City of Santa Clara
Joint Meeting Agenda of the
City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, September 16, 2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
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Meeting ID: 997-0675-9306
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City of Santa ClaraCity of Santa Clara Page 1 of 15 Printed on 9/12/2025 Meeting Agenda September 16, 2025
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1.A 25-995
1.B
Conference with Labor Negotiators (CC)Co
Pursuant to Gov. Code § 54957.6Pu
City representatives:
Jovan D. Grogan, Aracely Azevedo, Marco
Mercado, Ashley Lancaster, Glen R. Googins
Employee Organization(s):Em
Santa Clara Firefighters, International Assoc. of Firefighters, Local 1171 (Unit #1)
International Brotherhood of Electrical Workers, Local Union 1245 (Unit #3)
Engineers of the City of Santa Clara (Unit #4)
Unclassified Police Management (Unit #9A)
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
Joseph Milligan
v. City of Santa Clara, et al., Santa Clara
County Superior Court Case No. 21CV382114
25-997
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
2.A Proclamation of September 16, 2025 as Mexican Independence Day
25-950
2.B Proclamation of September 2025 as World Alzheimer’s Awareness Month
25-897
2.C Proclamation of September 2025 as National Preparedness Month
25-619
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no
separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Action on the August 19, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting and August 26, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes
25-1002
Approve the August 19, 2025 Joint City Council and
Authorities Concurrent & Santa Clara Stadium
Authority Board Meeting and August 26, 2025 Joint
City Council and Authorities Concurrent & Santa Clara
Stadium Authority Board Meeting Minutes.
Recommendation:
3.B Board, Commissions and Committee Minutes25-17
Note and file the Minutes of:
Board of Library Trustees - June 2, 2025
City-School Liaison Committee - May 7, 2025
Bicycle & Pedestrian Advisory Committee - June 23,
2025
Recommendation:
3.C Action on City Bills and Claims Report for the period July 15, 2025 – August 15, 2025
25-879
Approve the list of Bills and Claims for July 15, 2025 - August 15, 2025.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
3.D Action to Recommend Waiving of Library Overdue Fine Balances
25-742
Waive Library Overdue Fine Balances for both youth
and adult library accounts accrued since 2014 in the
approximate amount of $130,531 based on the
finding that waiver of past fees encourages increased
public use of libraries and furthers the public interest in increasing access for communities.
Recommendation:
3.E Action on a Historical Preservation Agreement (Mills Act Contract) (PLN25-00085) for 1111 Harrison Street
25-848
Based on the Historical & Landmarks Commission
recommendation to City Council and adherence to the
Secretary of the Interior’s Standards for Rehabilitation, staff recommends City Council approval of the request
as follows:
1. Determine that the project is categorically exempt
from CEQA pursuant to CEQA Guidelines Section
15331 (Class 31 - Historical Resource Restoration
/ Rehabilitation); and
2. Authorize the City Manager to execute a Mills Act
Contract in a final form approved by the City
Attorney and adopt the 10-Year Restoration and
Maintenance Plan associated with the property at
1111 Harrison Street.
Recommendation:
3.F Action to Approve an Office of Traffic Safety Selective Traffic Enforcement
Program Grant Agreement and the Related Budget
Amendment
25-909
1. Approve the Office of Traffic Safety Selective
Traffic Enforcement Program Grant Agreement on
substantially the terms presented;
2. Approve the FY 2025/26 budget amendment in the
Police Operating Grant Trust Fund to recognize
grant revenue in the amount of $80,000 and
establish a Selective Traffic Enforcement Program
Grant appropriation in the amount of $80,000 (five
affirmative Council votes required to
appropriate additional revenue); and
3. Authorize the Chief of Police, City Manager and/or
Director of Finance to sign the required
grant-related documents in final forms approved by
the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
3.G Action on Amendment No. 1 to the Agreement with West Yost & Associates, Inc. for Preparation of the Water Supply Master Plan and the 2025 Urban Water Management Plan and Related Budget Amendment
25-858
1. Authorize the City Manager or designee to execute
Amendment No. 1 to the agreement with West
Yost & Associates, Inc. This amendment increases
compensation by $107,880, resulting in a revised
not-to-exceed maximum compensation of $
1,165,262. The additional funds will provide
services related to the preparation of the City’s
2025 Urban Water Management Plan (UWMP),
subject to the appropriation of funds;
2. Authorize the City Manager or designee to take
any actions necessary to implement and
administer the agreement. These actions may
include negotiating and executing future
amendments to: (i) increase the maximum
compensation by up to $50,000, for a revised
not-to-exceed amount of $1,107,382, to address
unanticipated requirements that may arise during
the term of the agreement; (ii) add or delete
services consistent with the scope of the
agreement; (iii) adjust future rates based on
market conditions; and (iv) make de minimis
changes. All actions are subject to appropriation of
funds and review and approval as to form by the
City Attorney; and
3. Approve the FY 2025/26 budget amendment in the
Water Utility Fund to increase the capital outlay
appropriation in the amount of $107,880 and
decrease the unrestricted ending fund balance in
the amount of $107,880 (five affirmative Council
votes required for the use of unused
balances).
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
3.H Adopt a Resolution Accepting the California Department of Alcoholic
Beverage Control Grant and Authorizing the City
Manager to Execute Grant-Related Documents, and Approve the Related Budget Amendment
25-708
1. Adopt the Resolution accepting the California
Department of Alcoholic Beverage Control Grant
to be utilized to fund a variety of identified
objectives to curb alcohol-related challenges in our
community, and authorizing the City Manager to
execute all grant-related documents; and
2. Approve the FY 2025/26 budget amendment in the
Police Operating Grant Trust Fund to recognize
grant funding in the amount of $91,311 and
establish an Alcohol Policing Partnership Grant
2025/26 appropriation in the amount of $91,311
(five affirmative Council votes required to
appropriate additional revenue).
Recommendation:
3.I Action to Authorize the City Manager to Negotiate and Execute a Memorandum
of Understanding with Santa Clara County Local
Public Agencies Related to the Joint Funding and Operation of the Composting Education Program
25-594
Authorize the City Manager to negotiate and execute
a Memorandum of Understanding with Santa Clara
County local public agencies related to the funding
and operation of the Composting Education Program
on the terms presented for an initial two-year term
lasting through June 30, 2027, with authority to extend on substantially the same terms for up to two
additional years through June 30, 2029, in a final form approved by the City Attorney.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
3.J Action to Authorize the Use of City Electric Forces for Public Works at 2400 Condensa Street
25-892
1. Determine that the proposed action is exempt
from CEQA pursuant to Section 15302 (Class 2 -
Replacement or Reconstruction) of Title 14 of the
California Code of Regulations; and
2. Declare and determine in accordance with Section
1310 of the City Charter that the public works with
an estimated cost of $10,434, located at 2400
Condensa Street are better performed by the City
with its own employees based on the information
set forth in this Report to Council and authorize the
performance of these public works consistent with
this authorization.
Recommendation:
3.K Report on Actions Taken During City Council Recess period from July 16, 2025, through August 18, 2025
25-895
Note and file the Report on Actions taken During City
Council Recess period from July 16, 2025, through
August 18, 2025
Recommendation:
3.L Action to Approve the Modifications to Classified Classification Specifications,
Creation of Director of Economic Development
and Sustainability Classification Specification on the
Unclassified Salary Plan, and Adopt a Resolution to Update the Classified and Unclassified Salary Plan
25-905
1. Approve various modifications to the classification
plan, as follows, as detailed in the corresponding
Class Specification attachments:
a. Approve the Modifications to the Library
Assistant I/II (Job Code 526/528) Class
Specifications,
b. Approve the Modifications to the Senior Library
Assistant (Job Code 754) Class Specification,
c. Approve the Modifications and Retitle to
Electric Utility Information Systems Specialist
(Job Code 440) Class Specification,
d. Approve the Creation of the Director of
Economic Development and Sustainability
(Job Code 085) Class Specification, and
2. Adopt a Resolution Updating the Unclassified and
Classified Salary Plan.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
3.M Action on Council and Authorities Concurrent and Santa Clara Stadium Authority Board Meetings for 2026
25-843
Set the 2026 meeting calendar for Council and
Authorities Concurrent and Santa Clara Stadium
Authority Board.
Recommendation:
3.N Action to Waive Second Reading and Adopt Ordinance No. 2078 to
Approve Amending the Development Agreement to
Implement Aspects of Scheme C, a New Land Use Scenario that added Light Industrial as a Permitted Land Use on Parcels 1 and 2, Replacing the Originally Planned Office Uses and Transferring Unused Development Intensity to Parcel 4 for the Related City Place Santa Clara Project (PLN24-00060) Located at 5155 Stars and Stripes Drive
25-838
Waive Second Reading and Adopt Ordinance No.
2078 to approve amending the Development
Agreement to implement aspects of Scheme C for
City Place Santa Clara Project.
Recommendation:
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4. Action on Stadium Authority Bills and Claims for the Month of July 2025
25-914
Approve the list of Stadium Authority Bills and Claims
for July 2025.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within
the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
5. Public Hearing: Approval of the 2024-2025 Consolidated Annual Performance and Evaluation Report (CAPER) for Submission to the U.S. Department of Housing and Urban Development (HUD) 25-771
Approve the 2024-2025 Consolidated Annual
Performance and Evaluation Report (CAPER) in the
form presented, subject to minor modifications and
incorporation of all public comments received before
the close of the public review period (Attachment 1)
and authorize the City Manager, or his designee, to
execute all required documents for submission of the
final CAPER to the U.S. Department of Housing and
Urban Development (HUD) by September 30, 2025,
unless otherwise directed by HUD.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
6. Actions to Initiate Phase One of the Measure I Infrastructure General Obligation Bond Financing and Development Including (1) Approval of the Phase One Project List (2) Direct Staff to Undertake All Necessary
Actions to Prepare for the Issuance of
the First Series of Bonds in the Estimated Amount of $100 Million, (3) Establish the Measure I General Obligation Bond Debt Service Fund and the Measure I General Obligation Bond Projects Fund, and (4) Approve Related Budget Amendments 25-992
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
1. Approve the Phase 1 Project List in the form
presented to be developed using the First Series of
Measure I General Obligation Bonds;
2. Direct Staff to undertake all necessary actions to
prepare for the issuance of the First Series of
Measure I General Obligation Bonds in an
estimated amount of $100 Million;
3. Establish a Measure I General Obligation Bond
Projects Fund (to account for the bond-funded
capital expenditures), and establish a Measure I
General Obligation Bond Debt Service Fund (to
account for debt service payments on the general
obligation bonds); and
4. Approve the following FY 2025/26 budget
amendments:
a. In the Measure I General Obligation Bond
Projects Fund, recognize a transfer of
$96,634,500 from the Measure I General
Obligation Bond Debt Service Fund and
establish the projects listed below in the total
amount of $96,634,500 (five affirmative
Council votes required to appropriate
additional revenue):
1. Street Resurfacing and Rehabilitation in the
amount of $16,000,000
2. ADA Improvements in the amount of
$5,000,000
3. Creek Trail Rehabilitation in the amount of
$2,500,000
4. Bicycle Wayfinding in the amount of $300,000
5. Streets and Transportation - Contingency/
Escalation/Administration in the amount of $3,570,000
6. Fire Station 5 Replacement in the amount of $4,000,000 Meeting Agenda September 16, 2025
7. Fire Training Tower Renovation in the
amount of $783,000
8. Fire Station Security Upgrade in the
amount of $1,900,000
9. Fire Station 7 Replacement in the amount
of $4,000,000
10. Fire Stations and Emergency Response -
Contingency/Escalation/Administration in
the amount of $1,602,450
11. Real Time Intelligence Center (RTIC)
Feasibility in the amount of $150,000
12. Police Training Facility Feasibility &
Assessment in the amount of $250,000
13. Police Department Drone First Responder
Infrastructure in the amount of $50,000
14. Emergency Operations Center
Infrastructure in the amount of $250,000
15. Police Facilities -
Contingency/Escalation/Administration in
the amount of $105,000
16. Community ISC Aquatic Facility
Renovation/Replacement (Phase 1) in the
amount of $22,200,000
17. Community ISC Aquatic Facility
Renovation/Replacement (Phase 2) in the
amount of $2,000,000
18. Warburton Park Playground Renovations in
the amount of $3,000,000
19. Henry Schmidt Playground Renovations in
the amount of $4,325,000
20. Central Library Restrooms Remodeling &
Access Control Redesign in the amount of
$250,000
21. Central Library Lighting Control System
Replacement in the amount of $250,000
22. Central Library Entry Auto Door System
Replacement in the amount of $200,000
23. Central, Mission, and Northside Libraries
Renovation Designs in the amount of
$1,200,000
24. Parks, Library, Senior Center, and Aquatics
Facilities -
Contingency/Escalation/Administration in
the amount of $5,013,750
25. Storm Drain System Improvements in the
amount of $5,000,000
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
26. Green Storm Drain Infrastructure Design &
Construction in the amount of $6,645,000
27. Bowers Ave Underpass SDPS
Rehabilitation in the amount of $2,030,000
28. SDPS Motor and Control Replacement in the
amount of $347,000
29. Storm Drain Pump Station Outfall
Reconstruction Program in the amount of
$250,000
30. Storm Drain Renovations in the amount of
$150,000
31. Storm Drain System Improvements -
Contingency/Escalation/Administration in
the amount of $2,163,300
32. Triton Museum Renovation in the amount of
$1,000,000
33. Historic Buildings and Beautification -
Contingency/Escalation/Administration in
the amount of $150,000
B. In the Measure I General Obligation Bond Debt
Service Fund, recognize bond proceeds in the
amount of $100,000,000, recognize property
tax assessments in the amount of
$17,142,877, establish the Administrative
Costs appropriation in the amount of
$2,000,000, establish a transfer to the
Measure I General Obligation Bond Projects
Fund in the amount of $96,634,500, establish a
Reserve for Debt Service in the amount of
$17,142,877, and establish a Reserve for
Bond Projects Fund in the amount of
$1,365,500 (five affirmative Council votes
required to appropriate additional
revenue);
C. In the General Government Capital Fund,
recognize a transfer from the General Fund in
the amount of $2,000,000 and establish a
Measure I General Obligation Bond Projects
Implementation appropriation in the amount of
$2,000,000 (five affirmative Council votes
required to appropriate additional
revenue); and
D. In the General Fund, reduce the
Non-Departmental appropriation by
$2,000,000 and establish a transfer to the
General Government Capital Fund in the
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
amount of $2,000,000 (majority affirmative
Council votes required).
7. Action to Delegate Authority to the City Manager to Complete Negotiations and Execute
a Third Phase Agreement with the
Northern California Power Agency (NCPA) for the Purchase of Energy Storage Products from Trolley Pass Project LLC for a Total Contract Amount of $983,000,000 Over 20 Years
25-746
1. Authorize the City Manager, or designee, to
complete negotiations, approve, and execute a
Third Phase Agreement (Agreement) with the
Northern California Power Agency for the
purchase of energy storage products from the
Trolley BESS Facility on the terms presented, for a
total contract amount of $983,000,000 over 20
years with permissible adjustments due to supply
chain events and change in tax law, funded by the
Electric Utility Fund, subject to the review and
approval as to form by the City Attorney; and
2. Authorize the City Manager to (a) take any and all
actions as are necessary or advisable to
implement and administer the Agreement; and (b)
approve and execute future amendments to the
Agreement for any price adjustments and other
changes authorized under the Agreement, subject
to the review and approval as to form by the City
Attorney.
Recommendation:
8. Action to Appoint Members of the Charter Review Committee (CRC) Formed to
Conduct a Comprehensive Review of the City
Charter and to Approve CRC Bylaws
25-990
Appoint the Members of the Charter Review
Committee (CRC) selected by the City Council and
the Lottery Process and adopt the Proposed CRC
Bylaws in substantially the form attached formally
establishing the CRC and setting forth the rules and
procedures for CRC implementation of the Charter
Project.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda September 16, 2025
9. Action on Recommendation from the Governance and Ethics Committee for Approval
of Proposed Amendments to Council
Policy 035 (‘Naming of City Streets, Parks and Other Facilities”) 25-599
Approve Recommendations from the Governance and
Ethics Committee to Amend Council Policy 035
(“Naming of City Streets, Parks and Other Facilities”)
Recommendation:
10. Action to Designate a Voting Delegate and Alternate(s) for the 2025 League
of California Cities Annual Conference and Expo
on October 8-10, 2025
25-898
1. Designate Mayor Lisa M. Gillmor as the Voting
Delegate for the 2025 League of California Cities
Annual Conference and Expo; and
2. Designate two City Councilmembers as First and
Second Alternate Voting Delegates for the 2025
League of California Cities Annual Conference
and Expo
Recommendation:
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, September 23, 2025 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
City Council and Authorities Concurrent Meeting Agenda September 16, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.