FIFA Permit Review Update Meeting
Date: 1/6/2025; 3:00 pm to 4:00 pm
Virtual Meeting: Elycia Knight, Reena Brilliot, and Chuck Baker (City/SCSA); Teddy Barnes, Francine Hughes, Camila Hammer, and Nelson Ferreira (49ers/Stadium Manager)
Discussion:
• FIFA Permit Review Process
Weekly Accounting Status Meeting
Date: 1/8/2025; 2:30pm to 2:42pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Brent Ghan, Caitlin Ritchie, and Jeremiah Lagasca (49ers/Stadium Manager)
1. SBL Proceeds Transfer
2. Exhibit M Q2 Financial Statement Certificates
Newly Elected Officials Orientation - Levi’s Stadium Tour Date: 01/09/2025; 10:30 a.m. to 11:45 a.m.
Tour Participation: Vice Mayor Kelly Cox, Councilmember Albert Gonzalez, City Clerk Bob O’Keefe, Police Chief Cory Morgan, City Manager Jovan Grogan, City Attorney Glen Googins, Chuck Baker, Christine Jung, Kenn Lee, Richard Fitting (City/SCSA); Francine Melendez Hughes, Elijah Lefkow, Josh Stephens (49ers/Stadium Manager)
1. Tour included Stadium Authority Administrative Office, public safety areas, and current capital improvement projects
Weekly Accounting Status Meeting
Date: 1/15/2025; 2:30pm to 2:40pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Brent Ghan and Caitlin Ritchie (49ers/Stadium Manager)
1. Outstanding Public Safety Costs
2. Great Plains Chart of Accounts
Date: 01/16/2025, 5:00 p.m.
Zoom Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49er/Stadium Manager:
Jihad Beauchman
1. 2026 FIFA World Cup
Date: 01/21/2025, 5:30 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. 2026 FIFA World Cup and Stadium Issues
Date: 01/22/2025, 12:00 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. 2026 FIFA World Cup
Date: 01/22/2025, 5:30 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. 2026 FIFA World Cup
SCSA Training for Business Central Meeting
Date: 01/23/2025; 9:00am to 10:00am
Teams Meeting: Tyler Cook (SCSA); Caitlin Richie, Chris Steele, Alex Wilson, Brent Ghan, and Jeremiah Lagasca (49ers/Stadium Manager)
1. MS Business Central training plan and timeline
2. Managed Services Agreement with Armanino
3. Licensing
Stadium Capital Projects Coordination - Critical Path
Date: 1/27/2025; 9:00 am to 10:00 am
Zoom Meeting: Elycia Knight, Afshan Hamid, Chuck Baker, Nimisha Agrawal, and Armand Lobao (City/SCSA); Ryan Van Maarth (49ers/Stadium Manager); Jose Crummit (DevCon)
Discussion:
• Permit Progress for Critical Projects
• Stadium Manager Staffing Changes
Date: 01/27/2025, 1:00 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Jovan D. Grogan, Executive Director
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
For Bay Area Host Committee:
Zaileen Janmohamed
Robert Weikert
1. 2026 FIFA World Cup Pre-Meeting
Date: 01/27/2025, 1:30 p.m.
Zoom Meeting:
For Santa Clara Stadium Authority:
Jovan D. Grogan, Executive Director
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
For Bay Area Host Committee:
Zaileen Janmohamed
For FIFA:
Amy Hopfinger
Curtis Franks
1. 2026 FIFA World Cup
Date: 01/29/2025, 4:00 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
For Bay Area Host Committee:
Sonia Nayak
1. FIFA Agreement Discussions
Date: 01/30/2025, 11:00 a.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
For Bay Area Host Committee:
Sonia Nayak
1. FIFA Assignment and Assumption Agreement
Stadium Authority Budget Meeting
Date: 01/30/25; 3:00pm to 5:00pm
In Person Meeting at Starbucks, 2030 Wyatt Dr., #110, Santa Clara, CA 95054: Kenn Lee (City/SCSA), Jeff Fong and Chris Steele (49ers/Stadium Manager)
1. Stadium Authority Proposed Budget
2. Auditor RFP
Parking Permit Overview
Date: 01/31/2025; 1:00 p.m. to 2:00 p.m.
Teams Meeting
Attendees: Chuck Baker, Christine Jung, Elycia Knight (City/SCSA); Francine Melendez Hughes, Michael Rescigno, Carlos Monroy, Jeremy Vaux (49ers/Stadium Manager)
1. Review of current permits locales
2. Permits with day of event concerns
3. 24/25 Permit strategy
4. FIFA and Superbowl strategy discussion
Date: 02/03/2025, 8:30 a.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
For Bay Area Host Committee:
Sonia Nayak
1. FIFA World Cup Assignment and Assumption Agreement Pre-Meeting
Date: 02/03/2025, 9:00 a.m.
Zoom Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
For Bay Area Host Committee:
Sonia Nayak
Robert Weikert
For FIFA:
Curtis Franks
1. FIFA World Cup Assignment and Assumption Agreement
Date: 02/04/2025, 10:30 a.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
For Bay Area Host Committee:
Sonia Nayak
1. 2026 FIFA World Cup
Date: 02/04/2025, 5:15 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. 2026 FIFA World Cup
Date: 02/05/2025, 2:00 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. FIFA Guaranty
FY22/23 Payroll Review
Date: 02/06/2025; 10:00 a.m. to 11:30 a.m.
Zoom Meeting: Tyler Cook, Linh Lam, Brenda Lee, and David Presley (City/SCSA); Brent Ghan, Chris Steele, and Stephanie Lee (49ers/Stadium Manager)
1. Review payroll samples
NFL Meetings during Future Host City Program
Date: 02/07/2025; 9:00 a.m. to 3:00 p.m.
In person meeting at Hyatt Regency New Orleans
Attendees: Jovan D. Grogan, Christine Jung, Elycia Knight (City/SCSA); Francine Melendez Hughes, Nelson Ferreira (49ers/Stadium Manager); Bay Area Host Committee representatives; NFL representatives; Other Host City Program participants
1. On Location
2. Security
3. NOLA Host Committee
4. Budget & Audit
5. Legal
6. Workforce/Teammates
7. Marketing & Decor
Date: 02/12/2025, 2:45 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. 2026 FIFA World Cup
Date: 02/14/2025, 2:30 p.m.
Zoom Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. 2026 FIFA World Cup
Date: 02/25/2025, 4:30 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. Various Stadium Issues
Weekly Accounting Status Meeting
Date: 2/26/2025; 2:30pm to 2:43pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Brent Ghan and Jeremiah Lagasca (49ers/Stadium Manager)
1. FY 2024/25 Trust Budget
2. March Operating and Maintenance invoice
3. Stadium Builder License proceeds
SCSA & Armanino Training for Business Central Meeting
Date: 02/27/2025; 4:00pm to 5:00pm
Teams Meeting: Tyler Cook, Linh Lam, David Presley, and Brenda Lee (City/SCSA); Alex Wilson (49ers/Stadium Manager); Tim Tobias and Kelly Reese (Armanino)
1. Intro to Business Central
2. General Navigation
3. View/Query and Reporting
Janitorial Services Procurement Request
Date: 02/28/2025; 1:00 p.m. to 1:30 p.m.
Teams Meeting: Christine Jung, Grace Dougherty (SCSA); Jenti Vandertuig; Francine Melendez Hughes (Stadium Manager)
1. Discussion regarding janitorial services procurement request and Request for Proposals (RFP)
SSE FTE Budget Assumptions
Date: 03/03/2025; 11:00am to 12:00pm
Zoom Meeting: Tyler Cook, Brenda Lee, Kenn Lee, and Linh Lam (City/SCSA); Alex Acton, Chris Steele, Harshil Bhavsar, and Jeff Fong (49ers/Stadium Manager)
1. Review SSE Budget Assumptions
2025/26 Budget Discussion
Date: 03/04/2025; 11:30am to 12:30pm
Zoom Meeting: Chuck Baker, Tyler Cook, Christine Jung, Kenn Lee, Linh Lam, Glen Googins, and Su Reuter (City/SCSA); Alex Acton, Francine Hughes, and Jihad Beauchman (49ers/Stadium Manager)
1. Stadium Authority Proposed Budget
Weekly Accounting Status Meeting
Date: 3/05/2025; 2:30pm to 2:38pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Brent Ghan, Jeremiah Lagasca, and Erin Fernandez (49ers/Stadium Manager)
1. ManCo staffing changes
2. Stadium Builder License proceeds
Date: 03/06/2025, 2:30 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. Stadium Budget and Related Issues
2025/26 Budget Discussion
Date: 03/07/25; 11:00am to 12:30pm
Zoom Meeting: Chuck Baker, Tyler Cook, Christine Jung, Kenn Lee, Linh Lam, Glen Googins, and Su Reuter (City/SCSA); Alex Acton, Francine Hughes, and Jihad Beauchman (49ers/Stadium Manager)
1. Stadium Authority Proposed Budget
SCSA Capital Projects Update Meeting
Date: 3/7/2025; 1:30am to 2:30pm
Zoom Meeting: Elycia Knight (City/SCSA), Chuck Baker (City/SCSA); Francine Hughes (49ers/Stadium Manager), Henry Trang (49ers/Stadium Manager)
Discussion:
• Review critical items related to capital projects
• Stadium Manager Staffing Changes
SCSA Capital Projects Update Meeting
Date: 3/10/2025; 11:00am to 12:00pm
Zoom Meeting: Elycia Knight, Chuck Baker, Afshan Hamid, Nimisha Agrawal, Armand Lobao (City/SCSA); Francine Hughes, Henry Trang (49ers/Stadium Manager), Amber Luther (Populous), Joseph Crummett (DevCon), Sylvester Ramirez (DevCon)
Discussion:
• Review critical items related to capital projects.
• Review Deferred Submittal Schedule.
• Review Crane Pick Locations for upcoming Projects.
Date: 03/12/2025, 4:00 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. Various Stadium Issues
Weekly Accounting Status Meeting
Date: 3/19/2025; 2:30pm to 2:37pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Erin Fernandez (49ers/Stadium Manager)
1. Financial Management System support
2. March cash flow
Date: 03/24/2025, 6:00 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Glen R. Googins, Stadium Authority Counsel
For 49ers/Stadium Manager:
Jihad Beauchman
1. Stadium Related Issues
SCSA Capital Projects Update Meeting
Date: 3/24/2025; 11:00am to 12:00pm
Zoom Meeting: Elycia Knight, Chuck Baker, Nimisha Agrawal, Armand Lobao (City/SCSA); Henry Trang (49ers/Stadium Manager), Joseph Crummett (DevCon)
Discussion:
• Review critical items related to capital projects.
• Review Outstanding Change Orders.
STADIUM AUTHORITY/STADIUM MANAGER
QUARTERLY STATUS MEETING
March 24, 2025 | 12:00 p.m. – 12:30 p.m.
Santa Clara City Hall – Sparacino Conference Room
ATTENDEES
City/Stadium Authority
• Jovan D. Grogan, City
Manager/Executive Director
• Chuck Baker, Assistant City
Manager/Assistant Executive
Director
49ers/Stadium Manager
• Francine Melendez Hughes,
Executive Vice President &
General Manager
• Peter Wilhelm, Chief Financial
Officer
A G E N D A
1. Quarterly Status Meeting Updates from Stadium Manager o Financial Performance of Past Non-NFL Events
o Status of Future Non-NFL Events
▪ Booked Events
▪ Pipeline Events
o Parking Agreements
Weekly Accounting Status Meeting
Date: 3/26/2025; 2:30pm to 2:35pm
Teams Meeting: Tyler Cook (SCSA); Erin Fernandez and Jeremiah Lagasca (49ers/Stadium Manager)
1. CapEx
2. FMS Reviews