Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:00 PMTuesday, August 19, 2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).
City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud
during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to
an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public
Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050
at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
Council/Boardmember Jain will be participating remotely from the following location:
3885 Dinah Road, Carnelian Bay, CA 96140
Council/Boardmember Hardy will be participating remotely from the following location:
2998 Jerald Avenue, Santa Clara, CA 95051
Printed on 8/14/2025
Meeting Agenda August 19, 2025
Closed Session - 5:00 PM | Regular Meeting - 7:00 PM
5:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1.A Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1)
Seniga
v. City of Santa Clara, Santa Clara County Superior
Court Case Number 24-CV-451834
25-835
1.B Public Employee Performance Evaluation (CC)
Pursuant to Gov. Code § 54957(b)(1)
Title: City Manager
25-871
1.C Public Employee Performance Evaluation (CC)
Pursuant to Gov. Code § 54957(b)(1)
Title: City Attorney
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6(a)
Agency
designated representatives: Councilmembers Jain,
Chahal, and Hardy; City staff members Aracely Azevedo, Sujata Reuter
Unrepresented Employee: City Attorney
25-850
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM COUNCIL REGULAR MEETING
Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda August 19, 2025
SPECIAL ORDER OF BUSINESS
2.A Commemoration of the 80th Anniversary of National Liberation of Korea
25-888
2.B Proclamation of August 24, 2025 as Ukrainian Independence Day
25-894
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Action on the June 17, 2025 Special City Council and Santa Clara Stadium Authority Board, June 24, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board, June 27, 2025 Special City Council Meeting, July 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, and July 15, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.
25-861
Approve the June 17, 2025 Special City Council and
Santa Clara Stadium Authority Board, June 24, 2025
Joint City Council and Authorities Concurrent & Santa
Clara Stadium Authority Board, June 27, 2025
Special City Council Meeting, July 8, 2025 Joint City
Council and Authorities Concurrent & Santa Clara
Stadium Authority Board Meeting, and July 15, 2025
Joint City Council and Authorities Concurrent & Santa
Clara Stadium Authority Board Meeting Minutes
Recommendation:
3.B Board, Commissions and Committee Minutes25-15
Note and file the Minutes of:
City-School Liaison Committee - November 19, 2024
Neighborhood University Relations Committee -
February 24, 2025
Cultural Commission - June 2, 2025
Parks & Recreation Commission - June 9, 2025
Station Area Task Force - June 19, 2025
Planning Commission - May 21, 2025
Planning Commission - June 11, 2025
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda August 19, 2025
3.C Action on City Bills and Claims Report for the period June 7, 2025 - July 14, 2025
25-788
Approve the list of Bills and Claims for June 7, 2025 - July 14, 2025.
Recommendation:
3.D Action on Monthly Investment Report for June 202525-824 Note and file the Monthly Investment Report for June
2025 as presented.
Recommendation:
3.E Action on the Santa Clara Convention Center FY 2024/25 3rd Quarter Financial Status Report
25-705
Note and file the Santa Clara Convention Center
Financial Status Report for the 3rd Quarter ending
March 31, 2025, as submitted by Oak View Group
(OVG).
Recommendation:
3.F Action Authorizing the City Manager to Negotiate and Execute an
Agreement for Design Professional Services with CSG
Consultants, Inc. for the Corporation Yard Pavement Project (CIP 2432)
25-799
1. Authorize the City Manager or designee to
negotiate and execute an agreement with CSG
Consultants, Inc. (Agreement) for Design
Professional Services for the Corporation Yard
Pavement Project (CIP 2432) for an initial term
ending December 31, 2026, and a maximum
compensation not to exceed $380,000, subject to
the review and approval as to form by the City
Attorney and
2. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Agreement and to negotiate and
execute amendments to (a) add or delete services
consistent with their scope of services, (b) adjust
future rates based on market conditions, (c)
exercise up to two options to extend the term of the
agreement through December 31, 2028, and (d)
make de minimis revisions, subject to budget
appropriations and the review and approval as to
form by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda August 19, 2025
3.G Action to Delegate Authority to the City Manager to Authorize Ongoing
Payments for the Existing Agreement with LCPtracker,
Inc. for Labor Compliance Software and to Negotiate and Execute Future Agreements and Amendments
25-87
1. Authorize the City Manager or designee to
authorize ongoing payments under the agreement
with LCPtracker, Inc. for labor compliance
software and related services, for a total maximum
compensation of $700,000 for the period of June
2018 through December July 31, 2030, subject to
the appropriation of funds and the review and
approval as to form by the City Attorney;
2. Authorize the City Manager or designee to take
any actions necessary to implement and
administer the existing agreement with
LCPTracker, Inc. and negotiate and execute
amendments to (a) add or delete services, (b)
adjust future rates based on market conditions,
and (c) make de minimis changes, subject to
budget appropriations and the review and
approval as to form by the City Attorney; and
3. If required to maintain the service, authorize the
City Manager or designee to negotiate and
execute a new agreement with LCPtracker, Inc.,
provided the total maximum compensation of
$700,000 is not exceeded, subject to budget
appropriations and the review and approval as to
form by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda August 19, 2025
3.H Action to Authorize the City Manager to Execute an Agreement w
ith Intelligent Technologies and Services, Inc. for
Maintenance, Inspection, and Testing Services for Silicon Valley Power’s Fire Alarms, Smoke Detectors, Fire Suppression, and Extinguisher Systems
25-482
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of the California Code of
Regulations;
2. Authorize the City Manager or designee to
negotiate and execute an agreement with
Intelligent Technologies and Services Inc.
(Agreement) for maintenance, inspection, and
testing services for Silicon Valley Power’s fire
alarm, smoke detectors, fire suppression systems,
and extinguishers for a five-year term starting on
September 1, 2025, and ending on August 31,
2030, with a maximum compensation not to
exceed $1,500,000, subject to the appropriation of
funds and the review and approval as to form by
the City Attorney; and
3. Authorize the City Manager or designee to take
any actions as necessary to implement and
administer the Agreement, and to negotiate and
execute amendments to the Agreement to (a)
exercise a one-year option to extend the term of
the agreement through July 31, 2031, (b) increase
the maximum compensation by $500,000 for a
total maximum compensation of $2,000,000 for
the six-year term to be funded by the SVP
Operating or Capital Fund as applicable, (c) add
or delete services consistent with the scope of
services, (d) adjust future rates based on market
conditions, and (e) make de minimis changes
subject to the appropriation of funds and the
review and approval as to form by the City
Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda August 19, 2025
3.I Action to (1) Delegate Authority to the City Manager to Execute Amendment One to the System Maintenance Agreement with
Elster Solutions, LLC for Energy Axis Management System and Negotiate and Execute Future Purchase Orders, Agreements, or Amendments for Future Equipment or Services, and (2) Ratify Previous Payments Exceeding Council Authorization
25-83
1. Authorize the City Manager or designee to execute
Amendment No. 1 to the System Maintenance
Agreement (SMA) with Elster Solutions, LLC
(Elster);
2. Authorize the City Manager or designee to issue
purchase orders and negotiate additional
agreements or amendments to existing
agreements with Elster Solutions, LLC or Elster’s
authorized dealers for the procurement of meters,
equipment, materials, training, field services, and
other related services associated with the
EnergyAxis Management System and meters, in a
total aggregate amount not to exceed $5,500,000
for the period of July 1, 2025 through December
31, 2031, subject to budget appropriations and the
review and approval as to form by the City
Attorney;
3. Ratify annual payments made under the SMA in an
amount of $375,000 for the period of January
2017 through December 2025; and
4. Authorize the City Manager or designee to take
any actions necessary to implement and
administer the SMA, purchase orders, and other
related agreements, including negotiating and
executing future amendment(s) to (1) add or delete
services associated with the EnergyAxis or
meters; (2) adjust future rates based on market
conditions, and (3) make de minimis changes, all
subject to budget appropriations and the review
and approval as to form by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda August 19, 2025
3.J Action on the Historic Preservation Agreement (Mills Act Contract) (PLN24-00465) for 1435 Lexington Street
25-453
1. Determine that the project is categorically exempt
from CEQA pursuant to CEQA Guidelines Section
15331(Class 31 - Historical Resource
Restoration/Rehabilitation); and
2. Authorize the City Manager to execute a Mills Act
Contract in a final form approved by the City
Attorney and adopt the 10-Year Restoration and
Maintenance Plan associated with the property at
1435 Lexington Street.
Recommendation:
3.K Appointment of Cultural Commission Member and Bicycle Pedestrian
Advisory Committee (BPAC) Member to the Santa
Clara Station Area Plan Task Force (SATF)
25-851
Appoint Vernon Shure to represent the BPAC and
Neetu Garg to represent the Cultural Commission on
the SATF.
Recommendation:
3.L Authorize the City Manager to Execute the 2025-2029 Memorandum
of Understanding Between the City of Santa
Clara and the Public Safety Non-Sworn Employees’ Association (Unit 10) that Incorporates the Terms of the Tentative
Agreement
25-886
Authorize the City Manager to execute the
Memorandum of Understanding between the City of
Santa Clara and the Public Safety Non-Sworn
Employees’ Association (Unit 10) with effective dates
of August 17, 2025 - December 31, 2029, that
incorporates the terms of the Tentative Agreement.
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4.A Action on Stadium Authority Bills and Claims for the Month of June 2025
25-789
Approve the list of Stadium Authority Bills and Claims
for June 2025.
Recommendation: Page 8 of 11 City of Santa Clara Printed on 8/14/2025 Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda August 19, 2025
4.B Action on the Stadium Manager’s Request to Approve an Amendment No. 2 with ACCO Engineering Systems, Inc. and an Amendment No. 3 with O.C. McDonald Co., Inc. to Extend the Agreement Terms for One Year and Increase the Not to Exceed Amounts by $250,000 for On-Call Mechanical and Plumbing Maintenance and Repair Services at Levi’s Stadium
25-738
1. Approve the Stadium Manager’s request to
execute an Amendment No. 2 to the Agreement
with ACCO Engineered Systems to 1) extend the
term for one year beginning September 7, 2025 to
September 6, 2026, in an amount not to exceed
$250,000 for the fifth contract year and a total not
to exceed amount of $1,250,000, subject to
budget appropriations, and 2) increase the labor
rates by 3% as outlined in Exhibit G-2 for the fifth
contract year; and
2. Approve the Stadium Manager’s request to
execute an Amendment No. 3 to the Agreement
with O.C. McDonald Co. to extend the term for one
year beginning September 7, 2025 to September
6, 2026, in an amount not to exceed $250,000 for
the fifth contract year and a total not to exceed
amount of $1,504,922, subject to budget
appropriations.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda August 19, 2025
5. Public Hearing: Action on a Resolution of Necessity to Acquire Certain
Real Property Interests on 3508, 3520, 3530, 3540, and
3550 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project
25-820
Adopt a Resolution of Necessity Making the Required
Findings to Acquire Certain Real Property Interests on
3508, 3520, 3530, 3540, and 3550 Bassett Street,
Santa Clara, California, from the Owner of Record for
Purposes of Implementing the Silicon Valley Power
115kV Transmission Line Project (Five affirmative
votes required [California Code of Civil
Procedure section 1245.245]).
Recommendation:
6. Action on an Update to the City Council’s Public Notification, Outreach & Engagement Policy for all Planning Applications 25-643
Adopt the updated Public Notification, Outreach &
Engagement Policy for Planning Applications, as
modified by the Planning Commission, except for
increasing the notification radii beyond staff’s
recommendation for large and significant projects.
Recommendation:
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, August 26, 2025 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda August 19, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting