5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
07/08/2025
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Draft
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
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1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet
site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
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5:30 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Study Session to order at 5:34 PM.
Confirmation of a Quorum
1. 25-604
Assistant City Clerk Pimentel confirmed a quorum.
Study Session on Citywide Plan to Reduce Homelessness and Its Impacts Recommendation: The purpose of this report is to support a study session on the City’s Draft Citywide Plan to Reduce Homelessness and Its Impacts and the associated Two-Year Workplan. The study session will gather general input on the Draft Response Plan’s strategies, the Two-Year Workplan, and
more detailed feedback on the following key work items:
1. Work Item 2.1 - Temporary hotel program
2. Work Item 2.2 - Overnight inclement weather program
3. Work Item 2.3 - RV safe parking research
4. Work Item 3.1 - Street outreach and case management team
5. Work Item 5.2 - Funding to supplement cleanups and towing City Manager Grogan made some opening remarks and introduced Deputy City Manager Jung who provided a Powerpoint presentation on the Citywide Plan to reduce Homelessness and its impact. Hilary Armstrong (Deputy Director, County of Santa Clara Office of Supportive Housing), Housing and Community Services Division Manager Marcus, and Chief of Police Morgan joi joined the presentation.
Council questions followed.
Public Comment: Diane Harrison
Public speaker
Mayor Gillmor called for a recess at 6:58 PM and reconvened the meeting at 7:13 PM.
7:00 PM COUNCIL REGULAR MEETING
Study Session - 5:30 PM | Regular Meeting - 7:00 PM
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Call to Order
Mayor/Chair Gillmor called the regular meeting to order at 7:13 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
Mayor Gillmor called for a moment of silence for the victims of the recent flood in Texas.
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session matters heard on June 27, 2025.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Mayor Gillmor noted that Item 7 regarding the City Place Santa Clara Project would be heard before Item 5 regarding the Northern Receiving Station Upgrades and Expansion Project.
SPECIAL ORDER OF BUSINESS
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2. 25-754 Proclamation of July 2025 as Parks and Recreation Month Mayor Gillmor, on behalf of the Council, proclaimed July 2025 as Parks and Recreation Month.
Director of Parks and Recreation Sparacino accepted the proclamation and provided some remarks.
CONSENT CALENDAR
A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Gonzalez, to approve the Consent Calendar.
Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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3.A 25-783 Action on the June 3, 2025 Special City Council Meeting Minutes, June 10, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes, and June 16, 2025 Special City Council Meeting Minutes
Recommendation: Approve the June 3, 2025 Special City Council Meeting Minutes, June 10,
2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes, and June 16, 2025 Special City Council Meeting Minutes.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to approve the June 3, 2025 Special City
Council Meeting Minutes, June 10, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes, and June 16, 2025 Special City Council Meeting Minutes.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.B 25-13
Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
1. Bicycle & Pedestrian Advisory Committee - March 24, 2025
2. Board of Library Trustees - May 5, 2025
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to note and file the minutes of Bicycle & Pedestrian Advisory Committee - March 24, 2025 and Board of Library Trustees - May 5, 2025.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.C 25-69 Actions on a Proposed Award of Contract for the Lafayette Street Class IV Bikeway and Pavement Rehabilitation Project to O’Grady Paving, Inc., Authorize the City Manager to Execute a Funding Agreement with Santa Clara Valley Transportation Authority for 2016 Measure B Funding, and Related Budget Amendments
Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;
2. Approve and authorize the City Manager to execute the funding agreement between the City of Santa Clara and Santa Clara Valley Transportation Authority, including minor modifications, amendments, and time extensions, if needed, in final forms approved by the City Attorney;
3. Award the Public Works Contract for the Lafayette Street Class IV Bikeway and Pavement Rehabilitation Project to O’Grady Paving, Inc., the lowest responsive and responsible bidder, in the amount of $4,087,445 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney;
4. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $408,745 for a total project budget not to exceed amount of $4,496,190, in final forms approved by the City Attorney; and
5. Approve the following FY 2025/26 budget amendments:
a. In the Streets and Highways Capital Fund, recognize grant revenue of $997,000 from Valley Transportation Authority, recognize transfers of $135,900 from the Water Utility Capital Fund and $34,000 from the Sewer Utility Fund, and increase Lafayette Street Class IV Bikeway and Pavement Rehabilitation project
appropriation by $1,166,900, (five affirmative Council votes required to appropriate additional revenue);
b. In the Streets and Highways Capital Fund, reduce the Pedestrian and Bicycle Enhancement Facilities project appropriation by $99,700, reduce the Annual Street Maintenance and Rehabilitation Program project appropriation by $3,250,000, and increase the appropriation in the Lafayette Street Class IV Bikeway project appropriation by $3,349,700 (majority affirmative Council votes required);
c. In the Water Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and reduce the Buildings and Grounds appropriation by $135,900 (majority affirmative Council votes required); and
d. In the Sewer Utility Fund, establish a transfer to the Streets and
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Highways Capital Fund and reduce the unrestricted ending fund balance by $34,000 (five affirmative Council votes required for the use of unused balances).
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) approve and authorize the City Manager to execute the funding agreement with Santa Clara Valley Transportation Authority, including minor modifications, amendments, and time extensions, if needed, in final forms approved by the City Attorney; (3) award the Public Works Contract for the Lafayette Street Class IV Bikeway and Pavement Rehabilitation Project to O’Grady Paving, Inc., the lowest responsive and responsible bidder, in the amount of $4,087,445 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney; (4) authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $408,745 for a total project budget not to exceed amount of $4,496,190, in final forms approved by the City Attorney; and (5) approve the following Fiscal Year 2025/26 budget amendments: (a) in the Streets and Highways Capital Fund, recognize grant revenue of $997,000 from Valley Transportation Authority, recognize transfers of $135,900 from the Water Utility Capital Fund and $34,000 from the Sewer Utility Fund, and increase Lafayette Street Class IV Bikeway and Pavement Rehabilitation project appropriation by $1,166,900; (b) in the Streets and Highways Capital Fund, reduce the Pedestrian and Bicycle Enhancement Facilities project appropriation by $99,700, reduce the Annual Street Maintenance and Rehabilitation Program project appropriation by $3,250,000, and increase the appropriation in the Lafayette Street Class IV Bikeway project appropriation by $3,349,700; (c) in the Water Utility Capital Fund, establish a transfer to the Streets and Highways Capital Fund and reduce the Buildings and Grounds appropriation by $135,900; and (d) in the Sewer Utility Fund, establish a transfer to the Streets and Highways Capital Fund and reduce the unrestricted ending fund balance by $34,000.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.D 25-77 Action to Delegate Authority to the City Manager to Execute Purchase Orders and Negotiate Agreements and/or Amendments with Doble Engineering Company for Test Equipment, PowerBase Software, Relay Testing Software, and Other Services Related to Silicon Valley Power Operations, and to Ratify Amendments and Payments Exceeding City Manager Authority
Recommendation:
1. Authorize the City Manager to negotiate and execute agreements, and/or purchase orders with Doble Engineering Company for test equipment, software (including PowerBase and Relay Testing Software), engineering services, and other related products and services with a maximum authorization of $1,000,000 for the period of April 1, 2018, through March 31, 2030, subject to budget appropriations and the review and approval as to form by the City Attorney;
2. Ratify the City Manager’s execution of amendments to the Doble Master Services Agreement and related purchase orders and payments issued to Doble prior to the date of this report in excess of the City Manager’s authority; and
3. Authorize the City Manager to (1) take any actions necessary to implement and administer the purchase orders or agreements and (2) a negotiate and execute amendment(s) to (a) add or delete services associated with the services; (b) adjust future rates based on market conditions, (c) make de minimis changes; and (d) extend the term of the Master Agreement through March 31, 2030, subject to budget appropriations and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager to negotiate and execute agreements, and/or purchase orders with Doble Engineering Company for test equipment, software (including PowerBase and Relay Testing Software), engineering services, and other related products and services with a maximum authorization of $1,000,000 for the period of April 1, 2018, through March 31, 2030, subject to budget appropriations and the review and approval as to form by the City Attorney; (2) ratify the City Manager’s execution of amendments to the Doble Master Services Agreement and related purchase orders and payments issued to Doble prior to the date of this report in excess of the City Manager’s authority; and (3) authorize the City Manager to: (a) take any actions necessary to implement and administer the purchase orders or agreements and (2) a negotiate and execute amendment(s) to: (i) add or delete services associated with the services; (ii) adjust future rates based on market conditions, (iii) make de minimis changes; and (iv) extend the term of the Master Agreement through March 31, 2030, subject to
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budget appropriations and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.E 25-82 Action on Delegation of Authority to the City Manager to Negotiate and Execute Agreement(s) and Amendment(s) with Art Alger, Inc. DBA Peninsula Crane and Rigging for As-Needed Crane Services for Silicon Valley Power and the Water and Sewer Utilities Department Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations;
2. Delegate authority to the City Manager or designee to negotiate and execute an agreement with Art Alger, Inc. DBA Peninsula Crane and Rigging for Silicon Valley Power (SVP Agreement) for a five-year term beginning on or around August 1, 2025, with a one-year option to extend the agreement term through July 31, 2031, and a maximum compensation not to exceed $2,000,000, subject to the review and approval as to form by the City Attorney;
3. Delegate authority to the City Manager or designee to negotiate and execute an agreement with Art Alger, Inc. DBA Peninsula Crane and Rigging for the Water and Sewer Utilities Department (Water Agreement) for a five-year term beginning on or around August 1, 2025, with a one-year option to extend the agreement term through July 31, 2031, and a maximum compensation not to exceed $350,000, subject to the review and approval as to form by the City Attorney; and
4. Authorize the City Manager or designee to take any actions as necessary to implement and administer the SVP Agreement and Water Agreement, and to negotiate and execute amendments to these agreement to: (a) add or delete services consistent with the scope of services, (b) adjust future rates based on market conditions, (c) extend the term one additional year through July 31, 2031, (d) make de minimis changes, and (e) increase the maximum compensation for the SVP Agreement up to $500,000 for a total maximum compensation of $2,500,000, subject to the appropriation of funds and to the review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations; (2) delegate authority to the City Manager or designee to negotiate and execute an agreement with Art Alger, Inc. DBA Peninsula Crane and Rigging for Silicon Valley Power (SVP Agreement) for a five-year term beginning on or around August 1, 2025, with a one-year option to extend the agreement term through July 31, 2031, and a maximum compensation not to exceed $2,000,000, subject to the review and approval as to form by the City Attorney; (3) delegate authority to the City Manager or designee to negotiate and execute
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an agreement with Art Alger, Inc. DBA Peninsula Crane and Rigging for the Water and Sewer Utilities Department (Water Agreement) for a five-year term beginning on or around August 1, 2025, with a one-year option to extend the agreement term through July 31, 2031, and a maximum compensation not to exceed $350,000, subject to the review and approval as to form by the City Attorney; and (4) authorize the City Manager or designee to take any actions as necessary to implement and administer the SVP Agreement and Water Agreement, and to negotiate and execute amendments to these agreement to: (a) add or delete services consistent with the scope of services, (b) adjust future rates based on market conditions, (c) extend the term one additional year through July 31, 2031, (d) make de minimis changes, and (e) increase the maximum compensation for the SVP Agreement up to $500,000 for a total maximum compensation of $2,500,000, subject to the appropriation of funds and to the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.F 25-476 Action on Amendment No. 3 to Agreement with The Permanente Medical Group, Inc. for Professional Medical Services for Public Safety Employees Recommendation: 1. Authorize the City Manager or designee to execute Amendment No. 3 to the agreement with The Permanente Medical Group, Inc. for Professional Medical Services to extend the term through August 31, 2030, subject to appropriation of funds and review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to negotiate and execute future Amendments making minor modifications to the agreement and to extend the term, if needed, with no increase to the not-to-exceed maximum compensation, subject to review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager or designee to execute Amendment No. 3 to the agreement with The Permanente Medical Group, Inc. for Professional Medical Services to extend the term through August 31, 2030, subject to
appropriation of funds and review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to negotiate and execute future Amendments making minor
modifications to the agreement and to extend the term, if needed, with no increase to the not-to-exceed maximum compensation, subject to review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.G 25-522 Action on Delegation of Authority to Authorize the City Manager to Issue Purchase Orders and Negotiate and Execute Agreements or Amendments with Environmental Systems Corporation DBA ESC Spectrum Corporation for Data Acquisition and Historian System Support and Maintenance Service Related to Silicon Valley Power Operations and to Ratify Prior Payments
Recommendation:
1. Authorize the City Manager issue purchase orders or negotiate and execute agreements and amendments with Environmental Systems Corporation DBA ESC Spectrum (ESC) for Data Acquisition and Handling System (DAHS) for a maximum authorization of $800,000 for purchase orders and payments issued during the period of January 1, 2025, through April 30, 2031, subject to the appropriation of funds and review and approval as to form by the City Attorney;
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the purchase orders and agreements, including negotiating and executing future agreements or amendment(s) to (a) add or delete services associated with the services, (b) adjust future rates based on market conditions, and (c) make de minimis changes, subject to budget appropriations and review and approval as to form by the City Attorney; and
3. Ratify prior payments made to ESC in connection with DAHS services and software occurring prior to 2025 in the approximate amount of $1,200,000.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager to issue purchase orders or negotiate and execute agreements and amendments with Environmental Systems Corporation DBA ESC Spectrum (ESC) for Data Acquisition and Handling System (DAHS) for a maximum authorization of $800,000 for purchase orders and payments issued during the period of January 1, 2025, through April 30, 2031, subject to the appropriation of funds and review and approval as to form by the City Attorney; (2) authorize the City Manager or designee to take any actions necessary to implement and administer the purchase orders and agreements, including negotiating and executing future agreements or amendment(s) to (a) add or delete services associated with the services, (b) adjust future rates based on market conditions, and (c) make de minimis changes, subject to budget appropriations and review and approval as to form by the City Attorney; and (3) ratify prior payments made to ESC in connection with DAHS services and software occurring prior to 2025 in the approximate amount of $1,200,000.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.H 25-569 Action on Award of Contract for the Emergency Operations Center Security Upgrades Project to Arrow Fencing and Related Budget Amendments Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15311 (Accessory Structures) of Title 14 of California Code of Regulations;
2. Award the Public Works Contract for the Emergency Operations Center Security Upgrades Project to Arrow Fencing, the lowest responsive and responsible bidder, in the amount of $558,000 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney;
3. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $83,700, for a total project budget not to exceed amount of $641,700, in final forms approved by the City Attorney; and
4. Approve the following FY 2025/26 budget amendments for the funding of the project:
a. In the Fire Department Capital Fund, recognize transfers of $420,348 from the General Fund - Capital Projects Reserve and $79,372 from the Electric Operating Grant Trust Fund, and increase the Emergency Operations Center Security Upgrades Project by $499,720 (five affirmative Council votes required to
appropriate additional revenue);
b. In the General Fund, establish a transfer to the Fire Department Capital Fund and decrease the Capital Projects Reserve by $420,348 (five affirmative Council votes required for the use of unused balances); and
c. In the Electric Operating Grant Trust Fund, establish a transfer to the Fire Department Capital Fund and decrease the Ending Fund Balance - Greenhouse Gas Program by $79,372 (five affirmative Council votes required for the use of unused balances).
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15311
(Accessory Structures) of Title 14 of California Code of Regulations; (2) award the Public Works Contract for the Emergency Operations Center Security Upgrades Project to Arrow Fencing, the lowest responsive and responsible bidder, in the amount of $558,000 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in final forms approved by the City Attorney; (3) authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or
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$83,700, for a total project budget not to exceed amount of $641,700, in final forms approved by the City Attorney; and (4) approve the following FY 2025/26 budget amendments for the funding of the project: (a) in the Fire Department Capital Fund, recognize transfers of $420,348 from the General Fund - Capital Projects Reserve and $79,372 from the Electric Operating Grant Trust Fund, and increase the Emergency Operations Center Security Upgrades Project by $499,720 (five affirmative Council votes required to appropriate additional revenue); (b) in the General Fund, establish a transfer to the Fire Department Capital Fund and decrease the Capital Projects Reserve by $420,348 (five affirmative Council votes required for the use of unused balances); and (c) in the Electric Operating Grant Trust Fund, establish a transfer to the Fire Department Capital Fund and decrease the Ending Fund Balance - Greenhouse Gas Program by $79,372.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.I 25-624
Informational Report on 2025 Q2 Legislative Updates
Recommendation: Note and file the informational report on 2025 Q2 legislative updates.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to note and file the informational report on 2025 Q2 legislative updates.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.J 25-731 Action on Authorizing the City Manager to Negotiate and Execute Amendments to the Agreement with N. Harris Computer Corporation for the NorthStar CIS Utility Billing System
Recommendation:
1. Authorize the City Manager or designee to negotiate and execute Amendment No. 6 and Amendment No. 7 to the agreement with N.
Harris Computer Corporation (Agreement) for the NorthStar Customer Information System Customer Connect Portal integration with CyberSource and the EnergyIP Integration Modernization, including extending the term to December 31, 2028 and increasing the maximum compensation by $261,256 for a revised maximum compensation not to exceed $1,031,703, subject to the review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the Agreement, including negotiating and executing future amendment(s) to (a) add, modify, or delete services, including software subscription or support services, (b) increase the maximum compensation by an additional $300,000 for a total maximum compensation amount not-to-exceed $1,331,703 to cover unanticipated services required to maintain system compatibility, support compliance, or respond to operational requirements, (c) extend the term as needed to complete approved projects, and (d) make de minimis changes, all subject to the total maximum compensation of $1,331,703, appropriation of funds, and review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager or designee to negotiate and execute Amendment No. 6 and
Amendment No. 7 to the agreement with N. Harris Computer Corporation (Agreement) for the NorthStar Customer Information System Customer Connect Portal integration with CyberSource and the EnergyIP Integration Modernization, including extending the term to December 31, 2028 and increasing the maximum
compensation by $261,256 for a revised maximum compensation not to exceed $1,031,703, subject to the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions necessary to implement and administer the Agreement, including negotiating and executing future amendment(s) to (a) add, modify, or delete services, including software subscription or support services, (b) increase the maximum compensation by an additional $300,000 for a total maximum compensation amount not-to-exceed $1,331,703 to cover unanticipated services required to maintain system compatibility, support compliance, or respond to operational requirements, (c)
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extend the term as needed to complete approved projects, and (d) make de minimis changes, all subject to the total maximum compensation of $1,331,703, appropriation of funds, and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.K 25-773 Action to (1) Adopt a Resolution Declaring an Urgency in Accordance with Charter Section 1310, Contracts on Public Works, to Allow for the Award of Contracts for Projects Implementing Security Measures to Mitigate Risks to Public Services and Facilities without Advertising for Bids, (2) Authorize the City Manager to Execute Agreements, Amendments, and Change Orders for Services, Equipment and Materials in connection with the Implementation of Security Measures to Mitigate Risks to Public Services and Facilities, (3) Approval of one full-time position to develop, implement, and manage Silicon Valley Power’s security measures and (4) Approve Related Budget Amendment
Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of California Code of Regulations.
2. Adopt a resolution declaring an urgency in accordance with City Charter Section 1310 to allow for the award of contracts to various contractors to implement public facility security measures without advertising for bids.
3. Authorize the City Manager to negotiate and execute agreements, amendments, change orders, and/or purchase orders with various vendors in connection with the implementation of security measures at various City public facility sites, for a maximum aggregate compensation amount not-to-exceed $20,000,000, subject to the review and approval as to form by the City Attorney.
4. Authorize the City Manager or designee to (a) take any actions as necessary to implement and administer the agreements and/or purchase orders, and (b) negotiate and execute amendments to the agreements or purchase orders for (i) project scope changes/additions, (ii) any unanticipated conditions or requirements, (iii) extensions of the agreement term, and (iv) de minimis revisions, all subject to the above maximum aggregate compensation amount and review and approval as to form by the City Attorney.
5. Approve the addition of one (1) Electric Program Manager in the Electric Utility Department.
6. Approve the following FY 2025/26 budget amendments:
a. In the Electric Utility Fund, decrease the Infrastructure Reserve Ending Fund Balance and increase the transfer to the Electric Utility Capital Fund in the amount of $20.0 million (five affirmative Council votes required for the use of unused balances) and
b. In the Electric Utility Capital Fund, increase the transfer from the Electric Utility Fund and increase the Substation Physical Security Improvements Project in the amount of $20.0 million (five affirmative Council votes required to appropriate
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additional revenue).
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of California Code of Regulations; (2) adopt Resolution No. 25-9463 declaring an urgency in accordance with City Charter Section 1310 to allow for the award of contracts to various contractors to implement public facility security measures without advertising for bids; (3) authorize the City Manager to negotiate and execute agreements, amendments, change orders, and/or purchase orders with various vendors in connection with the implementation of security measures at various City public facility sites, for a maximum aggregate compensation amount not-to-exceed
$20,000,000, subject to the review and approval as to form by the City Attorney; (4) authorize the City Manager or designee to (a) take any actions as necessary to implement and administer the agreements and/or purchase orders, and (b) negotiate and execute amendments to the agreements or purchase orders for (i) project scope changes/additions, (ii) any unanticipated conditions or requirements, (iii) extensions of the agreement term, and (iv) de minimis revisions, all subject to the above maximum aggregate compensation amount and review and approval as to form by the City Attorney; (5) approve the addition of one (1) Electric Program Manager in the Electric Utility Department; (6) approve the following Fiscal Year 2025/26 budget amendments: (a) in the Electric Utility Fund, decrease the Infrastructure Reserve Ending Fund Balance and increase the transfer to the Electric Utility Capital Fund in the amount of $20.0 million and (b) in the Electric Utility Capital Fund, increase the transfer from the Electric Utility Fund and increase the Substation Physical Security Improvements Project in the amount of $20.0 million.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
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4.A 25-701 Action on Stadium Authority Bills and Claims for the Month of May 2025 Recommendation: Approve the list of Stadium Authority Bills and Claims for May 2025.
A motion was made by Boardmember Hardy, seconded by
Boardmember Gonzalez, to approve the list of Stadium Authority Bills and Claims for May 2025.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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PUBLIC PRESENTATIONS
Krish Arora spoke regarding climate anxiety.
Betsy Megas spoke regarding the Stevens Creek Boulevard Vision Study.
25-800 Post Meeting Material
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
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7. 25-457 Public Hearing: Consideration of Various Actions to Amend the City Place Santa Clara Project (PLN24-00060) Located at 5155 Stars and Stripes Drive to Provide for a New Scheme C Land Use Scenario to add Light Industrial as a Permitted Land Use on Parcels 1 and 2, Replacing the Originally Planned Office Uses and Transferring Unused Development Intensity to Parcel 4 and to Implement Other Project Changes Recommendation:
1. Adopt a resolution for an Addendum to the City Place Santa Clara Environmental Impact Report (2016 EIR)
2. Adopt a resolution approving the General Plan Amendment to revise the permitted uses under the Urban Center/Entertainment District land use classification to include the proposed light industrial uses on Parcels 1 and 2 for the Related Santa Clara project at 5155 Stars and Stripes Drive (‘Project”).
3. Adopt a resolution approving a Rezone to Amend the approved Planned Development Master Community (PD-MC) to add a new Scheme C for the Project.
4. Waive first reading and introduce an ordinance to approve amending the Development Agreement to implement aspects of Scheme C for Project.
5. Adopt a resolution amending the Disposition and Development Agreement for Project.
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Director of Community Development Department Hamid who gave a Powerpoint presentation on the City Place Santa Clara Project. Steve Eimer (Executive Vice President, Related Companies), Nick Vanderboom (Chief Operating Officer, Related Companies), Anna Shimko (Partner, Burke, Williams and Sorensen), and David Doezema (Principal, Keyser Marston & Associates) joined the presentation.
Council questions followed.
Public comment: Larry McColloch
Mei Ling
David Kertes
Mike Walke
Howard C
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Tory N
James P
Debbie Tryforos
Pat Nikolai
Dana Caldwell
Edward Strine
Marion Valino
Helen N
Robyn Burdick
City Manager Grogan, Director of Community Development Hamid, Steve Eimer (Executive Vice President, Related Companies), and Anna Shimko (Partner, Burke, Williams and Sorensen) addressed Council questions.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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A motion was made by Vice Mayor Cox, seconded by Councilmember Gonzalez, to (1) adopt Resolution No. 25-9465 for an Addendum to the City Place Santa Clara Environmental Impact Report (2016 EIR); (2) adopt Resolution No. 25-9466 approving the General Plan Amendment to revise the permitted uses under the Urban Center/Entertainment District land use classification to include the proposed light industrial uses on Parcels 1 and 2 for the Related Santa Clara project at 5155 Stars and Stripes Drive (‘Project”); (3) adopt Resolution No. 25-9467 approving a Rezone to Amend the approved Planned Development Master Community (PD-MC) to add a new Scheme C for the Project; (4) waive first reading and introduce Ordinance No. 2078 amending the Development Agreement to implement aspects of Scheme C for Project; (5) adopt Resolution No. 25-9468 amending the Disposition and Development Agreement for Project; and (6) provide the BMX track with 18 months notice to vacate.
A substitute motion was made by Councilmember Jain, seconded by Councilmember Park, to (1) adopt Resolution No. 25-9465 for an Addendum to the City Place Santa Clara Environmental Impact Report (2016 EIR); (2) adopt Resolution No. 25-9466 approving the General Plan Amendment to revise the permitted uses under the Urban Center/ Entertainment District land use classification to include the proposed light industrial uses on Parcels 1 and 2 for the Related Santa Clara project at 5155 Stars and Stripes Drive (‘Project”); (3) adopt Resolution No. 25-9467 approving a Rezone to Amend the approved Planned Development Master Community (PD-MC) to add a new Scheme C for the Project; (4) waive first reading and introduce Ordinance No. 2078 amending the Development Agreement to implement aspects of Scheme C for Project; (5) adopt Resolution No. 25-9468 amending the Disposition and Development Agreement for Project; and (6) provide the BMX track with 18 months notice to vacate; and (7) require all data centers to use carbon free electricity.
Council discussion ensued.
A motion was made by Councilmember Jain, seconded by
Councilmember Park, to consider the substitute motion.
The motion failed.
Aye: Councilmember Chahal, Councilmember Park, and Councilmember Jain
3 -
Nay: Councilmember Gonzalez, Councilmember Hardy, Vice Mayor Cox, and Mayor Gillmor
4 -
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A motion was made by Vice Mayor Cox, seconded by
Councilmember Gonzalez, to (1) adopt Resolution No. 25-9465 for an Addendum to the City Place Santa Clara Environmental Impact Report (2016 EIR); (2) adopt Resolution No. 25-9466 approving the General Plan Amendment to revise the permitted uses under the Urban Center/Entertainment District land use classification to include the proposed light industrial uses on Parcels 1 and 2 for the Related Santa Clara project at 5155 Stars and Stripes Drive (‘Project”); (3) adopt Resolution No. 25-9467 approving a Rezone to Amend the approved Planned Development Master Community (PD-MC) to add a new Scheme C for the Project; (4) waive first reading and introduce Ordinance No. 2078 amending the
Development Agreement to implement aspects of Scheme C for Project; (5) adopt Resolution No. 25-9468 amending the Disposition and Development Agreement for Project; and (6) provide the BMX track with 18 months notice to vacate.
Aye: Councilmember Gonzalez, Councilmember Hardy, Vice Mayor Cox, and Mayor Gillmor
4 -
Nay: Councilmember Chahal, Councilmember Park, and Councilmember Jain
3 -
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5. 25-417 Action on an Award of Contract for the Northern Receiving Station Upgrades and Expansion Project Contract No. 2454 to Henkels and McCoy West, LLC and Related Budget Amendment
Recommendation:
1. Award the Public Works Contract for the Northern Receiving Station Upgrades and Expansion Projects, No. 2454, to the lowest responsive and responsible bidder, Henkels & McCoy West, LLC in the amount of $47,788,603.86 (Base Contract Price) and approve Bid Alternates #1- 9, in the amount of $12,068,489.28, for a revised Base Contract Price not to exceed $59,857,093.14 and authorize the City Manager or designee to execute the Contract (Contract), subject to the review and approval as to form by the City Attorney;
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the Contract including executing any and all documents in furtherance of the award, completion, and acceptance of the Project and approval of any necessary change orders not to exceed 15 percent of the revised Base Contract Price, or $8,978,563.97, for a total contract amount not to exceed $68,835,657.11; and,
3. Approve the FY 2025/26 budget amendment in the Electric Utility Capital Fund to increase the Unrestricted Beginning Fund Balance and increase the Northern Receiving Station Upgrades and Expansion Project in the amount of $16 million (five affirmative Council votes are required for the use of unused balances).
City Manager Grogan made some opening remarks and introduced Chief Electric Utility Officer Procos and Principal Electric Utility Engineer Jackman who provided a Powerpoint presentation on the Northern Receiving Station Upgrades and Expansion Project.
Council questions followed.
Principal Electric Utility Engineer Jackman addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to (1) award the Public Works Contract for the Northern Receiving Station Upgrades and Expansion Projects, No. 2454, to the lowest responsive and responsible bidder, Henkels & McCoy West, LLC in the amount of $47,788,603.86 (Base Contract Price) and approve Bid Alternates #1-9, in the amount of $12,068,489.28, for a revised Base Contract Price not to exceed $59,857,093.14 and authorize the City Manager or designee to execute the Contract (Contract), subject to the review and approval
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as to form by the City Attorney; (2) authorize the City Manager or designee to take any actions necessary to implement and administer the Contract including executing any and all documents in furtherance of the award, completion, and acceptance of the Project and approval of any necessary change orders not to exceed 15 percent of the revised Base Contract Price, or $8,978,563.97, for a total contract amount not to exceed $68,835,657.11; and (3) approve the Fiscal Year 2025/26 budget amendment in the Electric Utility Capital Fund to increase the Unrestricted Beginning Fund Balance and increase the Northern Receiving Station Upgrades and Expansion Project in the amount of $16 million.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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6. 25-526
Public Hearing: Action on a Resolution of Necessity to Acquire Certain Real Property Interests on 3205 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project
Recommendation:
Adopt a Resolution of Necessity Making the Required Findings to Acquire Certain Real Property Interests on 3205 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project (Five affirmative votes required [California Code of Civil Procedure section 1245.245]).
Mayor Gillmor opened the Public Hearing.
Principal Electric Utility Engineer Jackman provided a Powerpoint presentation on a resolution of necessity making the required findings to acquire certain real property interests at 3205 Bassett Street for purposes of implementing the Silicon Valley Power 115 kV Transmission Line Project.
Council questions followed.
Public Comment: None.
A motion was made by Councilmember Chahal, seconded by
Councilmember Jain, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to adopt Resolution No. 25-9464 Making the Required Findings to Acquire Certain Real Property
Interests at 3205 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
8. 25-755 Action on Proposed Formation of a Charter Review Committee to Conduct Comprehensive Review of the City Charter to Update, Make Corrections and Better Align the Charter with State Law and Current Best Practices and to Draft a Comprehensive Charter Amendment for Presentation to the City Council and Possibly the Voters at the November 2026 Election Recommendation:
Review, discuss and provide direction to staff on the proposed formation of a City Charter Review Committee to engage in a comprehensive Charter review and amendment process
This item was deferred to the July 15, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The meeting was adjourned at 12:03 AM.
The next regular scheduled meeting is on Tuesday, July 15, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting.
In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
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