Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, May 13, 2025
Council/Boardmember Gonzalez will participate remotely from the following location:
Paradise Village, Av. Paseo de los Cocoteros #1, Nuevo Vallarata, Nayarit, Mexico 63735 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).
City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
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Phone 1(669) 900-6833
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Meeting Agenda May 13, 2025
Study Session - 5:30 PM | Regular Meeting - 7:00 PM
5:30 PM STUDY SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1. Study Session to Review Proposed FY 2025/26 and FY
2026/27 Biennial Operating Budget and FY 2025/26 Capital Improvement Program Budget Changes
25-270
Review and provide input on the Proposed FY
2025/26 and FY 2026/27 Biennial Operating Budget
and FY 2025/26 Capital Improvement Program
Amendments.
Recommendation:
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
2.A Recognition of Outgoing Youth Commission Members for FY 2024/25
25-355
2.B Action on the Appointment of Youth Commission Members for the FY 2025/26 Term
25-356
1. Reappoint Allysa Domensino, Namita Gaidhani,
Srikha Gopisetti, Julia Arias Hernandez, Neha
Israni, Rebecca Kunze, Malia Martin, Samaira
Mehta, Brian Rong and Samarth Suresh as Youth
Commissioners;
2. Appoint Seoyun Chong, Mateo Espinal, Drew
Madriaga, Niharika Uppalapati, and Aneesha
Vemu as Youth Commissioners; and,
3. Appoint Ayaan Mathur and Ibrahim Rayees as
alternates to the Youth Commission
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
2.C Proclamation of Asian American and Pacific Islander Heritage Month
25-449
2.D Proclamation of National Public Works Week 202525-215
2.E Proclamation of May 11, 2025 to May 17, 2025, as National Police Week
25-543
2.F Recognition of the Recipients of the Third Annual Silicon Valley Power
Sustainable Futures Scholarship Program in Partnership
with Santa Clara University
25-554
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Action on the April 3, 2025 Special City Council Meeting Minutes, April 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes, April 22, 2025 Special City Council Meeting Minutes, and April 29, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.
25-577
Approve the meeting minutes of the April 3, 2025
Special City Council Meeting, April 8, 2025 Joint City
Council and Authorities Concurrent & Santa Clara
Stadium Authority Board Meeting, April 22, 2025
Special City Council Meeting, and April 29, 2025 Joint
City Council and Authorities Concurrent & Santa Clara
Stadium Authority Board Meeting.
Recommendation:
3.B Board, Commissions and Committee Minutes25-09
Note and file the Minutes of the Governance and
Ethics Committee - March 3, 2025.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.C Action on City Bills and Claims Report for the period March 8, 2025 - April 11, 2025
25-375
Approve the list of Bills and Claims for March 8, 2025
- April 11, 2025.
Recommendation:
3.D Action on the Santa Clara Convention Center FY 2024/25 2nd Quarter Financial Status Report
25-244
Note and file the Santa Clara Convention Center
Financial Status Report for the 2nd Quarter ending
December 31, 2024, as submitted by Oak View
Group (OVG).
Recommendation:
3.E Action on a Resolution to Adopt a List of Projects Funded by Senate
Bill 1, The Road Repair and Accountability Act, for
Fiscal Year 2025-26
25-299
Adopt a Resolution with a List of Projects Funded by
Senate Bill 1, The Road Repair and Accountability
Act, for Fiscal Year 2025-26.
Recommendation:
3.F Action on Award of Contract for the Pruneridge Avenue Signal Timing Project to Tennyson Electric, LLC.
25-1162
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of California Code of
Regulations;
2. Award the Public Works Contract for the
Pruneridge Avenue Signal Timing Project to the
lowest responsive and responsible bidder,
Tennyson Electric, LLC, in the amount of $489,280
and authorize the City Manager to execute any and
all documents associated with and necessary for
the award, completion, and acceptance of this
Project, in final forms approved by the City
Attorney; and
3. Authorize the City Manager to execute change
orders up to approximately 15 percent of the
original contract price, or $73,392, for a total
not-to-exceed amount of $562,672.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.G Action on the Award of Contract for the Great America Parkway Streetlight
Replacement Project, Contract No. 2875-9661, to
Bear Electrical Solutions LLC and Related Budget Amendment 25-273
1. Determine the proposed actions are exempt from
CEQA pursuant to section 15302 section 15302
(Class2 - Replacement or Reconstruction) of Title
14 of the California Code of Regulations;
2. Award the Public Works Contract for the Great
America Parkway Streetlight Replacement Project,
Contract No. 2875-9661, to the lowest responsive and
responsible bidder, Bear Electrical Solutions LLC, in
the amount of $5,356,147.20, and authorize the City
Manager or designee to execute the contract and any
and all documents in furtherance of the award,
completion, and acceptance of the Project;
3. Authorize the City Manager to execute change
orders up to approximately 25 percent of the
original contract price, or $1,339,036.80, for a total
not-to-exceed amount of $6,695,184; and
4. Approve the following FY 2024/25 budget
amendments:
a) In the Electric Utility Fund, increase the
transfer to the Street Lighting Capital Fund
and decrease the Ending Fund Balance in
the amount of $5.0 million (five affirmative
Council votes required for the use of
unused balances); and
b) In the Street Lighting Capital Fund,
increase the transfer from the Electric Utility
Fund and increase the Great America
Street Light Replacement Project in the
amount of $5.0 million (five affirmative
Council votes required to appropriate
additional revenue).
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.H Action on Award of Contract for the Miscellaneous Asphalt and Concrete
Rehabilitation Project to Silicon Valley Paving, Inc.
and Related Budget Amendments
25-1163
1. Determine the project to be exempt under CEQA
Guidelines Section 15301 (Class 1) Existing
Facilities;
2. Award the Public Works Contract for the
Miscellaneous Asphalt and Concrete
Rehabilitation Project to the lowest responsive and
responsible bidder, Silicon Valley Paving, Inc., in
the amount of $1,139,217 and authorize the City
Manager to execute any and all documents
associated with and necessary for the award,
completion, and acceptance of this Project, in final
forms approved by the City Attorney;
3. Authorize the City Manager to execute change
orders up to approximately 15 percent of the
original contract price, or $170,883, for a total
not-to-exceed amount of $1,310,100; and
4. Approve the following FY 2024/25 Budget
Amendments:
a) In the Water Utility Capital Fund, establish a
transfer to the Public Buildings Capital Fund
and reduce the Building and Grounds project in
the amount of $96,854 (majority affirmative
Council votes required);
b) In the Sewer Utility Fund, establish a transfer to
the Public Buildings Capital Fund and reduce
the Unrestricted Ending Fund Balance in the
amount of $612,624 (five affirmative Council
votes required for the use of unused
balances);
c) In the Library Department Capital Fund,
establish a transfer to the Public Buildings
Capital Fund and reduce the Central Park
Library - Concrete project by $63,269
(majority affirmative Council votes
required);
d) In the Convention Center Maintenance District
Fund, establish a transfer to the Public
Buildings Capital Fund and reduce the Public
Works Department budget by $308,201
(majority affirmative Council votes
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
required); and
e) In the Public Buildings Capital Fund, recognize
transfers totaling $1,080,948 from the Water
Utility Capital Fund in the amount of $96,854,
Sewer Utility Fund in the amount of $612,624,
Library Department Capital Fund in the amount
of $63,269, and Convention Center
Maintenance District Fund in the amount
$308,201 and increase the Public Building
Parking Lot Improvements Project
appropriation by $1,080,948 (five affirmative
Council votes required to appropriate
additional revenue).
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.I Action on Award of Contract for the 2025 Annual Street Pavement Maintenance and Rehabilitation Project to Radius Earthwork Inc. and Approval of Related Budget Amendments 25-107
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of California Code of
Regulations
2. Award the Public Works Contract for the 2025
Annual Street Pavement Maintenance and
Rehabilitation Project to Radius Earthwork Inc., the
lowest responsive and responsible bidder, in the
amount of $8,667,777 and authorize the City
Manager to execute any and all documents
associated with, and necessary for the award,
completion, and acceptance of this Project, in final
forms approved by the City Attorney;
3. Authorize the City Manager to execute change
orders up to approximately 10 percent of the
original contract price, or $866,778, for a total
project budget not to exceed amount of
$9,534,555, in final forms approved by the City
Attorney; and
4. Approve the following FY 2024/25 budget
amendments:
a) In the Streets and Highways Capital Fund,
recognize grant revenue of $250,000 from
CalRecycle, recognize transfers of $228,619
from the Water Utility Fund and $198,409 from
the Sewer Utility Fund, and increase the Annual
Street Maintenance and Rehabilitation
Program project by $677,028 (five affirmative
Council votes required to appropriate
additional revenue);
b) In the Water Utility Fund, establish a transfer to
the Streets and Highways Capital Fund and
reduce the Buildings and Grounds
appropriation by $228,619 (majority
affirmative Council votes required); and
c) In the Sewer Utility Fund, establish a transfer to
the Streets and Highways Capital Fund and
reduce the unrestricted ending fund balance by
$198,409. (five affirmative Council votes
required for the use of unused balances)
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.J Action on Authorizing the City Manager to Negotiate and Execute
Agreements and/or Purchase Orders with Vendors for
the Purchase of Aluminum Tubular Substation Bus Conductors to be Funded by the Electric Utility Capital Fund
25-506
1. Subject to compliance with Chapter 2.105 of the
City Code, review and approval as to form by the
City Attorney, and appropriation of funds, authorize
the City Manager or designee to negotiate and
execute agreements or purchase orders with
vendors for aluminum tubular substation bus
conductors for the Northern Receiving Station
(NRS) project for a maximum compensation of
$900,000, plus a 15% contingency ($135,000), for
a total maximum compensation not to exceed of
$1,035,000 (inclusive of applicable taxes but
exclusive of any applicable tariffs);
2. Authorize the City Manager or designee to
negotiate and pay any tariff increases imposed on
the bus conductors up to 150% of the total
maximum compensation; and
3. Authorize the City Manager or designee to (a) take
any actions as necessary to implement and
administer the agreements and/or purchase
orders, and (b) negotiate and execute
amendments for (i) design changes, (ii) any
unanticipated issues, (iii) tariff increases, (iii) term extensions, (iv) de minimis revisions, or (v) the
purchase of additional bus conductors, subject to
the above maximum aggregate compensation
limit, appropriation of funds, and the review and
approval as to form by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.K Action on Authorizing the City Manager to Negotiate and Execute
a Lease Agreement for the Commercial and Warehouse
Property Located at 751 Nuttman Street, Santa Clara, for Materials Storage and Construction Support Purposes
25-79
1. Determine that the proposed action is exempt
from CEQA pursuant to Sections 15301 (Class 1 -
Existing Facilities) of Title 14 of the California
Code of Regulations;
2. Authorize the City Manager or designee to
Negotiate and Execute a Lease Agreement
(Lease Agreement) for the Commercial and
Warehouse Property located at 751 Nuttman
Street, Santa Clara, on the terms presented in this
report for an amount not to exceed $10 million over
a 124-month term beginning on or around June 1,
2025, subject to the appropriation of funds and the
review and approval as to form by City Attorney;
3. Authorize the City Manager or designee to amend
the Lease Agreement to make de minimis no cost
revisions, subject to the review and approval as to
form by the City Attorney; and
4. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Lease Agreement, including (1)
execution of estoppel certificates and an
environmental questionnaire and disclosure
statement; (2) provide written notices as may be
required; and (3) terminate the Lease Agreement
upon material breach.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.L Authorize the City Manager to Negotiate and Execute Amendments
to the Master Agreements with Stantec Consulting
Services, Inc. and Bellecci & Associates for Underground Electrical Distribution System Design Services
25-78
1. Authorize the City Manager to negotiate and
execute amendments to the Master Agreement for
Design Professional Services with Stantec
Consulting Services, Inc. and Bellecci &
Associates, Inc. (Master Agreements) for
underground electrical distribution system design
services, to extend the term through April 30,
2030, and increase aggregate maximum
compensation from $3 million to $6 million funded
by the Electric Utility Capital Fund and allocated as
SVP may require subject to the appropriation of
funds and review and approval as to form by the
City Attorney; and
2. Authorize the City Manager to take any actions as
necessary to implement and administer the Master
Agreements and to negotiate and execute
amendments to those agreements to (a) add or
delete services with their scope of services; (b)
adjust future rates based on market conditions;
and (c) make de minimis changes, subject to
budget appropriations and review and approval as
to form by the City Attorney.
Recommendation:
3.M Action on the First Amendment to the Cooperative Agreement between
the City of Santa Clara and the Valley Transportation
Authority (VTA) for the Preparation of the Santa Clara Station Area Plan
25-410
Approve the First Amendment to Cooperative
Agreement between the Valley Transportation
Authority (VTA) and the City of Santa Clara for the
preparation of the Santa Clara Station Area Plan on
the terms presented in a final form approved by the
City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.N Action to Authorize City Manager to Execute Amendment No. 1 to
the Teri Black & Co., LLC. Agreement to Increase the
Maximum Compensation and Delegate Authority to Approve
Future Similar Amendments to all Existing Master Recruiting Agreements for Services through 2028
25-442
1. Authorize the City Manager or designee to execute
Amendment No. 1 to the agreement with Teri
Black & Co., LLC. for recruitment services to
increase the maximum compensation from
$250,000 to $500,000, subject to the
appropriation of funds and review and approval as
to form by the City Attorney;
2. Authorize the City Manager or designee to execute
future amendment(s) to the recruitment services
master agreements with All Star Talent Consulting,
Berkeley Search Consultants, CPS HR Consulting,
J. Powers Recruiting, Inc., and Peckham and
McKenney to increase the maximum
compensation, not to exceed $500,000 per
agreement, through the term ending in 2028,
subject to the existing pricing models, the
appropriation of funds, and review and approval as
to form by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.O Action to reallocate Community Development Block Grant funds and
to amend the Contribution Agreement with Riverwood
Grove Associates to Increase the Not to Exceed Community Development Block Grant (CDBG) Funding Amount From
$350,000 to $950,000.
25-451
1. Determine the project to be exempt from the
California Environmental Quality Act (CEQA)
pursuant to the Categorical Exemption set forth in
Section 15301 (e)(1) (improvements to Existing
Facilities) in that the project is limited to repairs
and upgrades to systems serving existing
residential units;
2. Approve and authorize reallocation of six hundred
thousand dollars ($600,000) of CDBG Funds from
the Sobrato Family Living Center project to the
Riverwood Grove apartments project;
3. Approve and authorize the City Manager to
execute Amendment No. 1 to the Contribution
Agreement with Riverwood Grove Associates to
increase the not to exceed CDBG Funding
Amount From $350,000 to $950,000 and repeal
and replace Exhibits A, B, H, I and J, on the terms
presented, in final forms approved by the City
Attorney;
4. Authorize the City Manager to execute other
necessary documents to effectuate this
amendment, including the reconveyance of the
original deed of trust for $350,000 after execution
of the new promissory note and deed of trust for
$950,000; and
5. Delegate authority to the City Manager to amend
the Contribution Agreement with Riverwood Grove
Associates to increase the not to exceed contract
amount by up to $250,000 if City staff approved
project cost increases arise, and if CDBG capital
funds are available in final forms approved by the
City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.P Action to Authorize the Use of City Electric Forces for Public Works at 1111 Washington Street and 2089 Bray Avenue
25-456
1. Determine that the proposed action is exempt
from CEQA pursuant to Section 15303 (Class 3 -
New Construction or Conversion of Small
Structures) of Title 14 of the California Code of
Regulations; and
2. Declare and determine in accordance with Section
1310 of the City Charter that the public works
located at 1111 Washington Street and 2089 Bray
Avenue are better performed by the City with its
own employees based on the information set forth
in this Report to Council and authorize the
performance of the public works consistent with
this authorization.
Recommendation:
3.Q Action on Adopting a Resolution to Delegate Authority to the City
Manager to Execute Amendments to the United States
Department of Energy Western Area Power Administration
Sierra Nevada Region Contract for Electric Service Base Resource Contract 20-SNR-02364 for Calendar Years 2025
through 2054
25-465
Adopt a Resolution authorizing the City Manager or
designee to (a) negotiate and execute Amendment #1
to United States Department of Energy Western Area
Power Administration Sierra Nevada Region Contract
for Electric Service Base Resource Contract
20-
SNR-02364 for Calendar Years 2025 through
2054 (Agreement) and to (b) take any necessary
actions to implement and administer the Agreement
and (c) negotiate and execute future amendments to
the Agreement so long as such amendments will result
in cost savings to the City of Santa Clara, or at a
minimum be cost neutral, subject to the appropriation
of funds, and the review and approval as to form by
the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.R Action on the Updated Park Master Plan with Preferred Playground
Schematic Design for the Warburton Park
Playground Rehabilitation Project, and Introduction of an Ordinance to Ensure Compliance with Measure R
25-195
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities); Section 15303 (New Construction or
Conversion of Small Structures); Section 15304
(Minor Alterations to Land); and Section 15304
(Replacement of Existing Landscaping with Water
Efficient Landscaping) of Title 14 of California
Code of Regulations.
2. Recommend that Council approve the Warburton
Park Master Plan Update with preferred
playground schematic design.
3. Waive first reading and introduce an ordinance, in
compliance with Measure R, authorizing the
substantial building, construction, reconstruction
and/or development of Warburton Park in
accordance with the Warburton Park Master Plan
Update.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.S Action to Approve Various Modifications to Existing Unclassified and
Classified Classification Specifications, Authorize the City Manager to Execute the Side Letter Agreement between the City of Santa Clara and the Public Safety Non-Sworn
Employees Association (Unit 10), Authorize the City Manager to Execute the Side Letter Agreement between the City of Santa Clara and the Santa Clara Firefighters, International Association of Firefighters (IAFF), Local 1171 (Unit 1), and Adopt a Resolution to Update the Classified Salary Plan
25-547
1. Approve various modifications to the classification
plan, as follows, as detailed in the corresponding
Class Specification attachments:
a) Approve the Modifications to the Principal
Power Analyst (Job Code 145) Class
Specification,
b) Approve the Modifications to the Accounting
Technician I/II (Job Code 216/217) Class
Specifications,
c) Approve the Modifications to the Senior Public
Safety Dispatcher (Job Code 725) Class
Specification;
2. Authorize the City Manager to execute the Side
Letter Agreement between the City of Santa Clara
and the Public Safety Non-Sworn Employees
Association (Unit 10) that modifies the Senior
Public Safety Dispatcher (Job Code 725) Class
Specification;
3. Authorize the City Manager to execute the Side
Letter Agreement between the City of Santa Clara
and the Santa Clara Firefighters, International
Association of Firefighters (IAFF), Local 1171
(Unit 1) that modifies the Classified Salary Plan to
add the Firefighter I Training Div (Job Code 487T)
Class Specification; and
4. Adopt a Resolution to Update the Classified
Salary Plan.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
3.T Action on a Resolution Acknowledging Receipt by City Council of
a State-Mandated Compliance Report on Required Annual
Fire Inspections of Certain Occupancies
25-335
Adopt a Resolution acknowledging receipt of a report
made by the Fire Chief of the Santa Clara Fire
Department regarding the inspection of certain
occupancies requiring annual inspections pursuant to
Sections 13146.2 and 13146.3 of the California
Health and Safety Code (Attachment 3).
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4. Action on Stadium Authority Bills and Claims for the Month of March 2025
25-447
Approve the list of Stadium Authority Bills and Claims
for March 2025.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS (COUNCIL/STADIUM)
5. Public Hearing: Continuance Until June 24, 2025, of Action on a Tentative Parcel Map (PLN23-00379) at 1700 Richard Avenue and 1600 &1650 Memorex Drive to Create a Two-Lot
Subdivision.
25-524
Staff recommends that the City Council reconvene the
public hearing on this item and then immediately
continue the proposed project to the June 24, 2025,
City Council meeting.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
6. Action on Stadium Manager’s Request to Execute an Event Services Agreement with Fanatics Retail Group Concessions, LLC for Merchandise Concession Services for Non-NFL Events 25-926
Staff presents three options for Board consideration
and approval:
1. Option 1: Approve the Stadium Manager’s request
to execute an Event Services Agreement with
Fanatics Retail Group Concessions, LLC under
the terms presented; or
2. Option 2: Direct the Stadium Manager to issue a
Request for Proposal (RFP) for a vendor to
operate full-service merchandise concessions for
Non-NFL Events at Levi’s® Stadium, and in the
interim, authorize the Stadium Manager’s to
execute a one-year Event Services Agreement
with Fanatics Retail Group Concessions, LLC
under the terms presented, to allow for the
initiation and completion of an RFP process; or
3. Option 3: Direct the Stadium Manager to issue a
Request for Proposal (RFP) for a vendor to
operate full-service merchandise concessions for
Non-NFL Events at Levi’s® Stadium, and in the
interim, continue with the current Non-NFL Event
protocol in which Fanatics passes through all
service-related expenses, including the
concessionaire fee, to the event promoter.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
7. Public Hearing: Opportunity for Public Comment and Action on the
Final Version of the 2025-2030 Consolidated Plan & FY
25/26 Annual Action Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds
25-415
1. Note and File Public Comment on the 2025-2030
Final Consolidated Plan and FY 25/26 Annual
Action Plan for U.S. Department of Housing and
Urban Development Funds.
2. Approve the 2025-2030 Final Consolidated Plan
and FY 25/26 Annual Action Plan, in the forms
presented, and direct staff to summarize and
include all public comments to be submitted to
HUD within sixty (60) days after receiving
allocation notice.
3. Delegate authority to the City Manager or
designee to execute all agreements and
amendments that exceed the City’s $250,000
threshold for federal and local funding that is
allocated through the City Council’s adoption of the
FY 25/26 Annual Action Plan in final forms
approved by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
8. Note and File the Resolutions of the Salary Setting Commission Increasing
the Salary for the positions of Mayor and City Council
Member, and City Clerk by Approximately 10% for the period of July 1, 2025 to June 30, 2027, and Setting the Benefits for the Position of Police Chief to Align with the Unit 9A Memorandum of Agreement, and Increasing the Salary for the position of Police Chief by 2.5% to $353,686.56 annually; and Action to Adopt a Resolution Approving and Adopting the Updated
Unclassified/Elected Salary Plan for the positions of Mayor and City Council Member, City Clerk, and Police Chief for the Period of July 1, 2025 through June 30, 2027
25-373
1. Note and file the Resolutions of the Salary Setting
Commission establishing the salary for the
positions of Mayor and Councilmember, City
Clerk, and Police Chief; and
2. Adopt a Resolution to approve the revised
Unclassified/Elected Salary Plan for the positions
of Mayor and City Council Member, City Clerk, and
Police Chief, which reflects the salary increase
granted by the Salary Setting Commission, to
satisfy the requirements of California Code of
Regulations Section 570.5, effective July 1, 2025.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER O30 REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next scheduled special meeting is on Tuesday, May 20, 2025 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 13, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting