City of Santa Clara
Meeting Agenda
City Council and Authorities Concurrent
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMWednesday, December 17, 2025
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
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Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
City Council and Authorities Concurrent Meeting Agenda December 17, 2025 NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara, to commence and convene on December 17, 2025, 2025, at 5:30 pm to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
Closed Session - 5:30 PM | Special Meeting - 6:30 PM
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1. Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Aracely Azevedo, Marco Mercado, Ashley Lancaster, Allyson Hauck, and Glen Googins Employee Organization(s):
Engineers of the City of Santa Clara (Unit #4)
25-1739
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Sparacino Conference Room)
6:30 PM SPECIAL CITY COUNCIL MEETING
Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONSENT CALENDAR
City Council and Authorities Concurrent Meeting Agenda December 17, 2025
2. Authorize the City Manager to execute the 2025-2029
Memorandum of Understanding Between the City of Santa
Clara and the Engineers of the City of Santa Clara (Unit 4), that incorporates the terms of the Parties’ Mediation Joint
Recommendation on terms for a successor Memorandum of
Understanding, and Adoption of a Resolution to Update the Classified Salary Plan for Classifications represented by Unit 4. 25-1737
1. Authorize the City Manager to execute the 2025-
2029 Memorandum of Understanding Between the
City of Santa Clara and the Engineers of the City
of Santa Clara (Unit 4), that incorporates the terms
of the Parties’ Mediation Joint Recommendation
on terms for a successor Memorandum of
Understanding, and Adoption of a Resolution to
Update the Classified Salary Plan for
Classifications represented by Unit 4; and
2. Adoption of a Resolution to approve the revised
salary plan for various classified positions to
satisfy the requirements of California Code of
Regulations Section 570.5.
Recommendation:
PUBLIC HEARING/GENERAL BUSINESS
City Council and Authorities Concurrent Meeting Agenda December 17, 2025
3.A Actions on Award of Public Works Contract for the Central Park New Entrance, Access, and Parking Improvements Project to Guerra Construction Group, Inc .; Amendment No. 3 to the Agreement with NUVIS Landscape Architecture, Inc. for Design Professional Services for the Central Park New Entrance, Access, and Parking Improvements Project; and Related Budget Amendments
25-1510
1. Determine that the proposed actions are exempt
from CEQA pursuant to Section 15301 (Existing
Facilities) of Title 14 of California Code of
Regulations;
2. Award the Public Works Contract for the Central
Park New Entrance, Access, and Parking
Improvements Project to the lowest responsive
and responsible bidder, Guerra Construction
Group, Inc., in the amount of $5,663,997 and
authorize the City Manager to execute any and all
documents associated with and necessary for the
award, completion, and acceptance of this Project,
in final forms approved by the City Attorney;
3. Authorize the City Manager to execute change
orders up to approximately 15 percent of the
original contract price, or $849,600, for a total
not-to-exceed amount of $6,513,597;
4. Approve and Authorize the City Manager to
execute Amendment No. 3 to the Agreement with
NUVIS Landscape Architecture, Inc. for the Central
Park New Entrance, Access, and Parking
Improvements Project to increase the
not-to-exceed amount by $62,945, for a revised
not-to-exceed amount of $639,672, including
authorization to make minor additional
amendments, if needed (e.g., time extensions), if
necessary to implement the project, all in final
forms approved by the City Attorney;
5. Approve the following FY 2025/26 budget
amendments for the funding of the project:
a) In the Electric Operating Grant Trust Fund,
establish a transfer to the Parks and
Recreation Capital Fund and reduce the
Electric Department budget by $335,000
(majority affirmative Council votes
required); and
b) In the Parks and Recreation Capital Fund,
Recommendation:
City Council and Authorities Concurrent Meeting Agenda December 17, 2025 recognize a transfer from the Electric
Operating Grant Trust Fund in the amount of
$335,000, decrease the Mitigation Fee Act
ending fund balance by $20,300, and increase
the appropriation for the Central Park Access
and Parking Improvements Project by
$355,300 (five affirmative Council votes
required to appropriate additional revenue
and for the use of unused balances).
City Council and Authorities Concurrent Meeting Agenda December 17, 2025
3.B Action on FY 2024/25 Budget Year -End Report and Approval of Related Budget Amendments (DEFERRED FROM DECEMBER
9, 2025)
25-1729
1. Note and file the FY 2024/25 Budget Year-End
Report.
2. Approve the FY 2024/25 Budget Amendments to
address necessary budget ratifications totaling
$2,948,287 in four funds as set forth in Attachment
1 of this report (five affirmative Council votes
required for revenue actions and the use of unused
balances as noted for each item in Attachment 1).
3. Approve the FY 2025/26 Budget Amendments, as
set forth in Attachment 2. This includes actions in
the General Fund to distribute excess funding from
the close-out of FY 2024/25, as detailed below
(five affirmative Council votes required to
appropriate additional revenue and for the use of
unused balances):
a. Increase the transfer to the Public Buildings
Capital Fund for a new Civic Center Campus
Future Needs/Relocation project in the amount
of $20,350,000, offset by an increase to the
Beginning Fund Balance;
b. Increase the Capital Projects Reserve in the
amount of $13,000,000, offset by an increase
to the Beginning Fund Balance;
c. Increase the Pension Stabilization Reserve in
the amount of $4,599,593, offset by an
increase to the Beginning Fund Balance;
d. Increase the Budget Stabilization Reserve in
the amount of $1,305,540, offset by an
increase to the Beginning Fund Balance and
transfers from other funds;
e. Increase the transfer to the General
Government Capital Fund by $1,000,000 for a
new Measure I Furniture, Fixtures and
Equipment project, offset by an increase to the
Beginning Fund Balance;
f. Increase the transfer to the Public Buildings
Capital fund by $350,000 for the
Commerce/Peddler’s Maintenance project,
offset by an increase to the Beginning Fund
Balance;
g. Increase the transfer to the Vehicle
Replacement Fund in the amount of $274,000
Recommendation:
City Council and Authorities Concurrent Meeting Agenda December 17, 2025 to cover Fire Department vehicle costs, offset
by an increase to the Beginning Fund Balance;
h. Eliminate the transfer from the Electric Utility
Fund in the amount of $205,262 that was
budgeted to partially offset the cost of a Deputy
City Attorney position as this cost was factored
into the Cost Allocation Plan, offset by an
increase to the Beginning Fund Balance;
i. Increase the City Manager’s Office budget by
$300,000 to carry over unspent funds for the
Climate Action Plan dashboard and
organizational reviews, offset by an increase to
the Beginning Fund Balance;
j. Increase the Non-Departmental budget by
$108,729 to carry over unspent community
grant funds from the Forty Niners SC Stadium
Company and for employee recognition, offset
by an increase to the Beginning Fund Balance;
k. Increase the transfer to the Parks and
Recreation Capital Fund by $33,820 for the
Youth Sports Park Improvements project to true
up the Youth Sports Park facility rental revenue
received in FY 2024/25, offset by an increase
to the Beginning Fund Balance;
l. Increase the transfer to the Streets and
Highways Capital Fund by $12,407 for the Tree
Replacement Project to allocate planning
zoning fees received in FY 2024/25, offset by
an increase to Beginning Fund Balance;
m. Establish a transfer to the Fire Operating Grant
Trust Fund in the amount of $193,388 as a
reconciling adjustment for the Staffing for
Adequate Fire and Emergency Response
(SAFER) grant, offset by an increase to the
Beginning Fund Balance;
n. Establish a transfer to the Police Operating
Grant Trust Fund in the amount of $5,910 to
cover expenses that were ineligible for grant
reimbursement, offset by an increase to the
Beginning Fund Balance;
o. Increase the Human Resources Department
budget by $5,348 to appropriate Flexible
Spending Account forfeiture funds received in
FY 2024/25 to wellness activities, offset by an
increase to the Beginning Fund Balance;
p. Increase the transfer from the Fire Department
City Council and Authorities Concurrent Meeting Agenda December 17, 2025 Capital Fund in the amount of $18,764 to return
capital project savings and increase the
Capital Projects Reserve by $18,764;
q. Increase the transfer from the General
Government Capital Fund in the amount of
$9,540 to return capital project savings from
the Downtown Master Plan Implementation
project and increase the Land Sale Reserve by
$9,540;
r. Increase the transfer from the General
Government Capital Fund in the amount of
$444 to return capital project savings and
increase the Capital Projects Reserve by
$444;
s. Increase the Rents revenue estimate by
$428,400 and establish a transfer to the
Convention Center Enterprise Fund in the
amount of $428,400 to reflect a technical
change in the accounting for the ballroom lease
rent from the Hyatt;
t. Recognize Beginning Fund Balance -
Restricted for Prepayments in the amount of
$19,278 and increase the Public Works
Department appropriation for remaining
developer deposits for third party plan review
and inspections;
u. Increase the transfer from the Public Works
Capital Projects Management Fund in the
amount of $201,743 to return FY 2024/25
savings;
v. Recognize a transfer from the Other City
Departments Operating Grant Trust Fund in the
amount of $359,768 to recognize FEMA
reimbursements for Covid-related expenses;
and
w. Increase the Unrestricted Ending Fund Balance
by $141,402 to set aside funds to address
funding needs that arise during FY 2025/26.
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, January 13, 2026 in the City Hall Council Chambers.
City Council and Authorities Concurrent Meeting Agenda December 17, 2025
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi -adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi -adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA .gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City ’s official -notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City ’s website and in the City Clerk ’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk ’s Office at (408) 615-2220, email clerk@santaclaraca .gov <mailto :[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City ’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk ’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability -related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City ’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.