5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
04/08/2025
Council/Boardmember Jain participated remotely from the following location:
Sleeping Lady Mountain Resort, 7375 Icicle Road, Leavenworth, WA 98826 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting
material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE
: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
04/08/2025Council and Authorities Concurrent
Meeting
Meeting Minutes
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:33 PM.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum and noted that Councilmember Jain and Councilmember Chahal would be
participating remotely for tonight's meeting.
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1.A 25-388 Conference with Real Property Negotiators (CC) - Easements for the City’s Proposed 115kV Transmission Project
Pursuant to Gov. Code § 54956.8
Properties: See APNs and Addresses Listed Below
City Negotiators: Jovan D. Grogan, City Manager (or designee) and Glen R. Googins, City Attorney (or designee)
Negotiating Parties: City and Property Owners Listed Below Under Negotiation: Purchase of Real Property interests (provisions, price and terms of payment)
APN Address Owner
097-08-114 4090 Network Cl
097-08-058 4220 Network Cl
104-38-007 1515 Wyatt Dr 1
04-38-014 1500 Wyatt Dr
Oracle America Inc
Oracle America Inc
KOLL/INTEREAL BAY AREA
KOLL/INTEREAL BAY AREA
1.B 25-394
104-14-160 No Address Reed and Graham Inc
104-14-164 3750 Bassett St 2MJ Miller Family LP
104-14-132 3720 Bassett St 2MF Miller Family LP
104-14-118 3730 Bassett St Moriel Real Estate LLC
104-14-144 3670 Bassett St Charles Avenue Associates
104-14-111 3610 Bassett St San Tomas Investment Corp
104-15-131 3550 Bassett St Hgit Bassett Campus LP
104-15-132 3540 Bassett St Hgit Bassett Campus LP
104-15-133 3530 Bassett St Hgit Bassett Campus LP
104-15-134 3520 Bassett St Hgit Bassett Campus LP
104-15-128 3508 Bassett St Hgit Bassett Campus LP
104-15-105 3500 Bassett St PDM Steel Service Centers INC 104-51-001 3400 Bassett St 3400 Bassett LLC
101-11-003 3205 Bassett St Basset California LLC
101-11-004 891 Laurelwood Rd 891 Laurelwood LLC
224-36-039 881 Duane Ave Storage Equities INC
Conference With Legal Counsel--Anticipated Litigation
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9
Number of potential cases: 1
Request for non-binding mediation from Oracle America Inc. pursuant to section 16 of the Special Facilities Agreement dated February 20, 2007 by and between City of Santa Clara and Sun Microsystems Inc.
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Public Comment
None.
Convene to Closed Session (Council Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:34 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:05 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel noted that
Council/Boardmember Jain would be participating remotely under the Brown Act and Council/Boardmember Chahal would be participating remotely under the "Just Cause" Provision of AB 2449.
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
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2. 25-106 PUBLIC HEARING: Continuance Until May 13, 2025 of Action on a Tentative Parcel Map (PLN23-00379) at 1700 Richard Avenue and 1600 &1650 Memorex Drive to Create a Two-Lot Subdivision.
Recommendation:
Staff recommends that the City Council open the public hearing on this item and
then immediately continue the proposed project to the May 13, 2025 City Council meeting.
City Manager Grogan made some opening remarks and recommended the Council open the Public Hearing and then continue this item to the May 13, 2025 City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting.
Mayor Gillmor opened the Public Hearing.
Public Comment: None.
A motion was made by Councilmember Hardy, seconded by
Councilmember Park, to continue this item to the May 13, 2025 City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
SPECIAL ORDER OF BUSINESS
3.A 25-406
3.B 25-137
Commendation of Joseph Aboussleman in Honor of His 100th Birthday Mayor Gillmor, on behalf of the Council, presented a commendation to Joseph Aboussleman in honor of his 100th birthday.
Joseph Aboussleman, accepted the commendation and provided some remarks.
Proclamation of Autism Acceptance Month
Mayor Gillmor, on behalf of the Council, proclaimed April 2025 as Autism Acceptance Month.
Francisco Valenzuela (San Andreas Regional Center) accepted the proclamation and provided some remarks.
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3.C 25-138
3.D 25-104
CONSENT CALENDAR
Proclamation of American Muslim Appreciation and Awareness Month Mayor Gillmor, on behalf of the Council, proclaimed April 2025 as American Muslim Appreciation and Awareness Month
Michelle Lee (Board Member, Council on American Islamic Relations) and Marwan Najjar (Muslim Community Association) accepted the proclamation and provided some remarks.
Proclamation of April 6-12, 2025 as National Library Week Mayor Gillmor, on behalf of the Council, proclaimed April 6, 2025 to April 12, 2025 as National Library Week.
City Librarian Wong and Jonathon Evans (Chair, Board of Library Trustees) accepted the proclamation and provided some remarks.
Mayor/Chair Gillmor pulled Item 4.L regarding the Transmission Owner Rate Case Program Agreement and noted that she will recuse herself from item 4.I regarding a Resolution of Intention for Parking Maintenance District No. 122 due to a conflict of interest as her office is within the subject area.
Vice Mayor/Chair Cox noted that she will recuse herself from Item 4.K regarding the Neighborhood University Relations Committee due to a conflict of interest as she is employed by Santa Clara University.
A motion was made by Council/Boardmember Gonzalez, seconded by Council/Boardmember Chahal, to approve the Consent Calendar (except Items 4.L and 4.I).
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
4.A 25-441
Action on the March 17, 2025 Special City Council Meeting Minutes and March 25, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.
Recommendation:
Approve the meeting minutes of the March 17, 2025 Special City Council Meeting and March 25, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to approve the meeting minutes of the March 17, 2025 Special City Council Meeting and March 25, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
4.B 25-07 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Parks & Recreation Commission - February 10, 2025
Youth Commission - February 11, 2025
Bicycle & Pedestrian Advisory Committee - January 27, 2025 A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to note and file the Minutes of: Parks & Recreation Commission - February 10, 2025, Youth Commission - February 11, 2025, and Bicycle & Pedestrian Advisory Committee - January 27, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
4.C 25-326 Action on City Bills and Claims Report for the period February 8, 2025 - March 7, 2025
Recommendation: Approve the list of Bills and Claims for February 8, 2025 - March 7, 2025.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to approve the list of Bills and Claims for February 8, 2025 - March 7, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.D 25-285 Action on Monthly Financial Status and Investment Reports for January 2025 and Approve the Related Budget Amendments
Recommendation: 1. Note and file the Monthly Financial Status Report and Monthly Investment Report for January 2025 as presented; and
2. Approve the FY 2024/25 Budget Amendments in the following funds (as detailed in the Fiscal Impact Section of the staff report and Attachment 3 to the staff report):
a. In the Convention Center Maintenance District Fund, with a net impact of $0;
b. In the Electric Operating Grant Trust Fund, with a net impact of $0; c. In the Electric Utility Capital Fund, with a net impact of $1,378,392; d. In the Library Operating Grant Trust Fund, with a net impact of $13,875; and
e. In the Streets and Highways Capital Fund, with a net impact of $178,781.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) note and file the Monthly Financial Status Report and Monthly Investment Report for January 2025 as presented; and (2) approve the Fiscal Year 2024-2025 Budget Amendments in the following funds: (a) in the Convention Center Maintenance District Fund, with a net impact of $0; (b) in the Electric Operating Grant Trust Fund, with a net impact of $0; (c) in the Electric Utility Capital Fund, with a net impact of $1,378,392; (d) in the Library Operating Grant Trust Fund, with a net impact of $13,875; and (e) in the Streets and Highways Capital Fund, with a net impact of $178,781.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.E 25-336 Action Authorizing the City Manager to Negotiate and Execute Agreements and/or Purchase Orders with Vendors for the Purchase of Steel Structures to be Funded by the Electric Utility Capital Fund
Recommendation:
1. Subject to compliance with Chapter 2.105 of the City Code, review and approval as to form by the City Attorney, and appropriation of funds, authorize the City Manager or designee to negotiate and execute agreements or purchase orders with vendors for steel structures for the Northern Receiving Station, Kifer Receiving Station, and Scott Receiving Station projects for a maximum aggregate compensation amount of $5,000,000 plus a 15% contingency ($750,000) for a total maximum amount not to exceed $5,750,000; and
2. Authorize the City Manager or designee to (a) take any actions as necessary to implement and administer the agreements and/or purchase orders, and (b) negotiate and execute amendments to the agreements or purchase orders for (i) design changes, (ii) any unanticipated issues, (iii) extensions of the term, (iv) de minimis revisions, or (v) the purchase of additional steel structures, subject to the above maximum aggregate compensation limit and review and approval as to form by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) subject to compliance with Chapter
2.105 of the City Code, review and approval as to form by the City Attorney, and appropriation of funds, authorize the City Manager or designee to negotiate and execute agreements or purchase orders with vendors for steel structures for the Northern Receiving Station, Kifer Receiving Station, and Scott Receiving Station projects for a maximum aggregate compensation amount of $5,000,000 plus a 15% contingency ($750,000) for a total maximum amount not to exceed $5,750,000; and (2) authorize the City Manager or designee to (a) take any actions as necessary to implement and administer the agreements and/or purchase orders, and (b) negotiate and execute amendments to the agreements or purchase orders for (i) design changes, (ii) any unanticipated issues, (iii) extensions of the term, (iv) de minimis revisions, or (v) the purchase of additional steel structures, subject to the above maximum aggregate compensation limit and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.F 25-353 Action on Authorizing the City Manager to Negotiate and Execute Amendments to the Agreement for Services with AECOM Technical Services, Inc. for Renewable Microgrid Feasibility Study and Design Services
Recommendation:
1. Authorize the City Manager or designee to negotiate and execute an amendment to the agreement with AECOM Technical Services, Inc. (Agreement) for renewable energy microgrid feasibility study and design services to expand the contract scope to include the City’s Emergency Operations Center and to increase the maximum compensation by $538,436 from $461,564 to $1,000,000 and extend the term by two years through April 30, 2027, subject to the review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the amended Agreement and negotiate and execute future amendment(s) to (a) add or delete services associated with the project, (b) adjust future rates based on market conditions, (c) make de minimis changes, and (d) extend the term up to an additional two years, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) authorize the City Manager or designee to negotiate and execute an amendment to the agreement with AECOM Technical Services, Inc. (Agreement) for renewable energy microgrid feasibility study and design services to expand the contract scope to include the City’s Emergency Operations Center and to increase the maximum compensation by $538,436 from $461,564 to $1,000,000 and extend the term by two years through April 30, 2027, subject to the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the amended Agreement and negotiate and execute future
amendment(s) to (a) add or delete services associated with the project, (b) adjust future rates based on market conditions, (c) make de minimis changes, and (d) extend the term up to an additional two years, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
04/08/2025Council and Authorities Concurrent
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4.G 25-139 Action on Authorizing the City Manager to Negotiate and Execute Amendments to the Agreement with N. Harris Computer Corporation for the NorthStar CIS Utility Billing System
Recommendation: 1. Authorize the City Manager or designee to negotiate and execute amendments to the agreement with N. Harris Computer Corporation (Agreement) for the NorthStar Customer Information System (NorthStar CIS) Utility Billing System to implement the NorthStar server migration and upgrade and replace mCare with ServiceLink, and to increase the maximum compensation by $212,174, plus a 10% contingency amount of $21,217 for a revised not -to-exceed amount of $770,447, subject to the appropriation of funds and review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the Agreement and execute future amendment(s) to (1) add or delete services, (2) adjust future rates based on market conditions, (3) make de minimis revisions, and (4) extend the term as needed to complete the projects, subject to review and approval as to form by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) authorize the City Manager or designee to negotiate and execute amendments to the agreement with N. Harris Computer Corporation (Agreement) for the NorthStar Customer Information System (NorthStar CIS) Utility Billing System to implement the NorthStar server migration and upgrade and replace mCare with ServiceLink, and to increase the maximum compensation by $212,174, plus a 10% contingency amount of $21,217 for a revised not-to-exceed amount of $770,447, subject to the appropriation of funds and review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions necessary to implement and administer the Agreement and execute future amendment(s) to (a) add or delete services, (b) adjust future rates based on market conditions, (c) make de minimis revisions, and (d) extend the term as needed to complete the projects, subject to review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.H 25-255 Action on an Award of Contract for the Streetlight Replacement - Tasman Drive Contract No. 2875A-9662 Project, to Bear Electrical Solutions LLC Recommendation: 1. Determine the proposed actions are exempt from CEQA pursuant to section 15302 section 15302 (Class2 - Replacement or
Reconstruction) of Title 14 of the California Code of Regulations; and
2. Award the Public Works Contract for Streetlight Replacement - Tasman Drive Project to the lowest responsive and responsible bidder, Bear Electrical Solutions LLC in the amount of $2,854,991.50, and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, and
3. Authorize the City Manager to execute change orders up to approximately 25 percent of the original contract price, or $713,747.88, for a total amount not to exceed $3,568,739.38, and to take any other actions necessary to implement and administer the Agreement, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) determine the proposed actions are exempt from CEQA pursuant to section 15302 section 15302 (Class2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and (2) award the Public Works Contract for Streetlight Replacement - Tasman Drive Project to the lowest responsive and responsible bidder, Bear Electrical Solutions LLC in the amount of $2,854,991.50, and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project; and (3) authorize the City Manager to execute change orders up to approximately 25 percent of the original contract price, or $713,747.88, for a total amount not to exceed $3,568,739.38, and to take any other actions necessary to implement and administer the Agreement, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.I 25-109 Action on a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square
Recommendation: 1. Adopt a Resolution of Intention to order that the alternative method for the
levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122;
2. Set a hearing date of June 10, 2025, to approve the Director’s Report FY 2025/26; and
3. Authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) adopt Resolution No. 25-9429 to order that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122; (2) set a hearing date of June 10, 2025, to approve the Director’s Report Fiscal Year 2025-2026; and (3) authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in Resolution No. 25-9429.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Cox
6 -
Recused: Mayor Gillmor1 -
4.J 25-110
Adoption of a Resolution of Intention for Maintenance District No. 183 - Santa Clara Convention Center Complex
Recommendation:
1. Adopt a Resolution of Intention to order that the alternative method for the
levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183;
2. Set a hearing date of June 10, 2025 to approve the Director’s Report FY 2025/26; and
3. Authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) adopt Resolution No. 25-9430 to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183; (2) set a hearing date of June 10, 2025 to approve the Director’s Report Fiscal Year 2025-2026; and (3) authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in Resolution No. 25-9430.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.K 25-295 Action to Restructure the Neighborhood University Relations Committee from a Committee comprised of three City Councilmembers to a seven member Committee, to be comprised of two City Councilmembers; two members of Santa Clara University staff, one Santa Clara University student, one neighborhood resident; and one property owner representative.
Recommendation:
Approve the restructuring of the Neighborhood University Relations Committee
from a Committee comprised of three City Councilmembers to a seven member Committee, to be comprised of two City
Councilmembers; two members of Santa Clara University staff, one Santa Clara University student, one neighborhood resident; and one property owner representative and authorize and direct staff to take all necessary and appropriate actions to implement the restructuring.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to adopt Resolution No. 25-9431 to restructure the Neighborhood University Relations Committee from a Committee comprised of three Councilmembers to a seven member Committee, to be comprised of two Councilmembers; two members of Santa Clara University staff, one Santa Clara University student, one neighborhood resident; and one property owner representative and authorize and direct staff to take all necessary and appropriate actions to implement the restructuring.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Recused: Vice Mayor Cox1 -
4.M 25-276
Informational Report on the City's Annual Earth Day/Arbor Day Celebration Recommendation: Note and File the Informational Report on the City's Annual Earth Day/Arbor Day Celebration
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to note and file the Informational Report on the City's Annual Earth Day/Arbor Day Celebration.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
4.N 25-405
Informational Report on 2025 Q1 Legislative Updates
Recommendation: Note and file the informational report on 2025 Q1 legislative updates.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to note and file the Informational Report on 2025 Q1 legislative updates.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
5. 25-396 Action on Stadium Authority Bills and Claims for the Month of February 2025
Recommendation:
Approve the list of Stadium Authority Bills and Claims for February 2025.
A motion was made by Boardmember Gonzalez, seconded by
Boardmember Chahal, to approve the list of Stadium Authority Bills and Claims for February 2025.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
7 -
PUBLIC PRESENTATIONS
Akos Szoboszlay spoke regarding pedestrian prohibition on Expressways.
Brian Darby spoke regarding war and history.
CONSENT ITEMS PULLED FOR DISCUSSION
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4.L 25-303 Action on Authorizing the City Manager to Negotiate and Execute the Transmission Owner Rate Case Program Agreement with the Northern California Power Agency to Provide Support Services in Transmission Owner Rate Cases on behalf of Silicon Valley Power
Recommendation: 1. Authorize the City Manager or designee to negotiate and execute the Transmission Owner Rate Case Program Agreement (Agreement) with the Northern California Power Agency, subject to the review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to those agreements to allow for program changes and changes in participation, subject to the review and approval as to form by the City Attorney.
Mayor Gillmor pulled this item for questions.
Chief Electric Utility Officer Pineda addressed Council questions.
Mayor Gillmor, on behalf of the Council, took this opportunity to present a commendation to Chief Electric Utility Officer Pineda for his service to the City of Santa Clara.
Chief Electric Utility Officer Pineda accepted the commendation and provided some remarks.
Council comments followed.
A motion was made by Councilmember Jain, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager or designee to negotiate and execute the Transmission Owner Rate Case Program Agreement (Agreement) with the Northern California Power Agency, subject to the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to those agreements to allow for program changes and changes in
participation, subject to the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
PUBLIC HEARING/GENERAL BUSINESS
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6. 25-354 Public Hearing: Opportunity for Public Comment on the First Version of the DRAFT 2025-2030 Consolidated Plan & FY 25/26 Annual Action Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds Recommendation:
1. Note and File Public Comment on the 2025-2030 DRAFT
Consolidated
Plan and FY 25/26 Draft Annual Action Plan for U.S.
Department of Housing and Urban Development Funds.
2. Approve the DRAFT 2025-2030 Consolidated Plan and FY 25/26 Draft Annual Action Plan, and direct staff to summarize all public comments into the Final versions to be presented to City Council on May 13, 2025 prior to submitting to HUD by May 16, 2025.
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Housing Division Manager Marcus who provided a Powerpoint presentation on the 2025-2030 Draft Consolidated Action Plan and Fiscal Year 2025-26 Annual Action Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds.
Council questions followed.
Housing Division Manager Marcus addressed Council questions.
Public Comment: Milton Cadena
Alma Soto
Brian Darby
Pilar Furlong
Katie Fantin
Georgia Bacil
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) note and file Public Comment on the 2025-2030 Draft Consolidated Plan and FY 25/26 Draft Annual Action Plan for U.S. Department of Housing and Urban (HUD) Development Funds; and (2) approve the Draft 2025-2030
Consolidated Plan and FY 25/26 Draft Annual Action Plan and direct staff to summarize all public comments into the final versions to be presented to City Council on May 13, 2025 prior to submitting to HUD by May 16, 2025.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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7. 25-140 Action to (1) Approve an Expanded Scope of Work for the International Swim Center (ISC) Project, Including the Rehabilitation of the Pool and Dive Tower Facilities at the Current Location (“Project”), (2) Adopt a Resolution Declaring an Urgency in Accordance with City Charter Section 1310, Contracts on Public Works, to Allow for the Award of a Contract for the Project without Readvertising for Bids, and (3) Award the Contract for the Project to Adams Pool Solutions (4) Delegate Authority to the City Manager to Execute Agreements to Implement the Project, and (5) Approve Related Budget Amendments
Recommendation:
1. Determine that the proposed action is exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;
2. Approve an Expanded Scope of Work (Option B - Phase 1) with the International Swim Center (ISC) Project, Including the Rehabilitation of the Facility at the Current Location;
3. Adopt a resolution declaring an urgency in accordance with City Charter Section 1310 (Attachment 7) to allow for the award of the Contract for the Expanded Scope without a readvertisement for bids;
4. Award the Public Works Contract for the expanded scope to Adams Pool Solutions on the terms presented and authorize the City Manager to negotiate and execute all necessary documents associated with and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney, with a not-to-exceed amount of $10 million, subject to appropriation of funds, and in forms approved by the City Attorney, to accomplish the expanded scope of work for the three swimming pools and their associated operational needs, and Authorize the City Manager to execute all change orders for the Project.
5. Approve the following FY 2024/25 budget amendments:
a. In the Parks and Recreation Capital Fund, recognize transfers of $8,137,931 from the General Fund Land Sale Reserve and
$500,000 from the General Fund Reserve for Programmed Capital Projects and increase the Planning and Construction of Temporary and/or Permanent ISC Replacement Facility project by $8,637,931; and,
b. In the General Fund, establish transfers to the Parks and Recreation Capital Fund of $8,137,931 from the Land Sale Reserve and $500,000 from the Reserve for Programmed Capital Projects and decrease the Land Sale Reserve by $8,137,931 and the Reserve for Programmed Capital Projects by $500,000.
City Manager Grogan made some opening remarks and introduced Director of Parks and Recreation Sparacino who provided a Powerpoint presentation on the International Swim Center Project.
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Council questions followed.
Director of Parks and Recreation Sparacino, City Manager Grogan and City Attorney Googins addressed Council questions.
Public Comment: Kevin Zacher
Todd
Linda
Vikas Gupta
Council comments followed.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) approve an Expanded Scope of Work (Option B - Phase 1) with the International Swim Center (ISC) Project, Including the Rehabilitation of the Facility at the Current Location; (3) adopt Resolution No. 25-9432 declaring an urgency in accordance with City Charter Section 1310 to allow for the award of the Contract for the Expanded Scope without a readvertisement for bids; (4) award the Public Works Contract for the expanded scope to Adams Pool Solutions on the terms presented and authorize the City Manager to negotiate and execute all necessary documents associated with and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney, with a not-to-exceed amount of $10 million, subject to appropriation of funds, and in forms approved by the City Attorney, to accomplish the expanded scope of work for the three swimming pools and their associated operational needs, and authorize the City Manager to execute all change orders for the Project; (5) approve the following Fiscal Year 2024-2025 budget amendments: (a) in the Parks and Recreation Capital Fund, recognize transfers of $8,137,931 from the General Fund Land Sale Reserve and $500,000 from the General Fund Reserve for Programmed Capital Projects and increase the Planning and Construction of Temporary and/or Permanent ISC Replacement Facility project by $8,637,931; and (b) in the General Fund, establish transfers to the Parks and Recreation Capital Fund of $8,137,931 from the Land Sale Reserve and $500,000 from the Reserve for Programmed Capital Projects and decrease the Land Sale Reserve by $8,137,931 and the Reserve for Programmed Capital Projects by $500,000.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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8. 25-412 Update on Measure I - Santa Clara’s Public Facilities and Infrastructure Bond Measure Work Plan, Implementation Schedule, and Request for Direction on the Appointment Process and Terms for the Measure I Bond Compliance Oversight Committee
Recommendation: 1. The City Council note and file the Measure I update report.
2. The City Council take the following actions with respect to the Measure I Citizen’s Oversight Committee:
a. Approve the criteria that 6 of the 7 residents serving on the Citizen ’s Oversight Committee be selected by District so that all 6 Council Districts are represented.
b. Stagger the Citizen ’s Oversight Committee representative terms as follows:
i. Initial Two -year term for representatives from Districts 1, 3, and 5, and Small Business Representative
ii. Initial Four -year terms for representatives from Districts 2, 4, 6, the at-large seat, and Large Business Representative
All Committee Members shall be entitled to serve up to 2 full-four year terms. Those members serving an initial two -year term will be eligible to serve up to two additional four-year terms.
City Manager Grogan made some opening remarks and introduced Assistant City Manager Klotz who provided a Powerpoint presentation on an update regarding Measure I.
Council questions followed.
City Manager Grogan addressed Council questions.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) note and file Measure I update report; (2) take the following actions with respect to the Measure I Citizen’s Oversight Committee: (a) approve the criteria that 6 of the 7 residents serving on the Citizen’s Oversight Committee be selected by District so that all 6 Council Districts are represented, as well as an alternative for each position; (b) stagger the Citizen’s Oversight Committee representative terms as follows: (i) initial two-year term for representatives from Districts 1, 3, and 5, and Small Business Representative; (ii) initial four-year terms for representatives from Districts 2, 4, 6, the at-large seat, and Large Business Representative; and (iii) all Committee Members shall be entitled to serve up to 2 full-four year terms, those members serving an initial two-year term will be eligible to serve up to two additional four-year terms.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
Councilmember Jain noted that he attended the Lineworkers Rodeo in Roseville on April 29, 2025.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 11:17 PM in memory of Manuel Escobar and Lavelle Souza.
A motion was made by Council/Boardmember Park, seconded by Council/Boardmember Hardy, to adjourn the meeting.
Aye:
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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A special Closed Session meeting is scheduled on Tuesday, April 22, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
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