6:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
06/24/2025
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
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Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet
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06/24/2025Meeting Minutes
6:00 PM CLOSED SESSION
25-777
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 6:01 PM.
Confirmation of Quorum
1.A 25-589
Assistant City Clerk Pimentel confirmed a quorum.
Conference with Real Property Negotiators (CC) - Easements for the 115kV Project
Pursuant to Gov. Code § 54956.8
Property: Please See Below Listed APNs and Addresses
City/Authority Negotiator: Jovan D. Grogan, City Manager/Executive Director (or designee), Allie Jackman, and Glen R. Googins, City Attorney (or designee)
Negotiating Parties: City and Property Owners Listed Below Under Negotiation: Purchase of Real Property interests (provisions, price and terms of payment)
APN Address
Owner
104-15-131 3550 Bassett St HGIT Bassett Campus LP
104-15-132 3540 Bassett St HGIT Bassett Campus LP
104-15-133 3530 Bassett St HGIT Bassett Campus LP
104-15-134 3520 Bassett St HGIT Bassett Campus LP
104-15-128 3508 Bassett St HGIT Bassett Campus LP
Closed Session - 6:00 PM | Regular Meeting - 7:00 PM
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1.B 25-724 Conference with Real Property Negotiators (CC) - Easement for the Kifer Receiving Station Rebuild and Replacement Project
Pursuant to Gov. Code § 54956.8
Property: APN 224-08-144, 3045 Raymond Street, Santa Clara, CA 95054
City/Authority Negotiator: Jovan D. Grogan, City Manager/Executive Director (or designee), Allie Jackman, and Glen R. Googins, City Attorney (or designee)
Negotiating Parties: City and Williams Communications, Inc. (or designee) Under Negotiation: Purchase of Real Property interests (provisions, price and terms of payment)
Public Comment
None.
Convene to Closed Session (Council Conference Room)
Mayor Gillmor adjourned into Closed Session at 6:03 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the meeting to order at 7:03 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from this evening's Closed Session and the June 17, 2025 Special City Council and Santa Clara Stadium Authority Board meeting.
Mayor/Chair Gillmor noted that Special Order of Business will go before Continuances/Execeptions/Reconsiderations.
Mayor/Chair Gillmor requested a moment of silence in remembrance of retired Reserve Officer John "Jack" Mastilock.
Council comments followed.
SPECIAL ORDER OF BUSINESS
3.A 25-471 Proclamation of June 2025 as Portuguese National Heritage Month Mayor Gillmor, on behalf of the Council, proclaimed June 2025 as Portuguese National Heritage Month.
Maria Ricardo (Sociedade do Espirito Santo Portuguese Hall) accepted the proclamation and provided some remarks.
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3.B 25-600 Recognition of the Santa Clara Women’s League Donation of $20,000 to Support the Senior Center Health & Wellness Case Management Program and the “Be Strong, Live Long 2025” Health & Wellness Fair and Related Budget Amendment
Recommendation:
1. Accept the donation from the Santa Clara Women’s League;
2. Authorize the transmittal of a letter of appreciation signed by the Mayor and City Manager; and
3. Approve the FY 2025/26 budget amendment in the Public Donations Fund to recognize the Santa Clara Women’s League donation in the amount of $20,000 and appropriate it to the Case Management Grant program (five affirmative Council votes required to appropriate additional revenue).
Mayor Gillmor, on behalf of Council, recognized the Santa Clara Women's League Donation of $20,000 to support the Senior Center Health and Wellness Case Management Program and the Be Strong Live Long 2025 Health and Wellness Fair
Emily Adorable (President, Santa Clara Women's League) accepted the recognition and provided some remarks.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) accept the donation from the Santa Clara Women’s League; (2) authorize the transmittal of a letter of appreciation signed by the Mayor and City Manager; and (3) approve the Fiscal Year 2025/26 budget amendment in the Public Donations Fund to recognize the Santa Clara Women’s League donation in the amount of $20,000 and appropriate it to the Case Management Grant program.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
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2.A 25-683 Take no Action on a Tentative Parcel Map (PLN23-00379) at 1700 Richard Avenue and 1600 &1650 Memorex Drive to Create a Two-Lot Subdivision
Recommendation:
Staff recommends that the City Council Take No Action on the proposed
2.B 25-722
Tentative Parcel Map (PLN23-00379) for 1700 Richard Avenue and 1600 &1650 Memorex Drive
Director of Community Development Hamid made some opening remarks.
Public Comment: None.
Resolution Authorizing an Ad Valorem Tax Levy Based on a Debt Service Estimate to be Provided to Santa Clara County Respecting Unsold General Obligation Bonds for Fiscal Year 2025/26 (Continued from June 10, 2025)
Recommendation: Adopt the Resolution Authorizing an Ad Valorem Tax Levy Based on a Debt Service Estimate to be Provided to Santa Clara County Respecting Unsold General Obligation Bonds for Fiscal Year 2025/26.
City Manager Grogan made some opening remarks and introduced Director of Finance Lee who provided a Powerpoint presentation on an Ad Valorem Tax Levy.
Council questions followed.
Director of Finance Lee and Jaime Trejo (Consultant, PFM) addressed Council questions.
Public Comment: Linda
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to adopt Resolution No. 25-9455 authorizing an Ad Valorem Tax Levy based on a debt service estimate to be provided to County of Santa Clara respecting unsold general obligation bonds for Fiscal Year 2025/26.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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CONSENT CALENDAR
A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Gonzalez, to adopt the Consent Calendar.
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Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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4.A 25-12 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Cultural Commission - May 5, 2025
Parks & Recreation Commission - May 12, 2025
Audit Committee - March 17, 2025
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to note and file the minutes of: Cultural Commission - May 5, 2025; Parks & Recreation Commission - May 12, 2025; and Audit Committee - March 17, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.B 25-689 Action on Monthly Financial Status and Investment Reports for April 2025 and Approve the Related Budget Amendments
Recommendation: 1. Note and file the Monthly Financial Status Report and Monthly Investment Report for April 2025 as presented; and
2. Approve the FY 2024/25 Budget Amendments in the following funds (as detailed in the Fiscal Impact Section of the staff report and Attachment 3 to the staff report):
a. General Fund: increases to revenue including sales tax, property tax, other agencies revenue, rent revenue, Stadium Authority excess revenue, performance rent, and charges for services, increases to various departmental budgets including the City Clerk’s Office, Finance Department, Fire Department, and Non-Departmental, an increase to the Parks and Recreation Capital Fund, and increases to the Land Sale Reserve, Accrued Liability Reserve, and Ending Fund Balance, with a net impact of $20,746,435;
b. Building Special Programs and Training Fund: increase of license/permit revenue and increase to the Community
Development Department’s Building Division training budget, with a net impact of $7,000;
c. Cemetery Fund: increases the transfers from the Endowment and Perpetual Care Funds and increase to ending fund balance, with a net impact of $81,500;
d. Electric Operating Grant Trust Fund: increases the transfer to the Vehicle Replacement Fund and decreases ending fund
balance-greenhouse gas program, with a net impact of $0; e. Electric Utility Capital Fund: adjustments to multiple capital projects and an increase to the ending fund balance, with a net impact of $0;
f. Electric Utility Debt Service Fund: increases to bond proceeds and administrative costs, with a net impact of $585,113; g. Electric Utility Fund: increase in charges for services offset with increases to the Operations and Maintenance Reserve and Rate Stabilization Reserve, with a net impact of $25,000,000; h. Endowment Fund: transfer of interest earnings to the Cemetery Fund, with a net impact of $80,000;
i. Fire Development Services Fund: recognition of other fees for services and appropriate the funds to the Fire Department, with a net impact of $250,000;
j. Fire Operating Grant Trust Fund: recognition and appropriation of grant revenue and reimbursements for the Fire Department, with a net impact of $438,178;
k. Parks and Recreation Capital Fund: recognition of a transfer from the General Fund to establish the Youth Soccer Parks Capital Improvement project; recognition of Mitigation Fee and Quimby
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Act
revenue and increases to the Park Impact Fees Monitoring and Parkland Acquisition projects and ending fund balances for unallocated Mitigation Fee Act Fees and Quimby Act Fees, with a net impact of $4,456,644;
l. Parks and Recreation Operating Grant Trust Fund: recognition and appropriation of a grant from the County of Santa Clara for the July 4th Fireworks, with a net impact of $5,000;
m. Perpetual Care Fund: transfer of interest earnings to the Cemetery Fund, with a net impact of $1,500;
n. Public Donations Fund: recognition and appropriation of donation revenue to support program for Seniors, with a net impact of $6,100;
o. Public Facilities Financing Corporation Fund: increase in interest earnings and interest expense, with a net impact of $1,500; p. Sewer Utility Fund: increase to the estimate for interest earnings and increase for right of way expense appropriation, with a net impact of $100,000;
q. Streets and Highways Capital Fund: recognition and appropriation of revenue for the Bridge Maintenance Program project, with a net impact of $262,360;
r. Vehicle Replacement Fund: transfer from the Electric Utility Fund for capital outlay, with a net impact of $120,232;
s. Water Recycling Fund: increase to charges for services, increase to resource and production partially offset by a decrease in the Operations and Maintenance Reserve, with a net impact of $360,000; and
t. Water Utility Capital Fund: increases to various capital projects offset by ending fund balance, with a net impact of $0.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to (1) note and file the Monthly Financial Status Report and Monthly Investment Report for April 2025 as presented; and (2) approve the Fiscal Year 2024/25 Budget Amendments in the following funds: (a) General Fund: increases to revenue including sales tax, property tax, other agencies revenue, rent revenue, Stadium Authority excess revenue, performance rent, and charges for services, increases to various departmental budgets including the City Clerk’s Office, Finance Department, Fire Department, and Non-Departmental, an increase to the Parks and Recreation Capital Fund, and increases to the Land Sale Reserve, Accrued Liability Reserve, and Ending Fund Balance, with a net impact of $20,746,435; (b) Building Special Programs and Training Fund: increase of license/permit revenue and increase to the Community Development Department’s Building Division training budget, with a net impact of $7,000; (c) Cemetery Fund: increases
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the transfers from the Endowment and Perpetual Care Funds and increase to ending fund balance, with a net impact of $81,500; (d) Electric Operating Grant Trust Fund: increases the transfer to the Vehicle Replacement Fund and decreases ending fund
balance-greenhouse gas program, with a net impact of $0; (e) Electric Utility Capital Fund: adjustments to multiple capital projects and an increase to the ending fund balance, with a net impact of $0; (f) Electric Utility Debt Service Fund: increases to bond proceeds and administrative costs, with a net impact of $585,113; (g) Electric Utility Fund: increase in charges for services offset with increases to the Operations and Maintenance Reserve and Rate Stabilization Reserve, with a net impact of $25,000,000; (h) Endowment Fund:
transfer of interest earnings to the Cemetery Fund, with a net impact of $80,000; (i) Fire Development Services Fund: recognition of other fees for services and appropriate the funds to the Fire Department, with a net impact of $250,000; (j) Fire Operating Grant Trust Fund:
recognition and appropriation of grant revenue and
reimbursements for the Fire Department, with a net impact of $438,178; (k) Parks and Recreation Capital Fund: recognition of a transfer from the General Fund to establish the Youth Soccer Parks Capital Improvement project; recognition of Mitigation Fee and Quimby Act revenue and increases to the Park Impact Fees Monitoring and Parkland Acquisition projects and ending fund balances for unallocated Mitigation Fee Act Fees and Quimby Act Fees, with a net impact of $4,456,644; (l) Parks and Recreation Operating Grant Trust Fund: recognition and appropriation of a grant from the County of Santa Clara for the July 4th Fireworks, with a net impact of $5,000; (m) Perpetual Care Fund: transfer of interest earnings to the Cemetery Fund, with a net impact of $1,500; (n) Public Donations Fund: recognition and appropriation of donation revenue to support program for Seniors, with a net impact of $6,100; (o) Public Facilities Financing Corporation Fund: increase in interest earnings and interest expense, with a net impact of $1,500; (p) Sewer Utility Fund: increase to the estimate for interest earnings and increase for right of way expense appropriation, with a net impact of $100,000; (q) Streets and Highways Capital Fund:
recognition and appropriation of revenue for the Bridge Maintenance Program project, with a net impact of $262,360; (r) Vehicle Replacement Fund: transfer from the Electric Utility Fund for capital outlay, with a net impact of $120,232; (s) Water Recycling Fund: increase to charges for services, increase to resource and production partially offset by a decrease in the Operations and Maintenance Reserve, with a net impact of $360,000; and (t) Water
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Utility Capital Fund: increases to various capital projects offset by ending fund balance, with a net impact of $0.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.C 25-369
Action on Award of Purchase Order(s) to Bound Tree Medical, Inc. for Emergency Medical Services Supplies
Recommendation:
Authorize the City Manager or designee to execute a purchase order with Bound Tree Medical, Inc., through the Brevard County contract, for a total maximum amount not to exceed $398,595 through December 14, 2030, for the purchase of emergency services medical supplies, subject to appropriation of funds and review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to authorize the City Manager or designee to execute a purchase order with Bound Tree Medical, Inc., through the Brevard County contract, for a total maximum amount not to exceed $398,595 through December 14, 2030, for the purchase of emergency services medical supplies, subject to appropriation of funds and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.D 25-503 Action on Award of Purchase Orders to Stryker Corporation for Emergency Medical Services Equipment and Related Services for the Fire Department
Recommendation:
Authorize the City Manager or designee to issue Purchase Orders to Stryker Corporation, under the Eagle County Health Service District contract, through November 8, 2029, for a total maximum amount not-to-exceed $920,144 for the purchase of emergency medical services equipment and supplies, subject to appropriation of funds and review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to Authorize the City Manager or designee to issue Purchase Orders to Stryker Corporation, under the Eagle County Health Service District contract, through November 8, 2029, for a total maximum amount not-to-exceed $920,144 for the purchase of emergency medical services equipment and supplies, subject to appropriation of funds and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.E 25-652 Action on an Amendment to an Existing Agreement with Smart Energy Systems, Inc. and a New Agreement with Smart Energy Systems, Inc. for a Utility Billing Customer Self Service Portal
Recommendation:
1. Authorize the City Manager or designee to negotiate and execute Amendment No.5 to the agreement with Smart Energy Systems, LLC dba Smart Energy Water to retroactively extend the term from March 31, 2025 through January 31, 2026, with no change to the maximum compensation amount of $1,653,343, subject to the appropriation of funds and review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to negotiate and execute a new agreement with Smart Energy Systems, LLC dba Smart Energy Water for a ten-year term beginning on or around February 1, 2026 and ending on or around February 1, 2036, with a total maximum compensation not-to-exceed $5,052,215, and to execute future amendments to (a) add, modify, or delete services, including software subscription or support services, (b) adjust rates, including subscription fees, as necessary to reflect market conditions or service changes, and (c) make de minimis changes, all subject to the total maximum compensation, appropriation of funds, and review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager or designee to negotiate and execute Amendment No. 5 to the agreement with Smart Energy Systems, LLC dba Smart Energy Water to retroactively extend the term from March 31, 2025 through January 31, 2026, with no change to the maximum compensation amount of $1,653,343, subject to the appropriation of funds and review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to negotiate and execute a new agreement with Smart Energy Systems, LLC dba Smart Energy Water for a ten-year term beginning on or around February 1, 2026 and ending on or around February 1, 2036, with a total maximum compensation not-to-exceed $5,052,215, and to execute future amendments to (a) add, modify, or delete services, including software subscription or support services, (b) adjust rates, including subscription fees, as necessary to reflect market conditions or service changes, and (c) make de minimis changes, all subject to the total maximum compensation, appropriation of funds, and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.F 25-621 Action to Authorize the City Manager to Negotiate and Execute Amendments to the Agreements for Services with Geocon Consultants, Inc. and Ninyo and Moore Geotechnical & Environmental Sciences Consultants to Provide On-Call Material Testing and Special Inspection Services for Silicon Valley Power
Recommendation:
Authorize the City Manager or designee to negotiate and execute amendments to the agreements with Ninyo and Moore Geotechnical & Environmental Sciences Consultants and Geocon Consultants, Inc. to provide on-call material testing and special inspection services for Silicon Valley Power for a five-year term ending on March 31, 2028, to (a) increase the aggregate maximum compensation to $2 million, (b) add or delete services consistent with the scope of services, (c) adjust future rates based on market conditions, (d) make de minimis changes, and (e) extend the term through March 31, 2033, to be funded by the Silicon Valley Power Capital or Operating Fund as applicable, subject to the appropriation of funds, and the review and approval as to form by the City Attorney .
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to authorize the City Manager or designee to negotiate and execute amendments to the agreements with Ninyo and Moore Geotechnical & Environmental Sciences Consultants and Geocon Consultants, Inc. to provide on-call material testing and special inspection services for Silicon Valley Power for a five-year term ending on March 31, 2028, to (a) increase the aggregate maximum compensation to $2 million, (b) add or delete services consistent with the scope of services, (c) adjust future rates based on market conditions, (d) make de minimis changes, and (e) extend the term through March 31, 2033, to be funded by the Silicon Valley Power Capital or Operating Fund as applicable, subject to the appropriation of funds, and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.G 25-252 Action on an Amendment to the Amended and Restated Water Supply Agreement between the City and County of San Francisco and its Wholesale Customers in Alameda County, San Mateo County and Santa Clara County, and Updated Tier 2 Drought Response Implementation Plan Recommendation:
1. Adopt the Resolution Approving an Amendment to the Restated Water Supply Agreement (WSA) between the City and County of San Francisco and Wholesale Customers in Alameda County, San Mateo County and Santa Clara County for Minimum Purchase Requirements and the Tier 1 Water Shortage Allocation Plan on the terms presented, in a final form approved by the City Attorney.
2. Adopt the Resolution Approving the Amendment for Tier 2 Drought Response Implementation Plan (Tier 2 Plan) on the terms presented, in a final form approved by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to (1) adopt Resolution No. 25-9456 approving an amendment to the Restated Water Supply Agreement (WSA) between the City and County of San Francisco and
Wholesale Customers in Alameda County, San Mateo County and Santa Clara County for Minimum Purchase Requirements and the Tier 1 Water Shortage Allocation Plan on the terms presented, in a final form approved by the City Attorney; and (2) adopt Resolution No. 25-9457 approving the Amendment for Tier 2 Drought
Response Implementation Plan (Tier 2 Plan) on the terms presented, in a final form approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.H 25-572 Action on an Option Agreement for an Amendment to Ground Lease and Property Use Agreement Between the City of San José, the City of Santa Clara and Santa Clara Valley Water District to Allow for the Development of a Direct Potable Reuse Demonstration Facility
Recommendation:
Authorize the City Manager or their designee to negotiate and execute the Option Agreement for First Amendment to Ground Lease and Property Use Agreement to allow for the implementation by Santa Clara Valley Water District of a proposed direct potable reuse demonstration facility on the terms presented in a final form approved by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to authorize the City Manager or designee to negotiate and execute the Option Agreement for First Amendment to Ground Lease and Property Use Agreement to allow for the implementation by Santa Clara Valley Water District of a proposed direct potable reuse demonstration facility on the terms presented in a final form approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.I 25-64
Action on a Resolution Establishing 15 Mile Per Hour Speed Limits in School Zones When Children Are Present
Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations.
2. Adopt a Resolution Establishing 15 Mile Per Hour Speed Limits in School Zones When Children Are Present.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; and (2) adopt Resolution No. 25-9458 establishing 15 mile per hour speed limits in school zones when children are present.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.J 25-614 Action to Authorize the Use of City Electric Forces for Public Works at 4200 Great America Parkway
Recommendation: 1.
Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 4200 Great America Parkway with an estimated cost of $46,963 are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works located at 4200 Great America Parkway with an estimated cost of $46,963 are better performed by the City with its own employees and authorize the performance of these public works consistent with this authorization.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.K 25-535
Action on a Resolution Adopting the Revised Police Department Records Retention Schedule and Partially Rescinding Resolution 12-7965 Recommendation:
Adopt the Resolution Adopting the Revised Police Department Records Retention Schedule and Rescinding those portions of Resolution 12-7965 (adopted August 28, 2012) applicable to the Police Department Record Retention Schedule.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to adopt Resolution No. 25-9459 adopting the Revised Police Department Records Retention Schedule and rescinding those portions of Resolution No. 12-7965 applicable to the Police Department Record Retention Schedule.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
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5.A 25-707 Action on Stadium Manager’s Request to Execute an Amendment No. 1 to the Agreement with Integrated Communication Systems to Increase the Not to Exceed Amount by $56,000, for a Total of $408,000 Over a Three-Year Term, for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium
Recommendation:
Approve the Stadium Manager’s request to execute an Amendment No. 1 to the Agreement with Integrated Communication Systems (ICS) to increase the not to exceed amount to $133,000 for the second contract year and $160,000 for the third contract year, for a total not to exceed amount of $408,000 over the three-year period, with the option to extend the agreement for two additional one-year periods, subject to budget appropriations.
A motion was made by Boardmember Chahal, seconded by
Boardmember Gonzalez, to approve the Stadium Manager’s request to execute an Amendment No. 1 to the Agreement with Integrated Communication Systems (ICS) to increase the not to exceed amount to $133,000 for the second contract year and $160,000 for the third contract year, for a total not to exceed amount of $408,000 over the three-year period, with the option to extend the agreement for two additional one-year periods, subject to budget
appropriations.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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5.B 25-649 Action on Stadium Manager’s Request to Approve an Amendment No. 4 to the Agreement with Bear Electrical Solutions, LLC to Extend the Term through May 4, 2026 and Increase the Not to Exceed Amount by $250,000, for a Total of $2,020,000 Over a Five-Year Term, for On-Call Electrical Maintenance and Repair Services at Levi’s Stadium
Recommendation:
Approve the Stadium Manager’s request to execute an Amendment No. 4 to the Agreement with Bear Electrical Services, LLC to extend the term through May 4, 2026, in an amount not to exceed $250,000 for the fifth contract year and a total not to exceed amount of $2,020,000 over the five-year term, subject to budget appropriations.
A motion was made by Boardmember Chahal, seconded by
Boardmember Gonzalez, to approve the Stadium Manager’s request to execute an Amendment No. 4 to the Agreement with Bear Electrical Services, LLC to extend the term through May 4, 2026, in an amount not to exceed $250,000 for the fifth contract year and a total not to exceed amount of $2,020,000 over the five-year term, subject to budget appropriations.
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Aye: Boardmember Gonzalez, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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PUBLIC PRESENTATIONS
None.
CONSENT ITEMS PULLED FOR DISCUSSION
None.
PUBLIC HEARING/GENERAL BUSINESS
6. 25-737 Study Session on the Draft Revisions to the El Camino Real Specific Plan Recommendation: Staff is requesting general feedback on moving forward with processing the original Specific Plan and its EIR or the revised Specific Plan and its EIR or both and the revised Objective Design Standards and the Standards for the new Corridor Residential - Low land Use designation for the draft El Camino Real Specific Plan and to note and file the report on the Study Session for the Draft Revisions to the El Camino Real Specific Plan.
City Manager Grogan made some opening remarks and introduced Director of Community Development Hamid who
provided a Powerpoint presentation on the draft revisions to the El Camino Real Specific Plan. Director of Community Development Hamid introduced Alessandra Lundin (Associate, Raimi &
Associates) who continued the presentation.
Council questions followed.
Public Comment: Jeff Houston
Betsy Megas
Linda
Edward Strine
Alessandra Lundin (Associate, Raimi & Associates), Planning Manager Xavier, Director of Community Development Hamid and Assistant Director of Public Works Liw addressed Council questions.
Council discussion followed.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to note and file the report on the Study Session for the Draft Revisions to the El Camino Real Specific Plan.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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8. 25-385 Action on an Award of Contract for the Kifer and Scott Receiving Station Rebuild and Replacement Project No. 2453 and 2456 to DMZ Builders and Related Budget Amendment
Recommendation:
1. Award the Public Works Contract for the Kifer Receiving Station and Scott Receiving Station Rebuild and Replacement Projects, No. 2453 and 2456, to the lowest responsive and responsible bidder, DMZ Builders in the amount of $117,688,674 (Contract Price) and authorize the City Manager or designee to execute the Contract (Contract), subject to the review and approval as to form by the City Attorney;
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the Contract including executing any and all documents in furtherance of the award, completion, and acceptance of these projects and approval of any necessary change orders not to exceed 15 percent of the Contract Price, or $17,653,301, for a total not to exceed aggregate Contract amount of $135,341,975; and
3. Approve the FY 2025/26 budget amendment in the Electric Utility Capital Fund to increase Other Revenue to recognize additional Load Development Fee revenue in the amount of $15 million, increase the Kifer Receiving Station Rebuild and Replacement Project in the amount of $6 million, and increase the Scott Receiving Station Rebuild and Replacement Project in the amount of $9 million (five affirmative Council votes are required to appropriate additional revenue).
Mayor Gillmor noted that Agenda Item 7 will go after Agenda Item 10.
Councilmember Chahal recused himself from this item due to a conflict of interest as he owns property near the subject property.
City Manager Grogan made some opening remarks and introduced Acting Chief Electric Utility Officer Procos and Electric Division Manager Jackman who gave provided a Powerpoint presentation on the award of contract for the Kifer and Scott Receiving Station Rebuild and Replacement Project to DMZ Builders.
Council questions followed.
Acting Chief Electric Utility Officer Procos and Electric Division Manager Jackman addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) award the Public Works contract for the Kifer Receiving Station and Scott Receiving Station Rebuild and Replacement Projects, No. 2453 and 2456, to the lowest responsive
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and responsible bidder, DMZ Builders in the amount of $117,688,674 (Contract Price) and authorize the City Manager or designee to execute the Contract, subject to the review and approval as to form by the City Attorney; (2) authorize the City Manager or designee to take any actions necessary to implement and administer the Contract including executing any and all documents in furtherance of the award, completion, and acceptance of these projects and approval of any necessary change orders not to exceed 15 percent of the Contract Price, or $17,653,301, for a total not to exceed aggregate Contract amount of $135,341,975; and (3) approve the Fiscal Year 2025/26 budget amendment in the Electric Utility Capital Fund to increase Other Revenue to recognize additional Load Development Fee revenue in the amount of $15 million, increase the Kifer Receiving Station Rebuild and Replacement Project in the amount of $6 million, and increase the Scott Receiving Station Rebuild and Replacement Project in the amount of $9 million.
Aye: Councilmember Gonzalez, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Recused: Councilmember Chahal1 -
9. 25-525 Public Hearing: Action on a Resolution of Necessity to Acquire Certain Real Property Interests on 3800 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project
Recommendation:
Adopt a Resolution of Necessity Making the Required Findings to Acquire Certain Real Property Interests on 3800 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project (Five affirmative votes required [California Code of Civil Procedure section 1245.245]).
Mayor Gillmor opened the Public Hearing.
City Attorney Googins made a few opening remarks and introduced Electric Division Manager Jackman who provided a Powerpoint presentation on a resolution of necessity.
Public Comment: None
Council questions followed.
City Attorney Googins addressed Council questions.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to close the Public Hearing
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to adopt Resolution No. 25-9460 Making the Required Findings to Acquire Certain Real Property Interests on 3800 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
10. 25-527 Public Hearing: Action on a Resolution of Necessity to Acquire Certain Real Property Interests on 891 Laurelwood Road, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project
Recommendation:
Adopt a Resolution of Necessity to Making the Required Findings to Acquire Certain Real Property Interests on 891 Laurelwood Road, Santa Clara, California, from the Owner of Record (Five affirmative votes required [California Code of Civil Procedure section 1245.245]).
Mayor Gillmor opened the Public Hearing.
City Attorney Googins made some opening remarks and introduced Electric Division Manager Jackman who provided a Powerpoint presentation on a resolution of necessity.
Council questions followed.
Electric Division Manager Jackman addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to adopt Resolution No. 25-9461 Making the Required Findings to Acquire Certain Real Property Interests on 891 Laurelwood Road, Santa Clara, California, from the Owner of Record (Five affirmative votes required.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
7. 25-156 Action on Approval of Location and Design of the Rainbow Crosswalk Project
Recommendation:
Alternatives 1, 2, and 4
1. Determine that the proposed action is exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;
2. Approve the location of the Rainbow Crosswalk project at the crosswalk at Monroe Street and Franklin Street; and
4. Approve the design of the Rainbow Crosswalk as a ladder-style crosswalk with individual stripes of rainbow colors that run perpendicular to a pedestrian’s path of travel.
Mayor Gillmor recused herself from this item due to a conflict of interest as her office is within the subject area.
City Manager Grogan made some opening remarks and introduced Transportation Manager Chan who provided a Powerpoint
presentation on the Rainbow Crosswalk Project.
Council questions followed.
Transportation Manager Chan addressed Council questions.
Public Comment: Linda
A motion was made by Councilmember Jain, seconded by
Councilmember Gonzalez, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) approve the location of the Rainbow Crosswalk project at the crosswalk at Monroe Street and Franklin Street; and (4) approve the design of the Rainbow Crosswalk as a ladder-style crosswalk with individual stripes of rainbow colors that run perpendicular to a pedestrian’s path of travel.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Cox
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Recused: Mayor Gillmor1 -
11. 25-366
Action on a Recommendation from the Governance & Ethics Committee to Adopt New Council Policy 055 Providing for a Consolidated Set of Council Meeting Procedures and Protocols for Use by the City Council and Other City Boards, Commissions and Committees
Recommendation:
Adopt by Resolution Council Policy 055, entitled “Council Meeting Procedures and Protocols,” in substantially the form presented, or with such changes Council may approve, and direct staff to come back with any necessary actions, including amendments to the City Code in order to implement such policy.
City Attorney Googins provided a Powerpoint presentation on a new Council Policy 055.
Council questions followed.
City Attorney Googins and City Manager Grogan addressed Council questions.
Public Comment: Wanda Buck
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to adopt Resolution No. 25-9462 adopting Council Policy 055, entitled “Council Meeting Procedures and Protocols,” for a 6 month pilot.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
Councilmember Park noted that he recently attended a meeting of the Human Trafficking Commission.
Councilmember Chahal noted that he recently attended a meeting of the American Public Power Association.
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CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
None.
The meeting was adjourned at 11:59 PM.
A motion was made by Council/Boardmember Jain, seconded by Council/Boardmember Chahal, to adjourn the meeting.
Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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The next regular scheduled meeting is on Tuesday, July 8, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 06/24/2025
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting.
In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. ~
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