5:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
07/15/2025
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Council/Boardmember Hardy participated remotely under the "Just Cause" Provision of AB2449 Council/Boardmember Park participated remotely under the "Just Cause" Provision of AB2449 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud
during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating
to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA
95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
07/15/2025Meeting Minutes
5:00 PM CLOSED SESSION
25-840 eComments
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:03 PM.
Confirmation of Quorum
1.A 25-609
1.B 25-786
1.C 25-821
Assistant City Clerk Pimentel confirmed a quorum and noted that Councilmember Hardy and Councilmember Park would be participating remotely under the “Just Cause” Provision of AB 2449.
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov’t Code § 54956.9(d)(1)
Jane Roe v. Doe 1, et al, Santa Clara County Superior Court Case No. 22CV409274
Public Employee Performance Evaluation (CC)
Pursuant to Government Code § 54957(b)(1)
Title: City Attorney
Conference with Labor Negotiators (CC)
Pursuant to Government Code 54957.6(a)
Agency designated representatives: Councilmembers Jain, Chahal, and Hardy; City staff members Aracely Azevedo, Sujata Reuter Unrepresented Employee: City Attorney
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Aracely Azevedo, Marco Mercado, Charles Sakai, Glen R. Googins
Employee Organization(s):Em
Unit # 10 - Public Safety Non-Sworn Employees Association Public Comment
None.
Convene to Closed Session (Council Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:05 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Closed Session - 5:00 PM | Regular Meeting - 7:00 PM
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Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:09 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Chahal recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel noted that
Council/Boardmember Hardy
and Council/Boardmember Park would
be participating remotely under the “Just Cause” Provision of AB 2449.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Cox, Mayor/Chair Lisa M. Gillmor
Present: 6 -
Absent: 1 - Council /Boardmember Karen Hardy
A motion was made by Council/Boardmember Gonzalez, seconded by Council/Boardmember Chahal, to excuse Council/Boardmember Hardy from this meeting.
Aye:
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Cox, Mayor/Chair Lisa M. Gillmor 6 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins and Mayor Gillmor reported that there was no reportable action from Closed Session.
SPECIAL ORDER OF BUSINESS
Mayor Gillmor noted that Special Order of Business will be heard before Continuances/Exceptions/Reconsiderations.
Absent: 1 - Council /Boardmember Karen Hardy
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3.A 25-641
3.B 25-752
Recognition of Santa Clara High School Baseball Team Central Coast Section (CCS) Champs
Mayor Gillmor, on behalf of the Council, recognized Santa Clara High School Baseball Team as the Central Coast Section Champs.
Pedro Martinez (Head Coach, Santa Clara High School Baseball Team) provided some remarks.
Council comments followed.
Recognition of Outgoing Commissioners on the Bicycle and Pedestrian Advisory Committee, Cultural Commission, Historical and Landmarks Commission, Parks and Recreation Commission, Salary Setting Commission, and Senior Advisory Commission
Mayor Gillmor,on behalf of the Council, recognized outgoing Members/Commissioners on the Bicycle and Pedestrian Advisory Committee, Cultural Commission, Historical and Landmarks Commission, Parks and Recreation Commission, Salary Setting Commission and Senior Advisory Commission.
Councilmember Hardy joined the meeting via Zoom under the "Just Cause" Provision of AB2449 at 7:37 PM.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
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2. 25-806 Action on Proposed Formation of a Charter Review Committee to Conduct Comprehensive Review of the City Charter to Update, Make Corrections and Better Align the Charter with State Law and Current Best Practices and to Draft a Comprehensive Charter Amendment for Presentation to the City Council and Possibly the Voters at the November 2026 Election (Deferred from 7-8-2025)
Recommendation:
Review, discuss and provide direction to staff on the proposed formation of a City Charter Review Committee to engage in a comprehensive Charter review and amendment process
City Attorney Googins provided a Powerpoint presentation on a proposed formation of a Charter Review Committee.
Council questions followed.
City Attorney Googins addressed Council questions.
Public Comment: Brian Darby
Council discussion followed.
City Clerk O'Keefe provided some remarks.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to form a 13 member Charter Review Committee comprised of: (a) 6 members appointed by each Councilmember to represent their district; (b) 1 at large member appointed by the Mayor; (c) 6 members selected by lottery to represent each district; and (d) require voter registration from all members/applicants.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
CONSENT CALENDAR
Council/Boardmember Chahal noted that he will recuse himself from Item 4.K due to a conflict of interest as his office building is near the subject property.
Brandon requested to pull Item 4.O.
A motion was made by Council/Boardmember Jain, seconded by Council/Boardmember Chahal, to approve the Consent Calendar (except 4.K and 4.O).
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Aye: Council/Boardmember Gonzalez, Council/Boardmember Chahal, Council/ Boardmember Hardy, Council/Boardmember Park, Councilmember Jain, Vice Mayor/Chair Cox, and Mayor/Chair Gillmor
7 -
4.A 25-14 Board, Commission and Committee Minutes
Recommendation: Note and file the Minutes of:
Historical and Landmarks Commission - April 3, 2025
Station Area Task Force - February 20, 2025
Station Area Task Force - April 17, 2025
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to note and file the minutes of: Historical and Landmarks Commission - April 3, 2025; Station Area Task Force - February 20, 2025; and Station Area Task Force - April 17, 2025
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.B 25-84 Action on Delegation of Authority to the City Manager to Negotiate and Execute Amendment No. 7 to the Agreement with Applied Power Technologies, Inc. for Electrical Power Monitoring Systems Support and Maintenance Services
Recommendation:
1. Authorize the City Manager or designee to negotiate and execute Amendment No. 7 to the Agreement with Applied Power Technologies, Inc. (Agreement) for Electrical Power Monitoring Systems Support and Maintenance Services to increase the maximum compensation to $1,000,000 and extend the term through December 31, 2031, subject to the appropriation of funds and approval as to form by the City Attorney; and
2. Authorize the City Manager to take any actions necessary to implement and administer the Agreement, and negotiate and execute amendment(s) to (a) add or delete services associated with the services; (b) adjust future rates based on market conditions, and (c) make de minimis changes, subject to appropriation of funds, and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) authorize the City Manager or designee to negotiate and execute Amendment No. 7 to the Agreement with Applied Power Technologies, Inc. (Agreement) for Electrical Power Monitoring Systems Support and Maintenance Services to increase the maximum compensation to $1,000,000 and extend the term through December 31, 2031, subject to the appropriation of funds and approval as to form by the City Attorney; and (2) authorize the City Manager to take any actions necessary to implement and administer the Agreement, and negotiate and execute amendment(s) to (a) add or delete services associated with the services; (b) adjust future rates based on market conditions, and (c) make de minimis changes, subject to appropriation of funds, and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.C 25-533 Action on the Annual Report for FY 2025 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System
Recommendation:
Note and File the Annual Report for FY 2025 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to note and file the Annual Report for Fiscal Year 2025 for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s
Community Rating System.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.D 25-534 Action to: (1) Adopt a Resolution of Local Support for the Santa Clara Uncontrolled Crosswalk Phase 2 Project, (2) Authorize the City Manager to Execute All Documents Related to Accepting the Housing Incentive Pool Grant Program Funding, (3) Authorize the City Manager to Amend the Kimley-Horn and Associates, Inc. Consultant Service Agreement As Needed for Federal Funding Requirements, and (4) Approve Related Budget Amendments
Recommendation:
1. Adopt a Resolution authorizing the filing of an application for $1,754,000 in funding assigned to the MTC, committing the necessary matching funds, and stating assurance to complete the Santa Clara Uncontrolled Crosswalk Phase 2 project;
2. Authorize the City Manager to execute all documents related to accepting the Housing Incentive Pool funding for the Santa Clara Uncontrolled Crosswalk Phase 2 project funded in the Streets and Highways Capital Fund in final forms approved by the City Attorney;
3. Authorize the City Manager to negotiate and execute an amendment to the agreement with Kimley-Horn and Associates, Inc. as needed, subject to a total maximum not-to-exceed compensation limit of $400,000 for the agreement and budget appropriations, in final forms approved by the City Attorney; and
4. Approve FY 2025/26 budget amendments in the Streets and Highways Capital Fund:
a. Increase the Other Agencies Revenue estimate by $1,754,000 to recognize Housing Incentive Pool funding and increase the Uncontrolled Crosswalks Improvements project appropriation by $1,754,000 (five affirmative Council votes required to
appropriate additional revenue); and
b. Decrease the Uncontrolled Crosswalks Improvements project funded by gas tax by $1,000,000 and increase the Unrestricted Ending Fund Balance by $1,000,000 (majority affirmative Council votes required).
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) adopt Resolution No. 25-9469 authorizing the filing of an application for $1,754,000 in funding assigned to the MTC, committing the necessary matching funds, and stating assurance to complete the Santa Clara Uncontrolled Crosswalk Phase 2 project; (2) authorize the City Manager to execute all documents related to accepting the Housing Incentive Pool funding for the Santa Clara Uncontrolled Crosswalk Phase 2 project funded in the Streets and Highways Capital Fund in final forms approved by the City Attorney; (3) authorize the City Manager to negotiate and execute an amendment to the agreement with Kimley-Horn and Associates, Inc. as needed, subject to a total
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maximum not-to-exceed compensation limit of $400,000 for the agreement and budget appropriations, in final forms approved by the City Attorney; and (4) approve Fiscal Year 2025/26 budget amendments in the Streets and Highways Capital Fund: (a) increase the Other Agencies Revenue estimate by $1,754,000 to recognize Housing Incentive Pool funding and increase the Uncontrolled Crosswalks Improvements project appropriation by $1,754,000; and (b)
decrease the Uncontrolled Crosswalks Improvements project funded by gas tax by $1,000,000 and increase the Unrestricted Ending Fund Balance by $1,000,000.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
4.E 25-657
Action on Adopting a Resolution Approving the Update to the Sewer System Management Plan (SSMP) to Implement New State Requirements for the Operation and Maintenance of the City’s Sewer Collection System Recommendation:
Adopt the Resolution to Approve the Update to the Sanitary Sewer Management Plan (SSMP) to Implement New State Requirements for the Operation and Management of the City’s Sewer Collection System A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to adopt Resolution No. 25-9470 to Approve the Update to the Sanitary Sewer Management Plan
(SSMP) to Implement New State Requirements for the Operation and Management of the City’s Sewer Collection System.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.F 25-691 City Council and Authorities Action Delegating Authority: to the City Manager for the City; the Executive Director for the Santa Clara Stadium Authority; the Contract Administrator for the Sports and Open Space Authority; and the Executive Director for the Housing Authority during the City Council recess period from July 16, 2025, through August 18, 2025 Recommendation:
That the City Council/Stadium Authority Board/Sports and Open Space Authority/Housing Authority adopt a Joint Resolution (1) delegating authority to the City Manager, or their designee, in their capacity as for the City Manager for the City, Executive Director for the Santa Clara Stadium Authority, Contract Administrator for the Sports and Open Space Authority, and the Executive Director for the Housing Authority to take actions otherwise subject to Council/Board approval where inaction would result in project delays, interruption of services and operations, adverse fiscal impact or in the event of an emergency, during the period from July 16, 2025 through August 18, 2025, with any such action being subject to review and approval by the City Attorney for compliance with the terms of such delegation, and as to form for any related contracts;
and (2) requiring the City Manager to submit a report on actions taken during the Council recess at a City Council/Concurrent Authorities Meeting in August 2025.
A motion was made by Council/Boardmember Jain, seconded by Council/Boardmember Chahal, to adopt Joint Resolution No. 25-9481 (1) delegating authority to the City Manager, or their designee, in their capacity as for the City Manager for the City, Executive Director for the Santa Clara Stadium Authority, Contract Administrator for the Sports and Open Space Authority, and the Executive Director for the Housing Authority to take actions otherwise subject to Council/Board approval where inaction would result in project delays, interruption of services and operations, adverse fiscal impact or in the event of an emergency, during the period from July 16, 2025 through August 18, 2025, with any such action being subject to review and approval by the City Attorney for compliance with the terms of such delegation, and as to form for any related contracts; and (2) requiring the City Manager to submit a report on actions taken during the Council recess at a City Council and Concurrent Authorities and Santa Clara Stadium Authority Board Meeting in August 2025.
Aye: Council/Boardmember Gonzalez, Council/Boardmember Chahal, Council/ Boardmember Hardy, Council/Boardmember Park, Councilmember Jain, Vice Mayor/Chair Cox, and Mayor/Chair Gillmor
7 -
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4.G 25-704 Action on City Bills and Claims Report for the period May 10, 2025 - June 6, 2025
Recommendation: Approve the list of Bills and Claims for May 10, 2025 - June 6, 2025.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to Approve the list of Bills and Claims for May 10, 2025 - June 6, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.H 25-709 Action on Award of Agreement for Construction Services with C2R Engineering, Inc. for As-Needed Asphalt Repair Services Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; and
2. Authorize the City Manager or designee to execute an agreement with C2R Engineering, Inc. for as-needed asphalt repair services for a term of five years, starting on or around July 1, 2025, and ending on or around June 30, 2030, with a maximum compensation not-to-exceed $10,400,000, subject to the appropriation of funds and review and approval as to form by the City Attorney;
3. Authorize the City Manager or designee to execute additional agreements with firms selected through a subsequent RFP process for as-needed asphalt repair services, on the same terms and conditions and subject to the maximum compensation as the agreement with C2R Engineering, Inc., the appropriation of funds and review and approval as to form by the City Attorney; and
4. Authorize the City Manager or designee to take any actions necessary to implement and administer the agreements, including negotiating and executing future amendments to (a) add or delete services associated with the scope of work and (b) make de minimis changes, subject to subject to the appropriation of funds and review and approval as to form by the City Attorney.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; and (2) authorize the City Manager or designee to execute an agreement with C2R Engineering, Inc. for as-needed asphalt repair services for a term of five years, starting on or around July 1, 2025, and ending on or around June 30, 2030, with a maximum compensation not-to-exceed $10,400,000, subject to the appropriation of funds and review and approval as to form by the City Attorney; (3) authorize the City Manager or designee to execute additional agreements with firms selected through a subsequent RFP process for as-needed asphalt repair services, on the same terms and conditions and subject to the maximum compensation as the agreement with C2R Engineering, Inc., the appropriation of funds and review and approval as to form by the City Attorney; and (4) authorize the City Manager or designee to take any actions necessary to implement and administer the agreements, including negotiating and executing future amendments to (a) add or delete services associated with the scope of work and (b) make de minimis changes, subject to subject
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to the appropriation of funds and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
4.I 25-725
Action on Approval of Three (3) New Full-time Positions to Support Silicon Valley Power’s System Expansion Program
Recommendation:
Approve the addition of three (3) full-time positions for Silicon Valley Power to support Silicon Valley Power’s System Expansion Program as follows:
(a) One Senior Electric Utility Engineer; (b) One Electric Utility Engineer; and (c) One Management Analyst
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to approve the addition of three (3) full-time positions for Silicon Valley Power to support Silicon Valley Power’s System Expansion Program as follows: (a) One Senior Electric Utility Engineer; (b) One Electric Utility Engineer; and (c) One Management Analyst.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.J 25-735 Action to Authorize the Use of City Electric Forces for Public Works at 4900 Patrick Henry Drive, 88 Saratoga Avenue, and 3025 Raymond Street Recommendation: 1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 4900 Patrick Henry Drive, 88 Saratoga Avenue, and 3025 Raymond Street with an estimated cost of $345,312 are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 -
Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works located at 4900 Patrick Henry Drive, 88 Saratoga Avenue, and 3025 Raymond Street with an estimated cost of $345,312 are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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4.K 25-739 Action to Authorize the Use of City Electric Forces for New Dark Fiber Installations at Various Locations
Recommendation: 1. Determine the proposed action is exempt from CEQA pursuant to Section 15301 (Class 1 - Existing Facilities) of Title 14 of the California Code of Regulations; and
2. Declare
and determine in accordance with Section 1310 of the City Charter that the public works located at 3080 Raymond Street, 1525 Comstock Street, 1700 Richard Avenue, and 2151 Mission College Boulevard; 2807 Mission College Boulevard, 3340 Basset Street, 3030 Corvin Drive, 2625 Walsh Avenue, 2050 Martin Avenue, and 1601 Civic Center Drive; 3305 Bassett Street, 4700 Old Ironsides Drive, 1400 Kifer Road (Sunnyvale, CA), 2401 Walsh Avenue, and 1525 Comstock Street; 1675 Walsh Avenue; 1675 Walsh Avenue and 3340 Bassett Street; 1675 Walsh Avenue; 1380 Kifer Road, 3340 Bassett Street, 1350 Duane Avenue, 3080 Raymond Street, 1100 Space Park Drive, and 1700 Richard Avenue; and 3340 Bassett Street, 3045 Raymond Street, and 1675 Walsh Avenue are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
Councilmember Chahal recused himself from this item due to a conflict of interest as his office building is near the subject property.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) determine the proposed action is exempt from CEQA pursuant to Section 15301 (Class 1 - Existing Facilities) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works located at 3080 Raymond Street, 1525 Comstock Street, 1700 Richard Avenue, and 2151 Mission College Boulevard; 2807 Mission College Boulevard, 3340 Basset Street, 3030 Corvin Drive, 2625 Walsh Avenue, 2050 Martin Avenue, and 1601 Civic Center Drive; 3305 Bassett Street, 4700 Old Ironsides Drive, 1400 Kifer Road (Sunnyvale, CA), 2401 Walsh Avenue, and 1525 Comstock Street; 1675 Walsh Avenue; 1675 Walsh Avenue and 3340 Bassett Street; 1675 Walsh Avenue; 1380 Kifer Road, 3340 Bassett Street, 1350 Duane Avenue, 3080 Raymond Street, 1100 Space Park Drive, and 1700 Richard Avenue; and 3340 Bassett Street, 3045 Raymond Street, and 1675 Walsh Avenue are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this
authorization.
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Aye: Councilmember Gonzalez, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Recused: Councilmember Chahal1 -
4.L 25-751 Approve the Modification of Unclassified Classification Specifications, Authorize the City Manager to Execute a Side Letter with Unit 1, and Adopt a Resolution Updating the Unclassified and Classified Salary Plans Recommendation:
1. Approve Revisions to Legal Executive Assistant (Job Code 185) Class Specification;
2. Approve Revisions to Assistant Director of Water and Sewer Utilities (Job Code 014)
Class Specification;
3. Retitle Director of Silicon Valley Power (Job Code 108) Class Specification;
4. Authorize the City Manager to Execute a Side Letter for the Firefighter I (24-hr) Training Division (Steps 1-3); and
5. Adopt a Resolution to approve the revised salary plans for unclassified and classified positions to satisfy the requirements of California Code of Regulations Section 570.5, effective August 3, 2025.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) approve Revisions to Legal Executive Assistant (Job Code 185) Class Specification; (2) approve Revisions to Assistant Director of Water and Sewer Utilities (Job Code 014) Class Specification; (3) retitle Director of Silicon Valley Power (Job Code 108) Class Specification; (4) authorize the City Manager to Execute a Side Letter for the Firefighter I (24-hr) Training Division (Steps 1-3); and (5) adopt Resolution No. 25-9471 approving the revised salary plans for unclassified and classified positions to satisfy the requirements of California Code of Regulations Section 570.5, effective August 3, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
4.M 25-757
Action on Monthly Financial Status and Investment Reports for May 2025 Recommendation: Note and file the Monthly Financial Status Report and Monthly Investment Report for May 2025 as presented.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to note and file the Monthly Financial Status Report and Monthly Investment Report for May 2025 as presented.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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4.N 25-766
Authorize the City Manager to Execute the 2025-2029 Memorandum of Understanding Between the City of Santa Clara and the Police Officers Association (Unit 2) that Incorporates the Terms of the Joint Mediation Recommendation and Approve a Resolution for the Updated Classified Salary Plan
Recommendation:
1. Authorize the City Manager to execute the Memorandum of Understanding between the City of Santa Clara and the Police Officers Association with effective dates of August 1, 2025 - December 31, 2029, that incorporates the terms of the Joint Mediation Recommendation; and
2. Approve a Resolution for the Updated Classified Salary Plan.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to (1) authorize the City Manager to execute the Memorandum of Understanding between the City of Santa Clara and the Police Officers Association (Unit 2) with effective dates of August 1, 2025 - December 31, 2029, that incorporates the terms of the Joint Mediation Recommendation; and (2) approve Resolution No. 25-9472 for the Updated Classified Salary Plan.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
PUBLIC PRESENTATIONS
Howard Gibbins spoke regarding upcoming events.
Dan O spoke regarding downtown.
Mary Grizzle spoke regarding downtown.
Brian Darby spoke regarding the Constitution of the United States.
CONSENT ITEMS PULLED FOR DISCUSSION
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4.O 25-782 Approve the Implementation of a Section 401(a) Deferred Compensation Plan, and Authorize the City Manager to Execute All Plan Documents to Implement the Section 401(a) Deferred Compensation Plan, and Authorize the City Manager to Execute Side Letter Agreements, and Execute Any Future Side Letter Agreements, with Bargaining Units for City Contributions towards Deferred Compensation from the 457(b) Plan to the 401(a) Plan.
Recommendation:
Approve the Implementation of a Section 401(a) Deferred Compensation Plan, and Authorize the City Manager to Execute All Plan Documents to Implement the Section 401(a) Deferred Compensation Plan, and Authorize the City Manager to Execute Side Letter Agreements, and Execute Any Future Side Letter Agreements, with Bargaining Units for City Contributions towards Deferred Compensation from the 457(b) Plan to the 401(a) Plan in final forms approved by the City Attorney.
Public Comment: Brandon
Council comments followed.
A motion was made by Councilmember Chahal, seconded
Councilmember Hardy, to continue this item to a date uncertain.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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PUBLIC HEARING/GENERAL BUSINESS
5. 25-1260 Study Session and Update on the City’s Shared Mobility Program Recommendation: Note and File Study Session Report and provide any feedback on City’s Shared Mobility Program Update
City Manger Grogan made some opening remarks and introduced Transportation Manager Chan who provided a Powerpoint presentation on the Shared Mobility Program.
Council questions followed.
Transportation Manager Chan and Assistant Director of Public Works Liw addressed Council questions.
Public Comment: None
Council comments followed.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
07/15/2025Meeting Minutes
6. 25-426 Public Hearing: Adoption of a Mitigated Negative Declaration and Mitigation Monitoring Program (MMRP) and Action on a Rezone and Vesting Tentative Map (PLN23-00577/PLN23-00262) to Allow the Subdivision and Development of Eight Semi-Attached Single-Family Residences and Associated On- and Off-Site Improvements Located at 2303 Gianera Street.
Recommendation:
1. Adopt a resolution to approve the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the 2303 Gianera Street Project;
2. Adopt a resolution to approve a Rezoning from R2 - Low Density Residential to PD - Planned Development, subject to findings and conditions of approval; and
3. Adopt a resolution to approve a Tentative Subdivision Map, subject to findings and conditions of approval.
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Director of Community Development Department Hamid who
provided a Powerpoint presentation regarding 2303 Gianera Street.
Council questions followed.
Shannon George (Principal Project Manager, David J. Powers and Associates) and Director of Community Development Department Hamid addressed Council questions.
Kelly Erardi (Director of Entitlements, VCI) provided some remarks on behalf of the applicant.
Public Comment: None.
A motion was made by Councilmember Jain, seconded by
Councilmember Gonzalez, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
07/15/2025Meeting Minutes
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to (1) adopt Resolution No. 25-9473 approving the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the 2303 Gianera Street Project; (2) adopt Resolution No. 25-9474 approving a Rezoning from R2 - Low Density Residential to PD - Planned Development, subject to findings and conditions of approval; and (3) adopt Resolution No. 25-9475 approving a Tentative Subdivision Map, subject to findings and conditions of approval.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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7. 25-732
Public Hearing: Action on a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, General Plan Amendment, Rezoning, and a Tentative Subdivision Map for the Cheeney Street Townhomes Project to be Comprised of up to Nine Residential Units (PLN2019-13846 / PLN2019-12857) located at 4249 Cheeney Street.
Recommendation:
1. Adopt a resolution adopting the Mitigated Negative Declaration and the Mitigation Monitoring or Reporting Program for the Cheeney Street Townhomes Project.
2. Adopt a resolution approving a General Plan amendment to change the land use designation from Very Low Density Residential to Low Density Residential.
3. Adopt a resolution approving a Rezone from R1-6L, Single Family Residential to R2, Low Density Residential.
4. Adopt a resolution approving a Tentative Subdivision Map for condominium purposes, subject to conditions of approval.
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Director of Community Development Department Hamid who
provided a Powerpoint presentation on the Cheeney Street Townhomes Project.
Council questions followed.
Director of Community Development Department Hamid addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Jain, seconded by
Councilmember Gonzalez, to close the Public Hearing.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
07/15/2025Meeting Minutes
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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A motion was made by Councilmember Jain, seconded by
Councilmember Gonzalez, to (1) adopt Resolution No. 25-9476 adopting the Mitigated Negative Declaration and the Mitigation Monitoring or Reporting Program for the Cheeney Street
Townhomes Project; (2) adopt Resolution No. 25-9477 approving a General Plan amendment to change the land use designation from Very Low Density Residential to Low Density Residential; (3) adopt Resolution No. 25-9478 approving a Rezone from R1-6L, Single Family Residential to R2, Low Density Residential; (4) adopt Resolution No. 25-9479 approving a Tentative Subdivision Map for condominium purposes, subject to conditions of approval.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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8. 25-607
Public Hearing: Adoption of a Resolution Confirming the Weed Abatement Report and Ordering the Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein
Recommendation:
Conduct the public hearing, consider all written and oral testimony presented, and adopt a Resolution confirming the 2025 Weed Abatement Program Assessment Report and Assessment List pursuant to SCCC
8.15.090 and directing the imposition of special assessments on the properties and in the amounts listed.
Mayor Gillmor opened the Public Hearing.
Deputy Fire Chief Panko provided a verbal presentation on weed abatement.
Public Comment: None.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
07/15/2025Meeting Minutes
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to adopt Resolution No. 25-9480
confirming the 2025 Weed Abatement Program Assessment Report and Assessment List pursuant to Santa Clara City Code 8.15.090 and directing the imposition of special assessments on the properties and in the amounts listed.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
Councilmember Jain reported that he attended a rail conference on June 30 and CivicWell Climate Conference July 9, and made a Policy & Procedure #030 request for a Request for Proposal for Downtown Blocks A and B.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 10:47 PM in memory of Rusty Wells.
The next regular scheduled meeting is on Tuesday, August 19, 2025 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
MEETING DISCLOSURES
Meeting Minutes 07/15/2025
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