City of Santa Clara
Meeting Minutes
Governance and Ethics Committee
10:00 AM City Hall – Council Chambers
1500 Warburton Avenue
Santa Clara, CA 95050
06/02/2025
The City of Santa Clara is conducting Governance and Ethics Committee meetings in-person and continues to have methods for the public to participate remotely or in-person.
• Via Zoom: https://santaclaraca.zoom.us/j/98559951444
• Webinar ID: 985 5995 1444
• By phone: +1 669 444 9171
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Send email to [email protected] by 10 a.m. one day before the date of the meeting. Emails will be forwarded to Committee members and will be uploaded as supplemental meeting material.
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Chair Raj Chahal, Member Suds Jain, and Member Kevin ParkPresent 3 -
CALL TO ORDER AND ROLL CALL
Chair Suds Jain called the meeting to order at 10:10 a.m.
Chair Raj Chahal, Member Suds Jain, and Member Kevin ParkPresent 3 -
CONSENT CALENDAR
1.A 25-645 Approval of the May 1, 2025 Governance and Ethics Committee Special Meeting Minutes
Recommendation: Approve the minutes of the May 1, 2025 Governance and Ethics Committee Special Meeting
A motion was made by Member Kevin Park and seconded by
Member Raj Chahal to approve the minutes of the May 1, 2025 Special meeting .
Aye: Chair Chahal, Member Jain, and Member Park3 -
06/02/2025Governance and Ethics Committee Meeting Minutes
PUBLIC PRESENTATIONS
Member of the public Wanda Buck commented on the status of the Committee work related to Ethics .
City Manager Jovan Grogan stated the Consultant Morin Jacob from Liebert Cassidy Whitmore is currently scheduled to return on September 8, 2025 to the Committee to provide an update on the review of the Ethics documents and an options on establishing an Ethics Commission.
GENERAL BUSINESS
2. 25-218 Review and Approval on Amendments to Council Policy 035 ("Naming of Facilities") to Proposed Council Policy 035 (“Naming of City Streets, Parks and Other Facilities”)
Recommendation: Approve amendments, if any, to Council Policy 035 ("Naming of Facilities") to Proposed Council Policy 035 (“Naming of City Streets, Parks and Other Facilities”) to be brought forth to the City Council for consideration and approval.
City Manager Jovan Grogan presented on Council Policy 035 which establishes the criteria and procedures for the naming of City of Santa Clara facilities. Staff presented proposed recommendations to further define criteria and provide consistent procedures for naming proposals for City streets, parks and other facilities for consideration.
The Committee reviewed the proposed policy and also had a robust discussion around tying donations of land to the City of naming rights and the need for the donation policy to be separate. City Manager Jovan Grogan stated as a follow up to this discussion, city staff will also review donation policies in place and return to this Committee at a future meeting.
Member Chahal motioned to approve the staff recommendation and remove the language referring to donations. Member Park amended the original motion to also include the change to the policy to make the process consistent for Historical and Landmarks Commission, for naming of streets and other facilities, to also be brought to Governance and Ethics Committee prior to moving forward to full Council. The motion was approved to bring forth the proposed recommendations to the full City Council for review and consideration.
Aye: Chair Chahal, Member Jain, and Member Park3 -
06/02/2025Governance and Ethics Committee Meeting Minutes
STAFF REPORT
None.
COMMITTEE MEMBER REPORTS / FUTURE REFERRALS FOR CONSIDERATION Chair Suds Jain stated he received his 200th public record request from member of the public J. Rowen.
Member Kevin Park added we need an AI Policy and guidelines for the City Council.
CIty Attorney Glen Googins stated the City is currently reviewing the Public Record Act processes.
CIty Manager Jovan Grogan added the City has an internal working group on a Citywide Policy on AI. As part of the Commitee workplan to update all the Council policies into a comprehensive CIty Council manual, staff can add the use of AI to the comprehensive Council policy manual.
Chair Suds Jain requested we schedule an additional special meeting for Governance and Ethics Committee to complete our workplan items.
Member of the Public Wanda Buck stated to the Committee she appreciated their work today on the agenda items.
ADJOURNMENT
Chair Jain adjourned the meeting at 12:05 p.m.
MEETING DISCLOSURES
06/02/2025Governance and Ethics Committee Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
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Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
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