Weekly Accounting Status Meeting
Date: 07/09/25; 2:30pm to 2:45pm
Teams Meeting: Tyler Cook (City/SCSA); Caitlin Ritchie and Erin Fernandez (49ers/Stadium Manager)
1. KPMG
Audit
2. Financial Management System payroll audit questions
3. Stadium Builder License certificate
SBLX Review - Populous & SCC
Date: 7/10/2025; 10:00am to 11:00am
Loc
ation: Virtual Zoom
Attendees: Elycia Knight, Afshan Hamid, Armand Lobao, David Tran, Jake Tomlin, Calvin Plascencia, John Ruch (City/SCSA); Nelson Ferreira, Cameron Lacson, Camila Hammer, Francine Hughes, Henry Trang (Stadium Manager), Kelsey Pietrangelo (NFL), Todd Barnes, Michael Kinard, Hayley Panas (Populous), Jennifer Hill (DC), D
iscussion:
• P
rocess of Submitting Permits
• List of permits that are required
• In person Meeting request in August. (3rd week in August). • Recap of what was done for super bowl 50.
SCSA Capital Projects Update Meeting
Date: 7/14/2025; 11:30am to 12:00pm
Zoom Me
eting: Elycia Knight, Chuck Baker, Armand Lobao, Nimisha Agrawal, Afshan Hamid (City/SCSA); Francine Hughes, Henry Trang (Stadium Manager), Joseph Crummit (DevCon)
D
iscussion:
• Rev
iew critical items related to capital projects.
• Continued Permit Coordination across departments.
• Review of deferred submittals ETA
Date: 07/14/2025; 5:00 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
1. Stadium Issues
Date: 07/18/2025; 2:30 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
For Bay Area Host Committee: Robert Weikert
1. Super Bowl LX League Event Agreement Issues
Check In on Misc. Items
Date: 07/22/2025; 5:00pm to 5:30pm
Teams Meeting: Chuck Baker and Christine Jung (City/SCSA), Francine Melendez Hughes (49ers/ManCo)
1. E
conomic impact review
2. Stadium tours
3. Community room
4. PRA request
5. Non-NFL Events
Date: 07/25/2025; 10:00 am
Zoom Meeting: Jovan Grogan, Glen Googins, Chuck Baker, and Christine Jung (City/SCSA); Zaileen Janmohamed, Ruth Shikada, and Karina Herold (BAHC); Sonia Nayak and Robert Weikert (Nixon Peabody on behalf of BAHC); Jihad Beauchman (49ers/Stadium Manager)
1. S
uper Bowl LX League Event Agreement
SCSA Capital Projects Update Meeting
Date: 7/28/2025; 11:00am to 12:00pm
Zoom Me
eting: Elycia Knight, Chuck Baker, Armand Lobao, Afshan Hamid (City/SCSA); Francine Hughes, Henry Trang (Stadium Manager), Joseph Crummit (DevCon)
D
iscussion:
• Re
view critical items related to capital projects.
• Continued permit coordination across departments.
• Review of deferred submittals ETA
Date: 08/04/2025; 10:00 am
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
For Bay Area Host Committee: Robert Weikert
1. Super Bowl LX League Event Agreement
Date: 08/05/2025; 1:00 pm
In Person Meeting at the Bay Area Host Committee (BAHC) Office, 444 Castro St. Ste. #150, Mountain View: Jovan Grogan, Glen Googins, Chuck Baker, and Christine Jung (City/SCSA); Zaileen Janmohamed, Ruth Shikada, and Karina Herold (BAHC); Sonia Nayak and Robert Weikert (Nixon Peabody on behalf of BAHC); Jihad Beauchman (49ers/Stadium Manager)
1. Super Bowl LX League Event Agreement
Weekly Accounting Status Meeting
Date: 08/06/25; 2:30pm to 2:46pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Caitlin Ritchie and Erin Fernandez (49ers/Stadium Manager)
1. G
eneral Staffing Public Safety Costs
2. KPMG Audit
3. Quarterly status reports
4. Financial Management System ABI payroll audit questions Date: 08/07/2025; 3:30 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins and Jennifer Beyers For Stadium Manager: Jihad Beauchman
For Bay Area Host Committee: Robert Weikert
1. Special Event/Clean Zone Ordinance Discussion
Date: 08/08/2025; 8:00 am
Zoom Meeting: Jovan Grogan, Glen Googins, Chuck Baker, and Christine Jung (City/SCSA); Zaileen Janmohamed, Ruth Shikada, and Karina Herold (BAHC); Sonia Nayak, Robert Weikert, and Matthew Richards (Nixon Peabody on behalf of BAHC); Jihad Beauchman (49ers/Stadium Manager)
1. Super Bowl LX League Event Agreement
Date: 08/08/2025; 9:15 am
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
1. Super Bowl LX League Event Agreement
Stadium Curfew
Date: 08/08/25;12:00pm to 1:00pm
Teams Meeting: Jovan Grogan, Glen Googins, Chuck Baker, Paulina Morales, and Christine Jung (City/SCSA); Francine Melendez Hughes and Jihad Beauchman (49ers/ManCo)
1. Discussion of Morgan Wallen Concerts and City’s curfew Date: 08/13/2025; 4:30 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
For Bay Area Host Committee: Robert Weikert
1. Super Bowl LX League Event Agreement
Weekly Accounting Status Meeting
Date: 08/14/25; 2:30pm to 3:02pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Caitlin Ritchie, Erin Fernandez, and Stephanie Lee (49ers/Stadium Manager)
1. Q
1 Financial Reports
2. Financial Management System ABI payroll audit questions Date: 08/14/2025; 5:00 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
1. Super Bowl LX League Event Agreement
SBLX Meeting - NFL/Populous/City of Santa Clara
Date: 8/18/2025; 1:00pm to 2:00pm
In Person/Levi's Stadium
Attendees: Elycia Knight, Chuck Baker, Armand Lobao, David Tran, Mia Nguyen, Calvin Plascencia, Paul Polacek, John Ruch, Afshan Hamid, Paulina Morales (City/SCSA); Francine Hughes, Henry Trang, Nelson Ferreria, Cameron Lacson Teddy Barnes (Stadium Manager); Kelsi Pietrangelo (NFL); Jennifer Hill (DC); Camille Hill, Micheal Kinard (Populous)
Discussion:
• Pr
e meet on permit requirements for the Major Events.
Date: 08/19/2025; 1:30 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
For Bay Area Host Committee: Robert Weikert
1. Super Bowl LX League Event Agreement
Off-Site Parking
Date: 08/20/2025; 1:30pm to 2:00pm
Teams Mee ting: Chuck Baker, Christine Jung, Reena Brilliot (City/SCSA); Michael Rescigno (49ers/ManCo)
1. Potential off-site parking
Date: 08/20/2025; 2:00 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
For Bay Area Host Committee: Robert Weikert
1. Super Bowl LX League Event Agreement
Weekly Accounting Status Meeting
Date: 08/20/25; 2:30pm to 2:33pm
Teams Meeting: Brenda Lee (City/SCSA); Erin Fernandez, Jeremiah Lagasca, and Stephanie Lee (49ers/Stadium Manager)
1. No
n-NFL Event Public Safety Depreciation Invoice
2. Annual Audit
Date: August 21, 2025; 2:30 - 3:00 pm
Zoom Meeting: Janine De la Vega (City/SCSA), Patty Hubbard (BAHC), and Ellie Caple (49ers/Stadium Manager)
1. Discuss PIO subcommittee and purpose of monthly meetings.
Date: 08/21/2025; 2:30 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
1. Super Bowl LX League Event Agreement
SBLX Transportation Committee
Date: 8/22/2025; 11:30am to 12:00pm
V
irtual Zoom:
Attendees: Chuck Baker, Richard Fitting, Michael Liw, Craig Mobeck, Steve Chan, Christine Jung, Elycia Knight, Paulina Morales (City/SCSA); Francine Hughes, Nelson Ferreria, Jeremy Vaux, Michael Rescigno (49ers/Stadium Manager); Ruth Shikada, Karina Herold (Bay Area Host Committee (BAHC)); Kelsey Pietrangelo, Chris Curran, Lauren Fischer, Scott Bluhm (for NFL); Jennifer Hill (DC), Todd Barnes (Populous); Mike Witte, Leigh Fairey (Metropolis); Rob Ross, Tim Sjogren (Kimley Horn) • Current planning status and initial thoughts
• Transportation planning/systems around Stadium
• Potential closures and impacts
• City process/timeframes/requirements to be aware of
• Future meetings/next steps
SBLX Planning
Date: 8/22/2025; 3:00pm to 3:30pm
Te
ams Meeting
Attendees: Chuck Baker, Paulina Morales, Christine Jung, Richard Fitting, Aric Enos, Craig Mobeck, Michael Liw, Steve Chan (City/SCSA); Francine Hughes (49ers/Stadium Manager)
• Super Bowl LX Transportation Committee meeting debrief • Potential closures and impacts
• Planning coordination
• Communication to stakeholders
Trust Debt Covenant Discussion
Date: 08/25/25; 9:30am to 10:00am
Teams Meeting: Brenda Lee, Tyler Cook, and Linh Lam (City/SCSA); Caitlin Richie (49ers/ Stadium Manager)
1. D
ebt Covenant Audit Requirements
SVP NRS Coordination
Date: 8/26/2025; 9:00am to 9:30am
Loc
ation: Virtual Zoom
Attendees: Elycia Knight, Chuck Baker, Krishn Patel, Chris Karwick (City/SCSA); Francine Hughes, Henry Trang (Stadium Manager)
D
iscussion:
• N
RS Safety Plan and Tree and Shrub Removal
• Access for vendors
• Scope of work and timeline
SBLX Discussion – Operations
Date: 8/26/2025; 1:00pm to 2:00pm
Virtual Zoom:
Attendees: Elycia Knight, Jovan Grogan, Chuck Baker, Richard Fitting, Michael Liw, Craig Mobeck, Christine Jung, Steve Chan, Paulina Morales (City/SCSA); Francine Hughes, Nelson Ferreria, Jeremy Vaux, Michael Rescigno (Stadium Manager); Kelsey Pietrangelo (NFL); Jennifer Hill (DC); Camille Hill, Micheal Kinard, Todd Barnes (Populous); Mike Witte (Metropolis) Discussion:
• Discussion about transportation coordination for SBLX o VTA
Lot
o Bike and Ped Routes
o Yellow/Red Lot Encroachment
o GAP Entrance
o Parking
Procurement Check In
Date: 08/26/25; 2:30pm to 3:00pm
Zoom Meeting: Christine Jung, Grace Dougherty (City/SCSA); Karen Steiber, Alyssa Kutz, Holly Gilbert (49ers/ManCo)
1. RFP
for on-call electrical maintenance and repairs
2. RFP for on-call mechanical and plumbing maintenance and repairs
3. RFP for on-call general contractor services
4. RFP for security integration services
5. Annual contracts report
Date: 09/04/2025; 10:30 am
Teams Meeting: Jovan Grogan, Chuck Baker, Paulina Morales, Elycia Knight, Christine Jung, Richard Fitting, Ruben Torres, Craig Mobeck (City/SCSA); Francine Hughes (49ers/Stadium Manager)
1. S
uper Bowl LX Logistics
Weekly Accounting Status Meeting
Date: 09/04/25; 12:00pm to 12:18pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Caitlin Ritchie, Erin Fernandez, Jeremiah Lagasca, and Stephanie Lee (49ers/Stadium Manager)
1. M
organ Wallen Day 45 report
2. Non NFL Event Ticket surcharge
3. Stadium Builder License defaults
Date: 09/04/2025; 2:00 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
1. Super Bowl LX League Event Agreement
Stadium Builder License (SBL) Sample Process Discussion Date: 09/05/25; 8:30am to 9:00am
Teams Meeting: Tyler Cook (City/SCSA); Stephanie Lee, Erin Fernandez, and Caitlin Ritchie (49ers/Stadium Manager)
1. SBL S
ample Process
Meeting Room Reservation
Date: 09/05/2025; 3:30 pm
Phone Call: Jovan Grogan (City/SCSA) and Francine Hughes (49ers/Stadium Manager)
1. Request to book a meeting room in t he Stadium for the Quarterly Mayors and City Managers Meeting (Santa Clara, Sunnyvale, Cupertino and Mountain View).
Stadium Builder License (SBL) Discussion/Review
Date: 09/08/25; 9:00am to 9:30am
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Stephanie Lee, Erin Fernandez, and Caitlin Ritchie (49ers/Stadium Manager)
1. SB
L Discussion
Weekly Accounting Status Meeting
Date: 09/10/25; 2:30pm to 2:58pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Caitlin Ritchie, Erin Fernandez, Jeremiah Lagasca, and Stephanie Lee (49ers/Stadium Manager)
1. M
organ Wallen Public Safety Cost
2. Stadium Builder License Sample Selections
Stadium Builder License (SBL) Sample Selection Meeting
Date: 09/11/25; 2:45pm to 3:15pm
Teams Meeting: Linh Lam, Tyler Cook, and Brenda Lee (City/SCSA); Erin Fernandez, Stephanie Lee, and Caitlin Ritchie (49ers/Stadium Manager)
1. S
tadium Builder License sample selections
Date: 09/11/2025; 5:00 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
1. Super Bowl LX League Event Agreement
Procurement Check In
Date: 09/12/2025; 10:00am to 10:30am
Zoom Meeting: Christine Jung, Grace Dougherty (City/SCSA); Karen Steiber, Alyssa Kutz, Holly Gilbert (49ers/ManCo)
1. S
ecurity integration services RFP update and process
2. Opportunity to utilize or piggyback City contracts for purchases
3. Template updates
4. Updates on electrical maintenance and repairs, mechanical and plumbing maintenance and r
epairs, and general contractor services
Stadium Builder License (SBL) Review with ManCo
Date: 09/15/25; 2:45pm to 3:15pm
Teams Meeting: Tyler Cook and Brenda Lee (City/SCSA); Stephanie Lee (ManCo)
1. S
tadium Builder License sample selections
City of Santa Clara and Super Bowl LX
Date: 09/17/2025; 2:00 pm
Zoom Meeting: Jovan Grogan, Paulina Morales, Elycia Knight, Christine Jung, Cory Morgan, Richard Fitting, Wahid Kazem, Ruben Torres, Matt Queen, Craig Mobeck, and Michael Liw, Steve Chan (City/SCSA); Francine Hughes, Nelson Ferreira, Jeremy Vaux, and Michael Rescigno (49ers/Stadium Manager); Kelsey Pietrangelo, Lauren Fischer, Billy Langenstein and Dave Bisplinghoff (NFL); Todd Barnes (Populous); Tim Sjogren (Kimley Horn)
1. P
otential road closures
2. Potential parking impacts
3. Potential transportation impacts
4. Access to City facilities
Weekly Accounting Status Meeting
Date: 09/17/25; 2:30pm to 2:55pm
Teams Meeting: Tyler Cook (SCSA), Brenda Lee (SCSA), Jeremiah Lagasca (ManCo) and Stephanie Lee (ManCo)
1. FY
2023/24 Shared Stadium & Non-NFL Event Expenses
2. Stadium Builder License (SBL) sample selection
3. SBL data
4. Stadium Accounts Receivable module
Community Engagement Meeting
Date: 09/19/25; 12:00 pm
In Person Meeting at Puesto Santa Clara (2752 Augustine Dr. #110, Santa Clara, CA 95054):
Paulina Morales (City/SCSA) and Francine Hughes (49ers/Stadium Manager)
1. Com
munity Engagement Efforts for the major events in 2026
2. Stadium Neighborhood Relations Ad Hoc Committee
Date: 09/22/2025; 1:00 pm
Teams Meeting: Jovan Grogan (City/SCSA); Ruth Shikada and Karina Herold (BAHC); Francine Hughes (49ers/Stadium Manager); Kelsey Pietrangelo and Ashley Hamilton (NFL)
1. Super
Bowl LX Site Review
Date: 09/22/2025; 4:00 pm
Teams Meeting:
For Santa Clara Stadium Authority: Glen Googins
For Stadium Manager: Jihad Beauchman
1. Super Bowl LX League Event Agreement
Stadium Builder License (SBL) Default Meeting
Date: 09/22/25; 2:00pm to 2:36pm
Teams Meeting: Linh Lam, Tyler Cook, Brenda Lee (City/SCSA); Caitlin Ritchie, Stephanie Lee, and Prima Patel (49ers/Stadium Manager)
1. S
tadium Builder License (SBL) agreement dates on default report
2. SBL buy backs
Stadium Builder License (SBL) Check In Meeting
Date: 09/23/25; 2:30pm to 2:53pm
Zoom Meeting: Tyler Cook, Brenda Lee (City/SCSA), and Caitlin Ritchie (49ers/Stadium Manager)
1. S
tadium Builder License (SBL) sample testing
2. Year -end certificates
Weekly Accounting Status Meeting
Date: 09/24/25; 2:00pm to 2:46pm
Teams Meeting: Linh Lam (SCSA), Tyler Cook (SCSA), Brenda Lee (SCSA), Caitlin Ritchie (ManCo), and Stephanie Lee (ManCo)
1. S
tadium Builder License default sample selections
2. Fiscal Year 2024/25 signed certificates
Date: 09/24/2025; 5:15 pm
Teams Meeting:
For City/Santa Clara Stadium Authority: Glen Googins and Paulina Morales For Stadium Manager: Jihad Beauchman
1. Stadium Logo and Audit
Review Stadium Builder License (SBL) Sample
Date: 09/25/25; 9:30am to 10:00am
Teams Meeting: Linh Lam, Tyler Cook, Brenda Lee (City/SCSA); Caitlin Ritchie (49ers/Stadium Manager); Alex Pfeiffer and Ryan Ficker (KPMG)
1. Stadium Builder License default sample selections
Santa Clara Stadium Authority Stadium Builder License Check-in Date: 09/25/25; 9:30am to 10:00am
Zoom Meeting: Linh Lam, Tyler Cook, Brenda Lee (City/SCSA); Caitlin Ritchie and Stephanie Lee (49ers/Stadium Manager)
1. S
tadium Builder License default sample selections
Procurement Check In
Date: 09/25/2025; 11:00am to 11:30am
Zoom Meeting: Christine Jung, Grace Dougherty (City/SCSA); Karen Steiber, Alyssa Kutz, Holly Gilbert (49ers/ManCo)
1. W
omen’s Locker Room CapEx Project Change Order request
2. Invoicing for split project
3. Update on security integrator RFP
Date: 09/30/2025; 5:30 pm
Teams Meeting:
For City/Santa Clara Stadium Authority: Glen Googins and Paulina Morales For Stadium Manager: Jihad Beauchman
1. Use of Stadium Photo