City of Santa Clara
Sewer System Management Plan (SSMP)
Audit Report
The purpose of the Annual SSMP Audit is to evaluate the effectiveness of the City of Santa Clara’s SSMP and to identify deficiencies, if any, and steps to correct them. The audit is submitted pursuant to the San Francisco Bay Regional Water Quality Control Board’s Sewer System Management Plan Development Guide, July 2005.
Directions: Please check YES or NO for each question. If NO is answered for any question, describe the updates/changes needed and the timeline to complete those changes in the “Description of Scheduled Updates/Changes to the SSMP” section on
YES NO
ELEMENT 1 – GOAL AND INTRODUCTION
A. Are the goals stated in the SSMP still appropriate and accurate? □ □ ELEMENT 2 -- ORGANIZATION
A. Is the Utilities Key Staff Telephone List current? □ □ B. Is the Sanitary Sewer Overflow Responder Telephone List current? □ □ C. Is the “City Organization Chart,” in the SSMP current? □ □ D. Are the position descriptions an accurate portrayal of staff responsibilities? □ □
E.
Is the “Chain of Communication for Reporting and Responding to SSOs,” table accurate and up-to-date? □ □
ELEMENT 3 – LEGAL AUTHORITY
Does the SSMP contain excerpts from the current City of Santa Clara Municipal Code documenting the City’s legal authority to:
A. Prevent illicit discharges? □ □
B. Require proper design and construction of sewers and connections? □ □ C. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the City? □ □
D. Limit discharges of fats, oil and grease? □ □
E. Enforce any violation of its sewer ordinances? □ □
Appendix M
YES NO
ELEMENT 4 – OPERATION & MAINTENANCE PROGRAM
Collection System Maps
A. Does the SSMP reference the current process and procedures for maintaining the City’s wastewater collection system maps? □ □ B. Are the City’s wastewater collection system maps complete, current, and sufficiently detailed? □ □
Resources and Budget
C.
Does the City allocate sufficient funds for the effective operation, maintenance and repair of the wastewater collection system and is the current budget structure documented in the SSMP?
□ □
Prioritized Preventive Maintenance
D. Does the SSMP describe current preventive maintenance activities and the system for prioritizing the cleaning of sewer lines? □ □ E.
Based upon information in the Annual SSO Report, are the City’s preventive maintenance activities sufficient and effective in minimizing SSOs and blockages?
□ □
Scheduled Inspections and Condition Assessments
F.
Is there an ongoing condition assessment program sufficient to develop a capital improvement plan addressing the proper management and protection of infrastructure assets? Are the current components of this program documented in the SSMP?
□ □
Contingency Equipment and Replacement Inventory
G.
Does the SSMP list the major equipment currently used in the operation and maintenance of the collection system and document the procedures of inventory management?
□ □
H. Are contingency equipment and replacement parts sufficient to respond to emergencies and properly conduct regular maintenance? □ □ Training
I. Is the training calendar current? □ □
J. Does the SSMP document current training expectations and programs within the City’s Sewer Division? □ □
Outreach to Plumbers and Building Contractors
K. Does the SSMP document current outreach efforts to plumbers and building contractors? □ □
YES NO
ELEMENT 5 – DESIGN AND PERFORMANCE PROVISIONS
A.
Does the SSMP contain current design and construction standards for the installation of new sanitary sewer systems, pump stations and other appurtenances and for the rehabilitation and repair of existing sanitary sewer systems?
□ □
B.
Does the SSMP document current procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and the rehabilitation and repair of existing sewer lines? □ □
ELEMENT 6 – SPILL EMERGENCY RESPONSE PLAN
A.
Does the City’s Sanitary Sewer Overflow and Backup Response Plan establish procedures for the emergency response, notification, and reporting of sanitary sewer overflows (SSOs)?
□ □
B.
Are Wastewater Division staff and contractor personnel appropriately trained on the procedures of the Sanitary Sewer Overflow and Backup Response Plan?
□ □
C.
Considering performance indicator data in the Annual SSO Report, is the Sanitary Sewer Overflow and Backup Response Plan effective in handling SSOs in order to safeguard public health and the environment? □ □
ELEMENT 7 – SEWER PIPE BLOCKAGE CONTROL PROGRAM
A. Does the Fats, Oils, and Grease (FOG) Control Program include efforts to educate the public on the proper handling and disposal of FOG? □ □ B.
Does the City’s FOG Control Program identify sections of the collection system subject to FOG blockages, establish a cleaning schedule and address source control measures to minimize these blockages? □ □
C.
Are requirements for grease removal devices, best management practices (BMP), record keeping and reporting established in the City’s FOG Control Program?
□ □
D. Does the City have sufficient legal authority to implement and enforce the FOG Control Program? □ □
E. Is the current FOG program effective in minimizing blockages of sewer lines resulting from discharges of FOG to the system □ □ ELEMENT 8 – SYSTEM EVALUATION, CAPACITY ASSURANCE, CAPITAL IMPROVEMENT A.
Does the City’s Sanitary Sewer Master Plan evaluate hydraulic deficiencies in the system, establish sufficient design criteria and recommend both short and long term capacity enhancement and improvement projects?
□ □
B.
Does the City’s Capital Improvement Plan (CIP) establish a schedule of approximate completion dates for both short and long-term improvements and is the schedule reviewed and updated to reflect current budgetary capabilities and activity accomplishment?
□ □
YES NO
ELEMENT 9 – MONITORING, MEASUREMENT, PROGRAM MODIFICATIONS A. Does the SSMP accurately portray the methods of tracking and reporting selected performance indicators? □ □
B. Is the City able to sufficiently evaluate the effectiveness of SSMP elements based on relevant information? □ □
ELEMENT 10 – SSMP PROGRAM AUDITS
A. Will the SSMP Audit be submitted to the Regional Water Board by May 2, 2014? □ □
ELEMENT 11 – COMMUNICATION PROGRAM
A.
Does the City effectively communicate with the public and other agencies about the development and implementation of the SSMP and continue to address any feedback?
□ □
Description of Scheduled Updates/Changes to the SSMP
Directions: For each NO answer, please describe the planned revision and indicate the date the revision will be completed. Reference the SSMP element and question number with each explanation.
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