City Council and Authorities Concurrent
March 24, 2026

Agreement 10157-1
AMENDMENT NO. 1

TO THE GENERAL SERVICES AGREEMENT
CONTRACT NUMBER 10157

BETWEEN

FORTY NINERS STADIUM MANAGEMENT COMPANY LLC
AND

EVERON, LLC

1. Parties and Date.

This Amendment No. 1 to the Agreement for the Performance of Services by and between the Forty Niners Stadium Management Company LLC (“Stadium Manager”) and Everon, LLC, a Colorado limited liability company with its principal place of business at 4221 West John Carpenter Freeway Irving, Texas, 75063 (“Contractor”), shall be effective on October 10, 2025 (“Effective Date”). Stadium Manager and Contractor are sometimes individually referred to as “Party” and collectively as “Parties.”

2. Recitals.

2.1 Contractor. The Stadium Manager and Contractor entered into an agreement titled “Levi’s Stadium General Services Agreement By and Between Forty Niners Stadium Management Company LLC And ADT Commercial LLC,” on April 1, 2023 (the “Agreement”), and “Forty Niners Stadium Management Company LLC Consent to Assignment Agreement” By and Between Forty Niners Stadium Management Company LLC And Everon, LLC, on September 17, 2025 (the “Consent”) for the purpose of Stadium Manager securing services as described in Exhibit A (the “Services”) of the Agreement from Contractor during the period of April 1, 2023 through March 31, 2026 (“Term”) in relation to Stadium Manager’s obligation to maintain and operate Levi’s® Stadium pursuant to that certain Stadium Management Agreement as defined in the Agreement.

2.2 Amendment Purpose. The Stadium Manager and Contractor desire to amend the following sections of the Agreement: Exhibit A-1 Scope of Additional Services 5th Floor Electrical Room and Compensation.

2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section 25 of the Agreement. Capitalized terms not otherwise defined or amended herein shall have the meaning assigned in the Agreement.

3. Terms.

3.1 Amendment: The Agreement is hereby amended to include Exhibit A-1 Scope of Additional Services 5th Floor Electrical Room and Compensation as a new exhibit to the Agreement.

3.2 Continuing Effect of Other Provisions. Except as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the Parties under this Amendment No. 1. From and after the Effective Date of this Amendment No. 1, whenever the term “General Service Agreement” or “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1.

Docusign Envelope ID: 5218A398-895F-4CAD-A2AA-E96071104212

LEGAL REVIEWED
BY: S. Erenstoft DATE: ,.., ......

Amendment No. 1

Agreement 10157-1

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

3.4 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

IN WITNESS WHEREOF, the Parties have caused this Amendment No. 1 to be executed by their respective authorized representatives.

FORTY NINERS STADIUM

MANAGEMENT COMPANY LLC
Approved By:

Francine Hughes
EVP and General Manager

Date

EVERON, LLC

NAME:

TITLE:

Date

Docusign Envelope ID: 5218A398 -895F-4CAD-A2AA-E96071104212 10/13/2025
E . k H . Digitally signed by ErikHendrickson
n end r1ckson DN~ [email protected], CN-EnkHendnckson Date: 2025.10.10 13:52:34-07'00'
General Manager
10/10/2025
Amendment No. 1

Agreement 10157-1
Exhibit A-1 Scope of Additional Services 5th Floor Electrical Room and Compensation Everon Solutions LLC (“Contractor”) shall provide the services, deliverables, and materials set forth in this Scope of Work (“the Work”). This Scope and pricing are based on the Contractor’s Design Plan, which was formulated following the site job walk conducted on August 26, 2025.

SCOPE OF WORK:

The Contractor shall furnish all necessary design, materials, equipment, and labor to complete the required fire sprinkler system and modifications as defined below. All other services, materials, and deliverables are excluded from the Work.

1. The final system design and installation shall meet the current requirements of NFPA 13 and all applicable local Authority Having Jurisdiction (AHJ) fire department codes for the details, design criteria, and scope of work stated herein.
a. The fire sprinkler system shall be designed to satisfy the current requirements of NFPA 13 and the local AHJ, to accommodate a Group B occupancy, as listed on the Design Plan.
i. Only the wet-type system of automatic fire sprinklers is to be modified. b. Contractor shall provide protection at Ordinary Hazard Group 1 with a design density of 0.15/1500 ft2, with heads spaced at a maximum of 130 Square feet in the electrical room.
i. If required, the systems specified herein shall be hydraulically designed per the current requirements of NFPA 13.

2. Contractor shall provide all necessary design drawings and submittals to the local AHJ(s), including all required permit fees. The Contractor shall stand all necessary inspections to obtain final permit.

3. Contractor shall install new arm over piping and sprinkler coverage to provide protection only within the 5th floor electrical room. No other work outside this room on the 5th floor is included.

4. Any additions and/or relocation of existing upright sprinklers to accommodate new full height walls is included. This work is limited to the modification of branch piping necessary to reposition the sprinkler heads.

5. All new drops shall be tied directly into the existing system piping and lines. The point of connection shall be at the existing fire sprinkler main at the roof level system.

6. Contractor shall install sprinklers in an aesthetically uniform manner (e.g., center lining with lights and fixtures), to the extent permitted by NFPA 13 spacing requirements and accommodating other installed trades.

7. Contractor shall install new 155° chrome pendants or 200° uprights that will be exposed with no escutcheons.

Docusign Envelope ID: 5218A398-895F-4CAD-A2AA-E96071104212 Amendment No. 1

Agreement 10157-1

8. Contractor shall only provide and install new bracing and hangers on the new branch line and main piping, if applicable, to support new sprinkler piping.

9. Contractor shall provide all equipment and lifting devices necessary to modify the fire sprinkler system.

General:

1. All work shall be performed by skilled Union sprinkler fitters, during normal working days and hours.
a. Normal work hours include 8-hour shifts, Monday through Friday, between 5:00 am and 5:00 pm.
b. Any work outside of this is considered overtime and/or double-time. Such work shall not occur without prior written approval by Stadium Manager.

2. Contractor shall facilitate a coordination meeting between all Subcontractors and shall clean up any debris created solely by the Contractor’s own forces after each working day.

3. Stadium Manager shall provide CAD and PDF electronic drawings for the project at no cost to Contractor.

4. Contractor shall furnish all manufacturer's warranties and instructions, as-built drawings, certificate of final inspection, and a twelve (12) month warranty against defective equipment, materials, or workmanship. The warranty start date begins the date the system is left in service.

5. All sales taxes applicable to materials are inclusive in the agreement price.

6. The scope excludes BIM 3D Coordination or design.

Scheduling

1. Stadium Manager shall coordinate with Contractor to perform services at a mutually agreed upon date and time.

The total cost for these additional services is $9,985.00, plus any applicable taxes.

Docusign Envelope ID: 5218A398-895F-4CAD-A2AA-E96071104212 Amendment No. 2

Agreement 10157-2
AMENDMENT NO. 2

TO THE GENERAL SERVICES AGREEMENT
CONTRACT NUMBER 10157

BETWEEN

FORTY NINERS STADIUM MANAGEMENT COMPANY LLC
AND

EVERON, LLC

1. Parties and Date.

This Amendment No. 2 to the Agreement for the Performance of Services by and between the Forty Niners Stadium Management Company LLC (“Stadium Manager”) and Everon, LLC, a Colorado limited liability company with its principal place of business at 4221 West John Carpenter Freeway Irving, Texas, 75063 (“Contractor”), shall be effective on November 19, 2025 (“Effective Date”). Stadium Manager and Contractor are sometimes individually referred to as “Party” and collectively as “Parties.”

2. Recitals.

2.1 Contractor. The Stadium Manager and Contractor entered into an agreement titled “Levi’s Stadium General Services Agreement By and Between Forty Niners Stadium Management Company LLC And ADT Commercial LLC,” on April 1, 2023 (the “Agreement”), “Forty Niners Stadium Management Company LLC Consent to Assignment Agreement”, on September 17, 2025 (the “Consent”), and “Amendment No. 1 to the General Services Agreement”, on October 10, 2025, for the purpose of Stadium Manager securing services as described in Exhibit A (the “Services”), as amended, of the Agreement from Contractor during the period of April 1, 2023 through March 31, 2026 (“Term”) in relation to Stadium Manager’s obligation to maintain and operate Levi’s® Stadium pursuant to that certain Stadium Management Agreement as defined in the Agreement.

2.2 Amendment Purpose. The Stadium Manager and Contractor desire to amend the following sections of the Agreement: Exhibit B, Contractor Compensation and Fees, to increase the not-to-exceed amount under the Agreement.

2.3 Amendment Authority. This Amendment No. 2 is authorized pursuant to Section 25 of the Agreement. Capitalized terms not otherwise defined or amended herein shall have the meaning assigned in the Agreement.

3. Terms.

3.1 Amendment: Exhibit B, Contractor Compensation and Fees is hereby deleted in its entirety and replaced with Exhibit B-1, Contractor Compensation and Fees, which is attached hereto and incorporated herein by this reference.

3.2 Continuing Effect of Other Provisions. Except as amended by this Amendment No. 2 and Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the Parties under this Amendment No. 2. From and after the Effective Date of this Amendment No. 2, whenever the term “General Service Agreement” or “Agreement” Docusign Envelope ID: 0EAF0C95-BCB6-48C2-94EA-AE7420CFDA58 Amendment No. 2

Agreement 10157-2
appears in the Agreement, it shall mean the Agreement as amended by Amendment No. 1 and this Amendment No. 2.

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.

3.4 Severability. If any portion of this Amendment No. 2 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

IN WITNESS WHEREOF, the Parties have caused this Amendment No. 2 to be executed by their respective authorized representatives.

FORTY NINERS STADIUM

MANAGEMENT COMPANY LLC

Approved By:

Francine Hughes
EVP and General Manager

Date

EVERON, LLC

Erik Hendrickson
General Manager

Date

Docusign Envelope ID: 0EAF0C95-BCB6 -48C2-94EA -AE7420CFDA58 11/21/2025 11/21/2025
Amendment No. 2

Agreement 10157-2
EXHIBIT B-1

CONTRACTOR COMPENSATION AND FEES
The Parties mutually agree that as consideration for the Services contained in this Agreement, Stadium Manager shall compensate Contractor upon the completion (and verification of the completion by Stadium Manager) of the Services contained in Exhibit A in accordance with the compensation terms specified below.

Type of Service Frequency
Year One
4/1/23 to 3/31/24
Year Two
4/1/24 to 3/31/25
Year Three
4/1/25 to 3/31/26
Monthly Inspection 8 times per year $2,030.00 per
inspection
$2,125.00 per
inspection
$2,215.00 per
inspection
Quarterly Inspection 3 times per year $2,007.00 per
inspection
$2,102.00 per
inspection
$2,200.00 per
inspection
Semi-Annual
Inspection 2 times per year $1,735.00 per
inspection
$1,782.00 per
inspection
$1,824.00 per
inspection
Annual Inspection 1 time per year $20,829.56
Included with 5
Year Inspection
Cost
$21,959.56
5-year Inspection
Tank
1 Time during
the Term in
2024
N/A
$2,985.00 N/A
5-year Inspection 1 time during the
Term in 2024 N/A $37,835.22 N/A
Replacement of
Gauges at 5-year
Test
1 time during the
Term in 2024 N/A $4,385.00 N/A
Hourly rate of
additional services
As requested by
Stadium
Manager
$225.00 per hour
straight time
$337.50 per hour
overtime
$230.00 per hour
straight time
$345 per hour
overtime
$235.00 per hour
straight time
$352.50 per hour
overtime
Total Not to Exceed Amount for Three Years: $252,000
Year One – 4/1/23 through 3/31/24 - $66,000 inclusive of cost for additional services as required.

Year Two – 4/1/24 through 3/31/25 - $92,000 inclusive of 5-year testing and cost for additional services.

Year Three – 4/1/25 through 3/31/26 - $94,000 inclusive of cost for additional services as required.

The pricing list above will govern all of services provided by Contractor to Stadium Manager during the Term. Any and all additional costs, including taxes, shipping, handling, and any subcontractor costs, shall be at Contractor’s sole expense and Contractor shall have no right to invoice Stadium Manager or any third- party for any additional costs incurred by Contractor in the performance of the Services under this Agreement.

Docusign Envelope ID: 0EAF0C95-BCB6-48C2-94EA-AE7420CFDA58 Amendment No. 3
Contract Number 10157

AMENDMENT NO. 3

TO THE GENERAL SERVICES AGREEMENT
CONTRACT NUMBER 10157

BETWEEN

FORTY NINERS STADIUM MANAGEMENT COMPANY LLC
AND

EVERON, LLC

1. Parties and Date.

This Amendment No. 3 to the General Serv ices Agreement (“Amendment No. 3”) by and between the Forty Niners Stadium Management Company LLC (“Stadium Manager”) and Everon LLC., a Colorado limited liability company with its principal place of business at 4221 West John Carpenter Freeway Irving, Texas, 75063 (“Contra ctor”) shall be effective on April 1, 2026 (“Effective Date”). Stadium Mana ger and Contractor are sometime s individually referred to as “Party” and collectively as “Parties.”

2. Recitals.

2.1 Contractor. The Stadium Manager and Cont ractor entered into an agreement titled “Levi’s Stadium General Services Agreement Between Forty Niners Stadium Management Company LLC and ADT Commercial LLC”, dated April 1, 2023 (“Original Agreement”), “Forty Niners Stadium Management Company LLC Consent to Assignment Agreement”, on September 17, 2025 (the “Consent”), as amended by that “Amendment No. 1 to General Services Agreement” dated October 10, 2025 (“Amendment No. 1”) and that “Amendment No. 2 to the General Services Agreement” dated November 19, 2025 (“Amendment No. 2”), for the purpose of Stadium Manager securing services as described in Exhibit A (the “Services”) from Contractor during the period of April 1, 2023 through Ma rch 31, 2026 (“Term”). The Origin al Agreement, Amendment No. 1, and Amendment No. 2 shall be collectively referred to herein as the “Agreement” unless otherwise noted.

2.2 Amendment Purpose. The Stadium Manager and Contractor desire to amend the Agreement to extend the Term in which Contractor shall pr ovide Services and update the applicable fees for the extended Term, and to increase the not-to-exceed amount under the Agreement.

2.3 Amendment Authority. This Amendment N o. 3 is authorized pursuant to Section 25 of the Agreement.

3. Terms

3.1 Amendment. The Term of the Agreement is hereby extended for one (1) additional year which shall expire on March 31, 2027.

3.2 Amendment. Exhibit B-1, Contractor Comp ensation and Fees is hereby deleted in its entirety and replaced with Exhibit B-2, Contractor Compensation and Fees, which is attached hereto and incorporated herein by this reference.

Amendment No. 3
Contract Number 10157

3.2 Continuing Effect of Othe r Provisions. Except as amended by Amendment No. 1 and Amendment No. 2 and this Amendment No. 3, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 3.

From and after the Effective Date of this Amendment No. 3, whenever the term “General Services Agreement” or “Agreement” appears in the Agreement, it shall mean the Agreement as amended by the Consent, Amendment No. 1, Amendment No. 2, and this Amendment No. 3.

3.3 Adequate Consideration. The Parties he reto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3.

3.4 Severability. If any portion of this Am endment No. 3 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

IN WITNESS WHEREOF, the Parties have caused this Amendment No. 3 to be executed by their respective authorized representatives.

FORTY NINERS STADIUM

MANAGEMENT COMPANY LLC

Approved By:

Francine Hughes
EVP and General Manager

Date

EVERON LLC

Erik Hendrickson
General Manager

Date

Amendment No. 3
Contract Number 10157

EXHIBIT B-2

CONTRACTOR COMPENSATION AND FEES
The Parties mutually agree that as consideration fo r the Services contained in this Agreement, Stadium Manager shall compensate Contractor upon the completion (and verification of the completion by Stadium Manager) of the Services contained in Exhibit A in accordance with the compensation terms specified below.

Type of Service Frequency

Year One

4/1/23 to
3/31/24
Year Two
4/1/24 to
3/31/25
Year Three
4/1/25 to
3/31/26
Year Four
4/1/26 to
3/31/27
Monthly
Inspection
8 times per
year
$2,030.00 per
inspection
$2,125.00 per
inspection
$2,215.00 per
inspection
$2,215.00 per
inspection
Quarterly
Inspection
3 times per
year
$2,007.00 per
inspection
$2,102.00 per
inspection
$2,200.00 per
inspection
$2,215.00 per
inspection
Semi-Annual
Inspection
2 times per
year
$1,735.00 per
inspection
$1,782.00 per
inspection
$1,824.00 per
inspection
$1,915.00 per
inspection
Annual
Inspection
1 time per
year $20,829.56
Included with 5
Year
Inspection
Cost
$21,959.56 $22,000
*includes
pump annual
5-year
Inspection Tank
1 Time
during the
Term in 2024
N/A
$2,985.00 N/A N/A
5-year
Inspection
1 time during
the Term in
2024
N/A
$37,835.22 N/A N/A
Replacement of
Gauges at 5-
year Test
1 time during
the Term in
2024
N/A $4,385.00 N/A N/A
Hourly rate of
additional
services
As requested
by Stadium
Manager
$225.00 per
hour straight
time
$337.50 per
hour overtime
$230.00 per
hour straight
time
$345 per hour
overtime
$235.00 per
hour straight
time
$352.50 per
hour overtime
$246.75 per
hour straight
time
$370.13 per
hour overtime
Total Not to Exceed Amount for Four Years: $346,000
Year One – 4/1/23 through 3/31/24 - $66,000 inclusive of cost for additional services as required.

Amendment No. 3
Contract Number 10157

Year Two – 4/1/24 through 3/31/25 - $92,000 inclusive of 5-year testing and cost for additional services.

Year Three – 4/1/25 through 3/31/26 - $94,000 inclusive of cost for additional services as required.

Year Four - 4/1/26 through 3/31/27 - $94,000 inclusive of cost for additional services as required.

The pricing list above will govern all of services provided by Contractor to Stadium Manager during the Term. Any and all additional costs, including taxes, shipping, handling, and any subcontractor costs, shall be at Contractor’s sole expense and Contractor shall have no right to invoice Stadium Manager or any third-party for any additional costs incurred by Contractor in the performance of the Services under this Agreement.

Date: March 19, 2026

To: Executive Director
Santa Clara Stadium Authorit
y

From: Procurement Department
Fort
y Niners Stadium Management Company LLC

Subject: Recommendation for Approval - Everon, LLC (Everon) Contract Amendment

Recommendation:

1. Approve and authorize the Stadium Manager to execute an Amendment No. 3 to the Agreement with Everon (Agreement) for fire sprinkler testing, inspection, and maintenance services at Levi’s Stadium to increase the maximum compensation by $94,000 to cover services from April 1, 2026 to March 31, 2027.

2. Authorize the Executive Director to approve future amendments to the Agreement to exercise the final one-year option for the fifth contract year and increase the not-to- exceed amount by $98,700 to cover services from April 1, 2027 to March 31, 2028 and increase the compensation and fee schedule to reflect rate increases not to exceed 5% over the prior year upon providing reasonable justification of rate increases, all subject to the same basic terms and conditions and budget appropriations.

3. Authorize the Executive Director to approve future amendment to the Agreement, under the same basic terms and conditions, for a period not to exceed six months beyond the fifth contract year through September 30, 2028 and increase the not-to-exceed amount by $49,862 to cover up to six months of services and increase the compensation and fee schedule to reflect rate increases not to exceed 5% over the prior year upon providing reasonable justification of rate increases, provided the Stadium Manager is engaged in an active competitive solicitation process and subject to budget appropriations. This extension is intended to support the transition to a recommended contractor and maintain continuity of business.

4. The total not-to-exceed maximum compensation for the Agreement, inclusive of all contract years and the six-month extension period, shall not exceed $494,562.

Background:

On March 21, 2023 the SCSA Board approved Stadium Manager’s request to establish a three- year agreement with Everon with an option to renew for two one-year periods. Everon performs professional fire sprinkler testing, inspection, and maintenance services. The initial term of the Agreement was from April 1, 2023, through March 31, 2026, with a not-to-exceed amount of

STADIUM

FORTY NINERS STADIUM MANAGEMENT COMPANY
$228,000 over the life of the contract. The SCSA subsequently amended and approved the agreement on November 18, 2025, to a total not-to-exceed amount of $252,000.

Stadium Manager has a continued need for comprehensive fire sprinkler testing, inspection, and maintenance services to support the day-to-day operations and maintenance of Levi’s Stadium.

Regular testing of the fire sprinkler system is essential for the stadium's safe operation. The vendor performs routine inspections in accordance with the National Fire Protection Association (NFPA) standards, conducts corrective maintenance when issues are identified, and provides on- site response and emergency services as needed.

To ensure the Stadium remains fully operational, Stadium Manager requires flexibility to manage vendor transitions effectively. In the event that a new provider is selected through a competitive solicitation process at the end of the fifth contract year, an extension of up to six months may be required. This transitional period allows for the seamless handover of fire sprinkler testing, inspection, and maintenance services and the mobilization of a new contractor without a lapse in essential services.

Fiscal Impact:

The cost for this service is covered in the proposed FY26/27 SCSA Budget, Engineering Department, as a shared expense. Stadium Authority is responsible for 50% of the Shared Expenses portion of the Agreement cost.

Year 5 and the as-needed 6-month extension each include a maximum 5% increase year over year in the compensation and fee schedule. This percentage is based on the potential rate increases exceeding the prior year fees given the overall lack of market certainty due to current economic and political factors.

The six-month extension period amount of $49,862 is included to provide coverage during an active competitive solicitation process if necessary. This is calculated based on the Optional Year 5 NTE with an additional 5% increase. This brings the total not-to-exceed maximum compensation to $494,562, inclusive of all contract years and the six-month extension period.

Description Combine NTE
Initial Three-Year Term (4/1/23-3/31/26) $252,000
Optional Year 4 (4/1/26-3/31/27) $94,000
Optional Year 5 (4/1/27-3/31/28) $98,700
6-Month As-Needed Extension Period (4/1/28-9/30/28) $49,862 Total Not-to-Exceed Maximum Compensation $494,562

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-295 Agenda Date: 3/24/2026

REPORT TO COUNCIL

SUBJECT
Action on Monthly Financial Status and Investment Reports for December 2025 and Approve the Related Budget Amendments (ITEMS 2b AND 2e CONTINUED FROM MARCH 10, 2026)

BACKGROUND
On March 10, 2026, the Monthly Financial Status and Investment Reports for December 2025 and related budget amendments (RTC 26-107) were brought forward for City Council consideration as part of the consent calendar. The recommended budget actions included as items 2b and 2e were pulled from the consent calendar while the balance of the recommendations was approved. Items 2b and 2e were continued to the March 24, 2026, City Council meeting.

DISCUSSION
The budget actions brought forward under items 2b and 2e recommend the transfer of $180,000 from the unrestricted fund balance in the Downtown Parking Maintenance District Fund to the Public Buildings Capital Fund to establish a Public Facilities Paid Parking project that will be used for a parking study. Funding for a parking study is requested to address prior City Council direction to investigate paid parking options for the City-owned parking lots at Franklin Square.

ENVIRONMENTAL REVIEW
The actions being considered do not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that they are fiscal activities that do not involve any commitment to any specific project which may result in a potential significant physical impact on the environment.

FISCAL IMPACT
The recommended budget adjustments are described in Attachment 1 and summarized below:
· Downtown Parking Maintenance District Fund - establishes a transfer to the Public Buildings Capital Fund to establish a new Public Facilities Paid Parking project; and · Public Buildings Capital Fund - recognizes a transfer from the Downtown Parking Maintenance District Fund and establishes a new Public Facilities Paid Parking project.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special City of Santa Clara Printed on 3/20/2026Page 1 of 2
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26-295 Agenda Date: 3/24/2026
Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

2. Approve the FY 2025/26 budget amendments in the following funds (as detailed in the Fiscal Impact section of the staff report and Attachment 1 of the staff report):
b. In the Downtown Parking Maintenance District Fund, transfers funding to the Public Buildings Fund and decreases the unrestricted ending fund balance, with a net impact of $0; and e. In the Public Buildings Capital Fund, recognizes a transfer from the Downtown Parking Maintenance District Fund and establishes a Public Facilities Paid Parking project, with a net impact of $180,000.

Five affirmative Council votes required to appropriate additional revenue, allocate unused balances
Reviewed by: Kenn Lee, Director of Finance
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. FY 2025/26 Budget Amendments - Items 2b and 2e
City of Santa Clara Printed on 3/20/2026Page 2 of 2
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Attachment 1
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to Public Buildings
Capital Fund
180,000 This action establishes a transfer to the Public Buildings Capital Fund to establish the Public
Facilities Paid Parking project to fund a paid
parking study for Franklin Square. This transfer will
be supported by a reduction to the Unrestricted
Ending Fund Balance, which is comprised entirely
of the City's General Fund dollars that were
contributed to the Downtown Parking Maintenance
District Fund in prior years for maintenance
activities and will not be funded by property owner
contributions (five affirmative Council votes
required for the use of unused balances).

Unrestricted Ending Fund Balance (180,000) This action decreases the Ending Fund Balance to offset the recommended action above (five
affirmative Council votes required for the use of
unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from Downtown Parking
Maintenance District Fund / Public
Facilities Paid Parking (New
Project)
180,000 180,000 At the March 25, 2024, and April 3, 2024, City Council Priority Setting Sessions, City Council
directed staff to investigate paid parking options for
the City-owned parking lots at Franklin Square.

This action establishes the Public Facilities Paid
Parking project in the amount of $180,000 for the
parking study, funded by a transfer from the
Downtown Parking Maintenance District Fund
Unrestricted Ending Fund Balance; this fund
balance was generated from unspent General
Fund contributions for maintenance activities in
prior years (five affirmative Council votes
required to appropriate additional revenue).
180,000 180,000
Downtown Parking Maintenance District Fund (025)
FY 2025/26 Budget Amendments
Public Buildings Capital Fund (538)
1 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-172 Agenda Date: 3/24/2026

REPORT TO COUNCIL

SUBJECT
Public Hearing: Adoption of a Resolution Ordering the Abatement of a Nuisance Consisting of Growing Weeds in Association with the County Weed Abatement Program for 2026

BACKGROUND
Since 1976, the City has partnered with Santa Clara County's Weed Abatement Program, a critical initiative that enhances community safety, business environments, and neighborhood aesthetics by mitigating fire risk. Through systematic vegetation and debris management, the program reduces fire hazards, promotes a healthier environment, enhances the overall visual appeal of neighborhoods and business districts, and contributes to a higher quality of life for residents and businesses. This collaboration aligns with the City's goal of delivering efficient, cost-effective services while upholding fiscal responsibility.

The Weed Abatement Program, managed by the Santa Clara County Consumer and Environmental Protection Agency (County), has enabled the City to leverage economies of scale, streamline operations, and maintain high service levels with minimal financial impact. Aligned with the California Government Code, Santa Clara Municipal Code Chapter 8.15 outlines the procedures for weed abatement. Property owners must conduct timely weed abatement activities on their properties.

Despite notification, some property owners fail to maintain their properties in accordance with the County's minimum fire safety standards (Attachment 1). In such instances, the City authorizes the Santa Clara County Department of Consumer & Environmental Protection Agency to inspect, remove, and destroy weeds on noncompliant parcels or lots The County Weed Abatement Program is a cost-recovery program solely funded by fees charged to property owners by the County of Santa Clara. Typically, a property is placed in the program Commencement Report by a County Weed Abatement Program Inspector who identifies a potential fire hazard during inspections within the City. The County can also receive referrals for potential hazards from community members or through service requests from City staff. A County inspector documents the hazard(s) present, photographs the hazard, and records the parcel's location with GPS to ensure accurate property identification. Once parcels are put on the Commencement Report, they will remain in the program for three (3) years to ensure ongoing compliance.

At the close of the County inspection season, once a property is placed on the County Commencement Report for the first time, the City will provide the property owner with another opportunity to demonstrate compliance with City Code Enforcement before the public hearing the following year. At the public hearing, the City Council will take action to determine whether the properties will remain in the official County Commencement Report and will be charged the basic inspection fee upon the second inspection of the property.

City of Santa Clara Printed on 3/20/2026Page 1 of 4
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26-172 Agenda Date: 3/24/2026
After the City Council declares weeds a nuisance (Attachment 2), the County program sends a notification packet to all the property owners in the proposed Commencement Report (Attachment 3).

Once a property is included in the official County Commencement Report and the parcel complies with the County's minimum fire safety standards at the second County inspection, no further action is required beyond paying the basic inspection fee. If the property is found non-compliant during the second County inspection, the property owner will be charged an additional processing fee and will receive a final courtesy notice as a reminder to abate the identified hazard(s) within 15 days. The 15- day notification and/or program letters are sent to the legal address on file with the Tax Assessor's office. It is the owner's responsibility to keep this information up to date.

The county contractor will complete the work if the property owner does not abate the identified hazards within 15 days. The County's contractor utilizes environmentally conscious methods, limiting the hazard abatement to mowing and/or hand tools. The property owner is responsible for paying the contractor's costs and all applicable County administrative fees. All fees are included in the following year's property tax bill as a special assessment. This special assessment will remain on the property tax bill for at least three (3) years.

The partnership with Santa Clara County for weed abatement has been integral to maintaining the safety and aesthetics of our community. As part of the ongoing commitment to community well-being, there are options for weed abatement assistance for individuals with mobility or disability challenges.

In 2025, the Weed Abatement Program Commencement Report identified 262 non-compliant parcels or lots. Of these, 45 were removed from the list by the City Council, 7 were removed for providing building or landscaping that mitigated the issue, and 5 were removed for completing 3 years of compliance. Among the remaining 205 properties, 204 received inspections, incurring a $105 per- parcel or lot fee, generating $21,420. Of the 204 properties inspected, 67 parcels failed inspection. Of those, 29 required administrative enforcement action, incurring a $597 per-parcel or lot fee, for a total of $17,313. The remaining 38 parcels that failed inspection were brought into compliance voluntarily by their owners. Second inspections and, in some cases, third inspections were needed to verify compliance for some of those 38 parcels, while some parcel owners sent photos of corrective actions to the Weed Abatement Program and did not require any follow-up.

Nineteen (19) required physical abatement by the County's contractor and were charged the $961 administrative fee, generating $18,259. Thirteen (13) properties required a second inspection at $105 per parcel, bringing the total cost $1,383 per warrant. The individual parcel abatement costs varied by parcel size and abatement level. The total cost of abatements for 2025 were $55,100.64.

The cumulative charges assessed to City of Santa Clara property owners in 2025 totaled $185,246.65, which includes the fees assessed from April 2025 to July 2025 in the 2025 Weed Abatement Program Assessment Report (Attachment 4), the rollover fees from 2024, and the fees assessed from August 2025 to December 2025.

DISCUSSION
On February 10, 2026, the City Council passed a resolution declaring weeds a nuisance in alignment with Chapter 8.15 of the City Code. Subsequently, a Public Hearing was scheduled for March 24, 2026, to allow the public to express their concerns or objections to the 2026 Weed Abatement Commencement Report (Attachment 5). For 2026, the County has identified 201 non-compliant parcels or lots in Santa Clara. 181 properties were carried over from 2025, and twenty (20) properties were newly added to the list for 2026. The City’s Code Enforcement division has evaluated the 20 City of Santa Clara Printed on 3/20/2026Page 2 of 4
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26-172 Agenda Date: 3/24/2026
new properties added to the list this year and recommends removing four (4) properties from the Commencement Report, as they have demonstrated compliance since the last time the County inspected their property (Attachment 6).

ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to section 15308 of Title 14 of the California Code of Regulations, as the Weed Abatement Program is authorized by both state and local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment.

FISCAL IMPACT
The County Department of Consumer & Environmental Protection Agency will assess costs for the destruction or removal, including administrative fees, against the lot or parcel of land from which weeds have been destroyed or removed. Such costs shall constitute a lien upon said lots and be collected upon the following year's tax roll as a special assessment. Per the 2022 Amended and Restated agreement, if the tax assessments are insufficient to cover the program's costs, the County will invoice the City for its pro-rata share of the program's shortfall each December.

The City Council may remove properties from the Commencement Report and the associated fees incurred. However, if the County program does not fully recover its costs, the remaining amount needed for full cost recovery will be paid by the jurisdictions in the program, based on each jurisdiction’s share of the total number of properties in the County program. If the City Council removes a significant number of properties from the Commencement Report, rendering the program no longer financially viable within Santa Clara, the County may exercise its right to terminate the agreement.

The County has notified participating jurisdictions of a projected budget shortfall in FY 2026/27 due to reduced work order fees and decreased abatement activity in 2025. As a result, each participating agency will be invoiced based on its proportional share of properties within the County program. The City’s estimated cost for FY 2026/27 is $47,893, which represents 10.64% of the total parcels in the County program. The final invoice will be issued after June 30, 2026. If needed, staff will return to the City Council with proposed budget amendments at the second and final public hearing, tentatively set for July 14, 2026.

COORDINATION
This report has been coordinated with the Finance Department, City Attorney’s Office, and City Manager’s Office

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
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26-172 Agenda Date: 3/24/2026

1. Determine the proposed actions are exempt from CEQA pursuant to Section 15308 (Actions by Regulatory Agencies for Protection of the Environment) of Title 14 of the California Code of Regulations;

2. Accept the recommendation from the City’s Code Enforcement for the removal of the four (4) properties who have demonstrated compliance from the County’s 2026 Commencement Report; and

3. Adopt a Resolution Ordering the Abatement of a Nuisance Consisting of Growing Weeds in the City of Santa Clara on the Identified Parcels in Accordance with City Code Chapter 8.15 and in Association with the County Weed Abatement Program (Attachment 7).

Reviewed by: Ruben Torres, Fire Chief
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. 2026 Weed Abatement Brochure

2. Resolution No. 26-9535 - Declaring Weeds a Nuisance and Setting Public Hearing

3. 2026 County Weed Abatement Notification Packet

4. City of Santa Clara Weed Abatement Assessment Report 06.12.2025

5. Santa Clara Commencement Report 2026

6. Code Enforcement Properties Inspected 2026

7. Resolution Ordering the Abatement of Weeds 3.24.2026 DRAFT City of Santa Clara Printed on 3/20/2026Page 4 of 4
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Minimum Fire Safety
Standards You
Should Know About
1553 Berger Drive, San José, CA 95112
Protect what’s important—your loved
ones, your pets, and your property.

Recognize potential fire hazards and
apply these Minimum Fire Safety
Standards.

We help protect our community from
fire dangers. Our goal is to ensure that
properties are free from fire hazards,
such as overgrown vegetation and
debris, to minimize the spread of fires.

About the County of
Santa Clara Weed
Abatement Program
You Can Help Prevent
Fires in Your
Neighborhood
[email protected]
(408) 282-3145
cepascc.org/weed-abatement
Contact Us
Scan or visit the link to view
the complete list of Minimum
Fire Safety Standards.

1. Tall Grass, Weeds, and
Flammable Vegetation
Keep weeds, grass, and brush below
6 inches in height.

2. Flammable Debris
Keep your property clear of debris such
as trash, wood, and dead plants.

3. Overgrown Trees
Keep branches at least 10 feet from
chimneys, 6 feet off the ground, and
clear from under the eaves of houses.4. Dead Vegetation on Roofs Keep roofs and gutters clear of leaves
and debris. Remove dead trees and
vegetation.
cepascc.org/fire-safety
I received a notice that
my property is on the
Weed Abatement Program.

What happens next?
A Weed Abatement inspector will visit
your property annually for at least
three years to determine if it is in
compliance with the Minimum Fire
Safety Standards.

If a violation is found on your
property, you have two weeks to
correct it before we return for
another inspection. If you don't
correct it or contact us, we may
take necessary steps to bring
your property into compliance.

This will result in additional costs
beyond the annual inspection
fees.

If your property is in compliance
and remains compliant during
our annual inspections, you will
only be charged the annual
inspection fee for three
consecutive years.

Minimum Fire Safety Standards
Keep your property and neighborhood safe from fires. To be in compliance with the County’s Weed Abatement Program, follow the Minimum Fire Safety Standards:

Refer to the Weed Abatement
notice letter for details.Español | 中⽂ | Tiếng Việt | Tagalog Resolution/Declaring Weeds a Public Nuisance Page 1 of 2 RESOLUTION NO. 26-9535

A RESOLUTION OF THE CITY OF SANTA CLARA,

CALIFORNIA, DECLARING WEEDS TO BE A PUBLIC

NUISANCE AND SETTING A HEARING DATE FOR THE CITY

COUNCIL TO HEAR PUBLIC INPUT REGARDING THE

PROPOSED DESTRUCTION OR REMOVAL OF WEEDS

WHEREAS, weeds are growing in the City of Santa Clara upon streets, alleys, sidewalks, and upon private property; these weeds bear seeds of a wingy or downy nature or may grow and, when dry, become a fire menace or those weeds that are otherwise noxious and dangerous; and
WHEREAS, Santa Clara City Code § 8.15.030 authorizes the City Council to pass a resolution declaring such weeds to be a public nuisance, and states that unless such a nuisance is abated, the work of abating the nuisance shall be done by the City, with the expenses assessed upon the lots from which the weeds are removed.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That these weeds constitute and will continue to constitute a public nuisance, and it is ordered that this public nuisance be abated in the manner provided in Chapter 8.15 [entitled "Weeds" ] of Title 8 [entitled “Health and Safety”] of "The Code of the City of Santa Clara, California" and the "Agreement for the Abatement of Weeds by County of Santa Clara for City of Santa Clara" (a copy is on file in the office of the City Clerk).

2. That on March 24, 2026, at 7:00 p.m., or as soon as the matter may be heard, in the Council Chambers of the City of Santa Clara, public comment regarding the proposed destruction or removal of weeds shall be heard.

3. That the City Manager, or their designee, is hereby directed to cause notice of the adoption of this resolution and notice of this hearing to be given by posting and by publication in the manner and form provided in §§ 8.15.030, 8.15.040 and 8.15.080 of "The Code of the City of Santa Clara, California.”
//

4. That the Santa Clara County Agricultural Commissioner is also directed to give notice by mail to the owner or owners of each individual parcel of land upon which weeds will be abated by the City at least ten ( 10) calendar days prior to such abatement. Before the expiration of the ten-day period, any owner may voluntarily proceed to abate the nuisance. The notice may be given by mail, addressed to the owner at the last known address as shown on the last County Equalized Assessment Roll.

5. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 1 om DAY OF FEBRUARY, 2026, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED : COUNCILORS :

Attachments incorporated by reference: None
Resolution/Declaring Weeds a Public Nuisance
Chahal, Cox, Gonzalez, Hardy, Jain, and Park, and
Mayor Gillmor
None
None
None
ATTEST: ~

NORAPIMENTEL,MC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

County of Santa Clara
Consumer and Environmental Protection Agency

Agriculture and Environmental Management
1553 Berger Drive, Building 1 San Jose, CA 95112
80 W. Highland Avenue, Building K San Martin, CA 95046
12425 Monterey Road, San Martin, CA 95046

Mosquito and Vector Control District
1580 Berger Drive, San Jose, CA 95112 https://cepa.santaclaracounty.gov

Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg, Margaret Abe-Koga County Executive: James R. Williams

IMPORTANT NOTICE TO ABATE WEEDS
January 14, 2026

Dear Property Owner:

Fire safety is crucial for protecting lives, preserving property, ensuring community well-being, and minimizing environmental impact. Removing fire hazards from your property is a proactive step to reduce the risk of injury, death, and significant damage. Effective prevention and preparedness measures not only save lives but also help safeguard our environment and reduce economic losses. Maintaining proper clearance requirements, known as Minimum Fire Safety Standards, is a shared responsibility. Since fire doesn't respect property boundaries, your local city (or County if in unincorporated areas) works with the County of Santa Clara Weed Abatement Program to ensure that all properties meet these Minimum Fire Safety Standards obligations. You are receiving this notice because our team has identified your property as being subject to the Weed Abatement Program. Please review the information carefully, and feel free to reach out for clarification or additional information.

The governing body for your property may adopt a resolution declaring that it contains fire hazards due to weeds or other debris. Following this action, the governing body will hold a public Commencement Hearing as part of a public meeting to consider an abatement order. This order will require you to remove any hazardous vegetation or combustible debris before the deadline outlined in the enclosed Weed Abatement Program Schedule. The public Commencement Hearing will take place on the date and at the location stated in the enclosed Notice to Destroy. This hearing will provide you with an opportunity to raise any objections or concerns regarding this requirement and the inclusion of your property in the Weed Abatement Program.

If you believe your property includes an environmentally sensitive habitat, please check the box on the blue Return Reply Form and provide any additional information on the Return Reply Form to assist us in determining the best approach to abating your property from fire hazards.

If, after the public Commencement Hearing, the Weed Abatement Program is approved for your property, the County is authorized by your city, and the California Health and Safety Code sections §14875-14922 to inspect your property to confirm that it has been cleared of hazards and is compliant with Minimum Fire Safety Standards (see enclosed brochure).

Inspections will begin after the abatement deadline for your jurisdiction. This notice does not relieve you of your responsibility to complete the necessary work before your jurisdiction's deadline. All properties designated to be part of the Weed Abatement Program will have a $296 annual inspection fee to cover the cost of the program. This $296 cost will be included on your property tax bill as a special assessment.

In addition to the $296 annual inspection fee, if the parcel is found non-compliant at the time of our inspection, the parcel will be assessed a processing fee of $953 per parcel, and the property will be scheduled for abatement by the County- designated contractor. You will not incur additional charges if the abatement work is completed before the County- designated contractor arrives. However, should the County-designated contractor perform the abatement work, the parcel will incur the cost associated with the contractor's work plus an additional County administrative fee of $1,383 per parcel.

For those parcels requiring a warrant, a fee of $3,006 per parcel will be assessed.

2 The County will use the lowest cost method of abatement considering the physical characteristics of your property and any other environmental or related concerns. Fees are detailed on the price list included in the Notice to Destroy. The total amount of fees incurred will be included as a special assessment on your property tax bill following confirmation of the charges by your city (or the County if the parcel is in an unincorporated area) at a public Assessment Hearing. This Assessment Hearing will be scheduled in the summer, with the exact date determined by your governing body. Typically, Assessment Hearing information is posted at the physical location of the governing body (typically at a city hall building or other government center and most also publish this information on their websites) prior to the meeting.

You can avoid all costs, other than the $296 annual inspection fee, by completing the abatement work yourself according to Minimum Fire Safety Standards (see enclosed brochure) prior to the abatement deadline for your jurisdiction and maintaining the Minimum Fire Safety Standards for the duration of fire season, which typically runs March through October. Parcels will be removed from the program after three consecutive years of voluntary compliance (work completed by parcel owner prior to the deadline and confirmed by our inspection).

In preparation for this program, please complete and return the enclosed blue Return Reply Form so we are notified of your plans for abating your property.

If you designate on your Return Reply Form that you intend to abate the weeds yourself, you need to complete the abatement before the deadline listed on the attached abatement program schedule and maintain fire-safe conditions for the duration of the fire season. Responding that you intend to provide maintenance does not release you from this responsibility to have the maintenance completed before your deadline and repeated as necessary to maintain Minimum Fire Safe Standards. The County will abate hazardous vegetation as required after the deadline for your jurisdiction at your cost.

Enclosed you will find the following information:

Return Reply Form specific to your parcel. Please complete and return it to us.

Notice to Destroy Weeds informing you of an upcoming public Commencement Hearing (that you may attend if you have any objections to the proposed removal of hazardous vegetation or debris from your parcel). Your jurisdiction may offer you the ability to participate in this meeting virtually; please confirm directly with your jurisdiction.

Weed Abatement Program Schedule for your city with current County abatement fees.

County of Santa Clara Weed Abatement Brochure.

Please be aware that any abatement performed by the County must comply with all applicable regulations. If your property falls within an area designated as possible habitat for burrowing owls or any other protected species of bird or animal, the methods used to remove vegetation may be regulated by specific laws or local ordinances.

If you are no longer the parcel owner identified by this mailing, please notify us immediately at (408) 282-3145. If you sell your parcel after the date of this letter, it is your responsibility to notify the new owner and include the obligation to pay any abatement costs in your sale agreement. Without taking this action, you will be responsible for all hazard abatement charges assessed to the parcel.

Our goals are voluntary compliance with the Minimum Fire Safety Standards and that all properties remain safe from fire. If you have any questions or need on-site advice to help you achieve compliance with the Minimum Fire Safety Standards, please call us at (408) 282-3145.

Sincerely,

Garik Iosilevsky, Weed Abatement Manager
Consumer and Environmental Protection Agency

(over)
TRA 07
Notice to
Destroy
Weeds

NOTICE IS HEREBY GIVEN that on February 10, 2026, pursuant to Section 8.15 et seq. of the Code of the City of Santa Clara, the City Council of the City of Santa Clara, California passed a resolution declaring that all weeds growing upon any private property or in any public street or alley, as defined in 8.15.010 of the Code of the City of Santa Clara constitute a public nuisance; this nuisance must be abated by the removal of weeds.

NOTICE IS FURTHER GIVEN that property owners shall, without delay, remove all weeds from their property and the abutting half of the street in front and alleys, if any, behind such property and between the lot lines thereof as extended, or the weeds will be destroyed or removed and such nuisance abated by the County authorities, in which case the cost of such destruction or removal will be assessed upon the lots and lands from which or from the front or rear of which, such weeds shall have been destroyed or removed; and such cost will constitute a lien upon such lots or lands until paid, and will be collected upon the next tax roll upon which general municipal taxes are collected. All property owners having any objections to the proposed destruction or removal of such weeds are hereby notified to attend a meeting of the Council of said City to be held in the Council Chambers of the City Hall, 1500 Warburton Ave., Santa Clara, California, on Tuesday, March 24, 2026, at 7:00 p.m., or as soon thereafter as the matter can be heard, when their objections will be heard and given due consideration.

The language and format for this notice is required by California Health and Safety Code Sections 14891 Et. Seq.

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SANTA CLARA WEED ABATEMENT PROGRAM SCHEDULE

March 24, 2026 Public hearing to consider objections to Abatement List.

April 15, 2026 PARCEL ABATEMENT DEADLINE
Parcel must be free from hazardous vegetation by this date or Inspector will order abatement.

July/August, 2026 Assessment Hearing date to be scheduled by City Council.

2026 COUNTY WEED ABATEMENT FEES

Properties in the Weed Abatement Program, you will be responsible for an annual inspection fee of $296.00 per parcel.

Please be advised that the property owner of any parcel found to be non-compliant on or after the April 15th deadline may be charged a work order processing fee of $953.00 and the property will be scheduled for abatement by the County contractor. If you complete the abatement work before the County contractor performs the abatement, you will not incur further charges. Should the abatement work be performed by a County contractor, you will be assessed the contractor’s charges plus a County administrative fee of $1,383.00 per parcel.

For those parcels requiring a warrant a fee of $3,006.00 per parcel will be assessed.

2026 COUNTY CONTRACTOR’S WEED ABATEMENT PRICE LIST

A) Disc Work**

PARCEL SIZE: 1st Disc + 2nd Disc = Total Discs 0-12,500 sq.ft. $291-$425 $149-$180 $440-$605 12,501sq.ft.- 43,560sq.ft. $338-$425 $149-$225 $487-$650 Larger than 1 Acre $152-$309 $130-$151 $282-$460 (PER ACRE)

** It is required that parcels be disced twice a year. The cost for the first discing is higher due to additional work normally required during the first discing.

B) HANDWORK $5.09-$5.73 PER 100 Square Feet (SF) C) FLAIL 6 Foot Mower $6.40-10.97 PER 1,000 SF MOWING 12 Foot Mower $6.40-10.97 PER 1,000 SF D) LOADER WORK $153-$185 PER HOUR
E) DUMP TRUCK $141-$185 PER HOUR
F) BRUSH WORK $4.80-$5.47 PER 100 SF
G) DUMP FEE 100%
Added to orders with debris removal at 100% of the dump site charge.

*Please note this program does not offer herbicide application as a method of abatement. 2026 Return Reply Form
IMPORTANT: Please complete this form and mail back to the Weed Abatement Program within 15 days of receipt of this notice.Thank you. 87TRA:

AT&T COMMS OF CALIF INC
Parcel Number Site Address

AT&T COMMS OF CALIF INC
1090 E DUANE AVE
SUNNYVALE CA 94085-2623
Please check the box that
applies for each parcel
(see explanations below):

ABC
*825-02-138*
825-02-138 73 SOUTH SAN MARTIN
Please provide any additional information such as new owners, presence of piping, irrigation, crops or other improvement.

If your property is fenced/locked, please provide instructions on how to enter the property. If you are no longer the owner of the property identified by this mailing, please notify the County immediately. If you sell your property after December 1st, 2025, it is your responsibility to notify the new owner and to include the obligation to pay any abatement costs in your agreement of sale. Without taking this action, you will be liable for all hazard abatement charges assessed to the property.

Thank you
Date Day time phoneName (please print)Signature
A
B
C
I am no longer the owner of this property, and the new owner information is listed below. Please return Reply Form immediately.

I intend to maintain this parcel in a manner consistent with the Minimum Fire Safety Standards from April 1, 2025 through the end of the fire season (typically runs through October). All parcels on the abatement list remain subject to inspection and fee to ascertain compliance. Non-compliance by the deadline will result in an Inspection fee and the abatement of weeds by the County contractor and the resulting charges added to the property tax.

I request that the County Contractor perform weed abatement work on this parcel. Charges for this work will be added to my property tax bill. (All County fees Apply)
( )
Please check if you feel this parcel is environmentaly sensitive SAMPLE *825-02-138*
□□□
CJ
2025 WEED ABATEMENT PROGRAM

CITY OF SANTA CLARA

ASSESSMENT REPORT
Situs APN OWNER ADDRESS

TAX ROLL
AMT
Exhibit A
60 Columbus Cir NEW YORK 10023Tasman East Parcel 5 Owner Llc $210.00Calle De Luna22201 097-05-057 808 Washington St Ste 500 VANCOUVER 98660-3577Nash-holland Calle De Luna $105.00Calle De Luna22002 097-05-058 3928 Caxton Ct SAN JOSE 95130-1211Yabes, Aurelio B And Carmelita B $105.00Eisenhower16733 097-17-013 243 N. 33rd Street SAN JOSE 95116Juarez Jennette L $105.00Nelson18014 097-19-037 338 Coleman Dr SAN RAFAEL 94901Dillon, Kathleen A $105.00Nelson18615 097-19-040 1952 Eisenhower Dr SANTA CLARA 95054Kuang, Weiwei $210.00Eisenhower19526 097-19-047 1914 Avenida De Los Rosas SANTA CLARA 95054Fontana Marc J $105.00Avenida De Los19147 097-42-078 3673 Rowley Dr SAN JOSE 95132Hsu Kang S And Shur M $105.00Avenida De Lago49138 097-42-083 2272 Calle Del Mundo SANTA CLARA 95054-1005True Solar Usa Inc $105.00Calle Del Mundo22729 097-46-025 750 Bering Dr Ste 200 HOUSTON 77057Ci-gs Tasman East Apartments Llc $105.00Calle Del Mundo223010 097-46-027 982 Laurie Ave SANTA CLARA 95054-2243Azul, Edwin C And Evangeline B $105.00Laurie98211 101-07-020 3523 Macintosh St SANTA CLARA 95054-2246Karnad, Nikhil And Kawlekar , $105.00Macintosh352312 101-07-039 3533 Macintosh St SANTA CLARA 95054-2246Gavina, Romel R Et Al $105.00Macintosh353313 101-07-040 3543 Macintosh St SANTA CLARA 95054Rapisura Suzanne M $105.00Macintosh354314 101-07-041 3542 Macintosh St SANTA CLARA 95054-2245Wlaschin, Robert A And Chan , $210.00Macintosh354215 101-07-059 973 Laurie Ave SANTA CLARA 95054-2242Tran, Trung And Do , Thuy Bich $105.00Laurie97316 101-22-029 1400 Douglas St. Stop 1690 OMAHA 68179Union Pacific Railroad $702.00Lafayette17 104-01-077 433 Airport Blvd Ste 426 BURLINGAME 94010Innovation Commons Owner Llc $2,298.38Old Ironsides485018 104-04-064 433 Airport Blvd Ste 426 BURLINGAME 94010Innovation Commons Owner Llc $105.00Democracy295019 104-04-065

2025 WEED ABATEMENT PROGRAM

CITY OF SANTA CLARA

ASSESSMENT REPORT
Situs APN OWNER ADDRESS

TAX ROLL
AMT
Exhibit A
433 Airport Blvd Ste 426 BURLINGAME 94010Innovation Commons Owner Llc $2,636.45Patrick Henry480520 104-04-111 433 Airport Blvd Ste 426 BURLINGAME 94010Innovation Commons Owner Llc $3,261.02Patrick Henry485521 104-04-112 433 Airport Blvd Ste 426 BURLINGAME 94010Innovation Commons Owner Llc $2,424.44Democracy305022 104-04-113 525 Golden Gate Av 10th Fl SAN FRANCISCO 94102San Francisco City And County Of $7,303.46Patrick Henry23 104-04-121 950 Tower Ln Ste 870 FOSTER CITY 945533055 Patrick Henry Development Llc $105.00Patrick Henry305524 104-04-136 433 Airport Blvd, Ste 426 BURLINGAME 94010Innovation Commons Owner Llc $912.00Democracy305525 104-04-142 433 Airport Blvd Ste 426 BURLINGAME 94010Innovation Commons Owner Llc $2,636.90Democracy300526 104-04-143 4995 Patrick Henry Drive SANTA CLARA 95054Innovation Commons Owner Llc $306.00Tasman294527 104-04-151 2335 Alcalde St SANTA CLARA 95054-1305Bhatnagar, Amit And Oza , Tarjani $105.00Alcalde233528 104-05-103 2355 Alcalde St SANTA CLARA 95054-1305Hilario, Rufina F Trustee $105.00Alcalde235529 104-05-105 2635 Britt Way SAN JOSE 95148-2573Nguyen, Phuong Thanh And Tran , $105.00Alcalde237530 104-05-107 2337 Silveria Ct SANTA CLARA 95054-1352Lai, Tzer S Trustee & Et Al $105.00Silveria233731 104-05-113 4767 Gillmor St SANTA CLARA 95054-1325Vu, To Hoai Thi $105.00Gillmor476732 104-05-116 188 S Lundy Ave Unit 200 SAN JOSE 95131Gianeral St Estate Llc $807.00Gianera230333 104-06-037 7300 Alexis Manor Pl SAN JOSE 95120-0000Vnus Investment Group Llc $210.00Fillmore34 104-10-077 1400 Douglas St. Stop 1690
OMAHA 68179Union Pacific Railroad $702.00Lafayette35 104-11-082 859 Alisal Ct MILPITAS 95035-4501Maruti Builders Llc $105.00Cheeney36 104-12-025 859 Alisal Ct MILPITAS 95035-4501Maruti Builders Llc $105.00Cheeney37 104-12-026 565 Albion Ave WOODSIDE 94062Yakupitiyage Sarath And Parry $210.00Cheeney416338 104-12-103

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Exhibit A
1400 Douglas St. Stop 1690 OMAHA 68179Union Pacific Railroad $105.00Bassett39 104-12-154 1400 Douglas St. Stop 1690 OMAHA 68179Union Pacific Railroad $5,339.15Bassett40 104-12-162 P.o. Box 80416 SEATTLE 98108-0416Amazon Data Services Inc $105.00Mission College41 104-13-103 1400 Douglas St. Stop 1690 OMAHA 68179Union Pacific Railroad $702.00Bassett42 104-14-145 101 Montgomery St Ste 200 SAN FRANCISCO 94104Terreno Middlebrook Llc $201.00Thomas366043 104-14-171 1400 Douglas St. Stop 1690 OMAHA 68179Union Pacific Railroad $702.00Bassett44 104-38-001 465 Meeting St Ste 5 CHARLESTON 29403Cre-gs Freedom Circle Phase I $210.00Freedom45 104-40-021 465 Meeting St Ste 5 CHARLESTON 29403Cre Gs Freedom Circle Phase I $210.00Freedom392546 104-40-036 10420 Miguelita Rd SAN JOSE 95127-2716Gordon, Kevin And Ho , Emily $105.00Lakeshore454647 104-45-011 2075 Pioneer Ct SAN MATEO 94403Crawley, William L Trustee & Et Al $105.00Sawyer236848 104-46-032 2343 Rambo Ct SANTA CLARA 95054-1340Rangel, Anthony T And Misty $105.00Rambo234349 104-46-072 586 Jayne Ct SAN JOSE 95133-0000Jain, Varun And Hrishikesh , Swathi $105.00Lyle272250 216-02-079 2116 Quinn Ave SANTA CLARA 95051-1839Chen, Zixu Et Al $105.00Quinn211651 216-09-069 2473 Elliot St SANTA CLARA 95051-1864Adiseshan, Mamtha $1,834.25Elliot247352 216-11-064 2475 Painted Rock Dr SANTA CLARA 95051-1121Cai, Haowei Et Al $105.00Painted Rock247553 216-16-007 898 Amador Ave SUNNYVALE 94085-3427Lindsey, Concepcion Trustee $105.00Painted Rock248554 216-16-008 2495 Painted Rock Dr
SANTA CLARA 95051-1121Files, Nancy D $105.00Painted Rock249555 216-16-009 2515 Painted Rock Dr SANTA CLARA 95051Xu, Steven P Et Al $105.00Painted Rock251556 216-16-011 2516 Parkland Ct SANTA CLARA 95051-1127Shen, Hua And Tian , Tian $105.00Parkland251657 216-16-026

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Exhibit A
2086 Silence Dr SAN JOSE 95148-1918Suthar, Tushar K And Snehal T $105.00Amethyst230558 216-17-006 2552 Painted Rock Dr SANTA CLARA 95051-1124Toorans, Sue M $105.00Painted Rock255259 216-19-035 2472 Painted Rock Dr SANTA CLARA 95051-1122Sundararaman Sethuraman And $105.00Painted Rock247260 216-19-043 2225 Sherwin Ave SANTA CLARA 95050-5112Tt Investment Properties Llc $105.00Amethyst242761 216-19-057 2437 Amethyst Dr SANTA CLARA 95051-1136Wang, Zhuoxian $201.00Amethyst243762 216-19-058 2517 Amethyst Dr SANTA CLARA 95051-1138Strutner, Koogeelam $105.00Amethyst251763 216-19-070 2533 Amethyst Dr SANTA CLARA 95051-1138Jiang, Chenzi And Chen , Zixing $105.00Amethyst253364 216-19-074 3619 Impresario Way SAN JOSE 95127-0000Pham, Alexander Tuan Trustee $105.00Meadowbrook262565 216-19-077 267 Alturas Ave SUNNYVALE 94085-3001Wen, Jida $105.00Amethyst252666 216-20-083 2426 Amethyst Dr SANTA CLARA 95051-1137Haro, Andrea R Trustee $105.00Amethyst242667 216-20-097 17 Coporate Plaza Unit 200 NEWPORT BEACH 92660Cs Lakeside Santa Clara Llc $105.00Lakeside290068 216-30-048 4 Embarcadero Ctr Lobby Ste 1 SAN FRANCISCO 94111Bxp Peterson Lp $210.00Peterson362569 216-30-049 1725 Townsend Ave SANTA CLARA 95051-2721Romero Yvonne M $105.00Townsend172570 220-07-044 2101 Rockhurst Ct SANTA CLARA 95051-1927Belardes, Marcus J And Denise E $105.00Rockhurst210171 220-13-041 1451 W Boros Ct LA HABRA 90631Chun, Youngil Trustee & Et Al $807.00Notre Dame356572 220-18-028 Po Box 111597 CAMPBELL 95011-1597Wentz, Dee Trustee $1,658.00San Juan303673 220-22-053 2230 Santa Cruz Ave SANTA CLARA 95051-1658Meng, Pengquan Et Al $105.00Santa Cruz223074 220-22-121 3121 Santa Maria Ave SANTA CLARA 95051-1619Lamachy, Barbara J $105.00Santa Maria312175 220-22-124 3131 Santa Maria Ave SANTA CLARA 95051-1619Li, Bing And Xue , Feng $105.00Santa Maria313176 220-22-125

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Exhibit A
3171 Santa Maria Ave SANTA CLARA 95051-1619Zhou, Zilong $105.00Santa Maria317177 220-22-129 2148 Santa Cruz Ave SANTA CLARA 95051-1646Kwan, Wilson $105.00Santa Cruz214878 220-24-032 3040 Santa Maria Ave SANTA CLARA 95051-1647Toh, Yuting Et Al $105.00Santa Maria304079 220-24-060 2368 Shoreside Ct SANTA CLARA 95054-1350Fung, Kwok Wing And Carriq $105.00Cabrillo276380 220-25-105 Po Box 307 KERMAN 93630-0307Teixeira Leo Et Al $807.00El Camino Real285581 220-31-082 Po Box 307 KERMAN 93630-0307Teixeira Leo Et A $807.00El Camino Real289582 220-31-083 2973 Jerald Ave SANTA CLARA 95051-2927Huston, T M $105.00Jerald297383 220-32-033 330 Commercial St SAN JOSE 95112-4403L.a.w. Llc $105.00Walsh85084 224-04-005 188 Twin Oaks Dr LOS GATOS 95032-5649Witkin Properties Lp $2,474.15Lafayette275585 224-04-062 2820 Northwest Pkwy SANTA CLARA 95051Martin Avenue Properties Llc $105.00Martin65186 224-04-071 12395 Columbet Ave SAN MARTIN 95046Haro, Estanislao T And Martha S $105.00Walsh61487 224-04-075 P.o. Box 80416 SEATTLE 98108Amazon Data Services Inc $210.00Central96088 224-07-099 2330 Bray Ave SANTA CLARA 95050-4010Osterello, Michael D Et Al $1,989.73Bray233089 224-14-072 Po Box 450 KINGSBURG 93631Oakland Realty Loan Service $105.00El Camino Real227790 224-15-034 1693 Los Padres Blvd SANTA CLARA 95050-4042Decot, David C $105.00Los Padres169391 224-17-054 2075 Cabrillo Ave S
ANTA CLARA 95050-3612Polon, Joan Trustee $105.00Cabrillo207592 224-19-093 1591 Carmel Dr SAN JOSE 95125-1863Lemmon, Galen L Trustee & Et Al $105.00Cabrillo225593 224-19-108 7911 October Way CUPERTINO 95014-4124Zheng, Dao-chen And Wang , Hui $105.00Cabrillo185794 224-21-021 1836 Cabrillo Ave SANTA CLARA 95050-3707Dhople, Danika M Trustee $105.00Cabrillo183695 224-21-028

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Exhibit A
1282 Cabrillo Ave SANTA CLARA 95050-3502Hu, Weize $105.00Cabrillo128296 224-22-086 10074 Dona Neely Way ELK GROVE 95757Kaur, Daljit $105.00Main192297 224-23-011 1918 Main St SANTA CLARA 95050Monaco, Lewis F Et Al $105.00Main191898 224-23-013 1975 Main St SANTA CLARA 95050-3808Le, Duc $105.00Main197599 224-23-051 1688 Main St SANTA CLARA 95050-4245Serassio, James P Trustee $105.00Main1688100 224-26-021 1035 Sunlite Dr SANTA CLARA 95050-5120Blandford Marlene Trustee $105.00Reeve945101 224-27-052 3410 Geary Blvd Ste #343 SAN FRANCISCO 94118Luk, Amy P H Trustee $105.00Main1871102 224-27-089 1611 Main St SANTA CLARA 95050Cheng, Tai-enn And Lo , Vickie $315.00Main1611103 224-28-010 5520 Maplecrest Ct SAN JOSE 95123-3025Archibeque, Flora A $105.00Main1621104 224-28-011 P.o.box 11555 COSTA MESA 92627Le, Tom Tuong Quoc Trustee $105.00Civic Center998105 224-28-053 2028 Staats Way SANTA CLARA 95050-3333Ansari, Bijan $105.00Staats2028106 224-31-090 P.o. Box 2807 SANTA CLARA 95055Kondasani, Yamini $105.00Pasetta2267107 224-32-060 2245 Ellena Drve SANTA CLARA 95050Nbd Holding Trust $105.00Ellena2245108 224-32-085 P.o. Box 2807 SANTA CLARA 95055Silicon Valley Homesteads Llc $105.00Ellena2265109 224-32-087 2435 Via De Los Milagros PLEASANTON 94566Jaladi Ramesh Badu Venkata S $210.00William2351110 224-32-092 1873 Anne Way S
AN JOSE 95124Bhatt Ruchi & Saket, Bhatt Trustees $807.00Galway2360111 224-32-098 201 Bancroft Rd BURLINGAME 94010Koester William H And Faye C $105.00Galway2359112 224-32-101 2342 Stevens Creek Blvd SAN JOSE 95128Ettefagh, Farajolla Trustee & Et Al $105.00De La Cruz2240113 230-03-077 525 Mathew St SANTA CLARA 95050-3001Newark Group Industries Inc $105.00Mathew525114 230-03-090

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Exhibit A
1400 Douglas St. Stop 1690 OMAHA 68179Union Pacific Railroad $8,269.17Central115 230-03-094 1400 Douglas St. Stop 1690 OMAHA 68179Union Pacific Railroad $2,278.24116 230-03-095 600 Peachtree Street Ne, Suite ATLANTA 30308Troutman Sanders Llp $8,343.63De La Cruz2600117 230-03-105 1999 S Bascom Ave Unit 250 CAMPBELL 95008Kapital Alameda Llc $105.00The Alameda2655118 230-12-012 193 Athena Ct MOUNTAIN VIEW 94043-0000Shen, Yichao And Zheng , Xiaoxiao $105.00Sherwood1206119 230-16-030 1463 Jackson St SANTA CLARA 95050Ascuna Victor And Zulma Et A $105.00Jackson1463120 269-05-011 1473 Jackson Street SANTA CLARA 95050Cardenas Rickey W And Concepcion $105.00Jackson1473121 269-05-056 1241 Gainsborough Dr SUNNYVALE 94087-2714Kung, Alma And Shen , Angela $1,872.95Fremont1695122 269-12-019 4560 Balmoral Park Ct FREMONT 94538Hu Jie And Ma Guanying $105.00Benton1425123 269-13-037 1106 Monroe St SANTA CLARA 95050Velasco, Bambi Et Al $105.00Monroe1106124 269-13-062 16235 Greenwood Ln LOS GATOS 950301175 Lafayette Llc $105.00Lafayette1175125 269-16-056 1014 Paradise Way PALO ALTO 94306Lee, Wen-chen And Ulinskas , Geddes $105.00Moreno689126 269-31-056 2013 Stanley Ave SANTA CLARA 95050-5718Driskell, Jeffrey $1,329.38Stanley2013127 269-39-021 2245 Newhall St SANTA CLARA 95050-5810De Sousa Pinto, Joao Moreira $105.00Newhall2245128 269-58-014 2323 S Bascom Ave CAMPBELL 95008Matusich, William Trustee & Et Al $105.00El Camino Real3590129 290-01-115 2323 S Bascom Ave CAMPBELL 95008Matusich, William Trustee & Et Al $105.00El Camino Real3570130 290-01-117 1090 E Duane Ave SUNNYVALE 94085-2623At&t Comms Of Calif Inc $105.00El Camino Real131 290-02-087 2525 E Camelback Rd Ste 500 PHOENIX 85016Us Alliance Holden Of $807.00El Camino Real2240132 290-10-090 2525 E Camelback Rd Ste 500 PHOENIX 85016Us Alliance Holden Of $807.00El Camino Real2232133 290-10-091

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Exhibit A
1118 Las Palmas Dr SANTA CLARA 95051-3922Tobacco, Richard J $210.00Las Palmas1118134 290-14-095 2538 Hayward Drive SANTA CLARA 95051Mandrusov Vladimir And Mira $105.00Hayward2538135 290-14-112 1295 Buchanan Dr SANTA CLARA 95051-3950Ibragimov, Eedem And Grigina , $105.00Buchanan1295136 290-14-144 Po Box 760 San Jose 95106-0760Guinasso, Edwin A Trustee $105.00Buchanan1355137 290-14-150 1177 White Dr SANTA CLARA 95051-3933Foster, Joseph A Et Al $105.00White1177138 290-14-180 2991 Orthello Way SANTA CLARA 95051-3756Schultz, Janet Trustee $105.00Orthello2991139 290-17-082 Po Box 760 San Jose 95106-0760Oprica, Dan $105.00Orthello3012140 290-18-006 2932 Orthello Way SANTA CLARA 95051-3768Yamaichi, Russell J Trustee $105.00Orthello2932141 290-18-010 1055 S Blaney Ave SAN JOSE 95129Xiong, Chengyu And Deng , Xianmin $105.00Orthello2852142 290-18-014 3129 Butte St SANTA CLARA 95051-3711To, Duc Tan And Nguyen , Michelle $105.00Humbolt3100143 290-19-019 1143 Crespi Dr SUNNYVALE 94086-7040Basham Everett F Jr Et Al $807.00Humbolt3131144 290-19-023 3100 Orthello Way SANTA CLARA 95051-3760Wheaton, Martin D And $105.00Orthello3100145 290-19-047 1118 Greystone St STILLWATER 74074Li, Yuxin And Zhao , Guoping $105.00White978146 290-30-008 944 White Dr SANTA CLARA 95051-5315Lin, Thura And Jenny C T $105.00White944147 290-30-014 2551 Patricia Dr SANTA CLARA 95051-5326Aguilera, Ralph D And M C $306.00Patricia2551148 290-31-002 2557 Patricia Dr SANTA
CLARA 95051-5326Hoffman, James H And Linda E $105.00Patricia2557149 290-31-003 78 Robleda Dr ATHERTON 940272513 Hayward Drive Llc $105.00Hayward2513150 290-31-052 2509 Hayward Dr SANTA CLARA 95051-5303Morrill, Westbrook K Iii And Hilary $105.00Hayward2509151 290-31-053 1014 Las Palmas Dr SANTA CLARA 95051-5309Enyedi, Robert And Daniela Trustee $105.00Las Palmas1014152 290-31-054

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Exhibit A
953 White Dr SANTA CLARA 95051-5314Tang, Yuan $105.00White953153 290-31-069 1088 Blackfield Ct SANTA CLARA 95051-5301Raju, Jagdeep N And Nagaraj , Fnu $105.00Blackfield1088154 290-32-008 2891 Homestead Rd SANTA CLARA 95051-5223Apex Fund Llc $306.00Homestead2891155 290-39-080 1224 Block Dr SANTA CLARA 95050-4411Dionisio, John R And Nahurski $105.00Block1224156 290-42-076 3250 Princeton Way SANTA CLARA 95051-5522Slusher Cassandra R Et Al $105.00Princeton3250157 293-04-001 Po Box 2041 LOS GATOS 95031-2041Woodham Property $807.00Homestead2930158 293-17-084 35847 Caxton Pl Fremont 94536-3411Recharla, Venkata Naga Suresh And $105.00Flannery617159 293-18-049 661 Flannery St SANTA CLARA 95051-5544Parkhurst Ray And Michelene $105.00Flannery St661160 293-18-058 672 Tramway Dr MILPITAS 95035-3605Bradley, Janice L Et Al $105.00Flannery593161 293-19-032 2936 Forbes Ave SANTA CLARA 95051-6114Brown, Brenda J Rucker Trustee $105.00Forbes2936162 293-19-034 492 Woodhams Rd SANTA CLARA 95051-5629Andrews, John R And Sandra K $105.00Woodhams492163 293-20-018 462 Woodhams Rd SANTA CLARA 95051-5629Thayer, Kevin $411.00Woodhams462164 293-20-020 2274 Forbes Ave SANTA CLARA 95050-5608Bryant, Scott And Susie $210.00Forbes2274165 294-05-005 2264 Forbes Ave SANTA CLARA 95050-5608Thompson, Ross W And Susan $105.00Forbes2264166 294-05-006 605 Malarin Ave SANTA CLARA 95050-6958Devendrappa, Darshan M And $105.00Malarin605167 294-07-021 635 Malarin Ave S
ANTA CLARA 95050-6958Schekall, Stanley And Regina $105.00Malarin635168 294-07-027 653 Malarin Ave SANTA CLARA 95050-6958Franklin, Andrew J And Nicola J $105.00Malarin653169 294-07-030 634 Malarin Ave SANTA CLARA 95050-6942Li, Jingjing And Zhang , Yiqian $105.00Malarin634170 294-07-051 2257 Forbes Ave SANTA CLARA 95050-5631Souza, Allan C Et Al $105.00Forbes2257171 294-08-054

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Exhibit A
759 Clara Vista Ave SANTA CLARA 95050-5152Tran, Andre Huy Et Al $105.00Clara Vista759172 294-15-042 758 Clara Vista Ave SANTA CLARA 95050-5153Ashraf, Ameen And Shagufta , Shaella $105.00Clara Vista758173 294-15-043 725 Los Olivos Dr SANTA CLARA 95050-5526Sluman, Christopher B And Kathryn $105.00Los Olivos725174 294-15-068 735 Los Olivos Dr SANTA CLARA 95050-5526Gebing, John And Cecile Trustee $105.00Los Olivos735175 294-15-070 759 Los Olivos Dr SANTA CLARA 95050-5526Kiros, Eskinder $105.00Los Olivos759176 294-15-075 250 Hillsdale Ave SANTA CLARA 95051-6308Phadke, Ninad And Rujuta $105.00Forbes2628177 294-24-017 2728 Forbes Ave SANTA CLARA 95051-6249Lam, Laisz D Trustee $105.00Forbes2728178 294-26-021 2615 Maplewood Ln SANTA CLARA 95051-6235Francisco, Christina $210.00Maplewood2615179 294-29-021 2791 Pruneridge Ave SANTA CLARA 95051-6237Singh, Rahul N And Ghosh , Smita $105.00Pruneridge2791180 294-31-040 2790 Pruneridge Ave SANTA CLARA 95051-6238Li, Benny W And Luo , Yuya $105.00Pruneridge2790181 294-32-034 11810 Henley Ln Los Angeles 90077Chan-tan-wong $105.00Hayes392182 296-09-043 92 Claremont Ave SANTA CLARA 95051-6640Wang, Wen Chun And Yang , Michelle $105.00Claremont92183 296-17-005 5917 Armaga Spring Rd Unit E RANCHO PALOS VERDES 90275-4844Thodiyil, John A And Fu , Bo Ling $105.00Gibson3502184 296-18-011 11016 162nd Ave Ne REDMOND 98052Tibbetts Family Revoc Tr 8/3/12 $105.00Gibson3498185 296-18-012 417 S Genevieve Ln SAN JOSE 95128-5111Sa, Silin And Yang , Yang $105.00Bennett3552186 296-18-039 132 Claremont Ave SANTA CLARA 95051-6642Lee, Chayong And Kim , Haejin $105.00Claremont132187 296-19-005 150 Elmhurst Ct SANTA CLARA 95051-6647Mehta, Yatrik H And Minal Y $210.00Elmhurst150188 296-19-022 1600 Amphitheatre Pkwy MOUNTAIN VIEW 94043-0000Chen, Taiying And Shih , Ying $105.00Elmhurst3533189 296-19-036 3551 Elmhurst Ave SANTA CLARA 95051-6645Ramesh, Suhas Kumar S And $105.00Elmhurst3551190 296-19-039

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Exhibit A
4546 El Camino Real Ste 222 LOS ALTOS 94022Scs Gateway Llc $105.00El Camino Real3712191 313-06-008 973 Wood Duck Ct SANTA CLARA 95051-4516Flynn, Brian Et Al $105.00Wood Duck973192 313-19-031 977 Wood Duck Ct SANTA CLARA 95051-4516Campbell, Jean T Trustee $105.00Wood Duck977193 313-19-032 1 Kaiser Plaza 15th Fl OAKLAND 94612Kaiser Foundation Hospitals $105.00Homestead3800194 316-09-044 1 Kaiser Plaza 15th F OAKLAND 94612Kaiser Foundation Hospitals $7,682.72Homestead3800195 316-09-045 $94,616.02TOTAL

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COMMENCEMENT REPORT Exhibit A
KAISER FOUNDATION HOSPITALS 1 KAISER PLAZA 15TH FL OAKLAND CA 946123800 HOMESTEAD RD 316-09-0441 INNOVATION COMMONS OWNER LLC 433 AIRPORT BLVD STE 426 BURLINGAME CA 940104850 OLD DR 104-04-0642 INNOVATION COMMONS OWNER LLC 433 AIRPORT BLVD STE 426 BURLINGAME CA 940104805 PATRICK DR 104-04-1113 INNOVATION COMMONS OWNER LLC 433 AIRPORT BLVD STE 426 BURLINGAME CA 940104855 PATRICK DR 104-04-1124 INNOVATION COMMONS OWNER LLC 433 AIRPORT BLVD STE 426 BURLINGAME CA 940103050 DEMOCRACY WY 104-04-1135 SAN FRANCISCO CITY AND COUNTY 525 GOL DEN GATE AV 10TH SAN FRANCISCO CA 94102PATRICK DR 104-04-1216 UNION PACIFIC RAILROAD 1400 DOUGLAS ST. STOP 1690 OMAHA NE 68179BASSETT ST 104-12-1627 KAISER FOUNDATION HOSPITALS 1 KAISER PLAZA 15TH F OAKLAND CA 946123800 HOMESTEAD RD 316-09-0458 UNION PACIFIC RAILROAD 1400 DOUGLAS ST. STOP 1690 OMAHA NE 68179CENTRAL 230-03-0949 UNION PACIFIC RAILROAD 1400 DOUGLAS ST. STOP 1690 OMAHA NE 68179230-03-09510 C1-SANTA CLARA LLC 2101 CEDAR SPRINGS RD STE DALLAS TX 752012600 DE LA CRUZ BLV 230-03-10511 INNOVATION COMMONS OWNER LLC 433 AIRPORT BLVD STE 426 BURLINGAME CA 940103005 DEMOCRACY WY 104-04-14312 INNOVATION COMMONS OWNER LLC 4995 PATRICK HENRY DRIVE SANTA CLARA CA 950542945 TASMAN DR 104-04-15113 TERRENO MIDDLEBROOK LLC 101 MONTGOMERY ST STE SAN FRANCISCO CA 941043660 THOMAS RD 104-14-17114 WANG, ZHUOXIAN 2437 AMETHYST DR SANTA CLARA CA 95051-11362437 AMETHYST DR 216-19-05815 WENTZ, DEE TRUSTEE PO BOX 111597 CAMPBELL CA 95011-15973036 SAN JUAN AV 220-22-05316 OSTERELLO, MICHAEL D ET AL 2330 BRAY AVE SANTA CLARA CA 95050-40102330 BRAY AV 224-14-07217 KUNG, ALMA AND SHEN , ANGELA 1241 GAINSBOROUGH DR SUNNYVALE CA 94087-27141695 FREMONT ST 269-12-01918 DRISKELL, JEFFREY 2013 STANLEY AVE SANTA CLARA CA 95050-57182013 STANLEY AV 269-39-02119 AGUILERA, RALPH D AND M C 2551 PATRICIA DR SANTA CLARA CA 95051-53262551 PATRICIA DR 290-31-00220 XFORTUNE HOMESTEAD ESTATE LLC 798 N 1ST ST SAN JOSE CA 951122891 HOMESTEAD RD 290-39-08021 THAYER, KEVIN 462 WOODHAMS RD SANTA CLARA CA 95051-5629462 WOODHAMS RD 293-20-02022 TASMAN EAST PARCEL 5 OWNER LLC 60 COLUMBUS CIR NEW YORK NY 100232220 CALLE DE 097-05-05723 NASH-HOLLAND CALLE DE LUNA 808 WASHINGTON ST STE 500 VANCOUVER WA 98660-35772200 CALLE DE 097-05-05824

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CITY OF SANTA CLARA
COMMENCEMENT REPORT Exhibit A
YABES, AURELIO B AND CARMELITA 3928 CAXTON CT SAN JOSE CA 95130-12111673 EISENHOWER DR 097-17-01325 DILLON, KATHLEEN A 338 COLEMAN DR SAN RAFAEL CA 949011861 NELSON DR 097-19-04026 TRUE SOLAR USA INC 2272 CALLE DEL MUNDO SANTA CLARA CA 95054-10052272 CALLE DEL 097-46-02527 AZUL, EDWIN C AND EVANGELINE B 982 LAURIE AVE SANTA CLARA CA 95054-2243982 LAURIE AVE 101-07-02028 KARNAD, NIKHIL AND KAWLEKAR , 3523 MACINTOSH ST SANTA CLARA CA 95054-22463523 MACINTOSH ST 101-07-03929 GAVINA, ROMEL R ET AL 3533 MACINTOSH ST SANTA CLARA CA 95054-22463533 MACINTOSH ST 101-07-04030 WLASCHIN, ROBERT A AND CHAN , 3542 MACINTOSH ST SANTA CLARA CA 95054-22453542 MACINTOSH ST 101-07-05931 TRAN, TRUNG AND DO , THUY BICH 973 LAURIE AVE SANTA CLARA CA 95054-2242973 LAURIE AVE 101-22-02932 UNION PACIFIC RAILROAD 1400 DOUGLAS ST. STOP 1690 OMAHA NE 68179LAFAYETTE ST 104-01-07733 INNOVATION COMMONS OWNER LLC 433 AIRPORT BLVD STE 426 BURLINGAME CA 940102950 DEMOCRACY WA 104-04-06534 3055 PATRICK HENRY DEVELOPMENT PO BOX 1120 SAN JOSE CA 951083055 PATRICK DR 104-04-13635 BHATNAGAR, AMIT AND OZA , 2335 ALCA LDE ST SANTA CLARA CA 95054-13052335 ALCALDE ST 104-05-10336 HILARIO, RUFINA F TRUSTEE 2355 ALCALDE ST SANTA CLARA CA 95054-13052355 ALCALDE ST 104-05-10537 NGUYEN, PHUONG THANH AND 2635 BRITT WAY SAN JOSE CA 95148-25732375 ALCALDE ST 104-05-10738 LAI, TZER S TRUSTEE & ET AL 2337 SILVERIA CT SANTA CLARA CA 95054-13522337 SILVERIA CT 104-05-11339 VU, TO HOAI THI 4767 GILLMOR ST SANTA CLARA CA 95054-13254767 GILLMOR ST 104-05-11640 VNUS INVESTMENT GROUP LLC 7300 ALEXIS MANOR PL SAN JOSE CA 95120-0000FILLMORE ST 104-10-07741 UNION PACIFIC RAILROAD 1400 DOUGLAS ST. STOP 1690 OMAHA NE 68179LAFAYETTE EXP 104-11-08242 MARUTI BUILDERS LLC 859 ALISAL CT MILPITAS CA 95035-4501CHEENEY ST 104-12-02543 MARUTI BUILDERS LLC 859 ALISAL CT MILPITAS CA 95035-4501CHEENEY ST 104-12-02644 UNION PACIFIC RAILROAD 1400 DOUGLAS ST. STOP 1690 OMAHA NE 68179BASSETT ST 104-12-15445 AMAZON DATA SERVICES INC P.O. BOX 80416 SEATTLE WA 98108-0416MISSION BL 104-13-10346 UNION PACIFIC RAILROAD 1400 DOUGLAS ST. STOP 1690 OMAHA NE 68179BASSETT ST 104-14-14547 UNION PACIFIC RAILROAD 1400 DOUGLAS ST. STOP 1690 OMAHA NE 68179BASSETT ST 104-38-00148

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CITY OF SANTA CLARA
COMMENCEMENT REPORT Exhibit A
CRE-GS FREEDOM CIRCLE PHASE I 465 MEETING ST STE 5 CHARLESTON sc 29403FREEDOM CIR 104-40-02149 CRE GS FREEDOM CIRCLE PHASE I 465 MEETING ST STE 5 CHARLESTON SC 294033925 FREEDOM CIR 104-40-03650 CRAWLEY, WILLIAM L TRUSTEE & ET2075 PIONEER CT SAN MATEO CA 944032368 SAWYER CT 104-46-03251 RANGEL, ANTHONY T AND MISTY 2343 RAMBO CT SANTA CLARA CA 95054-13402343 RAMBO CT 104-46-07252 JAIN, VARUN AND HRISHIKESH , 586 JAYNE CT SAN JOSE CA 95133-00002722 LYLE CT 216-02-07953 CHEN, ZIXU ET AL 2116 QUINN AVE SANTA CLARA CA 95051-18392116 QUINN AVE 216-09-06954 CAI, HAOWEI ET AL 2475 PAINTED ROCK DR SANTA CLARA CA 95051-11212475 PAINTED ROCK DR 216-16-00755 LINDSEY, CONCEPCION TRUSTEE 898 AMADOR AVE SUNNYVALE CA 94085-34272485 PAINTED ROCK DR 216-16-00856 FILES, NANCY D 2495 PAINTED ROCK DR SANTA CLARA CA 95051-11212495 PAINTED ROCK DR 216-16-00957 XU, STEVEN P ET AL 2515 PAINTED ROCK DR SANTA CLARA CA 950512515 PAINTED ROCK DR 216-16-01158 TOORANS, SUE M 2552 PAINTED ROCK DR SANTA CLARA CA 95051-11242552 PAINTED ROCK DR 216-19-03559 HE DAIWEI AND CHEN CHENG 2427 AMETHYST DR SANTA CLARA CA 95051-11362427 AMETHYST DR 216-19-05760 STRUTNER, KOOGEELAM 2517 AMETHYST DR SANTA CLARA CA 95051-11382517 AMETHYST DR 216-19-07061 JIANG, CHENZI AND CHEN , ZIXING 2533 AMETHYST DR SANTA CLARA CA 95051-11382533 AMETHYST DR 216-19-07462 PHAM, ALEXANDER TUAN TRUSTEE 3619 IM PRESARIO WAY SAN JOSE CA 95127-00002625 MEADOWBRO DR 216-19-07763 WEN, JIDA 267 ALTURAS AVE SUNNYVALE CA 94085-30012526 AMETHYST DR 216-20-08364 HARO, ANDREA R TRUSTEE 2426 AMET HYST DR SANTA CLARA CA 95051-11372426 AMETHYST DR 216-20-09765 CS LAKESIDE SANTA CLARA LLC 17 COPORATE PLAZA UNIT NEWPORT BEACH CA 926602900 LAKESIDE DR 216-30-04866 BXP PETERSON LP 4 EMBARCADERO CTR SAN FRANCISCO CA 941113625 PETERSON WA 216-30-04967 BELARDES, MARCUS J AND DENISE E 2101 ROCKHURST CT SANTA CLARA CA 95051-19272101 ROCKHURST CT 220-13-04168 CHUN, YOUNGIL TRUSTEE & ET AL 1451 W BOROS CT LA HABRA CA 906313565 NOTRE DAME DR 220-18-02869 MENG, PENGQUAN ET AL 2230 SANTA CRUZ AVE SANTA CLARA CA 95051-16582230 SANTA CRUZ AV 220-22-12170 LAMACHY, BARBARA J 3121 SANTA MARIA AVE SANTA CLARA CA 95051-16193121 SANTA MARIA AV 220-22-12471 LI, BING AND XUE , FENG 3131 SANTA MARIA AVE SANTA CLARA CA 95051-16193131 SANTA MARIA AV 220-22-12572

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CITY OF SANTA CLARA
COMMENCEMENT REPORT Exhibit A
ZHOU, ZILONG 3171 SANTA MARIA AVE SANTA CLARA CA 95051-16193171 SANTA MARIA AV 220-22-12973 TOH, YUTING ET AL 3040 SANTA MARIA AVE SANTA CLARA CA 95051-16473040 SANTA MARIA AV 220-24-06074 FUNG, KWOK WING AND CARRIQ 2368 SHORESIDE CT SANTA CLARA CA 95054-13502763 CABRILLO AVE 220-25-10575 HUSTON, T M 2973 JERALD AVE SANTA CLARA CA 95051-29272973 JERALD AVE 220-32-03376 L.A.W. LLC 330 COMMERCIAL ST SAN JOSE CA 95112-4403850 WALSH AVE 224-04-00577 HARO, ESTANISLAO T AND MARTHA 12395 COLUMBET AVE SAN MARTIN CA 95046614 WALSH AVE 224-04-07578 AMAZON DATA SERVICES INC P.O. BOX 80416 SEATTLE WA 98108960 CENTRAL EXP 224-07-09979 DECOT, DAVID C 1693 LOS PADRES BLVD SANTA CLARA CA 95050-40421693 LOS PADRES BL 224-17-05480 POLON, JOAN TRUSTEE 2075 CABRILLO AVE SANTA CLARA CA 95050-36122075 CABRILLO AVE 224-19-09381 ZHENG, DAO-CHEN AND WANG , HUI 7911 OCTOBER WAY CUPERTINO CA 95014-41241857 CABRILLO AVE 224-21-02182 DHOPLE, DANIKA M TRUSTEE 1836 CABRILLO AVE SANTA CLARA CA 95050-37071836 CABRILLO AVE 224-21-02883 HU, WEIZE 1282 CABRILLO AVE SANTA CLARA CA 95050-35021282 CABRILLO AVE 224-22-08684 KAUR, DALJIT 10074 DONA NEELY WAY ELK GROVE CA 957571922 MAIN ST 224-23-01185 MONACO, LEWIS F ET AL 1918 MAIN ST SANTA CLARA CA 950501918 MAIN ST 224-23-01386 LE, DUC 1975 MAIN ST SANTA CLARA CA 95050-38081975 MAIN ST 224-23-05187 SERASSIO, JAMES P TRUSTEE 1688 MAIN ST SANTA CLARA CA 95050-42451688 MAIN ST 224-26-02188 LUK, AMY P H TRUSTEE 3410 GEARY BLVD STE #343 SAN FRANCISCO CA 941181871 MAIN ST 224-27-08989 CHENG, TAI-ENN AND LO , VICKIE 1611 MAIN ST SANTA CLARA CA 950501611 MAIN ST 224-28-01090 ARCHIBEQUE, FLORA A 5520 MAPLECREST CT SAN JOSE CA 95123-30251621 MAIN ST 224-28-01191 LE, TOM TUONG QUOC TRUSTEE P.O.BOX 11555 COSTA MESA CA 92627998 CIVIC CENTER DR 224-28-05392 ANSARI, BIJAN 2028 STAATS WAY SANTA CLARA CA 95050-33332028 STAATS WA 224-31-09093 KODALI SIVA NAGENDRA RAO AND PO BOX 2807 SANTA CLARA CA 950552245 ELLENA DR 224-32-08594 SILICON VALLEY HOMESTEADS LLC P.O. BOX 2807 SANTA CLARA CA 950552265 ELLENA DR 224-32-08795 ETTEFAGH, FARAJOLLA TRUSTEE & 2342 STEVENS CREEK BLVD SAN JOSE CA 951282240 DE LA CRUZ BL 230-03-07796

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COMMENCEMENT REPORT Exhibit A
NEWARK GROUP INDUSTRIES INC 525 MATHEW ST SANTA CLARA CA 95050-3001525 MATHEW ST 230-03-09097 KAPITAL ALAMEDA LLC 1999 S BASCOM AVE UNIT 250CAMPBELL CA 950082655 THE ALAMEDA 230-12-01298 SHEN, YICHAO AND ZHENG , 193 ATHENA CT MOUNTAIN VIEW CA 94043-00001206 SHERWOOD AVE 230-16-03099 VELASCO, BAMBI ET AL 1106 MONROE ST SANTA CLARA CA 950501106 MONROE ST 269-13-062100 1175 LAFAYETTE LLC 16235 GREENWOOD LN LOS GATOS CA 950301175 LAFAYETTE ST 269-16-056101 LEE, WEN-CHEN AND ULINSKAS , 1014 PARADISE WAY PALO ALTO CA 94306689 MORENO LN 269-31-056102 DE SOUSA PINTO, JOAO MOREIRA 2245 NEWHALL ST SANTA CLARA CA 95050-58102245 NEWHALL ST 269-58-014103 MATUSICH, WILLIAM TRUSTEE & ET 2323 S BASCOM AVE CAMPBELL CA 950083590 EL CAMINO 290-01-115104 MATUSICH, WILLIAM TRUSTEE & ET 2323 S BASCOM AVE CAMPBELL CA 950083570 EL CAMINO 290-01-117105 AT&T COMMS OF CALIF INC 1090 E DUANE AVE SUNNYVALE CA 94085-2623EL CAMINO 290-02-087106 US ALLIANCE HOLDEN OF 2525 E CAMELBACK RD STE PHOENIX AZ 850162240 EL CAMINO 290-10-090107 US ALLIANCE HOLDEN OF 2525 E CAMELBACK RD STE PHOENIX AZ 850162232 EL CAMINO 290-10-091108 TOBACCO, RICHARD J 1118 LAS PALMAS DR SANTA CLARA CA 95051-39221118 LAS PALMAS DR 290-14-095109 IBRAGIMOV, EEDEM AND GRIGINA , 1295 BUCHANAN DR SANTA CLARA CA 95051-39501295 BUCHANAN DR 290-14-144110 GUINASSO, EDWIN A TRUSTEE PO Box 760 San Jose CA 95106-07601355 BUCHANAN DR 290-14-150111 FOSTER, JOSEPH A ET AL 1177 WHITE DR SANTA CLARA CA 95051-39331177 WHITE DR 290-14-180112 SCHULTZ, JANET TRUSTEE 2991 ORTHELLO WAY SANTA CLARA CA 95051-37562991 ORTHELLO WA 290-17-082113 YU XIAOHUA AND XIA QING 3030 ORTHELLO WAY Santa Clara CA 950513012 ORTHELLO WA 290-18-006114 YAMAICHI, RUSSELL J TRUSTEE 2932 ORTHELLO WAY SANTA CLARA CA 95051-37682932 ORTHELLO WA 290-18-010115 TO, DUC TAN AND NGUYEN , 3129 BUTTE ST SANTA CLARA CA 95051-37113100 HUMBOLT AVE 290-19-019116 LI, YUXIN AND ZHAO , GUOPING 1118 GREYSTONE ST STILLWATER OK 74074978 WHITE DR 290-30-008117 LIN, THURA AND JENNY C T 944 WHITE DR SANTA CLARA CA 95051-5315944 WHITE DR 290-30-014118 2513 HAYWARD DRIVE LLC 78 ROBLEDA DR ATHERTON CA 940272513 HAYWARD DR 290-31-052119 MORRILL, WESTBROOK K III AND 2509 HAYWARD DR SANTA CLARA CA 95051-53032509 HAYWARD DR 290-31-053120

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CITY OF SANTA CLARA
COMMENCEMENT REPORT Exhibit A
ENYEDI, ROBERT AND DANIELA 1014 LAS PALMAS DR SANTA CLARA CA 95051-53091014 LAS PALMAS DR 290-31-054121 ZHU LIPING JULIA 953 WHITE DR SANTA CLARA CA 95051-5314953 WHITE DR 290-31-069122 RAJU, JAGDEEP N AND NAGARAJ , 1088 BLACKFIELD CT SANTA CLARA CA 95051-53011088 BLACKFIELD CT 290-32-008123 DIONISIO, JOHN R AND NAHURSKI 1224 BLOCK DR SANTA CLARA CA 95050-44111224 BLOCK DR 290-42-076124 WOODHAM PROPERTY PO BOX 2041 LOS GATOS CA 95031-20412930 HOMESTEAD RD 293-17-084125 BRADLEY, JANICE L ET AL 672 TRAMWAY DR MILPITAS CA 95035-3605593 FLANNERY ST 293-19-032126 BROWN, BRENDA J RUCKER 2936 FORBES AVE SANTA CLARA CA 95051-61142936 FORBES AVE 293-19-034127 ANDREWS, JOHN R AND SANDRA K 492 W OODHAMS RD SANTA CLARA CA 95051-5629492 WOODHAMS RD 293-20-018128 HAN DONGHYEOK AND LEE JIWOO 2274 FORBES AVE SANTA CLARA CA 95050-56082274 FORBES AVE 294-05-005129 THOMPSON, ROSS W AND SUSAN 2264 FORBES AVE SANTA CLARA CA 95050-56082264 FORBES AVE 294-05-006130 DEVENDRAPPA, DARSHAN M AND 605 MALARIN AVE SANTA CLARA CA 95050-6958605 MALARIN AVE 294-07-021131 FRANKLIN, ANDREW J AND NICOLA J 653 MALARIN AVE SANTA CLARA CA 95050-6958653 MALARIN AVE 294-07-030132 ZHU BAIJUN AND ZHANG RUI 634 MALARIN AVE SANTA CLARA CA 95050-6942634 MALARIN AVE 294-07-051133 SOUZA, ALLAN C ET AL 2257 FORBES AVE SANTA CLARA CA 95050-56312257 FORBES AVE 294-08-054134 TRAN, ANDRE HUY ET AL 759 CLARA VISTA AVE SANTA CLARA CA 95050-5152759 CLARA VISTA AV 294-15-042135 ASHRAF, AMEEN AND SHAGUFTA , 758 CLAR A VISTA AVE SANTA CLARA CA 95050-5153758 CLARA VISTA AV 294-15-043136 SLUMAN, CHRISTOPHER B AND 725 LOS OLIVOS DR SANTA CLARA CA 95050-5526725 LOS OLIVOS DR 294-15-068137 GEBING, JOHN AND CECILE TRUSTEE 735 LOS OLIVOS DR SANTA CLARA CA 95050-5526735 LOS OLIVOS DR 294-15-070138 KIROS, ESKINDER 759 LOS OLIVOS DR SANTA CLARA CA 95050-5526759 LOS OLIVOS DR 294-15-075139 PHADKE, NINAD AND RUJUTA 250 HILLSDALE AVE SANTA CLARA CA 95051-63082628 FORBES AVE 294-24-017140 LAM, LAISZ D TRUSTEE 2728 FORBES AVE SANTA CLARA CA 95051-62492728 FORBES AVE 294-26-021141 FRANCISCO, CHRISTINA 2615 MAPLEWOOD LN SANTA CLARA CA 95051-62352615 MAPLEWOOD LN 294-29-021142 SINGH, RAHUL N AND GHOSH , SMITA2791 PRUNERIDGE AVE SANTA CLARA CA 95051-62372791 PRUNERIDGE AVE 294-31-040143 LI, BENNY W AND LUO , YUYA 2790 PRUNERIDGE AVE SANTA CLARA CA 95051-62382790 PRUNERIDGE AVE 294-32-034144

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CITY OF SANTA CLARA
COMMENCEMENT REPORT Exhibit A
WANG, WEN CHUN AND YANG , 92 CLAREM ONT AVE SANTA CLARA CA 95051-664092 CLAREMONT AVE 296-17-005145 TIBBETTS FAMILY REVOC TR 8/3/12 11016 162ND AVE NE REDMOND WA 980523498 GIBSON AVE 296-18-012146 SA, SILIN AND YANG , YANG 417 S GENEVIEVE LN SAN JOSE CA 95128-51113552 BENNETT AVE 296-18-039147 LEE, CHAYONG AND KIM , HAEJIN 132 CLAR EMONT AVE SANTA CLARA CA 95051-6642132 CLAREMONT AVE 296-19-005148 MEHTA, YATRIK H AND MINAL Y 150 ELMHURST CT SANTA CLARA CA 95051-6647150 ELMHURST CT 296-19-022149 CHEN, TAIYING AND SHIH , YING 1600 AMPHITHEATRE PKWY MOUNTAIN VIEW CA 94043-00003533 ELMHURST AVE 296-19-036150 RAMESH, SUHAS KUMAR S AND 3551 ELM HURST AVE SANTA CLARA CA 95051-66453551 ELMHURST AVE 296-19-039151 FLYNN, BRIAN ET AL 973 WOOD DUCK CT SANTA CLARA CA 95051-4516973 WOOD DUCK CT 313-19-031152 CAMPBELL, JEAN T TRUSTEE 977 WOOD DUCK CT SANTA CLARA CA 95051-4516977 WOOD DUCK CT 313-19-032153 BASHAM EVERETT F JR ET AL 1143 CRESPI DR SUNNYVALE CA 94086-70403131 HUMBOLT AV 290-19-023154 ROMERO YVONNE M 1725 TOWNSEND AVE SANTA CLARA CA 95051-27211725 TOWNSEND Ave 220-07-044155 JUAREZ JENNETTE L 243 N. 33RD STREET SAN JOSE CA 951161801 NELSON DR 097-19-037156 KUANG, WEIWEI 1952 EISENHOWER DR SANTA CLARA CA 950541952 EISENHOWER DR 097-19-047157 FONTANA MARC J 1914 AVENIDA DE LOS ROSASSANTA CLARA CA 950541914 AVENIDA DE 097-42-078158 HSU KANG S AND SHUR M 3673 ROWLEY DR SAN JOSE CA 951324913 AVENIDA DE 097-42-083159 RAPISURA SUZANNE M 3543 MACINTOSH ST SANTA CLARA CA 950543543 MACINTOSH ST 101-07-041160 INNOVATION COMMONS OWNER LLC 433 AIRPORT BLVD, STE 426 BURLINGAME CA 940103055 DEMOCRACY WA 104-04-142161 GIANERAL ST ESTATE LLC 188 S LUNDY AVE UNIT 200 SAN JOSE CA 951312303 GIANERA ST 104-06-037162 YAKUPITIYAGE SARATH AND PARRY 565 ALBION AVE WOODSIDE CA 940624163 CHEENEY ST 104-12-103163 SUNDARARAMAN SETHURAMAN 2472 PAINTED ROCK DR SANTA CLARA CA 95051-11222472 PAINTED DR 216-19-043164 TEIXEIRA LEO ET AL PO BOX 307 KERMAN CA 93630-03072855 EL CAMINO 220-31-082165 TEIXEIRA LEO ET A PO BOX 307 KERMAN CA 93630-03072895 EL CAMINO 220-31-083166 BLANDFORD MARLENE TRUSTEE 1035 SUNLITE DR SANTA CLARA CA 95050-5120945 REEVE ST 224-27-052167 KONDASANI YAMINI AND KODALI 2267 PASETTA DR SANTA CLARA CA 95050-68612267 PASETTA DR 224-32-060168

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CITY OF SANTA CLARA
COMMENCEMENT REPORT Exhibit A
JALADI RAMESH BADU VENKATA S 2435 VIA DE LOS MILAGROS PLEASANTON CA 945662351 WILLIAM DR 224-32-092169 BHATT RUCHI & SAKET, BHATT 1873 ANNE WAY SAN JOSE CA 951242360 GALWAY CT 224-32-098170 KOESTER WILLIAM H AND FAYE C 201 BANCROFT RD BURLINGAME CA 940102359 GALWAY CT 224-32-101171 ASCUNA VICTOR AND ZULMA ET A 1463 JACKSON ST SANTA CLARA CA 950501463 JACKSON ST 269-05-011172 CARDENAS RICKEY W AND 1473 JACKSON STREET SANTA CLARA CA 950501473 JACKSON ST 269-05-056173 HU JIE AND MA GUANYING 4560 BALMORAL PARK CT FREMONT CA 945381425 BENTON ST 269-13-037174 MANDRUSOV VLADIMIR AND MIRA 2538 HAYW ARD DRIVE SANTA CLARA CA 950512538 HAYWARD DR 290-14-112175 SLUSHER CASSANDRA R ET AL 3250 PRINCETON WAY SANTA CLARA CA 95051-55223250 PRINCETON WY 293-04-001176 PARKHURST RAY AND MICHELENE 661 FL ANNERY ST SANTA CLARA CA 95051-5544661 FLANNERY ST 293-18-058177 CHAN-TAN-WONG 11810 HENLEY LN Los Angeles CA 90077392 HAYES AVE 296-09-043178 SCS GATEWAY LLC 4546 EL CAMINO REAL STE LOS ALTOS CA 940223712 EL CAMINOE. 313-06-008179 WITKIN PROPERTIES LP 188 TWIN OAKS DR LOS GATOS CA 95032-56492755 LAFAYETTE ST 224-04-062180 ADISESHAN, MAMTHA 2473 ELLIOT ST SANTA CLARA CA 95051-18642473 ELLIOT ST 216-11-064181 KHANORKAR DEEPAK S AND 989 CHERRY LN SANTA CLARA CA 95051-4640989 CHERRY LN 290-22-060182 GREGGANS CHERYL TRUSTEE 11411 ENC HANTO VISTA DR SAN JOSE CA 95127-1329771 HARVARD Av 293-04-040183 UNION PACIFIC CO 10031 FOOTHILLS BLVD ROSEVILLE CA 95747BASSETT ST 104-15-081184 MILLFELT RAYMOND TRUSTEE 4001 DAVIS ST SANTA CLARA CA 9554-25364430 BASSETT ST 104-10-052185 ADL-TABATABAI ALI 2125 QUINN AVE SANTA CLARA CA 950512125 QUINN AV 216-11-017186 RICASA RIZALINO S ET AL 2091 CORTE PRIMAVERA SANTA CLARA CA 950544901 AVENIDA DE 097-42-047187 HATCH TIMOTHY S AND LORIANA K 1711 MAIN ST SANTA CLARA CA 95050-38041711 MAIN St 224-27-001188 SULTANA CHAND 2598 DIXON DR SANTA CLARA CA 95051-53192598 DIXON Dr 290-38-004189 CHAN TOM CHI AND JIANG XUEMAN 1037 HARRISON ST SANTA CLARA CA 95050-42011037 HARRISON St 269-05-045190 JYUNG JANG M AND JONG S ET AL 2150 COOLIDGE DR SANTA CLARA CA 95051-18112150 COOLIDGE Dr 216-10-028191 HSIAO FRANK HSU-HUNG ET AL 400 Mar garita Ave Palo Alto CA 943061648 LOS PADRES Bl 224-14-025192

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COMMENCEMENT REPORT Exhibit A
SKYRUN INVESTMENT INC 450 S 19TH ST SAN JOSE CA 951161575 POMEROY Av 290-03-089193 BRADFORD CLIFFORD AND PO BOX 2158 SANTA CLARA CA 95055-21582951 MONROE St 216-18-023194 HERITAGE COURT HOLDINGS LLC 1390 SOUTHGATE AVE DALY CITY CA 94015618 OAKWOOD Dr 101-25-073195 VERGA MICHAEL J AND GILLIAN 46 BROADWAY AVE LOS GATOS CA 95030676 MALARIN Ave 294-07-042196 FRYE MARGARET M TRUSTEE 3407 SANTA BARBARA AVE SANTA CLARA CA 95051-21303407 SANTA Ave 220-10-002197 MILLFELT RAYMOND H 4001 DAVIS ST SANTA CLARA CA 95054-25364203 CHEENEY ST 104-12-151198 BANKS AARON W 4919 AVENIDA DE LOS SANTA CLARA CA 95054-14284919 AVENIDA DE 097-42-026199 LEE CHEOLWHAN AND HYUNAH 191 MUIR AVE SANTA CLARA CA 95051-6625191 MUIR AV 296-14-069200 K-D-W SANTA CLARA 11150 SANTA MONICA BLVD LOS ANGELES CA 90025-33863775 EL CAMINO 213-35-035201

2026 WEED ABATEMENT PROGRAM - COMMENCEMENT REPORT - CITY OF SANTA CLARA Street No. Street Name APN Enrolled By Overgrown Recommend Removal State Notes 187 4901 AVENIDA DE CARMEN 097-42-047 County of Santa Clara Yes 199 4919 AVENIDA DE LOS ARBOLES 097-42-026 County of Santa Clara No 185 4430 BASSETT ST 104-10-052 County of Santa Clara No 184 BASSETT (RIGHT OF WAY) ST 104-15-081 County of Santa Clara No 198 4203 CHEENEY ST 104-12-151 County of Santa Clara No 182 989 CHERRY LN 290-22-060 County of Santa Clara No CDD Weeds 10/24/23, 2 NOV's issued 191 2150 COOLIDGE DR 216-10-028 County of Santa Clara No CDD Weeds, 09/25/20, 06/07/24 189 2598 DIXON DR 290-38-004 County of Santa Clara Yes PW Weeds, 07/03/25 201 3775 EL CAMINO REAL 213-35-035 CDD on 02/09/26 No CDD Weeds, 5/26/25, 6/08/25, 2/9/26 190 1037 HARRISON ST 269-05-045 County of Santa Clara Yes 183 771 HARVARD Av 293-04-040 CDD on 05/06/25 No CDD & PW, 10 complaints within last 3 years 192 1648 LOS PADRES BL 224-14-025 County of Santa Clara No PW Weeds, 02/17/26 188 1711 MAIN ST 224-27-001 CDD on 07/15/25 No
196 676 MALARIN AVE 294-07-042 County of Santa Clara Yes PW Weeds, 08/05/25 194 2951 MONROE ST 216-18-023 County of Santa Clara No PW Weeds, 6/18/24 200 191 MUIR AV 296-14-069 County of Santa Clara No
195 618 OAKWOOD DR 101-25-073 CDD on 07/25/24 No CDD Weeds, 6/24/24, 8/1/24, 5/16/25, 10/3/25 193 1575 POMEROY AV 290-03-089 County of Santa Clara No CDD & PW, 4 in 2025 & 1 in 2026 186 2125 QUINN AV 216-11-017 CDD on 9/2/25 No CDD & PW, 5/5/25, 6/26/25, 7/4/25 197 3407 SANTA BARBARA AVE 220-10-002 CDD on 07/18/25 & 09/13/24 No CDD & PW Resolution/Weed Abatement Program, Ordering the Abatement of a Nuisance Page 1 of 2 Rev: 7/27/2023
RESOLUTION NO. _____

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA

ORDERING THE ABATEMENT OF A NUISANCE CONSISTING OF
GROWING WEEDS IN THE CITY OF SANTA CLARA.

WHEREAS, on February 11, 2026, the City Council of the City of Santa Clara adopted a Resolution declaring weeds to be a public nuisance in the manner provided in Chapter 8.15 of the Santa Clara City Code;
WHEREAS, Subsequently, the City of Santa Clara published a Notice to Destroy Weeds and notice of public hearing informing residents of the City that the growing of weeds had been declared a nuisance, that residents were ordered to abate any such condition on their property, that a failure to abate such a condition would result in the City taking remedial action and assessing against such property the costs of abatement; WHEREAS, the City has entered into an agreement with the County of Santa Clara entitled, “Amended and Restated Agreement between the County of Santa Clara and the City of Santa Clara for Weed Abatement Services," most recently approved on February 22, 2022, a copy of which is on file in the Office of the City Clerk (“Agreement”); WHEREAS, pursuant to this Agreement with the County, non-compliant properties were inspected and added to the 2026 Commencement Report where appropriate; WHEREAS, On March 24, 2026, a public hearing was held to hear and consider all objections to the proposed destruction or removal of such weeds on the properties set forth in the Commencement Report, and
WHEREAS, no protests have been received by the City Council protesting the abatement of the nuisance, or if such protest(s) were received they were either allowed or overruled as required by City Code, so the City Council deems it to be in the best interests of the City to direct the County Consumer and Environmental Protection Agency to commence abatement of the nuisance of weeds growing in the City of Santa Clara, pursuant to the Agreement.

Resolution/Weed Abatement Program, Ordering the Abatement of a Nuisance Page 2 of 2 Rev: 7/27/2023
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That the County of Santa Clara Consumer and Environmental Protection Agency shall abate the nuisance in the manner provided by the Agreement, City Code, and applicable State law. The County Consumer and Environmental Protection Agency is hereby directed to give notice by mail to the owner or owners of each individual parcel of land upon which weeds will be abated by the City at least ten (10) days before abatement. The notice shall be given by mail, addressed to the owner at their last known address, as shown on the last County equalized assessment roll. Meanwhile, and before the expiration of the notification period, any owner may voluntarily abate the nuisance. Said parcel or lot of land will still be added to the Commencement List for ongoing monitoring.

2. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 24TH DAY OF MARCH, 2026, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

ATTEST: ______________________________

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

Attachments incorporated by reference:

1. City of Santa Clara Public Notice to Destroy Weeds

2. 2026 County Weed Abatement Commencement Report
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-135 Agenda Date: 3/24/2026

REPORT TO COUNCIL

SUBJECT
Public Hearing: Opportunity for Public Comment on the First Version of the DRAFT FY 2026/27 Annual Action Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds

BACKGROUND
As an entitlement agency, the City of Santa Clara receives annual funding from the United States Department of Housing and Urban Development (HUD) in the form of Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) funds. CDBG funds can be used to provide public services and funding for Capital Improvement projects that serve residents in Santa Clara. HOME funds can be used for the development of affordable housing and for providing rental assistance. The City does not compete for these funds, and the amount awarded each year is based on a population-based formula and the federal budget.

Every five years, HUD requires the City to prepare a Five-Year Consolidated Plan (Consolidated Plan), which identifies broad goals and needs within the community that could be addressed through the use of HUD funding. The City’s current Consolidated Plan covers 2025-2029. HUD also requires the City to submit an Annual Action Plan (AAP) each fiscal year.

The AAP details how CDBG, HOME and local funding allocations will be used in a given year by the City to address the goals and needs identified in the Consolidated Plan. The 2026/27 AAP covers the second year of the 2025-2029 Consolidated Plan cycle. The purpose of this report is to gather public input on the programs the City proposes to fund in the 2026/27 fiscal year (FY).

DISCUSSION
The FY 2026/27 AAP is a one-year Plan that details how HUD funds will be spent on projects and activities to address goals and needs identified in the Consolidated Plan. The AAP also allocates funds from prior year activities and projects that did not fully spend down, and funds that have come back to the City as Program Income (PI) when loans are repaid. This year’s AAP includes $180,000 in prior year funds from FY 2025/26.

At the time of this report, the City has not finalized the acceptance or signed its Federal Grant Agreements with HUD for FY 2025/26 funding. This delay is due to a number of factors including the government shutdown and legal concerns with new terms and conditions set forth in the Federal Grant Agreements and new federal polices for entitlement funding. City staff is continuing to work on these issues, including the initiation of legal remedies, the outcome of which remains pending. Due to this delay in accepting HUD funding, Public Services that were programmed for FY 2025/26 were not funded. HUD regulations restrict the amount of CDBG funds that can be spent on Public Services each year (i.e., the Public Service Cap) so $180,000 must now be reprogrammed into the FY 2026/27 Annual Action Plan for Capital Improvement Projects. HUD typically announces actual City of Santa Clara Printed on 3/20/2026Page 1 of 3
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26-135 Agenda Date: 3/24/2026
allocations to jurisdictions in the spring of each year once the federal budget is finalized. All numbers in the AAP are subject to change prior to the presentation of the final FY 2026/27 AAP at the second and final public hearing.

HUD requires that the public be provided two opportunities to offer input on the development of the AAP; once during the development of the draft AAP, and once prior to submission of the final version to HUD. This meeting is the first of the two required public hearings. Public comment will be included in the final version of the AAP which is scheduled to be presented to the City Council on May 5, 2026.

The final version of the AAP will be submitted to HUD on or before May 15, 2026.

In early 2025 a Notice of Funding Availability (NOFA) was made available to not-for-profits (NFPs) through a competitive process and was intended to fund NFPs for three years. City Council approved the NFPs through the annual action plan. Since this is year two of the plan, the City will continue to fund the already selected NFPs.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
The estimated total program resources for FY 2026/27 are $1,580,000 in CDBG funds and $770,000 in HOME funds for a total amount of $2,350,000. In addition to HUD funding, the Community Development Department’s budget includes ongoing appropriations of approximately $89,459 in the General Fund, $223,677 in the City Affordable Housing Fund, and $250,000 in the City Housing Successor Fund. These annual amounts are subject to the appropriation of funds. These appropriations, in conjunction with the estimated new entitlement funds, would be used to support the goals set forth in the City’s Consolidated Plan.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

After tonight’s public hearing is complete, there will be further updates, and a final version of the AAP will be available for public review for a 30-day public comment period before the second and final public hearing scheduled on May 5, 2026.

The Draft AAP was posted February 20, 2026 for the first public hearing. The 30-day public comment period for the final version will be from April 2, 2026 - May 5, 2026. The final AAP will be City of Santa Clara Printed on 3/20/2026Page 2 of 3
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26-135 Agenda Date: 3/24/2026
made available on the City’s website, and at public locations including the City Clerk’s Office, the Housing and Community Services Division, and City Libraries. Notification of the availability of the Draft AAP was also emailed to interested parties which include local nonprofit agencies.

RECOMMENDATION
Approve the 2026-2027 DRAFT Annual Action Plan and direct staff to include public comments in the final version to be presented to the City Council on May 5, 2026.

Reviewed by: Afshan Hamid, Director of Community Development Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. 2026-2027 Annual Action Plan DRAFT

2. 2026-2027 Annual Action Plan Breakdown - HUD Funds
City of Santa Clara Printed on 3/20/2026Page 3 of 3
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2026-2027
Annual Action Plan
Prepared by: City of Santa Clara
Housing and Community Services Division,
Community Development Department
DRAFT
NOTE: Areas highlighted in yellow are subject to change once it is known how much federal funding the City receives.

Housing & Community Services Division
1500 Warburton Avenue,
Santa Clara, CA 95050
(408) 615-2490
1500 Warburton Ave.

Santa Clara, CA 95050
(408) 615-2490
2026-2027 Annual Action Plan 1
Contents
AP-05 Executive Summary – 91.200 (c), 91.220(b) 2 PR-05 Lead & responsible Agencies – 91.200 (b) ................................................................................................................... 5 AP-10 Consultation – 91.100,91.200 (b) 91.215 (I) .................................................................................................................. 6 AP-12 Participation – 91.105, 91.200 (c) ................................................................................................................................. 9 AP-15 Expected Resources – 91.220 (c) (1,2) ........................................................................................................................ 10 AP-20 Annual Goals and Objectives – 91.220(c)(3) & (e) ...................................................................................................... 13 AP-35 Projects – 91.220(d) .................................................................................................................................................... 16 AP-38 Project Summary ......................................................................................................................................................... 17 AP-50 Geographic Distribution – 91.220 (f) ........................................................................................................................... 20 AP-55 Affordable Housing – 91.220 (g) ................................................................................................................................. 21 AP-60 Public Housing – 91.220 (h) ......................................................................................................................................... 22 AP-65 Homeless and Other Special Needs Activities – 91.220 (i) .......................................................................................... 23 AP-75 Barriers to Affordable Housing – 91.220 (j) ................................................................................................................ 25 AP-85 Other Actions – 91.220 (k) .......................................................................................................................................... 26 AP-90 Program Specific Requirements – 91.220 (l) (1,2,4) .................................................................................................... 27 2026-2027 Annual Action Plan 2
AP-05 Executive Summary – 91.200 (c), 91.220 (b)

1. Introduction
The City of Santa Clara (City) is an entitlement city that receives federal funding from the Department of Housing and Urban and Development (HUD). The City receives Community Development Block Grant (CDBG) funds and HOME and Investment Partnerships (HOME) funds.

CDBG funds address community development needs through public service activities and capital improvement projects.

At least seventy percent (70%) of gross funding is used to serve low- to moderate- income households. Eligible projects and activities must meet one of the following national objectives: 1) Benefit low- and moderate- income persons; 2) Prevention or elimination of slums or blight; or 3) Address community development needs having an urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other funding is not available.

HOME funds are used for the development of affordable housing options such as building, and/or rehabilitating affordable rental housing and providing direct Tenant Based Rental Assistance to low-income households.

The City is required to develop a 5-Year Consolidated Plan that identifies the goals and needs of the community. During the Consolidated Plan cycle, the City must develop Annual Action Plans (AAPs) which detail projects and activities to be funded during the program year in support of the identified goals and needs. In 2025, the City collaborated with the County of Santa Clara and other entitlement jurisdictions to develop the 5-year Consolidated Plan. The Consolidated Plan identifies and prioritizes public services and housing-related needs across the region and for the City of Santa Clara. The purpose of the Consolidated Plan is to guide the City to:

- Assess their affordable housing and community development needs and market conditions, - Make data-driven, place-based investment decisions; and - Conduct community-wide discussions to identify housing and community development priorities that align and focus on eligible activities for HUD funding.

The 5-Year Consolidated Plan is supported by the Annual Action Plan (AAP). The AAP documents annually how the City anticipates it will use HUD funding consistent with the goals and needs identified in the Consolidated Plan. This is the second AAP for the 2025-2030 Consolidated Plan cycle.

2. Summarize the objectives and outcomes identified in the Plan The Annual Action Plan supports the goals and needs identified in the Consolidated Plan as stated below:

Affordable Housing. Increasing the supply of affordable housing and rehabilitate affordable housing developments.

Homelessness. Stabilizing persons at-risk of and experiencing homelessness through housing, and supportive services by facilitating access to mental health and addiction recovery services.

Public Facilities. Improve neighborhood safety through the installation of ADA curb cuts, street lighting, enhanced crosswalks and park improvements.

Fair Housing. Improve navigation and case management services for residents needing housing, legal services (related to housing) and basic services including documentation assistances.

•
•
•
•
2026-2027 Annual Action Plan 3

3. Evaluation of past performance
The last Consolidated Annual Performance Evaluation Report (CAPER) submitted to HUD was for 2024-2025 (PY2024).

The following are the highlights of the accomplishments reported in support of the Consolidated Plan goals:

Affordable Housing.

The Tenant Based Rental Assistance program assisted 19 households, and between the NCIP program and Rebuilding Together Silicon Valley, there were 18 households assisted.

Public Services.

There were 569 households that benefited from public services provided by three non-profit agencies and other city funded programs. 1,383 persons received a variety of public services from four non-profit agencies.

Homelessness.
583 households benefited from case management services provided by local non-profit agencies. The majority of these households were assisted with local funds. Further, 19 TBRA households, which have already been counted under the Affordable Housing goal, also received case management services.

Fair Housing.

Project Sentinel assisted 18 households with fair housing services.

4. Summary of Citizen Participation Process and consultation process During the development of the 2026-2027 Annual Action Plan, two public hearings are held to solicit public comment to help identify community needs, and non-profit agencies that could provide services to address those identified needs.

One of the hearings is held during the drafting phase of the Plan as required by HUD. 30-day public comment periods for each Public Hearing will occur and all public comments will be noted in the Annual Action Plan.

Public Hearing #1. This Public Hearing satisfies the Citizen Participation Plan requirement to hold at least one Public Hearing during the drafting phase of the Annual Action Plan. This Public Hearing gives the public its first opportunity to provide input. The Public Hearing for the 2026-2027 Annual Action Plan (DRAFT) is scheduled for March 24, 2026, at the regularly scheduled City Council Meeting.

Public Hearing #2. The second and final Public Hearing is scheduled for May 5, 2026. This Public Hearing will provide a final opportunity for public comment/input. The final version of the 2026-2027 Annual Action Plan (FINAL) will be presented. Any comments will be included in the final version of the Annual Action Plan prior to its submission to HUD.

Public Noticing. The noticing follows the Citizen Participation Plan requirements. The following information for the 2026- 2027 Annual Action Plan was publicly noticed in The Santa Clara Weekly on February 18, 2026, noticed via email to community non-profits, posted on the City website, and copies were accessible at City Hall:

1) Notice of the start of the 30-day Public Comment Period (February 20, 2026 – March 24, 2026) for the DRAFT version of the 2026-2027 Annual Action Plan.
2) Notice of Public Hearing #1 on March 24, 2026, for the DRAFT version of the 2026-2027 Annual Action Plan. 3) Notice of the start of the 30-day Public Comment Period (April 2, 2026 – May 5, 2026) for the FINAL version of the 2026-2027 Annual Action Plan.
4) Notice of Public Hearing #2 on May 5, 2026, for the FINAL version of the 2026-2027 Annual Action Plan.

•
• --------
•
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2026-2027 Annual Action Plan 4

5. Summary of public comments
Public Hearing #1:

TBD
30-Day Public Comment Period
TBD
Public Hearing #2:

TBD
30-Day Public Comment Period
TBD

6. Summary of comments or views not accepted and the reasons for not accepting them All comments received during Public Hearings and the Public Comment Period were noted and considered. The City attempts to incorporate all feedback.

7. Summary
CDBG-funded public services continue to be a great asset to the community, with many of the programs focusing on the senior population, persons with disabilities, and unhoused residents. The City will continue to seek out creative solutions to improve its grants management program that are consistent with the City Council direction and the 2025-2030 Consolidated Plan.
2026-2027 Annual Action Plan 5
PR-05 Lead & Responsible Agencies – 24 CFR 91.200(b)

1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

The City of Santa Clara Housing and Community Services Division is the agency responsible for preparing the Consolidated Plan and administering the CDBG and HOME grants, as shown in Table 1.

Table 1 – Responsible Agencies
Agency Role Name Department/Agency
CDBG Administrator City of Santa Clara Housing & Community Services Division HOME Administrator City of Santa Clara Housing & Community Services Division Narrative

Lead and Responsible Agency
The City of Santa Clara (City) is the Lead and Responsible Agency for the United States Department of Housing and Urban Development (HUD) entitlement programs in the City of Santa Clara. Housing and Community Services, a division of the Community Development Department, is responsible for administering the HUD entitlement grants, including the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME).

Entitlement jurisdictions receive entitlement funding (i.e., non-competitive, formula funds) from HUD. By federal law, the City is required to submit a five-year Consolidated Plan and Annual Action Plans to HUD that detail the City’s priorities and strategies for the use of its federal funds.

Consolidated Plan Public Contact Information
Adam Marcus,
Division Manager, Housing and Community Services,
[email protected]
408-615-2451
Eric Calleja,
Housing Development Officer
[email protected]
408-615-2498
Website: https://www.santaclaraca.gov/our-city/departments-a-f/community-development/housing- community- services-division
2026-2027 Annual Action Plan 6
AP 10 Consultation – 24 CFR 91.100, 91.200(b) 91.215 (I) Introduction
The 2026-2027 Annual Action Plan was prepared by City staff with input from a variety of local and regional stakeholders including public service providers, affordable housing developers, and County partners. Service partners administer projects and activities that align with the goals and objectives of the Consolidated Plan.

Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)).

The jurisdiction coordinates housing and supportive services through ongoing collaboration with public and assisted housing providers, local health and behavioral health agencies, and nonprofit service organizations. Coordination is achieved through regular interagency meetings, participation in Continuum of Care planning, and formal and informal referral networks.

The Santa Clara Housing Authority (SCHA) administers the Housing Choice Voucher program. The City TBRA administrators and City staff have worked with SCHA in the past to assist long standing clients of the TBRA program to acquire long-term vouchers. Typically, these are previously homeless households that did not initially qualify for permanent supportive housing and were not able to improve their income and housing situation by the end of the TBRA program term.

Coordination and case management services resulted in some families receiving 10-year Emergency Housing Vouchers.

The City uses CDBG funds for the Bill Wilson Family Therapy/School Outreach/Grief Counseling. This public service provides mental health services to youth and their families to cope with high-risk behavior choices, family conflict, and grief counseling. The City also funds the County Office of Supportive Housing to provide case management services to a portion of the City homeless population. In addition, Abode Services administers the TBRA program and uses local funds to provide case management services for TBRA clients.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Santa Clara County Continuum of Care (CoC) is a multi-sector group of stakeholders dedicated to reducing and preventing homelessness in the County of Santa Clara (County). The CoC Board is comprised of the same individuals who serve on the Destination: Home Leadership Board. Destination: Home, a program of The Health Trust, is a public-private partnership implementing collective impact strategies to end homelessness in Santa Clara County. Its mission is to drive and align resources to create permanent housing and sustainable support systems built for the long term.

The CoC’s primary responsibilities are to coordinate large-scale implementation efforts to reduce and prevent homelessness. The CoC is governed by the Santa Clara CoC Board (CoC Board), which is committed to supporting and promoting a systems-change approach to preventing and reducing homelessness. The organization is improving how systems work together to end homelessness, as well as protect individuals and families at risk of becoming homeless.

The City of Santa Clara, having endorsed the 2020-2025 Santa Clara County Community Plan to End Homelessness, convened a Homelessness Taskforce in April 2022. The Taskforce included stakeholders with a range of perspectives and experience who can help identify priorities and provide recommendations on the development of a City Plan to reduce the impacts of Homelessness. The City partnered with the non-profit, Homebase, to facilitate the taskforce and to develop a City-centric Plan. A draft of this plan was presented in January 2023 at a City Council Study Session and the City Council directed staff to move forward with a new street-based case management and short-term hotel stay program. In addition, City staff meet regularly with the County’s Office of Supportive Housing and participate in a north county homelessness working group.

2026-2027 Annual Action Plan 7
The results of the 2025 Point in Time Homeless Count (“Count”) showed a 72% increase in homelessness since 2023 (461 to 794). By comparison, the Countywide count showed an 8% increase. Of the 794 persons, 464 had completed VI-SPDAT assessments. Of those 464, 325 were single adults and 104 were families with children and 35 were single youth and young adults. The City intends to use HOME funds to continue the focus of reducing homelessness for families with children. The City also intends to use HOME ARP funds to provide supportive services to a variety of HOME ARP qualifying populations.

Describe agencies, groups, organizations, and others who participated in the process and describe the jurisdiction’s consultation with housing, social service agencies and other entities. 1 Agency/Group/Organization Bill Wilson Center
Agency/Group/Organization Type Housing
Services-Children
Services-homeless
What section of the Plan was addressed by Consultation? Housing Need Assessment Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Staff is consulted on services needed for transitional aged youth.
2 Agency/Group/Organization County of Santa Clara Office of Supportive Housing Agency/Group/Organization Type Publicly Funded Institution/System of Care Other government – County
What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Families with children
Market Analysis
Homeless Needs – Chronically homeless
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Staff met with the Santa Clara County Office of Supportive Housing on several occasions to discuss the City response to homelessness and partnership opportunities.
3 Agency/Group/Organization Abode Services
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Staff is consulted on improvements to the TBRA program. 4 Agency/Group/Organization Senior Adult Legal Services (SALA) Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/ Organization was consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Submitted public comment at both public hearings; highlighting the need for the services they provide.
5 Agency/Group/Organization Next Door Solutions to Domestic Violence Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by Consultation? Homelessness Needs – Families with children and domestic violence and human trafficking survivors
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Submitted public comment at public hearings; highlighting the need for the services they provide.

2026-2027 Annual Action Plan 8
6 Agency/Group/Organization Homebase
Agency/Group/Organization Type Regional policy consultant that builds capacity to address homelessness systematically.

What section of the Plan was addressed by Consultation? AP-65 Homelessness and Other Special Needs Activities Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?

Helped prepare a set of local strategies to address
homelessness and its impacts in the City. Homebase also helped prepare the HOME ARP plan which was approved by
HUD.

Identify any Agency Types not consulted and provide rationale for not consulting:

The City did not reach out to broadband-specific providers/organizations. Local internet providers all provide low-cost options and/or discounts to low-income households. Further, broadband infrastructure is typically a county-led activity if it is shown to be a need.

Although the City works with organizations whose primary responsibilities include the management of flood prone areas, public land or water resources, and emergency management agencies on normal public business, these organizations were not specifically consulted for the Annual Action Plan. Issues related to such agencies were not mentioned as an issue in the Consolidated Plan survey.

Describe other local/regional/state/federal planning efforts considered when preparing the Plan

Name of Plan Lead
Organization
How do the goals of your Strategic Plan
overlap with the goals of each plan?
Continuum of Care Continuum of
Care Council
The Continuum of Care works to alleviate the impact of homelessness in the community through the cooperation and collaboration of social service providers.

This effort aligns with the Strategic Plan goal to end homelessness including rental assistance, homeless prevention programs, case management, outreach activities and support of facilities.

Housing Element City of Santa
Clara
The actions in the Housing Element are consistent with the Strategic Plan, most notably in the provision of adequate sites appropriate for a range of housing types and in promoting preservation and development of affordable housing including supportive housing for persons with disabilities. The Housing Element was adopted in mid-2023.

City of Santa Clara
Homelessness
Strategic Plan (2023)
City of Santa
Clara City
Council
In 2022 the City conducted a six-month Homelessness Taskforce process and worked with nonprofit consultant Homebase to develop a draft strategic plan. The plan was reviewed in January 2023. The draft plan includes strategies to reduce homelessness, connect unhoused residents with basic needs, case management, and housing opportunities.

Santa Clara County
Seniors Agenda
Santa Clara
County
The City outreach for the 5-year Consolidated Plan showed senior needs and services as a high priority. Seniors Agenda 2024 report speaks to the needs for seniors, and the City uses CDBG funds to support many of the activities and needs noted.

Community Plan to
End Homelessness in
Santa Clara
Destination
Home
The 2020-2025 Community Plan to End Homelessness is a five-year plan to guide governmental, nonprofits, and other community members as they make decisions about funding, programs, priorities and needs. This Annual Action Plan aligns with the County’s Plan for reducing homelessness with programs such as the City’s TBRA program, homeless prevention programs, case management, outreach activities & support of facilities.

2026-2027 Annual Action Plan 9
AP 12 Participation – 24 CFR 91-105, 91.200(c)

1. Summarize citizen participation process and how it impacted goal setting.

The City outreach efforts to obtain community input included two public hearings before City Council (one during the drafting phase of the AAP), noticing the AAP and hearings, and posting the draft AAP on the City website. The table below summarizes the results of the City efforts.

Citizen Participation Outreach
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
Comments received
Summary of
comments not
accepted and
reasons
URL
(If applicable)
1 Public
Hearing
Non-
targeted/broad
community
Public Hearing #1 was noticed in The
Santa Clara Weekly on February 18,
2026. City Council Meeting – March 24,
2026, during the drafting phase of the
Plan.

TBD
All comments
were accepted
and noted.
n/a
2 Public
Hearing
Non-
targeted/broad
community
Public Hearing #2 was noticed in The
Santa Clara Weekly on February 18,
2026. The City Council Meeting on May
5, 2026, presented the final version of
the Plan.

See AP-05, section 5 for
a summary of the public
comments given at
Public Hearing #2.

All comments
were accepted
and noted.
n/a
3 Newspaper
Non-
targeted/broad
community
Publicly noticed in The Santa Clara
Weekly on February 18, 2026, and also
noticed via email to community non-
profits, posting on the City website, and
having copies accessible at City Hall:
1) Notice of 30- day Public Comment
Period for the DRAFT 2026-2027
Annual Action Plan.
2) Notice of Public Hearing #1 for the
DRAFT 2026-2027 Annual Action Plan
on March 24, 2026.
3) Notice of 30-day Public Comment
Period for the FINAL 2026-2027
Annual Action Plan.
4) Notice of Public Hearing #2 for the
FINAL 2026-2027 Annual Action Plan
on May 5, 2026.

TBD
All comments
were accepted
and noted.
n/a
•
•
2026-2027 Annual Action Plan 10
AP-15 Expected Resources – 91.220 (c) (1,2)
Introduction
The City of Santa Clara is estimating the following federal resources for the 2026 Program Year: Fiscal Year 26/27:

CDBG Funds: The total CDBG resources expected to be available for FY26/27 is $1,580,000. This total is made up of the annual CDBG entitlement from HUD, Prior Year Resources (i.e., funds that are being re-programmed and/or funds that were programmed but not spent), and Program Income (income generated from prior CDBG projects). The breakdown of the Expected Resources is:

Annual Entitlement Funds $1,020,000
Estimated Prior Year Balance* $ 440,000
Estimated FY25/26 Program Income $ 120,000

*$180,000 in prior year resources are from 2025 funds allocated to Public Services. The City has yet to accept its 2025/2026 HOME and CDBG funds as of the publishing of this Plan; thus, the funds could not be used for Public Services. Due to HUD regulations that restricts the amount of CDBG funds that can be spent on Public Services each year, those funds will need to be reprogrammed in the new 2026 Program Year to Capital Improvement Projects.

CDBG CONTINGENCY LANGUAGE
More than expected: If the City receives more CDBG Entitlement funding than expected, funds will be used for the City Homeowner Rehabilitation Program (i.e., NCIP) and/or the Minor Repair Program. The City reserves the option to provide more funding for public services if the Public Service Cap allows for another agency to be funded to at least $30,000.

Less than expected: If the City receives less CDBG Entitlement funding than expected, the Public Service and Administration Caps will be recalculated and amounts adjusted. If the re-calculation results in a Public Service Cap of less than $180,00, the City will need to reduce its number of Public Service agencies to come under the newly calculated Public Service Cap. Further, the amount allocated to the Minor Repair Program may need to be reduced. All Program Income is placed in the Revolving Loan Fund for use in the NCIP program.

HOME Funds: The total HOME resources expected to be available for FY26/27 is $770,000. This is made up of the annual HOME entitlement from HUD, Prior Year Resources (funds being re-programmed and/or funds that were programmed but not spent), and Program Income (income generated from prior projects). The breakdown of the source of funds is:

Entitlement Funds $350,000
Estimated Prior Year Balance $410,000
Estimated FY26/27 Program Income** $ 10,000

**HOME Program Income (PI). The City estimates it will receive $100,000 in PI in the FY26/27. Ten percent; or $10,000 will be programmed in this 2026 Annual Action Plan for administrative costs as allowed by HOME regulations. The other 90% ($90,000) will be programmed next year in the 2027 Annual Action Plan.

In accordance with HOME regulations, CHDO set-aside funds not used for the set-aside purpose are allowed to be reprogrammed to non-CHOD activities after two years. The City will reprogram old CHDO dollars to its TBRA program.

HOME CONTINGENCY LANGUAGE
More than expected: If the City receives more HOME funds than expected, the CHDO set-aside amounts, and the Administration amounts will be recalculated. All remaining funds will be used for the TBRA Program.

Less than expected: If the City receives less HOME Entitlement funding than expected, the CHDO set-aside amounts, and the Administration amounts will be recalculated. The TBRA program will then be reduced in funding.

LOCAL Funds: The City anticipates it will leverage $741,239 of local funds for public services. •
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2026-2027 Annual Action Plan 11
AP-15 Table –Expected Resources Priority Table
Program Source
of Funds
Uses
of
Funds
Expected Amount Available Year 2 Expected
Amount
Available for
Remainder of
Consolidated
Plan:

Narrative
Description
Annual
Allocation
Program
Income
Prior Year
Resource Total:
$ $ $ $ $
CDBG Public-
Federal
Acquisition
Housing Rehab.

Capital
Improvement
Projects – Public
Facilities
Capital
Improvement
Projects – Aff.

Housing
Public Services
Admin. &
Planning
$1,020,000 $120,000 $440,000 $1,580,000 $3,000,000 CDBG funds may be used for: 1) Land
acquisition for
affordable housing;
2) NCIP and Minor
Repair Program; 3)
Public infrastructure
improvements and
other public facility
improvements;
4) Capital
Improvements to
Affordable Housing;
5) Public Services;
6) Administration and
planning.
*$180,000 from 2025
funds, previously
committed to Public
Services, will be
reprogrammed to
Capital Improvement
Projects.

HOME Public-
Federal
CHDO and
regular HOME
rental projects,
such as property
acquisition, new
construction,
and/or
rehabilitation.

Homeowner
Rehabilitation
TBRA
Admin. and
Planning for
HOME programs
and activities.

Fair Housing
Services
$350,000 $10,000 $410,000 $770,000 $1,050,000 HOME funds may be used for: 1) TBRA;
2) NCIP; 3) Rental
Development and/or
rehab; 4) Fair Housing
Services; 5) Admin. &
Planning.

Approx $125,000 of
Prior Year Resources
is Program Income
received in FY25/26.

Approximately
$100,000 in Program
Income is expected in
FY26/27. 10% of that
will be programmed
in this action plan for
administrative
activities and drawn
during the program
year. The remaining
estimated $90,000
will be programmed
in FY27/28.

If Program Income
exceeds $100,000,
the City will continue
using 10% for admin.

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2026-2027 Annual Action Plan 12
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Federal funds will leverage local funds (i.e., General Funds, City Affordable Housing Funds, and City Housing Successor Funds) to increase project efficiencies and benefit from economies of scale. The HOME match requirement will be met through the waiving of property taxes on past HOME-funded multi-family affordable developments. The following details the activities that will be funded with local dollars to provide other non-federally funded Public Services:

Funds Funding Source Activity Agency Beneficiaries
$160,697 City Affordable Housing Fund (CAHF) TBRA Case Management Abode Services 20 households $140,000 City Housing Successor Funds (CHSF) $220,000* City Housing Successor Funds (CHSF) Intensive Case Management County of Santa Clara 20 households$ 30,000* City Affordable Housing Fund (CAHF) $100,000* City Affordable Housing Fund (CAHF) Homeless Prevention Program County of Santa Clara 175 households $ 70,542 General Fund Landlord/Tenant Mediation Project Sentinel 100 persons $ 15,000 General Fund Ombudsman Program Catholic Charities 380 persons $ 5,000 General Fund Referral Hotline Program United Way 211 500 persons $741,239 Total amount of local funds being committed.
*The total amount being funded is for a two-year agreement.

Other Federal Grant Programs

Additional federal programs that fund community development and affordable housing activities include: Section 8 Housing Choice Voucher Program; Section 202; Section 811; and Affordable Housing Program (AHP) through the Federal Home Loan Bank. These programs are provided by Santa Clara County Housing Authority and affordable housing developers.

If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan

The City has identified two city-owned sites for potential redevelopment:

3575 De La Cruz: The City Council entered into an Exclusive Negotiation Rights Agreement (ENA) with Habitat for Humanity East Bay/Silicon Valley. The proposed development will be 15 100% affordable, for-sale townhomes. The project is in predevelopment until additional subsidies can be secured.

1031 El Camino Real: The City owns a vacant 0.75-acre site that was previously used for a motel and gas station. The City is exploring next steps for this project in FY 2026/2027. 2026-2027 Annual Action Plan 13
AP-20 Annual Goals and Objectives – 91.220(c)(3) & (e)

Goal Description
1 Goal Name Affordable Housing
Goal
Description
Assist in the creation and preservation of affordable housing for low income and special needs households through continuation of the Neighborhood Conservation and Improvement Program, rental habilitation of units occupied by low-income tenants, TBRA rental subsidies, and new construction. 2 Goal Name Homelessness
Goal
Description
Support activities, consistent with Continuum of Care strategies, to prevent and end homelessness. This includes building affordable housing for people who are homeless or at risk of homelessness as well as the provision of support services.
3 Goal Name Public Services
Goal
Description
Support activities that provide basic needs to lower income households and special needs populations.

Services would be provided to low-income households, elderly individuals, homeless persons, people with disabilities, and victims of domestic violence.
4 Goal Name Fair Housing
Goal
Description
Promote fair housing choice, through the following activities: fair housing education, fair housing testing, housing assistance hotline, and landlord-tenant mediation. 5 Goal Name Public Facilities
Goal
Description
Improve accessibility for persons with physical disabilities by identifying and repairing intersections for accessibility, mostly through curb cuts. Also providing upgrades and improvements to non-profit facilities that serve low-income households.
6 Goal Name Planning and Administration
Goal
Description
Provide management, planning and implementation of the City’s CDBG & HOME programs as well as monitoring of public services and housing projects.
2026-2027 Annual Action Plan 14
AP-23 Annual Goals and Objectives Summary
Goal Category Needs Addressed Needs Addressed Funding
Affordable
Housing
Affordable Housing Affordable Housing CDBG: $740,000
HOME: $725,000
Start Year: 2026 End Year: 2027 Outcome:

Affordability
Objective: Provide decent
affordable housing
Narrative: Assist in the creation and preservation of multi-family rental housing for low income and special needs households, rehabilitation of low-income owner-occupied housing through the N CIP, TBRA rental subsidies, and/or new construction.

CDBG
$698,000 NCIP Loans and Grants (5 households)
$122,000 NCIP Project Delivery Costs
$152,000 SVILC Rehab (Phase 2)
$200,000 Minor Repair Program - Rebuilding Together (20 households) $1,172,000 total (25 households)

HOME
$672,500 TBRA Administration (19 households)
$ 52,500 CHDO Set Aside (1 households)
$725,000 total (20 households)
Goal Outcome Indicator Quantity Unit of Measure
Rental Units rehabilitated 1 Household Housing Unit
Homeowner housing rehab. 25 Household Housing Unit
TBRA/Rapid Rehousing 19 Households Assisted
Goal Category Needs Addressed Needs Addressed Funding
Public Services
Non-Homeless Special Needs Public Services CDBG: $180,000 Start Year: 2026 End Year: 2027 Outcome: Availability
and accessibility
Objective: Create economic
opportunities
Narrative: Support activities that provide basic needs to lower income households and special needs populations.

Services would be provided to low- income households, elderly individuals, homeless persons, people with disabilities, and victims of domestic violence. The following non-profit agencies will be funded:

CDBG
$30,000 Bill Wilson Center – Counseling & Family Therapy (100 persons) $30,000 Heart of the Valley – Support & Transportation Services (100 persons) $30,000 Hope Services – Educational Services (100 persons) $30,000 Loaves & Fishes – Meals on Wheels (20 persons)
$30,000 Senior Adult Legal Assistance (SALA) – Legal Assistance for Seniors (80 persons) $30,000 Silicon Valley Independent Living Center– Housing Search & Counseling (70 persons)

LOCAL FUNDS
See page 12 for details.

Goal Outcome Indicator Quantity Unit of Measure
Public Services 470 Persons Assisted

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2026-2027 Annual Action Plan 15
Goal Category Needs Addressed Needs Addressed Funding
Fair Housing
Services
Non-Homeless Special Needs Fair Housing HOME: $22,197
Start Year: 2026 End Year: 2027 Outcome: Availability
and accessibility
Objective: Create economic
opportunities
Narrative: Promote fair housing choice through the following activities: fair housing education, fair housing testing, housing assistance hotline, and landlord/tenant mediation. These funds are part of the HOME Administration set- aside.

Goal Outcome Indicator Quantity Unit of Measure
Public Services 50 Persons Assisted

Goal Category Needs Addressed Needs Addressed Funding
Public Facility
Improvements
Non-Homeless Special Needs Public Facility
Improvements
CDBG: $152,000
Start Year: 2026 End Year: 2027 Outcome: Availability
and accessibility
Objective: Create economic
opportunities
Narrative: Improve accessibility for persons with physical disabilities by identifying and repairing intersections for accessibility, mostly through curb cuts. Further, making facility improvements to non-profit public facilities that serve low-income households.

CDBG
$152,000 Silicon Valley Independent Living Center – Facility Rehabilitation (4 persons). Improvements to a non- profit facility that houses adults with disabilities.

Goal Outcome Indicator Quantity Unit of Measure
Public Services 4 Households Assisted

Goal Category Needs Addressed Needs Addressed Funding
Administration
and Planning
Other Administration and
Planning
CDBG: $228,000
HOME: $22,803
Start Year: 2026 End Year: 2027 Outcome: Availability
and accessibility
Objective: Create economic
opportunities
Narrative: Provide management, planning and implementation of the CDBG & HOME programs as well as monitoring of public services and housing projects.

Goal Outcome Indicator Quantity Unit of Measure
Public Services n/a Persons Assisted
Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b). 25 households for Homeowner housing rehabilitation (CDBG), 5 Extremely low-income households
15 Low-income households

19 households for TBRA (HOME),
16 Extremely low-income households
3 Low-income households

1 household for CHDO Rental Housing (HOME),
1 Extremely low-income households
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2026-2027 Annual Action Plan 16
AP-35 Projects – 91.220(d)
Introduction
The activities that the City will undertake in FY26/27 using CDBG and HOME funds include: Homeowner Rehabilitation, Tenant Based Rental Assistance, Program Administration and Planning, and Public Services, for low and moderate-income residents. The activities meet one or more priority needs identified in the 5-Year Consolidated Action Plan.

In addition to the projects and activities funded with HUD funds as noted in table “AP-35 – Project Information Summary”, the City also funds other Public Service Activities with local funds (see page 12).

2026-2027 Annual Action Plan 17
AP-38 Project Summary
AP-38 Project Information Summary
# Project Goals Supported Needs Addressed Funding
1 Public Services Homelessness
Public Services
Homelessness
Public Services CDBG: $180,000
Description Public services provided to the community that primarily benefit low to low- mod income persons and/or households.

Target Date for Completion 6/30/2027
Estimate the number and type
of families that will benefit
from the proposed activities.
470 persons [180 moderate income at less than 80% AMI; 180 low- income less than 50% AMI; 110 extremely low-income less than 30% AMI] Location Description Citywide

PLANNED ACTIVITIES
$30,000: 2026 Family Therapy/School Outreach/Grief Counseling (Bill Wilson Center) [LMC/5D/100 persons]

$30,000: 2026 Support & Transportation Services for Seniors (Heart of the Valley) [LMC/5A/100 persons]

$30,000: 2026 Educational Services
(Hope Services) [LMC/5B/100 persons]

$30,000: 2026 Meals on Wheels
(Loaves & Fishes) [LMC/5A/20 persons]

$30,000: 2026 Legal Services
Senior Adult Legal Services (SALA) [LMC/5C/80 persons]
$30,000: 2026 Silicon Valley Independent Living Center [LMC/5B/70 persons] # Project Goals Supported Needs Addressed Funding
2 Homeowner Housing Rehab
and Minor Repair
Affordable
Housing
Affordable
Housing CDBG: $1,020,000
Description Financial assistance for low-income homeowners to make necessary repairs to their homes to address health and safety issues.

Target Date for Completion 6/30/2027
Estimate the number and type
of families that will benefit
from the proposed activities.
25 households [20 low-income less than 50% AMI; 5 extremely low-income less than 30% AMI]
Location Description Citywide

PLANNED ACTIVITIES
$200,000: 2026 Homeowner Minor Repair Program (Rebuilding Together Silicon Valley) [LMH/14A/20 households]
$698,000: 2026 NCIP [LMH/14A/5 households]
$122,000: 2026 NCIP Project Delivery Costs

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2026-2027 Annual Action Plan 18
AP-38 Project Information Summary (continued)
# Project Goals Supported Needs Addressed Funding
3 Tenant Based Rental
Assistance (TBRA)
Affordable
Housing
Affordable
Housing HOME: $672,500
Description Provide financial assistance to low and extremely low-income households through deposit assistance and monthly rental subsidy assistance.

Target Date for Completion 6/30/2027
Estimate the number and type
of families that will benefit
from the proposed activities.
19 households [2 low-income less than 50% AMI; 17 extremely low-income less than 30% AMI]
Location Description Citywide

PLANNED ACTIVITIES
$672,500: 2026 Tenant Based Rental Assistance (Abode Services). In addition, $300,697 of local funds will be used for case management services for TBRA participants.
# Project Goals Supported Needs Addressed Funding
4 Capital Improvements to
Affordable Housing
Affordable
Housing
Affordable
Housing HOME: $52,500
Description
Capital Improvements to affordable housing using CHDO set-aside funds. If funds are not used for a CHDO project within two years, these funds will automatically be reprogrammed for TBRA.

Target Date for Completion 6/30/2027
Estimate the number and type
of families that will benefit
from the proposed activities.
1 household
Location Description Citywide

PLANNED ACTIVITIES TBD
# Project Goals Supported Needs Addressed Funding
5 Capital Improvements to
Public Facilities
Public Facility
Improvements
Public Facility
Improvements CDBG: $152,000
Description
Additional funding for improvements/rehabilitation of the Silicon Valley Independent Living Center. This is a project that was funded to $69,500, but the scope of work expanded and needs more funding.

Target Date for Completion 6/30/2027
Estimate the number and type
of families that will benefit
from the proposed activities.
4 households [4 low-income less than 50% AMI]
Location Description 1597 Market Street
PLANNED ACTIVITIES $152,000 Silicon Valley Independent Living Center Rehab

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2026-2027 Annual Action Plan 19
able 61 – AP-38 Project Information Summary (continued) AP-38 Project Information Summary (continued)
# Project Goals Supported Needs Addressed Funding
6 Fair Housing Fair Housing Fair Housing HOME: $22,197 Description
Promote fair housing choice through the following activities: fair housing education, fair housing testing, housing assistance hotline, and landlord/tenant mediation. These funds are part of the HOME Administration set-aside.

Target Date for Completion 6/30/2027
Estimate the number and type
of families that will benefit
from the proposed activities.
50 households [40 low-income less than 50% AMI; 10 extremely low-income less than 30% AMI]
Location Description Citywide
PLANNED ACTIVITIES $22,197: 2026 Fair Housing Services (Project Sentinel)

# Project Goals Supported Needs Addressed Funding
7 Administration & Planning Administration Administration CDBG: $228,000 HOME: $ 22,803
Description Provide management, planning and implementation of the CDBG & HOME programs as well as monitoring of public services and housing projects.

Target Date for Completion 6/30/2027
Estimate the number and type
of families that will benefit
from the proposed activities.
n/a
Location Description Citywide
PLANNED ACTIVITIES $228,000: 2026 CDBG Administration and Planning $ 22,803: 2026 HOME Administration and Planning
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs:

The allocation of funds is based on the needs and priorities identified in the 2025-2029 Consolidated Plan. The City prioritizes allocations of its CDBG and HOME funds to projects that serve the lowest income households, from 0-50% of Area Median Income (AMI). In addition, public services are an identified funding priority in the Consolidated Plan, and funding is recommended to organizations that provide needed services in the community.

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2026-2027 Annual Action Plan 20
AP-50 Geographic Distribution – 91.220 (f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed.

Investments will be allocated citywide for affordable housing services, capital projects, fair housing services, and public services.

AP-50– Geographic Distribution
Target Area Percentage of funds
Citywide 100%
Rationale for the priorities for allocating investments geographically

The City does not have plans to prioritize investments geographically. HOME CHDO set-aside funds may be spent in a contiguous jurisdiction if a CHDO development cannot be identified within the City limits. 2026-2027 Annual Action Plan 21
AP-55 Affordable Housing – 91.220 (g)
Introduction
For the purpose of this section, the term “affordable housing” is defined in the HOME regulations at 24 CFR 92.252 for rental housing and 24 CFR 92.254 for homeownership.

The City of Santa Clara has identified the production and maintenance of affordable housing as the primary objective for the expenditure of federal funds in the Consolidated Plan. While CDBG and HOME funds are limited, the City will continue to allocate funding to affordable housing projects, including owner-occupied rehabilitation. The City has non-federal funding sources that it will use toward the development of affordable housing.

AP-55A - One Year Goals for the Number of Households to be Supported (by Population Type) Rental Assistance – Housing assistance for programs such as tenant-based rental assistance (TBRA) and one-time payments to prevent homelessness
19 The Production of New Units – New units, including the conversion of non-residential properties. 0 Rehab of Existing Units – Rehabilitation of existing units, including reconstruction. If unit will be acquired and rehabilitated, report the unit only once.
26 Acquisition of Existing Units – Housing assistance for programs such as down payment assistance. If the unit will be acquired and rehabilitated, report the unit only once.
0 TOTAL 45
AP-55B – One Year Goals for the Number of Households Supported Through (by Program Type)

Rental Assistance – Housing assistance for programs such as tenant-based rental assistance (TBRA) and one-time payments to prevent homelessness
19 The Production of New Units – New units, including the conversion of non-residential properties. 0 Rehab of Existing Units – Rehabilitation of existing units, including reconstruction. If unit will be acquired and rehabilitated, report the unit only once.
26 Acquisition of Existing Units – Housing assistance for programs such as down payment assistance. If the unit will be acquired and rehabilitated, report the unit only once.
0 TOTAL 45
Discussion
The goal, as it relates to Affordable Housing, is to assist in the creation and preservation of affordable housing for low income and special needs households through continuation of the Neighborhood Conservation and Improvement Program (NCIP), rental habilitation of units occupied by low-income tenants, TBRA rental subsidies, and new construction.

25 households for Homeowner housing rehabilitation (CDBG), 5 Extremely low-income households
20 Low-income households

19 households for TBRA (HOME),
16 Extremely low-income households
3 Low-income households

01 households for CHDO Rental Housing (HOME),
1 Low-income households

2026-2027 Annual Action Plan 22
AP-60 Public Housing – 91.220 (h)
Introduction
The Santa Clara County Housing Authority (SCCHA) is the regional entity that manages and maintains housing units and administers Housing Choice Voucher programs across the County. SCCHA operates four public housing units located in City of Santa Clara. The housing authority is a HUD-designated Moving to Work (MTW) agency which allows it greater flexibility to design and implement more innovative approaches to providing housing assistance.

For program year 2025, SCCHA plans to serve 18,299 households with MTW Housing Choice Vouchers, 1,270 with local, non- traditional property-based and tenant-based vouchers, and 4 MTW Public Housing units leased for a total of 19,605 households served. The majority of voucher holders have a tenant-based voucher which allows the holder to use the voucher at any housing unit where the landlord will accept the voucher. Data on the number of vouchers in use within the City is unavailable.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
The SCCHA MTW Plan for 2025 states that 377 tenant-based vouchers that the MTW PHA anticipates project -basing for the first time (county-wide); there are 3,599 currently. The City will continue to work closely with the SCCHA to address any needs identified during the program year.

The most immediate need is finding housing units and owners that will accept vouchers. Stakeholder interviews also identified the need for assisting families moving into affordable units with basic necessities. SCCHA re-proposed allocating project-based vouchers to SCCHA-owned projects without competition. This activity was originally proposed and approved by HUD to allow SCCHA to issue Project Based Vouchers (PBVs) to projects owned by SCCHA or a SCCHA affiliate entity without needing to go through a competitive selection process. The re-proposal of this activity would leave the original activity in place and in addition SCCHA is adopting a Housing Opportunities Through Modernization Act (HOTMA) provision that has not yet been implemented by HUD. A modification to Activity 2016-2 will allow SCCHA, at its discretion, to enter into a HAP contract for housing to be rehabilitated or newly constructed even if construction had begun without an AHAP in place.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not applicable.
2026-2027 Annual Action Plan 23
AP-65 Homeless and Other Special Needs Activities – 91.220 (i) Introduction
The 2025 Point-in-Time Count identified 10,711 homeless individuals county-wide, which was higher than the 2023 count of 9,903. Of 10,711 persons counted, 7,472 are unsheltered and 3,239 are sheltered. It is estimated that 43% (4,650) of the 10,711 homeless people are chronically homeless with 69% of those chronically homeless being unsheltered. 378 are veterans (4%) with 79% of those being unsheltered. 16% of households are “Families” with 16% of those being unsheltered.

The City of Santa Clara saw a 72% increase in its homeless population up from 461 in 2023 to 794 persons in 2025.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs.

The City will continue its efforts of housing homeless families through its TBRA program. The goal is to house/keep housed approximately 20 households in its TBRA program. The City will renew its agreement with the County of Santa Clara for FY26/27 to provide intensive case management to approximately 20 chronically homeless individuals referred by the police department. This program is funded with local funds. The County provides housing subsidies for the participants in this program while the City uses its Successor Housing Agency funds to provide the case management and services for the program. HOME-ARP funds will be used to provide TBRA and other supportive services to Qualifying Populations under the HOME-ARP regulations. The City will also continue to offer mobile shower/laundry and case management services on a weekly basis through a partnership with WeHope Dignity on Wheels.

Addressing the emergency shelter and transitional housing needs of homeless persons.

The City does not currently have an emergency shelter or transitional housing facility located within its boundaries.

Individuals and families experiencing homelessness are referred to emergency shelter and interim housing programs operated by nonprofit providers in neighboring jurisdictions and administered at the County and Continuum of Care level.

The City participates in regional coordination efforts, including Coordinated Entry, to support access to shelter, services, and permanent housing resources. At this time, the City does not anticipate using federal funds to develop or operate an emergency shelter.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.

Particularly for chronically homeless, it is preferable for individuals to receive intensive case management rather than simple information and referral services. Case managers work to assist homeless individuals find housing, connect with resources, and receive services to maintain housing. The provision of case management is person-based rather than shelter-based with the goal of rapid re-housing. The goals of the County 2020-2025 Community Plan to End Homelessness establish a target of creating 6,000 housing opportunities for persons who are homeless. An additional goal is for each of the 6,000 new tenants to have access to the services that will allow them to maintain that housing.

The City will continue to use HOME funds for our TBRA program. The TBRA program is a short-term solution to homelessness (unlike permanent supportive housing for the chronically homeless). The Homeless Survey has shown that families with children are not only a special need population but tend to be underrepresented in Homeless Surveys. The TBRA program will continue to focus on assisting the homeless and at-risk of homelessness population; however, preferences towards families with children, and individuals and/or families exiting housing exclusively designated for domestic violence survivors will be given.
2026-2027 Annual Action Plan 24
Helping low-income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

Although the City does not fund programs or activities that specifically help low-income individuals and families avoid becoming homeless who are being discharged from publicly funded institutions or who receive assistance from public or private agencies that address housing, health, social services, employment or youth needs, many of the programs and activities that the City does fund help to prevent homelessness.

Tenant Based Rental Assistance Program (TBRA). Many of the beneficiaries of the TBRA program also receive SNAP (i.e., food assistance), and all receive case management services. The program also allows for assistance to those that are housed, but on the verge of homelessness.

Homeless Prevention Program and Intensive Case Management. The City uses local funds to match county funds for a program that houses up to twenty (20) homeless individuals that are identified by the police department as high users of community resources; some of which had been discharged from facilities and/or jails. This population is also provided case management services. The City also funds the Homelessness Prevention System which provides temporary financial assistance, legal support, and case management to families or individuals who are at risk of losing their housing.

Landlord/Tenant Mediation. This program can indirectly help households stay housed through the mediation of eviction related issues.

Next Door Solutions to Domestic Violence. This program provides a safety net of housing and services to either help victims avoid homelessness or make their homeless situation shorter.

Youth needs. The City provides CDBG funding for family and individual counseling needs through the Bill Wilson Center which focuses on the needs of foster children. By administering these programs, it provides The Bill Wilson Center the unique resources to identify homeless families, foster youth in their own system, and households with children in the school system that may be in need of critical needs such as housing, health, employment, education, and other social services.

The City is currently working to complete a City-specific homeless needs assessment and strategic plan. The results of this process will direct future funding for homeless activities and programs. 2026-2027 Annual Action Plan 25
AP-75 Barriers to Affordable Housing – 91.220 (j)
Introduction
The City faces barriers to affordable housing that are common throughout the Bay Area. High on the list is the lack of developable land, which increases the cost of available lands and increases housing development costs. Local opposition is another common obstacle as many neighbors have strong reactions to infill and affordable housing developments.

Opposition is often based on misconceptions, such as an anticipated increase in crime; erosion of property values; increase in parking and traffic congestion; and overwhelmed schools. However, to ensure a healthy economy, the region must focus on strategies and investment that provide housing for much of the workforce in the region – retail salesclerks, firefighters and police, teachers and health service workers – whose incomes significantly limit their housing choices.

Actions planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment.

The City has identified multiple constraints or barriers to the affordable housing and residential investment in its 2023-2031 Housing Element Update, including:

Land use controls that limit the density of housing production; Parking requirements that increase the cost of housing; Income and wages are not consistent with the rising cost of housing; A competitive rental and housing market; and/or
Diminishing public funds.

The adopted 2023-2031 Housing Element includes the following actions to remove or ameliorate barriers: Continue to invest in new 100% affordable housing developments, work with nonprofits to acquire and rehabilitate distressed multi- family housing and convert it to low-income housing, update the City zoning ordinance to comply with state laws on reasonable accommodations, the siting of emergency shelters, transitional and supportive housing. Reduce parking requirements for housing development near transit, work with religious institutions to identify possible sites for affordable housing development, encourage ADU development, analyze impact fees, promote construction of accessary units and low-income housing such as shared housing and Single Room Occupancy units, continue to require developers of 10 or more units to provide Below Market Rate units, identifying new sources of affordable housing funding, and more.

•
•
•
•
•
2026-2027 Annual Action Plan 26
AP-85 Other Actions – 91.220 (k) Introduction
This section discusses efforts in addressing the underserved needs, expanding and preserving affordable housing, reducing lead-based paint hazards, and developing institutional structure for delivering housing and community development activities.

Actions planned to address obstacles to meeting underserved needs A major obstacle to meeting the needs of the underserved is the limited funding available for public services. The City contributes general funds to fund the tenant/landlord mediation program and the United Way 211 information line.

Actions planned to foster and maintain affordable housing The City funds Rebuilding Together Silicon Valley to administer a portion of its Homeowner Housing Rehabilitation program. The program addresses building/housing code deficiencies, repair/rehabilitation of deteriorated conditions, and accessibility for persons with disabilities, all to improve the habitability, use and occupancy of owner-occupied housing.

Financial assistance is provided in the form of grants. The City also administers its Neighborhood Conservation Improvement Program (i.e., Homeowner Housing Rehabilitation Program). These projects are typically larger in scope than the projects performed by Rebuilding Together Silicon Valley. Financial assistance is provided in the form of loans with flexible terms and below market rates.

The City has a Below Market Purchase Program (BMP). This program requires developers to set aside 15% of newly constructed units for housing affordable to low- and moderate-income homebuyers. The City is in the process of updating the BMP program so that initial buyers will be required to sell to qualified low- and moderate-income buyers keeping these homes affordable for at least 30 years.

Actions planned to reduce lead-based paint hazards
The City undertakes HUD-funded projects in accordance with the Lead-Based Paint Regulations. These regulations most commonly affect residential structures rehabilitated through NCIP. When identified, lead paint will be controlled or abated and disposed of properly to eliminate or reduce the hazard of environmental or human contamination. The City has adopted a written plan to implement the regulations in its NCIP Program and other housing rehabilitation activities.

Actions planned to reduce the number of poverty-level families On August 22, 2017, the Santa Clara City Council approved a plan establishing the local minimum wage. As of January 1, 2020, the City of Santa Clara minimum wage is adjusted annually based on the regional Consumer Price Index (CPI). The minimum wage as of January 1, 2026, is $18.70 per hour.

The Worker Retention Ordinance that took effect on May 4, 2017, provides much-needed job security to some of the most vulnerable workers. This law protects food and building service workers from mass layoffs when companies switch contractors. It requires that if a company with an office or venue in Santa Clara hires a new contractor or brings services in-house, the workers who currently work at that location must be kept on for a 90-day transition period.

The Santa Clara Unified School District (SCUSD) Adult Education Center has a CalWORKs Site Representative who acts as a liaison for participating CalWORKs students and Santa Clara County Social Services Agency. Some of these responsibilities include ensuring that all participants on campus are remaining in compliance with federal regulations, developing a welfare to work plan, reporting monthly attendance to the County for each participant, and reporting progress reports on a quarterly basis for each participant CalWORKs student to the County. The Adult Education Center also has a Career Advisor for CalWORKs students to help with job placement, resume development, and interviewing skills.

Actions planned to develop institutional structure
The City will continue its participation in the countywide CDBG Coordinators Committee, which increasingly has become a forum for discussion and active planning of common strategies to address the housing and community needs in Santa Clara County. The City also works closely with Cloudburst, a HUD approved TA provider. 2026-2027 Annual Action Plan 27
Actions planned to enhance coordination between public and private housing and social service agencies The City will continue its efforts to encourage consortium-building among housing developers, public service providers, and governmental and non-governmental entities. The City has achieved proven results in using federal funds to leverage private funds. The City participates in the quarterly meetings of the Supportive Housing Roundtable, which includes government agencies, housing developers, service providers, legal services and private funders.

Discussion

AP-90 Program Specific Requirements – 91.220 (l) (1,2,4) Introduction

Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l) (1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed
0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the strategic plan. 0 3. The amount of surplus funds from urban renewal settlements. 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. 0 5. The amount of income from float-funded activities 0 Total Program Income 0
Other CDBG Requirements

1. The amount of urgent need activities. 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years
covered that include this Annual Action Plan.
100%
I
2026-2027 Annual Action Plan 28
HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(l) (2)

A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

1. The City does not use HOME funds beyond those identified in Section 92.205. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

Homeowner Equity – for purposes of this policy, it is defined as the sum of the down-payment, principal paid, and homeowner improvements.

HOME Equity – for purposes of this policy, it is defined as the amount of HOME investment, adjusted as follows: (1) The HOME investment amount would be reduced if, at the time of the homeowner purchase, the market price is less than the cost of construction, by the amount of that difference; and (2) Beginning after six years of residency by the original buyer, the City would reduce its share of excess proceeds by a maximum of 10% for each additional full year the original buyer resides in the home. After the completion of 15 years of residency by the original buyer, the City would have no interest in recapturing any portion of its original HOME investment.

In the event of a sale of a HOME-assisted house during the 15-year HOME affordability period, sales proceeds would be distributed in the following order of priority:

a. Closing costs.
b. Primary mortgage loan (City or private lender).
c. Other loans superior to the HOME investment lien (if any have been approved by the City).

The remaining funds are considered Shared Net Proceeds under the HOME regulations and would be distributed in the following order of priority:

d. Homeowner Equity, or the amount of Shared Net Proceeds, whichever is less. e. Homeowner Shared Net Proceeds. This amount will be the greater of: (1) Homeowner Equity that was paid as described above; or (2) proportionately of the Shared Net Proceeds, according to the formula - Homeowner Equity, divided by the sum of Homeowner Equity plus HOME Equity. f. HOME investment. The remainder of the Shared Net Proceeds. If the remaining Shared Net Proceeds are insufficient to repay the full amount of the HOME investment, the City would forgive any of the HOME investment that could not be repaid from the remaining Shared Net Proceeds.

2. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds. See 24 CFR 92.254(a)(4) are as follows:

The City secures its HOME funds by recording Deeds of Trust on the title of the property that received the funding. The period of affordability would be a minimum of 15 years.

3. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City does not have any plans to use HOME funds to refinance existing debt on multi-family.

4. HOME funds may be allocated to affordable housing capital projects in contiguous jurisdictions.

2026-2027 Annual Action Plan 29
Discussion

The following guidelines will apply to the TBRA program:

The program will serve homeless and at-risk of becoming homeless households, with preference given to families with children. The household income must be at, or below 60% AMI as published by HUD. Households must reside in or have proof of a last permanent address in the City of Santa Clara, or who are currently working or have a bonafide job offer in the City of Santa Clara, or be homeless in the City of Santa Clara, or have children attending a school in the Santa Clara Unified School District.

Participants go through the Coordinated Assessment system and be placed in the Community Queue (a separate, confidential process is available within the system for domestic violence survivors). A Vulnerability Index-Service Prioritization Decision Assistance Tool 2.0 (VI-SPDAT) will assess the vulnerability and placement of the participant in the Queue. Further, the program-specific filters (e.g., families with children) will result in referrals to the TBRA program from the Queue.

While it would be ideal for participants to locate housing within the City limits, the program will allow participants to find housing located anywhere within the County of Santa Clara.

95% After Rehab Valuation
The City of Santa Clara may use HOME funds for acquisition purposes. Per CFR 24 92.254 (a)(iii), the City has chosen to determine separate limits for existing housing than the given median purchase price issued by HUD. City staff researched the Multiple Listings Service (MLS) to determine the number of single-family and multi-family home sales. There were less than 250 sales per months; thus, per 24.92.254 (a)(iii), the City of Santa Clara is required to compile three months of sales figures.

FY26-27
Estimated
Entitlement
Prior
Year
Balance
Estimated PI
CDBG FY26-27
HOME FY25-26
FY26-27
Total
Expected
$1,020,000 $440,000 $120,000 $1,580,000
$350,000 $410,000 $10,000 $770,000
$2,350,000
Estimate
Prog. Income
% Admin
Allowable
Staff
Recomm.

CDBG Administration (from allocation) max 20% $204,000
CDBG Administration (from est. FY26/27 PI) $120,000 max 20% $24,000 $228,000
HOME Administration (from allocation) max 10% $35,000
HOME Administration - 10% of 2025/2026 estimated PI of... $100,000 max 10% $10,000 $45,000.00
Est. Funds
Available
max 15% $153,000
$180,000 max 15% $27,000
max 15% $180,000
# Agencies Funded
562
CDBG
Funds
562
HOME
Funds
2 $ 122,000
3 NCIP Loans and Grants $ 698,000
4 $ 200,000
5 $ 152,000
6 $ 672,500.00
7 $ 52,500.00
8 $ 228,000
9 HOME Administration - Fair Housing Services $ 22,197.00 10 $ 22,803.00
# Budget
Summary
TOTAL

FUNDING
CDBG
funds
HOME
funds
A Public Service Activities $180,000 $ 180,000 $ - B Capital Improvement Projects $1,172,000 $ 1,172,000 $ - C Affordable Housing Activities $725,000 $ - $ 725,000.00 D Program Administration $273,000 $ 228,000 $ 45,000.00 FY 26-27 TOTAL ALLOCATION $2,350,000 $ 1,580,000 $ 770,000.00 $1,580,000 $770,000.00
- $ 0.00$
$ 180,000 1
Public Servcices - Nonprofit agencies that provide services to low-income households. Up to six nonprofit agencies may be funded under the CDBG Public Service Cap.

ADMIN.

CDBG Administration
HOME Administration - City Administration
NCIP Activity Delivery Costs
Minor Repair Program
Silicon Valley Independent Living Center Rehab Phase 2
TBRA Administration
Community Housing Development Org. (CHDO) Set-aside
HOME Funds Available for Program Administration (10%)
CDBG Funds Available for
Public Services (i.e., Public Service CAP)
FY26/27 CDBG Entitlement Funds
FY25/26 Prior Year Program Income
CDBG Funds Available for Public Services (Publice Service CAP) Aff.

Hsg.

Act.

Home Investment Partnership Program (HOME)
Program
Administration

CITY OF SANTA CLARA
FISCAL YEAR 2026/2027 ALLOCATIONS - HUD FUNDS
Annual Action Plan Funding Breakdown (DRAFT 3.24.26)

TOTAL EXPECTED

RESOURCES
Community Development Block Grant (CDBG)
Public Service
Activities
Captial Improv.

Proj.

TOTAL AMOUNT OF EXPECTED RESOURCES AVAILABLE
CDBG Funds Available for Program Administration (20%)
https://santaclaraca.sharepoint.com/sites/tmCDHousing/Shared Documents/HCS Grants and Community Services/ANNUAL ACTION PLANS/.2026-2027 Annual Action Plan/2026-2027 AAP Breakdown (DRAFT 2.9.26 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-273 Agenda Date: 3/24/2026

REPORT TO COUNCIL

SUBJECT
Informational Report Regarding the Santa Clara Police Department’s Automated License Plate Reader (ALPR) Policy, Compliance Review, and Program Operations

EXECUTIVE SUMMARY
This informational report provides an overview of the Santa Clara Police Department’s (Department) Automated License Plate Reader (ALPR) program, including its operational use, legal and policy framework, and oversight practices. ALPR technology supports criminal investigations by helping officers identify vehicles associated with crimes, locate stolen vehicles, and develop investigative leads. The report also summarizes the Department’s review of system configuration and audit logs and confirms that the current program operates in compliance with California law and Department policy.

BACKGROUND
The Santa Clara Police Department has used Automated License Reader (ALPR) technology for approximately 18 years as an investigative tool to assist officers in locating stolen vehicles, identifying vehicles associated with criminal investigations, locating missing persons, and supporting public safety operations.

In 2008, ALPR technology from PIPS Technology was mounted on four patrol vehicles. These mobile systems allowed officers to automatically scan license plates during routine patrol operations and compare captured plates against databases of stolen vehicles, warrant suspects, vehicles of interest, and missing persons. These real-time alerts changed policing; however, only a small fraction of the Department’s fleet was equipped with this technology, limiting the number of plates scanned.

Effective January 1, 2016, California Senate Bill 34 (SB 34), codified in California Civil Code §§1798.90.5-1798.90.55, established requirements governing the use of ALPR systems by law enforcement agencies. The law requires agencies to adopt and publicly post an ALPR usage and privacy policy, implement safeguards governing data access and sharing, and provide a private right of action for violations of the statute.

On May 17, 2016, the City Council approved the Department’s ALPR policy to comply with the California Civil Code changes related to the collection and use of ALPR information (Attachment 1).

The policy established operational guidelines governing authorized use, data security, training requirements, and retention of ALPR information in accordance with State law. Following the City Council’s adoption, the policy along with the Department’s other policies, was posted on www.scpd.org <http://www.scpd.org>
.

Legislative changes, such as the passage of Proposition 47, led to the reclassification of certain City of Santa Clara Printed on 3/20/2026Page 1 of 10
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nonviolent crimes from felonies to misdemeanors. As a result, flash mob shoplifting and smash and grab thefts from vehicles increased dramatically between 2016 - 2019 throughout the state. In Santa Clara, thefts from vehicles increased by more than 55 percent during that period. These crimes often involved suspects using vehicles to quickly enter and exit City limits, making it difficult for investigators to identify suspect vehicles and detect crime patterns using traditional investigative methods.

In response to these trends, ALPR technology was identified as one of several analytical tools law enforcement personnel could utilize to identify suspect vehicles, track patterns of criminal activity, and improve investigative efficiency. In September 2019, the City Council approved $750,000 in grant funding from the California Board of State and Community Corrections (BSCC) to support regional crime prevention initiatives and investigative technology programs (Attachment 2).

As the Department evaluated future ALPR capabilities, the original mobile systems continued to deteriorate, could only address a fraction of the needs and were phased out of service. To expand investigative capabilities and provide broader coverage, the Department explored ALPR technology via fixed cameras at strategic arterial locations throughout the City.

Since 2021, Department ALPR has been supported under a contract with Flock. That year, the Department initiated a two-year pilot ALPR camera program, installing 12 fixed cameras at key ingress and egress locations throughout the City to assist investigators in identifying vehicles associated with criminal activity and support crime prevention efforts.

The Department found ALPR to be an effective way to prevent and solve crime.

By 2024, the City had deployed 17 fixed ALPR cameras citywide with the intention of expanding the network to 32 cameras. Twenty (20) additional cameras have been deployed in the Levi’s Stadium and Silicon Valley Power (SVP) footprint areas, bringing the City’s ALPR network to 52 cameras.

Three additional cameras near Levi’s Stadium are currently in the deployment process, which would bring the total to 55 active cameras.

Funding for the ALPR system (Attachment 3) has been supported through a combination of Police Department operating funds, Levi’s Stadium to comply with Measure J, and Silicon Valley Power. In addition, several private entities within the City, including homeowners associations and commercial businesses, have installed privately owned ALPR cameras and voluntarily provide the Department with limited access to assist with crime prevention and investigative purposes. These partnerships support public safety efforts by expanding the availability of license plate recognition data that may assist officers and investigators in identifying vehicles associated with criminal activity.

Key Components of an Effective ALPR:

The ALPR program operates through several core components that define the system’s capabilities, the information collected, and the safeguards in place to protect privacy.

Capabilities - ALPR systems help law enforcement identify vehicles associated with criminal investigations, locate specific vehicles related to crimes, identify crime patterns, and improve investigative efficiency compared with manual license plate checks.

Data Collected - ALPR systems capture the license plate number, vehicle rear image, vehicle make City of Santa Clara Printed on 3/20/2026Page 2 of 10
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and model, color and the date, time, and location of the scan. Images are captured from vehicles traveling on public roadways and do not include facial recognition, driver identity, or criminal history information.

Information Not Collected - The ALPR system does not collect or identify the identity of the driver or passengers, facial recognition or other biometric data, driver’s license records or personal identity information, criminal history information, or immigration or citizenship status.

Search Criteria - “Be On the Lookout” (BOLO) or hot list alerts identify license plates associated with criminal investigations. The system automatically compares captured license plates against these lists.

Data Storage - ALPR images and related data are stored for a defined period, creating a temporary searchable archive that can assist investigators in identifying vehicles associated with criminal activity.

Privacy and Security - ALPR use is governed by California law and Department policies regulating system access, search logging, auditing, and data retention.

DISCUSSION
Legal and Policy Framework
The use of Automated License Plate Reader technology by law enforcement agencies in California is governed by state law designed to ensure transparency, accountability, and privacy protections.

Courts have consistently recognized that license plates displayed on vehicles traveling on public roadways are observable in public view and therefore do not carry the same expectation of privacy as personal records.

California Senate Bill 34 (SB 34), passed in 2016, codified in California Civil Code §1798.90.5 et seq., and established privacy and security requirements governing the collection, use, maintenance, sharing, and dissemination of ALPR information. The law requires public agencies operating ALPR systems to do the following:
· Maintain reasonable security procedures and practices, including operational, administrative, technical, and physical safeguards, to protect ALPR information from unauthorized access, destruction, use, modification, or disclosure
· Implement a usage and privacy policy, which shall be available to the public in writing and shall be posted conspicuously on that Internet Web site, and shall, at a minimum, include all of the following:
o The authorized purposes for using the ALPR system and collecting the ALPR information.
o A description of the job title or other designation of the employees and independent contractors who are authorized to use or access the ALPR system, or to collect ALPR information. The policy shall identify the training requirements necessary for those authorized employees and independent contractors.
o A description of how the ALPR system will be monitored to ensure the security of the information and compliance with applicable privacy laws. o The purposes of, process for, and restrictions on, the sale, sharing, or transfer of ALPR information to other persons.
o The title of the official custodian, or owner, of the ALPR system responsible for City of Santa Clara Printed on 3/20/2026Page 3 of 10
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implementing this section.
o A description of the reasonable measures that will be used to ensure the accuracy of ALPR information and correct data errors.
o The length of time ALPR information will be retained, and the process the ALPR operator will utilize to determine if and when to destroy retained ALPR information. · The ALPR Operator must keep a detailed record of every access to the ALPR data including user identification, date and time of access, the query, and the purpose of the access. · A public agency that operates or intends to operate an ALPR system shall provide an opportunity for public comment at a regularly scheduled public meeting of the governing body before implementing the program.
· A public agency shall not sell, share, or transfer ALPR information, except to another public agency, and only as otherwise permitted by law.

Neither SB 34, nor any other current law, provides any specific guidance or requirements relating to record retention. The California Highway Patrol has a statute specifically relating to their ALPR data retention (60 days), but that does not apply to municipal police departments. If the collection of ALPR data is analogized to “routine video monitoring” then Government Code §34090.6 requires retention of one year (which was incorporated into the City’s original 2016 ALPR Policy and has remained since that time). Otherwise, the standard minimum data retention period of two years would apply (Gov. Code §34090).

Note that SB 274 was proposed in 2025, passed by both houses of the State legislature, but vetoed by the Governor. It would have applied a 60-day record retention period for ALPR data for cities.

The frequently referenced 30-day retention period applies to the ALPR data stored in the FLOCK system and not downloaded to be in the City’s possession. As described below, it is the City’s understanding that FLOCK is complying with the 30-day period that was built into the City’s agreement with FLOCK.

SB 580 was approved in late 2025 and requires the California Attorney General to publish model policies for state and local agencies relating to interaction with immigration authorities consistent with federal and state law.

The law further requires the AG to publish guidance, audit criteria, and training recommendations for databases operated by a state or local agency, including databases maintained for the agency by private vendors, aimed at ensuring that the databases are governed in a manner that makes the availability of information therein to anyone or any entity for the purposes of immigration enforcement limited to the fullest extent practicable. The deadline for the AG’s publication of model policy and guidance is July 1, 2026. This appears to encompass databases of information collected by ALPR systems. Therefore, if necessary, the City’s ALPR policy and practices will be updated to align with the Attorney General’s recommendation.

California Senate Bill 54 (SB 54), also known as the California Values Act, limits the sharing of certain information with federal immigration authorities and restricts the use of local law enforcement resources for immigration enforcement activities.

Santa Clara Police Department Policy 428 (Attachment 6) - Automated License Plate Readers establishes departmental procedures governing the capture, storage, access, retention, and release of ALPR data in compliance with state law.

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Department Policy and Program Controls
Policy 428 establishes operational safeguards designed to ensure responsible and lawful use of ALPR technology. Key provisions include:

Authorized Use
ALPR technology may be used only for official law enforcement purposes, including identifying stolen or wanted vehicles, locating missing persons, and supporting criminal investigations.

Access Controls and Training
Access to ALPR systems and data is restricted to authorized personnel who have received training on system use, applicable laws, and Department policy. System access and searches are recorded in audit logs documenting the user, date, and time of access.

Data Retention
ALPR data downloaded to the server is retained in accordance with the Department’s records retention schedule unless preserved as evidence in a criminal or civil action.

Audit and Accountability
The Department conducts monthly audits to monitor system activity and ensure compliance with Department policy.

Data Sharing Restrictions
ALPR information may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes. Requests must be submitted in writing, approved by the Administrative Services Division Commander or designee, and retained on file.

Privacy and Legal Compliance
The collection, use, and release of ALPR information must comply with California Civil Code §1798.90.5 et seq., enacted through Senate Bill 34 (SB 34), which establishes privacy, security, and usage requirements for ALPR systems. Department policy also requires compliance with the California Values Act (SB 54), which restricts the use of local law enforcement resources for immigration enforcement purposes.

Transparency
Consistent with these requirements and the City’s commitment to transparency, community engagement regarding the ALPR program has occurred at several publicly noticed meetings, including:
• May 17, 2016 - City Council approval of original ALPR Policy • September 17, 2019 - City Council approval of BSCC funding related to automobile burglary prevention. (Attachment 2)
• October 5, 2020 - Presentation to Chief’s Advisory Committee regarding implementation of the pilot program.
• September 27, 2021 - Public ALPR Town Hall meeting hosted by the Police Department. • October 26, 2021 - City Council informational report regarding the ALPR policy.

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• February 7, 2023 - City Council approval of funding supporting ALPR program expansion. (Attachment 5)
• December 3, 2024 - City Council authorization for continued deployment and maintenance of ALPR cameras. (Attachment 3)
The Department also maintains a public transparency portal on its website that provides access to ALPR policies, program information, and a list of agencies authorized to access ALPR data.

Program Oversight and Accountability
The Department maintains internal oversight procedures to support responsible and lawful use of ALPR technology.

The Administrative Services Division Commander provides program oversight and conducts monthly reviews of system activity. An Intelligence Sergeant serves as the Department’s ALPR program coordinator and manages day-to-day system administration, including coordinating user training, monitoring system configuration, and working with the vendor to review platform settings and updates.

All searches and system activity are recorded in audit logs that allow supervisory review of system use.

Requests for ALPR information sharing must be submitted to the Department, identify the requesting agency and purpose of the request, and receive approval from the Administrative Services Division Commander or designee. Requests are retained on file for accountability.

Public Records Act requests are processed in accordance with Department policy and California Civil Code §1798.90.55.

System Configuration Review and Audit Findings
The Department routinely conducts internal reviews of ALPR system activity, sharing configurations, and vendor platform settings as part of ongoing program oversight.

In September 2025, the Department identified a remaining non-California sharing configuration involving the Houston Police Department during a vendor platform review. The configuration was immediately removed, and subsequent review confirmed that no Santa Clara camera data had been accessed by the Houston Police Department.

Recent public comments in February 2026 raised questions regarding historical audit log entries that appeared to show out-of-state search activity. The Department conducted a broader review of the ALPR system, including vendor platform functionality, configuration settings, and historical audit logs.

Of 114,497 total searches between 2024 and 2025, only two searches specifically queried the SCPD camera network, both conducted by the Las Vegas Metropolitan Police Department.

The Department confirmed that no out-of-state sharing has occurred since September 2025, when internal review identified and corrected the remaining configuration issues.

Vendor platform updates and Department configuration reviews have since resulted in additional safeguards, including:
• Participation in nationwide lookup networks disabled for California agencies City of Santa Clara Printed on 3/20/2026Page 6 of 10
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• Removal of out-of-state sharing relationships
• Removal of federal agencies from system lookup networks The Santa Clara Police Department retains full control over its ALPR data and determines whether, when, and with whom information may be shared, consistent with California law and Department policy.

The Department confirmed that the current system configuration restricts ALPR information sharing to California law enforcement agencies only.

Data Retention
The collection, use, and retention of ALPR information is governed by California Civil Code §§1798.90.5-1798.90.55 enacted through Senate Bill 34.

Santa Clara Police Department Policy 428 establishes a retention schedule for ALPR information.

The current written policy reflects a one-year retention period as outlined in the Department’s records retention schedule (Attachments 8 & 9 - Item 42), consistent with video monitoring retention authority provided under California Government Code §34090.6.

The vendor platform’s standard retention period is 30 days from the date of capture unless the information is downloaded and preserved for investigative or evidentiary purposes. In those cases, the data is retained in accordance with the Department’s records retention policy, or longer if needed for an investigation. Routine ALPR data that is not associated with an investigation or evidentiary need is automatically deleted after the retention period.

In this context, it is important to recognize the difference between audit logs and ALPR data. Audit logs are specifically required under SB 34, they do not include the ALPR data, and they are not subject to the 30-day retention requirement. Audit logs are kept longer specifically for oversight purposes. The ALPR data (the photo of the license plate and any other distinguishing characteristics noted) is deleted either by the vendor in accordance with the 30-day requirement, or by the City in accordance with the record retention schedule.

ALPR Operational Use and Value
ALPR technology supports criminal investigations and public safety operations by helping officers quickly identify vehicles associated with crimes, locate stolen vehicles, and develop investigative leads. The system has been used to assist investigations involving residential burglaries, commercial burglaries, automobile burglaries, robbery, homicide, assaults, mail theft, sexual assault, domestic violence, and missing persons cases.

As police operations become increasingly complex, technologies such as ALPR help the Department maximize existing personnel resources while expanding investigative capabilities. Between 2005 and 2025, Santa Clara’s population increased by 22 percent, while the number of sworn officers grew by only 3 percent. During the same period, the City’s commuter and event-driven population has expanded significantly. With staffing levels remaining relatively stable, leveraging technology is essential to maintaining service levels, officer effectiveness, and community safety.

In 2025, the Police Department’s ALPR system generated 29,968 “hot list” alerts across the City’s 52 cameras. A “hot list” is a customizable, real-time watchlist of license plates associated with stolen vehicles, warrants, or criminal investigation. Of those alerts:

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· 338 involved stolen vehicles
· 31 involved vehicles connected to felony crimes
· 26,298 involved stolen license plates
· 3,301 were custom investigative alerts
Custom alerts include vehicles associated with active Santa Clara Police Department investigations, wanted subjects, or suspect vehicles identified through bulletins issued by neighboring jurisdictions.

During the same period, Department personnel conducted 46,220 investigative searches of the ALPR system to identify vehicles associated with crimes occurring in the City. These alerts and searches resulted in 17 arrests directly attributable to ALPR hot-hit alerts.

As with any automated alert system, officers must confirm the accuracy of a hot hit through additional law enforcement databases and visual verification before taking enforcement action.

Investigative Impact Examples
The Department has used ALPR technology to assist investigations, identify suspect vehicles, and safely apprehend individuals involved in criminal activity. The following examples illustrate how the system has supported real-world public safety operations:

Bank Distraction Thefts / “Bank Jugging” (Districts 1, 2 & 4) Detectives investigated a series of bank distraction thefts linked to a South American Theft Group operating throughout the Bay Area. Within Santa Clara, the suspects were responsible for more than ten incidents involving the theft of over $250,000 in cash and jewelry. ALPR data assisted investigators in identifying suspect vehicles, linking incidents across multiple jurisdictions, and supporting surveillance operations. The investigation ultimately resulted in the identification of eight suspects and arrest warrants for more than 160 felony charges, including burglary, grand theft, and elder abuse. Detectives later executed multiple search warrants and arrested several suspects.

Home Invasion Robbery - Regional Coordination (District 2) Santa Clara officers received an ALPR alert identifying a vehicle associated with an armed home invasion robbery reported by the Modesto Police Department. Officers located the vehicle and ultimately arrested the driver. Detectives from Modesto responded to Santa Clara continuing their investigation.

Commercial Burglaries (Districts 2 & 4)
An organized group committed numerous commercial burglaries, vehicle thefts, assaults, and attempted carjackings in Santa Clara and surrounding jurisdictions. The suspects stole vehicles and used them to forcibly enter businesses by driving into storefronts or removing doorframes before burglarizing the locations. ALPR data played a significant role in the investigation by helping officers identify suspect vehicles, link multiple crime scenes, and monitor vehicle activity associated with the suspects. Through coordinated investigative efforts, including search warrants and arrest warrants, detectives identified and arrested eight suspects and seized evidence related to the crimes.

Mail Theft & Fraud Investigation (District 2 & 4)
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identify the suspect vehicle, which was initially displaying a stolen license plate. Further ALPR searches allowed detectives to identify the vehicle’s true registration information. Additional investigation and search warrants led to the identification and arrest of the suspect. A search of the suspect’s residence resulted in the seizure of stolen mail, stolen license plates, burglary tools, narcotics, and a firearm.

Armed Robbery Investigation (District 3)
Three suspects armed with a firearm committed a robbery and assault with a deadly weapon at a business near Monroe Street and Lawrence Expressway. Video surveillance provided a partial description of the suspect vehicle, which was later positively identified through an ALPR search.

Detectives determined the same suspects were involved in a similar robbery in a neighboring jurisdiction. Officers later received an ALPR alert for the vehicle and located it parked in a hotel parking lot. Through coordinated efforts with the neighboring law enforcement agency, five suspects were ultimately identified and arrested.

Assault with a Deadly Weapon - Road Rage Incident (District 4) During a road rage incident near Homestead Road and Lawrence Expressway, a driver intentionally struck a bicyclist, causing minor injuries. Officers used vehicle descriptions and nearby ALPR camera data to identify the suspect vehicle and entered it into a hot list. Later that evening, officers received an automated alert and located and arrested the suspect, who admitted involvement.

Sexual Assault of a Child Under 14 Years Old (District 5) Officers investigated a case involving the sexual assault of a juvenile victim. Detectives conducted an extensive investigation that included coordination with outside law enforcement agencies and the execution of multiple search warrants. ALPR data provided critical investigative information by identifying the suspect vehicle traveling to Santa Clara near the time of the offenses. Detectives ultimately identified and arrested the suspect for multiple violations of Penal Code §288 and identified additional victims during the investigation.

Carjacking Investigation (District 6)
An ALPR alert identified a vehicle stolen during an armed carjacking three days earlier. The suspects were also believed to be connected to a homicide in Alabama. Officers located the vehicle and detained the suspects. Subsequent search warrants served in Sunnyvale and Santa Clara led to the safe arrest of a third suspect associated with the carjacking.

Conclusion
The Department remains committed to the responsible and transparent use of technology that supports public safety while respecting privacy protections established under California law.

Following its review of system configuration, platform functionality, and applicable policies, the Department confirmed that the current ALPR program operates in alignment with California Civil Code §§1798.90.5-1798.90.55 (SB 34), the California Values Act (SB 54), and Santa Clara Police Department Policy 428.

The Department will continue to monitor vendor platform updates, maintain appropriate access controls, and conduct supervisory oversight to support ongoing compliance, transparency, and responsible use of ALPR technology.

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ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
There is no fiscal impact of this report.

COORDINATION
This report was coordinated with the City Attorney’s and City Manager’s Offices.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Note and file Information Report.

Reviewed by: Cory Morgan, Chief of Police
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. SCPD ALPR Policy May 17 2016

2. RTC 19-941

3. RTC 24-661

4. SCPD ALPR Policy 428

5. RTC 23-1418

6. RTC 25-535
7 Revised Police Department Records Retention Schedule
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City of
Santa Clara
,TJ1'e Center of ~/hat 's Possib le
Date:

To:

From:

May 17, 2016
City Manager for Council Action
Chief of Police
AGENDA ITEM #: _ \_· '-_\___,\:>.=-:.... _

AGENDA REPORT
Subject: Approval of the Santa Clara Police Department Automated License Plate Reader Policy as required by Section 1798.90.55 of the California Civil Code

EXECUTIVE SUMMARY
Since 2008, the Police Department has utilized Automated License Plate Reader (ALPR) technology to collect and store data for law enforcement purposes. ALPR is widely recognized as an effective tool to combat criminal activity, enhance productivity, and improve officer safety.

ALPR cameras mounted on police units utilize Optical Character Recognition (OCR) to capture license plate numbers, which, along with the date, time, location, and an image of the vehicle, are transmitted and stored in a secure data base. The ALPR system instantly compares captured license plate numbers against a database of stolen and wanted license plates and alerts the officer/operator in the event of a match.

On January 1, 2016, changes to the California Civil Code related to the collection and use of ALPR information became effective as a result of Senate Bill No. 34. The statutory revisions imposed specified requirements on ALPR operators and end-users. ALPR operators that access or provide access to ALPR information are now required to maintain records of access to ALPR.

Additionally, ALPR operators are required to implement a usage and privacy policy with respect to the collection and use of ALPR information. Revisions to the Civil Code require that policies include the following components:
• The authorized purposes for using the ALPR system and collecting ALPR information. • A description of the job title or other designation of the members and independent contractors who are authorized to use or access the ALPR system or to collect ALPR information.
• Training requirements for authorized users.
• A description of how the ALPR system will be monitored to ensure the security of the information and compliance with applicable privacy laws. • The purposes of, and restrictions on, the sharing of ALPR information with other persons . • The title of the official custodian responsible for implementing and overseeing the ALPR operation.
o A description of the reasonable measures that will be used to ensure the accuracy of ALPR information and to correct data errors.
• The length of time ALPR information will be retained, and the process the ALPR operator will utilize to determine if and when to destroy retained ALPR information.

In coordination with the City Attorney's Office, the Police Department created a policy, which provides guidance to members for the capture, storage, and use of data obtained through the use of ALPR technology . The Policy is provided in Attachment 1. The ALPR data may be accessed by authorized members of the Police Department only for legitimate law Subject: Approval of the Santa Clara Police Department Automated License Plate Reader Policy as required by Section 1798.90.55 of the California Civil Code

enforcement purposes. The Police Department does not share ALPR data with non-law enforcement sources and does not sell data to third parties.

ADVANTAGES AND DISADVANTAGES OF ISSUE
The Police Department has created an Automated License Plate Readers (ALPR) policy in order to comply with recently passed state legislation. Section 1798.90.55 of the California Civil Code requires a public agency that operates or intends to operate an Automated License Plate Reader (ALPR) system to provide an opportunity for public comment at a regularly scheduled public meeting of the governing body of the public agency.

ECONOMIC/FISCAL IMPACT
Approval of this policy would not have an economic/fiscal impact.

RECOMMENDATION
That the Council approve the Santa Clara Police Department's Automated License Plate Reader (ALPR) policy.

Acting City Manager
Documents Related to this Report:
1) Automated License Plate Reader Policy
Automated License Plate Readers (ALPRs)
Purpose and Scope
Automated License Plate Reader (ALPR) technology can provide automated detection of license plates from a vehicle motmted or fixed post system. Santa Clara Police Department utilizes ALPRs to gather and convert data associated with vehicle license plates for official law enforcement purposes, including identifying stolen vehicles, stolen license plates, Amber Ale1is, and missing persons. ALPRs may also be used to gather infonnation related to active warrants, homeland security, electronic surveillance, suspect interdiction, and stolen property recovery.

This ALPR policy sets forth defined parameters for the use of ALPRs in the collection and use of data in a manner consistent with respect for individual's privacy and civil libe1iies.

This policy should be publicly accessible and viewable.

Training and Responsibilities
ALPR Operators shall be personnel of the Santa Clara Police Department who are been certified in the use of CLETS Criminal Justice Information and Department of Motor Vehicles Record Information and have received formal training prior to using the ALPR system. This training shall include, but not be limited to:

Legal authorities, developments, and issues involving the use of ALPR data and technology.

Current Police Department policy regarding appropriate use of ALPR systems.

Technical, physical, administrative, and procedural measures to protect the security of ALPR data against unauthorized access or use.

Practical exercises in the use oftbe ALPR system.

It shall be the responsibility of each ALPR Operator to ensure the download of the most recent hot list occurs on the mobile computer prior to deployment of the ALPR equipment.

Some ALPR Operators will be assigned as trainers and may assist with the training of Operators, troubleshooting problems with the ALPR system, helping their co-workers understand the value of the ALPR system, and improving the operations of the ALPR system.

ALPR Operation
Absent exigent circumstances of a life safety nature, use of an ALPR is restricted to the purposes outlined below. Department personnel shall not use, or allow others to use the equipment or database records for any unauthorized purpose. • An ALPR shall only be used for official and legitimate law enforcement business. • No member of this department shall operate ALPR equipment or access ALPR data without first completing department approved training. • An ALPR may be used in conjunction with any routine patrol operation or criminal investigation, Reasonable suspicion or probable cause is not required before using an ALPR.
• While an ALPR may be used to canvass license plates around any crime scene, particular attention should be given to utilizing ALPR equipped vehicles to canvass areas around homicides, shootings, abductions, and other major crime scenes. Partial license plates reported during major crimes should be entered into the ALPR system in an attempt to identify suspects and suspect vehicles. • If practical, the officer should verify an ALPR response through the California Law Enforcement Telecommunications System (CLETS) before taking enforcement action that is based solely on an ALPR alert. The officer must also to the fullest extent possible, visually confinn the plate characters match those generated by the ALPR.
• No ALPR operator may access CLE TS data unless otherwise authorized to do so and has a need and right to know.

ALPR Data Collection and Retention
All data images gathered by an ALPR are for the official use of the Santa Clara Police Department and because such data may contain confidential CLETS information, it is not open to public review. ALPR information gathered and retained by the department, may be used and shared with prosecutors or others only as pennitted by law.

ALPR data should be stored for minimum of one year (Government Code 34090.6), and thereafter may be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a lawful action to produce records. In those circumstances, the applicable data, should be either downloaded from the server onto portable media and booked into evidence or marked so that it will not be purged automatically without review.

Custodian of Records
The Santa Clara Police Depaiiment shall retain control and ownership of the information collected with ALPR and shall be the official custodian ofrecords. To the extent permitted by law, requests for inf01mation under the California Public Records Act or Freedom of Infomiation Act or similar applicable laws will be directed to the Police Department Records Manager.

Accountability and Safeguards
All saved data will be closely safeguarded and protected by both procedural and technological means. The Santa Clara Police Depa:iiment will observe the following safeguards regarding access to and use of stored data.
• All non-law enforcement requests for access to stored ALPR data shall be referred to the Records Manager and processed in accordance with applicable law. • All ALPR data downloaded to the mobile workstation and server shall be accessible only through a login/password protected system capable of documenting all access of information by name, date and time. • Persons approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department related civil or administrative action.
• Such ALPR data may be released to other authorized and verified law enforcement officials and agencies at any time for legitimate law enforcement purposes.
• ALPR system audits should be conducted on a regular basis. • In the event the security of the server or data is breached and the possibility exists that an individual's personal information may have been accessed or exposed beyond the scope of law enforcement , upon discovery of the breach, the affected individuals will be noticed of the breach and any necessary instrnction or direction will be provided.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
19-941 Agenda Date: 9/17/2019

REPORT TO COUNCIL

SUBJECT
Action to Approve California Board of State and Community Corrections Funding to Combat Auto Burglaries and Related Budget Amendment

BACKGROUND
Established in 2012, the California Board of State and Community Corrections (BSCC) is an independent statutory agency that provides leadership to the adult and juvenile criminal justice systems, expertise on Public Safety Realignment issues, a data and information clearinghouse, and technical assistance on a wide range of community corrections issues. In addition, the BSCC declares regulations for adult and juvenile detention facilities, conducts regular inspections of those facilities, develops standards for the selection and training of local corrections and probation officers and administers significant public safety-related grant funding.

The BSCC Corrections Planning and Grant Programs (CPGP) Division develops, administers and evaluates state and federally funded grant programs designed to improve the effectiveness of state and local correctional systems, reduce costs, maximize resources and enhance public safety. CPGP works closely with federal, state and local government agencies, as well as the private sector and nonprofit service providers, to foster collaborative approaches to address crime and delinquency.

DISCUSSION
The realignment in the California criminal justice system (Assembly Bill 109, Criminal Justice Realignment Act, passed by voters in October 2011) eliminates state prison as a sentence option for various felonies and transfers responsibility of these offenders to county jails and probation offices.

Proposition 47 (passed by voters in November 2014) reduced certain drug possession felonies to misdemeanors. It also requires misdemeanor sentencing for petty theft, receiving stolen property and forging/writing bad checks when the amount involved is $950 or less. Proposition 57 (passed by voters in November 2016) allows parole consideration for nonviolent felons, changes policies on juvenile prosecution and authorizes sentence credits for rehabilitation, good behavior and education.

In some cases, certain felony convictions were also retroactively erased.

In addition, persons released from state prison on or after October 2011, are released into Release Community Supervision (PRCS). The type of supervision is determined by the California Penal Code.

Penal Code 3451 provides that only the following offenders released from California Department of Corrections and Rehabilitation are supervised on parole:
· An offender serving a current term for a serious felony, as described in PC Section 1192.7(c). · An offender serving a current term for a violent felony, as described in PC Section 667.5(c). · An offender serving a current term of life.

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· An offender classified as a High-Risk Sex Offender.
· An offender determined to be a Mentally Disordered Offender.

The above actions have resulted in unintentional consequences. “Smash and grab” automobile burglaries were declining state-wide from 2007-2014 to roughly 24 incidents per 100,000 residents.

Immediately after the passage of Proposition 47, thefts from vehicles started to increase and have skyrocketed since.

Meanwhile, unlucky victims face significant costs. Window repairs generally cost several hundred dollars and often involve lost time from work/school. Victims are out the value of stolen property, are burdened by the cost to replace the stolen item(s), use valuable time to work with insurance companies and may see an increase in their insurance rates. Some victims also suffer feelings of helplessness and personal violation that come from having an intruder destroy one’s property and rummage through their possessions.

The Police Department has taken proactive steps to address preventing thefts from vehicles among residents, property owners and visitors, including:
· Educational messages on the City/SCPD website and social media; · Community meetings;
· Flyer distribution in targeted areas encouraging drivers not to leave valuables in their vehicle; · Conversations with car rental companies and supply them with educational flyers to provide to renters;
· Meetings with hotel management and shopping center property managers to encourage ample lighting, security personnel, signage, video surveillance and maintain an open line of communication;
· High visibility patrols in areas where break-ins have occurred; and · Undercover operations to locate in-progress thefts and apprehend suspects.

Currently, funding for this education and enforcement has come from the General Fund. Despite these efforts, the statistics in Santa Clara in recent years is staggering.

In 2018, Assistant Chief Dan Winter testified in front of a State Legislature Committee on the need for more resources to combat auto burglaries.

In June 2019, the California legislature approved a state budget with improvements in funding for education, mental health services, affordable housing, etc. As part of the budget, Assemblymember Kansen Chu secured $3.75 million in funding to combat the rising number of “smash and grab” car break-ins in Assembly District 25. Each police department in Assembly District 25 - Milpitas, Fremont, Newark, Santa Clara and San Jose - is the recipient of $750,000. A press conference commemorating such was held by Assemblymember Chu at the Milpitas Police Department on August 9, 2019.

BSCC funding will allow law enforcement agencies to work collaboratively and develop a task force to share resources and develop a comprehensive plan that will include community education, equipment procurement, staff costs and other creative prevention strategies to end auto break-ins in our communities.

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Assemblymember Chu plans to update the public in one year with a summary of the initiatives implemented.

ENVIRONMENTAL REVIEW
This action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
Acceptance and approval of the BSCC grant funding will allow the Police Department to maintain, or increase, the level of education and enforcement necessary to continue to address this epidemic.

Without the funding, auto burglaries are one of many competing priorities for General Fund dollars.

Budget Amendment
FY 2019/20
Current Increase/
(Decrease)
Revised
Police Operating Grant Trust Fund
Revenues
Board of State and Community
Corrections Grant
$0 $750,000 $750,000
Expenditures
Board of State and Community
Corrections
$0 $750,000 $750,000

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Approve California Board of State and Community Corrections Funding to Combat Auto Burglaries and Related Budget Amendment in the amount of $750,000.

Approved by: Deanna J. Santana, City Manager
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
24-661 Agenda Date: 12/3/2024

REPORT TO CITY COUNCIL

SUBJECT
Action on Purchase Order with Insight Public Sector for FLOCK Automated License Plate Reader Systems

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
Automatic license plate readers (ALPRs) use a combination of cameras and computer software to scan the license plates of every vehicle passing by. ALPRs can be mounted on stationary poles, such as road signs and traffic lights, as well as on handheld devices and mobile patrol vehicles. ALPR technology logs the time, date, and GPS coordinates of each scan and captures images of vehicles.

Unlike red light cameras (which the City of Santa Clara does not have), ALPRs do not have illumination to aid in identifying the driver or occupants of the vehicle, nor are they integrated with facial recognition solutions to identify registered owners or passengers.

ALPR technology shall only be used for legitimate law enforcement or public safety purposes with a need and right to know the information provided by an ALPR to:

Locate stolen or wanted vehicles and vehicles that are the subject of a law enforcement investigation (e.g., identifying a crime, gathering evidence, working together with prosecutors to achieve a conviction in court, etc.);
Locate and apprehend suspects that are sought by law enforcement; Locate witnesses and victims of violent crime;
Locate at-risk missing persons (including responding to Amber and Silver Alerts); Protect participants at special events; and,
Protect critical infrastructure sites.

No other uses shall be allowed.

ALPRs process each license plate against a designated “hot list.” These queries happen automatically in real-time, although officers can also query license plates manually via their mobile data computer in their patrol vehicle. When law enforcement receives a “hot hit,” they verify the data provided by ALPR technology using other law enforcement information sources to confirm the vehicle and justification before making contact. To the fullest extent possible, law enforcement personnel visually confirm that the plate characters generated by the ALPR technology correspond with the digital image of the license in question.

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•
•
•
•
•
•
24-661 Agenda Date: 12/3/2024
Hall Meeting on ALPR; the recording was made available to the public on the Police Department’s website and social media platforms. Subsequently, the Department’s ALPR Policy was approved by City Council on October 26, 2021 (Attachment 1 - Report to Council 21-1122; Attachment 2 - Lexipol Policy 428). The requirements of the state law applicable to use, access, maintenance, disclosure, etc., of ALPR hardware, software, and resulting data, are incorporated into the Police Department’s Policy 428. The Police Department’s Policy Manual is available online at www.scpd.org <http://www.scpd.org>.

In 2021, the Police Department initiated an ALPR Pilot Program with Flock Safety Solutions (FLOCK), and integrated this pole-mounted technology at strategically selected locations in the City to capture large volumes of traffic at major ingress and egress locations along the City’s borders; the City does not advertise the exact locations. Since that time, the number of cameras has grown to 17 and $127,723 has been spent to install, lease and/or move this equipment. The ALPR Pilot Program demonstrated the power of additional investigative evidence positively impacting clearance rates and resulting in a higher success rate in solving crimes. These costs have been paid utilizing California Board of State and Community Corrections (BSCC) funds; however, there are limited remaining BSCC funds available for these types of purchases.

In 2023, the Police Department received 17,527 “hot hit” alerts collectively among the 17 cameras. Of those, 765 were for stolen vehicles, 101 were for vehicles associated with felony crimes (e.g., domestic violence, armed and dangerous, evading law enforcement, etc.), 16,354 were for stolen license plates, and 307 were for custom alerts. Custom alerts include vehicles associated with active Santa Clara Police Department investigations, wanted subjects, or suspect vehicles identified from neighboring jurisdiction bulletins. In addition, Police Department personnel conducted 20,889 searches over the same timeframe, searching for vehicle license plates associated with crimes in the City. In turn, the Police Department made 64 arrests for various violations, including stolen vehicles, domestic violence, robbery, and homicide.

DISCUSSION
The recommendation in this report to use a cooperative purchasing agreement is made pursuant to City Code Section 2.105.270(c), which states that the City may, without observing formal bidding requirements, “contract with a vendor under a contract awarded using preestablished cooperative purchasing agreements, when such agreement resulted from a competitive bid process that meets or exceeds the City’s competitive bid process, as determined by the Purchasing Division Manager.” In May 2023, Insight Public Sector (IPS) was awarded an agreement through a Request for Proposals (RFP) process conducted by Omnia Partners, with Cobb County as the lead public agency. The Purchasing Division Manager determined that the RFP met or exceeded the City’s competitive requirements. In June 2024, staff issued a purchase order to IPS for the lease of an additional 15 pole-mounted cameras (bringing the total to 32 cameras, including 17 from the ALPR Pilot Program) at a cost of $93,250. These additional 15 cameras were purchased using available funds in the Police Department’s operating budget.

Staff is now seeking City Council authorization to issue additional purchase orders to IPS to renew the lease and software subscriptions for the existing 32 ALPR cameras, purchase an additional 15 cameras for the Levi’s Stadium footprint (for a total of 47 cameras), and acquire additional as-needed services. The total aggregate amount is $735,900 to cover all cameras and services through November 23, 2028. Table 1 provides a breakdown of the costs.

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Table 1
Description Funding
Source
Amount
Additional 15 City Cameras (Currently in
Implementation)
Police Dept
Budget
$93,250
Software Renewal Costs for 32 City Cameras
(February 24, 2025 - November 23, 2028)
Police Dept.

Budget
$281,250
Additional 15 Cameras for Levi’s Stadium
(specific cost dependent on implementation
date through November 23, 2028)
Stadium* $178,750
Enhanced LPR Software Purchase ($15,000
per year x 4 years)
Police Dept
Budget and
Stadium*
$60,000
PROJECTED SPEND TOTAL $613,250
Contingency (20%) $122,650

TOTAL AGGREGATE NOT-TO-EXCEED
AMOUNT
$735,900
* Please note that funding sources designated as “Stadium” are paid from the City’s Non-Departmental budget in the General Fund and reimbursed by Forty Niners SC Stadium Company (StadCo) and Santa Clara Stadium Authority (Stadium Authority).

There are plans for incorporating ALPR technology in the Levi’s Stadium exterior footprint, which includes parking lots and the streets surrounding the stadium. The Police Department is seeking to purchase 15 cameras which would bring the total camera count to 47 cameras. These additional 15 cameras will be reimbursed by StadCo and Stadium Authority for their respective NFL and Non-NFL events at Levi’s Stadium. The billing for the Levi’s Stadium cameras would be calculated similarly to that of the city-wide cameras (installation plus $3,000 annual expense per camera) estimated at $45,000 annually. For the cameras used in the Levi’s Stadium footprint, installation and annual costs will be funded from the City’s General Fund Non-Departmental Stadium appropriation, where public safety costs for Stadium events are budgeted, offset by reimbursement from the Stadium. It is anticipated that the Stadium appropriation can cover this expense; however; a budget amendment will be brought forward at a later date if necessary.

Additionally, the Police Department is planning to add the enhanced LPR software capabilities to detect suspect vehicles that frequently travel together (“Convoy Search”), conduct vehicle image search (“Visual Search”), and link suspect vehicles to multiple incidents (“Multi Geo Search”). This expense is the same regardless of the number of cameras, and costs can be split between the Police Department’s operating budget and the City’s General Fund Non-Departmental Stadium budget at a per camera rate (e.g., $15,000/47 = $320 per camera annually).

Data captured by the cameras is securely stored by the vendor (not by the City) until such time as the Police Department accesses or downloads an excerpt from the camera’s feed for evidentiary purposes. The footage is held by the vendor for a period of 30 days, during which time it can be accessed only by authorized and trained Police Department personnel, in the course of legitimate law enforcement activity. The data can be accessed by other law enforcement agencies within the Flock system that the Police Department has agreed to share with. If it is not downloaded during this period City of Santa Clara Printed on 11/27/2024Page 3 of 4
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24-661 Agenda Date: 12/3/2024
of time, it will be deleted. This downloaded data is then retained by the Police Department in association with their investigatory file materials, in accordance with the applicable record retention schedule.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
The aggregate maximum not-to-exceed amount of all future purchase orders is $735,900, subject to the appropriation of funds.

It is anticipated that the Police Department operating budget will have sufficient funds to cover the ongoing expense of the ALPR cameras throughout the City. The cameras used in the Levi’s Stadium footprint and related installation, annual costs and percentage of the enhanced software would be paid from the City’s Non-Departmental Stadium budget in the General Fund and reimbursed by StadCo and Stadium Authority. Funding for future years will be incorporated into the standard operating budget process.

COORDINATION
This report was coordinated with the Finance and Information Technology Departments and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION
Authorize the City Manager or designee to execute purchase orders with Insight Public Sector, through the Omnia Partners cooperative purchasing agreement, for the lease and/or purchase of FLOCK ALPR cameras, software enhancements, subscription services, and professional services, with a total aggregate amount not-to-exceed $735,900 to cover all cameras and services through November 23, 2028, subject to the appropriation of funds and in a final form approved by the City Attorney.

Reviewed by: Pat Nikolai, Chief of Police
Approved by: Jovan D. Grogan, City Manager

ATTACHMENTS

1. RTC 21-1122

2. Lexipol Policy 428
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Policy
428
Santa Clara Police Department
SCPD Policy Manual
Automated License Plate Readers (ALPRs)
428.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Reader (ALPR) technology. 428.2 POLICY
The policy of the Santa Clara Police Department is to utilize ALPR technology to capture and store digital license plate data and images while recognizing the established privacy rights of the public.

All data and images gathered by the ALPR are for the official use of this department. Because such data may contain confidential information, it is not open to public review. 428.3 ADMINISTRATION
The ALPR technology, also known as License Plate Recognition (LPR), allows for the automated detection of license plates. It is used by the Santa Clara Police Department to convert data associated with vehicle license plates for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and stolen property recovery.

All installation and maintenance of ALPR equipment, as well as ALPR data retention and access, shall be managed by the Administrative Services Division Commander. The Administrative Services Division Commander will assign members under his/her command to administer the day- to-day operation of the ALPR equipment and data.
428.3.1 ALPR ADMINISTRATOR
The Administrative Services Division Commander shall be responsible for developing guidelines and procedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) A description of the job title or other designation of the members and independent contractors who are authorized to use or access the ALPR system or to collect ALPR information: Only properly trained sworn police personnel, community service officers, office specialists, crime analysts, records specialists, public safety dispatchers, vendor representatives and any other personnel who have received the required training with the approval of the Administrative Services Division Commander or their designee. (b) Training requirements for authorized users: All authorized users shall complete the California Department of Justice CLETS access certification every two years. All authorized users shall also receive additional training from the vendor and the Police Training Unit, as set forth in the guidelines and procedures document. (c) ALPR system monitoring to ensure the security of the information and compliance with applicable privacy laws.

Published with permission by Santa Clara Police Department Automated License Plate Readers (ALPRs) -Copyright Lexipol, LLC 2025/03/18, All Rights Reserved. 428
Santa Clara Police Department
SCPD Policy Manual
Automated License Plate Readers (ALPRs)
(d) Ensuring that procedures are followed for system operators and to maintain records of access in compliance with Civil Code § 1798.90.52.
(e) The title and name of the current designee in overseeing the operation: The Administrative Division Commander or their designee shall oversee the ALPR program.
(f) The Administrative Services Division Commander or designee, who shall oversee the ALPR program operation, shall be responsible for ensuring that the program is maintained, and shall continuously work with the Custodian of Records on the retention of destruction of ALPR data.
(g) The ALPR policy and related procedures shall be conspicuously posted on the department's website.
428.4 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Department members shall not use, or allow others to use the equipment or database records for any unauthorized purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
(a) An ALPR shall only be used for official law enforcement business. (b) An ALPR may be used in conjunction with any routine patrol operation or criminal investigation. Reasonable suspicion or probable cause is not required before using an ALPR.
(c) While an ALPR may be used to canvass license plates around any crime scene, particular consideration should be given to using ALPR-equipped cars to canvass areas around homicides, shootings and other major incidents. Partial license plates reported during major crimes should be entered into the ALPR system in an attempt to identify suspect vehicles.
(d) No member of this department shall operate ALPR equipment or access ALPR data without first completing department-approved training.
(e) No ALPR operator may access department, state or federal data unless otherwise authorized to do so.
(f) If practicable, the officer should verify an ALPR response through the California Law Enforcement Telecommunications System (CLETS) before taking enforcement action that is based solely on an ALPR alert.
428.5 DATA COLLECTION AND RETENTION
The Administrative Services Division Commander is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the designated storage in accordance with department procedures.

All ALPR data downloaded to the server should be stored for a minimum of one year and in accordance with the established records retention schedule. Thereafter, ALPR data should be Copyright Lexipol, LLC 2025/03/18, All Rights Reserved.

Published with permission by Santa Clara Police Department Automated License Plate Readers (ALPRs) -
429
Santa Clara Police Department
SCPD Policy Manual
Automated License Plate Readers (ALPRs)
purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence.
428.6 ACCOUNTABILITY
All data will be closely safeguarded and protected by both procedural and technological means.

The Santa Clara Police Department will observe the following safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time (Civil Code § 1798.90.52). The user's unique identifier shall be recorded each time ALPR data is accessed. (b) Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department-related civil or administrative action.
(c) The Administrative Services Division Commander or their designee should perform monthly audits to ensure proper use of the ALPR data.

For security or data breaches, see the Records Release and Maintenance Policy and the guidelines and procedures prepared by the Department.
428.7 RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law, using the following procedures:
(a) The agency makes a written request for the ALPR data that includes:

1. The name of the agency.

2. The name of the person requesting.

3. The intended purpose of obtaining the information.
(b) The request is reviewed by the Administrative Services Division Commander or the authorized designee and approved before the request is fulfilled. (c) The approved request is retained on file.

Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processed as provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55). 428.8 TRAINING
The Police Training Coordinator should ensure that members receive department-approved training for those authorized to use or access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53).

Copyright Lexipol, LLC 2025/03/18, All Rights Reserved.

Published with permission by Santa Clara Police Department Automated License Plate Readers (ALPRs) -
430
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1418 Agenda Date: 2/7/2023

REPORT TO COUNCIL

SUBJECT
Action on Approval of the Spending Plan for Supplemental Law Enforcement Services Fund and Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
In 1996, Assembly Bill 3229 established the Citizen’s Option for Public Safety (COPS) program’s Supplemental Law Enforcement Services Fund (SLESF). The Legislature determined that there was a compelling need for additional resources at the local level for the purpose of ensuring public safety and established the COPS program to advance community policing in all counties. The COPS program awards non-competitive and non-matching grants to law enforcement agencies to fund frontline municipal police services. The City has used these funds in prior years to purchase officer safety and duty equipment, communications equipment and vehicles, among other things, that are all used directly and solely in the provision of frontline police services to the community.

Per Government Code §§ 30061-30063, cities are allocated a proportionate share of COPS funds by the California Department of Finance, through Santa Clara County. Proportionate shares are based on population estimates determined by the California Department of Finance.

This is not a fixed amount grant. Under the standard grant program allocation, the City of Santa Clara is eligible to receive a minimum of $100,000 annually. Each fall, Santa Clara County estimates the allocation for each law enforcement agency in the county; the actual amount paid varies from the projection and is unknown until the payment cycle is complete. Monthly distributions are received via wire transfer and the City’s Finance Department deposits these funds into a separate grant account.

These distributions are not received in equal installments from month-to-month; therefore, spending over the course of the payment cycle can be unpredictable.

In recent years, the City of Santa Clara has received COPS funding as follows:

Funding
Cycle
Minimum Amount
to be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
COP 20 - 21 $100,000 $196,119 $327,071
COP 21 - 22 $100,000 $200,298 $331,034
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23-1418 Agenda Date: 2/7/2023
Funding
Cycle
Minimum Amount
to be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
COP 20 - 21 $100,000 $196,119 $327,071
COP 21 - 22 $100,000 $200,298 $331,034
*The Projected Allocation column shows the California Department of Finance’s initial estimated grant allocation. **This column reflects the total amount received by the City; this report requests action on behalf of the Council for the additional funding received from FY 2021/22.

The COPS/SLESF grant does not have any application or other requirements; the monies are transferred to local entities through the County by operation of law (Government Code §§30061- 30063) and are to be expended in accordance with the requirements of those code sections. The Government Code contains the following requirements for a recipient agency:
· The funds shall be used exclusively for frontline law enforcement services · The funds cannot be used to supplant other existing funding sources for general law enforcement services
· The City Council shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police services, in accordance with written requests submitted by the Chief of Police · Moneys in the fund shall not be transferred to, or intermingled with, the moneys in any other fund in the City treasury, except to the extent necessary to facilitate the appropriation and expenditure of those transferred moneys
· Once the appropriation of the grant funds is made, it cannot be subsequently altered by the City Council
· Administrative overhead costs cannot exceed of 0.5% of the City’s allocation · The funds cannot be used for a capital or construction project that does not directly support frontline law enforcement services

DISCUSSION
Santa Clara County’s estimated allocation for frontline law enforcement equipment for Fiscal Year 2022/23 is $3,339,482. Based on the January 2022 population estimate of 130,127, the City of Santa Clara expects to receive $200,980 in COPS funding, as presented in Attachment 1. Staff recommends appropriating these funds as part of this report.

On October 17, 2022, the Police Department received an additional allocation in the amount of $130,737 for the FY 2021/22 COPS grant, increasing the total amount received from $200,298 to $331,035. Staff recommends appropriating the additional funding of $130,737 as part of this report.

In accordance with grant requirements, staff is also presenting a spending plan to account for the FY 2022/23 grant and adjustments to the FY 2021/22 grant. The last spending plan was approved on January 25, 2022 (RTC #22-1559, Attachment 2) totaled $288,869 in purchases with the understanding the Police Department would return to City Council should additional funds become available. The last approved spending plan accounted for the anticipated FY 2021/22 grant as well as City of Santa Clara Printed on 3/16/2026Page 2 of 5
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23-1418 Agenda Date: 2/7/2023
additional funding for the FY 2020/21 grant.

In this memorandum, the Chief of Police requests that the City Council approve a spending plan totaling $331,717 to account for the FY 2022/23 grant ($200,980) plus the increase in the FY 2021/22 grant ($130,737). These grant funds will be used to support front line municipal police services, as described below.

Current
Priority
Equipment, Program or Service * Not to Exceed
Estimated Amount **
1 Fund an extension to the Psychiatric Emergency
Response Team (PERT) program with the County
of Santa Clara
$70,000
2 Training in the Communications Center related to
new Public Safety Dispatchers and calls for
service
$30,000
3 Batteries for P-25 radios $60,000
4 Canine equipment / training $15,000
5 Training of personnel to conduct “train the trainer”
courses internally to our organization on front line
law enforcement services/equipment
$26,717
6 Evidence collection equipment $60,000
7 Pilot program with Axon mobile Automated
License Plate Readers, expand the number of
fixed Automated License Plate Readers through
FLOCK and/or extend existing software service
agreement
$40,000
8 Axon Air software subscription and accessories to
support the Directed Aerial Response Team
$20,000
9 Firearms, ammunition and associated equipment $10,000 TOTAL $331,717
*Priorities may change over the course of the grant cycle and/or alternate funding sources may become available. **Estimates to be fleshed out (e.g. vendor, number of items, promotions, etc.) as funding becomes available over the grant cycle.

Staff will continue to evaluate priorities based on needs and the actual funding amount received as not all items may be funded.

If additional FY 2022/23 grant funds become available, staff will bring forward a budget adjustment.

ENVIRONMENTAL REVIEW
This action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
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23-1418 Agenda Date: 2/7/2023
In October 2022, the City of Santa Clara received official notice from the California Department of Finance that its expected Citizens’ Option for Public Safety allocation for FY 2022/23 is $200,980.

Also, in October 2022, the Police Department received additional funding of $130,737 for the COP 2021/22 allocation, bringing the total COP 2021/22 award to $331,035.

Budget actions are recommended to recognize the COPS grant revenue and appropriate the funding in the City’s Police Operating Grant Trust Fund, as detailed in the table below.

Budget Amendment
FY 2022/23
Current
Budget
Increase /
(Decrease)
Revised
Budget
Police Operating Grant Trust Fund
Revenue
Grant Funding - COP22 $10,760 $130,737 $141,497
Grant Funding - COP23 $0 $200,980 $200,980
Expenditures
Citizen’s Option for Public Safety FY
2021/22
$146,062 $130,737 $276,799
Citizen’s Option for Public Safety FY
2022/23
$0 $200,980 $200,980
Although equipment purchased with the grant funds will not initially create any additional cost for the City, it is possible that future repair or other servicing, or replacement costs, for such equipment would create an expense. The department will absorb such costs within future budget allocations.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the
public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and

2. Approve a FY 2022/23 budget amendment in the Police Operating Grant Trust Fund to recognize revenue in the amount of $130,737 for the COPS 22 grant and $200,980 for the COPS 23 grant, increase the Citizen’s Option for Public Safety FY 2021/22 City of Santa Clara Printed on 3/16/2026Page 4 of 5
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23-1418 Agenda Date: 2/7/2023
appropriation in the amount of $130,737, and establish the Citizen’s Option for Public Safety FY 2022/23 appropriation in the amount of $200,980 (five affirmative Council votes required to appropriate additional revenue).

Reviewed by: Pat Nikolai, Chief of Police
Approved by: City Manager’s Office

ATTACHMENTS

1. Letter from the California Department of Finance with Citizens’ Option for Public Safety percentages and allocation

2. Report to Council #22-1559 from the January 25, 2022 City Council meeting City of Santa Clara Printed on 3/16/2026Page 5 of 5
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
25-535 Agenda Date: 6/24/2025

REPORT TO COUNCIL

SUBJECT
Action on a Resolution Adopting the Revised Police Department Records Retention Schedule and Partially Rescinding Resolution 12-7965

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The current Records Retention Schedule (“Schedule”) was adopted by the City Council on August 28, 2012, under Resolution 12-7965. The Schedule was divided into City-wide and department- specific schedules that defined the requirements for categorization of records and the respective retention periods for those categories. The Schedule is administered by the City Clerk’s Office and ensures the protection and efficient administration of the official records for the City of Santa Clara.

This program assures the accessibility of information to the public, protects the City’s vital records, and provides a methodology for the periodic disposal of obsolete records. The Schedule must be compliant with various state laws, in alignment with industry best practices, cost effective, structured to appropriately preserve vital and historical City records, and be “user-friendly” for City staff.

The Records Retention Schedule provides a description of the type of records each department maintains, indicates which department is the office of record for files retained, and states the length of time the records will be held, any statutory guidelines related to maintaining records, and the final disposition of the records, if any.

The Schedule was last updated and adopted in August 2012. Since that time, technology and legislative changes have not been incorporated into the Schedule. Legislative guidelines continue to be followed, and the Schedule requires updates to reflect current practice.

In March 2025, the City retained the services of Kaizen Info Source to update the Schedule, starting with the Police Department. Subsequent updates to the Schedule for specific departments and City- wide records categories will come forward for approval as they are developed.

DISCUSSION
The Retention Schedule is an integral part of the City’s records and information management and requires periodic updates to comply with State regulations and individual department needs. The Schedule provides a basic index to the City’s records and a guide to City-wide records retention practices. The proposed revised Police Department Records Retention Schedule will support the City’s management of records. This updated Records Retention Schedule for the Police Department will not only increase government transparency but will also minimize legal risk to the City in that it City of Santa Clara Printed on 8/6/2025Page 1 of 3
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25-535 Agenda Date: 6/24/2025
addresses modifications to retention periods in accordance with State law.

Examples of updates to the Police Department’s Schedule include:
· Retention periods specific to body-worn camera footage, and associated data relating to body- worn cameras (which the Department did not use widely in 2012) · Under Senate Bill 16 (effective January 1, 2023) the retention period for certain Internal Affairs files was increased from 5 to 15 years. While the Police Department already adopted an internal process to timely comply with the new law, this update to the Retention Schedule formally adopts the correct retention periods.
· Expressly including ALPR data retention period of one year, consistent with Department Policy 428, and as required by Senate Bill 34 (effective January 1, 2016). Again, the Police Department has already adopted a Policy Manual Section that was compliant with State law, but the Retention Schedule must be updated to reflect the same periods.

The proposed Resolution rescinds that portion of Resolution 12-7965 that adopted the current Police Department Retention Schedule, and adopts the updated schedule. The 2012 City-wide schedule, as well as the schedules applicable to other departments will remain in place pending completion of those updates, and approval of same by City Council.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

FISCAL IMPACT
Adoption of the Police Records Retention Schedule has no fiscal impact.

COORDINATION
The report was coordinated with the City Clerk’s Office, the Police Department, and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Adopt the Resolution Adopting the Revised Police Department Records Retention Schedule and Rescinding those portions of Resolution 12-7965 (adopted August 28, 2012) applicable to the Police Department Record Retention Schedule.

Reviewed by: Cory Morgan, Chief of Police
Approved by: Jovan Grogan, City Manager
City of Santa Clara Printed on 8/6/2025Page 2 of 3
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25-535 Agenda Date: 6/24/2025

ATTACHMENTS

1. Revised Police Department Records Retention Schedule

2. Adopted 2012 Police Records Retention Schedule

3. Resolution 12-7965

4. Resolution
City of Santa Clara Printed on 8/6/2025Page 3 of 3
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City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments
001 Agreements, Contracts and Leases - Construction, Improvements to Real Property and Facilities
Executed agreements and contracts for construction and/or improvements to the City's real property and facilities .

Addendums and Amendments
Attachments / Exhibits
Bids, Awards
Bonds
Certificates of Insurance and Endorsements
Change Orders
Disclosures
Exhibits
Letters of Intent
Memoranda of Agreement (MOAs )
Professional Services Agreements
Proposals, Quotations
Proof of Insurance Certificates
Statements of Work (SOWs )
Successful Requests for Proposal (RFP)
Warranties
Police Permanent CA - CCP 315 - (LA10Y)
CA - CCP 337.1 - (LA4Y)
CA - CCP 337.15 - (LA10Y)
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 8546.7 - (CL+3Y)
CA - GOV 34090(a) - (PR)
US - 2 CFR 200.334 - (CL+3Y)
US - 48 CFR 4.705-3(h) - (4Y)
002 Agreements, Contracts and Leases - Goods and Services Executed agreements and contracts for goods and services (which includes all types of contracts, such as an agreement, franchise, lease, MOA, MOU and associated ancillary documents, between the City and other parties.

Addendums and Amendments
Attachments / Exhibits
Bids, Awards
Bonds
Certificates of Insurance and Endorsements
Change Orders
Concessions
Disclosures
Exhibits
Franchises
Letters of Intent
Notices of Intent
Proposals, Quotations
Proof of Insurance Certificates
Receiving Reports
Specifications
Statements of Work (SOWs )
Successful Requests for Proposal (RFP)
Warranties
Police While Active+4Y CA - CCP 337 - (LA4Y)
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 8546.7 - (CL+3Y)
CA - GOV 34090 - (2Y)
US - 2 CFR 200.334 - (CL+3Y)
US - 29 CFR 516.5 - (3Y)
US - 48 CFR 4.705-1(b) - (4Y)
US - 48 CFR 4.705-3(f) - (4Y)
003 Emergency Management
All documentation for dealing with preparation for and responses to emergencies, disasters and/or system failures for City facilities. Includes the Emergency Operations Center.

Business Continuity Plans
Emergency Communication
Disaster Recovery Plan
Drill Records and Employee Training
Emergency Contact Lists, Employee Lists, Roster of Workers Emergency Evacuation Procedures
Emergency Operation Plans
Emergency Operations Center
Emergency Preparedness
Emergency Response Programs
Evacuation Plans
Hazard Mitigation Plan
Police While Active+10Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
004 Employee Training
All documents related to general and specialized technical education and training taken by officials, paid employees and unpaid volunteers, beyond what is required for position.

Briefing/Unit Training
Certification Records
Compliance Training
Individual Education, Development
Police Separation+5Y CA - 8 CCR 3203(b)(2) - (1Y)
CA - GOV 34090 - (2Y)
CA - GOV 53235.2(b) - (5Y)
CA - GOV 53237.2(b) - (5Y)
US - 29 CFR 1602.14 - (AC+1Y)
US - 29 CFR 1602.31 - (2Y)
Santa Clara Municipal Code 2.80.045 - (MAINT)
Santa Clara Municipal Code 2.80.050 - (MAINT)

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year Prepared by Kaizen InfoSource Page 1
City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year 005 Employee Training Materials, Courses, Scheduling
Documentation regarding the content of courses and schedules for training offered to employees, officials and volunteers.

Attendance Lists
Presentation Materials
PowerPoint Slide Decks
Rosters
Sign-in Sheets
Testing/Qualifications
Training Bulletins
Police 10Y CA - 8 CCR 3203(b)(2) - (AC+1)
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 12946 - (2Y)
CA - GOV 34090 - (2Y)
CA - GOV 53235.2(b) - (5Y)
CA - GOV 53237.2(b) - (5Y)
US - 29 CFR 1602.14 - (1Y)
Santa Clara Municipal Code 2.80.045 - (MAINT)
Santa Clara Municipal Code 2.80.050 - (MAINT)
006 Grants and External Funding Sources
Documents the application, evaluation, awarding, administration, monitoring, reporting, and status of grants and other funding sources in which a local government entity is the recipient, grantor, allocator, or administrator. Includes:
- Combined Federal, State, Local Grants
- Federal Grants
- Local Grants
- State Grants
Applications (including project proposals)
Audits
Award Notification
Funding Requests (State Funded )
Grant Administration
Grant Evaluations
Grant Funding
Grant Invoices
Payroll (certified, Davis Bacon)
Program Rules, Regulations, Procedures
Reports to Funding Agencies
Semi-annual Labor Reports
Police While Active+7Y CA - GOV 8546.7 - (CL+3Y)
CA - GOV 34090 - (2Y)
CA - Office of Emergency Services 2019 Subrecipient Handbook §11210 - (AC+7Y)
US - 2 CFR 200.334 - (CL+3Y)
US - 24 CFR 570.502(a)(7)(i)(A) - (AC+4Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
Unsuccessful applications are retained for 2 years.

NOTE: If a grant requires longer retention, its specific requirements will take precedence.
007 Policies and Procedures
All administrative documentation of City policies and procedures.

Acronyms
Administrative Policies
Administrative Regulations
Directives
General Orders
Guidelines
Handbooks
Policies
Procedure Manuals
Procedures
Program / Initiative Plans
Standards
Police While Active+10Y CA - GOV 34090 - (2Y)
US - 26 CFR 301.6501(a)-1 - (3Y)
US - 29 CFR 1602.14 - (AC+1Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
008 Procurement - RFP, RFQ, RFI, Bids Not Awarded
Records and information received in response to the City's requisitioning of goods services, or real property, but where the purchase order, contract, or agreement was not awarded.

Bids (unaccepted, rejected )
Exhibits
Price Lists
Quotations
Requisitions
Scorecards
Specifications
Unsuccessful Invitation for Bids (IFB)
Unsuccessful Requests for Information (RFI)
Unsuccessful Requests for Proposal (RFP )
Unsuccessful Requests for Quote (RFQ )
Police While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y)
009 Public Information Requests
Records requested by the public, required for provision to the public, and related inquiries.

Collection Lists
Formal Public Records Requests
Inquiries
Local Appointments List (Maddy Act)
Subpoenas duces tecum
Subpoenas for Records (other than for City legal actions) Police While Active+2Y CA - GOV 34090 - (2Y)
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City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year 010 Code Enforcement
Records and information documenting compliance with City codes, including such issues as:
- Vehicle related, e.g., abandoned, parking
- Yard/garage sales
- Graffiti
- Illegal dumping
- Vacant/abandoned buildings
- Property maintenance
- Abandoned shopping carts
- Prohibited signage
- Home occupations
Administrative Citations
Audio Recordings of Hearings
Certificates of Nuisance and Abatement
Citations
Compliance with Conditions of Approval
Inspections / Enforcement (business, residential)
Investigations
Notices of Noncompliance
Notices of Violation
Photographs
Police 5Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - PEN 802(d)(4) - (4Y)
CA - Law Enforcement Evidence and Property Management Guide Santa Clara Municipal Code 2.80.050 - (MAINT)
NOTE: Records for repeat offenders may be retained longer to document a history of violations
011 Accounts Payable and Receivable
Records and information related to the accounting of monies paid or received by the City, as well as the Mendota Community Corporation (MCC), including payment for financial obligations.

Aging Reports
Asset Forfeiture Funds
Bequests
Cash Management Records (cash disbursement, cash register receipts, cash receipts)
County Tax Payments
Credit Memos
Donations
Expense Reports, Reimbursements for Employees and Officials Fees and Taxes
FEMA Reimbursements
Form 1099 Records and Form W-9 Records
Invoices and Vouchers
Payables
Public Safety Tax
Purchasing Card Expense Reconciliation/Allocations
Receivables
Reconciliations
Refunds
Sales and Use Taxes Paid
Tax Revenue (e.g., gas taxes, property taxes, utility user taxes) Police 6Y CA - CCP 337 - (LA4Y)
CA - CCP 338 - (LA3Y)
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 8546.7 - (CL+3Y)
CA - GOV 34090 - (2Y)
US - 2 CFR 200.334 - (CL+3Y)
US - 26 CFR 31.6001-1(e)(2) - (5Y)
US - 26 USC 6531 - (LA6Y)
US - 29 CFR 97.42 - (3Y)
US - 48 CFR 4.705-1 - (4Y; 2Y)
012 Audits - Internal, External and Administration
Records and information related to both internal and external audits of City activities and administration of auditing activities, including reviewing and documenting operational, compliance, or financial information created as a part of an audit.

Annual Audit Reports
Audit Files, Plans
Audit Schedules
Audit Workpapers
Auditors Reports
General Purpose Financial Audits, Single Audits
Management Responses
Responses
Police 6Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 8546.7 - (CL+3Y)
CA - GOV 34090 - (2Y)
US - 26 CFR 31.6001-1(e)(2) - (5Y)
US - 26 USC 6531 - (LA6Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
Prepared by Kaizen InfoSource Page 3
City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year 013 Payroll
Records and information related to the accounting of payroll earnings, deductions, and issuance. This also includes records and information reflecting all earnings and benefits paid to each employee, including:
- Name, address, SSN
- Total amount and date of payments
- Period of service covered for each
- Withholding
- Tax collected
Benefit Payments
Deduction Authorizations, Registers, Reports
Deferred Compensation
Educational Reimbursements
Employee Master File
Federal and State Tax
Garnishments
Overtime Authorizations
Payables
Payroll Checks, Copies, Stub Reports
Payroll Certifications, Controls, Earnings
Payroll Taxes
PERS Reporting
Processing Reports, Reports to Government
Salary Schedules
Timekeeping Records (timecards, out of class forms/reports, extra help requests )
W-2, W-4
Police 6Y CA - 2 CCR 570.5 - (5Y)
CA - 2 CCR 571(b)(1)(E) - (5Y)
CA - 8 CCR 11040(7)(c) - (3Y)
CA - 22 CCR 1085-2(c) - (4Y)
CA - GOV 12946 - (4Y)
CA - GOV 34090 - (2Y)
CA - LAB 226a - (3Y)
CA - LAB 1174(d) - (3Y)
CA - LAB 1197.5(e) - (3Y)
CA - UIC 1132 - (LA3Y)
US - 20 CFR 655.760 - (3Y)
US - 26 CFR 31.6001-1(e)(2) - (5Y)
US - 26 USC 6531 - (LA6Y)
US - 29 CFR 516.5 - (3Y)
US - 29 CFR 516.6 - (2Y)
US - 29 CFR 1620.32 - (2Y)
US - 29 CFR 1627.3(a) - (3Y)
US - 29 USC 436 - (5Y)
US - 48 CFR 4.705-2 - (4Y; 2Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
014 Personnel Records
All documents related to paid employees (full and part-time), unpaid volunteers, and interns including but not limited to:
- selection/hiring
- assignments
- promotion
- demotion
- transfer
- layoff / recall / out-placement
- separation / discharge / resignation
- pay rates / other terms of compensation
- work authorizations
- benefit actions
- leave records
- job required trainings
- POST training for Peace Officers
- Ethics
- FEMA/SEMS/CSTI
- Fire Extinguisher
- First Aid/CPR
- Harassment
- Privacy
- Safety
- Specialized Equipment
- Child Protective Services & Boundaries
Applications
Awards, Commendations, Certificates
Benefit Actions (enrollment, claims, changes, life events, retirement)
DMV Records (pull notices )
Employee Driver Qualification Files
Employee Policy Acknowledgements
FMLA Leave Records
I-9 Documents & Immigration Supporting Documentation
Individual Employee Agreements, Contracts (copies )
Individual Education, Development, Training Records
Job Offer Letters, Conditional Offers of Employment
Oaths of Office
Performance Evaluations, Reviews or PIPs
Recognition
Records Pertaining to EE Driving Records
Volunteer Acknowledgements, Waivers, Executed Policy Receipts Police Separation+5Y CA - 2 CCR 11013(c) - (AC+2Y)
CA - GOV 12946 - (T+2Y)
CA - GOV 34090 - (2Y)
CA - LAB 1198.5(c)(1) - (T+3Y)
CA - LAB 2810.8(b)(4) - (3Y)
CA - VEH 1808.1(c) - (1Y)
US - 8 CFR 274a.2 - (3Y or T+1Y, whichever is longer)
US - 20 CFR 655.760 - (T+1Y)
US - 29 CFR 825.500(b) - (3Y)
US - 29 CFR 1602.14 - (AC+1Y)
US - 29 CFR 1602.31 - (AC+2Y)
US - 29 CFR 1627.3(b) - (T+1Y)
US - 41 CFR 60-1.12(a) - (AC+2Y)
US - 41 CFR 60-741.80 - (AC+2Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
Prepared by Kaizen InfoSource Page 4
City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year 015 Recruitment
Records and information related to recruitment of qualified persons for both paid and unpaid position with the City, whether full time or temporary, including:
- Applications and related records of candidates interviewed but not hired or accepted - Applications received but not acted upon
Applications, CVs, Resumes (rejected, unsolicited)
Applicant Tracking Records (hired, rejected )
Background Packets
Drug Testing, Pre-Hire Screening - candidates not hired/accepted Eligible Lists
Job Postings, Announcements
Job Requisition Requests
Job Specifications
Miscellaneous Hiring Process Notes
Position Information
Personal History Statement (PHS)
Rating Sheets
Temporary Staffing
Test Results
Test and Examination Materials
Unpaid Interns (rejected )
Volunteers (rejected )
Police 5Y CA - 2 CCR 11013(c)(2) - (2Y)
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 12946 - (2Y)
CA - GOV 34090 - (2Y)
US - 29 CFR 1602.31 - (2Y)
US - 29 CFR 1627.3(b)(1) - (1Y)
US - 41 CFR 60-741.44(f)(4) - (3Y)
US - 41 CFR 60-741.44(k) - (3Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
016 Criminal Registrations - Adult Arsonists and Sex Offenders Records for those required to register as sex offenders or adult arsonists.

Case Files
Reports
Police Life* CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - PEN 290(d) - (Tier 1 - 10Y; Tier 2 - 20Y; Tier 3 - Life of Offender) CA - PEN 457.1(b)(2) - (Life of Arsonist)
Santa Clara Municipal Code 2.80.050 - (MAINT)
* Life of the offender
017 Criminal Registrations - Gangs
Records for those required to register as gang violence offenders.

Case Files
Reports
Police CU+5Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - PEN 186.32(c) - (5Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
018 Criminal Registrations - Juvenile Arsonists
Records for those juveniles required to register as arsonists.

Compliance History
Offender Information
Offense Information
Registration Information
Reporting Requirements
Police Age 25 or SEAL+5Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y)
CA - PEN 457.1(d) - (Upon reaching age of 25 or when records are sealed)
CA - WIC 781(d) - (SEAL+5Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
019 Non-Criminal Police Incident Reports
Records and information of suspicious circumstances, overdoses, reports of assistance granted to outside agencies, reports of incidents taken at Levi Stadium, and any other non- criminal police reports not described elsewhere.

Reports
Statements
Police CU+5Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 (2)
Santa Clara Municipal Code 2.80.050 - (MAINT)
020 Parking Enforcement and Traffic Control
Records and information of the Police Department's activities to enforce parking ordinances and control City traffic.

Parking Citations
Payment Information
Residential Parking Permits
Police 4Y CA - CCP 337 - (LA4Y)
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - PEN 802 - (LA1Y; LA2Y; LA3Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
Prepared by Kaizen InfoSource Page 5
City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year 021 Police - Community Outreach, Engagement, and Public Relations Records and information regarding internal and external-facing communications, advertising and press relations materials, including documentation of outreach activities/events held in cooperation or for the benefit of Police Department staff and for the local community, including:
- Coffee with a Cop
- Community Policing
- National Night Out
- Police Citizens' Academy
- Resources for Schools
- Chiefs Advisory Committee
Applications
Brochures, Flyers
Equipment Demonstrations
FAQs
Flyers
Media Packets
Newsletter
PowerPoint Presentations
Press Releases
Public / Media Inquiries
Public Information / Outreach / Education
Public Surveys
Publicity Files
Registrations
Social Media Documentation
Speeches
Tours
Police 4Y CA - CCP 337 - (LA4Y)
CA - GOV 8546.7 - (CL+3Y)
CA - GOV 34090 - (2Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
022 Police - Complaints, Internal Investigations - No Sustained Finding of Misconduct Documentation of complaints received, formal inquiries, and investigations, including those by Internal Affairs, involving Police department employees (includes officer involved shootings) where there is no sustained finding of misconduct.

Actions Taken
Citizen Complaints
IA Investigative File
Personnel Complaint Packet
Statistics and Reports
Police Completion of
Investigation+5Y
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 12946 - (4Y)
CA - GOV 34090 - (2Y)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
CA - PEN 801.5 - (4Y)
CA - PEN 832.5(b) - (5Y, where there is not a sustained finding of misconduct)
CA - VEH 2547 - (3Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
023 Police - Complaints, Internal Investigations - Sustained Finding of Misconduct Documentation of complaints received, formal inquiries, and investigations, including those by Internal Affairs, involving Police department employees (includes officer involved shootings) where there is a sustained finding of misconduct.

Citizen Complaints
Departmental Actions
Police Final Resolution+15Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 12946 - (4Y)
CA - GOV 34090 - (2Y)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
CA - PEN 801.5 - (4Y)
CA - PEN 832.5(b) - (15Y, where there is a sustained finding of misconduct)
CA - VEH 2547 - (3Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
Prepared by Kaizen InfoSource Page 6
City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year 024 Police - General Support and Administrative Records Records of general department support activities and administrative reports received and/or generated in the routine course of law enforcement activities and not associated with a case number.

Activity Reports
Annual Summaries
Citizen's Academy
Daily Bulletins
Donations (monetary, in-kind)
Hospital Mandated Reports
Logs (booking, incidents, gun/narcotics destruction, training) Juvenile Detention Logs
LiveScan Research (for non-City organizations)
Military Equipment Reports
NIBRS Reports
Official Department Correspondence
Organization Charts
Published Reports
Racial Identity and Profiling Act Data
Regulatory Reports
Ride-Along Program Records (waiver forms)
Shift Rosters
Statistics (criminal, non-criminal)
Traffic Stops Reporting
Vehicles Assignments
Watch Commander Reports
Police 2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
Santa Clara Municipal Code 2.80.080 - (1Y)
025 Police - Permits Issued
Documentation of permits issued by the Police department for activities including those for:
- Adult Book Stores
- Alarms (residential, commercial)
- Bicycles
- Bingo Establishments
- Closing-out Sales
- Concealed Weapon
- Curb Painters
- Firearm Dealers
- Food Trucks
- Massage Establishments
- Mobile Food Trucks
- Motor Funeral Escort Drivers
- Pawn/Second-hand Dealers
- Private Security
- Public Entertainment
- Residential Parking
- Solicitor/Peddler/Street Vending
- Taxicabs/Pedicabs
- Tow Drivers
Applications
Complaints
Fees Collected
Renewals
Police While Active+4Y CA - CCP 337 - (LA4Y)
CA - GOV 34090 - (2Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
Santa Clara Municipal Code 5.05.250 - (1Y)
Santa Clara Municipal Code 5.30.090 - (2Y)
Santa Clara Municipal Code 5.35.060 - (1Y)
Santa Clara Municipal Code 5.35.370 - (1Y)
Santa Clara Municipal Code 5.35.470 - (1Y)
Santa Clara Municipal Code 5.40.090 - (1Y)
Santa Clara Municipal Code 5.75.190 - (1Y)
Santa Clara Municipal Code 8.40.030 - (1Y)
026 Police - Seized or Unclaimed Property Records
Records documenting tracking and management of physical property seized by the Police department, or collected by the Police department but unclaimed, and not assigned to a case number or considered as evidence in a criminal investigation.

Notice to Claim Property Letters
Property Dispositions
Property Receipts
Purge Manifest
Police 2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - Law Enforcement Evidence and Property Management Guide Santa Clara Municipal Code 2.80.050 - (MAINT)
Prepared by Kaizen InfoSource Page 7
City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year 027 Police Case Files - Arson Investigations
Records and information associated with arson investigations.

Case Files
Evidence Files
Investigations
Police Permanent CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
CA - PEN 799 (PR)
CA - PEN 800 (LA6Y)
CA - PEN 801 - (LA3Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
028 Police Case Files - Assaults on Police Officers
Records and information created in the documenting of a felony or misdemeanor assault of a police officer with or without weapons.

Reports
Statements
Police While Active+6Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 (2)
CA - PEN 800 - (LA6Y)
CA - PEN 801 - (LA3Y)
CA - PEN 802 - (LA1Y; LA2Y; LA3Y)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
Santa Clara Municipal Code 2.80.050 - (MAINT)
029 Police Case Files - Dead Bodies
Records, crime reports and evidence associated with investigations of dead bodies, whether by natural causes or found.

Reports
Statements
Police While Active+10Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
CA - PEN 799 - (PR)
Santa Clara Municipal Code 2.80.050 - (MAINT)
* Case is active until body has been identified and cause of death determined. If determination is made that the death was a homicide, records are recategorized as "Felony Murder/Homicide" case files (see "Police Case Files - Felony Murder/Homicide, Capital Offenses, Child Abuse, Elder Abuse, and Violations of Public Trust" below). 030 Police Case Files - Domestic Violence
Records, crime reports and evidence associated with investigations and served protective orders for domestic violence.

Criminal Protective Orders
Reports
Restraining Orders
Statements
Police While Active+10Y CA - CCP 337.5 - (LA10Y)
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
CA - PEN 13710 (MAINT)
Santa Clara Municipal Code 2.80.050 - (MAINT)
031 Police Case Files - Felonies, Excluding Murder/Homicide, Capital Offenses, Crimes of Sexual Violence, Child Abuse, Elder Abuse, and Violations of Public Trust Records, crime reports and evidence associated with felony violations of laws, excluding homicide and capital violations.

Case Files
Reports
Police While Active*+6Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y)
CA - PEN 799 - (MAINT)
CA - PEN 800 - (LA6Y)
CA - PEN 801 - (LA3Y)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
Santa Clara Municipal Code 2.80.050 - (MAINT)
* Case becomes inactive when it has been adjudicated, all appeals exhausted or all time served.

Prepared by Kaizen InfoSource Page 8
City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year 032 Police Case Files - Felony Murder/Homicide, Capital Offenses, Child Abuse, Elder Abuse, and Violations of Public Trust
Records, crime reports and evidence associated with capital felony violations of laws, including homicide, child abuse, elder abuse, embezzlement of public funds, 5150 cases, mental health, or falsification of public documents.

Case Files
Reports
Police Permanent CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - PEN 799 - (PR)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
Santa Clara Municipal Code 2.80.050 - (MAINT)
No limitation on commencement of action; PC §261, 286, 288, 288a, 288.5, 289, 289.5, and 799.
033 Police Case Files - Misdemeanors, Infractions
Records, crime reports and evidence of misdemeanors and infractions, including traffic incidents and parking/moving citations and appeals.

Appeals
Case Files
Reports
Police 3Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - PEN 802 - (LA1Y; LA2Y; LA3Y)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
Santa Clara Municipal Code 2.80.050 - (MAINT)
034 Police Case Files - Missing Persons, Protective Custody and Runaways Records, crime reports and evidence associated with missing persons and runaways.

Case Files
Reports
Police While Active+2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y) CA - GOV 34090 - (2Y)
CA - Law Enforcement Evidence and Property Management Guide Santa Clara Municipal Code 2.80.050 - (MAINT)
* Case remains active until solved
035 Police Case Files - Sealing of Records
Records of court orders to seal records.

Case Files
Reports
Police SEAL*+3Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - PEN 851.8 - (SEAL+3Y)
CA - PEN 851.90 - (MAINT)
CA - WIC 781.5(a) - (SEAL+3Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
*SEAL = Date Records Sealed
036 Police Case Files - Stolen Property
Records, crime reports and evidence associated with stolen property.

Case Files
Reports
Police While Active+3Y CA - CCP 338(c) - (LA3Y)
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
Santa Clara Municipal Code 2.80.050 - (MAINT)
* Case remains active until solved
037 Police Case Files - Traffic Collisions - Fatal
Records, crime reports and evidence associated with traffic collisions involving fatalities.

Case Files
Reports
Police Permanent CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
CA - PEN 799 - (PR)
CA - Law Enforcement Evidence and Property Management Guide, 4th Edition (2022)
Santa Clara Municipal Code 2.80.050 - (MAINT)
038 Police Dispatch Telephone and Radio Communications Records Routine daily recording of telephone communications and all radio communications relating to the operations of the department.

Audio Telephone Recordings
Audio Radio Recordings
911 Call Recordings
Police 6M* CA - GOV 34090.6 - (Routine Audio: 100D)
Santa Clara Municipal Code 2.80.050 - (MAINT)
* Note: If recordings are evidence in any criminal prosecution, the recording becomes part of the case file. In the event that the recordings are evidence in any claim filed or any pending litigation, they shall be preserved until pending litigation is resolved.

Prepared by Kaizen InfoSource Page 9
City of Santa Clara
Police Department Records Retention Schedule
Record No. Record Name and Description Example Records Responsible Department(s) Retention Legal Citations and Comments

ACRONYMS USED IN LEGAL CITATIONS
AC = While Active CU = Current Year CL = Closed D = Day FR = Final Resolution LA = Limitation on Action LI = Life (of program, asset) M = Month MA = Maturity MAINT = Maintain Records PR = Permanent S = Superseded T = Termination Y = Year 039 Police K-9 Records
Records documenting the acquisition, assignment and care of the Police Department's K-9 unit.

Acquisition Records
Assignment and Ownership Records
K-9 Program Records
Maintenance and Care
Police Life*+3Y CA - CCP 338 - (LA3Y)
CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
*Life of the animal.
040 Police Routine Body-Worn Camera Records
Recordings of routine body-worn camera (BWC) video monitoring to include time and date of video, location of video and other related information not assigned to a case.

Body-Worn Camera Recordings (body cam, BWC ) Police 60D* CA - PEN 832.18(b)(5)(A) - (60D) Santa Clara Municipal Code 2.80.050 - (MAINT)
*Note: 60 day retention is for non-evidentiary recordings, only.

Evidentiary recordings become part of the case file.
*Exception: If the recording is of an incident involving the use of force by a peace officer or an officer-involved shooting, or it is relevant to a formal or informal complaint against a law enforcement officer or a law enforcement agency, the recording should be retained for applicable retention period.
041 Police Routine Body-Worn Camera Video - Records of Access and Deletion of Recordings
Records and logs of access and subsequent deletion of body-worn camera video recordings.

Access Log
Deletion Logs
Reason for Access
Video File information
Police Permanent CA - PEN 832.18(b)(5)(E) - (PR)
Santa Clara Municipal Code 2.80.050 - (MAINT)
042 Police Routine Data Collection and Video Records
Recordings of routine audio and video monitoring, other than body-worn camera recordings, to include time and date of recording, location, and other related information.

Automated License Plate Reader
Building Surveillance Recordings
Interview Rooms
Routine CED Downloads
Police 1Y* CA - GOV 34090.6 - (Routine Video: 1Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
*Note: If recordings are evidence in any criminal prosecution, the recording becomes part of the case file. In the event that the recordings are evidence in any claim filed or any pending litigation, they shall be preserved until pending litigation is resolved.
043 Security, Access Operations
Records and information regarding physical access controls and protection for City buildings and facilities.

Access Controls
Access Reports
Building Security Forms
Daily Activity Logs
Facility Key Lists
Key Cards
Security Guards
Transaction Logs
Visitor's Logs
Police 2Y CA - GOV 945.6(a)(2) - (LA6M; LA2Y)
CA - GOV 34090 - (2Y)
Santa Clara Municipal Code 2.80.050 - (MAINT)
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