5:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
08/19/2025
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Council/Boardmember Jain participated remotely from the following location:
3885 Dinah Road, Carnelian Bay, CA 96140
Council/Boardmember Hardy participated remotely from the following location:
2998 Jerald Avenue, Santa Clara, CA 95051
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item
on this agenda, which are not exempt from disclosure
pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time
that the public records are distributed or made
available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
08/19/2025Meeting Minutes
Closed Session - 5:00 PM | Regular Meeting - 7:00 PM
5:00 PM CLOSED SESSION
25-951 eComments
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:04 PM.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.
1.A 25-835 Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1)
Seniga v. City of Santa Clara, Santa Clara County Superior Court Case Number 24-CV-451834
1.B 25-871
Public Employee Performance Evaluation (CC)
Pursuant to Gov. Code § 54957(b)(1)
Title: City Manager
1.C 25-850
Public Employee Performance Evaluation (CC)
Pursuant to Gov. Code § 54957(b)(1)
Title: City Attorney
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6(a)
Agency designated representatives: Councilmembers Jain, Chahal, and Hardy; City staff members Aracely Azevedo, Sujata Reuter Unrepresented Employee: City Attorney
Public Comment
None.
Convene to Closed Session (Council Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:06 PM. 7:00 PM COUNCIL REGULAR MEETING
Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:10 PM.
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Stadium Authority Board Meeting
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Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Chahal recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins and Mayor Gillmor reported that there was no reportable action from Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
SPECIAL ORDER OF BUSINESS
2.A 25-888 Commemoration of the 80th Anniversary of National Liberation of Korea Mayor Gillmor, on behalf of the Council, commemorated the 80th Anniversary of National Liberation of Korea.
Sang Deok Na (Deputy Counsel General, Consulate General of the Republic of Korea), Daniel Woo (President, Silicon Valley Korean American Federation), and Jonathan Kim (President, San Francisco & Bay Area Korea Center) accepted the proclamation and provided some remarks.
Council comments followed.
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2.B 25-894 Proclamation of August 24, 2025 as Ukrainian Independence Day Mayor Gillmor, on behalf of the Council, proclaimed August 24, 2025 as Ukranian Independence Day.
Oleskii Khorosh (Consul, Counsulate General of Ukraine) and Iryna Smozh (Ukrainian National Women's League of America) accepted the proclamation and provided some remarks.
CONSENT CALENDAR
Councilmember Jain noted that he will recuse himself from Item 3.J regarding a Historic Preservation Agreement due to a conflict of interest as he owns property near the subject property.
Councilmember Jain pulled Item 3.I regarding a System Maintenance Agreement.
A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Park, to approve the Consent Calendar (except Items 3.J and 3.I).
Aye:
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
7 -
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3.A 25-861 Action on the June 17, 2025 Special City Council and Santa Clara Stadium Authority Board, June 24, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board, June 27, 2025 Special City Council Meeting, July 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, and July 15, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.
Recommendation:
Approve the June 17, 2025 Special City Council and Santa Clara Stadium Authority Board, June 24, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board, June 27, 2025 Special City Council Meeting, July 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, and July 15, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to approve the June 17, 2025 Special City Council and Santa Clara Stadium Authority Board, June 24, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board, June 27, 2025 Special City Council Meeting, July 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, and July 15, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.B 25-15 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
City-School Liaison Committee - November 19, 2024
Neighborhood University Relations Committee - February 24, 2025 Cultural Commission - June 2, 2025
Parks & Recreation Commission - June 9, 2025
Station Area Task Force - June 19, 2025
Planning Commission - May 21, 2025
Planning Commission - June 11, 2025
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to Note and file the Minutes of: City-School Liaison Committee - November 19, 2024; Neighborhood University Relations Committee - February 24, 2025; Cultural Commission - June 2, 2025; Parks & Recreation Commission - June 9, 2025; Station Area Task Force - June 19, 2025; Planning Commission - May 21, 2025; and Planning Commission - June 11, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.C 25-788
Action on City Bills and Claims Report for the period June 7, 2025 - July 14, 2025
Recommendation:
Approve the list of Bills and Claims for June 7, 2025 - July 14, 2025.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to approve the list of Bills and Claims for June 7, 2025 - July 14, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.D 25-824
Action on Monthly Investment Report for June 2025
Recommendation: Note and file the Monthly Investment Report for June 2025 as presented.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to note and file the Monthly Investment Report for June 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.E 25-705 Action on the Santa Clara Convention Center FY 2024/25 3rd Quarter Financial Status Report
Recommendation: Note and file the Santa Clara Convention Center Financial Status Report for the 3rd Quarter ending March 31, 2025, as submitted by Oak View Group (OVG).
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to note and file the Santa Clara Convention Center Financial Status Report for the 3rd Quarter ending March 31, 2025, as submitted by Oak View Group (OVG).
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.F 25-799 Action Authorizing the City Manager to Negotiate and Execute an Agreement for Design Professional Services with CSG Consultants, Inc. for the Corporation Yard Pavement Project (CIP 2432)
Recommendation:
1. Authorize the City Manager or designee to negotiate and execute an agreement with CSG Consultants, Inc. (Agreement) for Design Professional Services for the Corporation Yard Pavement Project (CIP 2432) for an initial term ending December 31, 2026, and a maximum compensation not to exceed $380,000, subject to the review and approval as to form by the City Attorney and
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to (a) add or delete services consistent with their scope of services, (b) adjust future rates based on market conditions, (c) exercise up to two options to extend the term of the agreement through December 31, 2028, and (d) make de minimis revisions, subject to budget appropriations and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) authorize the City Manager or designee to negotiate and execute an agreement with CSG Consultants, Inc. (Agreement) for Design Professional Services for the Corporation Yard Pavement Project (CIP 2432) for an initial term ending December 31, 2026, and a maximum compensation not to exceed $380,000, subject to the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement and to negotiate and execute amendments to (a) add or delete services consistent with their scope of services, (b) adjust future rates based on market conditions, (c) exercise up to two options to extend the term of the agreement through December 31, 2028, and (d) make de minimis revisions, subject to budget appropriations and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.G 25-87 Action to Delegate Authority to the City Manager to Authorize Ongoing Payments for the Existing Agreement with LCPtracker, Inc. for Labor Compliance Software and to Negotiate and Execute Future Agreements and Amendments
Recommendation:
1. Authorize the City Manager or designee to authorize ongoing payments under the agreement with LCPtracker, Inc. for labor compliance software and related services, for a total maximum compensation of $700,000 for the period of June 2018 through December July 31, 2030, subject to the appropriation of funds and the review and approval as to form by the City Attorney;
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the existing agreement with LCPTracker, Inc. and negotiate and execute amendments to (a) add or delete services, (b) adjust future rates based on market conditions, and (c) make de minimis changes, subject to budget appropriations and the review and approval as to form by the City Attorney; and
3. If required to maintain the service, authorize the City Manager or designee to negotiate and execute a new agreement with LCPtracker, Inc., provided the total maximum compensation of $700,000 is not exceeded, subject to budget appropriations and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) authorize the City Manager or designee to authorize ongoing payments under the agreement with
LCPtracker, Inc. for labor compliance software and related services, for a total maximum compensation of $700,000 for the period of June 2018 through December July 31, 2030, subject to the appropriation of funds and the review and approval as to form by the City Attorney; (2) authorize the City Manager or designee to take any actions necessary to implement and administer the existing agreement with LCPTracker, Inc. and negotiate and execute amendments to (a) add or delete services, (b) adjust future rates based on market conditions, and (c) make de minimis changes, subject to budget appropriations and the review and approval as to form by the City Attorney; and (3) if required to maintain the service, authorize the City Manager or designee to negotiate and execute a new agreement with LCPtracker, Inc., provided the total maximum compensation of $700,000 is not exceeded, subject to budget appropriations and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.H 25-482 Action to Authorize the City Manager to Execute an Agreement with Intelligent Technologies and Services, Inc. for Maintenance, Inspection, and Testing Services for Silicon Valley Power’s Fire Alarms, Smoke Detectors, Fire Suppression, and Extinguisher Systems
Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations;
2. Authorize the City Manager or designee to negotiate and execute an agreement with Intelligent Technologies and Services Inc. (Agreement) for maintenance, inspection, and testing services for Silicon Valley Power’s fire alarm, smoke detectors, fire suppression systems, and extinguishers for a five-year term starting on September 1, 2025, and ending on August 31, 2030, with a maximum compensation not to exceed $1,500,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and
3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, and to negotiate and execute amendments to the Agreement to (a) exercise a one-year option to extend the term of the agreement through July 31, 2031, (b) increase the maximum compensation by $500,000 for a total maximum compensation of $2,000,000 for the six-year term to be funded by the SVP Operating or Capital Fund as applicable, (c) add or delete services consistent with the scope of services, (d) adjust future rates based on market conditions, and (e) make de minimis changes subject to the appropriation of funds and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to negotiate and execute an agreement with Intelligent Technologies and Services Inc. (Agreement) for maintenance, inspection, and testing services for Silicon Valley Power’s fire alarm, smoke detectors, fire suppression systems, and extinguishers for a five-year term starting on September 1, 2025, and ending on August 31, 2030, with a maximum compensation not to exceed $1,500,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and (3) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, and to negotiate and execute amendments to the Agreement to (a) exercise a one-year option to extend the term of the agreement through July 31, 2031, (b) increase the maximum compensation by $500,000 for a
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total maximum compensation of $2,000,000 for the six-year term to be funded by the SVP Operating or Capital Fund as applicable, (c) add or delete services consistent with the scope of services, (d) adjust future rates based on market conditions, and (e) make de minimis changes subject to the appropriation of funds and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.J 25-453
Action on the Historic Preservation Agreement (Mills Act Contract) (PLN24-00465) for 1435 Lexington Street
Recommendation:
1. Determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331(Class 31 - Historical Resource Restoration/Rehabilitation); and
2. Authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1435 Lexington Street.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to (1) determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331(Class 31 - Historical Resource
Restoration/Rehabilitation); and (2) authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1435 Lexington Street.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Vice Mayor Cox, and Mayor Gillmor 6 -
Recused: Councilmember Jain1 -
3.K 25-851
Appointment of Cultural Commission Member and Bicycle Pedestrian Advisory Committee (BPAC) Member to the Santa Clara Station Area Plan Task Force (SATF)
Recommendation:
Appoint Vernon Shure to represent the BPAC and Neetu Garg to represent the Cultural Commission on the SATF.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to appoint Vernon Shure to represent the Bicycle and Pedestrian Advisory Committee and Neetu Garg to represent the Cultural Commission on the Station Area Plan Task Force.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.L 25-886
Authorize the City Manager to Execute the 2025-2029 Memorandum of Understanding Between the City of Santa Clara and the Public Safety Non-Sworn Employees’ Association (Unit 10) that Incorporates the Terms of the Tentative Agreement
Recommendation:
Authorize the City Manager to execute the Memorandum of Understanding between the City of Santa Clara and the Public Safety Non-Sworn Employees’ Association (Unit 10) with effective dates of August 17, 2025 - December 31, 2029, that incorporates the terms of the Tentative Agreement.
A motion was made by Councilmember Chahal, seconded by
Councilmember Park, to authorize the City Manager to execute the Memorandum of Understanding between the City of Santa Clara and the Public Safety Non-Sworn Employees’ Association (Unit 10) with effective dates of August 17, 2025 - December 31, 2029, that incorporates the terms of the Tentative Agreement.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4.A 25-789 Action on Stadium Authority Bills and Claims for the Month of June 2025 Recommendation: Approve the list of Stadium Authority Bills and Claims for June 2025.
A motion was made by Boardmember Chahal, seconded by
Boardmember Park, to approve the list of Stadium Authority Bills and Claims for June 2025.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
7 -
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4.B 25-738 Action on the Stadium Manager’s Request to Approve an Amendment No. 2 with ACCO Engineering Systems, Inc. and an Amendment No. 3 with O.
C. McDonald Co., Inc. to Extend the Agreement Terms for One Year and Increase the Not to Exceed Amounts by $250,000 for On-Call Mechanical and Plumbing Maintenance and Repair Services at Levi’s Stadium Recommendation:
1. Approve the Stadium Manager’s request to execute an Amendment No. 2 to the Agreement with ACCO Engineered Systems to 1) extend the term for one year beginning September 7, 2025 to September 6, 2026, in an amount not to exceed $250,000 for the fifth contract year and a total not to exceed amount of $1,250,000, subject to budget appropriations, and 2) increase the labor rates by 3% as outlined in Exhibit G-2 for the fifth contract year; and
2. Approve the Stadium Manager’s request to execute an Amendment No. 3 to the Agreement with O.C. McDonald Co. to extend the term for one year beginning September 7, 2025 to September 6, 2026, in an amount not to exceed $250,000 for the fifth contract year and a total not to exceed amount of $1,504,922, subject to budget appropriations.
A motion was made by Boardmember Chahal, seconded by
Boardmember Park, to (1) approve the Stadium Manager’s request to execute an Amendment No. 2 to the Agreement with ACCO Engineered Systems to 1) extend the term for one year beginning September 7, 2025 to September 6, 2026, in an amount not to exceed $250,000 for the fifth contract year and a total not to exceed amount of $1,250,000, subject to budget appropriations, and 2) increase the labor rates by 3% as outlined in Exhibit G-2 for the fifth contract year; and (2) approve the Stadium Manager’s request to execute an Amendment No. 3 to the Agreement with O.C. McDonald Co. to extend the term for one year beginning September 7, 2025 to September 6, 2026, in an amount not to exceed $250,000 for the fifth contract year and a total not to exceed amount of $1,504,922, subject to budget appropriations.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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PUBLIC PRESENTATIONS
Kevin Moore spoke regarding a creek trail.
Wanda Buck spoke regarding senior's mental health.
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CONSENT ITEMS PULLED FOR DISCUSSION
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3.I 25-83 Action to (1) Delegate Authority to the City Manager to Execute Amendment One to the System Maintenance Agreement with Elster Solutions, LLC for Energy Axis Management System and Negotiate and Execute Future Purchase Orders, Agreements, or Amendments for Future Equipment or Services, and (2) Ratify Previous Payments Exceeding Council Authorization
Recommendation:
1. Authorize the City Manager or designee to execute Amendment No. 1 to the System Maintenance Agreement (SMA) with Elster Solutions, LLC (Elster);
2. Authorize the City Manager or designee to issue purchase orders and negotiate additional agreements or amendments to existing agreements with Elster Solutions, LLC or Elster’s authorized dealers for the procurement of meters, equipment, materials, training, field services, and other related services associated with the EnergyAxis Management System and meters, in a total aggregate amount not to exceed $5,500,000 for the period of July 1, 2025 through December 31, 2031, subject to budget appropriations and the review and approval as to form by the City Attorney;
3. Ratify annual payments made under the SMA in an amount of $375,000 for the period of January 2017 through December 2025; and
4. Authorize the City Manager or designee to take any actions necessary to implement and administer the SMA, purchase orders, and other related agreements, including negotiating and executing future amendment(s) to (1) add or delete services associated with the EnergyAxis or meters; (2) adjust future rates based on market conditions, and (3) make de minimis changes, all subject to budget appropriations and the review and approval as to form by the City Attorney.
Director of Finance Lee and City Manager Grogan provided some remarks.
Public Comment: None.
A motion was made by Councilmember Jain, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager or designee to execute Amendment No. 1 to the System Maintenance Agreement (SMA) with Elster Solutions, LLC (Elster); (2) authorize the City Manager or designee to issue purchase orders and negotiate additional agreements or amendments to existing agreements with Elster Solutions, LLC or Elster’s authorized dealers for the procurement of meters, equipment, materials, training, field services, and other related services associated with the EnergyAxis Management System and meters, in a total aggregate amount not to exceed $5,500,000 for the period of July 1,
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2025 through December 31, 2031, subject to budget appropriations and the review and approval as to form by the City Attorney; (3) ratify annual payments made under the SMA in an amount of $375,000 for the period of January 2017 through December 2025; and (4) authorize the City Manager or designee to take any actions necessary to implement and administer the SMA, purchase orders, and other related agreements, including negotiating and executing future amendment(s) to (1) add or delete services associated with the EnergyAxis or meters; (2) adjust future rates based on market conditions, and (3) make de minimis changes, all subject to budget appropriations and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
PUBLIC HEARING/GENERAL BUSINESS
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5. 25-820 Public Hearing: Action on a Resolution of Necessity to Acquire Certain Real Property Interests on 3508, 3520, 3530, 3540, and 3550 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project Recommendation:
Adopt a Resolution of Necessity Making the Required Findings to Acquire Certain Real Property Interests on 3508, 3520, 3530, 3540, and 3550 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project (Five affirmative votes required [California Code of Civil Procedure section 1245.245]).
Mayor Gillmor opened the Public Hearing.
City Attorney Googins made some opening remarks and introduced Principal Electric Utility Engineer Jackman who provided a Powerpoint presentation on a resolution of necessity making the required findings to acquire certain real property interest on 3508, 3520, 3530, 3540 and 3550 Basset Street, and read into the record the required findings.
Public Comment: Emily Brough
Council comments followed.
City Attorney Googins and Gale Connors (Legal Counsel) addressed Council questions.
A motion was made by Councilmember Jain, seconded by
Councilmember Gonzalez, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Council questions and comments followed.
City Attorney Googins and Gale Connors (Legal Counsel) addressed Council questions.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to adopt Resolution No. 25-9482 making the Required Findings to Acquire Certain Real Property Interests on 3508, 3520, 3530, 3540, and 3550 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
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Nay: Councilmember Park1 -
6. 25-643 Action on an Update to the City Council’s Public Notification, Outreach & Engagement Policy for all Planning Applications
Recommendation: Adopt the updated Public Notification, Outreach & Engagement Policy for Planning Applications, as modified by the Planning Commission, except for increasing the notification radii beyond staff’s recommendation for large and significant projects.
City Manager Grogan made some opening remarks and introduced Director of Community Development Hamid who provided a Powerpoint presentation on the update to the public outreach policy for planning applications.
Council comments and question followed.
Director of Community Development Hamid and Development Review Officer Ah Sing addressed Council questions.
Public Comment: Jhaid Parreno
Alex Shoor
Eric Crutchlow
Michele M
Lance Saleme
Edward Strine
Council discussion followed.
A motion was made by Councilmember Gonzalez to adopt the updated Public Notification, Outreach & Engagement Policy for Planning Applications, as modified by the Planning Commission, except for increasing the notification radii beyond staff’s recommendation for large and significant projects.
The motion failed due to a lack of a second.
A motion was made by Councilmember Chahal, seconded by
Councilmember Jain, to continue this item to a date uncertain.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Councilmember Park noted that he recently attended a City Summit Conference and AAPI Lead Conference.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 10:12 PM in memory of Sergeant Anton Morec.
The next regular scheduled meeting is on Tuesday, August 26, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 08/19/2025
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
City of Santa Clara Page 19 Printed on 08/27/2025