5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
09/16/2025
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet
site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
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5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:30 PM.
Confirmation of Quorum
1.A 25-995
1.B 25-997
Deputy City Clerk Nguyen confirmed a quorum.
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Aracely Azevedo, Marco Mercado, Ashley Lancaster, Glen R. GooginsAs
Employee Organization(s):Em
Santa Clara Firefighters, International Assoc. of Firefighters, Local 1171 (Unit #1)
International Brotherhood of Electrical Workers, Local Union 1245 (Unit #3) Engineers of the City of Santa Clara (Unit #4)
Unclassified Police Management (Unit #9A)
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
Joseph Milligan v. City of Santa Clara, et al., Santa Clara County Superior Court Case No. 21CV382114
Public Comment
None.
Convene to Closed Session (Council Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:31 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:02 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
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Roll Call
Deputy City Clerk Nguyen recited the AB23 announcement and Statement of Behavioral Standards.
Deputy City Clerk Nguyen also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Councilmember Albert Gonzalez, Councilmember Raj Chahal, Councilmember Karen Hardy, Councilmember Kevin Park,
Councilmember Suds Jain, Vice Mayor Kelly Cox, and Mayor Lisa M.
Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
SPECIAL ORDER OF BUSINESS
2.A 25-950 Proclamation of September 16, 2025 as Mexican Independence Day Mayor Gillmor, on behalf of the Council, proclaimed September 2025 as Mexican Independence Day.
Neftali Said Perez Gonzalez (Consul General, Consulate General of Mexico) accepted the proclamation and provided some remarks.
2.B 25-897 Proclamation of September 2025 as World Alzheimer’s Awareness Month Mayor Gillmor, on behalf of the Council, proclaimed September 2025 as World Alzheimer’s Awareness Month.
Claire E. Day (Chief Mission and Program Strategy Officer, Alzheimer's Association Northern California and Northern Nevada Chapter) accepted the proclamation and provided some remarks.
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2.C 25-619 Proclamation of September 2025 as National Preparedness Month Mayor Gillmor, on behalf of the Council, proclaimed September 2025 as National Preparedness Month.
Emergency Services Officer Flamm accepted the proclamation and provided some remarks.
CONSENT CALENDAR
Vice Mayor/Chair Cox pulled Item 3.L.
Mayor/Chair Gillmor recused herself from Item 3.E due to a conflict of interest as she owns property near the subject property.
A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Gonzalez, to approve the Consent Calendar (except Item 3.L and Item 3.N)
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.A 25-1002
Action on the August 19, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting and August 26, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes
Recommendation:
Approve the August 19, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting and August 26, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to approve the August 19, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting and August 26, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.B 25-17 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Board of Library Trustees - June 2, 2025
City-School Liaison Committee - May 7, 2025
Bicycle & Pedestrian Advisory Committee - June 23, 2025 A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to note and file the Minutes of: Board of Library Trustees - June 2, 2025; City-School Liaison Committee - May 7, 2025; and Bicycle & Pedestrian Advisory Committee - June 23, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.C 25-879
Action on City Bills and Claims Report for the period July 15, 2025 – August 15, 2025
Recommendation:
Approve the list of Bills and Claims for July 15, 2025 - August 15, 2025.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to approve the list of Bills and Claims for July 15, 2025 – August 15, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.D 25-742
Action to Recommend Waiving of Library Overdue Fine Balances Recommendation: Waive Library Overdue Fine Balances for both youth and adult library accounts accrued since 2014 in the approximate amount of $130,531 based on the finding that waiver of past fees encourages increased public use of libraries and furthers the public interest in increasing access for communities.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to waive Library Overdue Fine Balances for both youth and adult library accounts accrued since 2014 in the approximate amount of $130,531 based on the finding that waiver of past fees encourages increased public use of libraries and furthers the public interest in increasing access for communities.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.E 25-848 Action on a Historical Preservation Agreement (Mills Act Contract) (PLN25-00085) for 1111 Harrison Street
Recommendation: Based on the Historical & Landmarks Commission recommendation to City Council and adherence to the Secretary of the Interior’s Standards for Rehabilitation, staff recommends City Council approval of the request as follows:
1. Determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331 (Class 31 - Historical Resource Restoration / Rehabilitation); and
2. Authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1111 Harrison Street.
Mayor Gillmor recused herself from this item due to a conflict of interest as she owns property near the subject property.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331 (Class 31 - Historical Resource Restoration / Rehabilitation); and (2) authorize the City Manager to execute a Mills Act Contract in a final form approved by the City Attorney and adopt the 10-Year Restoration and Maintenance Plan associated with the property at 1111 Harrison Street.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Cox
6 -
Recused: Mayor Gillmor1 -
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3.F 25-909 Action to Approve an Office of Traffic Safety Selective Traffic Enforcement Program Grant Agreement and the Related Budget Amendment Recommendation: 1. Approve the Office of Traffic Safety Selective Traffic Enforcement Program Grant Agreement on substantially the terms presented;
2. Approve the FY 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize grant revenue in the amount of $80,000 and establish a Selective Traffic Enforcement Program Grant appropriation in the amount of $80,000 (five affirmative Council votes required to appropriate additional revenue); and
3. Authorize the Chief of Police, City Manager and/or Director of Finance to sign the required grant-related documents in final forms approved by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) approve the Office of Traffic Safety Selective Traffic Enforcement Program Grant Agreement on substantially the terms presented; (2) approve the Fiscal Year 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize grant revenue in the amount of $80,000 and establish a Selective Traffic Enforcement Program Grant appropriation in the amount of $80,000; and (3) authorize the Chief of Police, City Manager and/or Director of Finance to sign the required grant-related documents in final forms approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.G 25-858 Action on Amendment No. 1 to the Agreement with West Yost & Associates, Inc. for Preparation of the Water Supply Master Plan and the 2025 Urban Water Management Plan and Related Budget Amendment Recommendation:
1. Authorize the City Manager or designee to execute Amendment No. 1 to the agreement with West Yost & Associates, Inc. This amendment increases compensation by $107,880, resulting in a revised not-to-exceed maximum compensation of $ 1,165,262. The additional funds will provide services related to the preparation of the City’s 2025 Urban Water Management Plan (UWMP), subject to the appropriation of funds;
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the agreement. These actions may include negotiating and executing future amendments to: (i) increase the maximum compensation by up to $50,000, for a revised not-to-exceed amount of $1,107,382, to address unanticipated requirements that may arise during the term of the agreement; (ii) add or delete services consistent with the scope of the agreement; (iii) adjust future rates based on market conditions; and (iv) make de minimis changes. All actions are subject to appropriation of funds and review and approval as to form by the City Attorney; and
3. Approve the FY 2025/26 budget amendment in the Water Utility Fund to increase the capital outlay appropriation in the amount of $107,880 and decrease the unrestricted ending fund balance in the amount of $107,880 (five affirmative Council votes required for the use of unused balances).
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager or designee to execute Amendment No. 1 to the agreement with West Yost & Associates, Inc. This amendment increases compensation by $107,880, resulting in a revised not-to-exceed maximum compensation of $ 1,165,262. The additional funds will provide services related to the preparation of the City’s 2025 Urban Water Management Plan (UWMP), subject to the appropriation of funds; (2) authorize the City Manager or designee to take any actions necessary to implement and administer the agreement. These actions may include negotiating and executing future amendments to: (i) increase the maximum compensation by up to $50,000, for a revised not-to-exceed amount of $1,107,382, to address
unanticipated requirements that may arise during the term of the agreement; (ii) add or delete services consistent with the scope of the agreement; (iii) adjust future rates based on market conditions; and (iv) make de minimis changes. All actions are subject to appropriation of funds and review and approval as to form by the
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City Attorney; and (3) approve the Fiscal Year 2025/26 budget amendment in the Water Utility Fund to increase the capital outlay appropriation in the amount of $107,880 and decrease the unrestricted ending fund balance in the amount of $107,880.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.H 25-708
Adopt a Resolution Accepting the California Department of Alcoholic Beverage Control Grant and Authorizing the City Manager to Execute Grant-Related Documents, and Approve the Related Budget Amendment Recommendation:
1. Adopt the Resolution accepting the California Department of Alcoholic Beverage Control Grant to be utilized to fund a variety of identified objectives to curb alcohol-related challenges in our community, and authorizing the City Manager to execute all grant-related documents; and
2. Approve the FY 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize grant funding in the amount of $91,311 and establish an Alcohol Policing Partnership Grant 2025/26 appropriation in the amount of $91,311 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) adopt Resolution No. 25-9484 accepting the California Department of Alcoholic Beverage Control Grant to be utilized to fund a variety of identified objectives to curb alcohol-related challenges in our community, and authorizing the City Manager to execute all grant-related documents; and (2) approve the Fiscal Year 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize grant funding in the amount of $91,311 and establish an Alcohol Policing Partnership Grant 2025/26 appropriation in the amount of $91,311.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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3.I 25-594 Action to Authorize the City Manager to Negotiate and Execute a Memorandum of Understanding with Santa Clara County Local Public Agencies Related to the Joint Funding and Operation of the Composting Education Program
Recommendation:
Authorize the City Manager to negotiate and execute a Memorandum of Understanding with Santa Clara County local public agencies related to the funding and operation of the Composting Education Program on the terms presented for an initial two-year term lasting through June 30, 2027, with authority to extend on substantially the same terms for up to two additional years through June 30, 2029, in a final form approved by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to authorize the City Manager to negotiate and execute a Memorandum of Understanding with Santa Clara County local public agencies related to the funding and operation of the Composting Education Program on the terms presented for an initial two-year term lasting through June 30, 2027, with authority to extend on substantially the same terms for up to two additional years through June 30, 2029, in a final form approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.J 25-892 Action to Authorize the Use of City Electric Forces for Public Works at 2400 Condensa Street
Recommendation: 1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public works with an estimated cost of $10,434, located at 2400 Condensa Street are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works with an estimated cost of $10,434, located at 2400 Condensa Street are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this
authorization.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.K 25-895
Report on Actions Taken During City Council Recess period from July 16, 2025, through August 18, 2025
Recommendation:
Note and file the Report on Actions taken During City Council Recess period from July 16, 2025, through August 18, 2025
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to note and file the Report on Actions taken During City Council Recess period from July 16, 2025, through August 18, 2025
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.M 25-843 Action on Council and Authorities Concurrent and Santa Clara Stadium Authority Board Meetings for 2026
Recommendation: Set the 2026 meeting calendar for Council and Authorities Concurrent and Santa Clara Stadium Authority Board.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to set the 2026 meeting calendar for Council and Authorities Concurrent and Santa Clara Stadium Authority Board.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.N 25-838
Action to Waive Second Reading and Adopt Ordinance No. 2078 to Approve Amending the Development Agreement to Implement Aspects of Scheme C, a New Land Use Scenario that added Light Industrial as a Permitted Land Use on Parcels 1 and 2, Replacing the Originally Planned Office Uses and Transferring Unused Development Intensity to Parcel 4 for the Related City Place Santa Clara Project (PLN24-00060) Located at 5155 Stars and Stripes Drive
Recommendation:
Waive Second Reading and Adopt Ordinance No. 2078 to approve amending the Development Agreement to implement aspects of Scheme C for City Place Santa Clara Project.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to waive Second Reading and Adopt Ordinance No. 2078 to approve amending the Development
Agreement to implement aspects of Scheme C for City Place Santa Clara Project.
Aye: Councilmember Gonzalez, Councilmember Hardy, Vice Mayor Cox, and Mayor Gillmor
4 -
Nay: Councilmember Chahal, Councilmember Park, and Councilmember Jain
3 -
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4. 25-914 Action on Stadium Authority Bills and Claims for the Month of July 2025 Recommendation: Approve the list of Stadium Authority Bills and Claims for July 2025.
A motion was made by Boardmember Hardy, seconded by
Boardmember Gonzalez, to approve the list of Stadium Authority Bills and Claims for July 2025.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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25-1106
Public Presentations Post Meeting Material
PUBLIC PRESENTATIONS
David Kertes spoke regarding a recall petition for Councilmember Jain.
Stephen Swanson expressed concern regarding his employment with the City.
By consensus, the Council referred staff to follow up on Stephan Swanson's concerns.
Kirk Vartan spoke regarding the Agrihood development.
Brian Darby spoke regarding political instability.
Akos Szoboszlay spoke regarding pedestrian prohibition on expressways.
By consensus, the Council referred staff to provide a report on pedestrian prohibition on expressways.
Kevin Zacher spoke regarding the Santa Clara Swim Club.
Bill May spoke regarding the Santa Clara Swim Club.
CONSENT ITEMS PULLED FOR DISCUSSION
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3.L 25-905 Action to Approve the Modifications to Classified Classification Specifications, Creation of Director of Economic Development and Sustainability Classification Specification on the Unclassified Salary Plan, and Adopt a Resolution to Update the Classified and Unclassified Salary Plan
Recommendation:
1. Approve various modifications to the classification plan, as follows, as detailed in the corresponding Class Specification attachments:
a. Approve the Modifications to the Library Assistant I/II (Job Code 526/528) Class Specifications,
b. Approve the Modifications to the Senior Library Assistant (Job Code 754) Class Specification,
c. Approve the Modifications and Retitle to Electric Utility Information Systems Specialist (Job Code 440) Class Specification,
d. Approve the Creation of the Director of Economic Development and Sustainability (Job Code 085) Class Specification, and
2. Adopt a Resolution Updating the Unclassified and Classified Salary Plan.
Vice Mayor Cox pulled this item for questions.
City Manager Grogan addressed Council questions.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) approve various modifications to the classification plan, as follows: (a) approve the modifications to the Library Assistant I/II (Job Code 526/528) Class Specifications, (b) approve the modifications to the Senior Library Assistant (Job Code 754) Class Specification, (c) approve the modifications and retitle to Electric Utility Information Systems Specialist (Job Code 440) Class Specification, (d) approve the creation of the Director of Economic Development and Sustainability (Job Code 085) Class Specification; and (2) adopt Resolution No. 25-9485 updating the Unclassified and Classified Salary Plan.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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PUBLIC HEARING/GENERAL BUSINESS
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5. 25-771 Public Hearing: Approval of the 2024-2025 Consolidated Annual Performance and Evaluation Report (CAPER) for Submission to the U.S.
Department of Housing and Urban Development (HUD)
Recommendation:
Approve the 2024-2025 Consolidated Annual Performance and Evaluation Report (CAPER) in the form presented, subject to minor modifications and incorporation of all public comments received before the close of the public review period (Attachment 1) and authorize the City Manager, or his designee, to execute all required documents for submission of the final CAPER to the U.S. Department of Housing and Urban Development (HUD) by September 30, 2025, unless otherwise directed by HUD.
Mayor Gillmor opened Public Hearing.
City Manager Grogan recognized Management Analyst Kathy Bunce for her service as she is retiring from the City and introduced Housing Division Manager Marcus who provided a Powerpoint presentation on the Consolidated Annual Performance and Evaluation Report.
Council questions followed.
Housing Division Manager Marcus addressed Council questions.
Public Comment: DeLinda Yatskevich
Michele Schroeder
Pilar Furlong
Linda
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to approve the 2024-2025 Consolidated Annual Performance and Evaluation Report (CAPER) in the form presented, subject to minor modifications and incorporation of all public comments received before the close of the public review period and authorize the City Manager, or his designee, to execute all required documents for submission of the final CAPER to the U.S. Department of Housing and Urban Development (HUD) by September 30, 2025, unless otherwise directed by HUD.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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6. 25-992 Actions to Initiate Phase One of the Measure I Infrastructure General Obligation Bond Financing and Development Including (1) Approval of the Phase One Project List (2) Direct Staff to Undertake All Necessary Actions to Prepare for the Issuance of the First Series of Bonds in the Estimated Amount of $100 Million, (3) Establish the Measure I General Obligation Bond Debt Service Fund and the Measure I General Obligation Bond Projects Fund, and (4) Approve Related Budget Amendments Recommendation:
1. Approve the Phase 1 Project List in the form presented to be developed using the First Series of Measure I General Obligation Bonds;
2. Direct Staff to undertake all necessary actions to prepare for the issuance of the First Series of Measure I General Obligation Bonds in an estimated amount of $100 Million;
3. Establish a Measure I General Obligation Bond Projects Fund (to account for the bond-funded capital expenditures), and establish a Measure I General Obligation Bond Debt Service Fund (to account for debt service payments on the general obligation bonds); and
4. Approve the following FY 2025/26 budget amendments:
a. In the Measure I General Obligation Bond Projects Fund, recognize a transfer of $96,634,500 from the Measure I
General Obligation Bond Debt Service Fund and establish the projects listed below in the total amount of $96,634,500 (five affirmative Council votes required to appropriate additional revenue):
1. Street Resurfacing and Rehabilitation in the
amount of $16,000,000
2. ADA Improvements in the amount of $5,000,000
3. Creek Trail Rehabilitation in the amount of
$2,500,000
4. Bicycle Wayfinding in the amount of $300,000
5. Streets and Transportation -
Contingency/Escalation/Administration in the amount
of $3,570,000
6. Fire Station 5 Replacement in the amount of
$4,000,000
7. Fire Training Tower Renovation in the amount of
$783,000
8. Fire Station Security Upgrade in the amount of
$1,900,000
9. Fire Station 7 Replacement in the amount of
$4,000,000
10. Fire Stations and Emergency Response -
Contingency/Escalation/Administration in the amount
of $1,602,450
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11. Real Time Intelligence Center (RTIC) Feasibility in the amount of $150,000
12. Police Training Facility Feasibility & Assessment
in the amount of $250,000
13. Police Department Drone First Responder
Infrastructure in the amount of $50,000
14. Emergency Operations Center Infrastructure in the
amount of $250,000
15. Police Facilities -
Contingency/Escalation/Administration in the amount
of $105,000
16. Community ISC Aquatic Facility
Renovation/Replacement (Phase 1) in the amount of
$22,200,000
17. Community ISC Aquatic Facility
Renovation/Replacement (Phase 2) in the amount of
$2,000,000
18. Warburton Park Playground Renovations in the
amount of $3,000,000
19. Henry Schmidt Playground Renovations in the
amount of $4,325,000
20. Central Library Restrooms Remodeling & Access
Control Redesign in the amount of $250,000
21. Central Library Lighting Control System
Replacement in the amount of $250,000
22. Central Library Entry Auto Door System
Replacement in the amount of $200,000
23. Central, Mission, and Northside Libraries
Renovation Designs in the amount of $1,200,000
24. Parks, Library, Senior Center, and Aquatics
Facilities - Contingency/Escalation/Administration in
the amount of $5,013,750
25. Storm Drain System Improvements in the amount
of $5,000,000
26. Green Storm Drain Infrastructure Design &
Construction in the amount of $6,645,000
27. Bowers Ave Underpass SDPS Rehabilitation in
the amount of $2,030,000
28. SDPS Motor and Control Replacement in the
amount of $347,000
29. Storm Drain Pump Station Outfall Reconstruction
Program in the amount of $250,000
30. Storm Drain Renovations in the amount of
$150,000
31. Storm Drain System Improvements -
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Contingency/Escalation/Administration in the amount
of $2,163,300
32. Triton Museum Renovation in the amount of
$1,000,000
33. Historic Buildings and Beautification -
Contingency/Escalation/Administration in the amount
of $150,000
b. In the Measure I General Obligation Bond Debt Service Fund, recognize bond proceeds in the amount of
$100,000,000, recognize property tax assessments in the amount of $17,142,877, establish the Administrative Costs appropriation in the amount of $2,000,000, establish a
transfer to the Measure I General Obligation Bond Projects Fund in the amount of $96,634,500, establish a Reserve for Debt Service in the amount of $17,142,877, and establish a Reserve for Bond Projects Fund in the amount of $1,365,500 (five affirmative Council votes required to appropriate additional revenue);
c. In the General Government Capital Fund, recognize a
transfer from the General Fund in the amount of $2,000,000 and establish a Measure I General Obligation Bond Projects Implementation appropriation in the amount of $2,000,000 (five affirmative Council votes required to appropriate additional revenue); and
d. In the General Fund, reduce the Non-Departmental
appropriation by $2,000,000 and establish a transfer to the General Government Capital Fund in the amount of
$2,000,000 (majority affirmative Council votes required).
City Manager Grogan made some opening remarks and introduced Assistant City Manager Klotz who provided a Powerpoint presentation with Deputy City Manager Freitas and Director of Finance Lee on the Porposed Phase #1 Project List Funded from Measure I.
Council questions followed.
Assistant City Manager Klotz, City Manager Grogan, Director of Public Works Mobeck, Director of Finance Lee, and City Attorney Googins addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy,
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Mayor Gillmor called for a recess at 9:30 PM and reconvened the meeting at 9:42 PM.
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7. 25-746 Action to Delegate Authority to the City Manager to Complete Negotiations and Execute a Third Phase Agreement with the Northern California Power Agency (NCPA) for the Purchase of Energy Storage Products from Trolley Pass Project LLC for a Total Contract Amount of $983,000,000 Over 20 Years
Recommendation:
1. Authorize the City Manager, or designee, to complete negotiations, approve, and execute a Third Phase Agreement (Agreement) with the Northern California Power Agency for the purchase of energy storage products from the Trolley BESS Facility on the terms presented, for a total contract amount of $983,000,000 over 20 years with permissible adjustments due to supply chain events and change in tax law, funded by the Electric Utility Fund, subject to the review and approval as to form by the City Attorney; and
2. Authorize the City Manager to (a) take any and all actions as are necessary or advisable to implement and administer the Agreement; and (b) approve and execute future amendments to the Agreement for any price adjustments and other changes authorized under the Agreement, subject to the review and approval as to form by the City Attorney.
City Manager Grogan made some opening remarks and introduced Chief Electric Utility Officer Procos who provided a Powerpoint presentation with Electric Division Manager Wong on a Third Phase Agreement with the Northern California Power Agency.
Council questions followed.
Electric Division Manager Basil, City Manager Grogan, and Assistant Director of Electric Utility Hughes addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) authorize the City Manager, or designee, to complete negotiations, approve, and execute a Third Phase Agreement (Agreement) with the Northern California Power Agency for the purchase of energy storage products from the Trolley BESS Facility on the terms presented, for a total contract amount of $983,000,000 over 20 years with permissible adjustments due to supply chain events and change in tax law, funded by the Electric Utility Fund, subject to the review and approval as to form by the City Attorney; and (2) authorize the City Manager to (a) take any and all actions as are necessary or advisable to implement and administer the Agreement; and (b) approve and execute future amendments to the Agreement for any price adjustments and other
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changes authorized under the Agreement, subject to the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
8. 25-990 Action to Appoint Members of the Charter Review Committee (CRC) Formed to Conduct a Comprehensive Review of the City Charter and to Approve CRC Bylaws
Recommendation:
Appoint the Members of the Charter Review Committee (CRC) selected by the City Council and the Lottery Process and adopt the Proposed CRC Bylaws in substantially the form attached formally establishing the CRC and setting forth the rules and procedures for CRC implementation of the Charter Project.
City Attorney Googins provided a Powerpoint presentation on the Charter Review Committee.
Public Comment: Holly Roberts
Council questions followed.
City Attorney Googins addressed Council questions.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to appoint the Members of the Charter Review Committee (CRC) selected by the City Council and the Lottery Process and adopt the Proposed CRC Bylaws in
substantially the form attached formally establishing the CRC and setting forth the rules and procedures for CRC implementation of the Charter Project.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Abstained: Councilmember Park1 -
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9. 25-599 Action on Recommendation from the Governance and Ethics Committee for Approval of Proposed Amendments to Council Policy 035 (‘Naming of City Streets, Parks and Other Facilities”)
Recommendation:
Approve Recommendations from the Governance and Ethics Committee to Amend Council Policy 035 (“Naming of City Streets, Parks and Other Facilities”)
City Manager Grogan made some opening remarks and introduced Assistant to the City Manager Le who provided a Powerpoint presentation on Council Policy 035 Naming of City Streets, Parks and Other Facilities.
Council questions followed.
City Manager Grogan and Assistant to the City Manager Le addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, adopt Resolution No. 25-9486 amending Council Policy 035 (“Naming of City Streets, Parks and Other Facilities”) with all names under consideration brought to Council, and direct the City Manager to bring a policy on donations to the Governance and Ethnics Committee and then back to Council.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, and Vice Mayor Cox
5 -
Nay: Councilmember Park, and Mayor Gillmor2 -
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10. 25-898 Action to Designate a Voting Delegate and Alternate(s) for the 2025 League of California Cities Annual Conference and Expo on October 8-10, 2025
Recommendation:
1. Designate Mayor Lisa M. Gillmor as the Voting Delegate for the 2025 League of California Cities Annual Conference and Expo; and
2. Designate two City Councilmembers as First and Second Alternate Voting Delegates for the 2025 League of California Cities Annual Conference and Expo
City Manager Grogan provided a verbal presentation on the 2025 League of California Cities.
Public Comment: None.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to (1) designate Mayor Gillmor as the Voting Delegate for the 2025 League of California Cities Annual Conference and Expo; and (2) designate Councilmember Park as the Alternate Voting Delegate for the 2025 League of California Cities Annual Conference and Expo.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Nay: Vice Mayor Cox1 -
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Vice Mayor Cox noted that the Stevens Creek Steering Committee met last week.
Councilmember Park noted that he attended the Korean American Institute discussion on Asian American policy and education.
Councilmember Hardy noted that today is Square Root Day.
Mayor Gillmor thanked staff for a successful Art and Wine Festival. 25-1104
Post Meeting Material
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CITY MANAGER/EXECUTIVE DIRECTOR REPORT
City Manager Grogan noted that Mayor Gillmor has a conflict of interest on Item 3.E due to owning property near the subject property, and that there will be a future update regarding pedestrian prohibition on expressways.
City Manager Grogan also noted that a representative from the County of Santa Clara and Supervisor Ellenberg will provide a presentation regarding Measure A and budget cuts at a future meeting.
ADJOURNMENT
The meeting was adjourned at 11:58 PM in memory of former Mayor of Cupertino Hung Wei.
The next regular scheduled meeting is on Tuesday, September 23, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 09/16/2025
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