City Council and Authorities Concurrent
November 4, 2025

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STATE LIBRARY
PROCEDURES and REQUIREMENTS
A. Term of the Agreement
The Grant term begins July l, 2025, and ends June 30, 2026. The project's final expenditure date is September 30, 2026. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project period ends on June 30, 2026, and all eligible program costs must be incurred by this date.

B. Scope of Work
l. Grantee agrees to perform all activities specifically identified in the Grantee's application and submitted to the State Library in response to the California Library Literacy Services project.

2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following:
• Maintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP). • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant.
• Prepare and submit required narrative and financial reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants as needed for the project .
• If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors.
• Oversee the implementation of project activities.

C. Budget Detail
The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee's application. The Docusign Envelope ID: FC0C751 A-41B 1-40O3-BE3F -3E7722DF51 F2

PROJECT SUMMARY
Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

AWARD AGREEMENT BETWEEN THE STATE LIBRARY and Santa Clara City Library for the California Library Literacy Services project.

AWARD AGREEMENT NUMBER CLLS25-79
This Award Agreement ("Agreement") is entered into on July l, 2025, by and between the California State Library ("State Library") and Santa Clara City Library, ("Grantee").

This Award Agreement pertains to Grantee's State-funded California Library Literacy Services project.

The Library Development Services Bureau ("LOS") of the State Library administers state and federal funds in the form of awards.

The Grantee was selected by the State Library to receive state grant funds in the amount of $115,361 through the process adopted by the State Library in administering such grants.

The State Library and the Grantee, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows:

Docusign Envelope ID: FC0C751 A-41 B1-40D3-BE3F-3E7722DF51 F2 Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79
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TABLE OF CONTENTS

PROJECT SUMMARY
PROCEDURES and REQUIREMENTS
A. Term of the Agreement
B. Scope of Work
C. Budget Detail
D. Narrative and Financial Reports
E. Claim Form and Payment
EXHIBIT A: TERMS and CONDITIONS
EXHIBIT B: CERTIFICATION of COMPLIANCE FORMS
EXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES

GUIDELINES
2 3
3 3
3 4
5 7
22 26
Uocus1gn t:nvelope ID: FC0C751 A-41 B1-40D3-BE3F-3E7722DF51 F2

STATE-FUNDED GRANTS

AWARD AGREEMENT AND

CERTIFICATE OF COMPLIANCE
Docusign Envelope ID: FC0C751A-41 B1-40D3-BE3F-3E7722DF51 F2 Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

EXHIBIT A: TERMS and CONDITIONS

1. Accessibllity: The State is responsible for ensuring that public websites are accessible to both the general public and state employees, including persons with disabilities. Grantee shall assist the State in meeting its responsibility. Therefore, all project materials generated by state funded programs must meet the California Accessibility Standards. Additionally all project materials designed, developed, and maintained shall be in compliance with the California Government Code, sections 7 405 and 11135, and the current Web Content Accessibility Guidelines, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria.

However, if for some reason project material is not generated to be in compliance to meet these standards, please still submit it to the State Library. When submitting the material make sure to note that the material is not accessible by including "NOT ACCESSIBLE" in the file name.

The California State Library reserves the right to post project materials to its website that are in compliance with these standards.

2. Acknow ledgment: The State of California and the California State Library shall be acknowledged in all promotional materials and publications related to the California Library Literacy Services project.
a. Grant award recipients must ensure that the State of California receives full credit as the source of funds and that the California State Library, likewise, is acknowledged as the administrator.
b. Publications and information releases about the project must credit the State of California. An appropriate statement for a publication or project press release is:
"This [publication/project] was supported in whole or in part by funding provided by the State of California, administered by the California State Library."
Grantees must include the above statement in any publications, vehicle wraps, and promotional materials, including websites. If space is limited the State Library logo and the following shortened acknowledgement statement is acceptable:

Docusign Envelope ID: FC0C751 A-41 B1-40D3-BE3F -3E7722DF51 F2

8. Budget Contingency Clause
Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this event, the California State Library shall have no liability to pay any funds whatsoever to the Grantee or to furnish any other considerations under this Agreement and the Grantee shall not be obligated to perform any provisions of this Agreement .
b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Grantee to reflect the reduced amount.

Docusign Envelope ID: FC0C751 A-41 B1-40O3-BE3F-3E7722OF51 F2 Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

evaluation. Any requested data or information shall be submitted in electronic format on a form specified by the State Library.

E. Claim Form and Payment
l. The California State Library shall provide the Grantee payment as outlined in the payment schedule only if all requirements for claiming the funds as outline in this document have been met , and only for those activities and costs specified in the approved award application.

2. The Grantee shall complete, sign, and submit Certification of Compliance form [Exhibit B) and the Financial Claim form (included in your award packet), to the California State Library within 14 days of receiving this award packet. These forms will be issued, signed, and submitted using the online signature and agreement platform, DocuSign, unless DocuSign is unallowable or inconsistent with practices and policies of the local jurisdiction. If the use of DocuSign is not acceptable to your organization, please contact your grant monitor regarding alternate options.

3. Any of the sums appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Grantee under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period.

4. If the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Grantee, the Grantee shall immediately refund the excess payment amount to the California State Library.

5. The Award payments will only be made to the Grantee. It is the Grantee's responsibility to pay all contractors and subcontractors for purchased goods and services.

6. The Final Payment of l 0% (if applicable) will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and grant monitor approval of the interim and final narrative and financial reports, have been satisfied.

7. Prompt Payment Clause
The California State Library will make payments to the Grantee in accordance with the Prompt Payment Clause under Government Code , section 927, et. seq.

The Grantee may typically expect payment within 45 days from the date a grant payment request is properly submitted and approved by the Grant Monitor. ..... ..,.., ... ..,,~,, ..... , 1 .. ..... ,vt-' ..... •'-'· 1 ...... vv, .J I n-...,. 1 u 1-"'1°uu.J- □ c..Jr-..Jc , , LLUro Ir L.

Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

Grantee shall request the distribution of grant funding consistent with its proposal and the budget worksheet that was included with the application. Under no circumstances shall payments exceed the total grant amount identified in this Agreement.

D. Narrative and Financial Reports
l. The Grantee shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library.

2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed . Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Grantee under the Agreement and may be incorporated into the same reporting structure as the narrative reports .

3. The reports shall be submitted by the following dates:

Reporting Period Report Due Date
July l - December 31 Mid-Year Report Due January 31, 2026 July l - June 30 Final Report Due September 30, 2026

4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Grantee of claims for costs incurred that might otherwise have been eligible for grant funding.

5. The Grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant, subject to possible audit for a minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information.

6. In addition to the foregoing, the Grantee shall submit to the State Library such periodic reports, updates, documents and any information as deem necessary by the State Library to monitor compliance and/or perform program Docusign Envelope ID: FC0C 751A-41 B1-40D 3-BE3F-3E7722DF51 F2 Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

EXHIBIT C: CALIFORNIA LIBRARY LITERACY SERVICES

GUIDELINES

1. California Library Literacy Services programs shall comply with the requirements in Sect ions 18880-1888 3 of the California Education Code.

2. California Library Literacy Services programs shall train and recruit volunteers to serve as tutors. Volunteer tutors are the primary instructors for the program.

3. California Library Literacy Services programs shall seek local government and community resources and develop cooperative relations with other local literacy services providers.

4. California Library Literacy Services programs will provide a base level of local and private fiscal support to be established by the California State Library.

5. In response to an expressed and recognized need from the field for specific program requirements , the California State Library and related stakeholders created a framework and program essentials. The framework and essentials describe what constitutes an effective program:
a. California Library Literacy Services programs must use the Roles and Goals framework to implement and evaluate their literacy services. b. California Library Literacy Services programs' staff must attend their regional Library Literacy Network Meetings.
c. Tutor training for volunteers should include, at a minimum , a program orientation, tutoring basics , and instruction on learner-driven services . d. California Library Literacy Services programs must align with the following program values:
i. California Library Literacy Services is library based; ii. Californ ia Library Literacy Services is a core library service; iii. California Library Literacy Services is learner-driven; iv. California Library Literacy Services is community-focused; v. California Library Literacy Services is volunteer-supported; vi. California Library Literacy Services staff is professionally engaged;and
vii. California Library Literacy Services supports families.

6. California Library Literacy Services Family Literacy programs (if applicable) shall provide services to prevent illiteracy through coordinated literacy and preliteracy services to families. Recruitment of parents not previously Docusign Envelope ID: FC0C751 A-41B1-40D3-BE3F- 3E7722DF51 F2 Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

included in public library literacy programs is a high priority . Family Literacy programs are implemented and evaluated using the Family Literacy Evaluation Framewor k.

Certification

ORGANIZATION
Name: Santa Clara City Library Address (official and complete) :
2635 Homestead Road
Santa Clara, CA 95051

PROJECT COORDINATOR
Name: Shanti Bhaskaran
Email: [email protected] Phone: 408-615-2957

GRANTTEE AUTHORIZED REPRESENTATIVE
Name : Jovan Grogan Title: City Manager, City of Santa Clara Email:[email protected] Phone:

S,~· nature : Date :

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Docusign Envelope ID: FC0C751A-41 B1-40O3-BE3F-3E7722DF51 F2 Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

Authorized Representative Signature

ORGANIZATION
Name: Santa Clara City Library Address (official and complete) :
2635 Homestead Road
Santa Clara, CA 95051

AUTHORIZED REPRESENTATIVE
S!l' nature : Date:
' A •• /_ ~ ... ,~A J,-, ,(h- Jl)ir.~ ffe,v,, /0/1/c'-.r -'7 ,, - - ~ Printed Name of Person Signing: Title: City Manager, City of Santa Clara Jovan Grogan

STATE OF CALIFORNIA
Agency Name: Ca lifo rnia Stcrte Libra ry Address: 900 N Street, Sacramento, CA 95814 Signature:1~~{~~ Date: 10/6/2025
Printed Na~°6ff~tfeifl .. Signing: Title: Ca lifornio Stot e Librari a n Greg Lucas
Docusign Envelope ID: FC0C751 A-41 B1-40O3 -BE3F-3E7722DF51 F2 15 September 2025
Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia's Actions in Ukraine
Dear Grantee,
You are receiving this notification because you currently have an active grant through the California State Library.

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www .gov.ca.gov/wp-content/upload s/2022/03/3.4.22-Russia-Ukraine-Executive­ Order.pdf.

The EO directs all agencies and departments that are subject to the Governor 's authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.

This correspondence serves as a notice under the EO that as a contractor or grantee , compliance with the economic sanctions imposed in response to Russia's actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sancti ons­ programs-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable .

Please note that for any agreements or grants valued at $5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.

Annly Roman
California State Library
900 N Street
Sacramento , CA 95814
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California Library Literacy Services
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If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code§ 10420).

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.

Contract Code§ 10430 (e)).

9. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700).

10. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)

11. RESOLUTION: For awards totaling $350,000 or more, a county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity.

13. DRUG FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (Financial Assistance)). In particular, the recipient must comply with drug- free workplace requirements in subpart B of 2 C.F.R. part 3186, which adopts the Government-wide
implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug­ Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug-free workplace; publishing a drug-free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace.

14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet California accessibility standards.

15. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with all California non-discrimination laws.

Docusign Envelope ID: FCDC751 A-41B1-40O3-BE3F-3E7722DF51 F2 Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.

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California Library Literacy Services
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2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code§ 8350 et. seq.)

8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code§ 10410):
a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code § 1041 1 ):
a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision­ making process relevant to the contract while employed in any capacity by any state agency.
b. For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

Docusign Envelope ID: FC0C751A-41B1-40D3-BE3F-3E7722DF51 F2 Santa Clara City Library
California Library Literacy Services
2025-2026 CLLS25-79

EXHIBIT B: CERTIFICATION of COMPLIANCE FORM

1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant Agreement and project and is authorized to receive and expend funds in order to administer this grant program.

2. I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.

3. I certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/grant award and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.

4. The authorized representative, on behalf of the Grantee, certifies that the Grantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form.

5. The authorized representative, on behalf of the Grantee, hereby certifies to the California State Library, for an award of funds in the amount $115,361.

This award will provide library services as set forth in the Project Application as approved and/or as amended by the California State Librarian.

6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code§ 12990 (a-f) and CCR, Title 2, Section 11102).

7. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
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that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library's rights or of any of grantee's obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withhe ld in the sole discretion of California State Library.

58. Work Products: Grantee shall prov ide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.

59. Worker's Compensation: The State of California will not provide Workers' Compensation insurance for Grantee or Grantee's employees or contract personnel. If Grantee hires employees to perform services required by this Agreement, Grantee shall provide Workers' Compensation insurance for them. The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the Labor Code, and the Grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

Docusign Envelope ID: FC0C751A-41 B1-40O3-BE3F-3E7722DF51F2 Santa Clara City Library
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53. Site Visits: The Grantee shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved.

A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.

54. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Grantee shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State Librarian shall determine and pay the Grantee for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days.

If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.

55. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.

56. Unused Funds: At the end -of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: ( l) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement.

Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end-of­ term or earlier termination , as determined by the State Library in its sole discretion.

57. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library's right otherwise to demand strict compliance with Docusign Envelope ID: FC0C751 A-41 B1-40D3-BE3F-3E7722DF51 F2 Santa Clara City Library
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50. Reports and Cla ims: It is the responsibility of the grantee make the required reports and claims to the California State Library.
a. The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. The final 10% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to provide timely reports is a serious breach of an award recipient's administrative duty under the award.
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $103,825 upon execution of the agreement and submission of claim by the grantee organization.
o A second payment will be made after the submission and approval of the first reports and receipt of claim form in the amount of $11,536.

51. Self-Dealing and Arm's Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm's-length transactions and not the result of, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, "arm's-length transactions" are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity's business and the entity chooses the lowest of the resulting bids. "Self-dealing" is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.

52. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.

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45. Public Records Act : Material maintained or used by the California State Library is considered "public record" under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties .

Grantee agrees to ensure that all content contained in its written reports are appropriate for publication . Said material, along with all other reports , documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.

46. Publicit y Obliga tions: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium . Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library's support as noted above. Grantee agrees that the State Library may include informat ion about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties .

47. Records: Communications, grant related documents, data, original receipts , and invoices must be maintained by Grantee and shall be made available to the State Library upon request . Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices , and to retain all records for at least five (5) years after the end-of-term . The State Library may monitor or conduct an onsite evaluation of Grantee's operation to ensure compliance with this Agreement. with reasonable advance notice.

48. Red ucti on of Wa ste: In the performance of this Agreement , Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not was ted. Steps should include, but not be limited to: the use of used, reusable , or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measu res where feasible and appropriate.

49. Reimbur sement Limita tions: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requ irements of any other California State Library funded program.

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d. Ten percent ( 10%) will be withheld from the Payment Request {if applicable) and paid at the end of the grant term, when all reports and cond itions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily comp lete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld .
e. Lodgings, Meals and Incidentals: Grantee's elig ible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information).
f. Payment w ill be made only to the Grantee.
g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requiremen ts.

40. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native Amer ican Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.
41 . Personnel Costs : Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties , including a proportionate share of any benefits to which the employee is entitled .

42. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables.

43. Privacy Prote ction : Both parties agree to protect the confidentiality of any non-public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq .

44. Prohib ited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.

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e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient's address as stated in this Agreement.

38. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Certificate of Compliance, Project Summary, Activities Timeline , and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as "Terms"). Grantee's California State Library­ approved Application (Grantee's Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c . Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee 's Application (including Budget and Activities Timeline) g. All other attachments hereto, including any that are incorporated by reference.

39. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shall provide funding to the Grantee for only the work and tasks specified in the Grantee's Application at only those costs specified in the Budget and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Work Plan or in the Grantee's Application in accordance with the approved Budget and shall obtain the Grant Monitor's written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee's Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs.
c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.

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harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disabil ity, medical condition, genetic information, marital status, sex, age, sexual orientat ion, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors , employees and applicants for employment are free from such discrimination and harassment.

Additionally , Grantee, contractors, and subcontractors, if applicable , shall comply with the provisions of the Fair Employment and Housing Act (Gov .

Code§ 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit . 2, § 11000 et seq.) , the provisions of Article 9.5, Chapter l, Part 1, Division 3, Title 2 of the Government Code (Gov . Code§§ l l 135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.

Grantee shall permit access by representatives of the Department of Civil Rights and the Californ ia State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all othe r sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee , and its contractors , and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement . [See Cal. Code Regs., tit. 2, § 11105.) Grantee shall include the non-discr imination and compliance provis ions of this clause in all contracts and subcontracts to perform work under the Agreement.

37. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission .
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library's Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effect ive upon transmission . d. Personally: When delivered personally to the recipient's physical address as stated in this Agreement.

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any personnel or other resources beyond the grant award and is not required to provide training in connection with this Agreement.

32. Ind emnif ication: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.

33. License to Use: The California State Library reserves a fully paid-up, royalty­ free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without third-party rights. All such usages will be for public library and State governmental purposes:
a. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant; and
b. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support.

34. Limitation of Expenditure: Expenditure for all projects must conform to the grantee's approved budget and with applicable State laws and regulations. The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $115,361 and shall be expended/encumbered in the designated award period.

During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian or their designee . Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.

35. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.

36. Non-Discrimination Clause: During this grant period, the Grantee and the Grantee's contractors, and subcontractors shall not unlawfully discriminate, Docusign Envelope ID: FCDC751A-41 B1-40D3-BE3F-3E7722DF51 F2 Santa Clara City Library
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25. Fringe Benefi t Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.

26. General ly Accep ted Acco unting Princi ples: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

27. Grant Monitor: The Grant Monitor's responsibilities include monitoring grant progress and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement. The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and, in a manner, consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements.

28. Grantee: the government or legal entity to which a grant is awarded, and which is accountable to the California State Library for the use of the funds provided.
a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee's application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports.

29. Gran tee Accountabil ity: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library.

30. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.

31. Independent Actio n: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Grantee's employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations and complete the Project. The State Library shall not provide Docusign Envelope ID: FC0C751 A-41 B1-40O3-BE3F-3E7722DF51 F2 Santa Clara City Library
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determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement . The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

20. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee's request for an extension of the grant period must be made in writing and received by the California State Library at least 30 days prior to the final deadline.

21. Failure to Perform : The grant being utilized by the Grantee is to benefit the California Library Literacy Services project. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent ( l 0%) withhold.

22. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Grantee's payments or make FICA payments on the Grantee's behalf; or
b. Make Federal or State unemployment insurance contributions on Grantee's behalf; or
c. Withhold Federal or State income taxes from Grantee's payments Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.

23. Force Majeure: Neither the California State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

24. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent ( 10%) withhold, and/or to repay to the California State Library any funds improperly expended.

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Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.

15. Drug-free Workplace : The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq .) and will provide a drug-free workplace by ta king the following act ions:
a. Publish a statement notifying emp loyees that unlawful manufacture , distribution , dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about all of the following:
1) The dangers of drug abuse in the workplace .
2) The Grantee's policy of maintaining a drug-free workplace ; 3) Any available counseling , rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who works on the Agreement will:
l) Receive a copy of the Grantee's drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.

16. Effectiveness of Agre em ent : This Agreement is of no force or effect until signed by both parties.

17. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

18. Exclu sive Agreem e nt: This is the entire Agreement between the California State Library and Grantee .

19. Executive Order N-6-22-Russia Sanctions : The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. " Economic Sanctions" refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or en tities that are Docusign Envelope ID: FC0C751A-41 B1-40O3-BE3F-3E7722DF51 F2 Santa Clara City Library
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10. Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.

11. Contrdctor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its contractors and subcontractors is an independent obligation from the State's obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.

12. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. ( 17 U.S.C. 101, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.

13. Discharge of Grant Obligations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee is a non-profit entity, the Grantee's Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.

14. Dispute Resolution: In the event of a dispute, Grantee will discuss the problem informally with the Grant Monitor . If unresolved, the Grantee shall file a written "Notice of Dispute" with the State Library Grant Monitor within ten ( 10) days of discovery of the problem. Within ten ( l OJ days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final.

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a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit , whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have informat ion related to such records . Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.

Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan , copies of any agreements w ith contractors or subcontractors if utilized, expenditure ledger, payroll register entries , time sheets, personnel expenditure summary form , travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.

8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization's behalf .

9. Co mmunicat ion: All communications from either party, including an interim check -in at any time during the grant term, shall be directed to the respective grant manager or representat ive of the California State Library or Grantee. For this purpose, the following contact information is provided below:

Santa Clara City Library
Patty Wong
2635 Homestead Road
Santa Clara, CA 95051
pwong@santaclaraca .gov
California State Library
Allyson Jeffredo
900 N Street
Sacramento, CA 95814
[email protected]
916-603-6709
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"Funding provided by the State of California."
c. This credit line on products of a project, such as materials, is important to foster support from the public, and state funding sources. d. California State Library Logo: Use of the California State Library logo, which can be downloaded on the California State Library website, is required on any publication, vehicle wrap, or promotional material along with the above statement(s).
e. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library's photo release form or contact your grant monitor for the State Library's form.

3. Agency: In the performance of this Agreement the Grantee and its agents and employees shall act in an independent capacity and not as officers, employees or agents of the California State Library. The Grantee is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Grantee shall not represent itself as an agent of the California State Library for any purpose and has no authority to bind the State Library in any manner whatsoever.

4. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required .

No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

5. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California.

6. Assignment, Successors, and Assigns: The Grantee may not assign this Agreement or delegate its performance to any third-party person or entity, either in whole or in part, without the California State Library's prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Grantee, and their respective successors and assigns.

7. Aud it and Records Access: The Grantee agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit , inspect and copy any records and supporting documentation pertaining to the performance of this Agreement. The Grantee agrees to maintain such records for possible audit for City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-822 Agenda Date: 11/4/2025

REPORT TO COUNCIL

SUBJECT
Review and Approve each Board, Commissions and Committee Annual Workplans FY 2025-2026

BACKGROUND
It has been the City’s practice to hold monthly joint dinner meetings between the City Council and each Board, Commission, and Committee (BCC) prior to a regular Council meeting. These dinners provided BCC’s an opportunity to share accomplishments, discuss objectives, and engage directly with the City Council.

During COVID, the dinners were paused and later briefly reinstated in 2023/2024. The reinstatement of the dinners provided a forum for the City Council and BCC members to discuss pertinent items and interact socially; however, doing so required numerous additional special meetings, and several meetings were rescheduled and postponed in order to accommodate pressing City business or other schedule conflicts. In addition, City staff was asked to develop a process for annual workplan development by all BBCs, which included a review and approval of the workplan by the City Council.

Previously, each BCC did not develop an annual work plan, and the City Council did not approve them.

Beginning in 2024, staff implemented an annual workplan development process that is more structured and has a transparent framework for collaboration. Under this process, each BCC develops and approves a work plan that is then presented to the City Council for review and approval. The proposed action in this staff report will represent the City Council’s first approval of work plans under the new process.

This approach provides several benefits:
· Clear Prioritization: Each BCC will have a defined set of objectives, making it easier for Council to assess progress and allocate staff resources efficiently. · Enhanced Transparency: Workplans will provide greater visibility into the activities and goals of these advisory bodies, fostering stronger communication and accountability. · Improved Coordination: By aligning the efforts of staff, BCC’s, we can ensure more effective collaboration on citywide initiatives.
· Informed Decision-Making: With a clear roadmap of each group’s priorities, the City Council will be better equipped to make decisions that support both short-term needs and long-term strategic goals.

City staff liaisons worked with their respective BCC’s to develop workplans during March/April 2025.

Each BCC reviewed and formally approved their workplans between May and August 2025. The City of Santa Clara Printed on 10/31/2025Page 1 of 3
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workplans are now presented to the City Council for review and approval.

DISCUSSION
Attached for your review are the following BCC workplans for FY2025-2026:

By Charter Board and Commission
Board of Library Trustees
Civil Service Commission
Parks and Recreation Commission
Planning Commission
By Ordinance Commissions and Committee
Bicycle and Pedestrian Advisory Commission
Cultural Commission
Historical and Landmarks Commission
The Senior Advisory Commission is not included due to five member resignations between November 2024 and February 2025. Four new members were appointed in June 2025. The Commission is in the process of developing its workplan, which will be presented at a future City Council meeting.

The Youth Commission was also not included because their term aligns with the school year. This Commission is currently developing its workplan and will also be presented at a future City Council meeting.

The BCCs are provided with training opportunities for their members during the year to help them be more informed on the relevant topics of discussion.

City staff liaisons and each BCC will monitor progress throughout the year and use this information to set goals and priorities for the next fiscal year.

In addition, the city is reinstating the Annual Recognition Appreciation Dinner to honor the service and contributions of BCC members. This event will replace the individual dinners with the City Council and will provide a collective opportunity for BCCs to highlight their accomplishments before the Council and with one another. The Annual Recognition Appreciation Dinner is anticipated to be held during the summer.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

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RECOMMENDATION
Review and Approve each Board, Commissions and Committee Annual FY 2025-2026 Workplan Prepared by: Nora Pimentel, Assistant City Clerk
Reviewed by: Aracely Azevedo, Assistant City Manager
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. Bicycle and Pedestrian Advisory Committee Workplan

2. Board of Library Trustees Workplan

3. Civil Service Commission Workplan

4. Cultural Commission Workplan

5. Historical and Landmarks Workplan

6. Parks and Recreation Workplan

7. Planning Commission Workplan
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Proposed Fiscal Year 2025/2026
Bicycle and Pedestrian Advisory Workplan

Background

On March 24, 2025, the BPAC reviewed the upcoming FY2025/2026 workplan and proposes to work on the following list of items:

1. Complete Streets Review

2. Vision Zero

3. Creek Trail Master Plan

4. BPAC Work Plan Topics

5. Paving Project

6. Transportation Grants

7. Subcommittees
a. Bicycle Story Map
b. Police Collision Reports
c. Bike to Shop Day
d. Roundabouts

Current Membership
Meetings are held on the fourth Monday in January, March, June, August and October at 4:00 p.m. at City Hall Council Chambers
Name Appointed Terms
Ends
Vernon Shure 06/03/25 (27) 2027
Ken Kratz
appointed to a serve a partial 08/15/23 (27) 2027
Hung Duong
appointed to a serve a partial
08/20/24 (27) 2027

Betsy Megas
appointed to a serve a partial and full term
07/17/23 (24) 2028
Jonathan Marinaro
appointed to a serve a partial and full term
06/03/25 (28) 2028
Jorge Haro 06/03/25 (29) 2029
Guillermo Jenaro
appointed to a serve a partial 05/13/24 (25) 2029

Purpose, Role and Responsibilities of the BPAC

The purpose and responsibilities of the BPAC shall be to encourage recreational and commuter bicycling and walking in the City by promoting safe, convenient, well- designed facilities, and by evaluating local bicycle and pedestrian related projects.

It is intended that the BPAC shall be an advisory committee to the City Council.

All meetings shall be open to the public and notices and agendas shall be posted at City Hall. A majority of the members of the BPAC shall constitute a quorum for the transaction of business. The affirmative or negative vote of a majority of the entire membership shall be necessary for it to take action.

Proposed Fiscal Year 2025/2026
Board of Library Trustees Workplan

Background

On August 18, 2025, BOLT reviewed the upcoming FY2025/2026 workplan and proposes to work on the following list of items.

1. Collection Funding
a. Advocate to ensure future ongoing funding of the collection budget.

2. Alternative Funding
a. To reduce reliance on the City’s General Fund, explore additional alternative funding support for library services.

3. Communications Funding
a. Advocate for a dedicated communications staff person.

4. Policies
a. Review Library policies and provide advisory support for policy updates and revisions.
i. Upcoming policies for review: Policy for Posting and Distribution of Community Information; Policy Regarding Privacy and
Confidentiality; Use of Electronic Resources Policy; and Art Exhibits at the Santa Clara City Library Policy
b. Review revision of Collection Development Policy to meet requirements of AB1825 California Freedom to Read Act.
i. Update: BOLT has reviewed the Collection Development Policy (4/7/2025), which the California State Library confirmed was received and in compliance with AB1825 (4/21/2025)

5. Strategic Plan and Facilities Master Plan
a. Provide advisory and advocacy support for the completed Library Strategic Plan and Facilities Master Plan with Council and in the community.

6. Liaison Work
a. Engage with and strengthen a cooperative relationship with the Santa Clara City Library Foundation and Friends
i. Foundation and Friends Liaison – Vice-Chair Tryforos ii. Conduct a joint meeting with the Santa Clara City Library Foundation and Friends (SCCLFF) Board

1. Update: BOLT has appointed Vice-Chair Tryforos as liaison to the SCCLFF Board. A joint meeting was held on 6/2/2025 to share priorities and develop opportunities for
collaboration.
b. Engage as liaisons to develop cooperative relationships and advocacy with City Boards, Commissions and Taskforces
i. The following are a list of current liaisons

1. Parks and Recreation Commission – Trustee Ricossa

2. Santa Clara Station Area Taskforce – Chair Evans

3. Historical and Landmarks Commission – Vice-Chair Tryforos

4. Downtown Community Taskforce – Chair Evans

5. Youth Advisory Commission – Trustee Huynh
ii. The following have been identified as potential future liaison opportunities

1. Senior Advisory Commission – TBD

2. Bike and Pedestrian Advisory Committee – TBD

3. Cultural Commission – TBD
c. Conduct Library outreach with the community
d. Advocate for the support of Library budgets and services

7. Board Development
a. Explore strategic Board development opportunities, including informational reports and funded conferences and trainings (budget permitting) i. Update: BOLT has identified topics and scheduled a series of informational reports from staff
b. Become better educated on the role and context of public libraries in the United States
c. Become better informed on Library operations

Current Membership
Meetings are on the first Monday of every month except for January and July at 6:00 p.m. at the Central Library - Board Room
Name Appointed Terms
Ends
Jonathon Evans 05/24/21 (25) 2029
Debbie Tryforos 10/16/18 (22) 2026
Stephen Ricossa
appointed to a serve a partial and full term 06/21/16 (23) 2027 Daniel Huynh 05/13/24 (28) 2028
G. Salim Mohammed 05/13/24 (28) 2028

Purpose, Role and Duties of BOLT:

BOLT is an advisory body, meaning that its function is primarily to provide advice and recommendations to Library staff and the City Council regarding Library services.

Their primary role is to serve as advocates for the library system. Trustees represent the library system in interactions with the public, gathering community feedback and sharing information on Library operations and services. BOLT’s advocacy includes support of community surveys, strategic planning efforts, and policy updates. BOLT’s powers and duties as defined by Section 1013 of the City Charter are to:

(a) Make and enforce such by-laws, rules and regulations as it may deem necessary for the administration and protection of the City library.
(b) Approve or disapprove the appointment of a librarian who shall be the department head;
(c) Accept into the library fund and administer money, personal property or real estate donated to the City or otherwise acquired for library purposes subject to the approval of the City Council;
(d) Contract with school, county or other governmental agencies to render or receive library services or facilities, subject to the approval of the City Council.

Proposed Fiscal Year 2025/2026
Civil Service Commission Workplan

Background

On August 15, 2025, the Civil Service Commission reviewed the upcoming FY2025/2026 workplan and proposes to work on the following list of items.

1. Continue review of education requirements on classified class specifications:

As classifications are created or modified, Human Resources coordinates with the departments to review and update the minimum qualifications where applicable. Classified positions that have modified minimum qualifications are brought forward to the Civil Service Commission and Council for approval.

2. Explore ideas to streamline the recruitment process:

The Human Resources Department continuously evaluates ways to streamline the recruitment process within the confines of the Civil Service Rules.

3. Schedule mid-year check-in on these workplan items:

Provide the Commission with a status update in early 2026.

Current Membership
Meetings are on the second Tuesday of the month at 6:00 p.m. at City Hall Council Chambers
Name Appointed Terms
Ends
Franklin Felizardo
appointed to a serve a partial and full term 03/22/18 (18) 2026 Ron Billingsley 07/17/23 (27) 2027
Arti Purohit 07/17/23 (27) 2027
Samuel Pumarejo 05/13/24 (28) 2028
Wesley Dudzinski
appointed to a serve a partial and full term 07/17/23 (25) 2029

Purpose, Role and Duties of Civil Service Commission

The Civil Service Commission is charged with the duty of ensuring that qualified persons are appointed to the service of the city. The Commission approves items for the classified service including but not limited to the creation or modification of class specifications, extension or abolishment of eligible lists, and modifications to examination weighting plans. The Commission acts as Board of Review to hear petitions by civil service employees and applicants for civil service positions, and to grant or deny those petitions.

Proposed Fiscal Year 2025/2026
Cultural Commission Workplan

Background

At the April 7, 2025, regular meeting of the Cultural Commission, the Commission adopted work plan priorities and activities for FY 2025/26 related to the Commission’s goals.

1. Host and enhance multicultural events to encourage and acquaint Santa Clara residents with cultural diversity.
a. Plan and implement Summer Concerts in FY 2025/26 - Completed b. Plan and implement Street Dance: August 1, 2025 - Completed c. Plan and host Friday Night Live Events
d. Explore the feasibility of hosting a Group Wedding – on hold for 2025/26 e. Secure sponsors for Cultural Commission special events in FY 2025/26

2. Develop and encourage interactive art opportunities to provide temporary, performing, cultural, and public art in the city.
a. Advise and recommend public art to City Council for public benefit: In progress
b. Support Traffic Box Program: Submissions have been collected c. Host Indoor Sculpture Exhibition – FY 2026/27
d. Host Halloween Home & Holiday Home Decorating Contest and recognition:
i. 1 winner per Council District, 1 Group Entry Winner, 1 Best of the Best
e. Update and maintain City interactive web-based public art map

3. Raise the visibility of commemorative months.
a. Identify a space to curate and facilitate the celebration of Commemorative Months and determine which cultural holidays to celebrate and via what medium.

4. Enhance communication and media strategy to increase community awareness of the Cultural Commission
a. Present accomplishments to City Council annually
b. Develop, maintain, and grow partnerships and collaborations with external organizations

5. Prepare for Citywide Arts Master Plan Process
a. Develop public/private partnerships to invest and promote the Arts in Santa Clara
b. Develop, promote, and implement Citywide Arts Master Plan alongside the City Council
Current Membership
Meetings are held on the first Monday of the month at 7:00 p.m. at the Senior Center in room 205.

Name Appointed Term
Ends
Louis Samara
appointed to serve a partial and full term 01/24/17 (18) 2026 Debra von Huene
appointed to serve a partial term 03/28/17 (19) 2027 Abinas Roy
appointed to serve a partial term 05/14/24 (27) 2027 Candida A. Diaz
appointed to serve a partial and full term 11/21/17 (20) 2028 Kuku Das
appointed to serve a partial term 06/03/25 (28) 2028 Neetu Garg
appointed to serve a partial and full term 06/13/23 (25) 2029 Charles Pontious 06/03/25 (29) 2029

Purpose, Role and Duties of Cultural Commission:

The Cultural Commission shall consist of seven members, who shall not hold any paid office or employment in the City government and shall have the following powers, functions and duties:
a. Act in an advisory capacity to the City Council in all matters pertaining to cultural enrichment and beautification of the City, sister city relationships and international exchanges.
b. Encourage the beautification of the city and programs for the cultural enrichment of the city.
c. Foster cultural events, activities and displays that celebrate the City’s native and historic cultures and present diversity.
d. Assist in the planning and supervision of international exchange activities with our sister communities, sharing friendship, skills and concerns. e. Develop individual contacts designed to enhance international communication and understanding.
f. Encourage educational, cultural, sports, technical and governmental exchanges to help acquaint citizens of Santa Clara with cultural and political diversity abroad.
g. Perform other such duties and exercise such powers as the City Council may impose or require. (Ord. 1908 § 4, 7-16- 13).

The Commission continues to meet monthly and work towards completion of their goals and activities.

Proposed Fiscal Year 2025/2026
Historical and Landmarks Commission Workplan

Background

On March 6, 2025, the Historical and Landmarks Commission reviewed the upcoming FY2025/2026 workplan and proposes to work on the following list of items.

1. Historic Preservation Ordinance Update / Incorporate HRI Neighborhoods a. Action 1: Ordinance Updates
i. Propose updates to the ordinance to facilitate recognition of neighborhoods as historic zones, providing preservation and protection measures.
ii. Hold public input meetings.
iii. Timeline: 2025–2026
iv. Notes: Planning consultant needed for ordinance update (RFP required).
v. Budget: $50,000+
b. Action 2: Neighborhood Survey
i. Conduct a comprehensive survey of neighborhoods with historical significance not yet included in the HRI.
ii. Collaborate with community members and historians to identify key areas and structures.
iii. Timeline: 2025–2026
iv. Notes: Historic consultant needed for surveys and/or context statement (RFP required).
v. Budget: $50,000+

2. Grant Opportunities for Historical Preservation
a. Action 1: Identify local, state, and federal grants for historical preservation, and create a resource list for property owners. b. Action 2: Develop a streamlined process to help private owners of historical buildings apply for grants and incentives.
c. Action 3: Pursue large-scale grants for community-wide historical initiatives, including the Heritage Park project.

3. Education and Outreach
a. Action 1: Host walking tours, lectures, and workshops on the importance of preserving historical landmarks.
b. Action 2: Develop online content and social media campaigns highlighting the stories behind historic neighborhoods and landmarks. c. Action 3: Distribute educational materials to residents in HRI- designated areas about the importance of preserving their properties and the City’s Mills Act program.
d. Action 4: Partner with local schools and organizations to create educational programs about local history
e. Action 5: Streetlight Banner Project
i. Notes: The Commission intends to expand the program yearly and create a design submission process.

4. Establish a Heritage Park at Civic Center: Past to Present Silicon Valley a. Action 1: Research the opportunity to name a portion of Civic Center as Heritage Park that includes interactive exhibits, memorials, and green spaces.
b. Action 2: Engage with local historians, architects, and community leaders to ensure the park reflects the city’s historical and cultural heritage.
c. Action 3: Secure funding for the development of programs at the park through grants, donations, and public-private partnerships. d. Action 4: Launch a public campaign to raise awareness and gather community input for the park’s new function and programs.

5. Yearly Commission Tasks
a. Action 1: Attend relevant trainings throughout the year (CA Preservation Foundation yearly conference etc.)

Current Membership
Meetings are on the first Thursday of each month at 6:00 p.m.

Name Appointed Term
Ends
Michael Celso 08/21/18 (22) 2026
Ana Vargas-Smith 08/21/18 (22) 2026
Yvonne Inciarte 06/13/23 (27) 2027
Patricia Leung
Appointed to a serve a partial and full term 12/08/15 (19) 2027 Kathleen Romano
Appointed to a serve a partial and full term 08/26/19 (21) 2029 Ed Stocks
Appointed to a serve a partial and full term 10/05/21 (25) 2029 Kaushal Varshney 06/16/25 (29) 2029

Purpose, Role and Duties of Historical and Landmarks Commission:

Title 2 of the City of Santa Clara City Code includes the following section that outlines the formation of a Historical and Landmarks Commission and its role.

Chapter 2.120.100 Historical and Landmarks Commission

The Historical and Landmarks Commission shall consist of seven members, whose members shall not hold any paid office or employment in the City government, and shall have power and be required to do the following:

(a) Act in an advisory capacity to the City Council in all matters pertaining to historical landmarks, names and renaming of streets, museums and the establishment thereof in the City, and the marking and preservation of historical landmarks and places.

(b) Exercise such other functions as it may be required to perform by the City Council.

Proposed Fiscal Year 2025/2026
Parks & Recreation Commission Workplan

Background

At the April 14, 2025, Regular Meeting, the Parks & Recreation Commission adopted of the following Workplan Goals for FY 2025/26:

1. Review Park site and facility condition assessments and recommend priorities given existing and anticipated service levels and available resources.

2. Review and solicit community input on the existing City Park rehabilitation projects based on the current Capital Improvement Program (CIP) budget and schedule, as well as review residential developer proposed schematic designs for new neighborhood parks that serve new residential development.

3. Host and develop recommendations for the annual Santa Clara Art & Wine Festival 2025, participate in Citywide special events, and plan additional citywide special events.

4. Participate in the Parks & Recreation Master Plan process.

5. Consider the annual budget of the Parks & Recreation Department during the budget preparation process and make recommendations with respect thereto to the City Manager and City Council.

Current Membership – Parks & Recreation Commission
Meetings are held on the second Monday of the month at 7:00 p.m. in the Jennifer Sparacino Conference Room.

Name Appointed Term
Ends
Edward Souza 06/16/26 (29) 2029
Maureen Riley Chu 05/16/22 (26) 2026
Brittany Ricketts 05/16/22 (26) 2026
Eversley Forte 08/26/19 (23) 2027
Vikas Gupta 07/17/23 (27) 2027
Dana Caldwell
appointed to a serve a partial term 05/27/21 (24) 2028 Derek DeMarco 05/14/24 (28) 2028

Purpose, Role and Duties of Parks & Recreation Commission:

The City of Santa Clara charter includes the following sections that mandate the formation of a Parks & Recreation Commission and its role.

Sec. 1008 Parks & Recreation Commission.

There shall be a City Parks & Recreation Commission consisting of seven members to be appointed by the City Council from the qualified electors of the City, none of whom shall hold any paid office or employment in the City government.

Sec. 1009 Parks & Recreation Commission – Powers and duties (Mission).

The Parks & Recreation Commission shall have power and be required to:

(a) Act in advisory capacity to the City Council in all matters pertaining to parks, recreation, playgrounds, and entertainment;

(b) Consider the annual budget of the Parks & Recreation Department during the process of its preparation and make recommendations with respect thereto to the City Manager and the City Council; and

(c) Assist in the planning and supervision of a recreation program for the inhabitants of the City, promote and stimulate public interest therein and to that end, solicit to the fullest extent possible the cooperation of school authorities and other public and private agencies interested therein. (Amended by electors at an election held March 7, 2000, Charter Chapter 11 of the State Statutes of 2000).

Proposed Fiscal Year 2025/2026
Planning Commission Workplan

Background

On the Planning Commission reviewed the upcoming FY2025/2026 workplan and proposes to work on the following list of items.

1. Study Sessions (See Table below)

2. Land Use Priorities for Council Consideration (See table Below)

Current Membership
Meetings are on the 2nd Wednesday of the month at 6:00 PM at City Hall Council Chambers Name Appointed Term
Ends
Nancy Biagini
appointed to a serve a partial and full term 04/01/19 (22) 2026 Mario Bouza 08/16/22 (26) 2026
Yashraj Bhatnagar
appointed to a serve a partial term 05/27/21 (23) 2027
Priya Cherukuru 05/21/19 (23) 2027
Eric Crutchlow
appointed to a serve a partial and full term 06/13/23 (24) 2028 Lance Saleme
appointed to a serve a partial and full term 11/07/17 (20) 2028 Qian Huang
appointed to a serve a partial and full term 01/12/21 (21) 2029

Purpose, Role and Duties of Planning Commission:

Based on the Charter, the Planning Commission is a quasi-judicial body which acts in an advisory capacity to the City Council in all matters pertaining to the physical development of the City. The commission is comprised of seven commissioners appointed by the City Council.

As prescribed by Ordinance, after a public hearing, the Commission makes a recommendation to the City Council on:
 General Plan Amendments
 Zoning of Real Property
 Changes to the Zoning Code
 Land Subdivisions

And, after a public hearing, the Commission takes final action, except in the event of an appeal, for the granting of any:
 Conditional Use Permit
 Variances
 Appeals of Director’s Decision’s for Single-Family residential projects, Minor Modifications, and CEQA determinations.

Per the City Code, when making decisions, the Planning Commission must find that a project is:
 consistent with the General Plan
 any applicable Specific Plan
 the subject zone
 applicable provisions of the Zoning Code and the City Code  that the design, location, size, and operating characteristics of the proposed use are compatible with the allowed uses
 that the operation of the use at the location would not be detrimental to the harmonious and orderly growth of the City or constitute hazard to the public convenience, health, interest, safety, or general welfare
 that the site is physically suitable for the project/use in terms of design, location, operating characteristics, shape, size, topography, and the provision of public and emergency vehicle access and public services and utilities  that the site is served by highways and streets adequate in width and improvement to carry the type and quantity of traffic the proposed use would likely generate

To make informed decisions, the Commission seeks trainings on topics relevant to their decision making by attending conferences and procuring study sessions on relevant topics.

These items are reflected in their workplan. In addition, during the course of its work, the Planning Commission has also identified a list of land use priorities for City Council to consider during its priority setting process, which is also reflected in the workplan.

1. Study Sessions
Topic Timeline Notes Budget
Yearly Housing
Legislation Enacted by
the State Legislature
January 15,
2025
Presented by
Assistant CAO No Cost
City Council Study
Session - State of Santa
Clara Real Estate &
Development Market
February 13,
2025
Presented by the
Urban Land Institute
(ULI)
No Cost
Mobile Food Vendor
Ordinance April 16, 2025 Presented by staff No Cost
CEQA May 21, 2025 Presented by David J.

Powers & Associates No cost
Data Centers May 20, 2025 Joint Study Session w/
City Council No Cost
Due Process
Requirements
(e.g. how to respond to
reporters)
September 2025 Assistant CAO No Cost
Infrastructure Planning to
Support Future Growth
VTA Transit Planning
Code Enforcement:

Rights & Obligations
(enforcement of COA’s)
Capital Improvement
Program (CIP) Budget
Environmental
Determinations and
General Plan Conformity
Findings

2. Land Use Priorities for Council Consideration
Topic Timeline Notes
Data Center Development
Standards and Location
Requirements

Entertainment District
Supportive Housing
Solutions – Tiny Homes;
Moveable Homes

Sustainability
Vacant & Blighted Building
Ordinance
Skilled Labor Policy
Citizen Commission
Overseeing SVP

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1068 Agenda Date: 11/4/2025

REPORT TO COUNCIL

SUBJECT
Action to Waive Second Reading and Adopt Ordinance No. 2080 Amending Chapter 8.60 (“Unmanned Aircraft System”) of Title 8 (“Health and Safety”) of the Code of the City of Santa Clara, California.

BACKGROUND
At the October 21, 2025, Council meeting, proposed Ordinance No. 2080 was passed for the purpose of publication. Pursuant to City Charter Sections 808 and 812, a summary of proposed Ordinance No. 2080 was published in the Santa Clara Weekly on October 29, 2025, and copies were posted in three public places.

DISCUSSION
The proposed ordinance amends Chapter 8.60 of the Santa Clara City Code to update the City’s local regulation of unmanned aircraft systems, commonly referred to as “drones.” The original ordinance, enacted in 2015, included a one-half mile flight restriction around certain events within the City and imposed drone design limitations. Since 2015, the Federal Aviation Administration (FAA) has issued updated guidance relating to the scope of federal regulation and federal preemption of municipal ordinances. Furthermore, drone technology has advanced such that commercially available drones have increased battery life allowing flight over longer distances and more advanced camera capability.

In order to address changes to the regulatory needs and advances in technology, the updates to the ordinance include the following: new defined terms; increase of the “launch and land” prohibited radius around Major Events from one-half mile to one mile or two miles, depending on the event location; prohibition of “launch and land” from public parks; prohibition of flight over schools and critical infrastructure; and, all prohibitions are subject to permitted exemption at the discretion of the Chief of Police or designee.

Updating the City Code addresses advancements in drone technology, enhances clarity, and aligns with FAA regulations to avoid preemption, ensuring local regulations remain effective and enforceable.

City of Santa Clara Printed on 10/31/2025Page 1 of 2
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25-1068 Agenda Date: 11/4/2025

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There are no additional costs to the City beyond administrative staff time and related expenses, which are already included in the current budget.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
A summary of proposed Ordinance No. 2080 was published in the Santa Clara Weekly on October 29, 2025 and copies were posted in three public places and made available for public inspection at the City Clerk’s Office.

Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Waive Second Reading and Adopt Ordinance No. 2080 Amending Chapter 8.60 (“Unmanned Aircraft System”) of Title 8 (“Health and Safety”) of the Code of the City of Santa Clara, California.

Reviewed by: Cory Morgan, Chief of Police
Approved by: Jovan Grogan, City Manager.

ATTACHMENTS

1. Ordinance No. 2080 (Intro)
City of Santa Clara Printed on 10/31/2025Page 2 of 2
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Ordinance/ Unmanned Aircraft Systems Page 1 of 5

ORDINANCE NO. 2080

AN ORDINANCE OF THE CITY OF SANTA CLARA,
CALIFORNIA, AMENDING CHAPTER 8.60 (“UNMANNED
AIRCRAFT SYSTEMS ”) OF TITLE 8 (“HEALTH AND
SAFETY”) OF “THE CODE OF THE CITY OF SANTA
CLARA, CALIFORNIA”

BE IT ORDAINED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, In August 2015, the City Council approved Ordinance No. 1942 creating Chapter 8.60 (“Unmanned Aircraft Systems”) of Title 8 (“Health and Safety”) of the Santa Clara City Code, to promote public safety particularly for attendees at large venue public events by regulating the operation of unmanned aircraft systems (UAS) commonly referred to as “drones”;
WHEREAS, The F ederal Aviation Administration (FAA) has since issued updated guidance, as set forth in the 2023 Fact Sheet on “State and Local Regulation of Unmanned Aircraft Systems,” reaffirming the FAA’s exclusive authority over airspace and air safety regulation and limiting what cities can lawfully restrict; WHEREAS, Since 2015, the technology of UAS has advanced significantly allowing for increases in distances travelled, camera technology, and battery life; WHEREAS, FAA restrictions include flight restrictions over sensitive areas such as stadiums and critical infrastructure, but these restrictions cannot be enforced by the Santa Clara Police Department due to jurisdictional rules;
WHEREAS, safety and privacy concerns surrounding the use of UAS extend to major events occurring City -wide in addition to the Stadium events , to use in City parks, over schools and critical infrastructure, and over private property; and //
Ordinance/ Unmanned Aircraft Systems Page 2 of 5

WHEREAS, in the interests of promoting public safety and protecting privacy rights , the City Council now desires to amend the existing drone ordinance as set forth below.

NOW THEREFORE, BE IT FURTHER ORDAINED BY THE CITY OF SANTA CLARA, AS FOLLOWS:

SECTION 1: That Chapter 8.60 (entitled “Unmanned Aircraft Systems”) of Title 8 (entitled “Health and Safety ”) of “The Code of the City of Santa Clara, California,” (“SCCC”) is repealed in its entirety and replaced with the following:
“Chapter 8.60

UNMANNED AIRCRAFT SYSTEMS

Sections:

8.60.010 Purpose and intent.

8.60.020 Definitions.

8.60.030 Prohibitions.

8.60.040 Exemptions.

8.60.050 Enforcement.

8.60.010 Purpose and intent.

This chapter is intended to promote public safety City-wide and to specifically address the safety of people attending Major Events, as defined. To promote public safety, the City is implementing takeoff and landing restrictions by Unmanned Aircraft Systems as well as flight restrictions over specific areas. This ordinance is intended to operate in conjunction with any applicable existing laws and regulations, including those of the Federal Aviation Administration.

8.60.020 Definitions.
(a) “Levi’s® Stadium” shall mean the multipurpose stadium located on 4900 Marie P.

DeBartolo Way, all lots located in the vicinity of such multipurpose stadium that permit patrons of licensed events to park motor vehicles, and all land and improvements thereon located within the immediate vicinity of such multipurpose stadium that are owned and/or operated by the owner of such multipurpose stadium.

(b) “Major event” shall mean any sporting event, concert or other form of entertainment occurring at Levi’s® Stadium; any sporting event, concert or other form of entertainment occurring at Santa Clara University facilities; or any event held in a public park, public streets, or open-air facility that is open to the public, and intended to attract people, with a capacity of more than 1,000 people.

Ordinance/ Unmanned Aircraft Systems Page 3 of 5

(c) “Unmanned Aircraft” shall mean any device that is intended to navigate in the air without an onboard pilot and any aircraft that is operated without the possibility of human intervention from within or onboard the aircraft. The term "unmanned aircraft" includes any homemade or commercially available device also known as a "drone."

(d) “Unmanned Aircraft System” shall mean any unmanned aircraft and associated elements, including communication links and any components that control the unmanned aircraft or that are required for the pilot in command to operate safely and efficiently in the national airspace system.

8.60.030 Prohibitions.
(a) Takeoffs and landings. Except as set forth in section 8.60.040 below, it shall be unlawful for any person to initiate the takeoff or landing of an Unmanned Aircraft or Unmanned Aircraft System:

(1) Within a one-mile radius of, and within two hours before or after, a Major Event occurring within the City of Santa Clara, including, but not limited to, parades, outdoor concerts, street dances, festivals, art shows, sporting and recreational events, or large-scale community gatherings; and

(2) Within a two-mile radius, and within three hours before or after, any Major Event held at Levi’s® Stadium; and

(3) In any City of Santa Clara public park.

(b) Flight and privacy restrictions. Except as set forth in section 8.60.040 below, it shall be unlawful for any person to operate an Unmanned Aircraft or Unmanned Aircraft System below 200 feet above ground level (AGL):

(1) Over any public or private school facilities during school hours;

(2) Over certain types of critical infrastructure including:

i. Emergency services facilities;

ii. Energy sector facilities that include electricity, oil, and/or natural gas resources.

(3) Over private property in a manner that harasses or violates the privacy rights of individuals present on the private property.

8.60.040 Exemptions.
(a) This chapter shall not prohibit the use of Unmanned Aircraft Systems by any public safety agency or department for lawful purposes and in a lawful manner.

//
Ordinance/ Unmanned Aircraft Systems Page 4 of 5

(b) The takeoff and landing of an Unmanned Aircraft or Unmanned Aircraft System as proscribed herein may be permitted by the Chief of Police, or designee. The grant of such a permit shall not excuse the permittee from compliance with all applicable laws and regulations in the operation of their Unmanned Aircraft or Unmanned Aircraft System.

8.60.050 Enforcement.

Pursuant to SCCC 1.05.070 and Chapter 8.45 SCCC, the City, in its prosecutorial discretion, may enforce violation(s) of the provisions of this chapter as a criminal, civil, and/or administrative action. Violators may be guilty of a misdemeanor. Equipment flown in violation of this chapter may be confiscated.”

SECTION 2: Ordinances Repealed. Excepting the provisions protected by the savings clause, all ordinances (or parts of ordinances) in conflict with or inconsistent with this ordinance are hereby repealed.

SECTION 3: Savings clause. The changes provided for in this ordinance shall not affect any offense or act committed or done or any penalty or forfeiture incurred or any right established or accruing before the effective date of this ordinance; nor shall it affect any prosecution, suit or proceeding pending or any judgment rendered prior to the effective date of this ordinance. All fee schedules shall remain in force until superseded by the fee schedules adopted by the City Council.
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SECTION 4: Effective date. This ordinance shall take effect thirty (30) days after its final adoption; however, prior to its final adoption it shall be published in accordance with the requirements of Section 808 and 812 of "The Charter of the City of Santa Clara, California." PASSED FOR THE PURPOSE OF PUBLICATION this 21 ST day of October, 2025, by the following vote:

AYES: COUNCILORS:

NOES: COUNCILORS :

ABSENT : COUNCILORS:

ABSTAINED: COUNCILORS:

Chahal, Cox, Gonzalez, Hardy, Jain, and
Park, and Mayor Gillmor
None
None
None
ATTEST: <a:v

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA
Attachments incorporated by reference: None
Ordinance/ Unmanned Aircraft Systems Page 5 of 5
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1577 Agenda Date: 11/4/2025

REPORT TO COUNCIL

SUBJECT
Action on a Resolution Approving the Charter Review Committee Calendar of Regular Meetings for 2025 and 2026

BACKGROUND
On September 16, 2025 the City Council formally established this latest iteration of the Charter Review Committee (CRC) and appointed its members. Per the adopted Bylaws, the purpose of the CRC is to facilitate implementation of the comprehensive review of the City Charter to identify provision in the Charter that should be corrected, clarified or modified for the Charter to be fully consistent with applicable law, aligned with current best practices for City operations and, in general, easier to understand and apply. At the end of the process, the objective of the Charter Project is to produce a draft Charter Amendment for presentation to the City Council and, if the City Council so directs, possibly to the voters at the November 2026 election.

The City Charter (Article X, Section 1003) and City Code Section 2.120.020(d) state that each board or commission shall hold regular meetings at the times and on the days indicated by resolution of the City Council. It is not clear if these provisions apply to the Charter Review Committee (CRC), but until such provision is clarified (maybe through a Charter amendment proposal from the Charter Review Committee itself), staff is presenting the CRC regular meeting calendar approved by the CRC at their October 22nd meeting for City Council approval.

DISCUSSION
At the October 22, 2025 CRC meeting the CRC Board considered and approved a schedule of regular meetings to commence on November 19, 2025. The meetings (8 in all) are scheduled to occur on the third Wednesday of every month through June of 2026. The meetings are scheduled to start at 6 p.m. and, unless there is a conflict, will normally be held in City Council Chambers. The Central Library is currently proposed as the alternative meeting location. Special meetings of the CRC may also be held as needed in order to complete the Charter Project in a timely manner.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a government organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There is no fiscal impact other than administrative time and expense to set the meetings.

COORDINATION
City of Santa Clara Printed on 10/31/2025Page 1 of 2
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25-1577 Agenda Date: 11/4/2025
This report was coordinated with the City Manager’s Office

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected].

RECOMMENDATION
Adopt a Resolution approving the Charter Review Committee 2025/2026 Calendar of Meetings for the third Wednesday of each month, commencing November 19, 2025 and continuing through June 17 of 2026, each meeting commencing at 6:00 p.m. in City Council Chambers unless otherwise indicated.

Reviewed and Approved by: Glen Googins, City Attorney

ATTACHMENTS

1. Resolution Approving 2026 Charter Review Committee Calendar City of Santa Clara Printed on 10/31/2025Page 2 of 2
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Resolution/PC Calendar of Meetings 2026 Page 1 of 1
Rev: 11/22/17

RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA

APPROVING THE CHARTER REVIEW COMMITTEE
CALENDAR OF MEETINGS FOR 2025 AND 2026

WHEREAS, Section 2.120.030 of the Santa Clara City Code (“SCCC”) requires City boards and commissions to hold regular meetings at the times and on the days indicated by resolution of the Council;
WHEREAS, on October 22, 2025, the Charter Review Committee approved a regular meeting calendar for their 2025/2026 tenure, providing for regular meetings on the third Wednesday of each month starting on November 19, 2025 and ending on June 17, 2026, to be held at 6:00 p.m. in City Council Chambers unless otherwise directed and noticed.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. The City Council hereby finds that the above Recitals are true and correct and by this reference makes them a part hereof.

2. The City Council hereby approves the following Schedule of Regular Meetings for the Charter Review Committee: November 19, 2025; December 17, 2025; January 14, 2026; February 18, 2026; March 18, 2026; April 15, 2026; May 20, 2026; and June 17, 2026. All meetings shall be held at 6:00 p.m. in City Council Chambers unless otherwise directed and noticed.

3. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ___ DAY OF _________, 2025, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

Resolution/PC Calendar of Meetings 2026 Page 2 of 1
Rev: 11/22/17

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1039 Agenda Date: 11/4/2025

REPORT TO STADIUM AUTHORITY BOARD

SUBJECT
Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending June 30, 2025

BACKGROUND
In Fiscal Year 2014/15 the Stadium Authority Board (Board) requested that staff prepare quarterly Santa Clara Stadium Authority (Stadium Authority) Financial Status Reports. These reports provide an update on the events held at Levi’s® Stadium, Stadium Authority finances, and the impact of Stadium Authority activity on the City of Santa Clara (City).

This report provides information covering the Stadium Authority’s first quarter of the 2025/26 fiscal year (FY), which runs from April 1, 2025 to June 30, 2025.

The Adopted Stadium Authority Budget incorporates the estimated revenues and expenses for all Stadium Authority funds. As a part of the Stadium Authority policy to ensure adherence to the budget, a budget/encumbrance control system is used to ensure proper budgetary control. Budgetary appropriation control for expenditures is maintained at the fund level. The attached Financial Status Report provides the budget to actual revenue and expense summaries for the operating, debt service, and capital funds. Analysis of the financial activity through the fiscal year measures the adherence to the budget and allows the Stadium Authority to monitor and project revenues and expenses. Any significant variances are explained in the report.

DISCUSSION
The attached financial status report provides information covering the Stadium Authority’s first quarter (April 1, 2025 - June 30, 2025) of FY 2025/26. The report summarizes National Football League (NFL) and Non-NFL event activity at Levi’s® Stadium and describes the financial impact of these events on the Stadium Authority and City since FY 2014/15. The report also provides the budget to actual revenue and expense summaries for the operating, debt service, and capital funds. Analysis of the financial activity through the fiscal year measures the adherence to the budget and allows the Stadium Authority to monitor and project revenues and expenses. Any significant variances are explained in the report.

NFL Event Revenue and Expenses
There were no NFL games held in the first quarter of the FY 2025/26. Levi’s® Stadium hosted the first 49ers pre-season game of the 2025 season on August 9, 2025, which will be included in the report for the second quarter.

Non-NFL Event Revenue and Expenses
There were two large-scale ticketed Non-NFL events and 16 special events which are detailed in the City of Santa Clara Printed on 10/31/2025Page 1 of 4
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25-1039 Agenda Date: 11/4/2025
report. The two ticketed Non-NFL events generated an average net profit of $701,000 per event.

Table 1 below summarizes revenues and expenditures for the two ticketed events.

Table 1
Levi’s Stadium
Ticketed Non-NFL Events Revenue and Expenditure Summary As of June 30, 2025
$ In Millions
Ticketed Event Revenue Expense Net
Concert 1 2.1$ 1.4$ 0.7$
Concert 2 2.0 1.3 0.7
Total Ticketed Non-NFL Net Revenue to Date 4.1$ 2.7$ 1.4$ The Non-NFL event ticket sales generated $453,000 in base ticket surcharge revenue from the $4 per ticket base surcharge for this period. One half of the base Non-NFL ticket surcharge will be deposited into the discretionary fund in accordance with Section 12.1 of the Stadium Lease, with the remaining half being accounted for as general Stadium revenues. As part of the Buffet and Public Safety Cost Settlement Agreement, the Non-NFL Ticket Surcharge was increased to a minimum of $8 per ticket. Proceeds collected in excess of the $4 base Non-NFL ticket surcharge generated $567,000 in additional Non-NFL ticket surcharge and will be deposited in the public safety cost reserve. Public safety costs for these events totaled an estimated $1.2 million. The City will be fully reimbursed by a combination of payments from ManCo on behalf of the Stadium Authority and offsite parking fees that were collected.

When combining ticketed and non-ticketed Non-NFL revenues to date, Table 2 below shows approximately $2.2 million in net revenue (excluding surcharge revenue) through the end of the first quarter. This is a decrease of $1.3 million from the prior year’s Non-NFL event net revenue of $3.5 million for the quarter. It should be noted the financial information provided are preliminary numbers and subject to change as additional revenues and/or expenditures are recorded.

Table 2
Levi’s Stadium
Net Revenue for Non-NFL Events
by Event Type
Historical Year-to-Date Through June 30, 2025

EVENT TYPE
No. of
Events
Net
Revenue
No. of
Events
Net
Revenue
No. of
Events
Net
Revenue
Ticketed Events
Concerts 0 $ - 2 $ 2,207,319 2 $ 1,401,550 Sporting events:

Football (non-NFL) 0 - 0 - 0 - Soccer 1 177,806 2 447,531 0 -
Miscellaneous events 0 - 0 - 0 - Net Revenue from Ticketed Events 1 177,806$ 4 2,654,850$ 2 1,401,550$ Subtotal Ticketed Events - Other Expenses (3) -$ -$ -$ 22 772,876$ 20 643,421$ 16 327,962$
Other Operating Income (1) 726,948$ 618,326$ 655,876$ Other Operating Expenses (2) (291,190)$ (407,007)$ (153,757)$ Total Non-NFL Net Revenue (3)
23 1,386,440$ 24 3,509,590$ 18 2,231,631$
Net Revenue from Special Events (weddings,
corporate events, etc.)
2023/24 2025/262024/25
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EVENT TYPE
No. of
Events
Net
Revenue
No. of
Events
Net
Revenue
No. of
Events
Net
Revenue
Ticketed Events
Concerts 0 $ - 2 $ 2,207,319 2 $ 1,401,550 Sporting events:

Football (non-NFL) 0 - 0 - 0 - Soccer 1 177,806 2 447,531 0 -
Miscellaneous events 0 - 0 - 0 - Net Revenue from Ticketed Events 1 177,806$ 4 2,654,850$ 2 1,401,550$ Subtotal Ticketed Events - Other Expenses (3) -$ -$ -$ 22 772,876$ 20 643,421$ 16 327,962$
Other Operating Income (1) 726,948$ 618,326$ 655,876$ Other Operating Expenses (2) (291,190)$ (407,007)$ (153,757)$ Total Non-NFL Net Revenue (3)
23 1,386,440$ 24 3,509,590$ 18 2,231,631$
Net Revenue from Special Events (weddings,
corporate events, etc.)
2023/24 2025/262024/25
(1) Other Operating Income are income not attributable to a specific event. Examples are interest income and reimbursements unrelated to a specific event.
(2) Other Operating Expenses are expenses not attributable to a specific event. Examples are event selling expenses, administrative expenses and miscellaneous costs.
(3) Net Revenue from Non-NFL Events does not include Non-NFL Event Ticket Surcharge.

Stadium Builder Licenses (SBLs)
SBLs account for 8% of the Stadium Authority’s annual budgeted revenue in FY 2025/26. There is a total of 67,177 currently active SBLs. Through the first quarter, since inception, the value of the active SBLs amount to $559.3 million of which $535.9 million has already been collected.

Stadium Authority Budgets
The detailed analysis of Stadium Authority budget to actual financials is provided in the attached Financial Status Reports. In summary, total operating revenues were $8.5 million representing 13% of the overall budget for revenues and total operating expenses were $6.6 million or 17% of the budget. The debt service fund was able to pay down $8.4 million in debt, bringing total Stadium Authority debt down to $211.2 million. Capital expenses were $5.3 million representing 24% of the overall Capital Expense (CapEx) budget.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT
There is no fiscal impact to this report.

COORDINATION
This report was coordinated with the ManCo per section 4.6 of the Management Agreement as well as the Stadium Authority Counsel’s Offices.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board City of Santa Clara Printed on 10/31/2025Page 3 of 4
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25-1039 Agenda Date: 11/4/2025
outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending June 30, 2025.

Reviewed by: Kenn Lee, Treasurer
Approved by: Jovan D. Grogan, Executive Director

ATTACHMENTS

1. SCSA Financial Status Report for the Quarter Ending June 30, 2025 City of Santa Clara Printed on 10/31/2025Page 4 of 4
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SCSA

Santa Clara Stadium Authority

SANTA CLARA

STADIUM AUTHORITY

FINANCIAL STATUS REPORT

Quarter Ending June 30, 2025

November 4, 2025
'==: WELCOME TO ==a
LEVI ' S® STADIUM
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1 Table of Contents
Introduction ................................................................................................................................. 2 NFL Events ................................................................................................................................. 3 Non-NFL Events ......................................................................................................................... 3 Discretionary Fund ...................................................................................................................... 8 Stadium Builder Licenses ............................................................................................................ 8 Santa Clara Stadium Authority Budget Status Reports .............................................................. 11 Operating Budget .................................................................................................................. 11 Debt Service Budget .............................................................................................................. 13 Capital Expense (CapEx) Plan Budget .................................................................................. 16 City of Santa Clara Net General Fund Impact ........................................................................... 18 Public Safety and Administrative Cost Reimbursement ......................................................... 18 Senior and Youth Fee ............................................................................................................ 19 Other Revenue Impacts ......................................................................................................... 19 Glossary.................................................................................................................................... 20 Appendix ................................................................................................................................... 25 2 Introduction
This Santa Clara Stadium Authority (Stadium Authority) Financial Status Report provides information covering the first quarter of the Stadium Authority’s 2025/26 fiscal year (FY) which ended on June 30, 2025. Comparative data from prior fiscal years is also included.

In addition to these quarterly reports, the Stadium Authority produces annual financial statements. The FY 2024/25 financial statements were audited by an external audit firm and presented to the Stadium Authority’s Audit Committee (Audit Committee) on September 22, 2025 and submitted to the Stadium Authority Board (Board) to note and file the financial statements on October 21, 2025. The financial statements are published on the Stadium Authority’s website.

The Stadium Authority also prepares a detailed budget prior to the beginning of each fiscal year. The FY 2025/26 budget was adopted by the Board on March 11, 2025.

Stadium Authority finances are structured so that the City of Santa Clara (City) is not liable for the debts or obligations of the Stadium Authority. All services provided by the City, including administrative and public safety, to the Forty Niners Stadium Management Company, LLC (“Stadium Manager”) or the Stadium Authority are fully reimbursed.

Methodology
Information provided in this report was based in part on documentation submitted by the Stadium Manager. Specifically, National Football League (NFL) and Non-NFL event statistics and financial information relating to the Stadium Manager expenses are provided by the Stadium Manager. Stadium Authority staff has access to select financial information submitted by the Stadium Manager provided through the Financial Management System and event reports received for Non-NFL events. These reports are received 45 days after each event for events with attendance greater than 25,000. More detailed documents are received within 90 days after the close of the quarter. For all other financial information, a full detailed review and/or audit of source documentation has not been completed by the Stadium Authority for this report.

The information provided reflects the best known and available at the time of the writing of this report and is subject to further revision and review. Revisions may occur based on the timing of revenue and expenditure activity for events in this quarter that continue beyond the timing of this report. Consequently, the Board’s notation and filing of this report should not be considered an approval of the accuracy of the information in the report. 3 NFL Events
This section provides fiscal year to date and comparative data for NFL games categorized as pre-season and regular season games. There were no NFL games held during the first quarter of FY 2025/26. Levi’s® Stadium hosted the first 49ers pre-season game of the 2025 season on August 9, 2025, which will be included in the report for the second quarter.

Non-NFL Events
This section provides year to date and comparative data for Non-NFL events categorized as events ranging from high school and college football games, international soccer matches, concerts, wedding fairs, and special events. During the current reporting period, there were a total of 113,163 tickets sold for the two ticketed Non-NFL events that were held, resulting in $453,000 Non-NFL event base ticket surcharge revenue (from the $4 per ticket base surcharge for Non-NFL events) and $567,000 in additional ticket surcharge revenue, derived from the additional proceeds exceeding the $4 per ticket base surcharge. This is a decrease in base ticket surcharge revenue of $190,000 or 29.5% over the same period in the prior year due to fewer Non-NFL events in the current period.

It is also the first year that additional surcharge revenue has been collected.

The Stadium Manager reports that there were also 16 smaller special events held at Levi’s® Stadium which is four events less than in the same period in the prior fiscal year.

The attendance at these events also decreased from 12,341 in the prior period to 4,778 in the current year, a 61% decrease. Examples of these special events include corporate events of various sizes, weddings, holiday parties, high school dances, etc.

In correlation with the Non-NFL events held during the current reporting period, there were 10,129 cars parked at offsite lots and the City earned a total of $68,000 in related offsite parking fees, which is derived from the $6.71 per parking space fee that supports public safety costs associated with the permitted offsite parking lots. The offsite parking fee invoices can take up to a few months to be fully paid. The City has received $7,000 of the offsite parking fees as of the date of this report.

Total Non-NFL event public safety costs were $1.2 million, a decrease of $246,000 from the prior year. The decrease in cost is due to fewer events being held in the current year when compared to the prior year. Of these costs, $68,000 was covered by the offsite parking fee. The remaining $1.2 million was invoiced to the Stadium Manager.

Reimbursements usually take between 3 to 6 months from the event date due to the timing of third-party invoices and payment from the Stadium Manager.

Statistics for FY 2025/26 events are shown in Table 1 and comparative data from the last five years of operations are shown in Table 2. Additional historical data can be found in the Appendix.
4 Table 1

Table 2

2021/22 Q12022/23 Q12023/24 Q12024/25 Q12025/26 Q1Total Total Total Total TotalNo. of Non-NFL Ticketed Events - 1 1 4 2 No. of Tickets Sold - 50,478 41,000 160,558 113,163 Non-NFL Base Ticket Surcharge -$ 201,912$ 164,000$ 642,232$ 452,652$ Non-NFL Additonal Ticket Surcharge (1)-$ -$ -$ -$ 567,024$ Total Ticket Surcharge -$ 201,912$ 164,000$ 642,232$ 1,019,676$ No. of Non-NFL Special Events - 19 22 20 16 Non-NFL Special Event Attendees - 9,996 12,632 12,341 4,778 Cars Parked at Offsite Lots - 5,666 4,497 15,048 10,129 City Offsite Parking Fee -$ 33,486$ 27,567$ 96,909$ 67,966$ Stadium Public Safety Costs -$ $423,650 377,075$ 1,487,885$ 1,241,705$ Less: Offsite Parking Fee Credit -$ (33,486)$ (27,567)$ (96,909)$ (67,966)$ Reimbursable Public Safety Costs -$ 390,164$ 349,508$ 1,390,976$ 1,173,739$ (1) The First Amendment to Amended and Restated Lease Agreement increased the ticket surcharge to a minimum of $8 per ticket starting in FY 2025/26. The surcharge exceeding the $4 per ticket base is shown in the table as additional ticket surcharge.Levi's® StadiumHistorical Non-NFL Event Statistics Concert Day 1 Concert Day 22025/26 YTD 06/20/2506/22/25TotalNo. of Scanned Attendees 55,157 55,828 110,985 No. of Tickets Sold 56,460 56,703 113,163 Non-NFL Base Ticket Surcharge 225,840$ 226,812$ -$ 452,652$ Non-NFL Additonal Ticket Surcharge 282,966$ 284,058$ -$ 567,024$ Total Ticket Surcharge 508,806$ 510,870$ -$ 1,019,676$ No. of Non-NFL Special Events 16 16 Non-NFL Special Event Attendees 4,778 4,778 Cars Parked at Offsite Lots 4,628 5,501 - 10,129 City Offsite Parking Fee 31,054$ 36,912$ -$ 67,966$ Stadium Public Safety Costs 635,256$ 606,449$ -$ 1,241,705$ Less: Offsite Parking Fee Credit (31,054)$ (36,912)$ -$ (67,966)$ Reimbursable Public Safety Costs 604,202$ 569,537$ -$ 1,173,739$ Amount Reimbursed -$ -$ -$ -$ 2025/26 YTD Special EventsLevi's® StadiumFY 2024/25 Non-NFL Event StatisticsAs of June 30, 2025 5 Table 3 summarizes ticketed Non-NFL revenues and expenditures by event reported by the Stadium Manager as of the report date. There were two ticketed Non-NFL events held in the first quarter of FY 2025/26 which generated an average net revenue of $701,000 per event.

Table 3

$ In MillionsTicketed EventRevenueExpenseNetConcert 1 2.1$ 1.4$ 0.7$ Concert 2 2.0 1.3 0.7 Total Ticketed Non-NFL Net Revenue to Date4.1$ 2.7$ 1.4$ Levi's® StadiumTicketed Non-NFL Events Revenue and Expenditure SummaryAs of June 30, 2025 6 Tables 4 and 5 show Non-NFL net revenue by event type and event revenue and expenses by category. For FY 2025/26, the Stadium Manager anticipates Non-NFL events to result in estimated net revenue of $5.3 million, as cited in the FY 2025/26 Adopted Stadium Authority Budget. In the first quarter of FY 2025/26, ticketed events and non-ticketed special events contributed $1.4 million and $328,000 in net revenue, respectively. There was also non-event specific income of $656,000 earned on Non-NFL events cash reserves offset by $154,000 of non-event specific other expenses. Stadium Manager reported a net revenue of $2.2 million for the current reporting period.

Overall, the first quarter of FY 2025/26 Non-NFL event net revenue decreased by $1.3 million when compared to the same period in the prior year. This decrease was made up of ticketed Non-NFL net revenue decreasing by $1.2 million due to less profitable concerts and no soccer matches being held during the current reporting period. Special event net revenue also decreased by $315,000 due to fewer events and overall, less profitable events held during the current reporting period. These decreases in net revenue were offset by an increase to other operating income of $38,000 and a decrease of other operating expenses of $253,000 when compared to the prior year.

Table 4

EVENT TYPENo. of EventsNet RevenueNo. of Events Net RevenueNo. of Events Net RevenueNo. of Events Net RevenueNo. of Events Net RevenueTicketed EventsConcerts 0 -$ 1 $ 320,231 0 $ - 2 $ 2,207,319 2 $ 1,401,550 Sporting events:Football (non-NFL) 0 - 0 - 0 - 0 - 0 - Soccer 0 - 0 - 1 177,806 2 447,531 0 - Miscellaneous events 0 - 0 - 0 - 0 - 0 - Net Revenue from Ticketed Events0-$ 1320,231$ 1177,806$ 42,654,850$ 21,401,550$ Subtotal Ticketed Events - Other Expenses (3)-$ -$ -$ -$ -$ 0 -$ 19 557,805$ 22 772,876$ 20 643,421$ 16 327,962$ Other Operating Income(1)-$ 12,182$ 726,948$ 618,326$ 655,876$ Other Operating Expenses(2)-$ (246,496)$ (291,190)$ (407,007)$ (153,757)$ Total Non-NFL Net Revenue (3)0 -$ 20 643,722$ 23 1,386,440$ 24 3,509,590$ 18 2,231,631$ (1) Other Operating Income are income not attributable to a specific event. Examples are interest income and reimbursements unrelated to a specific event.(2) Other Operating Expenses are expenses not attributable to a specific event. Examples are event selling expenses, administrative expenses and miscellaneous costs.(3) Net Revenue from Non-NFL Events does not include Non-NFL Event Ticket Surcharge.Net Revenue from Special Events (weddings, corporate events, etc.)Net Revenue for Non-NFL Eventsby Event TypeHistorical Year-to-Date through June 30, 2025Levi's Stadium2023/24 2025/262021/22 2022/23 2024/25 7 Table 5

2025/26YTD TotalREVENUE:Special Event Revenue 955,382$ Ticket Platform Fees 1,483,519 Suite Ticket Revenue 119,284 Parking 701,600 Food & Beverage - Ticketed Events 1,681,202 Food & Beverage - Special Events 92,940 Miscellaneous(1)767,829 Total Revenue5,801,756$ EXPENSE:Public Safety/Security 1,786,960$ Event Staff 1,343,465 Parking 590,848 Catering - Special Events 523,688 General Event Related Expenses 1,199,374 Expense Reimbursement from Event Licensee(2)153,757 Miscellaneous(3)(2,027,967) Total Expense 3,570,125$ Total Non-NFL Net Revenue 2,231,631$ (3) Includes catered events department staff costs, non-event specific staff costs, and other expenses.

Levi's® StadiumNon-NFL Event Results by CategoryAs of June 30, 2025 (2) Expenses incurred for Non-NFL events can either be the responsibility of the SCSA or the Event Licensee depending on the nature of the expense. This figure represents the total expenses incurred by the SCSA that were the responsibilty of the Event Licensee for which the SCSA has been reimbursed, net of the Event Licensee's share of ancillary revenues.(1) Includes venue rental fees, net merchandise sales, interest income, and other revenues. 8 Discretionary Fund
The Discretionary Fund is funded by revenue equal to $2 of the base Non-NFL event ticket surcharge. The two ticketed Non-NFL event contributed $226,000 to the Discretionary Fund in the current period. This is based on the tickets sold provided by the Stadium Manager.

Table 6 shows the revenues and expenses in the Discretionary Fund for the last five years. Additional historical data can be found in the Appendix. The balance at the end of this reporting period was $941,000.

Table 6

Public Safety Cost Reserve
The Public Safety Cost Reserve is funded by proceeds from the additional Non-NFL ticket surcharge that exceed the $4 per ticket base ticket surcharge. During the current period, two ticketed Non-NFL event contributed $567,000 to the Public Safety Cost Reserve. This is based on the tickets sold provided by the Stadium Manager.

Table 7 shows revenues in the Public Safety Cost Reserve. This is the first year additional surcharge revenue has been collected.

Table 7

Stadium Builder Licenses
The total principal value of currently active Stadium Builder Licenses (“SBLs”) is $559.3 million and, as of June 30, 2025, 95.8% of the total principal value of all these SBLs (i.e., $535.9 million) had been collected. Payment for the sale of SBLs can be financed over 10 years.

SBL holders that finance their purchase pay an annual interest rate of 8.5% and payments are due by March 1st each year. The majority of SBL holders make their payments on Fiscal YearBeginning Balance Revenue Expenses Ending Balance 2021/22 2,327,832$ -$ (18)$ 2,327,850$ 2022/23 2,327,850 639,896 1,300,051 1,667,695 2023/24 1,667,695 796,628 - 2,464,323 2024/25 2,464,323 696,960 2,446,508 714,775 2025/26714,775 226,326- 941,101 Discretionary Fund Reserve Fiscal YearBeginning Balance Revenue Expenses Ending Balance 2025/26-$ 567,024$ -$ 567,024$ Public Safety Cost Reserve 9 time. For those that do not pay on time, SBL service staff, working for the Stadium Manager on the Stadium Authority’s behalf, contact the SBL holders and attempt to collect the full amounts owed. Ultimately, a SBL can be defaulted for non-payment. Once a SBL is defaulted, the SBL holder in default loses their right to buy season tickets as well as their priority rights to tickets to Non-NFL events and forfeits any money they had invested in the SBL. Defaulted SBLs are then available for resale.

When SBL holders do not purchase NFL season tickets, their SBL is not defaulted, however they lose exclusive rights to their seats and their seats may be sold to another SBL holder. This results in cases where a seat may have more than one SBL associated with it and why there are currently more active SBLs than there are available SBL seats.

If the original SBL holder decides to purchase season tickets in the future, they can relocate to a new seat in the same or higher price level, subject to availability. If the relocation results in a change in price level, they need to pay for the difference between their original SBL and the new one. If they chose not to relocate, they must wait for their seat to be available again before they can purchase NFL season tickets.

There is a total of 67,177 currently active SBLs. This is a decrease of 377 from the total active SBLs at the end of the prior fiscal year (March 31, 2025). The main reasons for the decrease are due to SBL defaults offset by sale of new SBLs and the customer seat relocation program. The customer seat relocation program allows customers to trade in their SBLs in return for others in a different location as long as the total face value of the new seats is equal to or greater than the original seats.

During the current reporting period, 171 SBLs were sold for a total face value of $1.2 million. The customer seat relocation program resulted in an increase of $458,000 to the SBL face value, while netting 211 more SBLs. There were also 759 SBLs defaulted during the quarter with a face value of $4.6 million.

Additional details regarding currently active SBLs are noted in Table 8. 10 Table 8

SBL Seats AvailableSBL Seats Sold as of 3/31/25New SBL SalesNet SBL RelocationsSBL DefaultsOtherSBL Seats SoldSBL Value SBL Collected% SBL Principal Collected100 100 - - - - 100 14,082,625$ 13,999,968$ 99.4%942 942 - - - - 942 75,360,000$ 74,738,913$ 99.2%2 2 - - - - 2 80,000$ 79,600$ 99.5%4,945 4,684 10 (1) (29) - 4,664 139,920,000$ 135,116,530$ 96.6%3,475 3,083 8 1 (24) - 3,068 61,360,000$ 57,222,399$ 93.3%90 87 - - - - 87 1,522,500$ 1,211,024$ 79.5%7 7 - - - - 7 105,000$ 105,000$ 100.0%2,163 2,198 2 1 (22) - 2,179 26,148,000$ 24,996,827$ 95.6%7 7 - - - - 7 70,000$ 69,915$ 99.9%20,656 21,023 65 4 (184) - 20,908 125,448,000$ 120,729,424$ 96.2%14,311 14,503 62 10 (280) - 14,295 71,475,000$ 66,216,499$ 92.6%916 927 - (5) (1) - 921 3,684,000$ 3,668,965$ 99.6%88 89 - - - - 89 267,000$ 264,863$ 99.2%36 40 - - - - 40 100,000$ 99,998$ 100.0%18,392 19,829 24 201 (219) - 19,835 39,670,000$ 37,389,660$ 94.3%26 33 - - - - 33 33,000$ 32,973$ 99.9%66,156 67,554 171 211 (759) - 67,177 559,325,125$ 535,942,558$ 95.8%Plus: Interest on financed SBLs67,778,555$ Total Principal & Interest603,721,113$ (1)This table does not include $39.1 million that has been collected life-to-date from defaulted SBL holders. Total10,000$ Santa Clara Stadium AuthorityCurrently Active Stadium Builder License (SBL) Summary (1)Through June 30, 2025Seat Value141,392$ 80,000$ 40,000$ 30,000$ 20,000$ 15,000$ 12,000$ 6,000$ 5,000$ 4,000$ 3,000$ 2,500$ 2,000$ 1,000$ 17,500$ 11 Santa Clara Stadium Authority Budget Status Reports
Operating Budget

With 25% of the fiscal year complete, total operating revenues for the first quarter of the 2025/26 Fiscal Year were $8.5 million representing 13% of the overall budget for revenues. The primary reasons that revenue is below 25% (par level through three months) is because Non-NFL event net revenue is recorded at the end of the fiscal year in accordance with Article 5 of the Stadium Management Agreement. Additionally, NFL ticket surcharge revenue is recorded in second quarter when the NFL season starts, and the first SBL proceeds are also received during that quarter. During the current reporting period, the Stadium Authority recognized $6.2 million in rent from StadCo, $1 million in interest, $1 million in Non-NFL ticket surcharge, and $135,000 in sponsorship (STR) revenue.

Total Operating expenses were $6.6 million, or 17% of the annual budget. Shared Stadium Manager expenses were at 25% of the budget, or $3.4 million of the $14.0 million budgeted amount and SBL Sales and Service expenses were 25% of the budget or $581,000. The Stadium Authority pays for all utility costs from February 1st through July 31st and the tenant (StadCo) pays for utility costs from August 1st through January 31st (Tenant Season). Therefore, utility costs are 50% of the budget for the year, or $898,000.

The current period covers 50% (three out of the six months) that the Stadium Authority is responsible for utility costs. Lastly, Stadium Authority G&A costs were tracking below budgeted levels at $456,000 or 10% of the budget.

Additional details are shown in Table 9.
12 Table 9

Budget to Budget toAdoptedAmended(1)YTD Actual % Final YTD Actual %Budget Budget Actuals Difference Received Budget Actuals Difference ReceivedBeginning Fund BalanceDiscretionary Fund Reserve 849,323$ 714,775$ 714,775$ -$ NA 2,464,323$ 2,464,323$ -$ NALegal Contingency Reserve - Buffet Costs - - - - NA 3,321,116 3,321,116 - NALegal Contingency Reserve - Public Safety Costs - - - - NA 7,324,722 7,324,722 - NAOperating Reserve 26,878,464 26,878,328 26,878,328 - NA 26,095,478 26,095,478 - NARenovation/Demolition Reserve 43,226,735 43,771,643 43,771,643 - NA 31,440,735 31,440,735 - NAStadium Funding Trust Reserve 5,750,512 3,898,514 3,898,514 - NA 3,611,041 3,611,041 - NAUnrestricted 10,134,099 14,643,276 14,643,276 - NA 15,915,719 15,915,719 - NATotal Beginning Fund Balance 86,839,133$ 89,906,536$ 89,906,536$ -$ NA 90,173,134$ 90,173,134$ -$ NARevenueNFL Ticket Surcharge 15,034,000$ 15,034,000$ -$ 15,034,000$ 0% 14,595,000$ -$ 14,595,000$ 0%SBL Proceeds 5,156,000 5,156,000 - 5,156,000 0% 7,969,000 - 7,969,000 0%Interest 3,421,000 3,421,000 1,109,025 2,311,975 32% 5,435,000 1,357,151 4,077,849 25%Net Revenues from Non-NFL Events 5,300,000 5,300,000 - 5,300,000 0% 9,250,000 - 9,250,000 0%Naming Rights 8,065,000 8,065,000 - 8,065,000 0% 7,830,000 - 7,830,000 0%Sponsorship Revenue (STR) 722,000 722,000 135,371 586,629 19% 519,000 237,765 281,235 46%Rent 24,762,000 24,762,000 6,190,500 18,571,500 25% 24,762,000 6,190,500 18,571,500 25%Senior & Youth Program Fees 270,000 270,000 - 270,000 0% 279,000 - 279,000 0%Non-NFL Event Ticket Surcharge 3,426,000 3,426,000 1,023,728 2,402,272 30% 1,149,000 634,648 514,352 55%Non-NFL Events PSC Depreciation Reimbursement 89,000 89,000 - 89,000 0% - - - NAOther Revenue - - 16,437 (16,437) NA - - - NATotal Revenue 66,245,000$ 66,245,000$ 8,475,061$ 57,769,939$ 13% 71,788,000$ 8,420,064$ 63,367,936$ 12%Total Source of Funds 153,084,133$ 156,151,536$ 98,381,597$ 57,769,939$ 63% 161,961,134$ 98,593,198$ 63,367,936$ 61%Budget to Budget toAdoptedAmended(1)YTD Actual % Final YTD Actual %Budget Budget Actuals Difference Used Budget Actuals Difference UsedExpensesShared Stadium Manager ExpensesStadium Operations 3,489,000$ 3,489,000$ 872,267$ 2,616,733$ 25% 3,384,000$ 845,992$ 2,538,008$ 25%Engineering 3,752,000 3,752,000 937,943 2,814,057 25% 3,935,000 983,810 2,951,190 25%Guest Services 486,000 486,000 121,406 364,594 25% 621,000 155,136 465,864 25%Groundskeeping 550,000 550,000 137,456 412,544 25% 316,000 79,122 236,878 25%Security 1,905,000 1,905,000 476,235 1,428,765 25% 1,602,000 400,411 1,201,589 25%Insurance 3,530,000 3,530,000 882,449 2,647,551 25% 3,427,000 856,747 2,570,253 25%Stadium Management Fee 277,000 277,000 - 277,000 0% 533,000 - 533,000 0%Shared Stadium Mngr Exps Subtotal 13,989,000$ 13,989,000$ 3,427,756$ 10,561,244$ 25% 13,818,000$ 3,321,218$ 10,496,782$ 24%Other Operating ExpensesSBL Sales and Service 2,324,000$ 2,324,000$ 580,885$ 1,743,115$ 25% 2,611,000$ 611,912$ 1,999,088$ 23%Buffet Costs 927,000 927,000 - 927,000 0% 900,000 - 900,000 0%Senior & Youth Fees (paid to City) 270,000 270,000 - 270,000 0% 279,000 - 279,000 0%Ground Rent (paid to City) 1,000,000 1,000,000 1,000,000 - 100% 1,000,000 1,000,000 - 100%Performance Rent (paid to City) 2,150,000 2,150,000 - 2,150,000 0% 11,450,000 - 11,450,000 0%Discretionary Fund Expense 250,000 250,000 - 250,000 0% 250,000 - 250,000 0%Utilities 1,796,000 1,796,000 898,080 897,920 50% 1,711,000 743,941 967,059 43%Use of StadCo Tenant Improvements 106,000 106,000 16,170 89,830 15% 172,000 45,416 126,584 26%Stadium Authority G&A 4,687,000 4,687,000 465,149 4,221,851 10% 4,288,000 781,462 3,506,538 18%Naming Rights Commission 1,724,000 1,724,000 49,659 1,674,341 3% 136,000 48,213 87,787 35%Other Expenses 763,000 763,000 190,991 572,009 25% 748,000 186,944 561,056 25%PSC Over Threshold 2,143,000 2,143,000 - 2,143,000 0% 2,312,000 - - 0%PSC 2024 Outstanding Balance 2,972,000 2,972,000 - 2,972,000 0% 9,487,000 - 9,487,000 0%2,972,000 2,972,000 - 2,972,000 0% 6,166,000 - 6,166,000 0%Other Operating Expenses Subtotal 24,084,000$ 24,084,000$ 3,200,934$ 20,883,066$ 13% 41,510,000$ 3,417,888$ 35,780,112$ 8%Total Expenses 38,073,000$ 38,073,000$ 6,628,690$ 31,444,310$ 17% 55,328,000$ 6,739,106$ 46,276,894$ 12%Transfers OutDebt Service 17,646,000$ 17,646,000$ -$ 17,646,000$ 0% 17,471,000$ -$ 17,471,000$ 0%Capital Expenditures Reserve 5,153,000 5,153,000 - 5,153,000 0% 4,032,000 - 4,032,000 0%CapEx Reserve - Levi's Naming Rights - - - - NA 1,575,000 - 1,575,000 0%Total Transfers Out 22,799,000$ 22,799,000$ -$ 22,799,000$ 0% 23,078,000$ -$ 23,078,000$ 0%Ending Fund BalanceDiscretionary Fund Reserve 1,180,323$ 1,045,775$ 941,101$ 104,674$ NA 477,323$ 2,781,647$ (2,304,324)$ NALegal Contingency Reserve - Buffet Costs - - - - NA - - - NALegal Contingency Reserve - Public Safety Costs - - - - NA - - - NAOperating Reserve 27,684,464 27,684,328 26,878,328 806,000 NA 26,878,478 26,095,478 783,000 NAPublic Safety Cost Reserve - - 567,024 (567,024) NA - - - NARenovation/Demolition Reserve 49,169,735 49,714,643 43,771,643 5,943,000 NA 43,772,576 31,440,735 12,331,841 NAStadium Funding Trust Reserve 9,456,000 7,604,002 603,216 7,000,786 NA 5,750,645 689,370 5,061,275 NAUnrestricted 4,721,611 9,230,788 18,991,595 (9,760,807) NA 6,676,112 30,846,862 (24,170,750) NATotal Ending Fund Balance 92,212,133$ 95,279,536$ 91,752,907$ 3,526,629$ NA 83,555,134$ 91,854,092$ (8,298,958)$ NATotal Use of Funds 153,084,133$ 156,151,536$ 98,381,597$ 57,769,939$ 63% 161,961,134$ 98,593,198$ 61,055,936$ 61%(1)Adjustments include previously approved budget amendments through October 21, 2025Transfer to City General Fund from Excess Revenues Santa Clara Stadium AuthorityOperating Budget Status ReportFor the Period Ending June 30, 2025 and 2024Period Ending June 30, 2024Period Ending June 30, 2025 13 Debt Service Budget
The Stadium Authority’s FY 2025/26 debt service revenue budget of $3.6 million represents anticipated contributions from the Community Facilities District (CFD). The CFD levies and collects a special hotel tax on hotel rooms within the CFD. All collections from the special CFD hotel taxes are contributed to Stadium Authority to pay down the CFD Advance. The CFD Advance is payable solely from amounts received by the Stadium Authority from the CFD. During the first quarter, $876,000 was contributed by the CFD, or 24% of the annual budget. Of this amount, $543,000 was collected and used to pay down the CFD Advance principal.

Total Stadium Authority debt service expenses for the current reporting period were $11.1 million, or 54% of the budgeted amount. The debt service expenses for the CFD Advance, and the Term A Loan were $927,000, and $10.1 million respectively.

As of June 30, 2025, the total outstanding amount of Stadium Authority debt had declined to $211.2 million. This is a reduction in principal of $8.4 million from the March 31, 2025 outstanding debt amount of $219.6 million.

Additional details are shown in Tables 10 and 11 and Chart 1.

14 Table 10

Budget to Budget toAdoptedAmended(1)YTD Actual % Final YTD Actual %Budget Budget Actuals Difference Received Budget Actuals Difference ReceivedBeginning Fund BalanceRequired Debt Service Reserve 11,536,235$ 11,536,235$ 11,536,235$ -$ NA 11,536,235$ 11,536,235$ -$ NADebt Service Reserve 8,820,980 8,706,100 8,706,100 - NA 8,122,980 8,122,980 - NATotal Beginning Fund Balance 20,357,215$ 20,242,335$ 20,242,335$ -$ NA 19,659,215$ 19,659,215$ -$ NARevenueContribution from CFD 3,605,000$ 3,605,000$ 876,404$ 2,728,596$ 24% 3,457,000$ 842,637$ 2,614,363$ 24%Total Revenues 3,605,000$ 3,605,000$ 876,404$ 2,728,596$ 24% 3,457,000$ 842,637$ 2,614,363$ 24%Transfers InTransfers In from Operating 17,646,000$ 17,646,000$ -$ 17,646,000$ 0% 17,471,000$ -$ 17,471,000$ 0%Total Transfers In 17,646,000$ 17,646,000$ -$ 17,646,000$ 0% 17,471,000$ -$ 17,471,000$ 0%Total Source of Funds 41,608,215$ 41,493,335$ 21,118,739$ 20,374,596$ 51% 40,587,215$ 20,501,852$ 20,085,363$ 51%Budget to Budget toAdoptedAmended(1)YTD Actual Final YTD ActualBudget Budget Actuals Difference % Used Budget Actuals Difference% UsedExpensesCFD Advance 3,565,000$ 3,565,000$ 926,770$ 2,638,230$ 26% 3,429,000$ 885,286$ 2,543,714$ 26%Term A Loan 17,080,000 17,080,000 10,148,322 6,931,678 59% 16,933,000 9,708,101 7,224,899 57%Total Expenses 20,645,000$ 20,645,000$ 11,075,092$ 9,569,908$ 54% 20,362,000$ 10,593,387$ 9,768,613$ 52%Ending Fund BalanceRequired Debt Service Reserve 11,536,235$ 11,536,235$ 11,536,235$ -$ NA 11,536,235$ 11,536,235$ -$ NADebt Service Reserve 9,426,980 9,312,100 (1,492,588) 10,804,688 NA 8,688,980 (1,627,770) 10,316,750 NATotal Ending Fund Balance 20,963,215$ 20,848,335$ 10,043,647$ 10,804,688$ NA 20,225,215$ 9,908,465$ 10,316,750$ NATotal Use of Funds 41,608,215$ 41,493,335$ 21,118,739$ 20,374,596$ 51% 40,587,215$ 20,501,852$ 20,085,363$ 51%(1)Adjustments include previously approved budget amendments through October 21, 2025 Debt Service Budget Status ReportFor the Period Ending June 30, 2025 and 2024Period Ending June 30, 2024Santa Clara Stadium AuthorityPeriod Ending June 30, 2025 15 Table 11

Chart 1

Type of Indebtedness Interest Rates
Outstanding as of
March 31, 2025 Net Change
Outstanding as of
June 30, 2025
Stadium Funding Trust Loan:

Term A Loan 5.00% 192,656,344$ (7,838,094)$ 184,818,249$ StadCo CFD Advance 5.73% 26,952,920 (542,750) 26,410,170 Total $ 219,609,263 $ (8,380,844) $ 211,228,419 Period Ending June 30, 2025
Santa Clara Stadium Authority
Debt Summary Report
$-
$100
$200
$300
$400
$500
$600
$700
Mar 2012 Mar 2013 Mar 2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 Mar 2019 Mar 2020 Mar 2021 Mar 2022 Mar 2023 Mar 2024 Mar 2025 Jun 2025 Total Outstanding Debt (in millions)
Construction Loan StadCo Agency Advance Term B Loan Term A Loan StadCo CFD Advance StadCo Subordinated Loan $41.1
$396.1
$653.4
$561.6
$464.7
$429.8
$382.7
$325.3$340.2
$296.8 $280.3
$245.3 $228.7 $219.6 $211.2
■ ■ ■ ■ ■ ■
16 Capital Expense (CapEx) Plan Budget
As part of the CapEx Plan, the following projects were underway during the current reporting period:

 Aesthetic Improvements – Premium Areas/Special Event Spaces  Broadcast Booth Window System Replacement
 General Areas/Coating Main Deck
 IT Replacement of end of life Network equipment
 LED Retrofit Project - Phase 1
 Levi’s® Naming Rights Signage Refurbishment
 Lighting System - Controls System
 Lighting Systems – Fixture Replacement of Major Outdoor Lighting/LED Retrofit  Main Kitchen Equipment
 Plumbing - Boilers
 Radio Booth Cabling
 Security General Allowance
 Stormwater System Assessment and Replacements
 Women’s Locker Room

A total of $5.3 million has been spent in the first quarter of FY 2025/26, which amounts to 24% of the budget. There has also been some activity on warranty work which makes up 7% of the CapEx Budget.

Additional details are shown below in Table 12.
17 Table 12

Budget to Budget toAdoptedAmended(1)YTD Actual % Final YTD Actual %Budget Budget Actuals Difference Received Budget Actuals Difference ReceivedBeginning Fund Balance 16,072,834$ 17,278,221$ 17,278,221$ -$ NA 19,862,834$ 19,862,834$ -$ NARevenueOther Revenue -$ 797,607$ -$ 797,607$ 0% -$ -$ -$ NATotal Revenue -$ 797,607$ -$ 797,607$ 0% -$ -$ -$ NATransfers InTransfers In from Operating 5,153,000$ 5,153,000$ -$ 5,153,000$ 0% 4,032,000$ -$ 4,032,000$ 0%Transfers In from Operating - Levi's Naming Rights - - - - NA 1,575,000 - 1,575,000 0%Total Transfers In 5,153,000$ 5,153,000$ -$ 5,153,000$ 0% 5,607,000$ -$ 5,607,000$ 0%Total Source of Funds 21,225,834$ 23,228,828$ 17,278,221$ 5,950,607$ 74% 25,469,834$ 19,862,834$ 5,607,000$ 78%Budget to Budget toAdoptedAmended(1)YTD Actual Final YTD ActualBudget Budget Actuals Difference % Used Budget Actuals Difference % UsedExpensesConstruction 12,517,000$ 15,673,379$ 5,240,772$ 10,432,607$ 33% 15,697,725$ 369,594$ 15,328,131$ 2%Equipment 3,731,000 3,856,765 57,964 3,798,801 2% 5,943,000 1,065,658 4,877,342 18%Contingency & Misc 813,000 813,000 - 813,000 0% 973,000 - 973,000 0%Stadium Warranty Related Construction 1,528,000 1,528,000 - 1,528,000 0% 1,528,000 - 1,528,000 0%Total Expenses 18,589,000$ 21,871,144$ 5,298,736$ 16,572,408$ 24% 24,141,725$ 1,435,252$ 22,706,473$ 6%Ending Fund Balance 2,636,834$ 1,357,684$ 11,979,485$ (10,621,801)$ NA 1,328,109$ 18,427,582$ (17,099,473)$ NATotal Use of Funds 21,225,834$ 23,228,828$ 17,278,221$ 5,950,607$ 74% 25,469,834$ 19,862,834$ 5,607,000$ 78%(1)Adjustments include previously approved budget amendments through October 21, 2025 CapEx Budget Status ReportFor the Period Ending June 30, 2025 and 2024Period Ending June 30, 2024Santa Clara Stadium AuthorityPeriod Ending June 30, 2025 18 City of Santa Clara Net General Fund Impact
During the current reporting period there was a total of $1.1 million that was contributed to the General Fund as shown in Table 13. This section of the report also provides information on General Fund revenue and expenditure impacts resulting from the stadium.

Table 13

Public Safety and Administrative Cost Reimbursement
As described in earlier sections of this report, costs incurred by the City on NFL and Non- NFL events are tracked and billed to the Stadium Manager. Reimbursement is monitored and included in this report. In the current period, public safety costs incurred in support of Non-NFL events held at Levi’s® Stadium totaled $1.1 million. The reimbursements come from a combination of payments from the Stadium Manager and the offsite parking fees that were collected. The City has not received the reimbursements as of the date of this report.

The current balance of the Public Safety Costs (PSC) 2024 Outstanding Balance is $5.3 million and is projected to be paid through excess revenues. It is currently estimated that the PSC 2024 Outstanding Balance will be paid off by FY 2027/28. See the Glossary for more information on this balance.

In addition to public safety costs, administrative costs are also tracked and billed to the Stadium Authority. These include the cost of providing overall stadium management, financial, human resource, legal, and other services to the Stadium Authority. In the first quarter of FY 2025/26, a total of $363,000 of administrative staff costs were incurred by the General Fund, which have been reimbursed to the City.

Ground Rent 1,000,000$ Sales Tax 102,268 1,102,268$ City of Santa ClaraNet General Fund ImpactFor Stadium Authority Total Net General Fund ImpactPeriod Ending June 30, 2025 19 Senior and Youth Fee
The City’s General Fund did not collect any Senior and Youth fees in the current period since there were no NFL games held. See the Glossary for more information on these revenues and how they are calculated.

Other Revenue Impacts
General Fund sales tax, property tax, and transient occupancy tax (TOT) collections have benefited from the direct and indirect economic activity related to stadium events.

Food and beverage concession sales and merchandise sales at Levi’s® Stadium are taxable, resulting in sales tax revenue for the City. The last quarter of sales tax collections from Levi’s® Stadium transactions generated $102,000 for the City’s General Fund. In addition to the direct sellers at the Stadium, other businesses in Santa Clara are benefiting from the influx of people coming to attend one or more events at Levi’s® Stadium, resulting in potentially more sales tax collections for the General Fund.

In accordance with State Law, StadCo must pay possessory interest property tax based on their lease of Levi’s® Stadium from the Stadium Authority. This revenue is collected by the county and placed into the Redevelopment Property Tax Trust Fund (RPTTF).

Amounts remaining in the RPTTF after paying any enforceable obligations of the Successor Agency are distributed to taxing entities in the same proportion as secured property taxes. The City’s proportion is approximately 10%.

Many stadium events bring travelers to the region, resulting in hotel stays which generate TOT collections for the City’s General Fund. Although it is impossible to say exactly what portion of the City’s TOT collections is due to the stadium, it is clear that hotels both inside and outside the City have benefited, resulting in increases in TOT collections in Santa Clara and our neighboring cities.
20 Glossary
This section of the report provides details behind key terms that are used in the body of this report.

Discretionary Fund – This is funded by $2 of the base Non-NFL ticket surcharge and has been used to cover NFL public safety costs above the public safety cost threshold and other items at the Stadium Authority’s discretion. It is anticipated that the discretionary fund will continue to cover NFL public safety costs above the threshold. Stadium Authority may transfer up to half of the balance of the Discretionary Fund over $1.0 million from the Discretionary Fund to the City’s General Fund if (1) adequate provision has been made for the replacement of and upgrades to capital improvements contemplated under the Public Safety Plan and (2) an equal amount is transferred from the Discretionary Fund to Stadium Authority’s operating fund to be included as Stadium Authority Revenue.

Ground Lease – The Ground Lease Agreement has an initial term of 40 years commencing on the date of substantial completion which was July 31, 2014. The amount of annual base ground rent that is payable by the Stadium Authority to the City is noted in Table 14.

21 Table 14

Net Non-NFL Event Revenue – Net Non-NFL event revenue is remitted by the Stadium Manager to the Stadium Authority on a yearly basis. This is done annually because the final reconciliation of the Non-NFL event revenues and expenses does not occur until after the conclusion of each fiscal year.

Lease Year Fiscal YearAnnual Fixed Ground RentCumulative Total1 2014/15 180,000$ 180,000$ 2 2015/16 215,000$ 395,000$ 3 2016/17 250,000$ 645,000$ 4 2017/18 285,000$ 930,000$ 5 2018/19 320,000$ 1,250,000$ 6 2019/20 355,000$ 1,605,000$ 7 2020/21 390,000$ 1,995,000$ 8 2021/22 425,000$ 2,420,000$ 9 2022/23 460,000$ 2,880,000$ 10 2023/24 495,000$ 3,375,000$ 11 2024/25 1,000,000$ 4,375,000$ 12 2025/26 1,000,000$ 5,375,000$ 13 2026/27 1,000,000$ 6,375,000$ 14 2027/28 1,000,000$ 7,375,000$ 15 2028/29 1,000,000$ 8,375,000$ 16 2029/30 1,100,000$ 9,475,000$ 17 2030/31 1,100,000$ 10,575,000$ 18 2031/32 1,100,000$ 11,675,000$ 19 2032/33 1,100,000$ 12,775,000$ 20 2033/34 1,100,000$ 13,875,000$ 21 2034/35 1,200,000$ 15,075,000$ 22 2035/36 1,200,000$ 16,275,000$ 23 2036/37 1,200,000$ 17,475,000$ 24 2037/38 1,200,000$ 18,675,000$ 25 2038/39 1,200,000$ 19,875,000$ 26 2039/40 1,300,000$ 21,175,000$ 27 2040/41 1,300,000$ 22,475,000$ 28 2041/42 1,300,000$ 23,775,000$ 29 2042/43 1,300,000$ 25,075,000$ 30 2043/44 1,300,000$ 26,375,000$ 31 2044/45 1,400,000$ 27,775,000$ 32 2045/46 1,400,000$ 29,175,000$ 33 2046/47 1,400,000$ 30,575,000$ 34 2047/48 1,400,000$ 31,975,000$ 35 2048/49 1,400,000$ 33,375,000$ 36 2049/50 1,500,000$ 34,875,000$ 37 2050/51 1,500,000$ 36,375,000$ 38 2051/52 1,500,000$ 37,875,000$ 39 2052/53 1,500,000$ 39,375,000$ 40 2053/54 1,500,000$ 40,875,000$ 22 NFL Ticket Surcharge – The Amended and Restated Non-Relocation Agreement states that the Team will collect a 10% NFL ticket surcharge on the price of admission to all NFL games on behalf of Stadium Authority during the Surcharge Term which currently ends the last day of the 25th lease year or March 31, 2039

Non-NFL Event Ticket Surcharge – The Amended and Restated Stadium Lease Agreement requires that the promoter or sponsor of any Non-NFL event collect a Non- NFL event ticket surcharge of $4 per ticket. The Lease Agreement sets aside one-half of the base Non-NFL event ticket surcharge for stadium operating and maintenance costs and one-half for discretionary expenses of the Stadium Authority. The First Amendment to Amended and Restated Lease Agreement increased the ticket surcharge to a minimum of $8 per ticket starting in FY 2025/26 a $1 escalator in FY 2028/29 and every four years thereafter on behalf of Stadium Authority. One-half of the $4 base surcharge that is paid to Stadium Authority covers general stadium operations and the other half funds the Stadium Authority Discretionary Fund. The additional proceeds exceeding the $4 base surcharge will be deposited to the Public Safety Cost Reserve to be used to pay public safety costs exceeding the threshold..

Offsite Parking Fees – Parking lot operators who wish to operate a parking lot for sports or entertainment venues are required to go through the City’s permitting process. If approved, per the City’s Municipal Fee Schedule, these operators remit an offsite parking fee for each car that is parked for sports or entertainment events. This fee is designed to recover the public safety costs associated with these permitted offsite parking lots.

Therefore, when invoicing for NFL or Non-NFL public safety costs for a particular event held at Levi’s® Stadium, the offsite parking fee that is collected for said event partly offsets the total public safety costs owed for that event. In the City’s FY 2024/25 (July 1, 2024 through June 30, 2025) the offsite parking fee is $6.71.

Performance-Based Rent – Stadium Authority pays the City performance-based rent on top of the fixed ground rent. After the completion of the fiscal year, net income from Non- NFL events are calculated and reported to Stadium Authority by Stadium Manager. With the finalized Non-NFL events report, Stadium Authority calculates the performance-based rent to be remitted to the City during July following the Stadium Authority’s fiscal year- end. The basic calculation for the performance-based rent is 50% of the net income from Non-NFL events for any given lease year less the sum of Performance-Based Rent Credits. The Performance-Based Rent Credits include (1) 50% of the fixed ground rent for the current lease year, (2) the amount, if any, that the Public Safety Costs exceed the Public Safety Cost Threshold for the current lease year, (3) following the Tax Allocation Termination Date, the amount of Received Possessory Interest Tax (PIT), and (4) the amount of any credit for Disproportionate Taxes for the current lease year.

Public Safety Costs – For each NFL and Non-NFL event held at Levi’s® Stadium, a public safety plan is developed and implemented. Multiple City departments provide staffing, materials, and supplies to support the public safety plan. Services are provided through a combination of City staff, contracts with other agencies (California Highway Patrol, County Sheriff’s Office, and City of Sunnyvale) and some vendor provided services.

The Amended and Restated Stadium Lease Agreement section 7.5 states that the tenant 23 is responsible for reimbursing the City for the public safety costs attributed to NFL events at Levi’s® Stadium. Additionally, Article 5 of the Stadium Management Agreement notes that Stadium Manager is responsible for paying Non-NFL event expenses on behalf of the Stadium Authority. Therefore, the cost of providing public safety services are tracked through the City’s financial system and invoices are sent to the Stadium Mnanager. All of these costs are reimbursed to the City of Santa Clara.

Public Safety Costs (PSC) 2024 Outstanding Balance: As part of the 2024 Settlement Agreement, public safety costs over the threshold for FY 2017/18 to FY 2023/24 would not be treated as Credited Public Safety Costs and therefore would not affect the calculation of Performance Based Rent. Instead, these costs amounting to approximately $14.8 million have been redefined as “PSC 2024 Outstanding Balance” which would be paid from a legal contingency reserve and future excess revenues until paid off.

Public Safety Costs Over Threshold: As of the 2024/25 lease year, the public safety cost threshold will equal $360,000 per game. For lease year 2025/26 and each lease year thereafter the threshold will increase by 4%. Public safety costs incurred above the annual threshold will be repaid over time with additional proceeds from the Non-NFL event ticket surcharge and the discretionary fund. The threshold for the current lease year is $374,400.

Senior and Youth Program Fees – During the lease terms, StadCo collects City of Santa Clara Senior and Youth Program Fees on behalf of Stadium Authority. As of FY 2024/25 the fee was $0.40 per NFL game ticket up to a maximum of $300,000 per lease year.

Every ten lease years the fee will increase by $0.05 in conjunction with the maximum amount increasing by an additional $50,000.

Fiscal YearOutstanding BalanceActual/Projected PaymentsRemaining Balance2023/24 14,786,346$ -$ 14,786,346$ 2024/25 14,786,346$ 9,486,570$ 5,299,776$ 2025/26 5,299,776$ -$ 5,299,776$ PSC 2024 Outstanding Balance 24 Stadium Management Fee – The Stadium Manager receives an annual base management fee to manage Levi’s® Stadium. The fee was $400,000 in the first lease year and increases by 3% annually as detailed in the table below. This annual base management fee is split 50/50 between StadCo and the Stadium Authority since the Stadium Manager manages the stadium year-round for both entities. In addition to the base management fee, the Stadium Manager also receives a stadium marketing and booking fee (incentive fee) which is based on a percentage of the amount that the net income from Non-NFL events exceeds the marketing and booking fee benchmark. The marketing and booking fee benchmark was $5 million in the first lease year and also increases by 3% annually as detailed in the table below. The annual stadium management fee for each of the first 11 lease years are noted in the Table 15 below.

Table 15

Fiscal YearLease YearAnnual Base Stadium Management Fee (SCSA Share)Stadium Marketing and Booking Fee BenchmarkNet Income from Non-NFL Events 1st Tier -paid at 10% FeeAdditional Stadium Marketing and Booking Fee10% 1st Tier2nd Tier -paid at 15% FeeAdditional Stadium Marketing and Booking Fee15% 2nd TierTotal Stadium Management Fee2014/15 1 200,000$ 5,000,000$ 5,207,553$ 10,378$ -$ 210,378$ 2015/16 2 206,000 5,150,000 6,079,016 46,451 - 252,451 2016/17 3 212,180 5,304,500 5,316,894 620 - 212,800 2017/18 4 218,545 5,463,635 5,163,329 2,000,000 - 4,000,000 - 218,545 2018/19 5 225,102 5,627,544 18,591 2,060,000 - 4,120,000 - 225,102 2019/20 6 231,855 5,796,370 (2,741,014) 2,121,800 - 4,243,600 - 231,855 2020/21 7 238,810 5,970,261 (476,960) 2,185,454 - 4,370,908 - 238,810 2021/22 8 245,975 6,149,369 (288,741) 2,251,018 - 4,502,035 - 245,975 2022/23 9 253,354 6,333,850 8,809,167 2,318,548 231,855 4,637,096 23,515 508,724 2023/24 10 260,955 6,523,866 8,266,685 2,388,105 174,282 4,776,209 - 435,237 2024/25 11 268,783 6,719,582 10,163,814 2,459,748 245,975 4,919,495 147,673 662,430 2025/26 12 276,847 6,921,169 To be determined 25 Appendix
This section of the report provides additional historical data for the tables referenced in the body of this report.

Table 16

Table 17

Fiscal YearBeginning Balance Revenue Expenses Ending Balance 2014/15 -$ 715,770$ -$ 715,770$ 2015/16 715,770 1,238,542 714,028 1,240,284 2016/171,240,284 1,164,698 699,129 1,705,853 2017/18 1,705,853 768,564 1,209,342 1,265,075 2018/19 1,265,075 796,294 101,267 1,960,102 2019/20 1,960,102 367,748 - 2,327,850 2020/212,327,850 - 18 2,327,832 Discretionary Fund Reserve 2014/15 Q12015/16 Q12016/17 Q12017/18 Q12018/19 Q12019/20 Q12020/21 Q1Total Total Total Total Total Total TotalNo. of Non-NFL Ticketed Events - 6 8 4 4 3 - No. of Tickets Sold - 284,352 351,837 90,456 115,661 57,344 - Non-NFL Base Ticket Surcharge -$ 1,137,408$ 1,407,348$ 361,824$ 462,444$ 229,376$ -$ Non-NFL Additonal Ticket Surcharge -$ -$ -$ -$ -$ -$ -$ Total Ticket Surcharge -$ 1,137,408$ 1,407,348$ 361,824$ 462,444$ 229,376$ -$ No. of Non-NFL Special Events - 62 31 25 24 20 - Non-NFL Special Event Attendees - 19,345 13,709 8,438 13,683 5,737 - Cars Parked at Offsite Lots - 27,215 34,376 7,939 10,495 5,251 - City Offsite Parking Fee -$ 133,898$ 174,632$ 41,600$ 56,883$ 29,563$ -$ Cars Parked on Golf Course - 9,465 9,562 - - - - City Golf Course Parking Fee -$ 47,325$ 47,810$ -$ -$ -$ -$ Stadium Public Safety Costs -$ 1,425,075$ 1,721,055$ 475,003$ 707,108$ 337,972$ -$ Golf Course Public Safety Costs -$ 73,951$ 39,905$ -$ -$ -$ -$ Subtotal Event Public Safety Costs -$ 1,499,026$ 1,760,960$ 475,003$ 707,108$ 337,972$ -$ Less: Offsite Parking Fee Credit -$ (133,898)$ (174,632)$ (41,600)$ (56,883)$ (29,563)$ -$ Reimbursable Public Safety Costs -$ 1,365,128$ 1,586,328$ 433,403$ 650,225$ 308,409$ -$ Historical Non-NFL Event StatisticsLevi's® Stadium City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1566 Agenda Date: 11/4/2025

REPORT TO COUNCIL

SUBJECT
Public Hearing: Action on Adoption of a Resolution Establishing the Necessary Findings of Fact for Modifications to the California Energy Code and California Green Building Standards Code; Action to Waive Second Reading and Adopt Ordinance No. 2081 amending Chapter 15.05 ("Administrative Code"), Chapter 15.15 (“Building Code”), Chapter 15.17 (“Residential Code”), Chapter 15.18 ("Property Maintenance Code"), Chapter 15.20 (“Electrical Code”), Chapter 15.30 (“Mechanical Code”), Chapter 15.35 (“Plumbing Code”), Chapter 15.36 (“Energy Code”), Chapter 15.37 (“Historical Building Code”), Chapter 15.38 (“Green Building Code”), and Chapter 15.75 ("Existing Building Code") of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” for the adoption of the 2025 California Building Standards Code.

BACKGROUND
At the October 21, 2025 Council meeting, proposed Ordinance No. 2081 was passed for the purpose of publication. Pursuant to City Charter Sections 808 and 812 and Government Code Section 50022.3, a summary of proposed Ordinance No. 2081 was published in the Santa Clara Weekly on October 22, 2025 and October 29, 2025, and copies were posted in three public places.

DISCUSSION
Title 24 of the California Code of Regulations, also referred to as the California Building Standards Code, governs the design and construction of buildings, facilities and associated equipment throughout California. The California Building Standards Commission updates the Building Standards Code on a triennial basis to improve safety, sustainability, and resiliency, and to incorporate new technology, design, and construction methods. The 2025 California Building Standards Code will become effective statewide on January 1, 2026.

After each triennial update, local jurisdictions must then adopt the California Building Standards Code to act as the governing Building Standards Code within their jurisdiction. The local adoption process provides an opportunity for each jurisdiction to make minor modifications to the Building Standards Code to align with local concerns, by making findings that local climatic, geographical, or topographical conditions justify making the modifications.

The proposed ordinance would adopt the California Building Standards Code as the Building Code for the City, with local modifications related to additional automatic fire sprinkler requirements for Group R3 occupancies, and additional requirements for safe stairway configuration and emergency exit routing to facilitate emergency egress out of multi-story buildings.

The proposed ordinance also adopts the 2025 versions of the California Energy Code and California Green Building Standards Code, with local modifications related to Photo Voltaic (PV) panels and Electric Vehicle (EV) charging that comprise the Santa Clara “Reach Code”. In general, the City of Santa Clara Printed on 10/31/2025Page 1 of 3
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25-1566 Agenda Date: 11/4/2025
proposed ordinance continues the City requirements that continue to be stricter than state law, but adopts state requirements that have become more stringent than the 2022 City requirements.

On October 21, 2025, the City Council adopted Resolution No. 25-9501 making the requisite climatic, geographical, and topographical findings for the local modifications to the Building Code and the Residential Code, and a separate Resolution No. 25-9502 making findings for the Energy Code and the Green Building Standards Code (CALGreen).

At the October 21 meeting, the Council voted to introduce the Ordinance with modifications to the percentages of parking spaces required to provide Electric Vehicle Charging Stations (EVCS) and to be EV capable. Under the 2022 Reach Code, 35% of all parking spaces for new non-residential uses, other than motels and hotels, were required to be EV capable, and another 35% were required to have EVCS. The Council modified this requirement so that retail uses would need 15% capable / 15% EVCS under the new Code, and places of religious worship would need 10% capable / 10% EVCS.

Because the Council changed the text of the ordinance, it is necessary to adopt a new resolution justifying the revised modifications to the Energy Code and CALGreen. As such, for just the Reach Code, Council is being asked to adopt a resolution making the necessary findings for the local modifications, which supersedes Resolution No. 25-9502 adopted on October 21.

ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15305 in that it is a minor alteration in land use limitations that will not result in any changes in land use or density, and section 15308 in that it is an action taken by a regulatory agency as authorized by California law to assure maintenance or protection of the environment.

FISCAL IMPACT
There is no cost to the City other than administrative staff time and expense.

COORDINATION
This report has been coordinated with the Building Division of the Community Development Department, Silicon Valley Power, and the Fire Department.

PUBLIC CONTACT
A notice of a public hearing containing a summary of proposed Ordinance No. 2081 was published in the Santa Clara Weekly on October 22, 2025, and October 29, 2025, and copies were posted in three public places and made available for public inspection at the City Clerk’s Office.

Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
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25-1566 Agenda Date: 11/4/2025

1. Adopt a Resolution Making Findings of Fact Necessary for the Specified Modifications to the 2025 California Energy Code and 2025 California Green Building Standards Code Reflected in the Proposed Ordinance; and

2. Waive Second Reading and Adopt Ordinance No. 2081 amending Chapter 15.05 ("Administrative Code"), Chapter 15.15 (“Building Code”), Chapter 15.17 (“Residential Code”), Chapter 15.18 ("Property Maintenance Code"), Chapter 15.20 (“Electrical Code”), Chapter 15.30 (“Mechanical Code”), Chapter 15.35 (“Plumbing Code”), Chapter 15.36 (“Energy Code”), Chapter 15.37 (“Historical Building Code”), Chapter 15.38 (“Green Building Code”), and Chapter 15.75 ("Existing Building Code") of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” for the adoption of the 2025 California Building Standards Code, including changes approved by City Council on first reading on October 21, 2025.

Reviewed by: Glen Googins, City Attorney
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Findings Resolution / Energy and CALGreen Codes Adoption 2025

2. Ordinance No. 2081 (Intro)
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RESOLUTION NO. ____

AN RESOLUTION OF THE CITY OF SANTA CLARA,

CALIFORNIA MAKING FINDINGS REQUIRED BY
SECTIONS 17958.5 AND 18941.5 OF THE CALIFORNIA

HEALTH AND SAFETY CODE JUSTYFING CERTAIN
LOCAL MODIFICATIONS TO THE 2025 CALIFORNIA
ENERGY CODE AND THE 2025 CALIFORNIA GREEN

BUILDING STANDARDS CODE TO INCREASE

BUILDING EFFICIENCY AND INCREASE

REQUIREMENTS RELATED TO ELECTRIC VEHICLE

CHARGING STATIONS

WHEREAS, Santa Clara's Climate Action Plan, first adopted in 2013, includes strategies to reduce greenhouse gas (GHG) emissions, and in 2022 was updated to further strengthen emissions reductions;
WHEREAS, pursuant to Sections 17922, 17958, 17958.5 , 17958.7 and 18941.5 of the California Health and Safety Code, the City may adopt modifications to the provisions of the California Building Standards Code that are reasonably necessary to protect the health, welfare and safety of the residents of Santa Clara because of local climatic, geological or topographical conditions;
WHEREAS, the City now intends to adopt the 2025 Energy Code and the 2025 Green Building Standards Code with modifications to address local geological, topographical, and climatic conditions;
WHEREAS, the City must set forth the justifications for those local amendments.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. Global Findings. That the City Council hereby makes the following findings with respect to local geological, topographical and climatic conditions relating to the

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modifications to the California Energy Code and California Green Building Standards Code:

A. Santa Clara is located in the Santa Clara Valley, which is densely populated and located in an area of high seismic activities. Santa Clara is situated on alluvial soils between San Francisco Bay and the San Andreas Fault zone. The City's location makes it particularly vulnerable to damage by seismic events. The relatively young geological processes that have created the San Francisco Bay Area are still active today. Seismically, the City sits between two active earthquake faults (San Andreas and the Hayward/Calaveras) and numerous potentially active faults.

B. Concern for fire-life safety associated with natural gas infrastructure located in the ground and in buildings increases with the risk of explosion or fire if there is a structural failure due to a seismic event considering the increasing number of buildings in the region.

C. Severe seismic events could disrupt communications, damage gas mains, and place extreme demands on the limited and widely dispersed resources of the Police and Fire Departments necessary for the life safety needs of the community.

D. The local geographic, topographic, and climatic conditions pose an increased hazard in acceleration, spread, magnitude, and severity of potential fires in the City, and may cause a delayed response from emergency responders, allowing further growth of the fire.

E. Over the next century, increasing levels of atmospheric greenhouse gas concentrates are expected to result in global temperature increases, causing a variety of local changes, including extreme weather conditions, sea level rise, more frequent heat waves and extended period of drought. Sea level rise as a result of climate change will have a dramatic local impact on the City. The City's northern area borders the southern end

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of the San Francisco Bay and is particularly vulnerable to sea level rise and is at an increased risk of flooding. Increased heat as a result of climate change can have a local impact on the health, safety, and welfare of the City's population, especially those without resources to purchase air conditioning, the elderly, disabled, or those with children. Failure to address and substantially reduce Greenhouse Gas emissions creates an increased risk to the health, safety and welfare of the City residents.

F. The City Council is adopting concurrent a mendments to the California Building and Residential Codes based on specific findings of local geographic, topographic and climatic conditions; and the City Council hereby reaffirms such findings and confirms that the facts on which such findings were based apply to these modifications to the Energy and Green Building Standards Codes.

G. The provisions of this Ordinance establishing certain more restrictive standards than the California Codes will better serve to prevent or minimize structural and environmental damage resulting from local conditions.

2. Cost Effectiveness. That the City Council hereby makes the following additional findings with respect to cost effectiveness of any amendments to the California Codes for which such findings are required:

A. An August 1, 2019 Low Rise Residential Reach Code Cost Effectiveness Study prepared by Frontier Energy, Inc. and Misti Bruceri & Associates, LLC, funded by California utility ratepayers and submitted to the California Energy Commission, supports and documents the cost-effectiveness of the Ordinance.

B. A July 25, 2019 Non -residential New Construction Reach Code Cost Effectiveness Study prepared by TRC Advanced E nergy and Energy Soft, funded by California

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utility ratepayers and submitted to the California Energy Commission, further supports and documents the cost-effectiveness of the Ordinance.

C. This Ordinance is in alignment with the cost effectiveness studies referenced above and therefore the City Council finds the proposed regulations to be cost-effective.

D. None of the provisions of this Ordinance change minimum effici ency standards, and therefore, this Ordinance is not preempted by federal appliance regulations.

3. 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction, and Installation of Systems, Equipment and Building Components,” Section 110.10 (Mandatory Requirements for Solar-Readiness).

A. Text Changes:

1. The Title of 2025 California Energy Code Subchapter 2, “All Occupancies— Mandatory Requirements for the Manufacture, Construction, and Installation of Systems, Equipment and Building Components,” Section 110.10 (Mandatory Requirements for Solar- Readiness), is amended to read as follows:
“SECTION 110.10 - MANDATORY REQUIREMENTS FOR SOLAR

READINESS AND SOLAR PANEL SYSTEM REQUIREMENTS FOR NEW
NON-RESIDENTIAL AND MULTIFAMILY BUILDINGS”

2. Hotel/Motel Occupancies and High-rise Multifamily Buildings. 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(a)3 (Covered Occupancies-Hotel/Motel Occupancies and High-rise Multifamily Buildings) is amended to read as follows:

“3. Hotel/Motel Occupancies and High -rise Multifamily Buildings.

Hotel/motel occupancies and high-rise multifamily buildings with ten habitable stories or fewer, that do not have a photovoltaic system installed, shall comply with the requirements of Section 110.10(b) through 110.10(d) and Table 110.10-A.”

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3. Nonresidential Buildings. 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(a)4 (Covered Occupancies - Nonresidential Buildings) is amended to read as follows: ·

“4. Nonresidential Buildings. Nonresidential buildings with three habitable stories or fewer, other than I -2 an d I2.1 buildings that do not have a photovoltaic system installed, shall comply with the requirements of Section 110.10(b) through 110.10(d) and Table 110.10-A.”

4. Solar panel requirements for all new nonresidential and high -rise residential buildings. 2025 California Energy Code Subchapter 2, “All Occupancies — Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(a) (Covered Occupancies) is amended by adding the following table to the end of subsection (a):

Table 110.10-A: Solar panel requirements for all new nonresidential and high- rise residential buildings
Square footage of building Size of panel
Less than 10,000 sq. ft. Minimum of 3-kilowatt PV systems Greater than or equal to 10,000 sq.
ft.

Minimum of 5-kilowatt PV systems
EXCEPTION: As an alternative to a solar PV system, the building type may provide a solar hot water system (solar thermal) with a minimum collector area of 40 square feet, additional to any other solar thermal equipment otherwise required for compliance with Part 6

5. Minimum solar area - exceptions. 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(b)1B (Minimum Solar Zone Area -Multifamily Buildings, Hotel/Motel Occupancies and Nonresidential Buildings), Exception 2, is amended to read as follows:

“EXCEPTION 2 to Section 110.10(b)1B: High-rise multifamily buildings, hotel/motel occupancies with a permanently installed domestic solar water­ heating system complying with Section 150.1(c)8Biii and an additional collector area of 40 square feet.”

6. Minimum solar area - performance equivalency. 2025 California Energy Code

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Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(b)1B (Minimum Solar Zone Area - Multifamily Buildings, Hotel/Motel Occupancies, and Nonresidential Buildings) is amended by adding the following new Exception 6 after Exception 5:

“EXCEPTION 6 to Section 110.10(b)1B: Performance
equivalency approved by the Building Official.”

7. Minimum solar area - shading. 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(b)3 (Minimum Solar Zone Area - Shading) is amended by adding the following after Paragraph B:

110.10(b)3C. The solar zone needs to account for shading from obstructions that may impact the area required in 110.10(b)1B. When determined by the Building Official that conditions exist where excessive shading occurs and solar zones cannot be met, a performance equivalency approved by the Building Official may be used as an alternative.

B. Climatic Findings: Over the next century, increasing levels of atmospheric greenhouse gas concentrates are expected to result in global temperature increases, causing a variety of local changes, including extreme weather conditions, sea level rise, more frequent heat waves and extended period of drought. Sea level rise as a result of climate change will have a dramatic local impact on the City. The City's northern area borders the southern end of the San Francisco Bay and is particularly vulnerable to sea level rise and is at an increased risk of flooding. Increased heat as a result of climate change can have a local impact on the health, safety, and welfare of the City's population, especially those without resources to purchase air conditioning, the elderly, disabled, or those with children. Failure to address and substantially reduce Greenhouse Gas emissions creates an increased risk to the health, safety and welfare of the City residents.

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The proposed modifications will advance this objective by increasing the prevalence of solar energy, and thereby reducing the use of greenhouse gases.

4. 2025 California Green Building Standards Code Chapter 1, Definitions, Section 202 (Definitions).

A. Text Changes: 2025 California Green Building Standards Code , Chapter 1, Definitions Section 202 (Definitions) is amended by adding the following definitions:

“EV Capable: A parking space linked to a listed electrical panel with sufficient capacity to provide at least 110/120 volts and 20 amperes to the parking space. Raceways linking the electrical panel and parking space only need to be installed in spaces that will be inaccessible in the future, either trenched underground or where penetrations to walls, floors, or other partitions would otherwise be required for future installation of branch circuits. Raceways must be at least 1" in diameter and may be sized for multiple circuits as allowed by the California Electrical Code. The panel circuit directory shall identify the overcurrent protective device space(s) reserved for EV charging as "EV CAPABLE." Construction documents shall indicate future completion of raceway from the panel to the parking space, via the installed inaccessible raceways.

The parking space shall contain signage with at least a ½" font adjacent to the parking space indicating the space is designated as EV Capable for future connection of infrastructure at the designed voltage and amperage levels.

Level 1 EV Ready Space: A parking space served by a complete electric circuit with a minimum of 110/120 volt, 20-ampere capacity including electrical panel capacity, overprotection device, a minimum 1" diameter raceway that may include multiple circuits as allowed by the California Electrical Code, wiring, and either a) a receptacle labelled "Electric Vehicle Outlet" with at least a ½" font adjacent to the parking space, orb) electric vehicle supply equipment (EVSE).

Low Power Level 2 EV Ready Space:

A parking space served by a complete electric circuit with 208/240 volt, 20 ampere minimum branch circuit capacity including electrical panel capacity, overprotection device, a minimum 1" diameter raceway that may include multiple circuits as allowed by the California Electrical Code, wiring, and either a) a receptacle labelled "Electric Vehicle Outlet" with at least a ½" font adjacent to the parking space, or b) electric vehicle supply equipment (EVSE) with a minimum output of 15 amperes.

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Level 2 EV Ready Space: A parking space served by a complete electric circuit with 208/240 volt, 40-ampere capacity including electrical panel capacity, overprotection device, a minimum 1" diameter raceway that may include multiple circuits as allowed by the California Electrical Code, wiring, and either a) a receptacle labelled "Electric Vehicle Outlet" with at least a ½" font adjacent to the parking space, orb) electric vehicle supply equipment (EVSE) with a minimum output of 30 amperes.

Level 3/Direct Current Fast Charger (DCFC): A parking space that includes the installation of a charger with the capacity to provide at least 80 kW of output.

Electric Vehicle Charging Station (EVCS): A parking space that includes installation of electric vehicle supply equipment (EVSE) with a minimum capacity of 30 amperes connected to a circuit serving a Level 2 EV Ready Space. EVCS installation may be used to satisfy a Level 2 EV Ready Space requirement. Electric vehicle supply equipment (EVSE) shall be installed in accordance with the California Electrical Code, Article 625.

Affordable Housing: Residential buildings that entirely consist of units below market rate and whose rents or sales prices are governed my local agencies to be affordable based on area median income.”

B. Climatic Findings: Over the next century, increasing levels of atmospheric greenhouse gas concentrates are expected to result in global temperature increases, causing a variety of local changes, including extreme weather conditions, sea level rise, more frequent heat waves and extended period of drought. Sea level rise as a result of climate change will have a dramatic local impact on the City. The City's northern area borders the southern end of the San Francisco Bay and is particularly vulnerable to sea level rise and is at an increased risk of flooding. Increased heat as a result of climate change can have a local impact on the health, safety, and welfare of the City's population, especially those without resources to purchase air conditioning, the elderly, disabled, or those with children. Failure to address and substantially reduce Greenhouse Gas emissions creates an increased risk to the health, safety and welfare of the City residents.

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The proposed modifications will advance this objective by increasing the availability of electric vehicle charging, and thereby reducing the use of greenhouse gases.

5. 2025 California Green Building Standards Code, Chapter 4, Mandatory Measures, Division 4.1, Planning and Design, Section 4.106.4 (Electric vehicle (EV) charging for new construction)

A. Text Changes.

1. 2025 California Green Building Standards Code Chapter 4, Mandatory Measures, Division 4.1, Planning and Design, Section 4.106.4 (Electric vehicle (EV) charging for new construction) is amended to read as follows:

“4.106.4. Electric vehicle (EV) charging for new construction. New construction shall comply with Sections 4.106.4.1 or 4.106.4.2 to facilitate future installation and use of EV chargers. Electric vehicle supply equipment (EVSE) shall be installed in accordance with the California Electrical Code, Article 625.

Exceptions:

As per the CalGreen code, the Chief Building Official will make determinations of exceptions.

1. On a case-by-case basis, where the local enforcing agency has determined EV charging and infrastructure are not feasible based upon one or more of the following conditions:

1.1 Where there is no local utility power supply or the local utility is unable to supply adequate power.

1.2 Where there is evidence suitable to the local enforcing agency substantiating that additional local utility infrastructure design requirements, directly related to the implementation of Section 4.106.4, may adversely impact the construction cost of the project.

2. Accessory Dwelling Units (ADU) and Junior Accessory Dwelling Units (JADU) without additional parking facilities, and without electrical panel upgrade or new panel installation. ADUs and JADUs without additional parking but with electrical panel upgrades or new panels must have reserved breakers and electrical capacity according to the requirements of 4.106.4.1.

3. Multifamily residential building projects with valid entitlements granted by the City that have not otherwise expired before the effective date of this ordinance shall provide at least ten (10)

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percent of the total number of parking spaces on a building site, provided for all types of parking facilities, with Level 2 EV Ready Circuits. Calculations for the required number of EV spaces shall be rounded up to the nearest whole number.

4. Spaces Accessible only by automated mechanical car parking systems are excepted from providing EV charging
infrastructure.”

2. 2025 California Green Building Standards Code Chapter 4, Residential Mandatory Measures, Division 4.1, Planning and Design, Section

4.106.4.1 (New one­ and two-family dwellings and townhouses with attached private garages) is amended to read as follows:

“4.106.4.1 New one- and two-family dwellings and townhouses.

1. In private garages with two or more parking spaces, install one Level 2 EV Ready Space and one Level 1 EV Ready
Space.

2. For each dwelling unit with only one parking space, install a Level 2 EV Ready Space

3. For parking spaces not assigned to a dwelling unit:
a. 25% of the unassigned parking space(s) shall be Level 2 EV Ready Space(s)
b. 75% of the unassigned space(s) shall be Low Power Level 2 EV Ready Space(s)

Calculations for the required minimum number of EV Ready spaces shall be rounded up to the nearest whole number.”

3. 2025 California Green Building Standards Code Chapter 4, Residential Mandatory Measures, Division 4.1, Planning and Design, Section 4.106.4.1.1 (Identification) is amended to read as follows:

“4.106.4.1.1. Identification. The raceway termination location shall be permanently and visibly marked as "Level 2 EV-Ready".”

4. 2025 California Green Building Standards Code Chapter 4, Residential Mandatory Measures, Division 4.1, Planning and Design, Section 4.106.4.2.2 (Multifamily dwellings.) is amended by adding the following text to the end of that section :

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“3. Multifamily dwellings with less than 20 dwelling units. The following requirements apply to all new multifamily dwellings with less than 20 units, and the residential portion of mixed-use buildings with less than 20 units.

a. One parking space per dwelling unit with parking
shall be provided with a Level 2 EV Ready Space.

4. Multifamily buildings with 20 dwelling units or more and for the residential portion of mixed-use buildings with 20 dwelling units or more:

a. Provide one Level 2 EV Ready Space for each of the
first 20 dwelling units with parking space(s)
b. For all additional dwelling units above 20 with
parking space(s):
i. 25% of dwelling units with parking space(s) shall
be provided with at least one Level 2 EV Ready
Space
ii. 75% of dwelling units with parking spaces shall be
provided with at least one Low Power Level 2 EV
Ready Space

5. All multifamily residential developments shall include secured bicycle parking with110v electrical outlets.

Exception: For all Multifamily Affordable housing, 10% of dwelling units with parking space(s) shall be provided with at least one Level 2 EV Ready Space. Calculations for the required minimum number of Level 2 EV Ready spaces shall be rounded up to the nearest whole number. The remaining dwelling units with parking space(s) shall each be provided with at least one Level 1 EV Ready Space.

Construction plans and specifications shall demonstrate that all raceways shall be a minimum of 1" and sufficient for installation of Level 2 Ready Spaces and all required EV Capable spaces; Electrical calculations shall substantiate the design of the electrical system to include the rating of equipment and any on- site distribution transformers, and have sufficient capacity to simultaneously charge EVs at all required EV spaces including EV Capable spaces; and service panel or subpanel(s) shall have sufficient capacity to accommodate the required number of dedicated branch circuit(s) for the future installation of the EVSE.

Notes:

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1. ALMS may be installed to decrease electrical service and transformer costs associated with EV Charging Equipment subject to review of the authority having jurisdiction.

2. Installation of Level 2 EV Ready Spaces above the minimum number required level may offset the minimum number Level 1 EV Ready Spaces required on a 1:1 basis.

3. The multifamily requirements apply to multifamily buildings with parking spaces including: a) assigned or leased to individual dwelling units, and b) unassigned residential parking.

4. In order to adhere to accessibility requirements in accordance with California Building Code Chapters 11A
and/or 11B, it is recommended that all accessible parking spaces for covered newly constructed multifamily
dwellings are provided with Level 1 or Level 2 EV Ready Spaces.”

B. Climatic Findings: Over the next century, increasing levels of atmospheric greenhouse gas concentrates are expected to result in global temperature increases, causing a variety of local changes, including extreme weather conditions, sea level rise, more frequent heat waves and extended period of drought. Sea level rise as a result of climate change will have a dramatic local impact on the City. The City's northern area borders the southern end of the San Francisco Bay and is particularly vulnerable to sea level rise and is at an increased risk of flooding. Increased heat as a result of climate change can have a local impact on the health, safety, and welfare of the City's population, especially those without resources to purchase air conditioning, the elderly, disabled, or those with children. Failure to address and substantially reduce Greenhouse Gas emissions creates an increased risk to the health, safety and welfare of the City residents.

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The proposed modifications will advance this objective by increasing the availability of electric vehicle charging, and thereby reducing the use of greenhouse gases.

6. 2025 California Green Building Standards Code, Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3 (Electric vehicle (EV) charging)

A. Text Changes.

1. 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3 (Electric vehicle (EV) charging) is amended by adding the following exception after exception 2:

3. Installation of each Level 3/Direct Current Fast Charger with the capacity to provide at least 80 kW output may substitute for 11 Level 2 EVCS spaces after a minimum of 11 Level 2 EVCS
spaces are installed.

2. 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3.1 (EV capable spaces) is amended to read as follows:

5.106.5.3.1. EV Capable Spaces

Nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings: EV capable spaces shall be provided as specified below and per the following requirements:

1. For retail uses: 15% of parking spaces shall be EV Capable. For Places of Religious Worship: 10% of parking spaces shall be EV Capable. For all other nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings: 35% of parking spaces shall be EV Capable.

2. Raceways complying with the California Electrical Code and no less than 1-inch (25 mm) diameter shall be provided and shall originate at a service panel or a subpanel(s) serving the area, and shall terminate in close proximity to the proposed location of the capable space and into a suitable listed cabinet, box, enclosure or equivalent. A common raceway may be used to serve multiple capable spaces.

3. A service panel or subpanel(s) shall be provided with panel space and electrical load capacity for a dedicated 208/240 volt, 40-ampere

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minimum branch circuit for each capable space, with delivery of 30- ampere minimum to an installed at each

4. The electrical system and any on-site distribution transformers shall have sufficient capacity to supply full rated amperage at each capable space.

5. The service panel or subpanel circuit directory shall identify the overcurrent protective device space(s) as "EV CAPABLE". The raceway termination location shall be permanently and visibly marked as "EV CAPABLE."

Calculations for the required minimum number of spaces shall all be rounded up to the nearest whole number.

Construction plans and specifications shall demonstrate that all raceways shall be a minimum of 1" and sufficient for installation at all required EVCS; electrical calculations shall substantiate the design of the electrical system to include the rating of equipment and any on-site distribution transformers, and have sufficient capacity to simultaneously charge EVs at all required EVCS including EV Capable spaces; and service panel or subpanel(s) shall have sufficient capacity to accommodate the required number of dedicated branch circuit(s) for the future installation of the EVCS.

3. 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3.2 (Electric vehicle charging stations (EVCS) is amended to read as follows, but Sections 5.106.5.3.2.1 through 5.106.5.3.2.4.1 shall remain unchanged:

5.106.5.3.2. Electric vehicle charging stations (EVCS)

Nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings: In addition to the EV Capable Space requirements of Section 5.106.5.3.1, nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings shall comply with the following:

1. For retail uses: an additional 15% of parking spaces shall be provided with EVCS. For Places of Religious Worship: an additional 10% of parking spaces shall be provided with EVCS. For all other nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings: an additional 35% of parking spaces shall be provided with EVCS.

2. Required EVCS may be provided in any combination of Level 2 and

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Direct Current Fast Charging (DCFC), except that at least one Level 2 EVSE shall be provided.

Notes:

1. Calculations for the required minimum number of spaces equipped with EVCS shall be rounded up to the nearest whole number.

2. ALMS may be installed to increase the number of EV chargers or the amperage or voltage beyond the minimum requirements in this code.

The option does not allow for installing less electrical panel capacity than would be required without ALMS.

4. 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3.3 (Use of Automatic Load Management System (ALMS)) is amended to read as follows:
“5.106.5.3.3. Use of Automatic Load Management Systems (ALMS) ALMS shall be permitted for EVCS. When ALMS is installed, the required electrical load capacity specified in Section 5.106.5.3.1 and Section 5.106.5.3.2 for each EVCS may be reduced when serviced by an EVSE controlled by an ALMS. Each EVSE controlled by an ALMS shall deliver a minimum 30 amperes to an EV when charging one vehicle and shall deliver a minimum 3.3 kW while simultaneously charging multiple EVs.”

5. 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3.5 (Electric vehicle charging station signage.) is amended by adding the following text immediately following Section 5.106.5.3.5 :

5.106.5.3.5.1 Raceway Identification. The raceway termination location shall be permanently and visibly marked as "EV Ready".

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B. Climatic Findings: Over the next century, increasing levels of atmospheric greenhouse gas concentrates are expected to result in global temperature increases, causing a variety of local changes, including extreme weather conditions, sea level rise, more frequent heat waves and extended period of drought. Sea level rise as a result of climate change will have a dramatic local impact on the City. The City's northern area borders the southern end of the San Francisco Bay and is particularly vulnerable to sea level rise and is at an increased risk of flooding. Increased heat as a result of climate change can have a local impact on the health, safety, and welfare of the City's population, especially those without resources to purchase air conditioning, the elderly, disabled, or those with children. Failure to address and substantially reduce Greenhouse Gas emissions creates an increased risk to the health, safety and welfare of the City residents.

The proposed modifications will advance this objective by increasing the availability of electric vehicle charging, and thereby reducing the use of greenhouse gases.

7. Prior Version Repealed. This Resolution updates and supersedes Resolution No. _______, adopted by the Council on October 21, 2025, and that prior resolution is hereby repealed.

8. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION

PASSED AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ___ DAY OF _________, 2025, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

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ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference: None

Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

ORDINANCE NO. 2081

AN ORDINANCE OF THE CITY OF SANTA CLARA,
CALIFORNIA, AMENDING CHAPTER 15.05
("ADMINISTRATIVE CODE"), CHAPTER 15.15
(“BUILDING CODE”), CHAPTER 15.17 (“RESIDENTIAL
CODE”), CHAPTER 15.18 ("PROPERTY MAINTENANCE
CODE"), CHAPTER 15.20 (“ELECTRICAL CODE”),
CHAPTER 15.30 (“MECHANICAL CODE”), CHAPTER

15.35 (“PLUMBING CODE”), CHAPTER 15.36 (“ENERGY
CODE”), CHAPTER 15.37 (“HISTORICAL BUILDING
CODE”), CHAPTER 15.38 (“GREEN BUILDING CODE”),
AND CHAPTER 15.75 (“EXISTING BUILDING CODE”), OF
TITLE 15 (“BUILDINGS AND CONSTRUCTION”) OF “THE
CODE OF THE CITY OF SANTA CLARA, CALIFORNIA”
FOR THE ADOPTION OF THE 2025 CALIFORNIA

BUILDING STANDARDS CODE, AS AMENDED HEREIN

BE IT ORDAINED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, the California Building Standards Commission has adopted and published an updated Title 24 of the California Code of Regulations, also referred to as the 2025 California Building Standards Code, that will become effective statewide on January 1, 2026;
WHEREAS, the City of Santa Clara has reviewed and determined to adopt the 2025 California Building Standards Code pursuant to California Health and Safety Code Sections 17958 and 18941.5.

WHEREAS, Santa Clara's Climate Action Plan, first adopted in 2013, includes strategies to reduce greenhouse gas (GHG) emissions, and in 2022 was updated to further strengthen emissions reductions;
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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

WHEREAS, pursuant to Sections 17922, 17958, 17958.5 and 17958.7 of the California Health and Safety Code, the City may adopt modifications to the provisions of the California Building Standards Code that are reasonably necessary to protect the health, welfare and safety of the residents of Santa Clara because of local climatic, geological or topographical conditions;

NOW THEREFORE, BE IT FURTHER ORDAINED BY THE CITY OF SANTA CLARA, AS FOLLOWS:

SECTION 1: That Chapter 15.05 (“Administrative Code”) of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is repealed in its entirety and replaced with the following:
“Chapter 15.05

ADMINISTRATIVE CODE

15.05.010 Adoption of Administrative Code.

The 2025 California Administrative Code published by the International Code Council, Inc. and the California Building Standards Commission in Part 1 of Title 24 of the California Code of Regulations, is hereby adopted and by this reference expressly incorporated and made a part of this Chapter as though fully set forth herein. The 2025 Administrative Code shall be designated and referred to as the “Administrative Code” for the City of Santa Clara.”
SECTION 2: That Chapter 15.15 (“Building Code”) of Title 15 (“Buildings and

Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is repealed in its entirety and replaced with the following:
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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

“Chapter 15.15

BUILDING CODE

15.15.010 Adoption of Building Code.

The 2025 California Building Code published by the International Code Council, Inc. and the California Building Standards Commission in Part 2 of Title 24 of the California Code of Regulations, is hereby adopted and by this reference expressly incorporated and made a part of this Chapter as though fully set forth herein. The adoption includes Appendix A through Appendix O. The 2025 California Building Code shall be designated and referred to as the “Building Code” for the City of Santa Clara.

15.15.020 Group R3 Automatic Fire Sprinkler Systems
Volume 1 of the 2025 California Building Code, Chapter 9, Fire Protection and Life Safety Systems, Section 903, Automatic Sprinkler Systems, Subsection 903.2.8.1, Group R-3, is hereby amended by adding the following text immediately following Subsection 903.2.8.1:
“Section 903.2.8.1.1 Additions to Group R3, Automatic Fire Sprinkler Systems. An automatic fire sprinkler system installed in accordance with Section 903.3.1.3, shall be provided throughout existing buildings, when additions are made that increase the square footage of a building by more than 1,200 square feet or the building total square footage will exceed 3,600 square feet. An automatic sprinkler system shall be provided throughout existing buildings when new basements, regardless of size, are added or when existing basements are expanded by more than 50%.” //

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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

15.15.030 Stairways

Volume 1 of the 2025 California Building Code, Chapter 10, Means of Egress, Section 1011, Stairways, Subsection 1011.1, General, is hereby amended by adding the following text immediately following Subsection 1011.1:
“Section 1011.1.1 Stairway Configuration. Stairways shafts which are part of a required means of egress and which are required to be fire rated enclosed on any side, shall be entirely vertical without horizontal offsets.”

15.15.040 Exit Access
Volume 1 of the 2025 California Building Code, Chapter 10, Means of Egress, Section 1016, Exit Access, Subsection 1016.1, General, is hereby amended by adding the following text immediately following Subsection 1016.1:
“Section 1016.1.1 Exit Access Configuration. Exit Access in multi-story buildings which are part of the required means of egress from a stairway, and which are required to be fire rated, shall be routed to the exterior of the building or structure in the shortest configuration possible.”

15.15.050 Interior Exit Stairways and Ramps

Volume 1 of the 2025 California Building Code, Chapter 10, Means of Egress, Section 1022, Exits, Subsection 1022.1, General, is hereby amended by adding the following text immediately following Subsection 1022.1:
“Section 1022.1.1 Interior Exit Stairways and Ramps Configuration. Interior Exit Stairways and Ramps in multi-story buildings which are part of the required means of egress, and which are required to be fire rated, shall be routed to the exterior of the building or structure in the shortest configuration possible.” Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

15.15.060 Plain Concrete

Volume 2 of the 2025 California Building Code, Chapter 19, Concrete, Section 1905, Seismic Requirements, Subsection 1905.6, Structural Plain Concrete, is hereby amended to read as follows:
“1905.6 Structural Plan Concrete. Structural plain concrete elements shall comply with this section in lieu of section 14.1.4 of ACI 318. 1905.6.1 - Left intentionally blank.

1905.6.2 - Seismic Design Categories C, D, E and F.

Structures assigned to Seismic Design Category C, D, E or F shall not have elements of structural plain concrete, except as follows:

1. Left intentionally blank.

2. Isolated footings of plain concrete supporting pedestals or columns are permitted, provided the projection of the footing beyond the face of the supported member does not exceed the footing thickness.

3. Plain concrete footings supporting walls are permitted, provided the footings have at least two continuous longitudinal reinforcing bars not smaller than No. 4, with a total area of not less than 0.002 times the gross cross-sectional area of the footing. A minimum of one bar shall be provided at the top and bottom of the footing. Continuity of reinforcement shall be provided at corners and intersections.”
SECTION 3: That Chapter 15.17 (“Residential Code”) of Title 15 (“Buildings and

Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is repealed in its entirety and replaced with the following:

Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

“Chapter 15.17

RESIDENTIAL CODE

15.17.010 Adoption of Residential Code.

The 2025 California Residential Code published by the International Code Council, Inc. and the California Building Standards Commission in Part 2.5 of Title 24 of the California Code of Regulations, is hereby adopted and by this reference expressly incorporated and made a part of this Chapter as though fully set forth herein. The adoption includes Appendices: AA, BB, BF, BO, CI and CJ. The 2025 California Residential Code shall be designated and referred to as the “Residential Code” for the City of Santa Clara.”

15.17.020 Townhouse Automatic Fire Sprinkler Systems
California Residential Code, Chapter 3, Building Planning, Section R309, Automatic Fire Sprinkler Systems, Subsection R309.1, Townhouse Automatic Fire Sprinkler Systems, is hereby deleted and replaced with the following:
“Section R309.1 Townhouse automatic fire sprinkler systems. An automatic residential fire sprinkler system shall be installed in townhouses.

1. An automatic sprinkler system shall be provided throughout existing townhouses, when additions are made that increase buildings square footage by more than 1,200 square feet or the building total square footage will exceed 3,600 square feet.

2. An automatic residential fire sprinkler system shall not be required where additions or alterations are made to existing townhouses that do not have an automatic residential fire sprinkler system installed where the additions are 1,200 square feet or less and the building area will be 3,600 square feet or less.
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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

3. An automatic sprinkler system shall be provided throughout existing townhouses when new basements, regardless of size, are added or when existing basements are expanded by more than 50%.”

15.17.030 One- and Two-Family Dwellings Automatic Fire Sprinkler Systems California Residential Code, Chapter 3, Building Planning, Section R309, Automatic Fire Sprinkler Systems, Subsection R309.2, One- and Two-Family Dwellings Automatic Fire Sprinkler Systems, is hereby deleted and replaced with:
“Section R309.2. One- and two-family dwellings automatic fire sprinkler systems. An automatic residential fire sprinkler system shall be installed in one- and two-family dwellings, including Accessory Dwelling Units, except as otherwise provided below.

1. An automatic sprinkler system shall be provided throughout existing One- and Two- Family Dwellings, when additions are made that increase buildings square footage by more than 1,200 square feet or the building total square footage will exceed 3,600 square feet. An automatic residential fire sprinkler system shall not be required for additions or alterations to existing buildings that are not already provided with an automatic residential sprinkler system where the additions or alterations are 1,200 square feet or less and the building area will be 3,600 square feet or less. An automatic sprinkler system shall be provided throughout One- and Two-Family Dwellings when new basements, regardless of size, are added and existing basements are expanded by more than 50%.

2. An automatic sprinkler system shall not be required for an Accessory Dwelling Unit, provided that all of the following are met:
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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

2.1. The unit meets the definition of an Accessory Dwelling Unit as defined in Government Code Section 65852.2.

2.2. The existing primary residence does not have automatic fire sprinklers.

2.3. If the accessory dwelling unit is detached, it does not exceed 1,200 square feet in size.

2.4 The unit is on the same lot as the primary residence.”

SECTION 4: That Chapter 15.18 (“Property Maintenance Code”) of Title 15 (“Buildings

and Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is repealed in its entirety and replaced with the following:
“Chapter 15.18

PROPERTY MAINTENANCE CODE

15.18.010 Adoption of International Property Maintenance Code The 2024 International Property Maintenance Code, published by the International Code Council, is hereby adopted and by this reference expressly incorporated and made a part of this Chapter as though fully set forth herein. The 2024 International Property Maintenance Code shall be designated and referred to as the “Property Maintenance Code” for the City of Santa Clara.

15.18.020 References to “Housing Code”.

Any reference to the “Housing Code” contained within the Code of the City of Santa Clara, California shall be interpreted as a reference to the Property Maintenance Code.”
SECTION 5: That Chapter 15.20 (“Electrical Code”) of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is repealed in its entirety and replaced with the following:

Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

“Chapter 15.20

ELECTRICAL CODE

15.20.010 Adoption of Electrical Code.

The 2025 California Electrical Code, published by the National Fire Protection Association and the California Building Standards Commission in Part 3 of Title 24 of the California Code of Regulations, is hereby adopted and by this reference expressly incorporated and made a part of this Chapter as though fully set forth herein. The 2025 California Electrical Code shall be designated and referred to as the “Electrical Code” for the City of Santa Clara.”
SECTION 6: That Chapter 15.30 (“Mechanical Code”) of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is repealed in its entirety and replaced with the following:
“Chapter 15.30

MECHANICAL CODE

15.30.010 Adoption of Mechanical Code.

The 2025 California Mechanical Code, published by the International Association of Plumbing and Mechanical Officials and the California Building Standards Commission in Part 4 of Title 24 of the California Code of Regulations, is hereby adopted and by this reference expressly incorporated and made a part of this Chapter as though fully set forth herein. The 2025 California Mechanical Code shall be designated and referred to as the “Mechanical Code” for the City of Santa Clara.” SECTION 7: That Chapter 15.35 (“Plumbing Code”) of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is repealed in its entirety and replaced with the following:

Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

“Chapter 15.35

PLUMBING CODE

15.35.010 Adoption of Plumbing Code.

The 2025 California Plumbing Code, published by the International Association of Plumbing and Mechanical Officials and the California Building Standards Commission in Part 5 of Title 24 of the California Code of Regulations, is hereby adopted and by this reference expressly incorporated and made a part of this Chapter as though fully set forth herein. The adoption includes Appendix A, C, D, E, F, G, I, J, K, R and S. The 2025 California Plumbing Code shall be designated and referred to as the “Plumbing Code” for the City of Santa Clara.”
SECTION 8: That Chapter 15.36 (“Energy Code”) of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is repealed in its entirety and replaced with the following:
“Chapter 15.36

ENERGY CODE

15.36.010. Title.

15.36.020. Adoption by Reference.

15.36.030. Solar requirements.

15.36.010. Adoption of Energy Code.

This chapter shall be known and may be cited and referred to as the "Energy Code for the City of Santa Clara."

15.36.020. Adoption by reference.

The "2025 California Energy Code" published by the International Code Council and the State Building Standards Commission in California Code of Regulations (CCR) Title 24, Part 6 is hereby adopted by this reference expressly incorporated and made a part of this Chapter, with changes and modifications as hereinafter set forth, as the "Energy Code" for the City of Santa Clara.

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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

15.36.030. Solar requirements.
(a) Title. The Title of 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10, “Mandatory Requirements for Solar- Readiness,” is hereby amended to read as follows:

“SECTION 110.10 - MANDATORY REQUIREMENTS FOR SOLAR

READINESS AND SOLAR PANEL SYSTEM REQUIREMENTS FOR
NEW NON-RESIDENTIAL AND MULTIFAMILY BUILDINGS”
(b) Hotel/Motel Occupancies and High-rise Multifamily Buildings. 2025 CaliforniaEnergy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(a)3, “Covered Occupancies-Hotel/Motel Occupancies and High-rise Multifamily Buildings,” is hereby amended to read as follows:

“3. Hotel/Motel Occupancies and High-rise Multifamily Buildings.

Hotel/motel occupancies and high -rise multifamily buildings with ten habitable stories or fewer, that do not have a photovoltaic system installed, shall comply with the requirements of Section 110.10(b) through 110.10(d) and Table 110.10-A.”

(c) Nonresidential Buildings. 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(a)4, “Covered Occupancies - Nonresidential Buildings,” is hereby amended to read as follows: ·

“4. Nonresidential Buildings. Nonresidential buildings with three habitable stories or fewer, other than I-2 and I2.1 buildings that do not have a photovoltaic system installed, shall comply with the requirements of Section 110.10(b) through 110.10(d) and Table 110.10-A.”

(d) Solar Panel Requirements for All New Nonresidential and High -Rise Residential Buildings. 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(a), “Covered Occupancies,” is hereby amended by adding the following table to the end of subsection (a):

Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

Table 110.10-A: Solar Panel Requirements for All New Nonresidential and High- Rise Residential Buildings
Square footage of building Size of panel
Less than 10,000 sq. ft. Minimum of 3-kilowatt PV systems Greater than or equal to 10,000 sq.
ft.

Minimum of 5-kilowatt PV systems
EXCEPTION: As an alternative to a solar PV system, the building type may provide a solar hot water system (solar thermal) with a minimum collector area of 40 square feet, additional to any other solar thermal equipment otherwise required for compliance with Part 6

(e) Minimum solar area - exceptions. 2025 California Energy Code Subchapter 2, “All Occupancies —Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(b)1B, “Minimum Solar Zone Area - Multifamily Buildings, Hotel /Motel Occupancies and Nonresidential Buildings,” Exception 2, is hereby amended to read as follows:

“EXCEPTION 2 to Section 110.10(b)1B: High-rise multifamily buildings, hotel/motel occupancies with a permanently installed domestic solar water-heating system complying with Section 150.1(c)8Biii and an additional collector area of 40 square feet.”

(f) Minimum solar area - performance equivalency. 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(b)1B, “Minimum Solar Zone Area - Multifamily Buildings, Hotel/Motel Occupancies, and Nonresidential Buildings”, is hereby amended by adding the following new Exception 6 after Exception 5:

“EXCEPTION 6 to Section
110.10(b)1B: Performance
equivalencyapproved by the Building Official.”

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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

(g) Minimum solar area - shading. 2025 California Energy Code Subchapter 2, “All Occupancies—Mandatory Requirements for the Manufacture, Construction and Installation of Systems, Equipment and Building Components,” Section 110.10(b)3, “Minimum Solar Zone Area – Shading”, is hereby amended by adding the following after Paragraph B:

“110.10(b)3C. The solar zone needs to account for shading from obstructions that may impact the area required in 110.10(b)1B.

When determined by the Building Official that conditions exist where excessiveshading occurs and solar zones cannot be met, a performance equivalency approved by the Building Official may be used as an alternative.”

SECTION 9: That Chapter 15.37 (“Historical Building Code”) of Title 15 (“Buildings and Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is hereby repealed in its entirety and replaced with the following:
“Chapter 15.37

HISTORICAL BUILDING CODE

15.37.010 Adoption of Historical Building Code.

The 2025 California Historical Building Code, published by the California Building Standards Commission in Part 8 of Title 24 of the California Code of Regulations, is hereby adopted and by this reference expressly incorporated and made a part of this Chapter as though fully set forth herein. The 2025 California Historical Building Code shall be designated and referred to as the “Historical Building Code” for the City of Santa Clara.”
SECTION 10: That Chapter 15.38 (“Green Building Code”) of Title 15 (“Buildings and

Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is hereby repealed in its entirety and replaced with the following:
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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

“Chapter 15.38

GREEN BUILDING STANDARDS CODE

15.38.010. Title.

15.38.020. Adoption by Reference.

15.38.030. Definitions.

15.38.040. Residential mandatory measures-Electric vehicle (EV) charging.

15.38.050. Non-residential mandatory measures-Electric vehicle (EV) charging.

15.38.010. Title.

This chapter shall be known and may be cited and referred to as the "Green Building Standards Code" for the City of Santa Clara.

15.38.020. Adoption by reference.

The "2025 California Green Building Standards Code" adopted by the State Building Standards Commission in California Code of Regulations (CCR) Title 24, Part 11 is hereby adopted by reference, with changes and modifications as hereinafter set forth, as the Green Building Standards Code of the City of Santa Clara.

15.38.030. Definitions.
2025 California Green Building Standards Code, Chapter 1, Definitions, Section 202 (Definitions) is hereby amended by adding the following definitions:

“EV Capable: A parking space linked to a listed electrical panel with sufficient capacity to provide at least 110/120 volts and 20 amperes to the parking space. Raceways linking the electrical panel and parking space only need to be installed in spaces that will be inaccessible in the future, either trenched underground or where penetrations to walls, floors, or other partitions would otherwise be required for future installation of branch circuits. Raceways must be at least 1" in diameter andmay be sized f or multiple circuits as allowed by the California Electrical Code. Thepanel circuit directory shall identify the overcurrent protective device space(s) reserved for EV charging as "EV CAPABLE." Construction documents shall indicate future completion of rac eway from the panel to the parking space, via the installedinaccessible raceways. The parking space shall contain signage with at least a ½"font adjacent to the parking space indicating the space is designated as EV Capable for future connection of infrastructure at the designed voltage and amperage levels.

Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

Level 1 EV Ready Space: A parking space served by a complete electric circuit with a minimum of 110/120 volt, 20 -ampere capacity including electrical panel capacity, overprotection device, a minimum 1" diameter raceway that may include multiple circuits as allowed by the California Electrical Code, wiring, and either a) a receptacle labelled "Electric Vehicle Outlet" with at least a ½" font adjacent to the parking space, orb) electric vehicle supply equipment (EVSE).

Low Power Level 2 EV Ready Space: A parking space served by a complete electric circuit with 208/240 volt, 20 ampere minimum branch circuit capacity including electrical panel capacity, overprotection device, a minimum 1" diameter raceway that may include multiple circuits as allowed by the California Electrical Code, wiring, and either a) a receptacle labelled "Electric Vehicle Outlet" with at least a ½" font adjacent to the parking space, or b) electric vehicle supply equipment (EVSE) with a minimum output of 15 amperes.

Level 2 EV Ready Space: A parking space served by a complete electric circuit with 208/240 volt, 40-ampere capacity including electrical panel capacity, overprotection device, a minimum 1" diameter raceway that may include multiplecircuits as allowed by the California Electrical Code, wiring, and either a) a receptacle labelled "Electric Vehicle Outlet" with at least a ½" font adjacent to theparking space, orb) electric vehicle supply equipment (EVSE) with a minimum output of 30 amperes.

Level 3/Direct Current Fast Charger (DCFC): A parking space that includes theinstallation of a charger with the capacity to provide at least 80 kW of output.

Electric Vehicle Charging Station (EVCS): A parking space that includes installation of electric vehicle supply equipment (EVSE) with a minimum capacity of 30 amperes connected to a circuit serving a Level 2 EV Ready Space. EVCS installation may be used to satisfy a Level 2 EV Ready Space requirement.

Electric vehicle supply equipment (EVSE) shall be installed in accordance with the California Electrical Code, Article 625.

Affordable Housing: Residential buildings that entirely consist of units below market rate and whose rents or sales prices are governed my local agencies to beaffordable based on area median income.”
Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

15.38.040. Residential mandatory measures-Electric vehicle (EV) charging.

(a) 2025 California Green Building Standards Code, Chapter 4, Mandatory Measures, Division 4.1, Planning and Design, Section 4.106.4 (Electric vehicle(EV) charging for new construction) is hereby amended to read as follows:

4.106.4. Electric vehicle (EV) charging for new construction. New construction shall comply with Sections 4.106.4.1 or 4.106.4.2 to facilitate future installation and use of EV chargers. Electric vehicle supply equipment (EVSE) shall be installed in accordance with the California Electrical Code, Article 625.

Exceptions:

As per the CalGreen code, the Chief Building Official will make determinations ofexceptions.

1. On a case-by-case basis, where the local enforcing agency has determined EV charging and infrastructure are not feasible based upon one or more of the following conditions:

1.1 Where there is no local utility power supply or the local utility is unable to supply adequate power.

1.2 Where there is evidence suitable to the local enforcing agency substantiating that additional local utility
infrastructure design requirements, directly related to the implementation of Section 4.106.4, may adversely impact the construction cost of the project.

2. Accessory Dwelling Units (ADU) and Junior Accessory
Dwelling Units (JADU) without additional parking facilities, and without electrical panel upgrade or new panel installation.

ADUs and JADUs without additional parking but with electrical panel upgradesor new panels must have reserved breakers and electrical capacityaccording to the requirements of

4.106.4.1.

3. Multifamily residential building projects with valid entitlements granted by the City that have not otherwise expired before the effective date of this ordinance shall provide at least ten (10) percent of the total number of parking spaces on a building site, provided for all types of parking facilities, with Level 2 EV Ready Circuits. Calculations for the required number of EV spaces shall berounded up to the nearest whole number.

Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

4. Spaces Accessible only by automated mechanical car
parking systems are excepted from providing EV charging infrastructure.

(b) 2025 California Green Building Standards Code Chapter 4, Residential Mandatory Measures, Division 4.1, Planning and Design, Section

4.106.4.1 (New one-and two-family dwellings and townhouses with attached private garages) is hereby amended to read as follows:

“4.106.4.1 New one- and two-family dwellings and townhouses.

1. In private garages with two or more parking spaces,
install oneLevel 2 EV Ready Space and one Level 1 EV
Ready Space.

2. For each dwelling unit with only one parking space, install a Level 2 EV Ready Space

3. For parking spaces not assigned to a dwelling unit:
a. 25% of the unassigned parking space(s) shall be Level 2 EV Ready Space(s)
b. 75% of the unassigned space(s) shall be Low Power
Level 2EV Ready Space(s)

Calculations for the required minimum number of EV Ready spaces shallbe rounded up to the nearest whole number.”

(c) 2025 California Green Building Standards Code, Chapter 4, Residential Mandatory Measures, Division 4.1, Planning and Design, Section 4.106.4.1.1 (Identification) is hereby amended to read as follows:

“4.106.4.1.1. Identification. The raceway termination location shall bepermanently and visibly marked as "Level 2 EV-Ready".

(d) 2025 California Green Building Standards Code, Chapter 4, Residential Mandatory Measures, Division 4.1, Planning and Design, Section 4.106.4.2.2 (Multifamily dwellings) is hereby amended by adding the following text to the end of that section:

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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

“3. Multifamily dwellings with less than 20 dwelling units. The following requirements apply to all new multifamily dwellings with less than 20 units, and the residential portion of mixed-use buildings with less than 20 units.

a. One parking space per dwelling unit with parking shall be provided with a Level 2 EV Ready Space.

4. Multifamily buildings with 20 dwelling units or more and for the residential portion of mixed-use buildings with 20 dwelling units or more:
a. Provide one Level 2 EV Ready Space for each of the first 20 dwelling units with parking space(s)
b. For all additional dwelling units above 20 with parking space(s):
i. 25% of dwelling units with parking space(s) shall be provided with at least one Level 2 EV Ready Space
ii. 75% of dwelling units with parking spaces shall be provided with at least one Low Power Level 2 EV Ready Space

5. All multifamily residential developments shall include secured bicycle parking with110v electrical outlets.

Exception: For all Multifamily Affordable housing, 10% of dwelling units with parking space(s) shall be provided with at least one Level 2 EV Ready Space. Calculations for the
required minimum number of Level 2 EV Ready spaces shall be rounded up to the nearest whole number. The remaining dwelling units with parking space(s) shall each be provided with at least one Level 1 EV Ready Space.

Construction plans and specifications shall demonstrate that all raceways shall be a minimum of 1" and sufficient for installation of Level 2 Ready Spaces and all required EV Capable spaces; Electrical calculations shall substantiate the design of the electrical system to include the rating of equipment and any on-site distribution transformers, and have sufficient capacity to simultaneously charge EVs at all required EV spaces including EV Capable spaces; and service panel or subpanel(s) shall have sufficient capacity to accommodate the required number of dedicated branch circuit(s) for the future installation of the EVSE.

Notes:

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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

1. ALMS may be installed to decrease electrical service and transformer costs associated with EV Charging
Equipment subjectto review of the authority having
jurisdiction.

2. Installation of Level 2 EV Ready Spaces above the
minimumnumber required level may offset the minimum
number Level 1 EV Ready Spaces required on a 1:1
basis.

3. The multifamily requirements apply to multifamily
buildings with parking spaces including: a) assigned or leased to individual dwellingunits, and b) unassigned
residential parking.

4. In order to adhere to accessibility requirements in
accordance with California Building Code Chapters
11A and/or 11B, it is recommended that all accessible
parking spaces for covered newly constructed
multifamily dwellingsare provided with Level 1 or
Level 2 EV Ready Spaces.”

15.38.050. Nonresidential mandatory measures-Electric vehicle (EV) charging.

(a) 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3 (Electric vehicle (EV) charging) is hereby amended by adding the following exception after exception 2:

3. Installation of each Level 3/Direct Current Fast Charger with the capacity to provide at least 80 kW output may substitute for 11 Level 2 EVCS spaces after a minimum of 11 Level 2 EVCS spaces are installed.

(b) 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section

5.106.5.3.1 (EV capable spaces) is hereby amended to read as follows:

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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

“5.106.5.3.1 EV Capable Spaces

Nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings: EV capable spaces shall be provided as specified below and per the following requirements:

1. For retail uses: 15% of parking spaces shall be EV Capable. For Places of Religious Worship: 10% of parking spaces shall be EV Capable. For all other nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings:
35% of parking spaces shall be EV Capable.

2. Raceways complying with the California Electrical Code and no less than 1-inch (25 mm) diameter shall be provided and shall originate at a service panel or a subpanel(s) serving the area, and shall terminate in close proximity to the proposed location of the capable space and into a suitable listed cabinet, box, enclosure or equivalent. A common raceway may be used to serve multiple capable spaces.

3. A service panel or subpanel(s) shall be provided with panel space and electrical load capacity for a dedicated 208/240 volt, 40- ampere minimum branch circuit for each capable space, with delivery of 30-ampere minimum to an installed at each

4. The electrical system and any on-site distribution transformers shall have sufficient capacity to supply full rated amperage at each capable space.

5. The service panel or subpanel circuit directory shall identify the overcurrent protective device space(s) as "EV CAPABLE". The raceway termination location shall be permanently and visibly marked as "EV CAPABLE."

Calculations for the required minimum number of spaces shall all be rounded up to the nearest whole number.

Construction plans and specifications shall demonstrate that all raceways shall be a minimum of 1" and sufficient for installation at all required EVCS;electrical calculations shall substantiate the design of the electrical system to include the rating of equipment and any on -site distribution transformers, and have sufficient capacity to simultaneously charge EVs at all required EVCSincluding EV Capable spaces; and service panel or subpanel(s) shall have sufficient capacity to accommodate the required number of dedicated branch circuit(s) for the future installation of the Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

EVCS.
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Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

(c) 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3.2 (Electric vehicle charging stations (EVCS)) is hereby amended to read as follows, but Sections 5.106.5.3.2.1 through 5.106.5.3.2.4.1 shall remain unchanged:

“5.106.5.3.2 Electric vehicle charging stations (EVCS)

Nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings: In addition to the EV Capable Space requirements of Section 5.106.5.3.1, nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings shall comply with the following:

1. For retail uses: an additional 15% of parking spaces shall be provided with EVCS. For Places of Religious Worship: an additional 10% of parking spaces shall be provided with EVCS. For all other nonresidential buildings (excluding hotels and motels) and nonresidential portions of mixed use buildings:
an additional 35% of parking spaces shall be provided with EVCS.

2. Required EVCS may be provided in any combination of Level 2 and Direct Current Fast Charging (DCFC), except that at least one Level 2 EVSE shall be provided.

Notes:

1. Calculations for the required minimum number of spaces equipped with EVCS shall be rounded up to the nearest whole number.

2. ALMS may be installed to increase the number of EV chargers or the amperage or voltage beyond the minimum requirements in this code. The option does not allow forinstalling less electrical panel capacity than would be required without ALMS.

(d) 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3.3 (Use of Automatic Load Management System (ALMS)) is hereby amended to read as follows:

“5.106.5.3.3. Use of Automatic Load Management Systems (ALMS)

ALMS shall be permitted for EVCS. When ALMS is installed, the required electrical load capacity specified in Section 5.106.5.3.1 and Section Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

5.106.5.3.2 for each EVCS may be reduced when serviced by an EVSE controlled by an ALMS. Each EVSE controlled by an ALMS shall deliver a minimum 30 amperes to an EV when charging one vehicle and shall deliver a minimum 3.3 kW while simultaneously charging multiple EVs.” Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

(e) 2025 California Green Building Standards Code Chapter 5, Nonresidential Mandatory Measures, Division 5.1, Planning and Design, Section 5.106.5.3.5 (Electric vehicle charging station signage.) is hereby amended by adding the following text immediately following Section 5.106.5.3.5:

“5.106.5.3.5.1 Raceway Identification. The raceway
termination location shall be permanently and visibly marked as "EV Ready".”

SECTION 11: That Chapter 15.75 (“California Existing Building Code”) of Title 15

(“Buildings and Construction”) of “The Code of the City of Santa Clara, California” (“SCCC”) is repealed in its entirety and replaced with the following:
“Chapter 15.75

EXISTING BUILDING CODE

15.75.010 Adoption of Existing Building Code.

The 2025 California Existing Building Code published by the International Code Council, Inc. and the California Building Standards Commission in Part 10 of Title 24 of the California Code of Regulations, is hereby adopted and by this reference expressly incorporated and made a part of this Chapter as though fully set forth herein. The 2025 California Existing Building Code shall be designated and referred to as the “Existing Building Code” for the City of Santa Clara.”
SECTION 12: Savings clause. The changes provided for in this ordinance shall not affect

any offense or act committed or done or any penalty or forfeiture incurred, or any right established or accruing before the effective date of this ordinance; nor shall it affect any prosecution, suit or proceeding pending or any judgment rendered prior to the effective date of this ordinance. All fee schedules shall remain in force until superseded by the fee schedules adopted by the City Council.

Ordinance/Building Division Code Adoption Ordinance 2025 Rev: 09/2019

SECTION 13: Effective date. This ordinance shall take effect thirty (30) days after its final adoption, but no sooner than January 1, 2026; however, prior to its final adoption it shall be published in accordance with the requirements of California Government Code Section 50022.3 and Sections 808 and 812 of "The Charter of the City of Santa Clara, California." PASSED FOR THE PURPOSE OF PUBLICATION this 218T day of OCTOBER, 2025, by

the following vote:

AYES: COUNCILORS:

Chahal, Cox, Gonzalez, Hardy, and Jain, and
Mayor Gillmor

NOES:

ABSENT:

ABSTAINED:

COUNCILORS:

COUNCILORS:

COUNCILORS:

Park
None
None

ATTEST:�

�

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference: None
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1555 Agenda Date: 11/4/2025

REPORT TO COUNCIL

SUBJECT
Action to Amend Section 17.35.080 of the Santa Clara City Code to temporarily authorize a deferral for the payment of park-in lieu fees of residential developments from building permit to certificate of occupancy or final building inspection, subject to certain conditions and to bring the code into compliance with state law and approve a standard form Park In-Lieu Fee Deferral Agreement.

BACKGROUND
On February 13, 2025, the City Council held a Special Meeting regarding the state of Santa Clara’s real estate and development market, which was presented by the San Francisco Bay Area Chapter of the Urban Land Institute. As shared at the Special Meeting, the current economic conditions shaping project feasibility for the new construction of multifamily housing present an extremely challenging environment nationally and locally. Rising labor costs and material costs from tariffs, as well as high interest rates for financing, are the biggest obstacles.

Development projects pay City impact fees to address the capacity or infrastructure needed to support the associated building and population growth. These development impact fees are paid by the project sponsors to the City prior to the issuance of a project’s Building Permit, which is the City’s regulatory permit that authorizes construction to commence.

In an effort to stabilize housing construction costs, effective as of January 1, 2025, the California legislature passed and Governor Newsom signed into law SB 937. SB 937 amends the Mitigation Fee Act to shift the timing of payment of certain impact fees for “designated residential development projects” to a Certificate of Occupancy. The Certificate of Occupancy is the permit that cities issue to acknowledge that a project’s construction is complete and authorizes occupancy of individual units.

The period between Building Permit issuance and Certificate of Occupancy essentially reflects a project’s construction period.

Senate Bill 937 seeks to minimize the impact of market fluctuations and high interest rates on housing production by delaying the requirement to pay local government development fees. In addition, by delaying impact fee payment until after construction is complete, the subject fees can be excluded from construction loans, which have higher interest rates than subsequent permanent financing.

DISCUSSION
To date in 2025, 2,361 new residential units have opened in the City, which represents an especially strong year for delivery of units. The timing of housing production however relates to a period of several years including pre-development work, receipt of entitlements (planning approval), building plan review, obtainment of financing, and construction. There has been a slowdown within the housing production pipeline process, with few units receiving building permit issuance to begin City of Santa Clara Printed on 10/31/2025Page 1 of 4
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construction. Projects totaling only 114 units received building permits in 2024 and 511 units to date in 2025.

As mentioned earlier, the passage of SB 937, reflects a new requirement local governments must implement to delay when certain impact fees are collected for “designated residential development.” SB 937 defines “designated residential development” as any residential development that meets any one of the following criteria: (1) dedicates 100% of units to lower income households; (2) meets the requirements to qualify as a Low Barrier Navigation Center as described in Government Code section 65662; (3) is approved through streamlined ministerial review as authorized by Assembly Bill 2011; (4) is approved through streamlined ministerial approval and meets the requirements of Government Code section 65913.4(a); (5) is approved through the provisions of SB 4 that allow for affordable housing on the lands of faith-based uses or certain public universities; (6) is entitled to a density bonus pursuant to state density bonus law, or (7) that include 10 or fewer units.

Many projects in Santa Clara will qualify for fee deferral through SB 937. In particular, the qualification for SB 937 for projects entitled to density bonus under state density bonus law will have the most applicability in Santa Clara. A project qualifies for density bonus if it meets specified affordability requirements, including projects that have 10% of units affordable to households earning at or below 80% Area Median Income (AMI). The City of Santa Clara has an affordable housing ordinance that specifies that housing projects must have a minimum of 15% of units affordable to households earning 100% AMI. To comply with the City’s affordable housing ordinance, many projects spread their required units across affordability brackets, placing some of the 15% of units below 100% AMI and some units above 100% AMI to provide an average of 100% AMI for the required units. This affordability spread is often strategically done to have projects meet the City’s Affordable Housing Ordinance and be eligible for state density bonus law.

There are still housing projects that do not qualify for SB 937, especially projects that received planning approval before the most recent version of state density bonus law took effect on January 1, 2023. There is also a nuance to state density bonus law that does not consider housing projects that provide affordable housing units in off-site arrangements; and the SB 937 fee deferral does not apply to those projects.

Due to the triennial update of the State 2025 Building Standards Code, which takes effect January 1, 2026, projects that have been reviewed under earlier codes are now required to be issued their building permits under the previous code they were reviewed under or they will need to resubmit new plans and pay fees to be reviewed under the new 2025 Code.

The topic of potentially expanding impact fee deferral is time-sensitive as impact fees are paid at building permit issuance unless the projects are qualified for fee deferral under SB 937. Allowing expanded opportunities for impact fee deferral will support the feasibility of projects seeking to obtain financing under today’s challenging market conditions.

Proposed Ordinance Amendment to Section 17.35.080 of the Santa Clara City Code Proposed is an ordinance change to bring the City’s Code into compliance with state law by clarifying that, when required by law, payment of the parks impact fee will be deferred. It also goes above and beyond state law by allowing projects that do not qualify for a fee deferral under state law that receive a building permit prior to December 31, 2027 to receive approval for a deferral, provided the City City of Santa Clara Printed on 10/31/2025Page 2 of 4
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25-1555 Agenda Date: 11/4/2025
Manager finds that the deferral will not negatively affect the City’s park expansion efforts.

The proposed ordinance also provides that any approved deferral of Park In-Lieu Fees shall require execution of a Fee Deferral Agreement between the property owner or lessee, and the City. The Fee Deferral Agreement will specify the deferred payment schedule; establish remedies and security to ensure full payment prior to Certificate of Occupancy; and affirm that no rights to final occupancy, completion, or use of the development are vested until all deferred fees have been paid in full. The City Manager will be authorized to execute the form Fee Deferral Agreement, subject to the City Attorney’s approval. A copy of the proposed Fee Deferral Agreement is included as Attachment 2.

The Parkland in-Lieu fee, often referred to as the “Parks In-Lieu Fee,” is established and adopted by the City Council annually based the number of persons per household published in the United States Census, current estimated land value, and park improvement value.

The Parks In-Lieu Fee is often the largest fee collected by the City for residential development projects. By temporarily allowing for deferral of the payment of the parks in-lieu fee beyond state law requirements, the City hopes it will assist in the facilitation of housing construction by lowering financing costs for builders through the reduction of upfront costs. Additional time is needed to determine if other impact fees should be considered for deferral, beyond the requirements of SB 937.

The proposed ordinance would allow housing development projects throughout the City to be provided a parks in-lieu fee deferral if specific terms are met. Also proposed in the ordinance is to grant the City Manager discretion to deny a request for deferral of parks in-lieu fee should it negatively affect the City’s park expansion efforts.

The City Manager’s authority to defer payment of the Park In-Lieu Fees for projects that are not entitled to the deferral by state law will not apply to projects that receive a building permit after December 31, 2027. The purpose of this limitation is to facilitate housing in the existing pipeline process through these current economic conditions.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to California Code of Regulations Title 14 Section 15378(b)(4) in that it is an administrative activity that does not involve commitment to a specific project which may result in potential significant impact on the environment.

FISCAL IMPACT
The Parks In-lieu Fee is typically collected prior to the issuance of the building permit. However, the payment of Park In-Lieu Fees for specific designated residential projects are now deferred until the issuance of Certificate of Occupancy under SB 937. The proposed action would expand the Parks In- Lieu Fee deferral to residential development projects throughout the City that receive building permits prior to December 31, 2027, and subject to the City Manager determining that the deferral will not negatively affect the City’s park expansion efforts. With this change, Parks In-Lieu Fees will be collected prior to issuance of Certificate of Occupancy, which is one to three years after the current practice of collecting fees prior to the issuance of the building permit. The deferral of fees may delay the use of the funding and result in less buying power for those fees.

It is difficult to project the number residential building permits issued in any particular year and the City of Santa Clara Printed on 10/31/2025Page 3 of 4
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number of projects for which the developer will opt to pay the in-lieu fee rather than provide the park improvements. Thus, the amount of Parks In-Lieu Fee revenues that would be deferred from this proposed action compared to current practice of collecting in-lieu fees at Building Permit, and the impact, would also be difficult to anticipate.

The City deposits Parks In-Lieu Fees received into separate accounts specified for either Quimby or Mitigation Fee Act. During the development of the City’s Capital Improvement Program budget, in-lieu fees are allocated to Capital Improvement Program projects with allowable uses of the funds that may include acquisition of parkland and development of neighborhood and community parks, and, under certain conditions for Quimby, the rehabilitation of existing park facilities. In-lieu fees cannot be used for ongoing maintenance.

COORDINATION
This report was coordinated with the City Manager’s Office, City Attorney’s Office, Community Development Department, and Parks and Recreation Department.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Waive first reading and introduce an ordinance amending Chapter 17.35 (Park and Recreational Land) Section 17.35.080 (Procedure) of the Santa Clara City Code to temporarily authorize a deferral of the payment of park-in lieu fees of residential developments to certificate of occupancy or final building inspection, subject to certain conditions and to bring the code into compliance with state law.

2. Approve a standard form Park In-Lieu Fee Deferral Agreement and Notice of Lien with Power of Sale, on the terms and in substantially the form presented, authorize City Manager to modify the agreement as needed for individual projects, and execute the finalized agreement subject to approval as to form by the City Attorney.
.

Reviewed by: Reena Brilliot, Director of Economic Development and Sustainability Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Ordinance to Amend Section 17.35.080 of Santa Clara City Code

2. Park In-Lieu Fee Deferral Agreement and notice of Lien with Power of Sale City of Santa Clara Printed on 10/31/2025Page 4 of 4
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Ordinance/Temp Parks In-Lieu Fee Deferral Page 1 of 5
Rev: 09/2019
ORDINANCE NO. _____

AN ORDINANCE OF THE CITY OF SANTA CLARA ,
CALIFORNIA, AMENDING SECTION 17.35.080
(PROCEDURES) OF CHAPTER 17.35 (PARKS AND
RECREATIONAL LAND) OF TITLE 17 (DEVELOPMENT) OF
“THE CODE OF THE CITY OF SANTA CLARA ,
CALIFORNIA” TO AUTHORIZE DEFERRAL OF CERTAIN

PARK IN-LIEU FEE PAYMENTS SUBJECT TO CONDITIONS

WHEREAS, the Mitigation Fee Act (“Act”) regulates fees for development projects , including the timings of fee and charge payments imposed by local agencies on residential developments for the construction of public improvements; and WHEREAS, California State Legislature recently amended the Act to streamline certain residential development projects, including, but not limited to a delay in timing for payment of impact fees for qualified residential development projects; and WHEREAS, the deferral of fee payments to a later date is intended to lower financing costs for builders by reducing upfront costs, thereby encouraging more housing development projects; and
WHEREAS, when a fee payment unde r the Act is not paid fully prior to issuance of a building permit, the local agency issuing the building permit may require the property owner to execute a contract to pay the fee or charge as a condition of issuance of the building permit; and
WHEREAS, the Code of the City of Santa Clara (“SCCC”) section 17.35.080 sets forth the City’s timing and procedure for parkland dedication or fees in lieu thereof; and WHEREAS, the SCCC serves to promote the public health, safety and welfare of the community; and
WHEREAS, recent amendments to the Act requires changes to SCCC section 17.35.080 Ordinance/Temp Parks In-Lieu Fee Deferral Page 2 of 5
Rev: 09/2019
to comply with the new laws; and
WHEREAS, the City desires to bring its code into compliance with state law, and desires to facilitate housing development project construction especially during the current economic downturn to reduce barriers for housing development project construction and achieve the City’s 6th Cycle California Regional Housing Needs Allocation; and WHEREAS, to temporarily assist in the facilitation of housing d evelopment project construction the City desires to allow deferrals for park in lieu fees beyond what is required by the Act; and
WHEREAS, the proposed amendment to SCCC section 17.35.080 is attached hereto as Exhibit A and incorporated by this reference (“SCCC Code Amendment”) and is intended to bring the SCCC into compliance with state law and allow the City to accomplish its goal to temporarily facilit ate housing development projec t construction during the current economic downturn; and
WHEREAS, on November 4, 202 5, the City Council considered the SCCC Code Amendment along with the staff report and supporting documentation, staff presentations, information included in the record and all interested persons were given an opportunity to give testimony and provide evidence in support of and in opposition to the proposed SCCC Code Amendment; and
WHEREAS, on November 4, 2025, the City Council waived a first reading and approved in the form presented the introduction of this Ordinance for the SCCC Code Amendment.

NOW THEREFORE, BE IT ORDAINED BY THE CITY OF SANTA CLARA AS FOLLOWS:

SECTION 1: The recitals set forth above are true and correct and are hereby incorporated herein by this reference as if fully set forth in their entirety.

Ordinance/Temp Parks In-Lieu Fee Deferral Page 3 of 5
Rev: 09/2019
SECTION 2: The City Council of the City of Santa Clara hereby amends Section 17.35.080 (Procedure) of Chapter 17.35 (Park and Recreation Land) of Title 17 (Development) of The Code of the City of Santa Clara as provided in Exhibit A, by adding the text shown in double underline (example) and deleting the text shown in strikeout (example).

SECTION 3: Ordinances Repealed. With exception of the provisions protected by the savings clause, all ordinances (or parts of ordinances) in conflict with or inconsistent with this ordinance are hereby repealed.

SECTION 4: Savings clause. The changes provided for in this ordinance shall not affect any offense or act committed or done or any penalty or forfeiture incurred or any right established or accruing before the effective date of this ordinanc e; nor shall it affect any prosecution, suit or proceeding pending or any judgment rendered prior to the effective date of this ordinance. All fee schedules shall remain in force until superseded by the fee schedules adopted by the City Council.

SECTION 5: CEQA. Adoption of the SCCC Code Amendment is not a project as defined by the CEQA pursuant to CEQA Guideline section 15378 because it does not have any potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and it involves only organizational and administrative activities of the City; it does not involve or otherwise authorize any construction or physical activity that could impact the environment. And even if adoption of the SCCC Code Amendment was considered to be a project under CEQA, it would be exempt from CEQA review pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that adoption of the SCCC Code Ordinance/Temp Parks In-Lieu Fee Deferral Page 4 of 5
Rev: 09/2019
Amendment would have a significant effect on the environment given that it does not involve or authorize any construction or physical activity that could impact the environment.

SECTION 6: Effective date. This ordinance shall take effect thirty (30) days after its final adoption; however, prior to its final adoption it shall be published in accordance with the requirements of Section 808 and 812 of “The Charter of the City of Santa Clara, California.” AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ___________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference:

Exhibit A: SCCC Code Amendment

Ordinance/Temp Parks In-Lieu Fee Deferral Page 5 of 5
Rev: 09/2019
Exhibit A
AMENDING SECTION 17.35.080 OF THE CODE OF THE CITY OF SANTA CLARA

17.35.080 Procedure.
(a) Upon receiving a complete application for a residential development or subdivision, the Director of Parks and Recreation shall determine the conditions necessary to comply with the requirements for parkland dedication or fees in-lieu thereof as set forth in this chapter and said conditions shall be proposed to the approving authority as conditions of approval for the project. The establishment of such conditions for projects that do not involve a subdivision shall comply with the procedures set forth in Government Code Section 66001 et seq.
(b) At the time of project approval, the approving authority shall consider the recommendation of the Director of Parks and Recreation and make a final determination as to the land to be dedicated and/or fees to be paid by the developer. (c) Any in-lieu fees imposed under this chapter shall be due and payable to the City prior to issuance of a building permit for each dwelling unit. The in-lieu fee due for each dwelling unit is determined based on the number of units within the dwelling unit and eligible credit for the dwelling unit as authorized in this Chapter. Notwithstanding the foregoing, (1) when required by applicable state law, or (2) upon request of a project developer for projects that receive building permits prior to December 31, 2027; and provided that the conditions set forth in subsection (d), below are satisfied, a developer’s obligation to pay in-lieu fees may be deferred to the date which is the earlier to occur of: (i) approval of the first temporary certificate of occupancy, (ii) the final building inspection, or (iii) the issuance of a final certificate of occupancy for the project.
(d) To qualify for the fee de ferral described in subsection (c), above, the City Manager must determine the deferral will not negatively affect the City’s park expansion efforts, and the owner, or lessee if the lessee’s interest appears of record, of the real property for which the fees are required must enter into a recordable agreement with the City that provides for the terms of deferral (“Fee Deferral Agreement”). The Fee Deferral Agreement shall be executed and recorded prior to issuance of the building permit for the development . The Fee Deferral Agreement shall constitute a lien on the property from the date of recordation and shall be enforceable against successors in interest to the property owner or lessee.

Among other terms approved by the City Manager and the City Attorney, the Fee Deferral Agreement shall provide that approval of the first temporary certificate of occupancy for each separate dwelling (if there are multiple buildings) shall not be granted until the in-lieu fees are paid for that dwelling. The Fee Deferral Agreement shall also provide that, in any action to collect the in-lieu fee or any portion therefore, the City shall be entitled to all its costs of enforcement and collection, including reasonable attorney’s fees . The City Manager is authorized to execute t he Fee Deferral Agreement and release of lien agreement on behalf of the City in a final form acceptable to the City Attorney. (d) (e)Refunds. In the event a developer does not use a building permit for construction of a dwelling unit, the City will refu nd the fee collected for that dwelling unit at the time of expiration of the building permit. In addition, the City shall commit the funds to the uses authorized under this chapter within five years of the latter of the date the fee was paid, the issuance of buildings permits on one -half of the lots created by the subdivision, or the construction of one-half of the dwelling units for developments not involving subdivisions. If Ordinance/Temp Parks In-Lieu Fee Deferral Page 6 of 5
Rev: 09/2019
such fees are not committed within this time, they, without any deductions, shall be distributed and paid to the then record owners of the properties in the same proportion that the size of their lot bears to the total area of all lots within the development.

1 The undersigned declares that this document is recorded at the request of and for the benefit of the City of Santa Clara and therefore is exempt from the payment of the recording fee pursuant to Government Code §6103 and 27383 and from the payment of the Documentary Transfer Tax pursuant to Revenue and Taxation Code §11922.

PARK IN-LIEU FEE DEFERRAL AGREEMENT

AND NOTICE OF LIEN WITH POWER OF SALE

This PARK IN-LIEU FEE DEFERRAL AGREEMENT AND NOTICE OF LIEN WITH POWER OF SALE (“Agreement”) is entered into as of __________, 20__, (“Effective Date”), by and between [OWNER NAME], a[n] choose one: _________ (enter State name) corporation/partnership/individual, (“Developer”), and the City of Santa Clara, a charter city and municipal corporation (“City”). City and Developer may be referred to individually as a “Party” or collectively as the “Parties”. This Agreement is entered into with reference to the following facts:

RECITALS
A. Developer is the fee title owner of certain real property located at [STREET ADDRESS], Santa Clara, California, more specifically described in Exhibit A (“Property”).

Developer has received the required approvals for the development of the Property [PROJECT DESCRIPTION] (the “Project”).

B. The City is authorized under state law to levy, and the Developer is obligated under the City of Santa Clara Municipal Code (“City Code”) Chapter 17.35 to pay certain park fees in-lieu of land dedication associated with the development of real property. The park in- lieu fees required for the Project are described in Exhibit B (“Park Fees”).

C. Developer has requested, or is otherwise entitled to, a deferral of the payment of Park Fees and, pursuant to its authority under City Code Section 17.35.80, City has approved a deferral of Developer’s obligation to pay the required Park Fees for its Project subject to the terms and conditions set forth in this Agreement.

NOW, THEREFORE, in consideration of the above recitals, and other good and valuable consideration the receipt and sufficiency of which the Parties hereby acknowledge, Developer and City agree as follows:

RECORD WITHOUT FEE
PURSUANT TO GOV’T CODE SECTION 6103

Recording Requested by:

Office of the City Attorney
City of Santa Clara, California

When Recorded, Mail to:

Office of the City Clerk
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050

Form per Gov’t Code Section 27361.6 [SPACE ABOVE THIS LINE FOR RECORDER’S USE]

2 1. Payment of Park Fees. Developer agrees to pay to the City the Park Fees for the Project prior to (and as a condition precedent to) the earlier of the following: (a) the City’s issuance of the first certificate of occupancy (whether temporary or final) or (b) the City’s approval of the final building inspection of the Project. If the Project contains more than one dwelling, the Park Fees are due consistent with the procedure set forth in City Code section 17.35.080(c) and as more particularly set forth in Exhibit B for each dwelling prior to receipt of the first certificate of occupancy, or final building inspection, whichever is first for that dwelling.

2. Lien Against the Property.
a. The Developer hereby grants to the City a lien, with power of sale, on the Property and Project to secure final payment of the Park Fees and the City’s cost of foreclosure, if applicable, subject to the provisions of Section 2.b below. This Agreement shall be recorded in the grantor-grantee index in the name of the City as grantee and in the name of Developer as grantor.
b. Notwithstanding anything herein to the contrary, until such time as any indebtedness secured by a deed of trust recorded prior to the date hereof (the “Senior Indebtedness”) has been repaid in full and the security instrument securing such Senior Indebtedness for the benefit of a senior lender (the “Senior Lender”) has been released and discharged, the City shall not, without the prior written consent of Senior Lender, which may be withheld in Senior Lender’s sole and absolute discretion, take any enforcement action set forth herein, including, without limitation, (i) accelerate any amounts due hereunder, or (ii) exercise any of City’s remedies or enforcement actions hereunder (including, without limitation, the commencement of any judicial or non-judicial action or proceeding, exercise of any power of sale or commencement of foreclosure of the lien created hereunder). Notwithstanding the foregoing, if the Developer does not timely pay the Park Fees, the City shall have the right, in its sole and absolute discretion, to withhold issuance of any Certificates of Occupancy or approval of the final building inspection for the Project.

3. Release of Lien and Issuance of Certificate of Occupancy. Upon full payment of the Parks Fees and foreclosure costs for a foreclosure commenced but not completed (if applicable): (i) the City shall promptly reconvey, terminate and release this Agreement and any lien created hereunder by executing a release of the lien from the Property in substantially the same form as shown in Exhibit C; and (ii) the City’s Parks and Recreation Director will authorize issuance of the Certificates of Occupancy for any completed dwelling units in the Project being withheld pending such payment.

4. Enforcement of Lien. In the event Developer fails to pay any amount owing hereunder, on or before the due date, the City has the right to exercise all rights and remedies and to maintain any action in law or equity to enforce the terms and covenants of this Agreement. Without limiting the foregoing, the City shall have the right to withhold the issuance of any Certificates of Occupancy or final building inspection approval for the Project, may foreclose the lien described herein, using the power of sale, by non-judicial foreclosure under Civil Code Section 2924 et seq., and may appoint or substitute any title insurance company as trustee for such purpose, subject to the provisions of Section 2b, above. Any costs, expenses or fees related to any collection or enforcement of the foreclosure, including, but not limited to, City staff time, third-party costs, reasonable attorneys’ fees and litigation costs, interest,

3 and any other costs, shall also be secured by the lien. A failure to cure a default under this Agreement within ten (10) business days after written notice shall cause the Park Fees to become immediately due and payable. All defaulted amounts shall bear interest from the date of issuance of the building permit until paid in full, at a rate equal to the lesser of ten percent (10%) per annum or the maximum rate permitted by law, and such interest shall be secured by the lien described herein.

5. Covenants Run with the Land. The terms, covenants, and conditions made in this Agreement shall run with the land and shall bind all heirs, legal representatives, successors in interest, assigns, contractors, and subcontractors of the Parties. If there is more than one successor in interest, all successors will be jointly and severally liable for all obligations under this Agreement. This Section does not limit the effect of Section 7 below.

6. Payment of Escrow Proceeds. Developer shall immediately notify the City of the opening of any escrow account for the sale of the Property, or portion thereof, while this Agreement is effective. In addition, Developer shall provide appropriate notification in the escrow instructions to the escrow agent that the total amount of the Park Fees shall be paid to the City from the sale proceeds in escrow prior to disbursing proceeds to the seller.

7. No Third-Party Beneficiaries. There are no third-party beneficiaries to this Agreement. No person or entity who or which is not a signatory to this Agreement shall be deemed be benefited or intended to be benefited by any provision hereof, and no such person or entity shall acquire any rights or causes of action against either the City or Developer hereunder as a result of the City’s or Developer’s performance or nonperformance of their respective obligations under this Agreement.

8. Prevailing Wage.
a. To the maximum extent allowed by law, Developer shall defend (with counsel acceptable to the City), indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Developer and its contractors to comply with, to the extent applicable to the Project, all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Section 1776), hours of labor (Labor Code Sections 1813 and 1815), public works contractor registration (Labor Code Sections 1725.5 and 1771.1) and debarment of contractors and subcontractors (Labor Code Sections 1777.1).
b. It shall be the sole responsibility of Developer to determine whether to comply with Prevailing Wage Laws with respect to all or any portion of the Project as a result of this Agreement. As a material part of this Agreement, Developer agrees to assume all risk of liability arising from any decision not to comply with Prevailing Wage Laws.

9. Venue; Jurisdiction. In the event that an action or proceeding is brought by either Party hereunder, the Parties agree that venue of such action is exclusively in a state court in Santa Clara County, California. This Agreement must be interpreted in accordance with, and governed by, the laws of the State of California.

10. Time of the Essence. Time is of the essence of each and every provision of this Agreement.

4 11. Severability. If any provision of this Agreement is for any reason held to be invalid or unenforceable, the remainder of this Agreement will not be affected thereby and remains valid and fully enforceable.

12. Indemnity. To the fullest extent permitted by law, Developer shall defend and hold City its officials, officers, employees and agents (collectively, the “Indemnified Parties”) harmless from liability from: (i) any and all actions, claims, damages, injuries, challenges and/or costs of liabilities arising from the Indemnified Parties’ approval of any and all entitlements or permits arising from the Project and this Agreement; (ii) any damages, liability and/or claims of any kind for any injury to or death of any person, or damage or injury of any kind to property which may arise from or be related to the direct or indirect operations of Developer or its contractors, subcontractors, agents, employees or other persons acting on Developer’s behalf which relate to the Project and/or the Property. Developer further agrees that such indemnification and hold harmless shall include all fees and costs associated with the defense of the Indemnified Parties. City shall have the right to have its legal counsel represent Indemnified Parties in any such proceeding. Notwithstanding the foregoing, Developer shall not be obligated to indemnify and hold the Indemnified Parties harmless from liability from liabilities, claims, losses, damages, costs, and expenses arising from the active negligence or willful misconduct of Indemnified Parties or their agents and employees. The provisions of this Paragraph 12 (Indemnity) shall survive the expiration or earlier termination of this Agreement with respect to matters.

13. Attorneys’ Fees. If any actions or proceeding is instituted by either party to interpret, challenge, enforce, or which relates in any other way to, this Agreement, the prevailing Party is entitled to reasonable attorneys' fees and costs in addition to any other relief adjudged by the court.

14. Notices. Any notices relating to this Agreement are to be given in writing and deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:

City:

City of Santa Clara
Attention: Office of the City Manager
1500 Warburton Avenue
Santa Clara, CA 95050 and by e-mail at
[email protected]
Copy to: Director of Parks and Recreation
Developer:

Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.

15. Entire Agreement. This Agreement, including all its exhibits, which are hereby incorporated herein by this reference, and all documents reference herein, constitutes the entire agreement between the Parties and supersedes all prior or contemporaneous agreements, representations,

5 warranties and understandings of the Parties concerning the subject matter contained herein, written or oral.

16. Amendment. No change, modification, addendum or amendment to any provision of this Agreement shall be valid unless executed in writing by each Party hereto.

17. Signatures. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of their respective legal entities. This Agreement may be executed in multiple originals, each of which is deemed to be an original.

18. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original, and all such counterparts shall together constitute a single binding instrument.

(Signature page follows)

6 SIGNATURE PAGE

TO PARK IN-LIEU DEVELOPMENT FEE DEFERRAL AGREEMENT

AND NOTICE OF LIEN WITH POWER OF SALE
IN WITNESS WHEREOF, City and Developer have caused this Agreement to be executed on their behalf by their respective duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney

JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771

“CITY”

*INSERT DEVELOPER’S NAME
*choose one: a[n] __________ (insert State) corporation/partnership/individual

Dated:

By (Signature):

Name:

Title:

Principal Place of
Business Address:

Email Address:

Telephone: ( )
Fax: ( )
“DEVELOPER”

* All signatures must be accompanied by an attached notary acknowledgement. * Proof of authorization for signatures is required to be submitted concurrently with this Agreement.

7 STATE OF CALIFORNIA )
) SS

COUNTY OF SANTA CLARA )

On _________________ before me __________________________________, (Name, Title of officer – e.g. Jane Doe, Notary Public) personally appeared ____________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s ) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

_________________________________ (Seal)
(Signature of Notary)

8 EXHIBIT A
Legal Description of Property

[Insert Legal Description]
APN: [Insert APN]
JPN: [Insert JPN]

9 EXHIBIT B

[INSERT FEE HERE]

10 EXHIBIT C
Form Release of Lien

RELASE OF LIEN UPON REAL PROPERTY

FOR PAYMENT OF DEVELOPMENT IMPACT FEES
WHEREAS, on __________, ___________________________ (“Developer”) and the City of Santa Clara, a charter city and municipal corporation (“City”), entered into an Park In-Lieu Development Fee Deferral Agreement and Notice of Lien with Power of Sale (“Agreement”), which created a lien to secure deferred payment of park in-lieu fees. This Agreement was recorded as Document No. _________________________________________________________ in the Official Records of the County of Santa Clara, California.

WHEREAS, Developer has satisfied the conditions for the release of lien encumbering certain property under the Agreement;
NOW, THEREFORE, the City hereby releases all of its right, title, and interest to the lien in the Affected Property consisting of real property described in Exhibit A of the Agreement and reproduced as Exhibit 1, which is attached to and incorporated a part of this Release.

(SIGNATURE PAGE TO FOLLOW)

RECORD WITHOUT FEE
PURSUANT TO GOV’T CODE SECTION 6103

Recording Requested by:

Office of the City Attorney
City of Santa Clara, California

When Recorded, Mail to:

Office of the City Clerk
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050

Form per Gov’t Code Section 27361.6 [SPACE ABOVE THIS LINE FOR RECORDER’S USE]

11 CITY OF SANTA CLARA, CALIFORNIA,
a chartered California municipal corporation

APPROVED AS TO FORM:

GLEN R. GOOGINS
City Attorney

JŌV AN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-1126 Agenda Date: 11/4/2025

REPORT TO COUNCIL

SUBJECT
Action on adoption of Resolution to establish the Stadium Neighborhood Relations Ad Hoc Subcommittee (Committee) and appoint up to three City Councilmembers with one alternate to serve on the Committee.

BACKGROUND
The City of Santa Clara welcomed Levi’s® Stadium (Stadium) with the official ribbon-cutting ceremony on July 17, 2014; the inaugural Stadium event was a San Jose Earthquakes match that took place on August 2, 2014.

In the last decade that the Stadium has been in operation for National Football League (NFL) and non-NFL events, the City has established procedures and programs to help address impacts to the neighborhoods. These include the Neighborhood Protection Detail, a hotline for residents to report stadium-related issues, and the Police Department’s Community Response Team.

Levi’s®Stadium will serve as a host venue for two internationally significant events in 2026: Super Bowl LX and FIFA World Cup 2026TM. These events will bring substantial regional attention and economic activity to Santa Clara and will likely also result in temporary disruptions and neighborhood impacts, including traffic, parking, noise, and public safety concerns.

As the City continues its preparations for these events and Levi’shosts regular NFL games and non- NFL events, staff recognizes the importance of maintaining strong communication and collaboration between the City, residents, businesses, and stadium stakeholders. Additionally, the City Council’s priority initiatives include establishing a subcommittee focused on Stadium/community relations. As such, the creation of a focused ad hoc subcommittee will allow the City Council to work directly with staff, community members, and businesses to ensure neighborhood concerns are heard and addressed throughout the planning process. The Ad Hoc Subcommittee will help foster engagement and communication with the residents in the neighborhoods that will be impacted.

DISCUSSION
An Ad Hoc Subcommittee is a temporary committee established by the City Council, comprised of less than a quorum of Councilmembers, to address a specific issue or project of limited scope and duration. Ad Hoc subcommittees are typically formed to study, evaluate, or provide recommendations on topics that require focused attention outside of the regular Council meeting structure.

To establish the Stadium Neighborhood Relations Ad Hoc Subcommittee (Committee), the City Council will need to take action to approve the Committee and appoint up to three Councilmembers City of Santa Clara Printed on 10/31/2025Page 1 of 4
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25-1126 Agenda Date: 11/4/2025
to serve as the Committee.

Committee Structure:

The Committee could consist of up to three Council members who will serve as the Committee members. To support the efforts of the Committee, representative(s) from the Police Department; Stadium management; and City/Stadium Authority staff will participate in Committee meetings as appropriate.

The Committee’s duration will be from December 2025 through August 2026.

This Committee would be an ad hoc subcommittee and, therefore, is not a legislative body under the Brown Act. Notwithstanding, in recognition of the Committee’s purpose in engaging the affected community, staff will make it a priority to publicly notice meetings so that community members can attend and provide input.

Committee Focus:

The focus of the Committee will be to address concerns and impacts from the Stadium events.

It will serve as a forum for dialogue between the Stadium, city staff, elected officials, residents, and businesses.

The Committee will serve as a forum for communication and coordination rather than a decision-making body regarding operational or deployment matters.

The goal is to share with the residents and businesses the impacts that will include traffic issues, noise and quality of life issues, parking in neighborhoods, weekend curfew, creek trail impacts, rideshare drop-off zones, public benefits, and processes for handling complaints.

Committee Meeting Frequency and Location:

The Committee would meet four times; December 2025, February/March 2026, May 2026, and August 2026.

Council has expressed a desire to host the committee meetings in the northside of the city. In alignment with this, it is envisioned that the Committee meetings will be held at the Northside Branch Library.

The dates and times of the Committee meetings will vary to allow flexibility in scheduling, providing several key benefits. Varying the dates and times of meetings will create more opportunities for residents and businesses to participate, particularly those with differing work schedules, family commitments, or other constraints. This approach also enables the committee to meet as needed in response to emerging issues or new information related to major event planning.

Committee Members:

The City Council will need to appoint up to three councilmembers to serve as committee members and a Council member to serve as an alternate.

Committee Area:

The Committee’s focus area will include the residential neighborhoods surrounding Levi’s® City of Santa Clara Printed on 10/31/2025Page 2 of 4
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25-1126 Agenda Date: 11/4/2025
Stadium, as well as the new housing developments in the Tasman East area. Specifically, the focus area extends south from Gianera Street to Agnew Road, and east from Moreland Way to Lick Mill Boulevard, up to Calle De Mundo. A map outlining these boundaries is attached to this report.

Staff collaborated with the Police Department to develop the map, which identifies the residential areas most likely to experience impacts from the major events occurring at the Stadium.

Communication to Residents:

Staff will send a notice to all residents within the committee area to inform them of the establishment of the Committee, the purpose of the Committee, the anticipated meeting schedule, and the meeting location.

To hold the first Committee meeting in December 2025, staff will need the City Council to establish the Committee at tonight’s meeting.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
At this time there is no fiscal impact to the Stadium Authority or the City other than staff time. Any expenses associated with the Committee (noticing, hosting the meetings, etc.) will be charged to the Stadium Authority based on existing policies and practices.

Police Department participation will be accommodated within existing resources; no new resources have been identified or provided for this purpose. This effort will occur concurrently with extensive planning and operational commitments related to the 2026 events.

COORDINATION
This report has been coordinated by the City Manager’s Office and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Adoption of a resolution establishing a Stadium Neighborhood Relations Ad Hoc Subcommittee (Committee) through August 2026, appoint up to three Councilmembers with one alternate to serve on the Committee, and direct staff to take all necessary and appropriate actions to implement and support the Committee.

City of Santa Clara Printed on 10/31/2025Page 3 of 4
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25-1126 Agenda Date: 11/4/2025
Reviewed by: Paulina Morales, Assistant City Manager
Approved by: Jovan Grogan, City Manager

ATTACHMENT

1. Draft Resolution

2. Stadium Neighborhood Relations Ad Hoc Subcommittee Area Map City of Santa Clara Printed on 10/31/2025Page 4 of 4
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Resolution/ Stadium Neighborhood Relations Ad Hoc Subcommittee Page 1 of 2 Rev: 7/27/2023
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA

TO ESTABLISH THE STADIUM RELATIONS AD HOC COMMITTE

COMPRISED OF UP TO THREE CITY COUNCILMEMBERS AND
FOR A DURATION COMMENCING DECEMBER 2025 TO AUGUST
2026

WHEREAS, Levi’s® Stadium (Stadium) official opened July 17, 2014. The Stadium is home to the San Franciso Forty Niners and hosts National Football League (NFL) and non-NFL events; WHEREAS, The Stadium Authority executed the Stadium Operations Agreement with Forty Niners SC Stadium Company LLC and Stadium Management Agreement with Fortify Niners SC stadium Company LLC to manage and operate the Stadium for NFL and non-NFL events; and, WHEREAS, Over the last decade City staff have developed programs and procedures to mitigate impacts to the neighborhoods surrounding the Stadium during NFL and non-NFL events;
WHEREAS, In 2026, the City will be hosting two major sporting events at the Stadium: Super Bowl LX (SBLX) and six Fédération Internationale de Football (FIFA) Men’s World Cup 2026 (FWC26) matches; and
WHEREAS, As these are international sporting events that will have larger impacts to the neighborhoods surrounding the Stadum, the City wishes to establish a Stadium Relations Ad Hoc Subcommittee to help foster engagement and communication with the residents in the neighborhoods that will be impacted

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SANTA CLARA AS FOLLOWS:

1. The City Council hereby establishes the Stadium Relations Ad Hoc Subcommittee on the following terms:

A. The Ad Hoc Committee will have a max of three Committee members, with one Resolution/ Stadium Neighborhood Relations Ad Hoc Subcommittee Page 2 of 2 Rev: 7/27/2023
designated alternate. The City Council will appoint the Council members to serve as the committee members.

B. The focus of the committee will be to address concerns and impacts from the Sta dium hosting the two international sporting events. It will serve as a forum for dialogue between the Stadium, city staff, elected officials, residents and businesses.

C. The Duration of the Ad Hoc Subcommittee will be from December 2025 through August 2026 with meetings held at the North Branch Library (695 Moreland Way, Santa Clara).

D. The Committee geographic area of focus is included in Attachment No. 1.

2. The City Council appoints the following Council member(s) to the Committee. i. _____________________, Chair
ii. _____________________, Vice Chair
iii. _____________________, Member
iv. _____________________, Alternate

3. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ___ DAY OF _________, 20__, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference:

1. Stadium Relations Committee Map
Santa ClaraY outh
Soccer Park
Santa Clara
Golf and
Tennis Club
Santa Clara
PAL BMX Track
AgnewPark
Fairway
Glen Park
Lick MillPark
Agnews
Historic
Park
Santa Clara
Convention
Center
Levi's
Stadium
Ulistac
Natural
Area
California's
Great America
Tasman
Garage
Lake
side
Drive
CA237 Free
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La
kes
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Dri
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Agnew
Roa
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Garrit
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Tasman
Drive
Hogan Drive
Calle
De Luna
Bongiovanni Place
Laurie
Aven
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Norman Avenue
Great
Am
eri
ca
Way
Calle
Del Mund
o
Eisenhower Drive
ClydeAven
ue
Calle DePrimavera
Calle Del Sol
Patrick Henry Drive
Old
Iron
sides
Drive
Burton Drive
Garrett Drive
Juliette LaneFree
do
m
Cir
cle
Our Ladys Way
Augustine Drive
Bunker Hill Lane
Old MountainView Alviso Road
Lafayett
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Stree
t
LickMillBou
levard
Blue
Lag
oon
Drive
Atlantic Court
Stewart
Lane
Leonard Stocking Drive
Burd
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Lan
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Sec
ondStreet
Hargis Way
Gianera StreetVilla Place
Davis Street
Ave
nida
De
Los
Arb
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Chestnut Street
Plaza Corona
Moulin Place
Fuller
Str
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Alcalde
Stre
et
East River
Parkway
Beth
Cour
t
Ba
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Aven
ue
Leith
Av
en
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Headen Way
Rivermark Parkway
Duvall Court
Garzoni
Place
Snead Drive
Gillmor
St
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Burke Drive
Che
eney
Street
Avenida
De
Las
Flores
Tannery Way
Avenida
De
Lago
TyneWay
Calle
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LochLomondStreet
Haig
Str
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Lak
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San
ta
Clara
Driv
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Pla
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Escuela
Thoma
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Fairway Glen Drive
Lenox Place
Network Circle
Nelson Court
Marston Lane
Re
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Dinn
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Leo
nard
Cour
t
Payne
Place
Rambo Court
Sawyer Court
Regina Court Fillmore Street
Brackett
Way
Silva Place
Keith Lane
Hichborn Drive
Stars and Stripes Drive
Av
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Carm
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Wa
tson
Circl
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Kin
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Mangrum Drive
Armour Drive
Avina
Circle
Demaret Drive
Tob
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LassDrive
Nelson Drive
Wilcox Avenue
Russell Avenue
Peterson Way
Billings Circ
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DemocracyWay
Laird Circle
Wyatt Drive
Betsy Ross Drive
Palm
Drive
Doyle
Circle
Lafayet
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Stree
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Patrick Henry Drive
Lafayet
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Stree
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Row
ena
Court
MissionCollegeBoulevard
Old GloryLane
Marvell Lane
Avenida De Guadal
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Avenida De la
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Nantucket Circl
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Vista Club Circ
le Carlyle Court
Transill Circle
Cole Place
Brackett
Way
Kelley
Way
CortePri
mavera
Cheeney Street
Beech Street
Ash Street
Ramshall Place
Macedo Place
Silveria
Court
Klune
Court
Hunter Place
Erie Court
Running Water Court
Creek Bed Court
Weston Place
Saint Claire Court
Shoreside Court
River Bed Court
County of Santa Clara, Vantor
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0 0.50.25 Miles Created by the IT-GIS Team.

Last updated 10/31/25.

Stadium Neighborhood Relations Subcommittee Map
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