5/27/2025
1 2
Item #7
City Council Meeting
RTC 25-516 Item 7: Action to
Appoint the Bond Compliance
Oversight Committee Members
(Chosen by Lottery), Approve
the Committee Bylaws, and
Determine the Role of the
Alternate Committee Members
May 27, 2025
Measure I Overview
Measure I: Addressing Critical Infrastructure Needs
Voter Approval: Approved by Santa Clara voters on November 5, 2024.
Authorization: Authorizes up to $400 million in general obligation infrastructure bonds .
Addressing Unfunded Needs: Aims to address over $600 million in unfunded infrastructure needs , including :
o Aging fire stations
o Storm drain systems
o Aquatic facilities
Clear Path Forward: Provides essential funding for repairs and improvements across Santa Clara, prioritizing projects within the approved Expenditure Plan.
Ensuring Transparency: Requires the establishment of a Bond Compliance Oversight Committee (COC) for accountability.
POST MEETING MATERIAL
1 ..,,
5/27/2025
3 4
0\\ cityof 1:~ ) Santa Clara
~ Th,,C, •,1i,,,,f'.'ll, ,,1 , h, ·.,,l,i, ·
Role and Responsibilities of the Bon
Compliance Oversight Committee (COC)
Core Functions of the COC :
o Project Alignment: Ensure project implementation aligns with all bond measure requirements, including the Expenditure Plan.
o Audit Review: Review and report on annual audits of bond expenditures. o Expenditure Plan Amendments: Review and provide recommendations to the City Council on proposed amendments to the Expenditure Plan.
o Public Information : Inform the public about the expenditure of bond proceeds.
What the COC Does NOT Do (Per Proposed Bylaws):
o Establish priorities or order of project implementation. o Approve project design.
o Select project consultants or contractors.
o Select Measure l auditors.
o Note: These functions remain with the City in accordance with procurement standards and City Council ultimate approval.
COC Committee Composition & Recru1
Update
Committee Composition (9 Members):
o 1 Large Business Representative (50+ employees)- 4-year term o 1 Small Business Representative - 2-year term
o 7 Santa Clara Residents, representing specific districts/at-large with initial terms:
• District 1 (2-year term)
• District 2 ( 4-year term)
• District 3 (2-year term)
• District 4 (4-year term)
• District 5 (2-year term)
• District 6 ( 4-year term)
• At-Large Member ( 4-year term)
Recruitment Timeline: Application Period: March 18, 2025 -April 29, 2025.
Recruitment Update:
o May 6, 2025: Sole eligible Large Business applicant withdrew . o Action : New recruitment for Large Business Representative is underway.
Item #7
2 5/27/2025
5 6
COC Member Selection Results {Random Draw)
Selection Process: Administered by City Clerk Bob O'Keefe on May 7, 2025, via random draw, as required by Measure I Ordinance.
Primary Members Selected: Alternate Members Selected:
0 Gaurav Dutta - District 1 0 Hee Sung Kang - Alternate District 1 0 Brian Tickler - District 2 0 Jayakumar Natarajan - Alternate District 2 0 Sandy Rodrigues - District 3 0 Murali Krishna Devarakonda - Alternate District 3 0 Ruby Pomerleau - District 4 0 Frank Mangini - Alternate District 4 0 Edem lbragimov - District 5 0 Kevan Michael Walke - Alternate District 5 0 Anurag Dixit - District 6 0 Alok Agarwal - Alternate District 6 0 Mathew Clopp - At-Large 0 Neeraj Tandon - Alternate At-Large 0 Nader Haddad (Modern Technologies and 0 Fen Zhang (CollTech North America) - Alternate Resources)- Small Business Small Business
0 Vacant - Large Business Representative 0 Vacant - Alternate Large Business Alternate Member Role & Proposed Bylaws
City Council Determination Requested for Alternate Members:
o Option 1: Active Alternate Member: Attend and participate in COC meetings in place of primary member when primary is absent.
o Option 2: Stand-By Alternate Member: Attend and participate only if/when the primary member resigns or vacates their position .
Proposed Bylaws:
o Meeting Frequency: Will meet as needed. Anticipated to meet no more than 4 times a year. o First Meeting Scheduled: June 4, 2025.
o Term: Up to two four-year terms.
o Duties of the COC: Inform the public; Review Proposed Phases and Expenditures; Annual Report; and Review and Recommendation for Amendments to the Expenditure Plan o City Council Authority: Retains authority approval of all project-related actions including contracts, expenditure of the bond funds, project prioritization, and approval of the sale of the bonds.
Item #7
5 3
5/27/2025
7 8
Updated Phase 1 Schedule
Meetings
COC Bond 101 Training
City Council Approval of Resolution Authorizing a Tax Levy COC Review of the Proposed Ptrase 1 Program for conformance with the Ex ndlture Plan _
City Council Approval of Phase 1 Program
Bond Issuance
Recommendation:
That the City Council:
Dates
June 4, 2025
June 10, 2025
August2025
August/September 2025
Q42025
1 . Appoint the Bond Compliance Oversight Committee Members and Alternate Members Selected by lottery on May 7, 2025, in accordance with Measure I requirements.
2. Determine the Role of the Alternate Member for the Bond Compliance Oversight Committee
3. Approve the Bylaws of the Bond Compliance Oversight Committee Members including the Role of the Alternate Member in substantially the form presented, with such modifications as the City Council may deem necessary and appropriate, in a final form approved by the City Attorney.
Item #7
4