5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
08/26/2025
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet
site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
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5:30 PM CLOSED SESSION
25-977 eComments
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:35 PM.
Confirmation of Quorum
1.A 25-906
1.B 25-949
Assistant City Clerk Pimentel confirmed a quorum.
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Aracely Azevedo, Marco Mercado, Ashley Lancaster, Allyson Hauck, Vitus Leung, Glen R. GooginsAs Employee Organization(s):Em
Santa Clara Firefighters, International Assoc. of Firefighters, Local 1171 (Unit #1)
Police Officers Association (Unit #2)
Engineers of the City of Santa Clara (Unit #4)
City of Santa Clara Employees Association (Units #5,7,8) Unclassified Miscellaneous Management (Unit #9)
Unclassified Police Management (Unit #9A)
Unclassified Fire Management (Unit #9B)
Public Safety Non-Sworn Employees Association (Unit #10 ) Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
Jane Roe v. Doe 1, et al., Santa Clara County Superior Court Case No. 22CV409274
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
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1.C 25-954 Conference with Real Property Negotiators (City) Pursuant to Gov. Code § 54956.8
Property: APN 216-33-022, 3031 Corvin Drive, Santa Clara, CA 95051 City Negotiator: Jovan D. Grogan, City Manager (or designee) and Glen R.
Googins, City Attorney (or designee)
Negotiating Parties: City and Michael J. Bonasera Living Trust (or designee)
Under Negotiation: Purchase of Real Property interests (provisions, price and terms of payment)
Public Comment
None.
Convene to Closed Session (Council Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:37 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:10 PM.
Pledge of Allegiance and Statement of Values
Roll Call
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Chahal recited the Statement of Values.
Assistant City Clerk/Secretary Pimentel noted that Council/Boardmember Hardy will be absent from tonight's meeting and recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Kevin Park, Council/Board member Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 6 -
Absent: 1 - Council /Boardmember Karen Hardy
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A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Gonzalez, to excuse Council/Boardmember Hardy from tonight's meeting.
Aye:
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor Lisa M. Gillmor 6 -
Absent: 1 - Council /Boardmember Hardy
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session.
City Manager Grogan introduced Director of Information Technology Adam Kostrzak, Assistant City Manager Paulina Morales, and Deputy City Manager Marc Freitas.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
CONSENT CALENDAR
Council/Boardmember Jain pulled Item 2.C and Item 2.D
A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Gonzalez, to approve the Consent Calendar (except Item 2.C and Item 2.D)
Aye:
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
6 -
Absent: 1 - Council /Boardmember Hardy
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Concurrent
Meeting Minutes
2.A 25-794 Action to Award Master Agreements to CSG Consultants, Inc. and Bureau Veritas North America, Inc. to Provide Plan Check Review and Inspection Consulting Services
Recommendation:
1. Authorize the City Manager to execute master agreements with CSG Consultants, Inc. and Bureau Veritas North America, Inc. to provide plan check review and inspection services for a term of five years, starting on or around August 26, 2025 and ending on or around June 30, 2030, with a maximum compensation not-to-exceed $1,250,000, subject to the appropriation of funds and review and approval as to form by the City Attorney; and
2. Authorize the City Manager to take any actions necessary to implement and administer the master agreements, including negotiating and executing future amendments to (a) add or delete services associated with the scope of work and (b) make de minimis changes, subject to subject to the appropriation of funds and review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager to execute master agreements with CSG Consultants, Inc. and Bureau Veritas North America, Inc. to provide plan check review and inspection services for a term of five years, starting on or around August 26, 2025 and ending on or around June 30, 2030, with a maximum compensation not-to-exceed $1,250,000, subject to the appropriation of funds and review and approval as to form by the City Attorney; and (2) authorize the City Manager to take any actions necessary to implement and administer the master agreements, including negotiating and executing future amendments to (a) add or delete services associated with the scope of work and (b) make de minimis changes, subject to subject to the appropriation of funds and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Absent: Councilmember Hardy1 -
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2.B 25-89 Action to Delegate Authority to the City Manager to Execute a First Amendment to the Agreement for the Purchase and Sale of Property with Feather River Land Trust for the Loyalton Property to Extend Escrow Recommendation:
Delegate authority to the City Manager or designee to execute a First Amendment to the Agreement for the Purchase and Sale of Property with Feather River Land Trust for the Loyalton Property extending the Closing Date until February 16, 2026,to allow for the approval and implementation of the necessary state agency financing, subject to the review and approval as to form by the City Attorney, and to allow the City Manger to extend the Closing Date another six months so long as the City Manager determines that the Trust continues to proceed in good faith to obtain the necessary approvals for state financing.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to delegate authority to the City Manager or designee to execute a First Amendment to the Agreement for the Purchase and Sale of Property with Feather River Land Trust for the Loyalton Property extending the Closing Date until February 16, 2026, to allow for the approval and implementation of the necessary state agency financing, subject to the review and approval as to form by the City Attorney, and to allow the City Manger to extend the Closing Date another six months so long as the City Manager determines that the Trust continues to proceed in good faith to obtain the necessary approvals for State financing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Absent: Councilmember Hardy1 -
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2.E 25-86 Action to Delegate Authority to the City Manager to Negotiate and Execute Amendment No. 2 to the Software Maintenance Agreement with Hitachi Energy USA, Inc.
Recommendation:
1. Delegate authority to the City Manager or designee to negotiate and execute Amendment No. 2 to the Software Maintenance Agreement with Hitachi Energy USA, Inc. to continue providing maintenance and support services for Silicon Valley Power’s SCADA System, increasing the total maximum compensation from $1,372,657 to an amount not to exceed $2,500,000, and extending the term through August 31, 2030, subject to the appropriation of funds and review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the Software Maintenance Agreement as amended and negotiate and execute future amendment(s) to (i) add or delete services associated with the SCADA system, (ii) adjust future rates based on market conditions, and (iii) make de minimis changes, subject to the maximum authorization of $2,500,000, budget appropriations, and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to (1) delegate authority to the City Manager or designee to negotiate and execute Amendment No. 2 to the Software Maintenance Agreement with Hitachi Energy USA, Inc. to continue providing maintenance and support services for Silicon Valley Power’s SCADA System, increasing the total maximum compensation from $1,372,657 to an amount not to exceed $2,500,000, and extending the term through August 31, 2030, subject to the appropriation of funds and review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions necessary to implement and administer the Software Maintenance Agreement as amended and negotiate and execute future amendment(s) to (i) add or delete services associated with the SCADA system, (ii) adjust future rates based on market conditions, and (iii) make de minimis changes, subject to the maximum authorization of $2,500,000, budget appropriations, and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Absent: Councilmember Hardy1 -
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SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
3. 25-1024 Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of July 1 to September 30, 2024
Recommendation: Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of July 1 to September 30, 2024.
A motion was made by Boardmember Chahal, seconded by
Boardmember Gonzalez, to note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of July 1, 2024 to September 30, 2024.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor 6 -
Absent: 1 - Boardmember Hardy
PUBLIC PRESENTATIONS
Kirk Vartan spoke regarding the Agrihood development.
James Rowen spoke regarding the San Francisco 49ers.
25-971 Public Presentations Post Meeting Material
CONSENT ITEMS PULLED FOR DISCUSSION
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2.C 25-146 Action on Amendment No. 6 to the Agreement for Professional Services with Perkins + Will for the Tasman East Specific Plan and Approve Related Budget Amendment
Recommendation:
1. Authorize the City Manager to execute Amendment No. 6 to the Agreement with Perkins + Will for professional services to prepare the Amendment to the Tasman East Specific Plan by increasing the amount of the agreement by $92,344, including the contingency to update the final traffic report, for a revised not-to-exceed maximum compensation of $1,553,776, and extending the term of the agreement through June 2026 in a final form approved by the City Attorney; and
2. Approve the FY 2025/26 budget amendment in the General Fund, increasing the Community Development Department budget in the amount of $92,344 and decreasing the Advanced Planning Fee Reserve in the amount of $92,344 (five affirmative Council votes required for the use of unused balances).
Council questions and comments followed.
City Manager Grogan and Director of Community Development Hamid addressed Council questions.
Public Comment: Linda
Council questions and comments followed.
City Attorney Googins and City Manager Grogan addressed Council questions.
A motion was made by Councilmember Gonzalez, seconded by Vice Mayor Cox, to (1) authorize the City Manager to execute Amendment No. 6 to the Agreement with Perkins + Will for professional services to prepare the Amendment to the Tasman East Specific Plan by increasing the amount of the agreement by $92,344, including the contingency to update the final traffic report, for a revised not-to-exceed maximum compensation of $1,553,776, and extending the term of the agreement through June 2026 in a final form approved by the City Attorney; and (2) approve the FY 2025/26 budget amendment in the General Fund, increasing the Community Development Department budget in the amount of $92,344 and decreasing the Advanced Planning Fee Reserve in the amount of $92,344.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
5 -
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Nay: Councilmember Park1 -
Absent: Councilmember Hardy1 -
2.D 25-592 Note and File the Ten-Year Goals for Silicon Valley Power’s Energy Efficiency Program
Recommendation: Note and file the Ten-Year Goals for Silicon Valley Power’s Energy Efficiency Program.
Council questions and comments followed.
City Manager Grogan and Chief Electric Utility Officer Procos addressed Council questions.
Public Comment: Linda
A motion was made by Councilmember Jain, seconded by
Councilmember Gonzalez, to note and file the Ten-Year Goals for Silicon Valley Power’s Energy Efficiency Program.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Absent: Councilmember Hardy1 -
PUBLIC HEARING/GENERAL BUSINESS
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4. 25-893 Presentation on a Proposed League Event Agreement with Bay Area Host Committee, Forty Niners SC Stadium Company, LLC, and Forty Niners Stadium Management Company LLC to Host Super Bowl LX
Recommendation:
Direct staff to bring forth the proposed League Event Agreement on the terms presented for Council and Board action at the September 16, 2025 meeting.
Executive Director Grogan and Stadium Authority Counsel Googins provided a Powerpoint presentation on a proposed league event agreement with Bay Area Host Committee, Forty Niners SC Stadium Company, LLC, and Forty Niners Stadium Management Company LLC to Host Super Bowl LX.
Board questions followed.
Executive Director Grogan, Stadium Authority Counsel Googins, Zaileen Janmohamed (President, Bay Area Host Committee), and Jihad Beauchman (Executive Vice President, San Francisco 49ers) addressed Board questions.
Board discussion ensued.
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5. 25-872 Action on Approval of (1) Second Amendment to the City Attorney Employment Agreement, and (2) Resolution Approving and Adopting the Updated Salary Plan that includes the Classification of City Attorney Recommendation:
1. Approve modifications to the compensation package for the City Attorney, including (A) a cost-of-living salary adjustment for City Attorney of 4.0% retroactive to March 1, 2025, resulting in a new annual salary of $370,461.12, (B) employer contribution to the employee’s deferred compensation plan in the amount of $300/month retroactive to January 1, 2025, (C) increase to the employer contribution for healthcare to align with the Unit 9 MOU, and (D) modification of the performance appraisal process;
2. Approve, and authorize the Mayor to sign, Amendment No. 2. to the Employment Agreement with City Attorney Glen R. Googins;
3. Adopt a Resolution updating the Unclassified Salary Plan (effective March 1, 2025) approved August 26, 2025.
City Attorney Googins recused himself from this Item.
Mayor Gillmor made some opening remarks.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Jain, to (1) approve modifications to the compensation package for the City Attorney, including (A) a cost-of-living salary adjustment for City Attorney of 4.0% retroactive to March 1, 2025, resulting in a new annual salary of $370,461.12, (B) employer contribution to the employee’s deferred compensation plan in the amount of $300/month retroactive to January 1, 2025, (C) increase to the employer contribution for healthcare to align with the Unit 9 MOU, and (D) modification of the performance appraisal process; (2) approve and authorize the Mayor to sign Amendment No. 2 to the Employment Agreement with City Attorney Glen R.
Googins; and (3) adopt Resolution No. 25-9483 updating the Unclassified Salary Plan (effective March 1, 2025) approved August 26, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Park, Councilmember Jain, and Vice Mayor Cox
5 -
Nay: Mayor Gillmor1 -
Absent: Councilmember Hardy1 -
REPORTS OF MEMBERS , SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS None.
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CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 11:15 PM.
The next regular scheduled meeting is on Tuesday, September 16, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 08/26/2025
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
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