delete Fee Field Service Charge, per trip $50 Police - SVACA Delete Fee Home Quarantine Fee $50
Police - SVACA Delete Fee Returned Check Charge $50
Police - SVACA Delete Fee Lab Processing Fee $100
Police - SVACA Delete Fee Volunteer Materials Fee $35
Police - SVACA Delete Fee Records Request Fee $0.20 per page City of
Santa Clara 15
The Cur
15 Recommendation
1. Adopt a resolution for the "City of Santa Clara 2025/26 Municipal Fee Schedule" which (a) sets new fees, rates and charges (collectively "fees"); (b) amends existing fees; and (c) deletes certain fees; for various City departments effective on July 1, 2025, all in the form and at the rates presented and attached hereto, modified as necessary to accommodate Council action on field and turf use fees (April 29, 2025, Agenda Report 25- 377).
Authorize the consolidation of fire operational permit fees for facilities with multiple operational permits as allowable under the California Fire Code. • Revised fees go into effect July 1, 2025
City of
• Santa Clara 16
16 8
City Council
Item #5. Public Hearing:
Action on the Adoption
of the FY 2025/26
Municipal Fee Schedule
1852 (RTC 25-131)
THE MISSION CITY
April 29, 2025
17