5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/13/2025
Council/Boardmember Gonzalez participated remotely from the following location:
Paradise Village, Av. Paseo de los Cocoteros #1, Nuevo Vallarata, Nayarit, Mexico 63735 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting
material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
05/13/2025Meeting Minutes
Study Session - 5:30 PM | Regular Meeting - 7:00 PM
5:30 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the study session to order at 5:33 PM.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum and noted that Councilmember Gonzalez would be participating remotely under the Brown Act.
1. 25-270 Study Session to Review Proposed FY 2025/26 and FY 2026/27 Biennial Operating Budget and FY 2025/26 Capital Improvement Program Budget Changes
Recommendation:
Review and provide input on the Proposed FY 2025/26 and FY 2026/27 Biennial Operating Budget and FY 2025/26 Capital Improvement Program Amendments.
City Manager Grogan and Director of Finance Lee provided a Powerpoint presentation on the Proposed FY 2025/26 and FY 2026/27 Biennial Operating Budget and FY 2025/26 Capital Budget Changes.
Council questions followed.
Public Comments: None.
Mayor Gillmor called for a recess at 6:56 PM and reconvened the meeting at 7:08 PM.
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:08 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
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Roll Call
Assistant City Clerk/Secretary Pimentel noted that
Council/Boardmember Gonzalez would be participating remotely under the Brown Act and recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
A motion was made by Councilmember Chahal, seconded by
Councilmember Jain, to continue Item 5 regarding action on a Tentative Parcel Map (PLN23-00379) at 1700 Richard Avenue and 1600 &1650 Memorex Drive to create a two-lot subdivision to the June 24, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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SPECIAL ORDER OF BUSINESS
2.A 25-355 Recognition of Outgoing Youth Commission Members for FY 2024/25 Recreation Supervisor Ichiho recognized outgoing Youth Commission Members for FY 2024/25.
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2.B 25-356 Action on the Appointment of Youth Commission Members for the FY 2025/26 Term
Recommendation: 1. Reappoint Allysa Domensino, Namita Gaidhani, Srikha Gopisetti, Julia Arias Hernandez, Neha Israni, Rebecca Kunze, Malia Martin, Samaira Mehta, Brian Rong and Samarth Suresh as Youth Commissioners;
2. Appoint Seoyun Chong, Mateo Espinal, Drew Madriaga, Niharika Uppalapati, and Aneesha Vemu as Youth Commissioners; and,
3. Appoint Ayaan Mathur and Ibrahim Rayees as alternates to the Youth Commission
Recreation Supervisor Ichiho provided a verbal presentation on appointment of Youth Commission Members for the FY 2025/26 Term.
Council discussion ensued.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to (1) reappoint Allysa Domensino, Namita Gaidhani, Srikha Gopisetti, Julia Arias Hernandez, Neha Israni, Rebecca Kunze, Malia Martin, Samaira Mehta, Brian Rong and Samarth Suresh as Youth Commissioners; (2) appoint Seoyun Chong, Mateo Espinal, Drew Madriaga, Niharika Uppalapati, and Aneesha Vemu as Youth Commissioners; and (3) appoint Ayaan Mathur and Ibrahim Rayees as alternates to the Youth Commission.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
2.C 25-449
Proclamation of Asian American and Pacific Islander Heritage Month Mayor Gillmor, on behalf of the Council, proclaimed May 2025 as Asian American and Pacific Islander Heritage Month.
Diana Ding (Silicon Valley Community Media) accepted the proclamation and provided some remarks.
Council comments followed.
2.D 25-215
Proclamation of National Public Works Week 2025
Mayor Gillmor, on behalf of the Council, proclaimed May 18, 2025 to May 24, 2025 as National Public Works Week.
Director of Public Works Mobeck accepted the proclamation and provided some remarks.
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2.E 25-543 Proclamation of May 11, 2025 to May 17, 2025, as National Police Week Mayor Gillmor, on behalf of the Council, proclaimed May 11, 2025 to May 17, 2025 as National Police Week.
Chief of Police Morgan accepted the proclamation and provided some remarks.
2.F 25-554 Recognition of the Recipients of the Third Annual Silicon Valley Power Sustainable Futures Scholarship Program in Partnership with Santa Clara University
Mayor Gillmor, on behalf of the Council, recognized the recipients of the Third Annual Silicon Valley Power Sustainable Futures Scholarship.
Acting Chief Electric Utility Officer Procos, Veronica Johnson (Academics and Engagement Program Manager, Santa Clara
University), Andréa Georgenes (Student, Santa Clara University), Bianca Isabela "Bea" Ricafort (Student, Santa Clara University), and Yasmin Urzua-Gutierrez (Student, Santa Clara University) provided some remarks.
Council comments followed.
CONSENT CALENDAR
Mayor/Chair Gillmor noted that she will recuse herself from Item 3.P regarding the use of City Electric Forces for Public Works at 1111 Washington Street and 2089 Bray Avenue due to a conflict of interest as her office is near the subject property.
Council/Boardmember Hardy pulled Item 3.G regarding the Agreement for the Great America Parkway Streetlight Replacement Project.
Council/Boardmember Jain noted that his membership on the Santa Clara Valley Transportation Authority Board is not a conflict of interest for Item 3.M regarding the first amendment to the Cooperative Agreement between the City of Santa Clara and the Santa Clara Valley Transportation Authority (VTA) for the preparation of the Santa Clara Station Area Plan.
A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Park, to approve the Consent Calendar (except 3.G and 3.P).
Aye:
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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3.A 25-577 Action on the April 3, 2025 Special City Council Meeting Minutes, April 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes, April 22, 2025 Special City Council Meeting Minutes, and April 29, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.
Recommendation:
Approve the meeting minutes of the April 3, 2025 Special City Council Meeting, April 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, April 22, 2025 Special City Council Meeting, and April 29, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to approve the meeting minutes of the April 3, 2025 Special City Council Meeting, April 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, April 22, 2025 Special City Council Meeting, and April 29, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.B 25-09
Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of the Governance and Ethics Committee - March 3, 2025.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to note and file the Minutes of the Governance and Ethics Committee Meeting - March 3, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.C 25-375
Action on City Bills and Claims Report for the period March 8, 2025 - April 11, 2025
Recommendation:
Approve the list of Bills and Claims for March 8, 2025 - April 11, 2025.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to approve the list of Bills and Claims for March 8, 2025 - April 11, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.D 25-244 Action on the Santa Clara Convention Center FY 2024/25 2nd Quarter Financial Status Report
Recommendation: Note and file the Santa Clara Convention Center Financial Status Report for the 2nd Quarter ending December 31, 2024, as submitted by Oak View Group (OVG).
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to note and file the Santa Clara Convention Center Financial Status Report for the 2nd Quarter ending December 31, 2024, as submitted by Oak View Group (OVG).
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.E 25-299
Action on a Resolution to Adopt a List of Projects Funded by Senate Bill 1, The Road Repair and Accountability Act, for Fiscal Year 2025-26 Recommendation:
Adopt a Resolution with a List of Projects Funded by Senate Bill 1, The Road Repair and Accountability Act, for Fiscal Year 2025-26.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to adopt Resolution No. 25-9440 adopting a list of projects funded by Senate Bill 1, The Road Repair and Accountability Act, for Fiscal Year 2025-26.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.F 25-1162 Action on Award of Contract for the Pruneridge Avenue Signal Timing Project to Tennyson Electric, LLC.
Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;
2. Award the Public Works Contract for the Pruneridge Avenue Signal Timing Project to the lowest responsive and responsible bidder, Tennyson Electric, LLC, in the amount of $489,280 and authorize the City Manager to execute any and all documents associated with and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney; and
3. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $73,392, for a total not-to-exceed amount of $562,672.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) award the Public Works Contract for the Pruneridge Avenue Signal Timing Project to the lowest responsive and responsible bidder, Tennyson Electric, LLC, in the amount of $489,280 and authorize the City Manager to execute any and all documents associated with and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney; and (3) authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $73,392, for a total not-to-exceed amount of $562,672.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.H 25-1163 Action on Award of Contract for the Miscellaneous Asphalt and Concrete Rehabilitation Project to Silicon Valley Paving, Inc. and Related Budget Amendments
Recommendation:
1. Determine the project to be exempt under CEQA Guidelines Section 15301 (Class 1) Existing Facilities;
2. Award the Public Works Contract for the Miscellaneous Asphalt and Concrete Rehabilitation Project to the lowest responsive and responsible bidder, Silicon Valley Paving, Inc., in the amount of $1,139,217 and authorize the City Manager to execute any and all documents associated with and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney;
3. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $170,883, for a total not-to-exceed amount of $1,310,100; and
4. Approve the following FY 2024/25 Budget Amendments:
a) In the Water Utility Capital Fund, establish a transfer to the Public Buildings Capital Fund and reduce the Building and Grounds project in the amount of $96,854 (majority affirmative Council votes required);
b) In the Sewer Utility Fund, establish a transfer to the Public Buildings Capital Fund and reduce the Unrestricted Ending Fund Balance in the amount of $612,624 (five affirmative Council votes required for the use of unused balances);
c) In the Library Department Capital Fund, establish a transfer to the Public Buildings Capital Fund and reduce the Central Park Library - Concrete project by $63,269 (majority affirmative Council votes required);
d) In the Convention Center Maintenance District Fund, establish a transfer to the Public Buildings Capital Fund and reduce the Public Works Department budget by $308,201 (majority affirmative Council votes required); and
e) In the Public Buildings Capital Fund, recognize transfers totaling $1,080,948 from the Water Utility Capital Fund in the amount of $96,854, Sewer Utility Fund in the amount of $612,624, Library Department Capital Fund in the amount of $63,269, and Convention Center Maintenance District Fund in the amount $308,201 and increase the Public Building Parking Lot Improvements Project appropriation by $1,080,948 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine the project to be exempt under CEQA Guidelines Section 15301 (Class 1) Existing Facilities;
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(2) award the Public Works Contract for the Miscellaneous Asphalt and Concrete Rehabilitation Project to the lowest responsive and responsible bidder, Silicon Valley Paving, Inc., in the amount of $1,139,217 and authorize the City Manager to execute any and all documents associated with and necessary for the award,
completion, and acceptance of this Project, in final forms approved by the City Attorney; (3) authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $170,883, for a total not-to-exceed amount of $1,310,100; and (4) approve the following FY 2024/25 Budget Amendments: (a) in the Water Utility Capital Fund, establish a transfer to the Public Buildings Capital Fund and reduce the Building and Grounds project in the amount of $96,854; (b) in the Sewer Utility Fund, establish a transfer to the Public Buildings Capital Fund and reduce the Unrestricted Ending Fund Balance in the amount of $612,624; (c) in the Library Department Capital Fund, establish a transfer to the Public Buildings Capital Fund and reduce the Central Park Library - Concrete project by $63,269; (d) in the Convention Center Maintenance District Fund, establish a transfer to the Public Buildings Capital Fund and reduce the Public Works Department budget by $308,201; and (e) in the Public Buildings Capital Fund, recognize transfers totaling $1,080,948 from the Water Utility Capital Fund in the amount of $96,854, Sewer Utility Fund in the amount of $612,624, Library Department Capital Fund in the amount of $63,269, and Convention Center Maintenance District Fund in the amount $308,201 and increase the Public Building Parking Lot Improvements Project appropriation by $1,080,948.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.I 25-107 Action on Award of Contract for the 2025 Annual Street Pavement Maintenance and Rehabilitation Project to Radius Earthwork Inc. and Approval of Related Budget Amendments
Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations
2. Award the Public Works Contract for the 2025 Annual Street Pavement Maintenance and Rehabilitation Project to Radius Earthwork Inc., the lowest responsive and responsible bidder, in the amount of $8,667,777 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney;
3. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $866,778, for a total project budget not to exceed amount of $9,534,555, in final forms approved by the City Attorney; and
4. Approve the following FY 2024/25 budget amendments:
a) In the Streets and Highways Capital Fund, recognize grant revenue of $250,000 from CalRecycle, recognize transfers of $228,619 from the Water Utility Fund and $198,409 from the Sewer Utility Fund, and increase the Annual Street Maintenance and Rehabilitation Program project by $677,028 (five affirmative Council votes required to appropriate additional revenue);
b) In the Water Utility Fund, establish a transfer to the Streets and Highways Capital Fund and reduce the Buildings and Grounds appropriation by $228,619 (majority affirmative Council votes required); and
c) In the Sewer Utility Fund, establish a transfer to the Streets and Highways Capital Fund and reduce the unrestricted ending fund balance by $198,409. (five affirmative Council votes required for the use of unused balances)
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) award the Public Works Contract for the 2025 Annual Street Pavement Maintenance and Rehabilitation Project to Radius Earthwork Inc., the lowest responsive and responsible bidder, in the amount of $8,667,777 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney; (3) authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or
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$866,778, for a total project budget not to exceed amount of $9,534,555, in final forms approved by the City Attorney; and (4) approve the following FY 2024/25 budget amendments: (a) in the Streets and Highways Capital Fund, recognize grant revenue of $250,000 from CalRecycle, recognize transfers of $228,619 from the Water Utility Fund and $198,409 from the Sewer Utility Fund, and increase the Annual Street Maintenance and Rehabilitation Program project by $677,028; (b) in the Water Utility Fund, establish a transfer to the Streets and Highways Capital Fund and reduce the Buildings and Grounds appropriation by $228,619; and (c) in the Sewer Utility Fund, establish a transfer to the Streets and Highways Capital Fund and reduce the unrestricted ending fund balance by $198,409.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.J 25-506 Action on Authorizing the City Manager to Negotiate and Execute Agreements and/or Purchase Orders with Vendors for the Purchase of Aluminum Tubular Substation Bus Conductors to be Funded by the Electric Utility Capital Fund
Recommendation:
1. Subject to compliance with Chapter 2.105 of the City Code, review and approval as to form by the City Attorney, and appropriation of funds, authorize the City Manager or designee to negotiate and execute agreements or purchase orders with vendors for aluminum tubular substation bus conductors for the Northern Receiving Station (NRS) project for a maximum compensation of $90
0,000, plus a 15%
contingency ($135,000), for a total maximum compensation not to exceed of $1,035,000 (inclusive of applicable taxes but exclusive of any applicable tariffs);
2. Authorize the City Manager or designee to negotiate and pay any tariff increases imposed on the bus conductors up to 150% of the total maximum compensation; and
3. Authorize the City Manager or designee to (a) take any actions as necessary to implement and administer the agreements and/or purchase orders, and (b) negotiate and execute amendments for (i) design changes, (ii) any unanticipated issues, (iii) tariff increases, (iii) term extensions, (iv) de minimis revisions, or (v) the purchase of additional bus conductors, subject to the above maximum aggregate compensation limit, appropriation of funds, and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) subject to compliance with Chapter
2.105 of the City Code, review and approval as to form by the City Attorney, and appropriation of funds, authorize the City Manager or designee to negotiate and execute agreements or purchase orders with vendors for aluminum tubular substation bus conductors for the Northern Receiving Station (NRS) project for a maximum compensation of $900,000, plus a 15% contingency ($135,000), for a total maximum compensation not to exceed of $1,035,000 (inclusive of applicable taxes but exclusive of any applicable tariffs); (2) authorize the City Manager or designee to negotiate and pay any tariff increases imposed on the bus conductors up to 150% of the total maximum compensation; and (3) authorize the City Manager or designee to (a) take any actions as necessary to implement and administer the agreements and/or purchase orders, and (b) negotiate and execute amendments for (i) design changes, (ii) any unanticipated issues, (iii) tariff increases, (iii) term extensions, (iv) de minimis revisions, or (v) the purchase of additional bus conductors, subject to the above maximum aggregate compensation limit,
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appropriation of funds, and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.K 25-79 Action on Authorizing the City Manager to Negotiate and Execute a Lease Agreement for the Commercial and Warehouse Property Located at 751 Nuttman Street, Santa Clara, for Materials Storage and Construction Support Purposes
Recommendation:
1. Determine that the proposed action is exempt from CEQA pursuant to Sections 15301 (Class 1 - Existing Facilities) of Title 14 of the California Code of Regulations;
2. Authorize the City Manager or designee to Negotiate and Execute a Lease Agreement (Lease Agreement) for the Commercial and Warehouse Property located at 751 Nuttman Street, Santa Clara, on the terms presented in this report for an amount not to exceed $10 million over a 124-month term beginning on or around June 1, 2025, subject to the appropriation of funds and the review and approval as to form by City Attorney;
3. Authorize the City Manager or designee to amend the Lease Agreement to make de minimis no cost revisions, subject to the review and approval as to form by the City Attorney; and
4. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Lease Agreement, including (1) execution of estoppel certificates and an environmental questionnaire and disclosure statement; (2) provide written notices as may be required; and (3) terminate the Lease Agreement upon material breach.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine that the proposed action is exempt from CEQA pursuant to Sections 15301 (Class 1 - Existing Facilities) of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to Negotiate and Execute a Lease Agreement (Lease Agreement) for the Commercial and Warehouse Property located at 751 Nuttman Street, Santa Clara, on the terms presented in this report for an amount not to exceed $10 million over a 124-month term beginning on or around June 1, 2025, subject to the appropriation of funds and the review and approval as to form by City Attorney; (3) authorize the City Manager or designee to amend the Lease Agreement to make de minimis no cost revisions, subject to the review and approval as to form by the City Attorney; and (4) authorize the City Manager or designee to take any actions as necessary to implement and administer the Lease Agreement, including (a) execution of estoppel certificates and an environmental questionnaire and disclosure statement; (b) provide written notices as may be required; and (c) terminate the Lease Agreement upon material breach.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.L 25-78
Authorize the City Manager to Negotiate and Execute Amendments to the Master Agreements with Stantec Consulting Services, Inc. and Bellecci & Associates for Underground Electrical Distribution System Design Services
Recommendation:
1. Authorize the City Manager to negotiate and execute amendments to the Master Agreement for Design Professional Services with Stantec Consulting Services, Inc. and Bellecci & Associates, Inc. (Master Agreements) for underground electrical distribution system design services, to extend the term through April 30, 2030, and increase aggregate maximum compensation from $3 million to $6 million funded by the Electric Utility Capital Fund and allocated as SVP may require subject to the appropriation of funds and review and approval as to form by the City Attorney; and
2. Authorize the City Manager to take any actions as necessary to implement and administer the Master Agreements and to negotiate and execute amendments to those agreements to (a) add or delete services with their scope of services; (b) adjust future rates based on market conditions; and (c) make de minimis changes, subject to budget appropriations and review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) authorize the City Manager to negotiate and execute amendments to the Master Agreement for Design Professional Services with Stantec Consulting Services, Inc. and Bellecci & Associates, Inc. (Master Agreements) for underground electrical distribution system design services, to extend the term through April 30, 2030, and increase aggregate maximum
compensation from $3 million to $6 million funded by the Electric Utility Capital Fund and allocated as SVP may require subject to the appropriation of funds and review and approval as to form by the City Attorney; and (2) authorize the City Manager to take any actions as necessary to implement and administer the Master Agreements and to negotiate and execute amendments to those agreements to (a) add or delete services with their scope of services; (b) adjust future rates based on market conditions; and (c) make de minimis changes, subject to budget appropriations and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.M 25-410 Action on the First Amendment to the Cooperative Agreement between the City of Santa Clara and the Valley Transportation Authority (VTA) for the Preparation of the Santa Clara Station Area Plan
Recommendation:
Approve the First Amendment to Cooperative Agreement between the Valley Transportation Authority (VTA) and the City of Santa Clara for the preparation of the Santa Clara Station Area Plan on the terms presented in a final form approved by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to approve the First Amendment to
Cooperative Agreement between the Santa Clara Valley
Transportation Authority (VTA) and the City of Santa Clara for the preparation of the Santa Clara Station Area Plan on the terms presented in a final form approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.N 25-442 Action to Authorize City Manager to Execute Amendment No. 1 to the Teri Black & Co., LLC. Agreement to Increase the Maximum Compensation and Delegate Authority to Approve Future Similar Amendments to all Existing Master Recruiting Agreements for Services through 2028 Recommendation:
1. Authorize the City Manager or designee to execute Amendment No. 1 to the agreement with Teri Black & Co., LLC. for recruitment services to increase the maximum compensation from $250,000 to $500,000, subject to the appropriation of funds and review and approval as to form by the City Attorney;
2. Authorize the City Manager or designee to execute future amendment(s) to the recruitment services master agreements with All Star Talent Consulting, Berkeley Search Consultants, CPS HR Consulting, J. Powers Recruiting, Inc., and Peckham and McKenney to increase the maximum compensation, not to exceed $500,000 per agreement, through the term ending in 2028, subject to the existing pricing models, the appropriation of funds, and review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) authorize the City Manager or designee to execute Amendment No. 1 to the agreement with Teri Black & Co., LLC. for recruitment services to increase the maximum
compensation from $250,000 to $500,000, subject to the
appropriation of funds and review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to execute future amendment(s) to the recruitment services master agreements with All Star Talent Consulting, Berkeley Search Consultants, CPS HR Consulting, J. Powers Recruiting, Inc., and Peckham and McKenney to increase the maximum compensation, not to exceed $500,000 per agreement, through the term ending in 2028, subject to the existing pricing models, the appropriation of funds, and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.O 25-451 Action to reallocate Community Development Block Grant funds and to amend the Contribution Agreement with Riverwood Grove Associates to Increase the Not to Exceed Community Development Block Grant (CDBG) Funding Amount From $350,000 to $950,000.
Recommendation:
1. Determine the project to be exempt from the California Environmental Quality Act (CEQA) pursuant to the Categorical Exemption set forth in Section 15301 (e)(1) (improvements to Existing Facilities) in that the project is limited to repairs and upgrades to systems serving existing residential units;
2. Approve and authorize reallocation of six hundred thousand dollars ($600,000) of CDBG Funds from the Sobrato Family Living Center project to the Riverwood Grove apartments project;
3. Approve and authorize the City Manager to execute Amendment No. 1 to the Contribution Agreement with Riverwood Grove Associates to increase the not to exceed CDBG Funding Amount From $350,000 to $950,000 and repeal and replace Exhibits A, B, H, I and J, on the terms presented, in final forms approved by the City Attorney;
4. Authorize the City Manager to execute other necessary documents to effectuate this amendment, including the reconveyance of the original deed of trust for $350,000 after execution of the new promissory note and deed of trust for $950,000; and
5. Delegate authority to the City Manager to amend the Contribution Agreement with Riverwood Grove Associates to increase the not to exceed contract amount by up to $250,000 if City staff approved project cost increases arise, and if CDBG capital funds are available in final forms approved by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine the project to be exempt from the California Environmental Quality Act (CEQA) pursuant to the Categorical Exemption set forth in Section 15301 (e)(1) (improvements to Existing Facilities) in that the project is limited to repairs and upgrades to systems serving existing residential units; (2) approve and authorize reallocation of six hundred thousand dollars ($600,000) of CDBG Funds from the Sobrato Family Living Center project to the Riverwood Grove apartments project; (3) approve and authorize the City Manager to execute Amendment No. 1 to the Contribution Agreement with Riverwood Grove Associates to increase the not to exceed CDBG Funding Amount From
$350,000 to $950,000 and repeal and replace Exhibits A, B, H, I and J, on the terms presented, in final forms approved by the City Attorney; (4) authorize the City Manager to execute other necessary documents to effectuate this amendment, including the
reconveyance of the original deed of trust for $350,000 after
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execution of the new promissory note and deed of trust for $950,000; and (5) delegate authority to the City Manager to amend the Contribution Agreement with Riverwood Grove Associates to increase the not to exceed contract amount by up to $250,000 if City staff approved project cost increases arise, and if CDBG capital funds are available in final forms approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.P 25-456
Action to Authorize the Use of City Electric Forces for Public Works at 1111 Washington Street and 2089 Bray Avenue
Recommendation:
1. Determine that the proposed action is exempt from CEQA pursuant to Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 1111 Washington Street and 2089 Bray Avenue are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of the public works consistent with this authorization.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works located at 1111 Washington Street and 2089 Bray Avenue are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of the public works consistent with this authorization.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Cox
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Recused: Mayor Gillmor1 -
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3.Q 25-465 Action on Adopting a Resolution to Delegate Authority to the City Manager to Execute Amendments to the United States Department of Energy Western Area Power Administration Sierra Nevada Region Contract for Electric Service Base Resource Contract 20-SNR-02364 for Calendar Years 2025 through 2054
Recommendation:
Adopt a Resolution authorizing the City Manager or designee to (a) negotiate and execute Amendment #1 to United States Department of Energy Western Area Power Administration Sierra Nevada Region Contract for Electric Service Base Resource Contract 20-SNR-02364 for Calendar Years 2025 through 2054 (Agreement) and to (b) take any necessary actions to implement and administer the Agreement and (c) negotiate and execute future amendments to the Agreement so long as such amendments will result in cost savings to the City of Santa Clara, or at a minimum be cost neutral, subject to the appropriation of funds, and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to adopt Resolution No. 25-9441 authorizing the City Manager or designee to (1) negotiate and execute Amendment 1 to United States Department of Energy Western Area Power Administration Sierra Nevada Region Contract for Electric Service Base Resource Contract 20-SNR-02364 for Calendar Years 2025 through 2054 (Agreement); (2) take any necessary actions to implement and administer the Agreement; and (3) negotiate and execute future amendments to the Agreement so long as such amendments will result in cost savings to the City of Santa Clara, or at a minimum be cost neutral, subject to the appropriation of funds, and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.R 25-195 Action on the Updated Park Master Plan with Preferred Playground Schematic Design for the Warburton Park Playground Rehabilitation Project, and Introduction of an Ordinance to Ensure Compliance with Measure R
Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities); Section 15303 (New Construction or Conversion of Small Structures); Section 15304 (Minor Alterations to Land); and Section 15304 (Replacement of Existing Landscaping with Water Efficient Landscaping) of Title 14 of California Code of Regulations.
2. Recommend that Council approve the Warburton Park Master Plan Update with preferred playground schematic design.
3. Waive first reading and introduce an ordinance, in compliance with Measure R, authorizing the substantial building, construction, reconstruction and/or development of Warburton Park in accordance with the Warburton Park Master Plan Update.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities); Section 15303 (New Construction or Conversion of Small
Structures); Section 15304 (Minor Alterations to Land); and Section 15304 (Replacement of Existing Landscaping with Water Efficient Landscaping) of Title 14 of California Code of Regulations; (2) recommend that Council approve the Warburton Park Master Plan Update with preferred playground schematic design; and (3) waive first reading and introduce Ordinance No. 2076, in compliance with Measure R, authorizing the substantial building, construction, reconstruction and/or development of Warburton Park in
accordance with the Warburton Park Master Plan Update.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.S 25-547 Action to Approve Various Modifications to Existing Unclassified and Classified Classification Specifications, Authorize the City Manager to Execute the Side Letter Agreement between the City of Santa Clara and the Public Safety Non-Sworn Employees Association (Unit 10), Authorize the City Manager to Execute the Side Letter Agreement between the City of Santa Clara and the Santa Clara Firefighters, International Association of Firefighters (IAFF), Local 1171 (Unit 1), and Adopt a Resolution to Update the Classified Salary Plan
Recommendation:
1. Approve various modifications to the classification plan, as follows, as detailed in the corresponding Class Specification attachments:
a)
Approve the Modifications to the Principal Power Analyst (Job Code 145) Class Specification,
b) Approve the Modifications to the Accounting Technician I/II (Job Code 216/217) Class Specifications,
c) Approve the Modifications to the Senior Public Safety Dispatcher (Job Code 725) Class Specification;
2. Authorize the City Manager to execute the Side Letter Agreement between the City of Santa Clara and the Public Safety Non-Sworn Employees Association (Unit 10) that modifies the Senior Public Safety Dispatcher (Job Code 725) Class Specification;
3. Authorize the City Manager to execute the Side Letter Agreement between the City of Santa Clara and the Santa Clara Firefighters, International Association of Firefighters (IAFF), Local 1171 (Unit 1) that modifies the Classified Salary Plan to add the Firefighter I Training Div (Job Code 487T) Class Specification; and
4. Adopt a Resolution to Update the Classified Salary Plan.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) approve various modifications to the classification plan, as follows, as detailed in the corresponding Class Specification attachments: (a) approve the Modifications to the Principal Power Analyst (Job Code 145) Class Specification; (b) approve the Modifications to the Accounting Technician I/II (Job Code 216/217) Class Specifications, (c) approve the Modifications to the Senior Public Safety Dispatcher (Job Code 725) Class Specification; (2) authorize the City Manager to execute the Side Letter Agreement between the City of Santa Clara and the Public Safety Non-Sworn Employees Association (Unit 10) that modifies the Senior Public Safety Dispatcher (Job Code 725) Class Specification; (3) authorize the City Manager to execute the Side Letter Agreement between the City of Santa Clara and the Santa Clara Firefighters, International Association of Firefighters (IAFF), Local 1171 (Unit 1) that modifies the Classified Salary Plan to add the Firefighter I Training Div (Job Code 487T) Class Specification;
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and (4) adopt Resolution No. 25-9442 updating the Classified Salary Plan.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.T 25-335
Action on a Resolution Acknowledging Receipt by City Council of a State-Mandated Compliance Report on Required Annual Fire Inspections of Certain Occupancies
Recommendation:
Adopt a Resolution acknowledging receipt of a report made by the Fire Chief of the Santa Clara Fire Department regarding the inspection of certain occupancies requiring annual inspections pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code (Attachment 3).
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to adopt Resolution No. 25-9443
acknowledging receipt of a report made by the Fire Chief of the Santa Clara Fire Department regarding the inspection of certain occupancies requiring annual inspections pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4. 25-447 Action on Stadium Authority Bills and Claims for the Month of March 2025 Recommendation: Approve the list of Stadium Authority Bills and Claims for March 2025.
A motion was made by Boardmember Chahal, seconded by
Boardmember Park, to approve the list of Stadium Authority Bills and Claims for March 2025.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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PUBLIC PRESENTATIONS
Akos Szoboszlay spoke regarding pedestrian prohibition on Expressways.
By consensus, the Council referred staff to follow up with Akos Szoboszlay regarding pedestrian prohibition.
Elaine Lee spoke regarding the Warburton Park renovation.
Thanh Do expressed concerns regarding the number of data centers in the City of Santa Clara.
CONSENT ITEMS PULLED FOR DISCUSSION
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3.G 25-273 Action on the Award of Contract for the Great America Parkway Streetlight Replacement Project, Contract No. 2875-9661, to Bear Electrical Solutions LLC and Related Budget Amendment
Recommendation:
1. Determine the proposed actions are exempt from CEQA pursuant to section 15302 section 15302 (Class2 - Replacement or
Reconstruction) of Title 14 of the California Code of Regulations;
2. Award the Public Works Contract for the Great America Parkway Streetlight Replacement Project, Contract No. 2875-9661, to the lowest responsive and responsible bidder, Bear Electrical Solutions LLC, in the amount of $5,356,147.20, and authorize the City Manager or designee to execute the contract and any and all documents in furtherance of the award, completion, and acceptance of the Project;
3. Authorize the City Manager to execute change orders up to approximately 25 percent of the original contract price, or $1,339,036.80, for a total not-to-exceed amount of $6,695,184; and
4. Approve the following FY 2024/25 budget amendments:
a) In the Electric Utility Fund, increase the transfer to the Street Lighting Capital Fund and decrease the Ending Fund Balance in the amount of $5.0 million (five affirmative Council votes required for the use of unused balances); and
b) In the Street Lighting Capital Fund, increase the transfer from the Electric Utility Fund and increase the Great America Street Light Replacement Project in the amount of $5.0 million (five affirmative Council votes required to appropriate
additional revenue).
Councilmember Hardy pulled this item for questions.
Council questions and discussion ensued.
City Manager Grogan and Acting Chief Electric Utility Officer Procos addressed Council questions.
Public Comments: None.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to (1) determine the proposed actions are exempt from CEQA pursuant to section 15302 section 15302 (Class2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; (2) award the Public Works Contract for the Great America Parkway Streetlight Replacement Project, Contract No. 2875-9661, to the lowest responsive and responsible bidder, Bear Electrical Solutions LLC, in the amount of $5,356,147.20, and authorize the City Manager or designee to execute the contract and any and all documents in furtherance of the award, completion, and
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acceptance of the Project; (3) authorize the City Manager to execute change orders up to approximately 25 percent of the original contract price, or $1,339,036.80, for a total not-to-exceed amount of $6,695,184; and (4) approve the following FY 2024/25 budget amendments: (a) in the Electric Utility Fund, increase the transfer to the Street Lighting Capital Fund and decrease the Ending Fund Balance in the amount of $5.0 million; and (b) in the Street Lighting Capital Fund, increase the transfer from the Electric Utility Fund and increase the Great America Street Light Replacement Project in the amount of $5.0 million.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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PUBLIC HEARING/GENERAL BUSINESS (COUNCIL/STADIUM)
5. 25-524 Public Hearing: Continuance Until June 24, 2025, of Action on a Tentative Parcel Map (PLN23-00379) at 1700 Richard Avenue and 1600 &1650 Memorex Drive to Create a Two-Lot Subdivision.
Recommendation:
Staff recommends that the City Council reconvene the public hearing on this item and then immediately continue the proposed project to the June 24, 2025, City Council meeting.
This item was continued to the June 24, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.
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6. 25-926 Action on Stadium Manager’s Request to Execute an Event Services Agreement with Fanatics Retail Group Concessions, LLC for Merchandise Concession Services for Non-NFL Events
Recommendation:
Staff presents three options for Board consideration and approval:
1. Option 1: Approve the Stadium Manager’s request to execute an Event Services Agreement with Fanatics Retail Group Concessions, LLC under the terms presented; or
2. Option 2: Direct the Stadium Manager to issue a Request for Proposal (RFP) for a vendor to operate full-service merchandise concessions for Non-NFL Events at Levi’s® Stadium, and in the interim, authorize the Stadium Manager’s to execute a one-year Event Services Agreement with Fanatics Retail Group Concessions, LLC under the terms presented, to allow for the initiation and completion of an RFP process; or
3. Option 3: Direct the Stadium Manager to issue a Request for Proposal (RFP) for a vendor to operate full-service merchandise concessions for Non-NFL Events at Levi’s® Stadium, and in the interim, continue with the current Non-NFL Event protocol in which Fanatics passes through all service-related expenses, including the concessionaire fee, to the event promoter.
Executive Director Grogan made some opening remarks and introduced Assistant City Manager Baker and Jihad Beauchman (Executive Vice President, San Francisco 49ers).
Board questions followed.
Executive Director Grogan, Assistant City Manager Baker, Stadium Authority Counsel Googins, and Jihad Beauchman (Executive Vice President, San Francisco 49ers) addressed Board questions.
Public Comments: None.
Board discussion and deliberation followed.
A motion was made by Boardmember Hardy, seconded by
Boardmember Jain, to approve the Stadium Manager’s request to execute an Event Services Agreement with Fanatics Retail Group Concessions, LLC.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, and Councilmember Jain
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Nay: Vice Mayor Cox, and Mayor Gillmor2 -
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7. 25-415 Public Hearing: Opportunity for Public Comment and Action on the Final Version of the 2025-2030 Consolidated Plan & FY 25/26 Annual Action Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds
Recommendation:
1. Note and File Public Comment on the 2025-2030 Final Consolidated Plan and FY 25/26 Annual Action Plan for U.S. Department of Housing and Urban Development Funds.
2. Approve the 2025-2030 Final Consolidated Plan and FY 25/26 Annual Action Plan, in the forms presented, and direct staff to summarize and include all public comments to be submitted to HUD within sixty (60) days after receiving allocation notice.
3. Delegate authority to the City Manager or designee to execute all agreements and amendments that exceed the City’s $250,000 threshold for federal and local funding that is allocated through the City Council’s adoption of the FY 25/26 Annual Action Plan in final forms approved by the City Attorney.
City Manager Grogan made some opening remarks and introduced Housing and Community Services Division Manager Marcus who provided a Powerpoint presentation on the 2025-2030 Final Consolidated Plan & FY 25-26 Annual Action Plan.
Council questions and comments followed.
City Manager Grogan and Housing and Community Services
Division Manager Marcus addressed Council questions.
Public Comments: Michele Schroeder
Pilar Furlong
Council discussion and deliberation followed.
A motion was made by Councilmember Chahal, seconded by
Councilmember Jain, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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Council discussion ensued.
A motion was made by Councilmember Chahal, seconded by
Councilmember Jain, to (1) note and file public comment on the 2025-2030 Final Consolidated Plan and FY 25/26 Annual Action Plan for U.S. Department of Housing and Urban Development Funds; (2) approve the 2025-2030 Final Consolidated Plan and FY 2025/26 Annual Action Plan, in the forms presented, and direct staff to summarize and include all public comments to be submitted to HUD within sixty (60) days after receiving allocation notice; and (3) delegate authority to the City Manager or designee to execute all agreements and amendments that exceed the City’s $250,000 threshold for federal and local funding that is allocated through the City Council’s adoption of the FY 2025/26 Annual Action Plan in final forms approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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8. 25-373 Note and File the Resolutions of the Salary Setting Commission Increasing the Salary for the positions of Mayor and City Council Member, and City Clerk by Approximately 10% for the period of July 1, 2025 to June 30, 2027, and Setting the Benefits for the Position of Police Chief to Align with the Unit 9A Memorandum of Agreement, and Increasing the Salary for the position of Police Chief by 2.5% to $353,686.56 annually; and Action to Adopt a Resolution Approving and Adopting the Updated
Unclassified/Elected Salary Plan for the positions of Mayor and City Council Member, City Clerk, and Police Chief for the Period of July 1, 2025 through June 30, 2027
Recommendation:
1. Note and file the Resolutions of the Salary Setting Commission establishing the salary for the positions of Mayor and Councilmember, City Clerk, and Police Chief; and
2. Adopt a Resolution to approve the revised Unclassified/Elected Salary Plan for the positions of Mayor and City Council Member, City Clerk, and Police Chief, which reflects the salary increase granted by the Salary Setting Commission, to satisfy the requirements of California Code of Regulations Section 570.5, effective July 1, 2025.
Council questions and discussion ensued.
Director of Human Resources Azevedo addressed Council questions.
Public Comments: Linda
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) note and file the Resolutions of the Salary Setting Commission establishing the salary for the positions of Mayor and Councilmember, City Clerk, and Police Chief; and (2) adopt Resolution No. 25-9444 approving the revised
Unclassified/Elected Salary Plan for the positions of Mayor and City Council Member, City Clerk, and Police Chief, which reflects the salary increase granted by the Salary Setting Commission, to satisfy the requirements of California Code of Regulations Section 570.5, effective July 1, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Abstained: Councilmember Park1 -
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REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER O30
REQUESTS
Councilmember Chahal noted that he attended the Northern California Power Agency Federal Policy Conference in Washington DC with Councilmember Jain.
Councilmember Jain noted that he attended a tour of the Sobrato Campus for Discovery and Innovation Building at Santa Clara University on May 9, 2025. He also noted that he attended the Triton Museum of Art 60th Anniversary Gala and the Northern California Power Agency Federal Policy Conference in Washington DC. He also spoke about Mildred McClintock's 100th birthday.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 10:21 PM in memory of Henry Serpa.
A motion was made by Council/Boardmember Park, seconded by Council/Boardmember Hardy, to adjourn the meeting.
Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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The next scheduled special meeting is on Tuesday, May 20, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 05/13/2025
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting_ described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting.
In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City's You Tube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at limes, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. ~ ~
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