5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
10/21/2025
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet
site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
10/21/2025Meeting Minutes
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:33 PM.
Confirmation of Quorum
1. 25-1094
Assistant City Clerk Pimentel confirmed a quorum.
Conference with Real Property Negotiators (City)
Pursuant to Gov. Code § 54956.8
Properties:
4220 Network Circle, Santa Clara, CA 95054 (APNS 216-33-022 and 097-08-114) (acquisition)
1405 Civic Center Drive, Santa Clara, CA 95050 (APN 224-25-074) (disposition)
City Negotiators: Jovan D. Grogan, City Manager (or designee) and Glen R. . Googins, City Attorney (or designe
Negotiating Parties: City and VOP Agnews, LLC (or designee) Under Negotiation: Purchase/Saoe of Real Property interests (provisions, price and terms of payment)
Public Comment
None.
Convene to Closed Session (Council Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:35 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:10 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
City Attorney Googins noted that the applicant for modification to the Conditional Use Permit for the existing Subaru Dealership at 3225 Stevens Creek Blvd requested a consideration of their appeal.
John Domingue (Applicant) provided some remarks.
Council discussion followed.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to reconsider the appeal of Subaru Dealership.
Aye: Councilmember Gonzalez, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Nay: Councilmember Chahal1 -
SPECIAL ORDER OF BUSINESS
2.A 25-1059 Proclamation of October 2025 as Domestic Violence Awareness Month Mayor Gillmor, on behalf of the Council, proclaimed October 2025 as Domestic Violence Awareness Month.
Tejeswi Dodda (Self Sufficiency Coordinator, Maitri) accepted the proclamation and provided some remarks.
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
2.B 25-1060
2.C 25-1524
2.D 25-1541
Proclamation of October 19, 2025 to October 25, 2025 as United Against Hate Week
Mayor Gillmor, on behalf of the Council, proclaimed October 19, 2025 to October 25, 2025 as United Against Hate Week.
Proclamation for the Celebration of Diwali in the City of Santa Clara Mayor Gillmor, on behalf of the Council, proclaimed the celebration of Diwali in the City of Santa Clara.
Anand Bandi (Hindu Temple in Santa Clara) and Gurpreet Singh Lally (Sikh Temple in Santa Clara) accepted the proclamation and provided some remarks.
Council comments followed.
Presentation from Valley Water Board of Directors
Richard Santos (Vice Chair, Santa Clara Valley Water District) made some opening remarks and introduced Shiloh Ballard (Director, Santa Clara Valley Water District). Darin Taylor (Chief Financial Officer, Santa Clara Valley Water District) provided a Powerpoint presentation on an overview of the Santa Clara Valley Water District water charges and key projects. Aaron Baker (Chief Operating Officer, Santa Clara Valley Water District) continued the Powerpoint presentation on Pure Water Silicon Valley Project.
Council comments and questions followed.
Darin Taylor (Chief Financial Officer, Santa Clara Valley Water District) and Aaron Baker (Chief Operating Officer, Santa Clara Valley Water District) addressed Council questions.
Public Comment: Kirk Vartan
Brian Darby
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
CONSENT CALENDAR
Vice Mayor/Chair Cox pulled Items 3.D, 4.B and 4.C.
Council/Board
member Chahal recused himself from 3.G due to a conflict of interest as his office is near the subject property and pulled Item 4.C.
Council/Boardmember Jain pulled Items 4.B and 4.C.
Councilmember Park pulled Item 3.J.
A motion was made by Council/Boardmember Gonzalez, seconded by Council/Boardmember Hardy, to approve the Consent Calendar (except Items 3.D, 3.G, 3.J, 4.B, and 4.C)
Aye: 7 -
3.A 25-1013 Action on City Bills and Claims Report for the period August 16, 2025 - September 19, 2025
Recommendation: Approve the list of Bills and Claims for August 16, 2025 - September 19, 2025.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to approve the list of Bills and Claims for August 16, 2025 - September 19, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair
Lisa M. Gillmor
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
3.B 25-915 Action on Monthly Financial Status and Investment Reports for July and August 2025 and Approve the Related Budget Amendments
Recommendation: 1. Note and file the Monthly Financial Status Report and Monthly Investment Report for July and August 2025 as presented; and
2. Approve the FY 2025/26 budget amendments in the following funds (as detailed in the Fiscal Impact section of the staff report and Attachment 5 of the staff report):
a. General Fund: increases to the Other Agencies Revenue estimate and Police Department appropriation, an increase to the Department of Public Works appropriation, offset by a decrease to unrestricted ending fund balance, and an increase to the transfer to the Public Buildings Capital Fund, offset by the Capital Projects Reserve, with a net impact of $300,000;
b. Electric Utility Fund: establish a transfer to the Vehicle Replacement Fund and decrease to unrestricted ending fund balance, with a net impact of $0;
c. Fire Operating Grant Trust Fund: recognizes and appropriate the State Homeland Security Grant, with a net impact of $4,000; d. Public Buildings Capital Fund: recognize and appropriate a transfer from the General Fund to the Repairs - Modifications to City Buildings project, with a net impact of $50,000;
e. Sewer Utility Fund: establish a transfer to the Vehicle Replacement Fund and decrease to unrestricted ending fund balance, with a net impact of $0;
f. Vehicle Replacement Fund: recognize transfers from the Electric, Water, and Sewer Utility Funds and increase the capital outlay appropriation, with a net impact of $188,902; and
g. Water Utility Fund: establish a transfer to the Vehicle Replacement Fund and decrease to unrestricted ending fund balance, with a net impact of $0.
(5 Votes required for items 2.a-g with further details provided in Attachment 5)
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) note and file the Monthly Financial Status Report and Monthly Investment Report for July and August 2025 as presented; and (2) approve the Fiscal Year 2025/26 budget amendments in the following funds: (a) General Fund: increases to the Other Agencies Revenue estimate and Police Department appropriation, an increase to the Department of Public Works appropriation, offset by a decrease to unrestricted ending fund balance, and an increase to the transfer to the Public Buildings Capital Fund, offset by the Capital Projects Reserve, with a net impact of $300,000; (b) Electric Utility Fund: establish a transfer to
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
the Vehicle Replacement Fund and decrease to unrestricted ending fund balance, with a net impact of $0; (c) Fire Operating Grant Trust Fund: recognizes and appropriate the State Homeland Security Grant, with a net impact of $4,000; (d) Public Buildings Capital Fund:
recognize and appropriate a transfer from the General Fund to the Repairs - Modifications to City Buildings project, with a net impact of $50,000; (e) Sewer Utility Fund: establish a transfer to the Vehicle Replacement Fund and decrease to unrestricted ending fund balance, with a net impact of $0; (f) Vehicle Replacement Fund:
recognize transfers from the Electric, Water, and Sewer Utility Funds and increase the capital outlay appropriation, with a net impact of $188,902; and (g) Water Utility Fund: establish a transfer to the Vehicle Replacement Fund and decrease to unrestricted ending fund balance, with a net impact of $0.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
3.C 25-1027 Action on Authorizing the City Manager to Issue Purchase Orders to Cresco Equipment Rentals for the Rental of Equipment, Products, and Related Services for a Total Amount Not-to-Exceed $620,000 Inclusive of Option Year, for Use and Funded by Silicon Valley Power Recommendation:
1. Authorize the City Manager or designee to issue purchase orders to Cresco Equipment Rentals, pursuant to the Sourcewell cooperative purchasing agreement with Caterpillar, Inc., for the short-term rental of equipment, products, and related services for an initial term ending June 11, 2028, with a maximum compensation not to exceed $465,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to issue purchase orders for an additional one-year term through June 11, 2029, if Sourcewell elects to exercise its option to extend the cooperative purchase agreement, and to increase the maximum compensation by $155,000 for a revised not-to-exceed maximum compensation of $620,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) authorize the City Manager or designee to issue purchase orders to Cresco Equipment Rentals, pursuant to the Sourcewell cooperative purchasing agreement with Caterpillar, Inc., for the short-term rental of equipment, products, and related services for an initial term ending June 11, 2028, with a maximum compensation not to exceed $465,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to issue purchase orders for an additional one-year term through June 11, 2029, if Sourcewell elects to exercise its option to extend the cooperative purchase agreement, and to increase the maximum compensation by $155,000 for a revised not-to-exceed maximum compensation of $620,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
3.E 25-876 Action on an Amendment to an existing Agreement for General Chemistry Laboratory Services with McCampbell Analytical, Inc.
Recommendation: 1. Authorize the City Manager to execute Amendment No. 2 to the agreement with McCampbell Analytical, Inc. to extend the term from October 31, 2025, through June 30, 2027, and increase compensation by $150,000 for a revised maximum allowable compensation of $416,719, in a final form approved by the City Attorney.
2. Authorize the City Manager to negotiate and execute future amendments as needed to (1) add, modify or delete services and (2) make de minimis changes, all subject to the total maximum compensation, appropriation of funds, and review and approval as to form by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) authorize the City Manager to execute Amendment No. 2 to the agreement with McCampbell Analytical, Inc. to extend the term from October 31, 2025, through June 30, 2027, and increase compensation by $150,000 for a revised maximum allowable compensation of $416,719, in a final form approved by the City Attorney; and (2) authorize the City Manager to negotiate and execute future amendments as needed to (a) add, modify or delete services and (b) make de minimis changes, all subject to the total maximum compensation, appropriation of funds, and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
3.F 25-859 Action on Amendment No. 5 and Amendment No. 6 to the Grant Agreement with the California Department of Transportation Division of Rails and Mass Transportation, to include additional at-grade crossing upgrades and to expand the budget for the Agnew Road At-Grade Crossing Project and Related Budget Amendments
Recommendation:
1. Authorize the City Manager or designee to Execute Amendment No. 5 and Amendment No. 6 to the Grant Agreement with the California Department of Transportation Division of Rails and Mass Transportation, to include additional at-grade crossing upgrades and to expand the budget for the Agnew Road At-Grade Crossing Project and Related Budget Amendments, in final forms approved by the City Attorney; and
2. Approve the FY 2025/26 budget amendment in the Streets and Highways Capital Fund to increase the Other Agencies Revenue estimate by $3,813,355 to recognize grant funding for the California Department of Transportation Division of Rails and Mass Transportation grant and increase the Agnew Road At-Grade Crossing Project expenditure appropriation in the amount of $3,813,355 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) authorize the City Manager or designee to Execute Amendment No. 5 and Amendment No. 6 to the Grant Agreement with the California Department of Transportation Division of Rails and Mass Transportation, to include additional at-grade crossing upgrades and to expand the budget for the Agnew Road At-Grade Crossing Project and Related Budget Amendments, in final forms approved by the City Attorney; and (2) approve the Fiscal Year 2025/26 budget amendment in the Streets and Highways Capital Fund to increase the Other Agencies Revenue estimate by $3,813,355 to recognize grant funding for the California Department of Transportation Division of Rails and Mass Transportation grant and increase the Agnew Road At-Grade Crossing Project expenditure appropriation in the amount of $3,813,355.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
3.G 25-1005 Action to Authorize the Use of City Electric Forces for New Dark Fiber Installations from 3080 Raymond Street to 1101 Space Park, from Centennial Boulevard and Tasman Drive to Levi Stadium, and from 1111 Comstock Street to 2972 Stender Way, with an Estimated Cost of $8,961 Recommendation:
1. Determine the proposed action is exempt from CEQA pursuant to Section 15303 (Class 3 - New Facilities) of Title 14 of the California Code of Regulations; and
2. Declare
and determine in accordance with Section 1310 of the City Charter that the public works with an estimated cost of $8,961 located from 3080 Raymond Street to 1101 Space Park Drive, from Centennial Boulevard at Tasman Drive to Levi Stadium, and from 1111 Comstock Street to 2972 Stender Way are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) determine the proposed action is exempt from CEQA pursuant to Section 15303 (Class 3 - New Facilities) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works with an estimated cost of $8,961 located from 3080 Raymond Street to 1101 Space Park Drive, from Centennial Boulevard at Tasman Drive to Levi Stadium, and from 1111 Comstock Street to 2972 Stender Way are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
Aye: Councilmember Gonzalez, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Recused: Councilmember Chahal1 -
3.H 25-1086
Action on a Resolution Approving the 2026 Board of Library Trustees Calendar of Meetings, and Setting the Number of Regular Board of Library Trustees Meetings
Recommendation:
Adopt a Resolution setting the Board of Library Trustees regular meeting dates for the 2026 calendar year.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to adopt Resolution No. 25-9498 setting the Board of Library Trustees regular meeting dates for the 2026 calendar year.
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.I 25-1506
Action on a Resolution Approving the 2026 Planning Commission Calendar of Meetings
Recommendation:
Adopt a Resolution approving the 2026 Planning Commission Calendar of Meetings
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to adopt Resolution No. 25-9499 approving the 2026 Planning Commission Calendar of Meetings.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4.A 25-1030 Action on Stadium Authority Bills and Claims for the Month of August 2025 Recommendation: Approve the list of Stadium Authority Bills and Claims for August 2025.
A motion was made by Boardmember Gonzalez, seconded by
Boardmember Hardy, to approve the list of Stadium Authority Bills and Claims for August 2025.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
7 -
4.D 25-567 Informational Report on Stadium Authority Contracts for Fiscal Year 2024/25 As Required by Santa Clara City Code Chapter 17.30 (Stadium Authority Procurement Policy)
Recommendation:
Note and file the informational report on Stadium Authority contracts for FY 2024/25.
A motion was made by Boardmember Gonzalez, seconded by
Boardmember Hardy, to note and file the informational report on Stadium Authority contracts for Fiscal Year 2024/25.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
PUBLIC PRESENTATIONS
Brian Darby encouraged everyone to listen to each other.
Akos Szoboszlay spoke regarding pedestrian prohibition on expressways.
Howard Gibbins spoke of upcoming events in the City of Santa Clara.
Kirk Vartan spoke regarding the Agrihood development.
CONSENT ITEMS PULLED FOR DISCUSSION
5. 25-1521 Action on Resolution for an Exception to the 180 Day Waiting Period to Appoint Kathy Bunce, a Retired Annuitant to Serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Community Development Department to Perform Work as a Management Analyst (Deferred from October 7, 2025)
Recommendation:
Adopt a Resolution for an exception to the 180 day waiting period to appoint Kathy Bunce, a retired annuitant, to serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Community Development Department to perform work as a Management Analyst.
City Manager Grogan made some opening remarks and introduced Acting Director of Human Resources Mercado who provided a Powerpoint presentation on Resolution for an exception to the 180 day waiting period to appoint Kathy Bunce to serve as Temporary Extra Help.
Council questions and comments followed.
Acting Director of Human Resources Mercado and City Manager Grogan addressed Council questions.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to adopt Resolution No. 25-9500 for an exception to the 180 day waiting period to appoint Kathy Bunce, a retired annuitant, to serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Community Development Department to perform work as a Management Analyst.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Abstained: Councilmember Park1 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
3.D 25-1016 Action on Authorizing the City Manager to Execute an Agreement for Services With ACCO Engineered Systems Inc. for the Replacement of Two New Air Compressors, Two New Air Dryers, and to Provide Preventative Maintenance and Repair Services at Silicon Valley Power Facilities With a Maximum Compensation Not to Exceed $1,500,000 and an Optional 10-Year Extension, All to be Funded by Silicon Valley Power Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15302 (Replacement) of Title 14 of the California Code of Regulations;
2. Authorize the City Manager or designee to execute an agreement with ACCO Engineered Systems, Inc. for the replacement of two air compressors and two air dryers at the Donald Von Raesfeld Power Plant, for an initial two-year term starting on or around November 1, 2025, and ending on October 31, 2027, with a maximum compensation not to exceed $900,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and
3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, and to execute amendments to the Agreement to (a) increase the maximum compensation by up to $600,000, for a total maximum compensation of $1,500,000 (funded by the SVP Operating or Capital Fund as applicable) over the term of the Agreement; (b) add or delete services consistent with the scope of services; (c) adjust future rates based on market conditions; (d) exercise one 10-year option to extend the term through October 31, 2037, for ongoing preventative maintenance and repair services; and (e) make de minimis changes, subject the appropriation of funds and review and approval as to form by the City Attorney.
Vice Mayor Cox pulled this item for questions.
Chief Electric Utility Officer Procos and Assistant Director of Electric Utility Kardwick addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15302 (Replacement) of Title 14 of the California Code of Regulations; (2) authorize the City Manager or designee to execute an agreement with ACCO
Engineered Systems, Inc. for the replacement of two air compressors and two air dryers at the Donald Von Raesfeld Power Plant, for an initial two-year term starting on or around November 1, 2025, and ending on October 31, 2027, with a maximum
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
compensation not to exceed $900,000, subject to the appropriation of funds and the review and approval as to form by the City Attorney; and (3) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, and to execute amendments to the Agreement to (a) increase the maximum compensation by up to $600,000, for a total maximum compensation of $1,500,000 (funded by the SVP Operating or Capital Fund as applicable) over the term of the Agreement; (b) add or delete services consistent with the scope of services; (c) adjust future rates based on market conditions; (d) exercise one 10-year option to extend the term through October 31, 2037, for ongoing preventative maintenance and repair services; and (e) make de minimis changes, subject the appropriation of funds and review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.J 25-1032
Action to Waive First Reading and Approve Introduction of an Ordinance Amending Chapter 8.60 (“Unmanned Aircraft System”) of the City Code Recommendation:
Waive first reading and approve in the form presented the introduction of an Ordinance amending Chapter 8.60 (“Unmanned Aircraft Systems”) of Title 8 (“Health and Safety”) of the Code of the City of Santa Clara California
Councilmember Park pulled this item for questions.
Captain Martin addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to waive first reading and approve in the form presented the introduction of Ordinance No. 2080 amending Chapter 8.60 (“Unmanned Aircraft Systems”) of Title 8 (“Health and Safety”) of the Code of the City of Santa Clara California.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
4.B 25-832 Action on the Santa Clara Stadium Authority Financial Status Report for the Quarter and Fiscal Year Ending March 31, 2025 and Related Budget Amendments
Recommendation:
1. Note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter and Fiscal Year Ending March 31, 2025; and
2. Approve the FY 2025/26 Budget Amendments in the Operating Budget in the amount of $3,067,403, Debt Service Budget in the amount of $114,880, CIP Budget in the amount of $2,002,994 to make technical adjustments to true up the fund balance, capital project carryovers based on actual FY 2024/25 performance, recognize and appropriate funds to pay reimbursable capital construction costs, and to appropriate funds for new public safety projects.
Vice Chair Cox pulled this item for questions.
Stadium Authority Treasurer Lee addressed Board questions.
Board questions and comments followed.
Stadium Authority Treasurer Lee and Executive Director Grogan addressed Board questions.
Public Comment: None.
A motion was made by Boardmember Park, seconded by
Boardmember Gonzalez, to (1) note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter and Fiscal Year Ending March 31, 2025; and (2) approve the Fiscal Year 2025/26 Budget Amendments in the Operating Budget in the amount of $3,067,403, Debt Service Budget in the amount of $114,880, CIP Budget in the amount of $2,002,994 to make technical adjustments to true up the fund balance, capital project carryovers based on actual Fiscal Year 2024/25 performance, recognize and appropriate funds to pay reimbursable capital construction costs, and to appropriate funds for new public safety projects.
Aye: Boardmember Gonzalez, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
4.C 25-833 Report on the Audited Santa Clara Stadium Authority Fiscal Year 2024/25 Annual Financial Statements
Recommendation: Note and file the Santa Clara Stadium Authority Fiscal Year 2024/25 Annual Financial Statements.
Vice Chair Cox pulled this item for questions.
Stadium Authority Treasurer Lee addressed Board
questions.
Public Comment: None.
A motion was made by Boardmember Chahal, seconded by
Boardmember Hardy, to note and file the Santa Clara Stadium Authority Fiscal Year 2024/25 Annual Financial Statements.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
6. 25-1520 Action on Adoption of a Resolution Establishing the Necessary Findings of Fact for Modifications to the California Building Standards; Action on Introduction of an Ordinance Amending Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” for the Adoption of the 2025 California Building Standards Code, Including Updates to the City’s “Reach Code”; and Setting November 4, 2025 for a Public Hearing on Adoption of such Ordinance (Deferred from October 7, 2025)
Recommendation:
1. Waive first reading and Introduce an Ordinance amending Chapter
15.05 ("Administrative Code"), Chapter 15.15 (“Building Code”), Chapter 15.17 (“Residential Code”), Chapter 15.18 ("Property Maintenance Code"), Chapter 15.20 (“Electrical Code”), Chapter 15.30 (“Mechanical Code”), Chapter 15.35 (“Plumbing Code”), Chapter 15.36 (“Energy Code”), Chapter 15.37 (“Historical Building Code”), Chapter
15.38 (“Green Building Code”), and Chapter 15.75 ("Existing Building Code") of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” for the adoption of the 2025 California Building Standards Code;
2. Adopt a Resolution Making Findings of Fact Necessary for the Specified Modifications to the 2025 California Building Code and 2025 California Residential Code Reflected in the Proposed Ordinance;
3. Adopt a Resolution Making Findings of Fact Necessary for the Specified Modifications to the 2025 California Energy Code and 2025 California Green Building Standards Code Reflected in the Proposed Ordinance; and
4. Set a public hearing on November 4, 2025, pursuant to California Government Code Section 50022.3 for adoption of the Ordinance.
City Manager Grogan made some opening remarks and introduced Director of Community Development Hamid and Director of Economic Development and Sustainability Brilliot who provided a Powerpoint presentation on modifications to the California Building Standards.
Council questions followed.
Director of Economic Development and Sustainability Brilliot and City Manager Grogan addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to (1) waive first reading and introduce Ordinance No. 2081 amending Chapter 15.05 ("Administrative Code"), Chapter 15.15 (“Building Code”), Chapter 15.17
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
(“Residential Code”), Chapter 15.18 ("Property Maintenance Code"), Chapter 15.20 (“Electrical Code”), Chapter 15.30 (“Mechanical Code”), Chapter 15.35 (“Plumbing Code”), Chapter 15.36 (“Energy Code”), Chapter 15.37 (“Historical Building Code”), Chapter 15.38 (“Green Building Code”), and Chapter 15.75 ("Existing Building Code") of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” for the adoption of the 2025 California Building Standards Code; (2) adopt Resolution No. 25-9501 Making Findings of Fact Necessary for the Specified Modifications to the 2025 California Building Code and 2025 California Residential Code Reflected in the Proposed Ordinance; (3) adopt Resolution No. 25-9502 Making Findings of Fact Necessary
for the Specified Modifications to the 2025 California Energy Code and 2025 California Green Building Standards Code Reflected in the Proposed Ordinance with the following amendment: (a) reduce the number of level 2 charging spaces for retail to 15% of spaces EVCS and 15% of spaces EV capable and carve out other non residential uses to places of worship to 10% of spaces EVCS and 10% of spaces EV capable; and (4) set a public hearing on November 4, 2025, pursuant to California Government Code Section 50022.3 for adoption of the Ordinance.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
PUBLIC HEARING/GENERAL BUSINESS
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
7. 25-910 Public Hearing: Action to Accept the 2025 Report on the City’s Water Quality Relative to Public Health Goals
Recommendation: Accept the 2025 Report on the City’s Water Quality Relative to Public Health Goals.
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Director of Water and Sewer Ramirez who provided a Powerpoint presentation on the 2025 Report on Water Quality Relative to Public Health Goals.
Council questions followed.
Director of Water and Sewer Ramirez addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to accept the 2025 Report on the City’s Water Quality Relative to Public Health Goals.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
8. 25-1540 Public Hearing: Action to Waive Second Reading and Adopt Ordinance No. 2079 amending Chapter 15.60 of the Santa Clara City Code (“Santa Clara Municipal Fire and Environmental Code”) for the adoption of the 2025 California Fire Code.
Recommendation:
Waive Second Reading and Adopt Ordinance No. 2079 amending Chapter 15.60 of the Santa Clara City Code (“Santa Clara Municipal Fire and Environmental Code”) to adopt the 2025 California Fire Code with local amendments in accordance with the findings set forth in Resolution No. 25-9493 adopted by City Council on October 7, 2025).
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Fire Marshal Tomlin who provided a Powerpoint presentation on the adoption of the 2025 California Fire Code.
Public Comment: None.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to waive second reading and adopt
Ordinance No. 2079 amending Chapter 15.60 of the Santa Clara City Code (“Santa Clara Municipal Fire and Environmental Code”) to adopt the 2025 California Fire Code with local amendments in accordance with the findings set forth in Resolution No. 25-9493 adopted by City Council on October 7, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
9. 25-1539 Action on a Resolution in Support of the County of Santa Clara’s Measure A
Recommendation: Discuss the proposed Resolution in Support of the County’s Measure A Providing for a .0625% Sales Tax Increase for Five Years and take such action as the City Council deems appropriate.
Councilmember Gonzalez made some opening remarks in support of County of Santa Clara's Measure A.
City Manager Grogan noted a typo in the recommendation on the agenda and corrected .0625% to 0.625%.
Council discussion followed.
Public Comment: Allan Kamara
Council discussion followed.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Jain, to adopt Resolution No. 25-9503 supporting County of Santa Clara's Measure A.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Park, and Councilmember Jain
4 -
Nay: Vice Mayor Cox, and Mayor Gillmor2 -
Abstained: Councilmember Hardy1 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
10. 25-1527 Action on the City’s Community Event and Activation Priority List in Connection with Super Bowl LX and FIFA World Cup 2026 and Approve Related Budget Amendment
Recommendation:
1. Direct City staff to prioritize development and implementation of the five community events and four art activations; and
2. Direct City staff to take the steps necessary to proceed with the aerial art project; and
3. Approve the FY 2025/26 budget amendment in the General Fund to increase the Non-Departmental appropriation for Super Bowl and FIFA community events and art activations in the amount of $1,000,000 offset by a decrease to the Budget Stabilization Reserve (five affirmative Council votes required for the use of unused balances); and
4. Authorize City Manager to execute agreements required to facilitate development of the prioritized community events and art activations, and aerial art project where the collective total or the agreements shall not exceed one million dollars ($1,000,000)in final forms approved by the City Attorney.
City Manager Grogan made some opening remarks and introduced Assistant City Manager Morales and Assistant to the City Manager Knight who provided a Powerpoint presentation on the City's Community events and activation priority list in connection with Super Bowl LX and FIFA World Cup 2026.
Council comments and questions followed.
Public Comment: Lori Garmany
Joe Siecinski
Misha
City Manager Grogan addressed Council questions.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) direct City staff to prioritize development and implementation of the five community events and four art activations; and (2) direct City staff to take the steps necessary to proceed with the aerial art project; and (3) approve the Fiscal Year 2025/26 budget amendment in the General Fund to increase the Non-Departmental appropriation for Super Bowl and FIFA community events and art activations in the amount of $1,000,000 offset by a decrease to the Budget Stabilization Reserve; (4) authorize City Manager to execute agreements required to facilitate development of the prioritized community events and art activations, and aerial art project where the collective total or the
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
agreements shall not exceed one million dollars ($1,000,000) in final forms approved by the City Attorney; and (5) direct the City Manager to develop sponsorship packages for community engagement events with monthly reports to the Council and a formal report in January 2026.
A substitute motion was made by Councilmember Park, seconded by Councilmember Jain, to approve $1,000,000 for Super Bowl and FIFA community events and direct staff to return in January 2026 with a definitive plan.
Councilmember Jain withdrew his second and the substitute motion failed.
Council discussion followed.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) direct City staff to prioritize development and implementation of the five community events and four art activations; and (2) direct City staff to take the steps necessary to proceed with the aerial art project; and (3) approve the Fiscal Year 2025/26 budget amendment in the General Fund to increase the Non-Departmental appropriation for Super Bowl and FIFA community events and art activations in the amount of $1,000,000 offset by a decrease to the Budget Stabilization Reserve; (4) authorize City Manager to execute agreements required to facilitate development of the prioritized community events and art activations, and aerial art project where the collective total or the agreements shall not exceed one million dollars ($1,000,000) in final forms approved by the City Attorney; and (5) direct the City Manager to develop sponsorship packages for community engagement events with monthly reports to the Council and a formal report in January 2026.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
10/21/2025Meeting Minutes
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS Mayor Gillmor noted that she attended the League of California Cities Conference.
Vice Mayor Cox noted that she attended the Japan-US Sister Cities summit.
Councilmember Chahal noted that he attended the League of California Cities Annual Conference.
Councilmember Gonzalez noted that he attended the League of California Cities Annual Conference.
Councilmember Park noted that he attended the League of California Cities Annual Conference.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 1:21 AM.
The next regular scheduled meeting is on Tuesday, November 4, 2025 in the City Hall Council Chambers.
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
MEETING DISCLOSURES
Meeting Minutes 10/21/2025
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Cif;;;U
APPROVE:
Assistant City Clerk/Secretary M
City of Santa Clara Page26 Printed on 11/06/2025