CITY OF SANTA CLARA - POLICE OFFICERS' ASSOCIATION (UNIT 2) 2025 NEGOTIATIONS
MEDIATION JOINT RECOMMENDATION*
TERM
• August 1, 2025 - December 31, 2029
WAGES
• 2025: 5.0% general wage increase. Effective the first pay period after August 1, 2025, all salary ranges for employees holding positions in classifications assigned to the Association shall be increased by approximately 5.0%.
2026: 3.0% general wage increase effective after July 1, 2026. Effective the first pay period after July 1, 2026, all salary ranges for employees holding positions in classifications assigned to the Association shall be increased by approximately 3.0%.
2027: 3.0% general wage increase effective calendar year 2027. Effective the first pay period of calendar year 2027, all salary ranges for employees holding positions in classifications assigned to the Association shall be increased by approximately 3.0%.
• 2028: 3.0% general wage increase effective calendar year 2028. Effective the first pay period of calendar year 2028, all salary ranges for employees holding positions in classifications assigned to the Association shall be increased by approximately 3.0%.
• 2029: 3.0% general wage increase effective calendar year 2029. Effective the first pay period of calendar year 2029, all salary ranges for employees holding positions in classifications assigned to the Association shall be increased by approximately 3.0%.
• Salary Adjustment Form and Total Compensation Survey shall remain suspended during term of MOU.
CHEMICAL TESTING
• As proposed by City on 06/10/2025
RETIREE MEDICAL REOPENER
• Within thirty (30) days of the written request of either party, the Parties shall meet and confer over potential changes to the City's Retiree Medical Programs, including potential changes to Article 20 VEBA, Article. 21 Retiree Medical Reimbursement, and potential addition of the PORAC Retiree Medical Trust. Any change will be by mutual agreement only.
RECRUITMENT INCENTIVE
• As proposed in City Package Proposal A (04/30/25)
ON OR BEFORE JANUARY 2026
• As soon as practicable, but no later than January 2026, simultaneously:
1.5x loaded base rate (base pay, CIT, holiday in lieu, POST) for all MOU overtime including Stadium,
Elimination of double overtime for NFL events, and
Elimination of CTO payouts.
FTO SERGEANT
FTO Sergeant (up to 3) will receive a 5% premium pay the pay period following adoption by Council.
City of Santa Clara - POA (Unit 2)
June 13, 2025
CITY OF SANTA CLARA - POLICE OFFICERS' ASSOCIATION (UNIT 2) 2025 NEGOTIATIONS
MEDIATION JOINT RECOMMENDATION*
MINIMUM STAFFING AND SABBATICAL SIDELETTER
• Sabbatical - 90 hours max (30/30/30) earned in blocks (1 for Super Bowl and 2 for FIFA).
Deployment days Feb 1-9 (Super Bowl) and June 7 - July 4 (FIFA and July 4th). • Prorated based on hours worked vs. hours requested by management in each block. • Sabbatical expires December 31, 2029 and is not eligible for cash out.
VACATION CASHOUT
Increase from 60 to 90 hours the maximum vacation hours in calendar years 2026, 2027, and 2028.
FAST TRACK SIDELETTER
• As proposed in City Package Proposal A (04/30/25)
HOUSEKEEPING
• Holiday in Lieu - As proposed in City Package Proposal A (04/30/25) Remove reference to 8 hours
• Bereavement - As proposed in City Package Proposal A (04/30/25) • Health Benefits - As proposed in City Package Proposal A (04/30/25) • Delete reference to qualified plan
• 10-Plan - As proposed in City Package Proposal A (04/30/25) • Recruits - As proposed in City Package Proposal A (04/30/25) • Dues Deductions - As proposed in City Package Proposal A (04/30/25) * THIS MEDIATION JOINT RECOMMENDATION IS SUBMITTED IN AN ATTEMPT TO REACH A SETTLEMENT ON A SUCCESSOR MEMORANDUM OF UNDERSTANDING. IN THE EVENT
THE MEDIATION JOINT RECOMMENDATION IS NOT ACCEPTED IN ITS ENTIRETY, THE PARTIES RESERVE THE RIGHT TO MODIFY, AMEND AND/OR ADD PROPOSALS.
FOR THE CITY: FOR THE UNION:
6/13/25 4/13/25
Jovan D. Grogan Date Jeremy Schmidt Date
City Manager President, SCPOA
613/21 6/13/25
Charles Sakai Date Peter Hoffmann Date
Outside Counsel Outside Counsel
These terms are the product of a full and fair mediation process in which / served as Mediator.
I support the parties' joint efforts.
June 13,2025
Yuval Miller Date
Mediator
City of Santa Clara - POA (Unit 2)
June 13, 2025
SIDE LETTER AGREEMENT
BETWEEN
THE CITY OF SANTA CLARA
AND
POLICE OFFICERS' ASSOCIATION (UNIT 2)
WORKERS' COMPENSATION FAST TRACK PROGRAM
The City and Unit 2 agree to implement a Workers' Compensation Fast Track Program (or "Fast Track") for employees represented by Unit 2 as soon as practicable. The Fast Track Program shall be as follows:
1. Employees who suffer a work-related injury or illness and seeking treatment through Kaiser Permanente Occupational Health are immediately pre-approved for all relevant diagnostic testing as defined within the Kaiser Fast Track program. No Utilization Review ("UR") approval is required. There is no other Fast Track Program available outside of Kaiser Permanente Occupational Health.
2. This Fast Track Program is specific to Kaiser Permanente Occupational Health due to the close collaboration and coordination that is required with the providing doctors, and the in- house diagnostic testing capabilities at most of Kaiser's occupational health centers. a. Being a Kaiser member is not required to utilize the Fast Track Program. b. Employees can also have the test results sent to their own Workers' Compensation doctor for diagnosis and treatment at their option; however, employees opting to have test results sent to their own Workers' Compensation doctor for further diagnosis and treatment are not eligible to receive pre-authorization for the relevant diagnostic testing identified in Sections 4.a., 4b., and 4.c of this Side Letter.
3. Kaiser Permanente Occupational Heath centers are located throughout Northern and Southern California and are also known as "Kaiser Permanente On-the-Job" (KPOJ) clinics.
Most are open 8:30am to 5:00pm.
4. In the event of a work-related injury, employees should contact their preferred KPOJ clinic for an appointment for immediate treatment and any relevant diagnostic testing that is pre- approved as prescribed by a KPOJ physician, bypassing any delays associated with Utilization Review as identified below.
a. Pre-authorized tests include:
i. Radiology (X-rays, MRI, MRI arthrogram, CT scan, Doppler ultrasound) ii. Labs (Complete Blood Count, Differential, Platelet Count, Chemistry panels such as kidney or liver function tests)
ili. Electrodiagnostic Studies (EMG and Nerve Conduction) Unit 2 Side Letter Agreement - Workers' Compensation Fast Track Program June 13, 2025
b. Pre-authorized non-surgical treatments include:
i. Consults (Orthopedics, Podiatry, Physical Medicine Rehab Surgery, Plastic Surgery, Spine specialists, Ophthalmology, ENT, Neurology, Wound Clinic, etc.) ii. Physical therapy (up to a maximum of 24 visits)
ili. Occupational hand therapy (up to a maximum of 24 visits) iv. Acupuncture (up to a maximum of 24 visits)
v. Trigger point injections (series of 3)
vi. Epidural steroid injections (series of 3)
vil. Joint injections
vili. Ultrasound guided injections
ix. Continuous Passive Motion rental for post-op
x. Cold Compression Machine (i.e., Game Ready) rental for 30 days xi. TENS units Custom splints
xii. Medications - A list has been authorized for Fast Track c. Pre-authorized surgical treatments include:
i. Emergency surgeries for fracture, tendon injuries and trauma ii. Arthroscopic knee surgeries
ili. Arthroscopic shoulder surgeries
IV. Carpal Tunnel Release surgery
v. Hernia Repair
vi. Biopsy/Pathology for accepted skin cancer claims
vii. Destruction of skin areas by Cryogenic surgery, liquid nitrogen, Mohs surgery on accepted skin cancer claims
5. This Side Letter Agreement is considered part of the tentative agreement for a successor Memorandum of Understanding (or "MOU") between the parties, and shall become effective only as part of the overall tentative agreement for a successor MOU, and when signed by all parties below and approved by City Council.
FOR THE CITY: FOR UNIT 2:
6/13/25 Sant 4/13/25
Date Jeremy Schmidt Date
President, POA (Unit 2)
6/13/21- 6/13/25
Charles Sakai Date Peter Hoffmann Date
Outside Counsel Outside Counsel
SIDE LETTER AGREEMENT
BETWEEN
THE CITY OF SANTA CLARA
AND
POLICE OFFICERS' ASSOCIATION (UNIT 2)
MINIMUM STAFFING LEVELS AND SABBATICAL
The City and Unit 2 agree to the following terms regarding minimum staffing levels and sabbatical surrounding Super Bowl and FIFA.
1. The Chief of Police or designee retains sole discretion to establish and modify minimum staffing levels, including staffing required for special events.
2. 2026 Super Bowl and FIFA World Cup.
A. Minimum Staffing will be modified during the following deployment periods:
• Super Bowl LX - February 1, 2026 to February 14, 2026 • FIFA World Cup - June 7, 2026 to July 4, 2026
B. Blackout Period
No employee may schedule discretionary time off (e.g., Vacation and Personal Leave) during the aforementioned deployment periods. No on-duty training may be scheduled during the aforementioned deployment periods. The Chief of Police or designee may elect to make exceptions to this section.
C. Mandatory Overtime
The Department may modify employee work schedules to accommodate the identified events. The Department will notify employees of schedule changes as far in advance as possible. In addition, employees may be mandated for additional overtime work during the Blackout Period.
Mandatory Overtime will not be treated as a Change in Assignment or a Change in Shift covered by Section 3 of this MOU.
D. Sabbatical
Employees will be eligible to receive "Sabbatical" hours for working the Super Bowl and FIFA as follows:
i. Employees are eligible for no more than ninety (90) Sabbatical hours.
Unit 2 Side Letter Agreement - Minimum Staffing and Sabbatical June 13, 2025
ii. Employees will receive Sabbatical hours as follows:
1. Thirty (30) Sabbatical hours for actually working the full allotment requested by the Chief of Police or designee for the Super Bowl (February 1, 2026, to February 14, 2026). In the event the Chief of Police or designee permits an employee to work less than the full allotment, the employee shall receive a prorated amount of Sabbatical hours.
2. Thirty (30) Sabbatical hours for actually working the full allotment requested by the Chief of Police or designee for the first half (June 7, 2026, to June 20, 2026) of FIFA. In the event the Chief of Police or lesignee permits an employee to work less than the tull allotment, the mployee shall receive a prorated amount of Sabbatical hours
3. Thirty (30) Sabbatical hours for actually working the full allotment requested by the Chief of Police or designee for the second half (June 21, 2026 to July 4, 2026) of FIFA. In the event the Chief of Police or designee permits an employee to work less than the full allotment, the employee shall receive a prorated amount of Sabbatical hours. ili. Sabbatical hours as specified above shall be awarded to eligible employees on the pay check associated with the second full pay period after February 14, 2026; June 7, 2026; and July 4, 2026.
iv. Sabbatical hours are available for use once awarded subject to the same approval process as vacation.
v. Sabbatical hours are not eligible for cashout.
vi. Sabbatical hours will expire December 31, 2029.
3. This Side Letter Agreement is considered part of the tentative agreement for a successor Memorandum of Understanding (or "MOU") between the parties, and shall become effective only as part of the overall tentative agreement for a successor MOU, and when signed by all parties below and approved by City Council.
FOR THE CITY: FOR UNIT 2:
4/13/25 Janets 6-13-25
Date Jeremy Schmidt Date
President, POA (Unit 2)
6/19/2. 6/13/25
Charles Sakai Date Peter Hoffmann Date
Outside Counsel Outside Counsel