Date: 4/2/2025, 1:00 p.m.
Teams Meeting: Sujata Reuter and Aracely Azevedo (City/SCSA); Jodi Marvet (49ers/Stadium Manager); Banesa Laird and Rennetta Poncy (Alliant) • Discussion of Insurance Procurement for Santa Clara Stadium Authority
Date: 04/02/2025, 4:30 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. Various Stadium Issues
Weekly Accounting Status Meeting
Date: 4/09/2025; 2:30pm to 2:42pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Erin Fernandez and Jeremiah Lagasca (49ers/Stadium Manager)
1. Non NFL Event reporting
2. FMS Review
3. KPMG AUP Audit
SCSA Capital Projects Update Meeting
Date: 4/21/2025; 11:00am to 12:00pm
Zoom Meeting: Elycia Knight, Chuck Baker, Armand Lobao (City/SCSA); Francine Hughes (49ers/Stadium Manager)
Discussion:
• Review critical items related to capital projects.
• Review Outstanding Change Orders.
Super Bowl LX League Event Agreement
Date: 04/21/2025; 1:30 p.m. to 4:00 p.m.
In Person Meeting at Nixon Peabody LLP Office
Attendees: Jovan D. Grogan, Glen R. Googins, Chuck Baker, Christine Jung (CSC/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager); Zaileen Janmohamed, Ruth Shikada, Sonia Nayak, Robert Weikert; (Bay Area Host Committee (BAHC) or on behalf of BAHC)
1. Super Bowl LX League Event Agreement Negotiations
Popdock Training
Date: 4/22/2025; 3:00pm to 3:22pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Erin Fernandez and Jeremiah Lagasca (49ers/Stadium Manager)
1. Popdock overview and training
Super Bowl LX League Event Agreement
Date: 04/23/2025; 9:30 a.m. to 12:30 p.m.
In Person Meeting at Bay Area Host Committee Office
Attendees: Jovan D. Grogan, Glen R. Googins, Chuck Baker, Christine Jung (CSC/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager); Zaileen Janmohamed, Ruth Shikada, Sonia Nayak, Robert Weikert; (Bay Area Host Committee (BAHC) or on behalf of BAHC)
1. Super Bowl LX League Event Agreement Negotiations
Weekly Accounting Status Meeting
Date: 4/23/2025; 2:30pm to 3:24pm
Teams Meeting: Tyler Cook, Brenda Lee, and David Presley (City/SCSA); Erin Fernandez and Jeremiah Lagasca (49ers/Stadium Manager)
1. PS Depreciation & PS True-Up Invoices
Financial Management System
Managed Services Status Meeting
Date: 04/23/2025; 3:30pm to 3:50pm
Zoom Meeting: Tyler Cook, Brenda Lee, and David Presley (City/SCSA); Alex Wilson (49ers/Stadium Manager); Danny Clemenson and Chad Hundley (Armanino)
1. Available system review, available support hours and academy courses
2. Business Central integration
Date: 04/23/2025, 6:00 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. Super Bowl LX
Stadium Authority Budget Meeting
Date: 04/24/25; 11:30am to 1:00pm
In Person Meeting at Mendocino Farms, 2040 Wyatt Dr., Santa Clara, CA 95054: Kenn Lee (SCSA); Jeff Fong and Chris Steele (49ers/Stadium Authority)
1. Stadium Authority Year End
2. Auditor RFP
Weekly Accounting Status Meeting
Date: 4/30/2025; 2:30pm to 2:37pm
Teams Meeting: Brenda Lee (City/SCSA); Erin Fernandez and Jeremiah Lagasca (49ers/Stadium Manager)
1. Capital expenditures year-end reconciliation
2. Public Safety cost invoices
Weekly Accounting Status Meeting
Date: 05/07/25; 2:30pm to 2:57pm
Teams Meeting: Tyler Cook (SCSA); Erin Fernandez and Jeremiah Lagasca (49ers/Stadium Manager)
1. MS Business Central FMS
2. Year-end tasks and deadlines
3. Purchase Order process
4. FMS Review
5. CapEx Invoices
6. Public Safety Costs
7. SBL
Weekly Accounting Status Meeting
Date: 05/14/25; 2:30pm to 2:52pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Caitlin Ritchie, Erin Fernandez, and Jeremiah Lagasca (49ers/Stadium Manager)
1. Year-end tasks and deadlines
2. Purchase Order report
3. PopDock attachments
Date: 06/02/2025, 6:00 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. Touch Base Regarding Stadium Issues
SCSA Capital Projects Update Meeting
Date: 6/2/2025; 11:00am to 12:00pm
Zoom Meeting: Elycia Knight, Armand Lobao, Nimisha Agrawal, Afshan Hamid (City/SCSA); Joseph Crummit (DevCon)
Discussion:
• Review critical items related to capital projects.
• Review Outstanding Change Orders.
Procurement Team Intro
Date: 6/04/2025; 9:00am to 10:00am
In Person Meeting at 4655 Great America Pkwy, Suite 201, Santa Clara, CA: Christine Jung, Grace Dougherty, and Elycia Knight (City/SCSA); Francine Melendez Hughes, Chris Steele (virtual/partial meeting attendance), Alyssa Kutz, and Karen Steiber (49ers/Stadium Manager)
1. Meet and greet with Stadium Manager’s new procurement team
2. Procurement submittal process for Board approval
3. Potential areas of collaboration
Weekly Accounting Status Meeting
Date: 06/04/25; 2:30pm to 2:47pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Caitlin Ritchie and Jeremiah Lagasca (49ers/Stadium Manager)
1. Levi’s Naming Rights Capital Project
2. KPMG Audit
3. Year-end tasks and deadlines
Date: 06/10/2025, 3:00 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. Touch Base Regarding Stadium and Major Event Issues
Weekly Accounting Status Meeting
Date: 06/11/25; 2:30pm to 2:39pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Caitlin Ritchie and Jeremiah Lagasca (49ers/Stadium Manager)
1. Levi’s Naming Rights Capital Project
2. Shared Stadium Expense True-Up
2025 DHW Boiler Request for Augmentation Meeting
Date: 06/13/25; 11:30am to 12:00pm
Teams Meeting: Elycia Knight, Chuck Baker, Christine Jung, Tyler Cook, and Brenda Lee (City/SCSA); Francine Hughes, Henry Trang, and Alex Acton (49ers/Stadium Manager)
1. Boiler Request for Augmentation
2. Overall CapEx Carryover Budget Process
Stadium CapEx Project Walkthrough
Date: 06/16/25; 11:00am to 12:00pm
In Person at Levi’s Stadium: Elycia Knight, Chuck Baker, Christine Jung, Tyler Cook, Brenda Lee, David Knight, Nimisha Agrawal, Jennifer Beyers, and Elija Kozak (City/SCSA), Francine Melendez Hughes, Henry Trang, Peter Wilhelm, and Jihad Beauchman (49ers/ManCo)
1. Walkthrough of Stadium Authority and StadCo CapEx Projects a. Bowl Modifications
b. Field Lights
c. Naming Rights Signage / Video Boards
d. Control Room
e. Suites
Financial Management System
Managed Services Status Meeting
Date: 06/18/2025; 12:00pm to 12:22pm
Zoom Meeting: Tyler Cook, Brenda Lee, and David Presley (City/SCSA); Alex Wilson (49ers/Stadium Manager); Danny Clemenson and Chad Hundley (Armanino)
1. Available system review, available support hours and academy courses
2. Business Central integration
Weekly Accounting Status Meeting
Date: 06/18/25; 2:30pm to 2:41pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Caitlin Ritchie and Jeremiah Lagasca (49ers/Stadium Manager)
1. Levi’s Naming Rights Capital Project
2. Year-End Reports
Date: 06/26/2025, 3:30 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. Touch Base Regarding Stadium Issues
STADIUM AUTHORITY/STADIUM MANAGER
QUARTERLY STATUS MEETING
June 30, 2025 | 3:00 p.m. – 4:30 p.m.
Levi’s Stadium
ATTENDEES
City/Stadium Authority
• Jovan D. Grogan, City
Manager/Executive Director
•
Chuck Baker, Assistant City
Manager/Assistant Exe
cutive
Director
•
Christine Jung, Deputy City
Manager/Deputy Executive
Director
•
Elycia Knight, Development Project
Manager
49ers/Stadium Manage
r
• Francine Melendez Hughes,
Executive Vice President &
General Manager
• Peter Wilhelm, Chief Financial
Officer
A G E N D A
1. Quarterly Status Meeting Updates from Stadium Manager o Financial Performance of Past Non-NFL Events
Metallica (early indicators)
o Status of Future Non-NFL Events
Booked Events
Pipeline Events
2. Offsite Parking and TMOP review
o CDD to extend new permits term through July 31, 2026 with carve outs for the Major Events through conditions in the permit
3. Capital Improvement Projects
o Permits prior to recess
o Gate F security
o Levi’s naming rights signage and warranty
o Misc.
4. Stadium Manager Rent
o SCSA response letter
o Review list of questions
5. Additional Items
o Procurement lead and list for form 700
o Community Room location
o Facilities Condition Assessment status
o City Asset Marketing Program (CAMP) coordination
o Suite for Non-NFL Events
o Marketing Plan analysis status