5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
12/09/2025
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet
site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
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5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:35 PM.
Confirmation of Quorum
1.A 25-1688
1.B 25-1664
Public Comment
Assistant City Clerk Pimentel confirmed a quorum.
Public Employee Performance Evaluation (CC)
Pursuant to Government Code § 54957(b)(1)
Title: City Manager
Conference with Labor Negotiators (CC)
Pursuant to Government Code 54957.6(a)
Agency designated representatives: Mayor and Councilmembers; City staff
members Marco Mercado and Sujata Reuter
Unrepresented Employee: City Manager
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Aracely Azevedo, Marco Mercado, Ashley Lancaster, Allyson Hauck, Vitus Leung, Charles Sakai and Su Reuter
Employee Organization(s):
Santa Clara Firefighters, International Assoc. of Firefighters, Local 1171 (Unit #1)
International Brotherhood of Electrical Workers, Local 1245 (Unit #3) Engineers of the City of Santa Clara (Unit #4)
Unclassified Police Management (Unit #9A)
Unclassified Fire Management (Unit #9B)
None.
Convene to Closed Session (Council Conference Room)
Assistant City Clerk Pimentel
noted that Closed Session will be held in
the Sparacino Conference Room.
Mayor Gillmor adjourned into Closed Session at 5:37 PM.
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
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7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:14 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
Chief Assistant City Attorney Reuter reported that there was no reportable action from the December 2, 2025 Special City Council meeting and tonight's meeting.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
SPECIAL ORDER OF BUSINESS
2.A 25-1657 Commendation of the Santa Clara High School Bruin Marching Band in Honor of their 1st Place Win at the Gilroy Garlic Classic Band Competition Mayor Gillmor, on behalf of the Council, commended the Santa Clara High School Bruin Marching band in honor of their 1st place win at the Gilroy Garlic Classic Band Competition.
Johnny R. Erdman (Santa Clara High School Music Director) accepted the commendation and provided some remarks.
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2.B 25-1685 Legislative Update from Assemblymember Patrick Ahrens Assemblymember Ahrens provided a Powerpoint presentation on legislative updates.
Council questions and comments followed.
Assemblymember Ahrens addressed Council questions.
2.C 25-1064 Legislative Update from California State Senator Aisha Wahab State Senator Wahab provided a Powerpoint presentation on legislative updates.
Council questions and comments followed.
State Senator Wahab addressed Council questions.
CONSENT CALENDAR
Council/Boardmember Jain pulled Item 3.J.
A motion was made by Council/Boardmember Gonzalez, seconded by Council/Boardmember Chahal, to approve the Consent Calendar (except Item 3.J)
Aye:
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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3.A 25-23 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Bicycle and Pedestrian Advisory Committee - August 25, 2025 City-Schools Liaison Committee - September 3, 2025
Planning Commission - October 8, 2025
Historical and Landmarks Commission - October 2, 2025
Board of Library Trustees - September 8, 2025
Board of Library Trustees - October 6, 2025
Station Area Task Force - September 18, 2025
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to note and file the Minutes of Bicycle and Pedestrian Advisory Committee - August 25, 2025, City-Schools Liaison Committee - September 3, 2025, Planning Commission - October 8, 2025, Historical and Landmarks Commission - October 2, 2025, Board of Library Trustees - September 8, 2025, Board of Library Trustees - October 6, 2025, and Station Area Task Force - September 18, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.B 25-1537
Action on the City of Santa Clara Audited Annual Comprehensive Financial Report and Audited Silicon Valley Power Financial Statements for Fiscal Year Ended June 30, 2025, as Recommended by the Audit Committee Recommendation:
Note and file, as recommended by the Audit Committee:
1. The audited City of Santa Clara Annual Comprehensive Financial Report (ACFR) for fiscal year ended June 30, 2025; and
2. The audited City of Santa Clara Electric Utility Enterprise Fund (Silicon Valley Power) Financial Statements for fiscal year ended June 30, 2025.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to note and file (1) the audited City of Santa Clara Annual Comprehensive Financial Report (ACFR) for fiscal year ended June 30, 2025; and (2) the audited City of Santa Clara Electric Utility Enterprise Fund (Silicon Valley Power) Financial Statements for fiscal year ended June 30, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.C 25-1551 Action to Approve the Spending Plan for the Supplemental Law Enforcement Services Fund and the Related Budget Amendment Recommendation: 1. Approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and
2. Approve the FY 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize grant revenue in the amount of $205,680 and establish a Citizens’ Option for Public Safety 25-26 grant appropriation in the amount of $205,680 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and (2) approve the Fiscal Year 2025/26 budget amendment in the Police Operating Grant Trust Fund to recognize grant revenue in the amount of $205,680 and establish a Citizens’ Option for Public Safety 25-26 grant appropriation in the amount of $205,680.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.D 25-1004 Action on Award of Purchase Orders to Nor-Cal Overhead, Inc. for Citywide Automatic Overhead/Rollup Door Preventative Maintenance, As-Needed Repair, and Replacement Services
Recommendation:
1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;
2. Authorize the City Manager or designee to execute Purchase Orders with Nor-Cal Overhead, Inc. for Citywide Automatic Overhead and Rollup Door Preventative Maintenance, As-Needed Repair and Replacement Services for an initial term starting on January 1, 2026 and ending on December 31, 2026 for a maximum amount
not-to-exceed $150,000, subject to the appropriation of funds and approval as to form by the City Attorney; and
3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Purchase Orders, and to (a) exercise up to four one-year options to extend the term through December 31, 2030, (b) increase the maximum compensation by $600,000 for a total aggregate not-to-exceed amount of $750,000 over the full term, (c) add or delete services consistent with the scope of services, (d) adjust future rates based on market conditions, and (e) make de minimis changes, subject to the appropriation of funds and approval as to form by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) authorize the City Manager or designee to execute Purchase Orders with Nor-Cal Overhead, Inc. for Citywide Automatic Overhead and Rollup Door Preventative Maintenance, As-Needed Repair and
Replacement Services for an initial term starting on January 1, 2026 and ending on December 31, 2026 for a maximum amount
not-to-exceed $150,000, subject to the appropriation of funds and approval as to form by the City Attorney; and (3) authorize the City Manager or designee to take any actions as necessary to implement and administer the Purchase Orders, and to (a) exercise up to four one-year options to extend the term through December 31, 2030, (b) increase the maximum compensation by $600,000 for a total aggregate not-to-exceed amount of $750,000 over the full term, (c) add or delete services consistent with the scope of services, (d) adjust future rates based on market conditions, and (e) make de minimis changes, subject to the appropriation of funds and approval as to form by the City Attorney.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.E 25-505
Action on Proposed Master Services Agreement with Unisys Corporation for Information Technology Outsourcing Services with a Not-to-Exceed Maximum Compensation of $29,804,800
Recommendation:
1. Authorize the City Manager or designee to execute the Master Services Agreement with Unisys Corporation for Information Technology Outsourcing Services, for a two-and-a-half-year term beginning on January 1, 2026 through June 30, 2028, with a not-to-exceed maximum compensation of $29,804,800, subject to the appropriation of funds and to review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Master Service Agreement, including negotiating and executing amendments to the Master Service Agreement to (a) add, modify or delete associated services and (b) make de minimis changes, provided that the maximum compensation is not exceeded, subject to the appropriation of funds and to review and approval as to form by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) authorize the City Manager or designee to execute the Master Services Agreement with Unisys Corporation for Information Technology Outsourcing Services, for a two-and-a-half-year term beginning on January 1, 2026 through June 30, 2028, with a not-to-exceed maximum compensation of $29,804,800, subject to the appropriation of funds and to review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the Master Service Agreement, including negotiating and executing amendments to the Master Service Agreement to (a) add, modify or delete associated services and (b) make de minimis changes, provided that the maximum compensation is not
exceeded, subject to the appropriation of funds and to review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.F 25-1621 Action to Delegate Authority to the City Manager to Execute a Professional Services Agreement Between the Northern California Power Agency and the Cities of Palo Alto and Santa Clara for Consulting Services Related to Electric Transmission, Power Generation, and Regulatory and Electric Market Design, for a Total Cost Not-to-Exceed $3,287,500 Over a 5-Year Term, of Which $2,630,000 is the Maximum Contribution from the City of Santa Clara
Recommendation:
1. Authorize the City Manager or designee to execute the Professional Services Agreement between the Northern California Power Agency and the Cities of Palo Alto and Santa Clara for a total not-to-exceed amount of $3,287,500 over the five-year term of the agreement, of which, $2,630,000 is the maximum contribution from the City of Santa Clara, subject to the review and approval as to form by the City Attorney funded by the Electric Utility Fund; and
2. Authorize the City Manager or designee to (1) take any actions as necessary to implement and administer the agreement and (2) amend the agreement so long as there is no increase to the maximum compensation or extension of the term, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) authorize the City Manager or designee to execute the Professional Services Agreement between the Northern California Power Agency and the Cities of Palo Alto and Santa Clara for a total not-to-exceed amount of $3,287,500 over the five-year term of the agreement, of which, $2,630,000 is the maximum contribution from the City of Santa Clara, subject to the review and approval as to form by the City Attorney funded by the Electric Utility Fund; and (2) authorize the City Manager or designee to (a) take any actions as necessary to implement and administer the agreement and (b) amend the agreement so long as there is no increase to the maximum compensation or extension of the term, subject to the appropriation of funds and the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.G 25-1575 Action on Amendment No. 9 to the Exclusive Negotiation Agreement and Amendment No. 7 to the Amended and Restated License Agreement with Habitat for Humanity East Bay / Silicon Valley for an Affordable Homeownership Development Project at 3575 De La Cruz Boulevard to Extend the Agreements for an Additional One Year.
Recommendation:
Approve and authorize the City Manager to execute Amendment No. 9 to the Exclusive Negotiation Agreement (ENA), and Amendment No. 7 to the Amended and Restated License Agreement with Habitat for Humanity East Bay / Silicon Valley for the Development of 3575 De La Cruz Boulevard extending the term of each agreement by one (1) year, in final forms approved by the City Attorney.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to approve and authorize the City Manager to execute Amendment No. 9 to the Exclusive Negotiation Agreement (ENA), and Amendment No. 7 to the Amended and Restated License Agreement with Habitat for Humanity East Bay / Silicon Valley for the Development of 3575 De La Cruz Boulevard extending the term of each agreement by one (1) year, in final forms approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.H 25-1569 Action to Authorize the City Manager to Negotiate and Execute a Memorandum of Understanding with the Santa Clara Unified School District for the BRAVE Program and Approve the Related Budget Amendment
Recommendation:
1. Authorize the City Manager to negotiate and execute a Memorandum of Understanding with the Santa Clara Unified School District for the BRAVE Program in a final form approved by the City Attorney’s Office; and
2. Approve the FY 2025/26 budget amendment in the General Fund to increase the Other Agencies Revenue estimate in the amount of $148,764 and increase the Police Department operating budget in the amount of $148,764 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) authorize the City Manager to negotiate and execute a Memorandum of Understanding with the Santa Clara Unified School District for the BRAVE Program in a final form approved by the City Attorney’s Office; and (2) approve the Fiscal Year 2025/26 budget amendment in the General Fund to increase the Other Agencies Revenue estimate in the amount of $148,764 and increase the Police Department operating budget in the amount of $148,764.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
3.I 25-1500
Action on the 2518 Mission College Boulevard Public Park Schematic Design (Irvine Company)
Recommendation:
Approve the 2518 Mission College Blvd. Park Schematic Design (Attachment 4)
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to approve the 2518 Mission College Blvd.
Park Schematic Design.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.K 25-1603 Action to Authorize the Use of City Electric Forces for Public Works at 4220 Network Circle, 560 Lincoln Street, 3065 Democracy Way, 50901 Lick Mill Boulevard, 3007 Democracy Way, 485 Old Ironsides Drive, 4963 Old Ironsides Drive, 2401 Tasman Drive, 3005 Democracy Way, 2400 Condensa Street, 1957 Pruneridge Avenue, and 3025 Raymond Street, With an Estimated Cost of $193,759
Recommendation:
1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (New Construction) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 4220 Network Circle, 560 Lincoln Street, 3065 Democracy Way, 50901 Lick Mill Boulevard, 3007 Democracy Way, 485 Old Ironsides Drive, 4963 Old Ironsides Drive, 2401 Tasman Drive, 3005 Democracy Way, 2400 Condensa Street, 1957 Pruneridge Avenue, and 3025 Raymond Street with an estimated cost of $193,759 are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 -
Replacement or Reconstruction) and Section 15303 (New
Construction) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works located at 4220 Network Circle, 560 Lincoln Street, 3065 Democracy Way, 50901 Lick Mill Boulevard, 3007 Democracy Way, 485 Old Ironsides Drive, 4963 Old Ironsides Drive, 2401 Tasman Drive, 3005 Democracy Way, 2400 Condensa Street, 1957 Pruneridge Avenue, and 3025 Raymond Street with an estimated cost of $193,759 are better performed by the City with its own employees and authorize the performance of these public works consistent with this authorization.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.L 25-1641 Action to Adopt Definitions for Aquatic Facility Use Categories; Priorities of Aquatics Facility Use; and a Resolution Amending the FY 2025/26 Municipal Fee Schedule
Recommendation:
1. Adopt Definitions for Aquatic Facility Use Categories as described in this Report;
2. Adopt Priorities of Aquatics Facility Use as described in this Report; and,
3. Adopt a resolution amending the FY 2025/26 Municipal Fee Schedule to modify the Parks and Recreation Department’s pool rental fees A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) adopt Definitions for Aquatic Facility Use Categories; (2) adopt Priorities of Aquatics Facility Use; and (3) Adopt Resolution No. 25-9511 amending the Fiscal Year 2025/26 Municipal Fee Schedule to modify the Parks and Recreation Department’s pool rental fees.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.M 25-908
Action on a Resolution Setting the Regular Meeting Schedule and Dates for the Bicycle and Pedestrian Advisory Committee for Calendar Year 2026
Recommendation:
Adopt a resolution setting the regular meeting schedule and dates for the Bicycle and Pedestrian Advisory Committee for Calendar Year 2026.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to adopt Resolution No. 25-9512 setting the regular meeting schedule and dates for the Bicycle and Pedestrian Advisory Committee for Calendar Year 2026.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
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4. 25-1529 Action on a Change Order No. 2 to the Agreement with Giant Construction LLC in the Amount of $17,036 for the Women’s Locker Room CapEx Project at Levi’s Stadium
Recommendation:
Approve the Stadium Manager’s request to execute a Change Order #2 to the Agreement with Giant Construction in the amount of $17,036, which will increase the agreement by the same amount, for a total not to exceed construction agreement amount of $269,211.
A motion was made by Boardmember Gonzalez, seconded by
Boardmember Chahal, to approve the Stadium Manager’s request to execute a Change Order #2 to the Agreement with Giant
Construction in the amount of $17,036, which will increase the agreement by the same amount, for a total not to exceed construction agreement amount of $269,211.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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PUBLIC PRESENTATIONS
25-1730
Adhav Avun spoke regarding PFAS forever chemicals.
Claudia Freitas spoke in support of expanding pickleball courts.
Eliver Caparas spoke in support of expanding pickleball courts.
Tom Freitas spoke in support of expanding pickleball courts.
Hellen Cox spoke in support of expanding pickleball courts.
Page Fieck spoke in support of expanding pickleball courts.
Khanh Do-Nguyen spoke in support of expanding pickleball courts.
Hot Dog Dude spoke about the Christmas Tree Lighting event and of the need for more parking at the Great America train station.
Young Tran spoke in support of expanding pickleball courts.
Craig Larsen spoke in support of expanding pickleball courts.
Brian Darby spoke about adversity.
Betsy Megas spoke regarding illegal dumping.
Kirk Vartan spoke regarding the Agrihood development.
Ying Wu spoke in support of expanding pickleball courts.
Post Meeting Material
CONSENT ITEMS PULLED FOR DISCUSSION
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3.J 25-828 Note and File the Report on the Silicon Valley Power (SVP) 2024 Power Content Label (PCL), Designed to Provide SVP Customers With Information Regarding the Sources of Energy Used to Provide Them Electric Services
Recommendation:
Note and file the Silicon Valley Power 2024 Power Content Label.
Councilmember Jain pulled this item for questions.
Senior Electric Division Hughes addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Jain, seconded by
Councilmember Park, to note and file the Silicon Valley Power 2024 Power Content Label.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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PUBLIC HEARING/GENERAL BUSINESS
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5. 25-302 Action to (1) Readopt a Resolution Declaring an Urgency in Accordance with City Charter Section 1310, Contracts on Public Works, to Allow for the Award of a Contract for the International Swim Center Rehabilitation Phase 1 Project (“Project”) without Readvertising for Bids; (2) Award a Public Works Contract for the Project to International Swim Center 2026, LLC, a Joint Venture between Adams Pool Solution and Mark Scott Construction, Inc.; (3) Authorize the City Manager to Negotiate and Execute all Documents Associated with the Award; and (4) Approve Related Budget Amendments
Recommendation:
1. Determine that the proposed action is exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;
2. Readopt a resolution declaring an urgency in accordance with City Charter Section 1310 to allow for the award of contract for the Project without readvertisement for bids;
3. Award the Public Works Contract to the International Swim Center 2026, LLC, a Joint Venture between Mark Scott Construction, Inc. and Adams Pool Solutions, in an amount of $24,508,292, in a final form approved by the City Attorney;
4. Authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project;
5. Authorize the City Manager to execute change orders up to 15% percent of the original contract price, $3,676,244, for a total not to exceed amount of $28,184,536;
6. Approve the following FY 2025/26 Budget Amendments:
a. In the Parks and Recreation Capital Fund, establish a transfer to the General Fund Land Sale Reserve in the amount of $8,137,931 and decrease the Planning and Construction of Temporary and/or Permanent ISC Replacement Facility project appropriation by the same amount (majority affirmative Council votes required); b. In the Parks and Recreation Capital Fund, establish a new Community ISC Aquatic Facility project and appropriate $3,764,536 of Mitigation Fee Act fees and decrease the Mitigation Fee Act Fees fund balance by the same amount (five affirmative Council votes required for the use of unused balances); and,
c. In the General Fund, recognize a transfer from the Parks and Recreation Capital Fund in the amount of $8,137,931 and increase the Land Sale Reserve by the same amount (five affirmative Council votes required to appropriate additional revenue).
7. Direct staff to return to City Council with a Phase 2 project implementation plan, including a professional services agreement for public outreach and design-related work, and an additional budget
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appropriation to support the Project’s next steps.
City Manger Grogan made some opening remarks and introduced Senior Management Analyst McDowell who gave a Powerpoint presentation on the International Swim Center Rehabilitation Phase 1 Project.
Council questions and comments followed.
Public Comment: Erica Valentine
Brian Purs
Farokh Mehr
Amanda Pease
Vikas Gupta
Mayor/Chair Gillmor called for a recess at 9:43 PM and reconvened the meeting at 10:03 PM.
City Manager Grogan, Deputy City Attorney Haro, Chief Assistant City Attorney Reuter, Director of Parks and Recreation Sparacino, Terry Anderson (Superintendent, Adams Pool Solution), Senior Management Analyst McDowell, Dennis Berkshire (President, Aquatic Design Group), Rodrigo Gorgazzi (Project Manager, LPA) addressed Council questions.
Council discussion followed.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) readopt Resolution No. 25-9513 declaring an urgency in accordance with City Charter Section 1310 to allow for the award of contract for the Project without readvertisement for bids; (3) award the Public Works Contract to the International Swim Center 2026, LLC, a Joint Venture between Mark Scott Construction, Inc. and Adams Pool Solutions, in an amount of $24,508,292, in a final form approved by the City Attorney; (4) authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project; (5) authorize the City Manager to execute change orders up to 15% percent of the original contract price, $3,676,244, for a total not to exceed amount of $28,184,536; (6) approve the following Fiscal Year 2025/26 Budget Amendments: (a) in the Parks and Recreation Capital Fund, establish a transfer to the General Fund Land Sale Reserve in the
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amount of $8,137,931 and decrease the Planning and Construction of Temporary and/or Permanent ISC Replacement Facility project appropriation by the same amount; (b) in the Parks and Recreation Capital Fund, establish a new Community ISC Aquatic Facility project and appropriate $3,764,536 of Mitigation Fee Act fees and decrease the Mitigation Fee Act Fees fund balance by the same amount; and, (c) in the General Fund, recognize a transfer from the Parks and Recreation Capital Fund in the amount of $8,137,931 and increase the Land Sale Reserve by the same amount; and (7) direct staff to return to City Council with a Phase 2 project implementation plan, including a professional services agreement for public outreach and design-related work, and an additional budget appropriation to support the Project’s next steps.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Nay: Vice Mayor Cox1 -
6. 25-1671
Action on Introduction of a “Special Event Zone” Ordinance Regulating and Prohibiting Certain Activities within a Protected Area in Connection with the 2026 Major Events at Levi's® Stadium
Recommendation:
Introduce an uncodified ordinance entitled “An Ordinance of the City of Santa Clara, California, Regulating Certain Activities within a Protected Area in Connection with Major Events and Related Activities in the City of Santa Clara,” with Map B, waive first reading, and direct staff to return for final adoption at the next regular meeting, with authority for the City Attorney to make non-substantive edits.
City Manager Grogan made some opening remarks and introduced Assistant City Manager Klotz who provided a Powerpoint presentation on a special event zone ordinance regulating and prohibiting certain activities within a protected area in connection with the 2026 Major Events at Levi's Stadium.
Council questions and comments followed.
City Manager Grogan, Assistant City Manager Klotz, Chief Assistant City Attorney Reuter, Assistant City Attorney Beyers, and Lieutenant Lagergren addressed Council
questions.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to extend this meeting by 30 minutes.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
Public Comment: Howard Gibbins
Zaileen Janmohamed
Jeff Fairbank
Steve Edwards
Edward Strine
Eric Adler
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to introduce uncodified Ordinance No. 2083 entitled “An Ordinance of the City of Santa Clara, California, Regulating Certain Activities within a Protected Area in Connection with Major Events and Related Activities in the City of Santa Clara,” with Map B, waive first reading, and direct staff to return for final adoption at the next regular meeting, with authority for the City Attorney to make non-substantive edits.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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7. 25-1528 Public Hearing: Action on Resolutions Approving the Sanitary Sewer Master Plan Update 2025 Report, Sanitary Sewer Conveyance Fee Nexus Study, and Amending the FY 2025/26 Municipal Fee Schedule to Update the Sanitary Sewer Outlet Charge - Conveyance Fee Rates Recommendation:
Alternatives 1 and 3
1. Adopt a Resolution Approving the Sanitary Sewer Master Plan Update 2025 Report as presented
3. Adopt a Resolution Approving the Sanitary Sewer Conveyance Fee Nexus Study (Nexus Study) and Amending the FY 2025/26 Municipal Fee Schedule to Update the Sanitary Sewer Outlet Charge - Conveyance Fee Rates Consistent with the Findings Contained in the Nexus Study
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Director of Public Works Mobeck who provided a Powerpoint presentation on resolutions approving the sanitary sewer master plan update 2025 report, sanitary sewer conveyance fee Nexus Study and amending the Fiscal Year 2025/26 Municipal fee schedule to update the sanitary sewer outlet charge-conveyance fee rates.
Council questions and comments followed.
Director of
Public Works Mobeck addressed Council questions.
Public Comment: None
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) adopt Resolution No. 25-9514 approving the Sanitary Sewer Master Plan Update 2025 Report and (2) adopt Resolution No. 25-9515 approving the Sanitary Sewer Conveyance Fee Nexus Study (Nexus Study) and amending the Fiscal Year 2025/26 Municipal Fee Schedule to update the Sanitary Sewer Outlet Charge - Conveyance Fee Rates consistent with the findings contained in the Nexus Study.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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8. 25-1536 Action on FY 2024/25 Budget Year-End Report and Approval of Related Budget Amendments
Recommendation: 1. Note and file the FY 2024/25 Budget Year-End Report.
2. Approve the FY 2024/25 Budget Amendments to address necessary budget ratifications totaling $2,948,287 in four funds as set forth in Attachment 1 of this report (five affirmative Council votes required for revenue actions and the use of unused balances as noted for each item in Attachment 1).
3. Approve the FY 2025/26 Budget Amendments, as set forth in Attachment 2. This includes actions in the General Fund to distribute excess funding from the close-out of FY 2024/25, as detailed below (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances):
a. Increase the transfer to the Public Buildings Capital Fund for a new Civic Center Campus Future Needs/Relocation project in the amount of $20,350,000, offset by an increase to the Beginning Fund Balance;
b. Increase the Capital Projects Reserve in the amount of $13,000,000, offset by an increase to the Beginning Fund Balance; c. Increase the Pension Stabilization Reserve in the amount of $4,599,593, offset by an increase to the Beginning Fund Balance; d. Increase the Budget Stabilization Reserve in the amount of $1,305,540, offset by an increase to the Beginning Fund Balance and transfers from other funds;
e. Increase the transfer to the General Government Capital Fund by $1,000,000 for a new Measure I Furniture, Fixtures and Equipment project, offset by an increase to the Beginning Fund Balance; f. Increase the transfer to the Public Buildings Capital fund by $350,000 for the Commerce/Peddler’s Maintenance project, offset by an increase to the Beginning Fund Balance;
g. Increase the transfer to the Vehicle Replacement Fund in the amount of $274,000 to cover Fire Department vehicle costs, offset by an increase to the Beginning Fund Balance;
h. Eliminate the transfer from the Electric Utility Fund in the amount of $205,262 that was budgeted to partially offset the cost of a Deputy City Attorney position as this cost was factored into the Cost Allocation Plan, offset by an increase to the Beginning Fund Balance;
i. Increase the City Manager’s Office budget by $300,000 to carry over unspent funds for the Climate Action Plan dashboard and organizational reviews, offset by an increase to the Beginning Fund Balance;
j. Increase the Non-Departmental budget by $108,729 to carry over unspent community grant funds from the Forty Niners SC Stadium Company and for employee recognition, offset by an increase to the
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Beginning Fund Balance;
k. Increase the transfer to the Parks and Recreation Capital Fund by $33,820 for the Youth Sports Park Improvements project to true up the Youth Sports Park facility rental revenue received in FY 2024/25, offset by an increase to the Beginning Fund Balance;
l. Increase the transfer to the Streets and Highways Capital Fund by $12,407 for the Tree Replacement Project to allocate planning zoning fees received in FY 2024/25, offset by an increase to Beginning Fund Balance;
m. Establish a transfer to the Fire Operating Grant Trust Fund in the amount of $193,388 as a reconciling adjustment for the Staffing for Adequate Fire and Emergency Response (SAFER) grant, offset by an increase to the Beginning Fund Balance;
n. Establish a transfer to the Police Operating Grant Trust Fund in the amount of $5,910 to cover expenses that were ineligible for grant reimbursement, offset by an increase to the Beginning Fund Balance;
o. Increase the Human Resources Department budget by $5,348 to appropriate Flexible Spending Account forfeiture funds received in FY 2024/25 to wellness activities, offset by an increase to the Beginning Fund Balance;
p. Increase the transfer from the Fire Department Capital Fund in the amount of $18,764 to return capital project savings and increase the Capital Projects Reserve by $18,764;
q. Increase the transfer from the General Government Capital Fund in the amount of $9,540 to return capital project savings from the Downtown Master Plan Implementation project and increase the Land Sale Reserve by $9,540;
r. Increase the transfer from the General Government Capital Fund in the amount of $444 to return capital project savings and increase the Capital Projects Reserve by $444;
s. Increase the Rents revenue estimate by $428,400 and establish a transfer to the Convention Center Enterprise Fund in the amount of $428,400 to reflect a technical change in the accounting for the ballroom lease rent from the Hyatt;
t. Recognize Beginning Fund Balance - Restricted for Prepayments in the amount of $19,278 and increase the Public Works Department appropriation for remaining developer deposits for third party plan review and inspections;
u. Increase the transfer from the Public Works Capital Projects Management Fund in the amount of $201,743 to return FY 2024/25 savings;
v. Recognize a transfer from the Other City Departments Operating Grant Trust Fund in the amount of $359,768 to recognize FEMA reimbursements for Covid-related expenses; and
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w.
Increase the Unrestricted Ending Fund Balance by $141,402 to set aside funds to address funding needs that arise during FY 2025/26.
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to defer this item to a future meeting date uncertain.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS None.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 12:42 AM.
The next regular scheduled meeting is on Tuesday, December 16, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 12/09/2025
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
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Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
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APPROVE :
Assistant City Clerk/Secretary
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