Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMMonday, June 16, 2025
City of Santa Clara
Meeting Agenda
Call and Notice of Special Meeting of the
City Council
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at
https://santaclara.legistar.com/Calendar.aspx
All public records relating to an open
session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act,
that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
1. Use the eComment tab located on the City Council Agenda page (https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Meeting Agenda June 16, 2025
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara, to commence and convene on June 16, 2025, at 5:30 pm to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
5:30 PM SPECIAL COUNCIL MEETING
Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
INTERVIEWS
1. Action to Conduct Applicant Interviews and Appoint One Applicant
to the Historical and Landmarks Commission to Serve
One Full Term Ending June 30, 2029
25-686
1. Appoint one Applicant to the Historical and
Landmarks Commission to Serve One Full Term
Ending June 30, 2029; and
2. Establish an Eligibility List for Six Months should a Vacancy Occur
Recommendation:
2. Action to Conduct Applicant Interviews and Appoint One Applicant
to the Parks and Recreation Commission to Serve
One Full Term Ending June 30, 2029
25-726
1. Appoint one Applicant to the Parks and
Recreation Commission to Serve One Full Term
Ending June 30, 2029; and
2. Establish an Eligibility List for Six Months should a Vacancy Occur
Recommendation:
ADJOURNMENT
The next special meeting is on Tuesday, June 17, 2025 in the City Hall Council Chambers.
Call and Notice of Special Meeting
of the City Council
Meeting Agenda June 16, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Call and Notice of Special Meeting
of the City Council
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-686 Agenda Date: 6/16/2025
REPORT TO COUNCIL
SUBJECT
Action to Conduct Applicant Interviews and Appoint One Applicant to the Historical and Landmarks Commission to Serve One Full Term Ending June 30, 2029
BACKGROUND
At the March 11, 2025, City Council meeting, Council declared one vacancy on the Historical Commission for one full term ending June 30, 2029.
Advertising of the vacancy was done via the City’s website, and social media outlets. The City Clerk’s Office also emailed vacancy notification to all parties listed on the email vacancy interest list.
DISCUSSION
The City Clerk’s Office held a recruitment for six weeks and received four (4) applications by the March 25, 2025, 5:00 p.m. application deadline. There was one applicant who has withdrawn from the process leaving a total of three applicants.
A past practice has been that upon appointment to fill a vacancy, the City Council may choose to establish an eligibility list with an applicant(s) of their choice for six months should a vacancy arise.
The City Clerk’s Office proceeds with the recruitment/interview process with the following candidates:
1. Vamsi Gunda*
2. Janet Martin
3. Kaushal Varshney**
*Has also applied to Parks & Recreation Commission
**Has also applied Parks & Recreation Commission
Each candidate meets the requirement of being a resident of the City of Santa Clara and have submitted proof of residency.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
There is no additional cost to the City other than administrative staff time and expense.
City of Santa Clara Printed on 6/13/2025Page 1 of 2
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25-686 Agenda Date: 6/16/2025
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected]
or at the public information desk at any
City of Santa Clara public library.
RECOMMENDATION
1. Appoint one Applicant to the Historical and Landmarks Commission to Serve One Full Term Ending June 30, 2029; and
2. Establish an Eligibility List for Six Months should a Vacancy Occur Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Applications
2. Voting Guidelines
City of Santa Clara Printed on 6/13/2025Page 2 of 2
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Rev 2004 Page 1 of 2
CITY OF SANTA CLARA
VOTING GUIDELINES FOR THE APPOINTMENT
OF APPLICANTS TO BOARDS AND COMMISSIONS
1) Council is given a copy of the applications in their weekly packet to review and consider applicant qualifications.
2) Council interviews applicant. Interviews are held at a City Council Meeting for the Planning Commission and Civil Service Commission. Interviews are held in a less formal area of City Hall for all other Boards and Commissions.
A) Each applicant is given three (3) minutes for an opening statement. The applicant may respond to questions from the Council. The applicant has one (1) minute for a closing statement.
3) Council votes for applicants:
A) If there are four (4) or fewer applicants the Council will cast one vote each for their desired appointee.
B) If there are five (5) or more applicants, the Council will cast one vote each for their two desired appointees. Only one vote per applicant is allowed.
A Councilmember may choose to vote for only one applicant but will relinquish the other vote.
4) The votes are tallied:
A) If there are four (4) or fewer applicants the Clerk will announce the winner.
i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.
B) If there are five (5) or more applicants, the Clerk will announce the two applicants who received the highest number of votes. The Council then has an opportunity to deliberate regarding the remaining two applicants.
Rev 2004 Page 2 of 2
The Council will then cast one vote each for their desired appointee. The City Clerk will announce the winner.
i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.
5) A Council Member makes a motion to appoint the applicant that received the highest number of votes. The Council has the opportunity to vote unanimously to appoint the applicant using the Council Chambers electronic voting equipment.
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-726 Agenda Date: 6/16/2025
REPORT TO COUNCIL
SUBJECT
Action to Conduct Applicant Interviews and Appoint One Applicant to the Parks and Recreation Commission to Serve One Full Term Ending June 30, 2029
BACKGROUND
At the March 11, 2025, City Council meeting, Council declared one vacancy on the Parks and Recreation Commission for one full term ending June 30, 2029.
Advertising of the vacancy was done via the City’s website, and social media outlets. The City Clerk’s Office also emailed vacancy notification to all parties listed on the email vacancy interest list.
DISCUSSION
The City Clerk’s Office held a recruitment for six weeks and received eleven (11) applications by the March 25, 2025, 5:00 p.m. application deadline. There was one (1) applicant who has withdrawn from the process. There were two (2) that did not satisfy the requirement of being a qualified elector of the City of Santa Clara pursuant to City Charter Section 1008, leaving a total of eight (8) applicants.
A past practice has been that upon appointment to fill a vacancy, the City Council may choose to establish an eligibility list with an applicant(s) of their choice for six months should a vacancy arise.
The City Clerk’s Office proceeds with the recruitment/interview process with the following candidates:
1. Anarug Dixit
2. Vamsi Gunda*
3. Monique Hovery-Coate
4. David M. Kertes**
5. Daniel L. Little
6. Edward A. Souza
7. Aseem Vaid
8. Kaushal Varshney***
*Has also applied to Historical and Landmarks Commission **David Kertes currently serves on the Salary Setting Commission for a term ending 12/28 ***Has also applied Historical and Landmarks Commission Each applicant met the requirement of being a qualified elector of the City verified by the Santa Clara County Registrar of Voters Office, and a resident of the City of Santa Clara and have each submitted proof of residency.
Attached are the voting guidelines (Attachment 2) for the appointment of Boards and Commissions City of Santa Clara Printed on 6/13/2025Page 1 of 2
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25-726 Agenda Date: 6/16/2025
members, which outline the process for conducting interviews. The City Attorney’s Office has provided a Conflict Review for each applicant (To be distributed as Supplemental Material).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
There is no additional cost to the City other than administrative staff time and expense.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected]
or at the public information desk at any
City of Santa Clara public library.
RECOMMENDATION
1. Appoint one Applicant to the Parks and Recreation Commission to Serve One Full Term Ending June 30, 2029; and
2. Establish an Eligibility List for Six Months should a Vacancy Occur Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. Applications
2. Voting Guidelines
City of Santa Clara Printed on 6/13/2025Page 2 of 2
powered by Legistar™
Rev 2004 Page 1 of 2
CITY OF SANTA CLARA
VOTING GUIDELINES FOR THE APPOINTMENT
OF APPLICANTS TO BOARDS AND COMMISSIONS
1) Council is given a copy of the applications in their weekly packet to review and consider applicant qualifications.
2) Council interviews applicant. Interviews are held at a City Council Meeting for the Planning Commission and Civil Service Commission. Interviews are held in a less formal area of City Hall for all other Boards and Commissions.
A) Each applicant is given three (3) minutes for an opening statement. The applicant may respond to questions from the Council. The applicant has one (1) minute for a closing statement.
3) Council votes for applicants:
A) If there are four (4) or fewer applicants the Council will cast one vote each for their desired appointee.
B) If there are five (5) or more applicants, the Council will cast one vote each for their two desired appointees. Only one vote per applicant is allowed.
A Councilmember may choose to vote for only one applicant but will relinquish the other vote.
4) The votes are tallied:
A) If there are four (4) or fewer applicants the Clerk will announce the winner.
i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.
B) If there are five (5) or more applicants, the Clerk will announce the two applicants who received the highest number of votes. The Council then has an opportunity to deliberate regarding the remaining two applicants.
Rev 2004 Page 2 of 2
The Council will then cast one vote each for their desired appointee. The City Clerk will announce the winner.
i. If there is a tie, there will be 3 re-votes for the Council to reconsider the applicants. The Council has the opportunity to deliberate between each round of re-voting.
ii. If there is still a tie and there is not a full Council present, the Council will defer the decision until a full Council is present, and re-interview the top two applicants.
iii. If there is a full Council present, the Members will draw straws, with the person drawing the long straw abstaining from voting at the next round. The Council has the opportunity to deliberate. iv. The Council votes, with the applicant receiving the highest number of votes being the winner. The City Clerk will announce the winner.
5) A Council Member makes a motion to appoint the applicant that received the highest number of votes. The Council has the opportunity to vote unanimously to appoint the applicant using the Council Chambers electronic voting equipment.