5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
12/16/2025
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
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12/16/2025Meeting Minutes
5:30 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor/Chair Gillmor called the Study Session to order at 5:35 PM.
Confirmation of Quorum
Assistant City Clerk Pimentel
confirmed a quorum.
1. 25-1525 Study Session on the New Traffic Signal at Great America Parkway and Hichborn Drive Related to the Irvine Company Project at 2518 Mission College Boulevard
Recommendation:
Note and file Study Session Report and provide any feedback on the new traffic signal at Great America Parkway and Hichborn Drive.
City Manager Grogan made some opening remarks and introduced Transportation Manager Chan who provided a Powerpoint on the New Traffic Signal at Great America Parkway and Hichborn Drive.
Council questions and comments followed.
Public Comment: None.
Transportation Manager Chan, City Manager Grogan, and Director of Community Development Hamid addressed Council questions.
Council discussion followed.
Mayor Gillmor called for a recess at 6:53 PM.
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:11 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
Study Session - 5:30 PM | Regular Meeting - 7:00 PM
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Roll Call
Mayor/Chair Gillmor called for a Moment of Silence in honor of the victims of the mass shootings that occurred at Brown University and Bondi Beach.
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
SPECIAL ORDER OF BUSINESS
2. 25-1677 Proclamation of December 2025 as Human Rights Month Mayor Gillmor, on behalf of the Council, proclaimed December 2025 as Human Rights Month.
Cultural Commissioner Debra von Huene accepted the proclamation and provided some remarks.
Council comments followed.
CONSENT CALENDAR
Vice Mayor/Chair Cox pulled Item 3.M.
Council/Boardmember Chahal noted that he will recuse himself from Item 3.H due to a conflict of interest as he owns property near the subject property.
Council/Boardmember Jain pulled Item 4.B.
Mayor/Chair Gillmor pulled Item 3.N.
A motion was made by Council/Boardmember Hardy, seconded by Council/Boardmember Gonzalez, to approve the Consent Calendar (except Items 3.H, 3.M, 3.N, and 4.B).
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Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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3.A 25-1733 Action on the November 4, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting and November 10, 2025 Special City Council Minutes
Recommendation:
Approve the November 4, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting and November 10, 2025 Special City Council Minutes.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to approve the November 4, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting and November 10, 2025 Special City Council Minutes.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.B 25-1640
Action on City Bills and Claims Report for the period October 18, 2025 - November 14, 2025
Recommendation: Approve the list of Bills and Claims for October 18, 2025 - November 14, 2025.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to approve the list of Bills and Claims for October 18, 2025 - November 14, 2025.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.C 25-1656 Action on Monthly Financial Status and Investment Reports for October 2025 and Approve the Related Budget Amendments
Recommendation: 1. Note and file the Monthly Financial Status Report and Monthly Investment Report for October 2025 as presented; and
2. Approve the FY 2025/26 budget amendments in the following funds (as detailed in the Fiscal Impact section of the staff report and Attachment 3 of the staff report):
a. In the General Fund, increasing the Stadium reimbursement estimate and appropriating funds to Non-Departmental Stadium Operations, with a net impact of $74,000;
b. In the Convention Center Enterprise Fund, transferring unrestricted fund balance to the Convention Center Capital Fund, with a net impact of $0;
c. In the Convention Center Capital Fund, recognizing a transfer from the Convention Center Enterprise Fund and increasing the Santa Clara Convention Center Assessment Repair Project, with a net impact of $1,543,000;
d. In the Fire Department Capital Fund, reallocating funding from the Fire Station 2 Window Seismic Upgrades project to a newly established Training Center Audio Visual Equipment project, with a net impact of $0;
e. In the Parks and Recreation Capital Fund, recognizing Mitigation Fee and Quimby Act revenue and appropriating the funds to the Parking Impact Fees Monitoring Project and Parkland Acquisition Project and to fund balance, with a net impact of $9,468,241; and f. In the Public Buildings Capital Fund, recognizing insurance reimbursement funds and appropriating the funds to the
Commerce/Peddler's Maintenance project, with a net impact of $110,027.
(Five votes required for items 2.a - f with further details provided in Attachment 3)
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) note and file the Monthly Financial Status Report and Monthly Investment Report for October 2025 as presented; and (2) approve the Fiscal Year 2025/26 budget amendments in the following funds: (a) in the General Fund, increasing the Stadium reimbursement estimate and appropriating funds to Non-Departmental Stadium Operations, with a net impact of $74,000; (b) in the Convention Center Enterprise Fund, transferring unrestricted fund balance to the Convention Center Capital Fund, with a net impact of $0; (c) in the Convention Center Capital Fund, recognizing a transfer from the Convention Center Enterprise Fund and increasing the Santa Clara Convention Center Assessment
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Repair Project, with a net impact of $1,543,000; (d) in the Fire Department Capital Fund, reallocating funding from the Fire Station 2 Window Seismic Upgrades project to a newly established Training Center Audio Visual Equipment project, with a net impact of $0; (e) in the Parks and Recreation Capital Fund, recognizing Mitigation Fee and Quimby Act revenue and appropriating the funds to the Parking Impact Fees Monitoring Project and Parkland Acquisition Project and to fund balance, with a net impact of $9,468,241; and (f) in the Public Buildings Capital Fund, recognizing insurance reimbursement funds and appropriating the funds to the
Commerce/Peddler's Maintenance project, with a net impact of $110,027.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.D 25-1654 Action to Authorize the City Manager to Issue Purchase Orders and/or to Negotiate and Execute Agreements with Dell Marketing LP, SHI International, CDW Government LLC, Carahsoft Technology Corp., Presidio Network Solutions, LLC, Insight Public Sector, TD Synnex Corporation, and/or their Authorized Resellers, Under Cooperative Purchasing Agreements for the Purchase of Various Information Technology Products and Services for Silicon Valley Power, for a Total Amount Not-to-Exceed $12 Million, and Approve Related Budget Amendment
Recommendation:
1. Authorize the City Manager or designee to issue Purchase Orders and/or negotiate and execute agreements with Dell Marketing LP, SHI International, CDW Government LLC, Carahsoft Technology Corp., Presidio Network Solutions, LLC, Insight Public Sector, TD Synnex Corporation, and/or their authorized resellers, under cooperative purchasing agreements for the purchase of various information technology products and services for Silicon Valley Power, for a total compensation amount not-to-exceed $12 million during a five-year purchasing period through December 31, 2030, subject to the appropriation of funds and the review and approval as to form by the City Attorney;
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Purchase Orders and agreements and negotiate and execute amendment(s) to (1) add or delete services or equipment, (2) extend the term, (3) update rates in compliance with Section 2.105.270(c) of the City of Santa Clara Code, and (4) make de minimis changes, subject to the appropriation of funds, as necessary, and to the final review and approval as to form by the City Attorney; and
3. Approve the following FY 2025/26 budget amendments:
a. In the Electric Utility Fund, increase the transfer to the Electric Utility Capital Fund and reduce the Unrestricted Ending Fund Balance by $7,250,000 (five affirmative Council votes
required for the use of unused balances);
b. In the Electric Utility Capital Fund, increase the transfer from the Electric Utility Fund and increase the Operations and Planning Technology project in the amount of $7,250,000 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager or designee to issue Purchase Orders and/or negotiate and execute agreements with Dell Marketing LP, SHI International, CDW Government LLC, Carahsoft Technology Corp., Presidio Network Solutions, LLC, Insight Public Sector, TD Synnex Corporation, and/or their authorized resellers, under cooperative purchasing
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agreements for the purchase of various information technology products and services for Silicon Valley Power, for a total compensation amount not-to-exceed $12 million during a five-year purchasing period through December 31, 2030, subject to the appropriation of funds and the review and approval as to form by the City Attorney; (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the Purchase Orders and agreements and negotiate and execute amendment(s) to (a) add or delete services or equipment, (b) extend the term, (c) update rates in compliance with Section 2.105.270(c) of the City of Santa Clara Code, and (d) make de minimis changes, subject to the appropriation of funds, as necessary, and to the final review and approval as to form by the City Attorney; and (3) approve the following Fiscal Year 2025/26 budget amendments: (a) in the Electric Utility Fund, increase the transfer to the Electric Utility Capital Fund and reduce the Unrestricted Ending Fund Balance by $7,250,000 and (b) in the Electric Utility Capital Fund, increase the transfer from the Electric Utility Fund and increase the Operations and Planning Technology project in the amount of $7,250,000.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.E 25-1669
Authorize the City Manager to execute a Side Letter Agreement between the City of Santa Clara and the Unclassified Miscellaneous Management Employees that provides stadium detail pay for work performed by the Communications Operations Manager when working as a Public Safety Dispatcher at Levi's Stadium
Recommendation:
Authorize the City Manager to execute a Side Letter Agreement between the
City of Santa Clara and the Unclassified Miscellaneous Management Employees that provides stadium detail pay for work performed by the Communications Operations Manager when working as a Public Safety Dispatcher at Levi's Stadium on the terms presented and in a final form approved by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to authorize the City Manager to execute a Side Letter Agreement between the City of Santa Clara and the Unclassified Miscellaneous Management Employees that provides stadium detail pay for work performed by the Communications Operations Manager when working as a Public Safety Dispatcher at Levi's Stadium on the terms presented and in a final form approved by the City Attorney.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.F 25-1706
Action to Authorize the City Manager to Execute Agreements with CRE-GS Freedom Circle Phase I Owner, LLC for the Construction of Park Improvements and the Maintenance of the Park Located at 3905 Freedom Circle at the Developer’s Sole Cost
Recommendation:
Authorize the City Manager to execute the Parkland Dedication Agreement and the Park Maintenance Agreement with CRE-GS Freedom Circle Phase I Owner, LLC with such minor, non-substantive changes and amendments that may be necessary to implement the parkland dedication requirements for this project, in final forms approved by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to authorize the City Manager to execute the Parkland Dedication Agreement and the Park Maintenance Agreement with CRE-GS Freedom Circle Phase I Owner, LLC with such minor, non-substantive changes and amendments that may be necessary to implement the parkland dedication requirements for this project, in final forms approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.G 25-1513 Action on an Agreement with Allana Buick & Bers, Inc. for Citywide As-Needed Roofing Consulting Services
Recommendation: 1. Determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations;
2. Authorize the City Manager or designee to execute an Agreement with Allana Buick & Bers, Inc. for Citywide As-needed Roofing Consulting Services for an initial one-year term with a maximum amount not-to-exceed $150,0000, in substantially the form presented, subject to the appropriation of funds and approval of final form by the City Attorney; and
3. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, and to (a) exercise up to four one-year options to extend the term, (b) increase the maximum compensation by up to $600,000 for a total aggregate not-to-exceed amount of $750,000 over the full five-year term of the Agreement, (c) add or delete services consistent with the scope of services, (d) adjust future rates based on market conditions, and (e) make de minimis changes, subject to the appropriation of funds and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) determine that the proposed actions are exempt from CEQA pursuant to Section 15301 (Existing Facilities) of Title 14 of California Code of Regulations; (2) authorize the City Manager or designee to execute an Agreement with Allana Buick & Bers, Inc. for Citywide As-needed Roofing Consulting Services for an initial one-year term with a maximum amount not-to-exceed $150,0000, in substantially the form presented, subject to the appropriation of funds and approval of final form by the City Attorney; and (3) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, and to (a) exercise up to four one-year options to extend the term, (b) increase the maximum compensation by up to $600,000 for a total aggregate not-to-exceed amount of $750,000 over the full five-year term of the Agreement, (c) add or delete services consistent with the scope of services, (d) adjust future rates based on market conditions, and (e) make de minimis changes, subject to the appropriation of funds and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.H 25-1563 Action on Agreement with BKF Engineers for Design Professional Services for the Central Santa Clara Bicycle, Pedestrian, and Green Stormwater Improvement Project
Recommendation:
1. Approve and authorize the City Manager to execute an Agreement for design professional services with BKF Engineers for the Central Santa Clara Bicycle, Pedestrian, and Green Stormwater Improvement Project in the not-to-exceed amount of $1,403,000, in a final form approved by the City Attorney; and
2. Authorize the City Manager to make minor modifications to the Agreement including time extensions, if needed, in a final form approved by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) approve and authorize the City Manager to execute an Agreement for design professional services with BKF Engineers for the Central Santa Clara Bicycle, Pedestrian, and Green Stormwater Improvement Project in the not-to-exceed amount of $1,403,000, in a final form approved by the City Attorney; and (2) authorize the City Manager to make minor modifications to the Agreement including time extensions, if needed, in a final form approved by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor 6 -
Recused: Councilmember Chahal1 -
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3.I 25-1031 Action on Amendment No. 1 to the Agreement with HydroScience Engineers, Inc. for Hydraulic Modeling Calibration and Support Services for a Revised Maximum Compensation of $500,000
Recommendation:
1. Authorize the City Manager or designee to execute Amendment No. 1 to the agreement with HydroScience Engineers, Inc. to increase the maximum compensation by $250,000 for a revised not-to-exceed maximum compensation amount of $500,000, subject to the appropriation of funds, and in a final form approved by the City Attorney; and
2. Authorize the City Manager or designee to take all actions necessary to implement and administer the agreement with HydroScience Engineers, Inc., including negotiating and executing future amendment(s) to add or delete services associated with the services and make de minimis changes, provided that the total maximum compensation is not exceeded, subject to the review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager or designee to execute Amendment No. 1 to the agreement with HydroScience Engineers, Inc. to increase the maximum
compensation by $250,000 for a revised not-to-exceed maximum compensation amount of $500,000, subject to the appropriation of funds, and in a final form approved by the City Attorney; and (2) authorize the City Manager or designee to take all actions necessary to implement and administer the agreement with HydroScience Engineers, Inc., including negotiating and executing future amendment(s) to add or delete services associated with the services and make de minimis changes, provided that the total maximum compensation is not exceeded, subject to the review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.J 25-1653 Action to Authorize the City Manager to execute Amendment No. 2 to an Agreement with Claris Strategy Inc. to Provide Additional Electric Utility Security Consulting Services for Silicon Valley Power, for a Total Not-to-Exceed Compensation of $489,088
Recommendation:
1. Authorize the City Manager or designee to execute Amendment No. 2 to the Agreement with Claris Strategy Inc. for the Threat and Vulnerability Assessment and updated Utility Security Plan, with a maximum compensation of $409,088, to be funded by the Electric Utility Capital Fund, subject to final review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the agreement with Claris Strategy Inc., and negotiate and execute future amendment(s) to (a) add or delete services associated with the services, (b) extend the term as needed to complete the project, (c) increase the maximum compensation by approximately 20% for contingencies for a revised not-to-exceed amount of $489,088, and (d) make de minimis changes, subject to the final review and approval as to form by the City Attorney.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) authorize the City Manager or designee to execute Amendment No. 2 to the Agreement with Claris Strategy Inc. for the Threat and Vulnerability Assessment and updated Utility Security Plan, with a maximum compensation of $409,088, to be funded by the Electric Utility Capital Fund, subject to final review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions necessary to implement and administer the agreement with Claris Strategy Inc., and negotiate and execute future amendment(s) to (a) add or delete services associated with the services, (b) extend the term as needed to complete the project, (c) increase the maximum compensation by approximately 20% for contingencies for a revised not-to-exceed amount of $489,088, and (d) make de minimis changes, subject to the final review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.K 25-91 Action to Authorize the Use of City Electric Forces for Public Works to Decommission an Existing Dark Fiber Route from 3075 Raymond Street, 3030 Corvin Drive, 1380 Kifer Road, to 2050 Martin Avenue, with an Estimated Cost of $1,558
Recommendation:
1. Determine the proposed action is exempt from CEQA pursuant to Section 15301 (Class 1 - Existing Facilities) of Title 14 of the California Code of Regulations; and
2. Declare
and determine in accordance with Section 1310 of the City Charter that the public works with an estimated cost of $1,558, located along the route from 3075 Raymond Street, 3030 Corvin Drive, 1380 Kifer Road, to 2050 Martin Avenue, are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) determine the proposed action is exempt from CEQA pursuant to Section 15301 (Class 1 - Existing Facilities) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works with an estimated cost of $1,558, located along the route from 3075 Raymond Street, 3030 Corvin Drive, 1380 Kifer Road, to 2050 Martin Avenue, are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.L 25-1604 Action to Authorize the Use of City Electric Forces for Public Works at 4600 Patrick Henry Drive, 2700 Tasman Drive, 5129 Old Ironsides Drive, 4808 Great America Parkway, 5100 Patrick Henry Drive, 4855 Patrick Henry Drive, 2256 Avenida de Los Alumnos, 2451 Tasman Drive, 2685 The Alameda, 2885 Lakeside Drive, With an Estimated Cost of $212,189 Recommendation:
1. Determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (New Construction) of Title 14 of the California Code of Regulations; and
2. Declare and determine in accordance with Section 1310 of the City Charter that the public works located at 4600 Patrick Henry Drive, 2700 Tasman Drive, 5129 Old Ironsides Drive, 4808 Great America Parkway, 5100 Patrick Henry Drive, 4855 Patrick Henry Drive, 2256 Avenida de Los Alumnos, 2451 Tasman Drive, 2685 The Alameda, and 2885 Lakeside Drive, with an estimated cost of $212,189, are better performed by the City with its own employees based on the information set forth in this Report to Council and authorize the performance of these public works consistent with this authorization.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) determine that the proposed action is exempt from CEQA pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) and Section 15303 (New
Construction) of Title 14 of the California Code of Regulations; and (2) declare and determine in accordance with Section 1310 of the City Charter that the public works located at 4600 Patrick Henry Drive, 2700 Tasman Drive, 5129 Old Ironsides Drive, 4808 Great America Parkway, 5100 Patrick Henry Drive, 4855 Patrick Henry Drive, 2256 Avenida de Los Alumnos, 2451 Tasman Drive, 2685 The Alameda, and 2885 Lakeside Drive, with an estimated cost of $212,189, are better performed by the City with its own employees and authorize the performance of these public works consistent with this authorization.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.O 25-1715 Authorize the City Manager to Execute the 2026-2029 Memorandum of Understanding Between the City of Santa Clara and the Unclassified Police Management (Unit 9A) that Incorporates the Terms of the Tentative Agreement
Recommendation:
Authorize the City Manager to execute the Memorandum of Understanding between the City of Santa Clara and the Unclassified Police Management (Unit 9A) with effective dates of January 1, 2026 - December 31, 2029, that incorporates the terms of the Tentative Agreement.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to authorize the City Manager to execute the Memorandum of Understanding between the City of Santa Clara and the Unclassified Police Management (Unit 9A) with effective dates of January 1, 2026 - December 31, 2029, that incorporates the terms of the Tentative Agreement.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.P 25-1718
Note and File the List of Designated City Employees who are Subject to Post-Employment Restrictions Pursuant to City Code Chapter 2.145 Recommendation:
Note and File the List of Designated City Employees who shall be subject to post-employment restrictions pursuant to Santa Clara City Code, Chapter 2.145 for the period of January 1, 2026 - December 31, 2026.
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to note and file the List of Designated City Employees who shall be subject to post-employment
restrictions pursuant to Santa Clara City Code, Chapter 2.145 for the period of January 1, 2026 - December 31, 2026.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.Q 25-1727 Action to Waive Second Reading and Adopt Ordinance No. 2083 entitled “Ordinance of the City of Santa Clara, California, Regulating Certain Activities Within a Protected Area in Connection with Major Events and Related Activities in the City of Santa Clara” (Special Event Zone) Recommendation:
Waive Second Reading and Adopt Ordinance No. 2083 entitled “Ordinance of the City of Santa Clara, California, Regulating Certain Activities Within a Protected Area in Connection with Major Events and Related Activities in the City of Santa Clara” (Special Event Zone).
A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to waive Second Reading and adopt Ordinance No. 2083 entitled “Ordinance of the City of Santa Clara, California, Regulating Certain Activities Within a Protected Area in Connection with Major Events and Related Activities in the City of Santa Clara” (Special Event Zone).
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4.A 25-1655 Action on Stadium Authority Bills and Claims for the Month of October 2025
Recommendation:
Approve the list of Stadium Authority Bills and Claims for October 2025.
A motion was made by Boardmember Hardy, seconded by
Boardmember Gonzalez, to approve the list of Stadium Authority Bills and Claims for October 2025.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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PUBLIC PRESENTATIONS
Brian Darby shared some holiday greetings.
Kirk Vartan spoke regarding the Agrihood project.
James Rowen spoke regarding the closing of children's facilities.
PUBLIC HEARING/GENERAL BUSINESS
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5. 25-1667 Action Authorizing the City Manager to Negotiate and Execute a License Agreement for Property Use of the Youth Soccer Park and its facilities and adjacent parking lots between the City of Santa Clara and the National Football League for Super Bowl LX Operational Support
Recommendation:
Authorize and direct the City Manager to Negotiate and Execute a License Agreement for Property Use of the Youth Soccer Park and its facilities and adjacent parking lots between the City of Santa Clara and the National Football League for Super Bowl LX Operational Support that is consistent with the terms of the proposed term sheet provided in this Staff Report, and subject to final approval by the City Attorney and City Manager.
City Manager Grogan made some opening remarks and introduced Director of Parks and Recreation Sparacino who provided a Powerpoint presentation on a license agreement for property use of the Youth Soccer Park between the City of Santa Clara and the National Football League for Super Bowl LX operational support.
Council questions and comments followed.
City Manager Grogan, Director of Parks and Recreation Sparacino, City Attorney Googins, Nick Andison (Senior Production Manager, BaAM Productions), and Kelsey Pietrangelo (Senior Manager, National Football League) addressed Council questions and concerns.
Public Comment: Maria Mukhar
Shea Salinas
Lia Theologides Mukhar
Mike
Kirk Vartan
A motion was made by Vice Mayor Cox, seconded by
Councilmember Hardy, to (1) authorize and direct the City Manager to Negotiate and Execute a License Agreement for Property Use of the Youth Soccer Park and its facilities and adjacent parking lots between the City of Santa Clara and the National Football League for Super Bowl LX Operational Support that is consistent with the revised terms and conditions presented and subject to final approval by the City Attorney; (2) assist the displaced soccer groups with relocation and fees; and (3) perform third party pre and post field inspections.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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Mayor/Chair Gillmor called for a recess at 9:50 PM and reconvened the meeting at 10:00 PM.
6. 25-1113 Public Hearing: Action on Adoption of a Resolution Amending Rate Schedules for Electric Services for All Classes of Customers to Increase Electric Rates and Charges in Each Rate Schedule by 4.0% and Make Other Modifications, Effective January 1, 2026
Recommendation:
Adopt a Resolution amending the City of Santa Clara Rate Schedules for Electric Utility Services for all classes of customers to increase electric rates and charges in each rate schedule by 4.0% and make other modifications, effective January 1, 2026.
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Chief Electric Utility Officer Procos and Director of Finance Lee who provided a Powerpoint presentation on amending rate schedules for electric service.
Council questions and comments followed.
Chief Electric Utility Officer Procos and Director of Finance Lee addressed Council questions.
Public Comment: Kirk Vartan
Brenda
Eric Crutchlow
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
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Council discussion followed.
City Manager Grogan and Chief Electric Utility Officer Procos addressed Council questions.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Jain, to adopt Resolution No. 25-9516 amending the City of Santa Clara Rate Schedules for Electric Utility Services for all classes of customers to increase electric rates and charges in each rate schedule by 4.0% and make other modifications, effective January 1, 2026.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, and Vice Mayor Cox
5 -
Nay: Councilmember Park, and Mayor Gillmor2 -
7. 25-1645 Public Hearing: Action on a General Plan Amendment to the City’s Open Space Element to Add Policies to Address Climate Resilience and Other Co-benefits of Open Space; to Help to Increase Access to Open Space for Everyone; and to Preserve, Enhance, and Expand a Network of Open Spaces.
Recommendation:
1. Find that the Addendum to the 2010-2035 General Plan Environmental Impact Report (EIR) prepared for the project complies with CEQA, and that the adoption of the Open Space Element Update would not result in environmental impacts beyond those described in the General Plan EIR and no further analysis is required.
2. Adopt a Resolution approving the General Plan Text Amendment and find that it satisfies the SB 1425 requirements to update open space programs to include policies addressing climate resilience and other co-benefits of Open Space; and that the necessary text edits are consistent with the Parks, Open Space, and Recreation Goals and Policies in the General Plan.
Mayor Gillmor opened the Public Hearing.
Director of Community Development Hamid provided a Powerpoint presentation on a General Plan Amendment to the City’s Open Space Element.
Council questions followed.
Public Comment: Susan Hinton (E-comment)
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to close the Public Hearing.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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A motion was made by Councilmember Hardy, seconded by
Councilmember Gonzalez, to (1) find that the Addendum to the 2010-2035 General Plan Environmental Impact Report (EIR) prepared for the project complies with CEQA, and that the adoption of the Open Space Element Update would not result in
environmental impacts beyond those described in the General Plan EIR and no further analysis is required; and (2) adopt Resolution No. 25-9517 approving the General Plan Text Amendment and find that it satisfies the SB 1425 requirements to update open space programs to include policies addressing climate resilience and other co-benefits of Open Space; and that the necessary text edits are consistent with the Parks, Open Space, and Recreation Goals and Policies in the General Plan.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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8. 25-1660 Public Hearing: Action on a Vesting Tentative Map (PLN24-00044) for a Proposed Common Interest Development of Six Single-Family Housing Units Located at 4503 Cheeney Street - Continued from November 18, 2025 City Council Meeting
Recommendation:
1. Determine the project to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15332 (Class 32 - In-Fill Development Projects); and
2. Adopt a Resolution in the form presented to approve the Vesting Tentative Map (PLN24-00044) for a common interest development for the proposed development of six single family housing units located at 4503 Cheeney Street to accompany the Architectural Review application (PLN 24-00034), making the required findings and subject to f conditions of approval
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Director of Community Development Hamid who provided a
Powerpoint presentation on 4503 Cheeney Street Vesting Tentative Map.
Council questions followed.
Jeff Aguilar (Applicant) provided a verbal report and addressed Council questions.
Public Comment: None
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to close the Public Hearing.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
A motion was made by Councilmember Gonzalez, seconded by Councilmember Chahal, to (1) determine the project to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15332 (Class 32 - In- Fill Development Projects); (2) adopt Resolution No. 25-9518 approving the Vesting Tentative Map (PLN24-00044) for a common interest development for the proposed development of six single family housing units located at 4503 Cheeney Street to accompany the Architectural Review application (PLN 24-00034), making the required findings and subject to updated conditions of approval.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
7 -
CONSENT ITEMS PULLED FOR DISCUSSION
A motion was made by Vice Mayor/Chair Cox, seconded by
Council/Boardmember Gonzalez, to continue Consent Items 3.M,
3.N and 4.B to a Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting in January 2026.
Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
7 -
3.M 25-1022 Action on Recommendations from Governance and Ethics Committee for Updates to Council Policy 043 ("Official Travel by City Councilmembers") Recommendation: Approve the Recommendation from the Governance and Ethics Committee to Amend Council Policy 043 ("Official Travel by Elected Officials") to be retitled Council Policy 043 ("Official Travel by the City Council") in substantially the form presented.
3.N 25-1023 Action on Recommendations from Governance and Ethics Committee for Updates to Council Policy 006 ("Guidelines for City Commissions, Boards and Committees for Attendance at Conferences and Training Events”) Recommendation:
Adopt a Resolution Approving the Recommendation from the Governance and Ethics Committee to amend Council Policy 006 ("Guidelines for City Commissions, Boards and Committees for Attendance at Conferences and Training Events”) in the form presented.
4. B 25-1613 Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending September 30, 2025
Recommendation:
1. Note and file the Santa Clara Stadium Authority Financial Status Report for the Quarter Ending September 30, 2025; and
2. Approve the FY 2025/26 Budget Amendments in the Operating Budget in the amount of $930,000 to reflect increases in projected revenues and expenses.
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REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS Councilmember Hardy provided a verbal report on the National League of Cities Conference in Salt Lake City that she attended.
Councilmember Park provided a verbal report on the National League of Cities Conference in Salt Lake City that he attended.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 11:53 PM in memory of Linda Brosio Barber and John Elwood.
The next scheduled special meeting is on Wednesday, December 17, 2025 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 12/16/2025
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at limes, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
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If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
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