City Council and Authorities Concurrent
August 26, 2025















 






 
 








Celi Phone Stipend Pr,ogram for Unit 9 -Mlcscellaneous iundasslfled Management Em1ployees April 11, W14
Pag~3
Opt Out: A Uni19 Miscellaneous Manrigemenl employee can choose uot 1o participate in either die ceH phone sdpend. progrnm or the City-issued cell phone program. Uce1tain work assignments require he lllS of n oeU J)lmne 1hat can be accomplished I hr-ough 'the temporary pmvisfon of a CH)l-is&ued ceH phone 1hroi1.gh the dnral ion of I.he i1ssignment.

Cell Phou,eJS1111nrt1>hone S·Up nd Program. Enr-0U111cnt: A current Uni( 9 employee ean initjally enroll in this stipend progra,n by emailing the HllmM Resoij1,ces D parl1nen1. and r-0quc.-s1ing participation in the sfipe:nd program. Ymi must incJude yom· lO·digil con phone nu111ber in the emiii I; therefore ymt must have a personal ,eel I phone device and a service plan ac1ivated prior t,o receiving ast' pend. Al lhnt time the ~Juman Resour-ces D p0:r1rn.ent wi I send you a Cell Phone SCipend packet and f orn1; which you win need to fil.l out and return lo (hem.

Ther-eaifter, the Human Re.sources Depadment \,/}l proscn( the cell phone stipend enrollment oppo1111ni1y 10 new Unit 9 employees through employee o,rk:ntadon, •·~
~Fuentes
City Manager















 






 
 








The purpose of ~his Ouk:k R.eferenee Is to assist you 111 se!Nng up your Android p!1ooe to receive Clly of
Santa Clara ema1J.

1. Gamp let& !he SmarlPhone Autharizaoo.n form and
return to lhe Help Desk.

2. lfyoo he.v~ contact oc calendar i:tems on your
Android phQne, y-ou may IO$e them iif you ¢hoQ~a
to e:ync with Outlook's co11tacts ~odtor Ca!enclar.

Back up your Android phone so you can reslore
lhem ir Mcessary.

3. Add you City emafl account to your Android phor,e.
1 • Go to Settings, and cnoo$6 Aoaounts .

2. Choose Add A~ount, lhen Corpora1e, Sync .
3, Complete lhe, Relds aa lolloors (.They ma,y not
appear rn ·bnls exact order,)
Domam\Use,.,ame: City or Elootrlr: tor $VP
Employeos\usernam0.

PaHword: Your current network password
Check Use sec.ur,e oonrw,ctlon boir;.

Email Address:

YOW' dty email .addres&,
Server: Jmail.santaclarac:a.g.ov.
'. ... . . . .~,_..·---:-~1~ - ~-.1~
. · c~~pge p~~s,c·~d~'~Qp:ti'on~ ,., i1Iit
·• ... -·- -.... . :.- :- .r.

Once you set up your Cily email account, you wilf be
required lO enter a 4 lllglt passoode. You will be require-cl to enter 1his passcode to urilock your screen if your
plwne ie w·u.1sed fot 5 mlnr.ites. This 1ime can be
ncreased up to 15 m.Jrmtes.

To ctianf1$ ·1ha passcode,

1. Go lo S-ettlngs then choose Locatlon & Se:c.urlty.

3. Choose· Ct,;111ge sc:l'ff,n lock, lhen PIIN.

4. Enter a riew PIN.

Watnlng: You cannol ~um off I.tie Erase Data feature. If you have 8 failed passoode allernpt-s, the data wUI b8
erased from your phone,
. ..,.___, - - .: .. :-:' ·.· .. · ?-..... -:
~l;,f ~- ·; lnQ~;;.; 's~r~e~ t ock Tlme6~t , .: :'~{ -::· -... ·; .. , . .. . ;· . . -:. :: .. x:::..4 To lncre-ase the s.cre _n lock llmeout,

1. Go lo Settings I.hen choose toeatlon & Se:curlty.

2. Choose· S&eurlty Look T1mer.

3. fncrea~ -~ t1me.















 






 
 








The purpose, ofthi6' Quick Refer-eflce is to assist you in setting up your iPlmne to receive C11y of Sanla. Clara
emait.

1. C~plete the Sma rtPhone Aulhorl:zatl'on fom, and
re u n lo •he Help Desk.

2. tfyou ha;,e oonlacl or calendar items. on your
iPhone, you may rose thQm If you choose to syne
with Ouidook's contacts and/or catendii.'t. Back up
y.our iPhaoo using mmes so you can restore lhem U
11e<:es,sar;.

3. Add your City email acoolJV'lt to yo r iPho11e.
~•" ';":' :•~i'L•• -~--. ~:,;,;c •,~!- ~ •• ~-;;·:- ;...;. ~ • v-,-ft••-.~:.~ , t-·~):;~):::t~ r~--~~ em~!!~ A~cburrt . :"t >~~;:~~-itfl·;j 1 , Choose SeUI n.g,s from the iPhon.e menu.

2. Choosse Mall, Corl1ae¢ts,
Calendar.

3.. Choose Add Acco,mt, then
Microsoft: Ex-chainge.
4, Complete the fields. ~i~~i--==.------=
ae, f:o1Jl:o-WG: ta1
Email: yolJI' email
address.

Domain: City or E!ecMc
for SVP E;mploye-iils -. <
Usemame~ Your n-e1wolt: ~;~~ .. - irruul.s~l..d~•"ite8'IJ'!)'I:
rogin id.. 1•,;7°- J _ I ..... .,..,..,,•·•~•r~ • •:-:§~~:;· Password; Yo-.ir curre11l
nelWOfk password
Oomaln City
IJlnmrumci rst.;,,:ut
Description: a name that 11----------"' 1
fdentifies lhls mail Pa~r-il . ........ ..
:!:l::!io:n~;~. ~, : ;.~J "-;~c:~~~·-.~.-,.:__-:7-,.'"'- ,,--_. ·J·, 5_ Click N-ex!C.

The sc-r~s,1 to th,e rf(Jhl
appeam with Server-freJd
added Ji should be:
imail..santaalaraca..gov_

6. Choose to 'tum on
Mall, Contacts, and/
or Callendars.
. ' ~· -::. : :.:

1. Choose Setu1193 fr-om lhe iPhone rnen'-1.

2. Choose Generali, th,en Passcode Lioclk.
3,_ From here you ca: <:henge your passcode, change
how quickly li1:e pas.scode is requlred, at'tdl whether or not you want SMS IPirevcew (te:xt mes.aagkng
preview} to be on.

Warning: You cannot rum offtl\e Erase Oa.l'a feat\l~e. If you have 8 failed pas.scode att,empts, the data will be erased rrom your phorie..
.">1
.;~. ,; ..... -.~
-i .... {. ::~

7. Choose Done.
a._ After you choose ON for Con.tacl:s or Ca ndars, you wilt be prompted 1o defele or add )'0-1Jr looail (iPhone) contacts to OuUook.
9·. You wJIJ be requlr,ed to enter a
4 d,ig Passcade_ You wi~ be
prOllipte<I to enter y.our
paes.code if yoli.l leave your
]Phone idle for 5 mintJles..

1./2812010















 






 
 








:.~~=- . ~ rtPhoiile-·
,.·. . .i\~~~~-:i -~7~·-·--t .. ~~~-­-.. t. - ow. . .
-?-~·-~~-.::......:... '.~- -..
:ey.~tt~f:iTI
:---:-· ~-":'""":- ._,- ~." .:;; .... ::.•'£.: ... :-:--..· t .::::=- ---~.. 1:,; • __ ,,- ~-~-~~. ~!:;,_. 1 The IPIJf'POSe of 1hls •Qi(ck Referet'loe is to assi&I yoo In selliflQ LIP your Windows Mooile dellioe to re<:eive
Olty of Sarita Clara ,email.
1 • Compiffle th~ Smar1Phone Aulharizatian form arnd
retum to the Help De&!<.

2. Set up your phaoo 1o sync wilh lhe Citys Exchange
Seiver using AotlveSync..
~,;~~;~;,r.·.~:-;~tu{~i:~Q~lge Se~r;_ ~s~:.:~\~~ .:~ .
. ,:~

1. From the Programs menu, choose Active-Sync.

2. tr it is lhe rim time you have- used your Wiridows
Moblle photle, yoo wm be shown the rol owlng
prompt:

To sync wfJh a desktop computer; fnstoJI
Activ8Syrw on your C:Omjllifur and then COflnOO!
tbls dev.lce.

If yew-campauy supports synoi,w· dfmatly
wiJll lf.s Exchange SeN61' )"Otl C811 ~
your r:hwlc-'1 tn sync wltll l.t.

CEcil lhe set up you.r device to sync with It link.

Th/.s will .s.tfflt tire proces.s for c.omrectlng you-r device lo 1/19 Cily'.s f!'XCmwt{J6 :.erver.

Note: The City fluppotts sJncmg directly with lt.s
Exchange Server . Tit@ City does WOT support
sfncing with a desktop C()m:1u1.ter.

If you nave alread:y sync@d your dewie to,anolher
source,. cl1006e Menu, Add Server Sou1roe.

3. In the Server a.dd'tess ~etd, type
lmall,unta.claraea,gov. ·

4. Check lhe box for This server reqlillres ao
encrypted (SSL) ooonectllon .

5. Click Niext
Quick Ralarenee 4.3

6. Co111ple1e, lhe, fields as follows.:
lllsername: Your nefwork login id.

Pu-sword: Y:our n-stwork password.

Domain: City or EJeclrfc fior 8VF employees_
7_ crick Uie Sa.ve pasaw,ord check box.
0 5'a't'e JMU WDl'd
· (rec;wed fOi aut:am~ s:,onc) ,_ ____ ....,_,
Ad.villlllced.~

8. Choose Next

9. Check !he boxes ne~ to the dat.i you WQUt<t like to
syochronrz~ wilil ymu City's Outlook acoounl.

10. arck Flnlslil.
10/22/2009















 






 
 








A'DMINISTIUHIVE OODE CMD UMBER 11 15
CITY Ml NllGEll,"S IDIIIEC1111E.fi80CED!J 8E DAlE: m t1 2~1 SUBJE1Ci1' :

IPl!!IRPOSE:

IPOILICV AS: TO Clil'Y•'OWr•JED
IOR ISSUED Ill! EVIC.ES:

CA CEll!.S: N'wembtr 2Z, ,2008
IJSE OF CITY RrnOUBDES, IN Iii NONl-OON!FllilElNTUU NIA TURE llf lNfllJB ATlll'N O'N C TY IE fil.llf ENT

1.. The p:rin anv l)llJrpose of d1is DMD is to inJ liTD1 .!'Ill m plo',lfleS, IJ!lat City equipRen1 andl s;ystens., and Oity vork locaiions. as cl'efinedl herein, are lioo so1le pro,perty of oo C'ity, aml iilih a few n inor noled exceptions, a:re to lbe used for City business ogy _ Tnis, poliC'i' a plies m City-o wedl nd issued mices, and! the ase of City netwonlk or systins, asiing1 City - o rmedl and 1pwa:te dellioes, indu:ding bat not In- edl ro ,Sna~poorres, 2_ .Anotner purpose, of IJ~is CMO i5 to inforn a I Oity enrptoyees tnat private or 1personall doaJ11ents, :v11il1en iess ages., elec1ronic irnessages lincluding1 text nessages. m ails. e.tcJ, 11atellials, info1m111ion, or liilecs placed in or o Oily equipnen1 are not pmte, or confiiden ial andl irn~ be re'Lliewerll to a:sreltail wneliller saen con:n1 rtieallions cons itute, City oosiness .. As saeb, em;p1o•,iees slim Id 001! have nv elJ)eCt:ation of pwa:cy or a mliden1ia:1ity in any of these oilfCl!JnSlances_ This. VMD does not app:I•,- to the conficl'entiiaflty of personnel 1reeords 11a-n1ained by · oo H'.1Dan Resources Beparlrlen or the Fi11anee lileparlmn or lloo confldemia:'liW of business and relaterl - ens ~iiliin · oo • paltmmt 11r,1 nere · he eoployee wo~ks_
Cily eq11-prne t aid sysleRs, a:oo City vork locations, are tne, sole prn;perty of · oo Oicy and, witn n inor eirepllions [as, ootecl bel11 in ken IN01_ 4 ander Sape11Visor a:nd lil'epa:rlllent H1eadl IRespmsfuility aoo ,Aei11ionl, a:re to be usedl for Cily business. only_
Cily eoployees. a:re· herieby inrorned t~at private or personal docaasen1sJ ,witten nes~es. electrnnic 11ess;~ lincluding1 text 11es~. e:m a:ils, e:lc.l, n aterials. i fomation or liiles, placed in or o Di1:y eq11-pgent are, not pwa:te, or co fid'en1ia'L En plmyees should not na,-e any e:tpei::1:atio n of p:rfa•aC',' or co:nfidernia:[W -n ,a:mJ of ~!.ese, 0i1rC11JnS1:aJ1Ces_
n om'er to1 cond'.uct City business, indadmg 1rie51ponding1 to he need:s of oi ire:ns ,ma staff, C'ity irn:a ~ ent a:oo Dity t1nplmyees, wnen direeired, lrniitlf needl 101 access City mk l11cations and equipment of anv eniplo•,•ee w'tlo is abs:ern or ana,1ailable,_ Access to the work loea~ions andl equipmnt im~ also lbe necessany















 






 
 








PO UCY AS; T® PR!\IA'ililE
DEVIICES:

CMD U B:ER111li
fur purrposes o nimitoring enployee wolik perfo:r11am:e ci oo aindu:ct. Under eJDs1mg p:ro\1isions of tbe: ~ , · l,e Di resenres the might to n 11itor l!he uise of City equqnent foJ anv recison, indrud"mg dr,e, might lo, relliew, ciudil cindl disclose al n~ ers s:ent O'ileJ or stol'ell!I in City loital!iorn or equ · inent systfflls to ensurre that uses arre in C()flpliam:e viith al laws im:fodin11 C()P]j'J"ight ~w.s andi Cilv IM)1icies, indudinm 1,e Oii:y Code ol Ethics &. Values.

O'rrly Cit',' approved! cind ciutlwrizedl Smalrt:pbone de11ices are [Pe(niitted ito aocess anv City net~·~nll or S';'stens. The cip;pro !ed list of devices is 11a·nta·r.et1 bv frlfo:rm:ation T1edlmolog IITI ci oo li5tedl on tbe: Srnia phone Aci:ess Au hcir~ci.tion Follfl lfolfR1 c11,ra·lable frnlill l'T l-lelpllleskl.

A user wlwi Cfl nec,ts to City networiks via n amhorized Slllarrlphlme device or ser11ire 1111cst erasure ·llha1 c11III cornponents of bislber · reless C-()IJlleC:tion rer1c1 · n as s:ec.ure as bis , r rnetworik acress. All Srn:artphones andl C()nnectiom; 101 anv O"ll!y networl: or sysrern,s s.lhall lbe used to conduct City usiness a:1111 utilized appropriately, r~nsibl,y and etbicallv. , 111 audMl1ized S:rn:artphone cfe~1ice and ser11ire users sha 1., without Hception, use &e~Jle relllOie atte55 procedures.

Enforcenaen of this provision wil lbe by cfe'llice: pass rords in acco:rdlaoce· with lie Cily's password policy.
l\ior to mi ial use r C()llflection 10 Cit'f networiks r S';'st.ens, autlhorired Srn:artpbone· elev.ires, ~hware and relatedl services nu5t lbe 111egistered with IL City enployees, contractors, or "'as needed"' staff in pos::session of an audmrized S:rn rtphone· device sha I 001 n a e 11odifJCa1ioras of anv kind o the deYice, its SlOftware, amllor seli\!ice· that a av po1ienfra Iv ~nproniise· the integrity of Cimy networl:s or svstens, withowt the express wnirt,en approYal o,f IT. This indmles, but is oot [1m ired to, split tunnel" BO, duall ming, non-s1:andardl hard: mire or s:ec.urilty configurations. etc.
ll!lsers are· cid:'llised · halt a;p;pliealile llaw rrelatedl to public recolllts na';' requ · re d.e promc1ion of certain records on priYale d ires. Users are adMi&ed to adherre 10 Ciiy DMD's related! 10 l)'llh1ic records and 1ern ii relention to a'lloid 1he iw,tenfral di~dbsure· of infurlllallio.n froni 1he·r 111i:vate de11ioes. parlliculialil'r thci.se users tha rerei\!f: a stipend! fm pri"'ate. devices.
rtlh re~t to fllil'Mic Safely IOff11:ers;,, it is . lended ·tlaat. this C lill be: rrec1dl toge1hu wiiih 1he Public Safie1'y Officers Proc:edwi 'I Bill of 1ghts.















 






 
 








DHINHIONS:

RESPOrJSIBILIT\! :

Department H'e:ads &
Supenr~S!Ors
CMD UMB'ER 116
"Oity equipoent and systrens, all!rll CiW rqo rk locations"' is. defi~ I herein 1o include, but not lie lo· ed 1o, d1e ro'll'owing iteos: 'lhether hey be owned., bought, used 1paid for, leased, bolirn vedl, or gi~ n to are.is all!rll the, Cily: onl:. ~. deslk:s, locikers, IAty 1o1ehides and] eq,wiµ ment, eomputtt and video equipce n printers, copiers, su ~plies, telephones, n bile, data tellRli als. faii. n,lt!llines, r.iclios, enail, teJt 11ess;ayes~ otherr n ill and elec,tm ic messagingr s:er11iees, voice mail aool ntttnet services las ass>igned, incrud· ng cha,ts, newsgrnups_, and Internet ena II. or any liles
"Oitv business" illdludes. but is oot rimiredl to., ai nducting the, business. of 1he D"rtv of Sa:nt;a, !Clara, and] m1nitomi ng enplovee Nork 1perfomanc:e and oonduct. 1lff-Hu1ty til e,"' includes. enploy,e,e ir1e before ,md after vork slnt, luoc!h lor nea1I period breaks , and ~pprro,vedl 11acationl'ollher lea'le toe. "Saal1J)fwne" 11e.ins an 'bite, hanclheld device mth aclv,mced fea1ures rillle e-mail and 1nerne1 cap.i Ii.ties.

ACTION

11.. Autbollire issu aoce and d1saiu rage· n iSIJJISe of Oity equipa;ent, 11\iork ocations, and ,S'n:a rtphone devices. ~ pm ie repl\u:~raent of lost, stole11 or dana,uedl Ciw-owned device5. Repliaret11em aists wil lie charged to the, user's d~parrtment, which is then r,es,pon~ble, for handling 1reir1lmsement of City funds 'Vii h s:aid user. Geplia;eeaent and Mia in1tenance costs for any perso '1- oll\lned deViices are ~he sole responsibiliW of the enploy,e,e.

2. IJnder:standl that t he C'ity's security software for the Internet ma•t record for 11:a 11a1J1!11ent use the Internet ad:dress or site ~isited by ·!he em pfo','ee :and] keep record of any 1netll\lo~k acii.litv in 1A1bich the· empfo"J,ee 11ransnins orr receives. any kioo of file; the· dele:~ion of a, ness age or file, h om, sor1e electronic svst,ems mv not fully erirninare the nress;age from lihe s~•stem.

J_ IJnderstandl that "any wri ing containing inromr a1ion reliated to the conduct of the 1public''s ]business, l)repared1 oll\lned, used] or re1;a· !led by any state or local] a,ger,cy reg.irdfess of 1ph•ts>icall fom or characte~·s.1ics." 1[Goiremlfle11t Code, Seeiion 625121 and uncler sone circuia&1;a:nces, eo11aunicati1ms. sent. by en:a I, may be suj!Jject to dist!losure under ~he !Public Records Act or llitig.ition

4. Nonithsl:andiny stateoents in the, CMIJ to the contrary, occas>ional ure of Cit',' equipnent by an e11plo,yee dulling off-dmty ime, iLe· .. !','ping of a perrsonal letter du1ing1 lihe kllldh pe~iod, or use of a, relephone for urgent reasons I~ CMIJ 1,BJ, 11:a,y be granredl hon ~ime to ~ime at the, discretion 11f and upon lihe l:':ifrthll















 






 
 








1111 Enplovee;sJUsers
appllOWI al tne IOcparrtnem Head ..

5.. lln ad'dilio:n, uses lb',' Oity eni:p1o ees, dumi ng o,ff-duty tirrae, of Slpeciiiie. City eq11ipiae:n1 rn abo be allowed where, ce11c1in fees r U$e of his equipnent lhaire been res.1c1blis!hed li.e_, 11irnill aJ;PVing, r use of a h:r: n1ae'hine., etej_

6. !Managers andl s11penr,is:ors lfw, are aullborized to ser.1e ilS officers of a 1pwfe~iooa'I society an ' r ilcSsociation in aoco:rd!ance Mlh ~.MD 41], ilnd who bave auiliorned use o,f City 1rresou:rres - aeeorcJ\a , 'Vilh the prov,isions of 1ha,1 DMIJJ~ should not haire e1pecta ions of pnva r confafenti'alii:y of infornatio or files pl!a;cedl on City egu'°enL

7. Berorne i fom1edl a~ com pl',1 with · 1r,e IM)1icies of !his CMD_

8. Do, oot use Dity equipnem, 111,10 ' loc:aliio11!5, r authom~ed aa:ess 101 City . tW10rb or systemcS imtnoperllv _ lnp roper use· includes any 1persooall u-s.e for com.reniem:e or proliit, pl!aying of games, or use 10 oonvev derngc1tory, defamatory, o:lm:e~, or o herwise inappropriate actio llS or messages or ii infornation unrelated! to City busii~~- f eirsoml n:ail IJ)il&a11,1es,. o:r ca1c1logs should not be received! or $ent usin:g i11 n uni -pa1 address.

9. 15m ployees sit.al Ike reilso hie n.easures to, s;arfeguard Dia, propertv ilmf syst,ens lo pre'i.,ent lo~ or dila age_ tn the, event an',' Cit','-owned or issued deiriee or pmra,1ely-o •mecll Sna: p'ho~ is st r sto1en, or ·ilie oeanreoce of an'I' incide t or su~d incide t of II llatllhorired ila:ess andfor disclome of Oii:y rieso rcies, d.e u~ r s!hal inmm/iaiar report sucli ·to hisi'her super,.,is:or and the IT Hel'p lliJes!k.. Serai&e wi I be, imr1edia1elv terminated_ !Users sltuuld n mediate.lv repnrt to, lhisJher super,.,isor an.di the· IT Help Des• if the de'Llice· is, 1~ecovere1t IT wi I worik 11r,1ith the user io restore ser"'iee as quidlif ilS po~ 'hie_
m. he p1r01lisions o 1his DMD al.so al)llly to eaplo~~ use of oo:n-Oity issued eq11ipmen1· Bd systilns birought in o work lloeallions andl u~d for Oity lbusii~~- Elllployees 11ti 1z.ii,g non o.itv,is:suedl eq ipmem assume 1res:ponsiibility for he repil'ir or replaceue11t of sucb eq,u-inent, inc1udi ,Srlil~ho~s ..
] 1. INodiing -n ~his 1]11 is intended! 10 or sha'III be oons.-crued as ilffectin:g ·llhe duly andl obligation of Citv empfo~ll!eS to 11i1onain the co fide ti'ality of City documents and -nfornil,1ion which the emp1o'r-ee bas access 10 th~ b bis or lher en;ploygent witb tne City_ It is also oot - endedl to oor s!ha'II it be 01l115tirued as gra ting access 101 oon-Cit',' emplo•;.ees 101 01herwise co1diiden1iall Ciliy d'ofl!lnents, and i fonutio n.















 






 
 








IT liJepanment:

GMO U B'.EII 11 1il
112. IS11p1o ees soould anderrstand tnat d.e Oity's . . seairit',' ooh N'ilre hlr · he Internet r1a,v reeorrd for 11anaD19ent ase dae Internet address or S!ire 11iS!ited b'i' the enplovee andl lree,p a1 reaml of a:n'i' net vork a:cti'llity i wnich d.e e11ployee · ra11s11 · s or receives any kiool of files. Any 1reeollfls tra:ns11itted oF 1rerei•red are irecorded and stored in an ardhive file; deletion of a1 r1ess:.• OF lile fooni sore electrnnic ~ ternis r1arv not Jullv e6ninate, the, r1essage, frorn1 the sysferni.
113:. IUnderstaool tnat ·"any wri ing c.ontainq inforirn:a:tion ireliated to tne, oondact of the pablic's buS!iness, 1prepairedl, owned, usedl OF ret:aiood by illli1f state, OF llocall .-ueocv regc1rdless of I P □ 'i'-S!i ca l foffl r coaraeteristics." l[Gore:rrnent Code, Seciion 625121 and ander sone ciiratiasta nces,, 00JIIR □ n ica t fons sent by m ail, 11ay be suhjectto diS!Closure under Ile IPublie Records ,Act orlitigc1~ion. 114. IS11plb ees shc11111d undeirs and llat the Ciw's networlk a'llo vs M nagenent to access mployee passwords. Upon lfelll;IJeS eopl'oyees s!lla.111 pmide, theiir systms pass vmds 10, tneir lilepartnient Head to allow access to al liles a ml sy5m11s in the, mpto,yee's absence, or as lfell,uiredl llodl1eirs., desi:s, fiites OF other secured Cit',' equiprnem, svste11s, or worlk location:;, r1a,y al!so be accessed by the Cit'!'.
115,. IS11plb ees s!llall not kno vi~ I: use, Cit'!' egaiJnent or syste11is, or City wod:. !locations, to doi,1nloadl or dist111bute p:irated software or diata, or to, violate Pena'I Code, Secf n 502, .a;pplica le Fed'erall lia,v,s, Cit'!' poflcie:;, rules arnl iregulations, indtHl"ng tne, Oicy's Code of Ellhics. & 'If ~ □ es . mpfo ees s!llal not use, ·the Dity''s. eg □ i lften t S'i'steRs or wod:. locations to dis1111pt OF destroy Ile Cit'i''s. 1prog.ran systells, nor sna I · lley ane11pt to drsable, a secarity system.
11 . !Jiioliatimn of dris policy, tnrougb d" reci ac1ion on the part of the enrpfo ee, oF through careles~s or ne,gligence·, r1av resart in foJJ1a1 d'"istjplina~ ac1ion., up 1.0, and ioolading1 termination ..
117'. Unit. 9 e:rnpfo•rees s!ooal'd andeirs and 1hat S111arlµoone devices ·tJh,ey o tain through tbe asS!istam:e, of an a lowance progra11 are amsidered personal ciey;ices. and re und'er tllle ownership of tbe, ernp'lo'i'ee. A I S1er1iiioe, r1ai11tenance, and replacem:nt aists. are the 1responsiibifltv of t:lle e11plmyee·.

UJ:. IT 1reS1er11eS, tne, riigb to terminate witboat notice any amhoriizedl S111ar1pltone device, se11Vice, andl a:ecess to City network or S'i'steR that 11a•~ resalt in a1 1potentia'I seairit'i' risk to City netwo~k systms, dat:a, users., 1rresidents and\or other Cit'i' assets aoo resources.
1191. IT resenres. the 1riglli 10, perfuirn1 a 1re:rn e, ~ of a1 user's ,Saar phone,















 






 
 








CMD U B'ER 11 1i
erasing1 al d11ta1 and co111:e11ts. if lihere is a reasonable, belief tbat 1he, deiiic:e has been ai111proniseo andJor poses a potenllial secarritv 1risk to Cit',' netwoalk systms, diata, as:ers:, resid'e11.ts ,and/or oilier City asut s aool res11urces.

20. IT wi I p:ro'lid'e 11iriim a sapp«t for privately-o m l approved and au lmriz:ed ,Snart;phone devices. This supi:io11: is rimil.eirll ·· o basic docmentation 10 ella'ble the user to com.ect the d'e.iice, to, Cit',' netwomks and Sl(StemiS. andl ba:siic trou'blejooolJing to det,ernine. if any ai riection problernis are on llbe Cit•,i S1ide or outside 01[ ·IJ!ae Oity'.s cont rol. A I ,additional tecnnical and h111c1ion que.stionsJ~s:.sues sha I be the responsib~it~• of tfe user.

Ouesllions rel!lairding this OMO n ay be address:eirll to lie Orly's lll"rect01 ot Huma n Resources.

Cios:; Hefeu:nre:

CMD J: - Overnight 'se of City Vienides
CMD J:1 -T ransact1ion of !Personal IB.usir,ess liJa~ing Working Hours.

CMD 49 -IMem'bers!mp i Prof,essionall Societies aool Associ<1tions CMD 1,8 - Per.soll!ill IUs:e of Cit',' T,elepnones
City Code, of Ethics & Values [At adlnent 10, DMDI 67, Gift.s & Favors to 1111i\1iduals:)

302407.10

EXHIBIT C
Severance and Release Agreement














 






 
 









302407.10

SEVERANCE AND RELEASE AGREEMENT
This severance agreement is made and entered into on ________________, by the City of Santa Clara ("City") and Glen Googins ("Mr. Googins"). The City and Mr. Googins may be referred to collectively throughout this agreement as "the Parties." The effective date of this Agreement shall be the date of the signature of the last of the Parties to sign this Agreement.

RECITALS
WHEREAS on or around MONTH__, 2022, _______ began their employment with the City as the City Attorney;
WHEREAS on or around MONTH__, 2022, the City Council approved an employment agreement ("Employment Agreement") with __________;
WHEREAS Mr. Googins holds an at-will position under the City Charter, and serves at the pleasure of the City Council;
WHEREAS Sections 1 and 6 of the Employment Agreement permits the City Council to terminate Mr. Googins’ employment at any time subject to certain conditions; WHEREAS the City Council has determined it appropriate to exercise the right under Section 6 of the Employment Agreement to terminate Mr. Googins’ employment; WHEREAS it is the intention of the parties in entering into this Agreement to amicably conclude the Employee’s employment relationship with the City effective____________ (insert date) ("Separation Date") and consistent with the terms of the Employment Agreement; and, WHEREAS the Parties enter into this Agreement in order to implement Subsection 6.2 of the Employment Agreement and ensure a smooth transition of City leadership.

NOW, THEREFORE, in consideration of the promises and mutual obligations of the Parties, the sufficiency of which is hereby acknowledged, the Parties hereby covenant and agree with each other as follows:

TERMS AND CONDITIONS

1. Incorporation of Recitals. The Recitals are incorporated herein by reference as though fully set forth herein.

2. Return of Documents. Mr. Googins agrees and represents that no later than _________ (insert date), they will return to the City all City property of which they have possession, custody or control, including, but not limited to, computer, electronic and telephonic equipment, as well as all City data and documents whether in hard copy or maintained on any electronic media.

3. Non-Disclosure of Confidential Information. The Parties acknowledge that as City Attorney, Mr. Googins is a high-ranking official and an officer of the City; in that capacity they were and are responsible for, among other things, advising the City Council and all 













 






 
 








-
-

302407.10
City department heads in matters of law pertaining to their duties and representing and appearing for the City in any or all actions brought against the City or its employees in the course of their duties. Consistent with their Employment Agreement and the City Charter, Mr. Googins represents and agrees that they have not and shall not at any time or in any manner, either directly or indirectly, whether or not for compensation, use, divulge, disclose or communicate to any person, firm, corporation or any other entity in any manner whatsoever any confidential information concerning any matters affecting or relating to the business of the City except with the express written permission of the City or as required by court order or properly-issued subpoena. Such information includes but is not limited to, any attorney-client communications and attorney work product, or any of the information concerning the business of the City, its manner of operation, its plans, or other proprietary data where such information is not publicly known and is not otherwise subject to public inspection or disclosure.

4. Defense and Indemnity. Consistent with their Employment Agreement and the City Charter, in accordance with the obligations imposed under Government Code sections 800 and 910, the City shall defend and indemnify Mr. Googins for any actions that result from work performed in the course and scope of their duties as the City Attorney for the City of Santa Clara.

5. Information Regarding Employment. Subject to any applicable law, the City agrees that all inquiries with respect to Mr. Googins’ separation will be referred to the Mayor who will provide only the following information: (a) the date of hire and date of separation; (b) that this is a mutual and amicable separation based on a mutual desire to terminate Mr. Googins’ services and provide a smooth leadership transition.

6. Personnel File Documents. No documents shall be entered into Mr. Googins’ personnel file after the effective date of this agreement without both parties approving the entry of the document.

7. Release of Claims. Except for the rights and obligations created by this Agreement, Mr.

Googins, on behalf of themself, their agents, representatives, attorneys, assignees, heirs, executors, administrators and successors in interest, hereby releases and forever discharges the City and all of its past, present and future Councils, agencies, divisions, and departments, as well as each of their respective former, current and future directors, department heads, supervisors, Managers, employees, attorneys, elected and appointed officials, Councilmembers, City Managers, and any and all of them (all of the above collectively, the "City Released Parties"), to the extent permitted by law, from any and all liability, actions, causes of action, claims, charges, complaints, demands, grievances, obligations, losses, damages, injuries and legal responsibilities, of any type whatsoever, whether known or unknown, unforeseen, unanticipated, unsuspected or latent, which Mr.

Googins ever had or held, now has or holds or hereafter can, shall or may have or hold against the City Released Parties, based on any claims or occurrences arising prior to the Effective Date of this Agreement (collectively, "Released Claims"). The Released Claims defined in the immediately preceding sentence and released herein by Mr.

Googins as to the City Released Parties include, without limitation, all claims based upon, relating to or arising out of Mr. Googins’ employment with the City, and/or the discontinuation of said employment, all claims in law, equity, contract and tort, and all 













 






 
 









302407.10
claims under the California Constitution, California Civil Code, California Labor Code, California Code of Regulations, California Government Code, California Business & Professions Code, California Fair Employment and Housing Act, California Family Rights Act, the California Workers' Compensation Act, the Fair Labor Standards Act, the Equal Pay Act, National Labor Relations Act, Labor Management Relations Act, Employee Retirement Income Security Act, Title VII of the Civil Rights Act of 1·964, as amended, Civil Rights Act of 1991, Americans with Disabilities Act, as amended, the Rehabilitation Act, Executive Order 11246, Family and Medical Leave Act, Sarbanes-Oxley Act of 2002, Worker Adjustment and Retraining Notification Act, the Consolidated Omnibus Budget Reconciliation Act, Age Discrimination in Employment Act (ADEA), the Code of Federal Regulations, and all claims under any other federal, state, municipal or other governmental statute, regulation, ordinance or order.

8. Mr. Googins specifically and expressly waives all rights under the provisions of Section 1542 of the Civil Code of California ("Section 1542 Waiver") with respect to the Released Claims. Section 1542 Waiver provides as follows:

A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE

CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT

TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE

RELEASE AND THAT, IF KNOWN BY HIM OR HER, WOULD HAVE

MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE
DEBTOR OR RELEASED PARTY.

Thus, for the purposes of making a complete settlement of the Released Claims which Mr. Googins may have or claims to have against the City Released Parties, Mr. Googins waives and releases any and all Released Claims against the City Released Parties, including Released Claims which are unknown and unsuspected as of the Effective Date of this Agreement. Mr. Googins warrants that they have read this Agreement, including the Section 1542 Waiver, and have had an opportunity to consult with counsel of their own choosing about this Agreement and specifically about the Section 1542 Waiver, and that they understand this Agreement and the Section 1542 Waiver. Mr. Googins acknowledges that they may later discover facts different from or in addition to those now known or believed to be true regarding the matters released or described in this Agreement, and even so they agree that the releases and agreements contained in this Agreement shall remain effective in all respects notwithstanding any later discovery of any different or additional facts. Mr. Googins assumes any and all risk of any mistake in connection with the facts involved in the matters, disputes, or controversies released or described in this Agreement or with regard to any facts now known to them relating thereto. Mr. Googins agrees, to the fullest extent permitted by law, that they will not initiate or file a lawsuit or internal City proceeding to assert any Released Claims. If any such action is brought, this Agreement will constitute an Affirmative Defense thereto, and the City shall be entitled to recover reasonable costs and attorneys' fees incurred in defending against any Released Claim.

9. Mr. Googins acknowledges that they have not heretofore assigned or transferred to or purported to assign or transfer to any person or entity the Released claims or any part or portion thereof, and agrees to indemnify and hold harmless the City Released Parties 













 






 
 









302407.10
from and against any claim, demand, controversy, damage, debt, liability, account, reckoning, obligation, cost, expense, lien, action or cause of action (including the payment of attorneys' fees and costs actually incurred whether or not litigation commenced) based on, in connection with, or arising out of any assignment or transfer or claimed assignment or transfer thereof.

10. Entire Agreement. This Agreement supersedes any and all agreements, either oral or written, between the Parties with respect to the severance of Mr. Googins’ employment relationship with the City. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party that are not contained in this Agreement. No agreement, statement, or promise not contained in this Agreement shall be valid or binding.

11. Applicable Law and Venue. This Agreement shall be interpreted according to the laws of the State of California. Venue of any action regarding this Agreement shall be in the Santa Clara County Superior Court.

12. Modification. Any modification of this Agreement shall be effective only if it is in writing and signing by all parties to this Agreement.

13. Severability. If any part of this Agreement is determined to be invalid, unlawful, or unenforceable, that part shall not be deemed to be part of this Agreement.

14. Legal Advice and Voluntary Execution. Each Party represents and warrants that it:
(a) had the opportunity to obtain legal advice from legal counsel of its choice before entering into this Agreement, (b) has read the contents of this Agreement; (c) fully understands the terms and consequences of this Agreement; (d) enters this Agreement voluntarily; and (e) shall not deny the validity of this Agreement on the grounds that it did not have advice of counsel or did not voluntarily and knowingly enter into this Agreement and agree to each of its terms.

15. Full Execution Authority. Each Party executing this Agreement warrants and represents that it or they have full authority to bind the corresponding Party to this Agreement.

16. No Admissions. By entering into this Agreement, the City Released Parties do not admit that they have engaged in, or are now engaging in, any unlawful conduct or employment practice. It is understood and agreed that this Agreement is not an admission of liability, and that the City specifically denies liability related in any manner to Mr. Googins employment. The Parties agree that it is their mutual intention that neither this Agreement nor any terms hereof shall be admissible in any other or future proceedings against the City, except a proceeding to enforce this Agreement.

17. Acknowledgment of Payment of Compensation/Benefits. Mr. Googins acknowledges and affirms that they have been paid any and all compensation to which they are entitled pursuant to the terms of the Employment Agreement. 













 






 
 









302407.10

18. Tax Consequences. The City has made no representation about and takes no position on the tax consequences of this Agreement. A dispute regarding the tax status of this Agreement shall not affect the validity of this Agreement. Mr. Googins has had an opportunity to discuss the potential tax consequences of this Agreement with their own counsel and agrees to indemnify and hold harmless the City from any and all costs and assessments including, but not limited to delinquent taxes, penalties and/or assessments levied against the City in connection with this Agreement.

19. Older Workers' Benefits Protection Act. It is the intention of the Parties that the releases contained in this Agreement apply to all claims of any kind against the City. In order to comply with the Older Workers' Benefits Protection Act (29 U.S.C. § 626(f)) and effectuate the release by Mr. Googins of any potential claims under the federal Age Discrimination in Employment Act, Mr. Googins agrees as follows: (i) they have carefully reviewed the foregoing Agreement, and understands the terms and conditions it contains; (ii) by entering into this Agreement they are giving up potentially valuable legal rights, and they intend to be bound by all the terms and conditions set forth herein; (iii) they are entering into this Agreement freely, knowingly, and voluntarily; (iv) they have been advised of their right to at least twenty-one (21) days to consider whether to agree to the terms and conditions set forth herein; and (v) for a seven (7) day period following their execution of this Agreement they may revoke this Agreement by delivering a written revocation to City, and this Agreement shall not become effective nor enforceable until the revocation period has expired.

THE UNDERSIGNED HAVE READ THE FOREGOING AGREEMENT AND ACCEPT AND

AGREE TO THE PROVISIONS CONTAINED HEREIN, AND HEREBY EXECUTE IT,

KNOWINGLY AND VOLUNTARILY AND WITH FULL UNDERSTANDING OF ITS CONSEQUENCES.
___________________________
Name:

Title:

City of Santa Clara
Date: ______________________

___________________________
Mr. Googins

Date: ______________________

Approved as to Form and Legality:
___________________________
Name:

Special Outside Counsel
Date: ______________________

___________________________
Name:

Attorney for Mr. Googins
Date: ______________________














 






 
 









302407.10

EXHIBIT D
City Manager’s Directive 028 Travel Policy














 






 
 








City Manager’s Directive 028
Travel Policy
CMD 028 Page 1 of 12 DATE: JXO\ 2022
CANCELS: June 19, 1997
POLICY The City of Santa Clara (the “City”) expects to pay all reasonable costs incurred by City employees traveling on approved City business; and City employees are expected to use sound fiscal stewardship when expending public funds, and to travel in the most logical and least expensive manner possible.

PURPOSE The purpose of this Travel Policy (the “Policy”) is to define the City’s expectations of its employees who travel in connection with their work responsibilities and to clarify which expenses the City will fund and which expenses are considered the personal responsibility of the traveler. This policy is not intended to cover short trips during work hours made by employees in the course of their regularly assigned work duties.

Local Travel Local travel is travel necessary to conduct official City business and is performed by the most direct route within and adjacent to an employee’s official worksite. Local travel is defined as less than 50 miles from the employee’s home or place of business, whichever is the shortest distance. Compensation shall be based upon the number of miles between the travel destination and either the employee’s designated work location or residence, whichever is the shortest distance. The City will not pay for lodging or per diem meal expenses related to local travel as defined above. The City will pay for transportation and parking costs related to the local travel.

Employees can settle their allowable local travel expenses through the petty cash reimbursement process if the request is less than the petty cash limit at the time of reimbursement. Requests larger than the petty cash limit require an accounts payable request for payment.

Conference
and Meeting
Attendance
City employees shall be authorized to join professional and public organizations and attend the meetings and conferences held by such organizations subject to adequate budget appropriations and adherence to this policy.

General
Procedures
and Guidelines
The Policy shall be reviewed annually by the City Auditor’s Office to ensure its consistency with respect to the City's objectives and any modifications must be approved by the City Manager.














 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 2 of 12
CANCELS: June 19, 1997
Travel
Authorization
A. City Manager Pre-Travel Authorization Form Required.

City Manager (or designee) authorization is required in advance of travel or the commitment of City funds for the following:
x Travel by Department Directors
x Out-of-State travel by any staff
x Any exception to this policy
Authorization shall be sought via submittal of a Pre-Travel Authorization Form (Attachment A).

B. Department Director Pre-Travel Authorization Form
Required.

In-state, overnight travel requires the approval of a
Department Director via submittal of a Pre-Travel
Authorization Form in advance of travel and the commitment of City funds.

C. Department Director or Designated Supervisor
Authorization Required.

A pre-travel authorization form is not required for local travel as defined above, where meal reimbursement, overnight or out-of-state travel is not concerned. Employees are required to obtain approval from their supervisor prior to any business travel for which the City is expected to pay for mileage, bridge tolls and/or parking. This approval can be via email, with a copy of email approval submitted with travel costs. Itemized receipts are necessary to receive reimbursement for all expenses whether through petty cash or accounts payable request for payment. An employee may not approve their own travel documentation under any circumstances.

Travel
Arrangements
Travel arrangements shall be made as far in advance as possible to obtain the best possible fares and rates. Registration for conferences and training shall be made far enough in advance to take advanta
ge of earl y (discounted) fees, and to avoid late














 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 3 of 12
CANCELS: June 19, 1997
registration fees. If travel arrangements must be cancelled for any reason, the person who made the arrangements shall cancel them in sufficient time to prevent the City from incurring unnecessary costs when possible.

At the Department Director’s discretion, one or more persons may be designated as a Travel Coordinator and be assigned
responsibility for making travel arrangements for all business travelers within a department. It is the City’s preference that all travel be booked by designated Travel Coordinators using their City Procurement Cards to secure travel arrangements ahead of all travel. Individual travelers may make their own travel arrangements with their personal credit cards and be reimbursed if it is not feasible for a travel coordinator to do so.

Transportation Travelers shall use whatever mode of transportation is the most reasonable and least expensive. When planning the transportation portion of a trip, the employee shall consider all aspects of cost to the City including daily expenses, overtime, lost work time as well as actual transportation costs.

Use of a mode of transportation other than the most reasonable and least expensive must be documented and have advance approval from the employee’s Department Director. The City will pay only the cost of the most reasonable and least expensive mode. If the mode of transportation is determined to be a City vehicle, the traveler shall comply with the City Manager’s Directive (CMD) 21 Use and Maintenance of City Vehicles Including General Government/Public Works Pool Vehicles. The difference between the selected mode and the least expensive mode shall be documented and considered the employee’s personal expense at the time of travel authorization.

This paragraph does not apply to special accommodations made to qualified employees under the Americans with Disabilities Act provided that the alternate mode of transportation is approved in advance.

A. Air Travel.

Employees shall not limit their air travel options by specifying an airline. The airline offering the lowest fare for a reasonable route shall be selected.














 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 4 of 12
CANCELS: June 19, 1997
B. Use of Personal Vehicle.

With the exception of employees who have been assigned a City vehicle or who receive a car allowance, employees shall be compensated for the use of their private vehicles for business travel at the current IRS standard mileage rate, provided that it is the most reasonable and least expensive method of transportation. Compensation shall be based upon the number of miles between the travel destination and either the employee’s designated work location or residence,
whichever is the shortest distance.

Employees that receive a car allowance and are required to travel greater than 50 miles from their work location or residence, whichever is the shortest distance, are eligible to be compensated for the use of their private vehicle for business travel at the current IRS standard mileage rate for miles traveled over 50 each way of the trip (e.g. if travel destination is 80 miles from the work location and 70 miles from the residence, then the employee will receive
reimbursement for 20 miles (70-50=20)).

Employees who do not receive a car allowance may also be compensated at the current IRS standard mileage rate for the use of their private vehicles for routine travel on City business between City facilities or to other locations in Santa Clara or the adjoining communities. Compensation shall be based
upon the number of miles between the travel destination and either the employee’s designated work location or residence, whichever is the shortest distance. Employees must keep a log of such routine travel using the Mileage Reimbursement Log (Attachment C). Expense reimbursements for this type of mileage must be submitted monthly.

The City will reimburse all expenses, such as bridge tolls and parking fees, incurred as the result of an employee’s
authorized use of a vehicle while traveling on City business.

Employees requesting reimbursement for the payment of
such expenses shall obtain itemized receipts and submit them as pa
rt of their travel expenses on the Travel Expense














 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 5 of 12
CANCELS: June 19, 1997
Form. Also, whenever possible, employees attending the
same event shall travel together to minimize expenses.

To drive a City or privately-owned vehicle on City business an employee must possess a valid California driver’s license. An owner/driver of a privately-owned vehicle used for City business must carry adequate liability insurance coverage in accordance with applicable State law, and be responsible for any damage, service, or repair to the car occurring on the trip, as these costs are included in the City’s per mile cost reimbursement.

In addition, the employee shall charge any additional
personal time spent outside of the normal reasonable travel time during normal work hours to vacation or a similar leave.

C. Train and Other Mass Transit.

Employees shall be compensated for train or other mass
transit fares and fees provided that it is the most logical and least expensive method of travel to the conference,
conference related events, or meeting site. Any incremental cost beyond the basic cost required for the employee to attend a conference or meeting shall be paid for by the employee. In addition, the employee shall charge any
additional personal time spent outside of the normal
reasonable travel time during normal work hours to vacation or a similar leave.

D. Ground Transportation at Destination.

Supplementary transportation within the destination city shall be accomplished by hotel courtesy buses or local shuttle services, if available. Taxi or ride-share (Uber/Lyft) service shall be used only when no other convenient, less costly mode of transportation is available for the employee to travel to the conference, conference related events, or meeting site.

Any incremental cost beyond the basic cost required for the employee to attend a conference or meeting shall be paid for by the employee.














 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 6 of 12
CANCELS: June 19, 1997
E. Rental Vehicles.

Rental vehicles shall be used only when no other mode of transportation is available or when alternate transportation would be more expensive or impractical and must be
authorized in advance by the Department Director. If a rental vehicle is authorized, employees shall request the least expensive vehicle category that meets their needs.

Employees are required to purchase and shall be reimbursed for optional insurance coverage for the rental vehicle.

Optional insurance coverage shall include Damage Waiver (DW) (also referred to as Collision Damage Waiver (CDW)) and third-party liability coverage.

F. Travel Time.

Travel time is compensable under certain conditions identified in the Fair Labor Standards Act (FLSA). As a charter city, the City follows current FLSA regulations for determining the compensability for travel time. The FLSA regulations are available at:
http://www.dol.gov/whd/regs/compliance/whdfs22.htm
Lodging The City will pay lodging expenses for approved City travel, including the evening preceding or subsequent to a meeting or business event when the employee would otherwise have to travel from his/her residence before 6 a.m. or after 9 p.m. to reach or return from his or her destination. Local travel, as defined previously in this policy, does not qualify for City paid lodging expenses.

Employees are expected to use the most cost-effective lodging reasonably available. When a conference or training session is held at a specific hotel, the City shall pay for actual lodging expenses up to the standard lodging rate advertised by the conference or training sponsor unless approved by the Department Director as part of the travel authorization process.

When there is not a specific lodging site associated with official City business, the Cit
y shall pa y for actual lod ging expenses up to the














 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 7 of 12
CANCELS: June 19, 1997
GSA maximum rate allowed by location
(http://www.gsa.gov/perdiem). Note that the GSA maximum rate applies to the base room rate only and does not include taxes. Any exception to applying the GSA rate due to the current market rates in the area of travel must be documented in writing and approved, pre-travel, by the Department Director.

Every effort shall be made to obtain lodging at or near the facility where official City business is to take place to minimize travel time and transportation costs. The lodging should also be clean, safe and appropriate for business travel. Government rates are often available and should be sought. The City will pay for standard room accommodations at the most cost-effective lodging reasonably available. Any incremental cost beyond that of a standard room shall be paid for by the employee unless a written exception has been approved by the City Manager (or designee).

Room reservations may be made in advance using a City
procurement card and the employee should request a copy of the hotel’s credit card authorization receipt as applicable. This will be used to authorize the hotel to charge the total room cost, including all taxes, on the Travel Coordinator’s purchasing card. Employees shall personally pay for any additional expenses incurred, such as movie rental, mini-bar bills, room service, etc.

Employees shall cancel any reservations for lodging they will not use. Any charge for an unused reservation shall be considered the employee’s personal expense unless failure to cancel the reservation was due to circumstances reasonably beyond the employee’s control.

Meals A. Overnight Travel
The City will pay for an employee’s meals during authorized travel, including tax and tips and incidentals, up to the per diem amount established by the GSA for the destination location (available at:
http://www.gsa.gov/perdiem) for a full day of travel. Per GSA, rules, employees are only eligible for 75 percent of the total per diem amount on the first and last travel day. The Meals & Incidental Expenses (M&IE) column will be used to generate the per diem rate for meals. Use the
guide on http://www.gsa.gov/mie to breakdown














 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 8 of 12
CANCELS: June 19, 1997
the per diem amount for each meal. For any meal that is provided by the conference or hotel the appropriate meal amount listed on http://www.gsa.gov/mie must be deducted from the reimbursement request.

The City will not pay for the following:
x Meals that the employee elects to purchase from another source when the meals are included in the cost of a
conference, training registration fee, or hotel stay. In the event an exception is granted due to dietary restrictions, the meal will be reimbursed on an actual expense basis, up to the applicable GSA rate.
x Alcoholic beverages.

B. Non-Overnight Travel
With regard to partial days of travel that is not overnight but exceeds the local travel guidelines detailed above, the City will pay for meals on a pro-rated basis using GSA meal amounts, as follows:
x If the partial day includes travel before 8 a.m., the City will pay for the employee's breakfast.
x If the partial day includes travel between 11 a.m. and 1 p.m., the City will pay for the employee's lunch.
x If the partial day includes travel after 5 p.m., the City will pay for the employee's dinner.

Miscellaneous
Fees/Business
Expenses
A. Gratuities/Tips.

The City will pay reasonable and customary gratuities and tips during City business travel, which are included in the standard per diem rate per GSA guidelines.

B. Business Expenses.

The City will pay for goods and/or services deemed
necessary for the completion of official business, such as printer, copier, and computer usage, etc.; for internet usage at actual cost and for all business telephone calls. Cellular phones are often mo
re cost-effective than using hotel phones














 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 9 of 12
CANCELS: June 19, 1997
directly and should be considered as a primary option.

Whenever possible, employees shall anticipate the need for supplies and shall take whatever they will need with them instead of buying supplies at their destination.

C. Baggage Fees.

If the airline charges for all checked baggage, the City will cover the cost for one checked bag only. Excess baggage charges are not reimbursable.

D. Personal Expenses.

Personal expenses will not be paid by the City. In addition to those items identified as personal expenses throughout this Policy, personal expenses include early bird flight check-in fee, change flight fee (except as otherwise set forth in this Policy), personal transportation costs outside of the
conference or conference event site, personal telephone calls, in-room movies, spas and gyms, optional recreational events in connection with a conference, laundry or dry
cleaning, miscellaneous sundries, or other items of a
personal nature.

Personal travel shall not be mixed with business travel if it will result in (1) additional costs to the City, (2) employee engaging in personal travel while be compensated, or (3) harming the City’s interest in any way. Any extension of a trip for personal travel must be accompanied by Director approval and supporting documentation of what the trip would have cost with the original business itinerary. The City will reimburse the lesser of the original business itinerary cost or the extended trip cost due to personal travel. Any additional cost from the original business itinerary must be covered by the employee. The City will not pay for any expenses of a spouse or other person who accompanies an employee on
business travel.














 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 10 of 12
CANCELS: June 19, 1997
Settlement of
Trip Expenses
Payment of travel expenses incurred during the trip using City procurement cards is not permitted. Purchase cards may be used to pre-pay expenses such as flights, hotel, car rental, or conference registration (preferably by a Travel Coordinator) or may pay these expenses by invoice through accounts payable.

Allowable expenses per this policy during the trip are to be paid out of pocket by employees and reimbursed upon completion of travel.

The City will not provide any advance payment of travel costs directly to employees.

Travel
Reimbursement
All employee travel reimbursement requests require either direct supervisor or Department Head approval prior to submitting to the City Auditor. Direct supervisors can approve expense
reimbursement requests if there is no greater than a 10% variance between the pre-approved travel estimate and the actual expense reimbursement requested. Any reimbursement request with a difference greater than 10% of the pre-approved estimate must be approved by the Department Director.

The City Auditor’s Office is responsible for review and has final approval of travel expense reimbursement requests. Approval shall be based upon the employee’s compliance or non-compliance with the requirements of this policy. Once approved by the City Auditor, the reimbursement request will be forwarded directly to accounts payable for processing and email notification will be provided to travel coordinators and/or the employee.

Within 30 days of an employee's return from a business trip, a final, department approved expense report associated with the trip shall be submitted to the City Auditor to be eligible for any reimbursement. The employee must complete a signed Travel Form and supporting documentation to substantiate all reported expenses with the exception of meals, as these are reimbursed based on GSA per diem rates. The documentation should be in its original form and include the following, if applicable:
x Pre-travel request authorization as defined by this policy x Invoice and trip itinerary from vendor
x Event brochure or agenda for conference, training, or special event














 






 
 








City of
Santa Clara
The Center of What's Possible

CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 11 of 12
CANCELS: June 19, 1997
x Any certificates of completion associated with event
x Airfare receipt showing the travel dates and time
x Parking receipts showing the travel date and amount paid x Transportation receipts showing the travel date and full address to/from the event location
x Car rental receipt showing the dates and number of days x Final itemized hotel bill or statement showing all charges x Documentation showing miles between destination and the employee’s work location or residence to substantiate the shortest distance driven for mileage
x A brief written explanation if a reporting item doesn’t have supporting documentation.

It is the employee’s responsibility to submit the travel expense reimbursement request within the specified timeline.

Uncompleted training will not be paid by the City unless the employee's failure to complete the training was due to a cause outside the employee's control as documented with a memorandum.

Advances The City does not offer advances to employees for travel.

Exceptions to
this Policy
This Policy does not claim to address all contingencies and conditions. However, any exception requires City Manager (or designee) approval in writing for anticipated/known exceptions or unanticipated/unplanned expenses. Requests for exceptions should be accompanied by the traveler’s written justification for the expense.

Examples of exceptions to this policy include, but are not limited to, the following:
x Unusual business expenses
x Per diem and/or lodging expenses which exceed GSA limits x The purchase of one or more meals from another source even though they were included in a conference and/or
seminar registration fee
x The use of an alternate mode of transportation
x Lodging expenses incurred during local travel
x Travel costs exceeding available budget appropriations 













 






 
 








City of
Santa Clara
The Center of What's Possible
CMD 028: Travel Policy
DATE: July 1, 2022 CMD 028 Page 12 of 12
CANCELS: June 19, 1997
City Auditor to
Conduct
Periodic Audits
The City Auditor shall conduct periodic audits in accordance with generally accepted government auditing standards to ensure compliance with this travel policy. Audit results shall be submitted to the City Council.

Cross References:

CMD 49 - Membership in Professional Societies and Associations CMD 21 - Use and Maintenance of City Vehicles Including General Government/Public Works Pool Vehicles
Attachments:

A – Travel Authorization Form
B – Travel Expenses Reimbursement Form
C – Mileage Reimbursement Log














 






 
 








City of
Santa Clara
The Center of What's Possible

302407.10

EXHIBIT E
Description of Job Duties














 






 
 








Description of Duties
for City Attorney
Charter of the City of Santa Clara, Section 908 City Attorney.

There shall be a City Attorney who shall have the power and be required to:
(a) Represent and advise the City Council and all City officers in all matters of law pertaining to their offices;
(b) Represent and appear for the City and any City officer or employee or former City officer or employee, in any or all actions and proceeding s in which the City or any such officer or employee in or by reason of his/her official capa city, is concerned or is a party, but the City Council shall have control of all legal business and proceedings and may employ other attorneys to take charge of any litigation or matter or to assist the City Attorney therein; (c) Attend all meetings of the City Council and give his/her advice or opinion in writing whenever requested to do so by the City Council, or by any of the boards or officers of the City; (d) Approve the form of all bonds given to and all contracts made by the City, endorsing his/her approval thereon in writing;
(e) Prepare any and all proposed ordinances or resolutions for the City, and amendments thereto;
(f) Prosecute on behalf of the people all criminal cases for violation of this Charter and of City ordinances; and
(g) On vacating the office, surrender to his/her successor, all books, papers, files, and documents pertaining to the City’s affairs.

To be eligible for appointment as City Attorney, the appointee shall have been admitted to practice as an attorney at law before the Supreme Court of the State of California, and shall have been engaged in the active practice of law for at least four years immediately prior to his/her appointment. (Amended by electors at an election held March 7, 2000, Charter Chapter 11 of the State Statutes of 2000)














 






 
 








City of
Santa Clara
The Center of What's Possible
Description of Duties
for City Attorney
Santa Clara City Code, Chapter 2.25 City Attorney

2.25.020 Duties and responsibilities.

The City Attorney shall be responsible for the following:
(a) Advising the City Council, the City Manager and all City department heads in matters of law pertaining to their offices.
(b) Representing and appearing for the City and any City employee in any or all actions brought against the City or its employees in the course of their duties. (c) Keeping the City Council informed as to all legislation affecting the City government and processing all insurance matters and damage claims against the City. (d) Rendering written legal opinions when so requested by the City Council or the City Manager. (e) Attending designated meetings of boards, commissions and special committees of the City and representing City departments before State or local courts, boards or commissions. (f) Reviewing and approving the form of all City contracts, agreements, deeds and legal documents. (g) The preparation and promulgation of municipal bond issues and special assessment districts. (h) The preparation and promotion of State and Federal legislation proposed by the City Council. (i) Preparing and processing all proposed ordinances or resolutions for the City Council. (j) The preparation and handling of all City litigation or court proceedings. (k) Prosecuting on behalf of the people all cases of vi olation of the Charter, provisions of this Code or other City ordinances.
(l) Be responsible for the processing of annexation proceedings and assist in the acquisition of public land, easements and rights-of-way. (Ord. 947. Formerly § 2-31). 













 






 
 








City of
Santa Clara
The Center of What's Possible
Amendment No. 1 to Employment Agreement – Glen R. Googins Page 1 Rev. 10/25/19
AMENDMENT NO. 1

TO THE EMPLOYMENT AGREEMENT

BY AND BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
GLEN R. GOOGINS

PREAMBLE
This agreement (“Amendment No. 1”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (“City”) and Glen R. Googins (“Employee”). City and Employee may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. The Parties previously entered into an agreement entitled “Employment Agreement” dated January 10, 2023 (“Agreement”); and
B. The Parties entered into the Agreement for the purpose of appointing and employing Employee as the City Attorney and associated duties, and the Parties now wish to amend the Agreement to adjust compensation and clarify procedures relating to performance appraisal and compensation.

NOW, THEREFORE, the Parties agree as follows:

AMENDMENT TERMS AND CONDITIONS

1. Section 3.1 of the Agreement, entitled “Salary” is amended to read as follows:

3.1. Salary. Employee shall receive an annual salary of Three Hundred Fifty-Six Thousand Two Hundred Twelve Dollars and Fifty Cents ($356,212.50), less all authorized or appropriate deductions and withholdings, payable in pro-rata increments on regular City paydays, commencing on the first day of employment.

2. Section 3.2 of the Agreement, entitled “Adjustments” is amended to read as follows:

3.2. Adjustments. Following completion of the annual performance appraisal as described in Section 4 below, or at any other time within the discretion of the City Council, the City Council shall meet or otherwise communicate with Employee for the express purpose of determining any appropriate salary adjustment. In determining any appropriate salary adjustment, the City Council shall take into account any cost-of-living adjustments, but the ultimate decision regarding the timing and the Amendment No. 1 to Employment Agreement – Glen R. Googins Page 2 Rev. 10/25/2019
amount of any adjustment, including but not limited to cost of living, is within the sole discretion of the City Council.

3. Except as set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. In case of a conflict in the terms of the Agreement and this Amendment No. 1, the provisions of this Amendment No. 1 shall control.

The Parties acknowledge and accept the terms and conditions of this Amendment No. 1 as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

Sujata Reuter
Chief Assistant City Attorney

LISA M. GILLMOR
Mayor

GLEN R. GOOGINS
Employee

Amendment No. 2 to Employment Agreement – Glen R. Googins Page 1 AMENDMENT NO. 2

TO THE EMPLOYMENT AGREEMENT

BY AND BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
GLEN R. GOOGINS

PREAMBLE
This agreement (“Amendment No. 2”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (“City”) and Glen R. Googins (“Employee”). City and Employee may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. The Parties previously entered in to an agreement entitled “Employment Agreement” dated January 10, 2023 (“Agreement”); and
B. The Agreement was previously am ended by Amendment No. 1, and is again amended by this Amendment No. 2. The Agreement and all previous amendments are collectively referred to herein as the “Agreement as Amended”; and
C. The Parties entered into the Ag reement as Amended for the purpose of appointing and employing Employee as the City Attorney and associated duties, and the Parties now wish to amend the Agreement as Amended to adjust compensation and clarify procedures relating to performance appraisal and compensation.

NOW, THEREFORE, the Parties agree as follows:

AMENDMENT TERMS AND CONDITIONS

1. Section 3.1 of the Agr eement as Amended, entitled “Salary” is amended to read as follows:

3.1. Salary. Employee shall receive an annual salary of Three Hundred Seventy Thousand Four Hundred Sixty-One Dollars ($370,461.12), less all authorized or appropriate deductions and withholdings, payable in pro- rata increments on regular City paydays, effective as of the date of Council approval of Amendment No. 2. Employee shall also receive a lump sum payment equal to a 4% salary increase retroactive to March 1, 2025, within two pay periods of approval of Amendment No. 2.

2. Section 3.2 of the Agr eement as Amended, entitled “Adjustments” is amended to read as follows:

Amendment No. 2 to Employment Agreement – Glen R. Googins Page 2

3.2. Adjustments. Following co mpletion of the annual performance appraisal as described in Section 4 below, or at any other time within the discretion of the City Council, the City Council (or some subset thereof) shall meet or otherwise communicate with Employee for the express purpose of determining any appropriate salary adjustment. In determining any appropriate salary adjustment, the City Council shall take into account cost-of-living and merit adjustments provided to Unit 9, but the ultimate decision regarding the timing and the amount of any adjustment, including but not limited to cost of living, is within the sole discretion of the City Council.

3. Section 3.3(b) of the Agreement as Amended, is amended to read as follows:

(b) Except as otherwise specified in this Agreement, Employee will be eligible for, and shall receive, the benefits provided in the following identified sections of the Miscellaneous Unclassified Employees Memorandum of Understanding (“MOU”) for Unit 9 as of January 1, 2025, as those sections may be renamed or renumbered. To the extent these sections vest authority to a Unit 9 member’s supervisor, Department Head, City Manager or designee, such authority shall be exercised or retained by the Mayor or other council member(s) designated by City Council.

4. Section 3.3(c) of the Agreement as Amended, is amended to read as follows:

(c) On and after January 1, 2025, in the event a successor MOU includes a change to Section 7 – Health Insurance, Section 8 – Dental Insurance, and/or Section 9 – Vision Insurance, such change shall be applicable to Employee concurrent with the effective date of such change(s) for Unit 9.

In the event of successor MOU changes to other benefits listed in section

3.3(b) above, the application of such changes to Employee shall be at the sole discretion of City Council.

5. Section 3.3(f) of t he Agreement as Amended, is amended to read as follows:

(f) A copy of the Miscellaneous Unclassified Employees Unit 9 MOU for the period January 1, 2025 – December 31, 2028, is attached as Revised Exhibit B. The two Side Letters executed between the City and Unit 9 regarding amendments to the 2019-2024 MOU pertaining to vacation accrual and use of compensatory time off are not applicable to Employee.

6. A new Section 3.3(g) is added to t he Agreement as Amended, as follows:

(g) The Deferred Compensation provision of the Unit 9 MOU for the period January 1, 2025 – December 31, 2028, attached as Revised Exhibit B, is applicable to Employee, retroactive to January 1, 2025.

Amendment No. 2 to Employment Agreement – Glen R. Googins Page 3

7. Section 4 entitled “Performance Apprai sal” of the Agreement as Amended is amended to read as follows:

4. Performance Appraisal. The City Council will make its best efforts to undertake a performance appraisal of the Employee at least once every twelve (12) months following the Employee’s original date of hire. The City Council maintains discretion to conduct performance appraisals more frequently if necessary. Performance Appraisals shall be conducted annually. The process and timing for conducting the annual appraisal shall be set forth by City Council (e.g., in a Council Policy Manual section).

(a) If City Council does not complete the Performance Appraisal process on or before May 31
st, then Employee shall receive a
salary increase of 2% or applicable most recent one-year CPI1, whichever is less, retroactive to March 1, of that year. This salary increase is subject to the potential for an additional increase (but shall not be subject to decrease) upon completion of the performance review process.

8. Except as set forth herein, all other terms and conditions of the Agreement as Amended shall remain in full force and effect. In case of a conflict in the terms of the Agreement as Amended and this Amendment No. 2, the provisions of this Amendment No. 2 shall control.

The Parties acknowledge and accept the terms and conditions of this Amendment No. 2 as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

Sujata Reuter
Chief Assistant City Attorney

LISA M. GILLMOR
Mayor

GLEN R. GOOGINS
Emplo
yee

1 Consumer Price Index for All Urban Consumers (CPI-U) for San Francisco-Oakland-Hayward Resolution/Update City Attorney Salary Plan (eff 03-01-2025) Page 1 of 2 Rev: 7/27/2023
RESOLUTION NO. 25- _____

A RESOLUTION OF THE CITY OF SANTA CLARA,

CALIFORNIA TO ADOPT THE AMENDED UNCLASSIFIED

SALARY PLAN FOR THE POSITION OF CITY ATTORNEY
WITH AN APPROVAL DATE OF AUGUST 26, 2025, AND AN
EFFECTIVE DATE OF MARCH 1, 2025

WHEREAS, the City of Santa Clara contracts with CalPERS to provide retirement benefits; WHEREAS, to comply with the California Code Regulations section 570.5, the City of Santa Clara shall among other things, have publicly available pay schedules approved and adopted by the City Council which shall indicate an effective date and date of any revisions; and, WHEREAS, as required by the California Code Regulations section 570.5 and as mandated by CalPERS, the City Council deems it to be in the best interests of the City to adopt the Amended Unclassified Salary Plan for City of Santa Clara classifications when there are salary modifications to existing classifications, and when new classifications are created and salary ranges need to be established or when existing classifications are deleted; WHEREAS, the attached Unclassified Salary Plan reflects salary modification for the position of City Attorney, with an approval date of August 26, 2025, and an effective date of March 1, 2025; WHEREAS, the City Council previously approved unclassified salary plans with revisions to other classifications effective July 1, 2025 and August 3, 2025. The salary plan included with this item includes the new salary for the position of City Attorney (which is retroactive to March 1, 2025) and those changes/additions to other classifications that were previously approved by the City Council, (which remain effective as of the dates stated in the applicable prior Council action).

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the City hereby adopts the Amended Unclassified Salary Plan for the position of City Attorney reflecting the wage increase approved by the City Council on August 26, 2025.

2. Effective date. In accordance with the California Code Regulations section 570.5 and to Resolution/Update City Attorney Salary Plan (eff 03-01-2025) Page 2 of 2 Rev: 7/27/2023
comply with CalPERS, the attached salary schedule for unclassified positions, shall be adopted with an approval date of August 26, 2025, and have an effective date of March 1, 2025, for the position of City Attorney.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ____ DAY OF ____, 2025, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference:

1. Amendment No. 2 to Employment Agreement with Glen R. Googins

2. Unclassified Salary Plan eff 03-01-2025 (for Council 08-26-2025)

City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2025
Approved 8/26/2025
Minimum Salary Maximum Salary
Job Title Job Code Union Code Hour ly Monthly Annual Hourly Monthly Annual Accounting Division Manager 109 9 86.872788 $ 15,057.95 $ 180,695.40 $ 112.422346 $ 19,486.54 $ 233,838.48 $ Asst Building Official 222 9 92.595404 $ 16,049.87 $ 192,598.44 $ 119.838923 $ 20,772.08 $ 249,264.96 $ Asst City Attorney 015 9 107.617442 $ 18,653.69 $ 223,844.28 $ 139.274423 $ 24,140.90 $ 289,690.80 $ Asst City Clerk 010 9 81.924000 $ 14,200.16 $ 170,401.92 $ 106.009615 $ 18,375.00 $ 220,500.00 $ Asst City Librarian 012 9 93.769673 $ 16,253.41 $ 195,040.92 $ 121.350462 $ 21,034.08 $ 252,408.96 $ Asst City Manager 016 9 138.876519 $ 24,071.93 $ 288,863.16 $ 179.714250 $ 31,150.47 $ 373,805.64 $ Asst Dir of Community Dev 038 9 105.985442 $ 18,370.81 $ 220,449.72 $ 137.780769 $ 23,882.00 $ 286,584.00 $ Asst Dir of Electric Util 021 9 127.039442 $ 22,020.17 $ 264,242.04 $ 164.405538 $ 28,496.96 $ 341,963.52 $ Asst Dir of Finance 022 9 101.105192 $ 17,524.90 $ 210,298.80 $ 130.845635 $ 22,679.91 $ 272,158.92 $ Asst Dir of Human Resources 018 9 101.105192 $ 17,524.90 $ 210,298.80 $ 130.845635 $ 22,679.91 $ 272,158.92 $ Asst Dir of Pub Works/City Eng 071 9 111.497827 $ 19,326.29 $ 231,915.48 $ 144.295269 $ 25,011.18 $ 300,134.16 $ Asst Dir of Water & Sewer Util 014 9 100.072731 $ 17,345.94 $ 208,151.28 $ 129.516115 $ 22,449.46 $ 269,393.52 $ Asst Fire Chief 024 9B 144.731423 $ 25,086.78 $ 301,041.36 $ 187.309038 $ 32,466.90 $ 389,602.80 $ Asst Fire Marshal 026 9B 111.007846 $ 19,241.36 $ 230,896.32 $ 143.657250 $ 24,900.59 $ 298,807.08 $ Asst Fleet Manager 046 9 60.779942 $ 10,535.19 $ 126,422.28 $ 78.649269 $ 13,632.54 $ 163,590.48 $ Asst Police Chief 027 9A 153.086596 $ 26,535.01 $ 318,420.12 $ 190.489673 $ 33,018.21 $ 396,218.52 $ Asst To The City Manager 028 9 98.837654 $ 17,131.86 $ 205,582.32 $ 127.903269 $ 22,169.90 $ 266,038.80 $ Audit Manager 201 9 83.633538 $ 14,496.48 $ 173,957.76 $ 108.231519 $ 18,760.13 $ 225,121.56 $ Battalion Chief 036 9B 119.595692 $ 20,729.92 $ 248,759.04 $ 154.762212 $ 26,825.45 $ 321,905.40 $ Battalion Chief 24 Hrs 036S 9BS 81.357610 $ 19,742.78 $ 236,913.36 $ 105.280426 $ 25,548.05 $ 306,576.60 $ Budget & Treasury Division Mgr 113 9 86.872788 $ 15,057.95 $ 180,695.40 $ 112.422346 $ 19,486.54 $ 233,838.48 $ Building Maintenance Manager 041 9 76.932288 $ 13,334.93 $ 160,019.16 $ 99.559788 $ 17,257.03 $ 207,084.36 $ Building Official 042 9 101.861019 $ 17,655.91 $ 211,870.92 $ 131.817404 $ 22,848.35 $ 274,180.20 $ Cemetery Operations Manager 045 9 61.518750 $ 10,663.25 $ 127,959.00 $ 79.611462 $ 13,799.32 $ 165,591.84 $ Chief Asst City Attorney 037 9 123.759750 $ 21,451.69 $ 257,420.28 $ 160.165558 $ 27,762.03 $ 333,144.36 $ Chief Operating Officer 311 9 159.713192 $ 27,683.62 $ 332,203.44 $ 206.682346 $ 35,824.94 $ 429,899.28 $ City Attorney 060 Appointed 178.106308 $ 30,871.76 $ 370,461.12 $ City Auditor 067 9 101.105192 $ 17,524.90 $ 210,298.80 $ 130.845635 $ 22,679.91 $ 272,158.92 $ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 1 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2025
Approved 8/26/2025
Minimum Salary Maximum Salary
Job Title Job Code Union Code Hour ly Monthly Annual Hourly Monthly Annual City Clerk 063 Elected 1,575.00$ 18,900.00 $ City Council Member CNCL Elected 2,100.00$ 25,200.00 $ City Librarian 066 9 126.142269 $ 21,864.66 $ 262,375.92 $ 163.240212 $ 28,294.97 $ 339,539.64 $ City Manager 069 Appointed 201.067673 $ 34,851.73 $ 418,220.76 $ Communications & Outreach Mgr 083 9 69.839654 $ 12,105.54 $ 145,266.48 $ 90.375173 $ 15,665.03 $ 187,980.36 $ Communications Operations Mgr 068 9 79.139019 $ 13,717.43 $ 164,609.16 $ 102.414404 $ 17,751.83 $ 213,021.96 $ Compliance Manager 081 9 70.939615 $ 12,296.20 $ 147,554.40 $ 91.799135 $ 15,911.85 $ 190,942.20 $ Contracts Manager 342 9 78.201000 $ 13,554.84 $ 162,658.08 $ 101.192942 $ 17,540.11 $ 210,481.32 $ Deputy City Attorney I 170 9 67.254981 $ 11,657.53 $ 139,890.36 $ 87.034673 $ 15,086.01 $ 181,032.12 $ Deputy City Attorney II 172 9 78.464192 $ 13,600.46 $ 163,205.52 $ 101.543827 $ 17,600.93 $ 211,211.16 $ Deputy City Clerk 178 9 60.574096 $ 10,499.51 $ 125,994.12 $ 78.396692 $ 13,588.76 $ 163,065.12 $ Deputy City Manager 079 9 108.724212 $ 18,845.53 $ 226,146.36 $ 140.691519 $ 24,386.53 $ 292,638.36 $ Deputy Fire Chief 080 9B 131.573423 $ 22,806.06 $ 273,672.72 $ 170.282250 $ 29,515.59 $ 354,187.08 $ Deputy Director 176 9 88.013192 $ 15,255.62 $ 183,067.44 $ 113.900250 $ 19,742.71 $ 236,912.52 $ Development Project Manager 158 9 88.007423 $ 15,254.62 $ 183,055.44 $ 113.890500 $ 19,741.02 $ 236,892.24 $ Development Review Officer 144 9 85.145192 $ 14,758.50 $ 177,102.00 $ 110.188558 $ 19,099.35 $ 229,192.20 $ Director of Community Developm 090 9 126.393808 $ 21,908.26 $ 262,899.12 $ 163.571192 $ 28,352.34 $ 340,228.08 $ Director of Finance 087 9 126.142269 $ 21,864.66 $ 262,375.92 $ 163.240212 $ 28,294.97 $ 339,539.64 $ Director of Human Resources 088 9 126.142269 $ 21,864.66 $ 262,375.92 $ 163.240212 $ 28,294.97 $ 339,539.64 $ Director of Inf Technology/CIO 089 9 126.142269 $ 21,864.66 $ 262,375.92 $ 163.240212 $ 28,294.97 $ 339,539.64 $ Director of Public Works 091 9 133.695577 $ 23,173.90 $ 278,086.80 $ 173.017731 $ 29,989.74 $ 359,876.88 $ Director of Silicon Valley Pwr 108 9 159.713192 $ 27,683.62 $ 332,203.44 $ 206.682346 $ 35,824.94 $ 429,899.28 $ Director of Wtr & Sewer Utils 102 9 126.142269 $ 21,864.66 $ 262,375.92 $ 163.240212 $ 28,294.97 $ 339,539.64 $ Elec Div Mgr - Engineering 104Q 9 104.985577 $ 18,197.50 $ 218,370.00 $ 135.873115 $ 23,551.34 $ 282,616.08 $ Elec Div Mgr - Generation 104R 9 104.985577 $ 18,197.50 $ 218,370.00 $ 135.873115 $ 23,551.34 $ 282,616.08 $ Elec Div Mgr - Operations 104P 9 104.985577 $ 18,197.50 $ 218,370.00 $ 135.873115 $ 23,551.34 $ 282,616.08 $ Elec Div Mgr - Substations 104M 9 104.985577 $ 18,197.50 $ 218,370.00 $ 135.873115 $ 23,551.34 $ 282,616.08 $ Elec Div Mgr - Transm, Distrib 104S 9 104.985577 $ 18,197.50 $ 218,370.00 $ 135.873115 $ 23,551.34 $ 282,616.08 $ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 2 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2025
Approved 8/26/2025
Minimum Salary Maximum Salary
Job Title Job Code Union Code Hour ly Monthly Annual Hourly Monthly Annual Elec Div Mgr-Mkt A & P 107F 9 104.985577 $ 18,197.50 $ 218,370.00 $ 135.873115 $ 23,551.34 $ 282,616.08 $ Elec Division Manager 104 9 104.985577 $ 18,197.50 $ 218,370.00 $ 135.873115 $ 23,551.34 $ 282,616.08 $ Elec Program Manager 424 9 91.299750 $ 15,825.29 $ 189,903.48 $ 118.145077 $ 20,478.48 $ 245,741.76 $ Elec Util Chief Oper Officer 116 9 139.746808 $ 24,222.78 $ 290,673.36 $ 180.851538 $ 31,347.60 $ 376,171.20 $ Elec Util Risk Control Analyst 697 9 81.764135 $ 14,172.45 $ 170,069.40 $ 105.815596 $ 18,341.37 $ 220,096.44 $ Emergency Services Officer 106 9 95.038327 $ 16,473.31 $ 197,679.72 $ 122.983615 $ 21,317.16 $ 255,805.92 $ Environmental Programs Mgr 461 9 70.939615 $ 12,296.20 $ 147,554.40 $ 91.799135 $ 15,911.85 $ 190,942.20 $ Executive Assistant 187 9 59.663019 $ 10,341.59 $ 124,099.08 $ 77.208981 $ 13,382.89 $ 160,594.68 $ Fire Chief 117 9B 157.405038 $ 27,283.54 $ 327,402.48 $ 203.689962 $ 35,306.26 $ 423,675.12 $ Fire Marshal 120 9B 119.594942 $ 20,729.79 $ 248,757.48 $ 154.758000 $ 26,824.72 $ 321,896.64 $ Fleet Manager 034 9 73.301596 $ 12,705.61 $ 152,467.32 $ 94.856135 $ 16,441.73 $ 197,300.76 $ Housing & Comm Svc Div Mgr 075 9 88.087442 $ 15,268.49 $ 183,221.88 $ 114.001442 $ 19,760.25 $ 237,123.00 $ Housing Development Officer 749 9 69.178327 $ 11,990.91 $ 143,890.92 $ 89.524904 $ 15,517.65 $ 186,211.80 $ Human Resources Div Mgr 139 9 86.872788 $ 15,057.95 $ 180,695.40 $ 112.422346 $ 19,486.54 $ 233,838.48 $ Information Technology Svc Mgr 112 9 81.534635 $ 14,132.67 $ 169,592.04 $ 105.505212 $ 18,287.57 $ 219,450.84 $ Inspection Manager 134 9 87.250615 $ 15,123.44 $ 181,481.28 $ 112.921673 $ 19,573.09 $ 234,877.08 $ Legal Executive Assistant 185 9 59.663019 $ 10,341.59 $ 124,099.08 $ 77.208981 $ 13,382.89 $ 160,594.68 $ Library Div Mgr -Support Svcs 127G 9 73.247596 $ 12,696.25 $ 152,355.00 $ 94.802135 $ 16,432.37 $ 197,188.44 $ Management Analyst 008 9 60.574096 $ 10,499.51 $ 125,994.12 $ 78.396692 $ 13,588.76 $ 163,065.12 $ Mayor MAYOR Elected 2,625.00$ 31,500.00 $
Municipal Services Div Mgr 110 9 86.872788 $ 15,057.95 $ 180,695.40 $ 112.422346 $ 19,486.54 $ 233,838.48 $ Park Maint & Operations Superv 131 9 72.404077 $ 12,550.04 $ 150,600.48 $ 93.688673 $ 16,239.37 $ 194,872.44 $ Parks & Recreation Director 132 9 126.142269 $ 21,864.66 $ 262,375.92 $ 163.240212 $ 28,294.97 $ 339,539.64 $ Parks Const, Mtc & Repair Mgr 130 9 72.404077 $ 12,550.04 $ 150,600.48 $ 93.688673 $ 16,239.37 $ 194,872.44 $ Performance Auditor I 203 9 50.478404 $ 8,749.59 $ 104,995.08$ 65.330596 $ 11,323.97 $ 135,887.64 $ Performance Auditor II 204 9 60.574096 $ 10,499.51 $ 125,994.12 $ 78.396692 $ 13,588.76 $ 163,065.12 $ Plan Review Manager 629 9 88.188692 $ 15,286.04 $ 183,432.48 $ 114.116192 $ 19,780.14 $ 237,361.68 $ Planning Manager 072 9 91.967769 $ 15,941.08 $ 191,292.96 $ 119.015538 $ 20,629.36 $ 247,552.32 $ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 3 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2025
Approved 8/26/2025
Minimum Salary Maximum Salary
Job Title Job Code Union Code Hour ly Monthly Annual Hourly Monthly Annual Police Captain 138 9A 150.016096 $ 26,002.79 $ 312,033.48 $ 181.432385 $ 31,448.28 $ 377,379.36 $ Police Chief 141 Elected 29,473.88$ 353,686.56 $ Police Records Manager 647 9 62.396135 $ 10,815.33 $ 129,783.96 $ 80.751865 $ 13,996.99 $ 167,963.88 $ Power System Scheduler/Trader 674 9 78.302192 $ 13,572.38 $ 162,868.56 $ 101.334635 $ 17,564.67 $ 210,776.04 $ Power Trader 673 9 100.072731 $ 17,345.94 $ 208,151.28 $ 129.516115 $ 22,449.46 $ 269,393.52 $ Principal Accountant 148 9 78.201000 $ 13,554.84 $ 162,658.08 $ 101.192942 $ 17,540.11 $ 210,481.32 $ Principal Electric Utility Eng 145 9 99.998423 $ 17,333.06 $ 207,996.72 $ 129.408115 $ 22,430.74 $ 269,168.88 $ Principal Eng - Water & Sewer 142W 9 96.961615 $ 16,806.68 $ 201,680.16 $ 125.480538 $ 21,749.96 $ 260,999.52 $ Principal Eng/City Surveyor 140 9 101.809846 $ 17,647.04 $ 211,764.48 $ 131.756538 $ 22,837.80 $ 274,053.60 $ Principal Engineer 142 9 96.961615 $ 16,806.68 $ 201,680.16 $ 125.480538 $ 21,749.96 $ 260,999.52 $ Principal Financial Analyst 149 9 78.201000 $ 13,554.84 $ 162,658.08 $ 101.192942 $ 17,540.11 $ 210,481.32 $ Principal Planner 143 9 78.201000 $ 13,554.84 $ 162,658.08 $ 101.192942 $ 17,540.11 $ 210,481.32 $ Principal Power Analyst 154 9 78.201000 $ 13,554.84 $ 162,658.08 $ 101.192942 $ 17,540.11 $ 210,481.32 $ Principal Util Info System Mgr 146 9 100.072731 $ 17,345.94 $ 208,151.28 $ 129.516115 $ 22,449.46 $ 269,393.52 $ Public Information Officer 077 9 95.038327 $ 16,473.31 $ 197,679.72 $ 122.983615 $ 21,317.16 $ 255,805.92 $ Public Records Manager 082 9 60.574096 $ 10,499.51 $ 125,994.12 $ 78.396692 $ 13,588.76 $ 163,065.12 $ Purchasing Division Manager 147 9 83.633538 $ 14,496.48 $ 173,957.76 $ 108.231519 $ 18,760.13 $ 225,121.56 $ Recreation Manager 150 9 78.943327 $ 13,683.51 $ 164,202.12 $ 102.157904 $ 17,707.37 $ 212,488.44 $ Risk Manager 700 9 83.633538 $ 14,496.48 $ 173,957.76 $ 108.231519 $ 18,760.13 $ 225,121.56 $ Sr Counsel for SVP 179 9 116.061981 $ 20,117.41 $ 241,408.92 $ 149.719962 $ 25,951.46 $ 311,417.52 $ Sr Deputy City Attorney 161 9 83.403981 $ 14,456.69 $ 173,480.28 $ 107.941442 $ 18,709.85 $ 224,518.20 $ Sr Elec Div Mgr 173 9 115.479346 $ 20,016.42 $ 240,197.04 $ 149.457808 $ 25,906.02 $ 310,872.24 $ Sr Elec Div Mgr-Mkt A&P 174A 9 115.479346 $ 20,016.42 $ 240,197.04 $ 149.457808 $ 25,906.02 $ 310,872.24 $ Sr Information Tech Svcs Mgr 743 9 89.342654 $ 15,486.06 $ 185,832.72 $ 115.621096 $ 20,040.99 $ 240,491.88 $ Sr Management Analyst 742 9 66.631269 $ 11,549.42 $ 138,593.04 $ 86.236154 $ 14,947.60 $ 179,371.20 $ Sr Performance Auditor 202 9 70.939615 $ 12,296.20 $ 147,554.40 $ 91.799135 $ 15,911.85 $ 190,942.20 $ Sr Power System Schedlr/Trader 772 9 84.159865 $ 14,587.71 $ 175,052.52 $ 108.919846 $ 18,879.44 $ 226,553.28 $ Street Superintendent 159 9 80.009596 $ 13,868.33 $ 166,419.96 $ 103.548115 $ 17,948.34 $ 215,380.08 $ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 4 of 5 City of Santa Clara
Unclassified/Elected Salary Plan
Effective 3/1/2025
Approved 8/26/2025
Minimum Salary Maximum Salary
Job Title Job Code Union Code Hour ly Monthly Annual Hourly Monthly Annual Transportation Manager 171 9 97.845750 $ 16,959.93 $ 203,519.16 $ 126.627750 $ 21,948.81 $ 263,385.72 $ Utility Business Systems Mgr 898 9 78.072750 $ 13,532.61 $ 162,391.32 $ 101.031000 $ 17,512.04 $ 210,144.48 $ Utility Operations Engineer 155 9 82.418712 $ 14,285.91 $ 171,430.92 $ 106.652423 $ 18,486.42 $ 221,837.04 $ Water & Sewer Operations Mgr 180 9 81.008365 $ 14,041.45 $ 168,497.40 $ 104.843827 $ 18,172.93 $ 218,075.16 $ Water & Sewer Superintendent 029 9 73.247596 $ 12,696.25 $ 152,355.00 $ 94.802135 $ 16,432.37 $ 197,188.44 $ Web & Digital Media Manager 073 9 69.839654 $ 12,105.54 $ 145,266.48 $ 90.375173 $ 15,665.03 $ 187,980.36 $ All classifications on the Unclassifed/Elected Salary Plan are FLSA "Exempt" 5 of 5