1/13/2026 Item 5.B
City Council Meeting
Action on Recommendations
from Governance and ethics
Committee for Updates to
Council Policy 006 ("'Guidelines
R
Z for City Commissions, Boards
IA and Committees for Attendance
1852 at Conferences and Training
Events")
THE MISSION CIT Deferred From December 16, 2025 Meeting Aracely Azevedo, Assistant City Manager
Agenda Item No. 5.B (#26-1757)
January 13, 2026
City of
Santa Clara
The Contoco! what Possible
Purpose
• Clarify scope of policy
• Provide clearer direction on travel,
reimbursement, and reporting
• Update procedures for consistency and
accountability
POST MEETING MATERIAL
Item 5.B
1/13/2026
City of
Santa Clara
The Center of What's Rossilic
Key Proposed Changes
• Travel arrangements should be made early
Itemized receipts and documentation due within 30
business days
• Expense report compliance; late or incomplete reports may result in non-reimbursement
Non-reimbursable expenses include personal, political, or entertainment costs, alcohol, guest meals, and costs from extending trips for personal reasons
City of
Santa Clara
The Cecie of Wint: Pasciste
Key Proposed Changes
• Reimbursable Expenses
• Lodging for approved overnight travel (night before/night after event)
• Meals up to per diem rate established by the GSA
• 100% first and last day of travel
• Transportation Expenses (ride share, bridge tolls, airfare, etc.) • Members may retain frequent flyer miles, hotel points, rewards earned during City travel
1/13/2026 Item 5.B
City of
Santa Clara
he Conto Van B
Recommendation
• Adopt a Resolution Approving the
Recommendation from the Governance and
Ethics Committee to amend Council Policy 006
("Guidelines for City Commissions, Boards and
Committees for Attendance at Conferences and
Training Events") in the form presented.
City Council Meeting
Action on Recommendations
from Governance and Ethics
Committee for Updates to
Council Policy 006 ("Guidelines
CITY OF for City Commissions, Boards
and Committees for Attendance
1852 at Conferences and Training
Events")
THE MISSION CITY Deferred From December 16, 2025 Meeting Aracely Azevedo, Assistant City Manager
Agenda Item No. 5.B (#26-1757)
January 13, 2026