6:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
01/13/2026
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet
site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
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6:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 6:09 PM.
Confirmation of Quorum
1. 26-1745
Assistant City Clerk Pimentel confirmed a quorum.
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
Joseph Milligan v. City of Santa Clara, et al., Santa Clara County Superior Court Case No. 21CV382114
Public Comment
None.
Convene to Closed Session (Sparacino Conference Room)
Mayor Gillmor adjourned into Closed Session at 6:10 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:09 PM.
Pledge of Allegiance and Statement of Values
Roll Call
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Hardy recited the Statement of Values.
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
Closed Session - 6:00 PM | Regular Meeting - 7:00 PM
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REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Brian Darby requested reconsideration of Item 3.B regarding Fiscal Year 2024/25 Budget Year-End Report and Approval of Related Budget Amendments from the December 17, 2025 Special City Council meeting.
Public Comment: Dan Ondrasek
Council took no action on the request for reconsideration.
SPECIAL ORDER OF BUSINESS
2.A 26-1699 Recognition of Dr. Eun Hee Koo for Virtual Exchange Program with the Icheon Office of Education
Mayor Gillmor, on behalf of the Council, recognized Dr. Eun Hee Koo for Virtual Exchange Program with the Icheon Office of Education.
Dr. Eun Hee Koo, Eun Seon Heo (Director of Education, Icheon Office of Education), Student Ryan Park, and Student Amy Jeong provided a Powerpoint presentation on Santa Clara - Icheon Students Exchange Program.
Council comments followed.
2.B 26-55 Recognition of City Staff and Team for Santa Clara’s 2026 General Obligation Bond Credit Ratings for Phase 1 Measure I Projects City Manager Grogan recognized City Staff for Santa Clara's 2026 General Obligation Bond AAA Credit Ratings for Phase 1 Measure I Projects.
Council comments followed.
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CONSENT CALENDAR
Council/Boardmember Hardy pulled Item 3.E.
Mayor/Chair Gillmor pulled Item 3.I.
The Offices of State Assemblymember Ahrens and State Senator Wahab recognized newly appointed Vice Mayor/Chair Gonzalez and outgoing Vice Mayor/Chair Cox for her service.
A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Hardy, to approve the Consent Calendar (except Items 3.E and 3.I).
Aye: Council/Boardmember Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Vice Mayor/Chair Kelly Cox, and Mayor/Chair Lisa M. Gillmor
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3.A 26-1724 Action on the Award of a Public Works Contract for the Fiber Optic Aerial and Substructure Project, Contract No. 2004F, to West Valley Construction Company, Inc., for a Not-to-Exceed Amount of $8,792,787, Over a Two-Year Period, Inclusive of a 15% Contingency, Funded by Silicon Valley Power and Other Departments
Recommendation:
1. Determine the proposed actions are exempt from CEQA pursuant to Section 15301 (Class 1 - Existing Facilities), 15302 (Class 2 - Replacement or Reconstruction), and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations;
2. Award the Public Works Contract for the Fiber Optic Aerial and Substructure Projects to the lowest responsive and responsible bidder, West Valley Construction Company, Inc., for a maximum compensation amount of $3,822,951, for the initial year, and authorize the City Manager or designee to execute any and all documents associated with, and necessary for the award, completion, and acceptance of the projects, subject to the appropriation of funds and final review and approval as to form by the City Attorney; and
3. Authorize the City Manager or designee to execute contract amendments or change orders to (a) increase the amount by up to (i) $1,146,885 for contingencies, and (ii) $3,822,951 for an optional second year, for a maximum compensation amount of $8,792,787, and (b) adjust unit rates consistent with market conditions, subject to the appropriation of funds and final review and approval as to form by the City Attorney.
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) determine the proposed actions are exempt from CEQA pursuant to Section 15301 (Class 1 - Existing Facilities), 15302 (Class 2 - Replacement or Reconstruction), and 15303 (Class 3 - New Construction or Conversion of Small Structures) of Title 14 of the California Code of Regulations; (2) award the Public Works Contract for the Fiber Optic Aerial and Substructure Projects to the lowest responsive and responsible bidder, West Valley Construction Company, Inc., for a maximum compensation amount of $3,822,951, for the initial year, and authorize the City Manager or designee to execute any and all documents associated with, and necessary for the award, completion, and acceptance of the projects, subject to the appropriation of funds and final review and approval as to form by the City Attorney; and (3) authorize the City Manager or designee to execute contract amendments or change orders to (a) increase the amount by up to (i) $1,146,885 for contingencies, and (ii) $3,822,951 for an optional second year, for a maximum compensation amount
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of $8,792,787, and (b) adjust unit rates consistent with market conditions, subject to the appropriation of funds and final review and approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.B 26-1764 Action to Authorize the City Manager to Execute a Settlement Agreement with Rosendin Electric Inc. and Zurich American Insurance Company and Take Any Other Action(s) Necessary to Resolve the City’s Reimbursement Claim for Damage to the Lick Mill Pump Station related to the Citywide Emergency Generator Replacement - Phase 1 Project and Approve Related Budget Amendments
Recommendation:
1. Authorize the City Manager to Execute a Settlement Agreement with Rosendin Electric Inc. and Zurich American Insurance Company and Take Any Other Action(s) Necessary to Resolve the City’s Reimbursement Claim for Damage to the Lick Mill Pump Station related to the Citywide Emergency Generator Replacement - Phase 1 Project; and
2. Approve the following Fiscal Year 2025/26 budget amendments:
a. In the General Fund, recognize reimbursements in the amount of $450,116 and increase the Budget Stabilization Reserve in the amount of $450,116 (five affirmative Council votes required to appropriate additional revenue);
b. In the Sewer Utility Fund, recognize reimbursements in the amount of $18,135 and increase the unrestricted ending fund balance in the amount of $18,135 (five affirmative Council votes required to appropriate additional revenue); and
c. In the Water Utility Fund, recognize reimbursements in the amount of $13,177 and increase the unrestricted ending fund balance in the amount of $13,177 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) authorize the City Manager to Execute a Settlement Agreement with Rosendin Electric Inc. and Zurich American Insurance Company and Take Any Other Action(s) Necessary to Resolve the City’s Reimbursement Claim for Damage to the Lick Mill Pump Station related to the Citywide Emergency Generator Replacement - Phase 1 Project; and (2) approve the following Fiscal Year 2025/26 budget amendments: (a) in the General Fund, recognize reimbursements in the amount of $450,116 and increase the Budget Stabilization Reserve in the amount of $450,116; (b) in the Sewer Utility Fund, recognize reimbursements in the amount of $18,135 and increase the unrestricted ending fund balance in the amount of $18,135; and (c) in the Water Utility Fund, recognize reimbursements in the amount of $13,177 and increase the unrestricted ending fund balance in the amount of $13,177.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.C 26-1008 Action on the First Amendment to the Contract between the County of Santa Clara and the City of Santa Clara for the provision of the Senior Nutrition Program - Congregate Meals and Related Budget Amendments Recommendation:
1. Approve and authorize the City Manager to execute the Amendment No. 1 of the Contract between the County of Santa Clara and the City of Santa Clara for the provision of the Senior Nutrition Congregate Meals Program, not-to-exceed $151,061.76 for Fiscal Year 2025/26 in a final form approved by the City Attorney;
2. Approve the related Fiscal Year 2025/26 budget amendments in the Parks and Recreation Operating Grant Trust Fund to increase the Other Agencies Revenue estimate by $11,190 to recognize the additional funding from the County of Santa Clara, decrease the Transfer from the General Fund by $19,743 to true up the City’s cash match, establish a new Senior Nutrition Program Fiscal Year 25-26 appropriation in the amount of $158,764, and eliminate the existing Senior Nutrition Program appropriation in the amount of $167,317 (five affirmative Council votes required to appropriate additional revenue); and
3. Approve the related Fiscal Year 2025/26 budget amendments in the General Fund to decrease the Transfer to the Parks & Recreation Operating Grant Trust Fund and increase the Unrestricted Ending Fund Balance by $19,743 (majority affirmative Council votes required).
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) approve and authorize the City Manager to execute the Amendment No. 1 of the Contract between the County of Santa Clara and the City of Santa Clara for the provision of the Senior Nutrition Congregate Meals Program, not-to-exceed $151,061.76 for Fiscal Year 2025/26 in a final form approved by the City Attorney; (2) approve the related Fiscal Year 2025/26 budget amendments in the Parks and Recreation Operating Grant Trust Fund to increase the Other Agencies Revenue estimate by $11,190 to recognize the additional funding from the County of Santa Clara, decrease the Transfer from the General Fund by $19,743 to true up the City’s cash match, establish a new Senior Nutrition Program Fiscal Year 25-26 appropriation in the amount of $158,764, and eliminate the existing Senior Nutrition Program appropriation in the amount of $167,317; and (3) approve the related Fiscal Year 2025/26 budget amendments in the General Fund to decrease the Transfer to the Parks & Recreation Operating Grant Trust Fund and increase the Unrestricted Ending Fund Balance by $19,743.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.D 26-1647
Action on Annual Appointment of Vice Mayor and Chaplain Recommendation: 1. Appoint Councilmember Albert Gonzalez as Vice Mayor for approximately one year until the appointment of a successor Vice Mayor in January 2027; and
2. Appoint the Councilmember Kelly G. Cox to serve as Chaplain for approximately one year until the appointment of a successor Chaplain in January 2027.
A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Hardy, to (1) appoint Council/Boardmember Albert Gonzalez as Vice Mayor/Chair for approximately one year until the appointment of a successor Vice Mayor/Chair in January 2027; and (2) appoint the Council/Boardmember Kelly G. Cox to serve as Chaplain for approximately one year until the appointment of a successor Chaplain in January 2027.
Aye:
Council/Boardmember Gonzalez, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Cox, and Mayor/Chair Gillmor 7 -
3.F 26-1627 Action on Resolutions Approving and Setting the Cultural Commission, Youth Commission, Senior Advisory Commission, and Parks & Recreation Commission 2026 Schedule of Regular Meetings
Recommendation:
1. Adopt Resolution approving and setting the Cultural Commission schedule of regular meetings for 2026;
2. Adopt Resolution approving and setting the Youth Commission schedule of regular meetings for 2026;
3. Adopt Resolution approving and setting the Senior Advisory Commission schedule of regular meetings for 2026; and
4. Adopt Resolution approving and setting the Parks & Recreation Commission schedule of regular meeting dates for 2026.
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) adopt Resolution No. 26-9520 approving and setting the Cultural Commission schedule of regular meetings for 2026; (2) adopt Resolution No. 26-9521 approving and setting the Youth Commission schedule of regular meetings for 2026; (3) adopt Resolution No. 26-9522 approving and setting the Senior Advisory Commission schedule of regular meetings for 2026; and (4) adopt Resolution No. 26-9523 approving and setting the Parks & Recreation Commission schedule of regular meeting dates for 2026.
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Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.G 26-1710
Action to Waive First Reading and Approve Introduction of an Ordinance Amending Section 2.80.080 of the City Code
Recommendation:
Waive First Reading and Approve Introduction of an Ordinance Amending Section 2.80.080 (“Military Equipment Policy”) of the City Code to provide for updated references to applicable Government Code Sections and a formalized process for annual review and renewal by Council resolution.
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to waive First Reading and approve introduction of Ordinance No. 2084 amending section 2.80.080 (“Military Equipment Policy”) of the City Code to provide for updated references to applicable Government Code Sections and a formalized process for annual review and renewal by Council resolution.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Vice Mayor Cox, and Mayor Gillmor
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3.H 26-1762
Action on a joint Resolution of the City of Santa Clara and Stadium Authority Authorizing the Display of the “Where the Mission Meets the Moment” flag from January 14, 2026 to December 2026 and the Super Bowl LX flag from January 14, 2026 to February 9, 2026.
Recommendation:
Adopt a joint City Council and Stadium Authority resolution (1) waiving the 30 continuous day maximum display period in City Council Policy 48 (“Display of Flags”), and authorizing the display of the “Where the Mission Meets the Moment” flag from January 2026 to December 2026 at City Hall and other suitable locations throughout the City approved by the City Manager, and (2) authorizing the display of the Super Bowl LX flag from January 14, 2026, to February 9, 2026 at Levi’s® Stadium.
A motion was made by Council/Boardmember Chahal, seconded by Council/Boardmember Hardy, to adopt a joint City Council and Stadium Authority Resolution No. 26-9524 and 26-1 (1) waiving the 30 continuous day maximum display period in City Council Policy 48 (“Display of Flags”), and authorizing the display of the “Where the Mission Meets the Moment” flag from January 2026 to December 2026 at City Hall and other suitable locations throughout the City approved by the City Manager; and (2) authorizing the display of the Super Bowl LX flag from January 14, 2026, to February 9, 2026 at Levi’s® Stadium.
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Aye: Council/Boardmember Gonzalez, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/ Boardmember Jain, Vice Mayor/Chair Cox, and Mayor/Chair Gillmor 7 -
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4.A 26-1735 Action on Stadium Authority Bills and Claims for the Month of November 2025
Recommendation: Approve the list of Stadium Authority Bills and Claims for November 2025.
A motion was made by Boardmember Chahal, seconded by
Boardmember Hardy, to approve the list of Stadium Authority Bills and Claims for November 2025.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
7 -
4.B 26-1530 Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of July 1 to September 30, 2025
Recommendation: Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of July 1 to September 30, 2025.
A motion was made by Boardmember Chahal, seconded by
Boardmember Hardy, to note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of July 1 to September 30, 2025.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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4.C 26-1666 Action on an Agreement with CliftonLarsonAllen LLP for Auditing Services for the Santa Clara Stadium Authority
Recommendation: 1.
Approve and authorize the Executive Director to execute an agreement with CliftonLarsonAllen LLP to provide auditing services for the Santa Clara Stadium Authority for Fiscal Year 2025/26 through Fiscal Year 2027/28 in the amount not-to-exceed $307,944 inclusive of a contingency of 20% for ad hoc projects, subject to appropriation of funds and approval as to final form by Stadium Authority Counsel; and
2. Approve and authorize the Executive Director to negotiate and execute options to extend the agreement for two additional one-year terms at the sole discretion of the Executive Director for Fiscal Years 2028/29 and 2029/30 in the amounts not-to-exceed $113,200 and $118,900 respectively assuming a five percent annual inflation factor, subject to appropriation of funds and maximum compensation not-to-exceed $540,044 if both option years are exercised. Any amounts over these listed will be brought before the Board for approval.
A motion was made by Boardmember Chahal, seconded by
Boardmember Hardy, to (1) approve and authorize the Executive Director to execute an agreement with CliftonLarsonAllen LLP to provide auditing services for the Santa Clara Stadium Authority for Fiscal Year 2025/26 through Fiscal Year 2027/28 in the amount not-to-exceed $307,944 inclusive of a contingency of 20% for ad hoc projects, subject to appropriation of funds and approval as to final form by Stadium Authority Counsel; and (2) approve and authorize the Executive Director to negotiate and execute options to extend the agreement for two additional one-year terms at the sole discretion of the Executive Director for Fiscal Years 2028/29 and 2029/30 in the amounts not-to-exceed $113,200 and $118,900 respectively assuming a five percent annual inflation factor, subject to appropriation of funds and maximum compensation
not-to-exceed $540,044 if both option years are exercised. Any amounts over these listed will be brought before the Board for approval.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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4.D 25-1720 Action on Agreement with SCC Electric Inc. for the Radio Booth Cabling - Phase I CapEx Project at Levi’s Stadium and Related Budget Amendment Recommendation:
1. Approve a budget amendment for the Radio Booth Cabling - Phase I line item in the Stadium Authority FY 2025/26 CapEx Budget to increase the budget by $4,083 from the Capital Budget Ending Fund Balance, for a total budget amount of $553,976;
2. Approve the Stadium Manager’s request for approval of the Agreement with SCC Electric Inc., in the amount of $485,000 for the Radio Booth Cabling - Phase I CapEx Project at Levi’s Stadium;
3. Authorize the Stadium Manager to execute change orders with SCC Electric Inc. and incur other project related expenditures including design, engineering, advertising, permits, and inspections, of up to $48,500 for a total not to exceed amount of $533,500; and
4. Authorize Stadium Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project.
A motion was made by Boardmember Chahal, seconded by
Boardmember Hardy, to (1) approve a budget amendment for the Radio Booth Cabling - Phase I line item in the Stadium Authority FY 2025/26 CapEx Budget to increase the budget by $4,083 from the Capital Budget Ending Fund Balance, for a total budget amount of $553,976; (2) approve the Stadium Manager’s request for approval of the Agreement with SCC Electric Inc., in the amount of $485,000 for the Radio Booth Cabling - Phase I CapEx Project at Levi’s Stadium; (3) authorize the Stadium Manager to execute change orders with SCC Electric Inc. and incur other project related expenditures including design, engineering, advertising, permits, and inspections, of up to $48,500 for a total not to exceed amount of $533,500; and (4) authorize Stadium Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project.
Aye:
Boardmember Gonzalez, Boardmember Chahal, Boardmember
Hardy, Boardmember Park, Boardmember Jain, Vice Chair Cox, and Chair Gillmor
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PUBLIC PRESENTATIONS
Lucila Ortiz spoke in favor of protecting the immigrant community.
JP Connolly spoke regarding equitable pay and protecting the immigrant community.
Shelia Lawton spoke regarding IBW Local 1245 labor negotiation.
Jeremy Barousse spoke in favor of protecting the immigrant community.
Jon Curcio spoke regarding IATSE Local 134 work at the Santa Clara Convention Center.
Mark Hager spoke regarding IATSE Local 134 work at the Santa Clara Convention Center
Brian Darby spoke regarding individual and corporate influence on policy decisions.
Kimberly Woo spoke in favor of protecting the immigrant community.
Daya Khunkhun spoke regarding equitable pay and protecting the immigrant community.
Jack McGovern spoke regarding the importance of City workers at major events.
David Levinson spoke regarding equitable pay and labor standards.
Linda spoke regarding the City calendar and repaving cracked streets.
Victor Costa
spoke regarding the importance of City workers at major events.
Betsy Megas spoke regarding bicycle and transit options for City events.
CONSENT ITEMS PULLED FOR DISCUSSION
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5.A 26-1756 Action on Recommendations from Governance and Ethics Committee for Updates to Council Policy 043 ("Official Travel by City Councilmembers") DEFERRED FROM DECEMBER 16, 2025 MEETING
Recommendation:
Approve the Recommendation from the Governance and Ethics Committee to Amend Council Policy 043 ("Official Travel by Elected Officials") to be retitled Council Policy 043 ("Official Travel by the City Council") in substantially the form presented.
City Manager Grogan made some opening remarks and introduced Assistant City Manager Azevedo who provided a Powerpoint presentation on Recommendations from Governance and Ethics Committee for Updates to Council Policy 043 ("Official Travel by City Councilmembers").
Council questions and comments followed.
Assistant City Manager Azevedo and City Manager Grogan
addressed Council questions.
Public Comment: Betsy Megas
Wanda Buck
Council discussion followed.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to approve the recommendation from the Governance and Ethics Committee and adopt Resolution No. 26-9525 amending Council Policy 043 ("Official Travel by Elected Officials") to be retitled Council Policy 043 ("Official Travel by the City Council") in substantially the form presented.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, and Councilmember Jain
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Nay: 2 - Councilmember Cox, and Mayor Gillmor
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5.B 26-1757 Action on Recommendations from Governance and Ethics Committee for Updates to Council Policy 006 ("Guidelines for City Commissions, Boards and Committees for Attendance at Conferences and Training Events”) DEFERRED FROM DECEMBER 16, 2025 MEETING
Recommendation:
Adopt a Resolution Approving the Recommendation from the Governance and Ethics Committee to amend Council Policy 006 ("Guidelines for City Commissions, Boards and Committees for Attendance at Conferences and Training Events”) in the form presented.
City Manager Grogan made some opening remarks and introduced Assistant City Manager Azevedo who provided a Powerpoint presentation on Recommendations from Governance and Ethics Committee for Updates to Council Policy 006 ("Guidelines for City Commissions, Boards and Committees for Attendance at Conferences and Training Events").
Council questions and comments followed.
Assistant City Manager Azevedo and City Manager Grogan
addressed Council questions.
Public Comment: None.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to adopt Resolution No. 26-9526 approving the recommendation from the Governance and Ethics Committee to amend Council Policy 006 ("Guidelines for City Commissions, Boards and Committees for Attendance at Conferences and Training Events”) in the form presented.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Nay: 1 - Councilmember Cox
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3.E 26-1652 Action on Appointments to City Committees and Outside Agency Committees for the 2026 Calendar Year
Recommendation: Approve the Recommendations for Appointments to the 2026 City Committees and Outside Agency Committees as presented, subject to any amendments Council may propose and approve.
Councilmember Hardy pulled this item.
Council discussion followed.
Public Comment: None.
A motion was made by Councilmember Chahal, seconded by
Councilmember Gonzalez, to approve the recommendations for appointments to the 2026 City Committees and Outside Agency Committees as presented, with the following amendments: (1) remove Councilmembers from the Bicycle and Pedestrian Advisory Committee; (2) appoint Councilmember Hardy as Member on the Silicon Valley Regional Interoperability Authority through the Cities Association; (3) appoint Councilmember Chahal as Member and Councilmember Park as Alternate on the Audit Committee; and (4) appoint Councilmember Chahal as Alternate on the Northern California Power Agency.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
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3.I 26-51 Action on a Standard Agreement with the California Highway Patrol for Traffic Management Related Services for Super Bowl LX
Recommendation: Authorize the City Manager to execute the Standard Agreement with the California Highway Patrol for traffic control related services for Super Bowl LX at Levi’s Stadium, in an amount not to exceed $1,100,000 over the period February 1-9, 2026.
Mayor Gillmor pulled this item.
City Manager Grogan and City Attorney Googins addressed Mayor Gillmor's questions.
Public Comment: None.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to authorize the City Manager to execute the Standard Agreement with the California Highway Patrol for traffic control related services for Super Bowl LX at Levi’s Stadium, in an amount not to exceed $1,100,000 over the period February 1-9, 2026.
Aye:
Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
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PUBLIC HEARING/GENERAL BUSINESS
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6. 26-1716 Action on Resolution for an Exception to the 180 Day Waiting Period to Appoint David Staub, a Retired Annuitant to Serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Department of Public Works to Perform Work as a Deputy Director
Recommendation:
Adopt a Resolution for an exception to the 180 day waiting period to appoint Dave Staub, a retired annuitant, to serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Department of Public Works to perform work as a Deputy Director.
Acting Director of Human Resources Mercado and Director of Public Works Mobeck provided a Powerpoint presentation on a Resolution for an Exception to the 180 Day Waiting Period to Appoint David Staub, a Retired Annuitant to Serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Department of Public Works to Perform Work as a Deputy Director.
Council questions and comments followed.
City Manager Grogan addressed Council questions.
Public Comment: None
Council discussion followed.
A motion was made by Councilmember Gonzalez, seconded by Councilmember Hardy, to adopt Resolution No. 26-9527 for an exception to the 180 day waiting period to appoint Dave Staub, a retired annuitant, to serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Department of Public Works to perform work as a Deputy Director.
Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
Aye: 6 -
Nay: 1 - Councilmember Park
Mayor/Chair Gillmor called for a recess and left the meeting at 10:14 PM.
Vice Mayor/Chair Gonzalez reconvened the meeting at 10:30 PM.
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7. 26-1719 Public Hearing: Action to Approve the Issuance of the First Series of Measure I General Obligation Bonds in a Maximum Principal Amount Not to Exceed $100,000,000
Recommendation:
Approval by City Council of the Resolution which:
1. Authorizes the Issuance of the 2026 Bonds as the first tranche of bonds authorized under Measure I in a principal amount not to exceed $100,000,000;
2. Approves as to form the Paying Agent Agreement, in substantially the form attached to this Report to Council, and authorizes certain City officers or designees to execute the Paying Agent Agreement;
3. Approves the Preliminary Official Statement, in substantially the form attached to this Report to Council; and authorizing (i) certain City officers or designees to execute a certificate to deem the Preliminary Official Statement substantially final, and (ii) certain City officers or designees to execute a Final Official Statement;
4. Approves as to form the Continuing Disclosure Certificates, in substantially the forms included in the POS attached this Report to Council, and authorizes certain City officers or designees to execute the Continuing Disclosure Certificates;
5. Approves the competitive sale of the 2026 Bonds and approves as to form the Official Notices of Sale, in substantially the form attached to this Report to Council, and alternatively approves the negotiated sale of the 2026 Bonds if so, recommended by the municipal advisor, in each case subject to all conditions and bond parameters set forth in the Resolution being met; and
6. Authorizes certain other actions set forth in the Resolution in furtherance of the issuance of the 2026 Bonds, with the understanding that all required agreements and disclosure documents shall be subject to final approval as to form by the City Attorney.
Vice Mayor Gonzalez opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Deputy City Manager Freitas and Director of Finance Lee who provided a Powerpoint presentation on Action to Approve the Issuance of the First Series of Measure I General Bonds in a Maximum Principal Amount Not to Exceed $100,000,000.
Council questions and comments followed.
Director of Finance Lee, City Manager Grogan and Jaime Trejo (Senior Managing Consultant, PFM) addressed Council questions.
Public Comment: Tim Towers
Betsy Megas
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A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to close the Public Hearing.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and
Councilmember Cox
6 -
Absent: Mayor Gillmor1 -
Council discussion followed.
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to adopt Resolution No. 26-9528 which (1) authorizes the Issuance of the 2026 Bonds as the first tranche of bonds authorized under Measure I in a principal amount not to exceed $100,000,000; (2) approves as to form the Paying Agent Agreement, in substantially the form attached to this Report to Council, and authorizes certain City officers or designees to execute the Paying Agent Agreement; (3) approves the Preliminary Official Statement, in substantially the form attached to this Report to Council; and authorizing (i) certain City officers or designees to execute a certificate to deem the Preliminary Official Statement substantially final; and (ii) certain City officers or designees to execute a Final Official Statement; (4) approves as to form the Continuing Disclosure Certificates, in substantially the forms included in the POS attached this Report to Council, and authorizes certain City officers or designees to execute the Continuing Disclosure Certificates; (5) Approves the competitive sale of the 2026 Bonds and approves as to form the Official Notices of Sale, in substantially the form attached to this Report to Council, and alternatively approves the negotiated sale of the 2026 Bonds if so, recommended by the municipal advisor, in each case subject to all conditions and bond parameters set forth in the Resolution being met; and (6) authorizes certain other actions set forth in the Resolution in furtherance of the issuance of the 2026 Bonds, with the understanding that all required agreements and disclosure documents shall be subject to final approval as to form by the City Attorney.
Aye: Councilmember Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Vice Mayor Cox
6 -
Absent: Mayor Gillmor1 -
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8. 26-1542 Study Session on the Santa Clara Station Area Specific Plan Recommendation: As this is a Study Session, no formal action is required from City Council, however, staff is requesting feedback on the proposed elements of the Santa Clara Station Area Specific Plan. Specifically, staff would like feedback on:
1. The Preferred Land Use Plan with the Strategic Growth Mix
2. Building Height Diagram
3. Plaza Design Objectives
Councilmember Cox recused herself from this item due to a conflict of interest as she is employed by Santa Clara University and left the meeting at 11:25 PM.
City Manager Grogan made some opening remarks and introduced Director of Community Development Director Hamid, James Stickley (Principal-in-Charge, WRT), Deeksha Rawat (Project Manager, WRT), and Dena Belzer (Founding President, Strategic Economics) who provided a Powerpoint presentation on the Santa Clara Station Area Specific Plan.
Council questions and comments followed.
Public Comment: Sean Collins
Betsy Megas
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030
REQUESTS
Councilmember Jain noted that he attended a tour of Levi Stadium on January 3, 2026.
Councilmember Park requested an ordinance to limit surge pricing on DoorDash.
Councilmember Chahal noted that he attended a tour of Levi Stadium on January 3, 2026.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 1:08 AM in memory of Raymond Gamma.
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26-80 Post Meeting Material
The next regular scheduled meeting is on Tuesday, January 27, 2026 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 01/13/2026
The lime limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting.
In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
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Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
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Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
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Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
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