Meetir.g Date:~/ l <ti oti AGENDA REPOR':' 1-B.2 Al;,;mda Item # ___ _ City of Santa Clara, California Santa Clara
ktOd
;1m1
2001
Date: July 30, 2009
To: City Manager for Council Action
From: John C. Roukema, Director of Electric Utility
Subject: Approval of an Agreement for Services with Siemens Energy, Incorporated and a Software License and Maintenance Agreement with eMeter Corporation for the Purchase and Implementation of a Meter Data Management Software System EXECUTIVE SUMMARY:
The SVP Meter Connect program (a.le.a. Smart Grid) has reached a significant milestone with selection of Siemens Energy, Incorporated as the winner in an extensive, multi-departmental RFP process for a Meter Data Management System (MDMS) that garnered highly competitive proposals from all five major providers of MDMS applications. Under the proposed agreement, Siemens will utilize the MDMS to integrate the City's two existing meter reading systems with the billing system as a first phase and integrate a yet-to-be acquired fully automated meter reading system for all of Santa Clara in a second phase.
For the 2008-2009 fiscal year, a CIP project and five-year plan was approved for the purpose of defining, procuring and implementing an Advanced Metering Infrastructure (AMI), including an MDMS, to work in conjunction with other City systems. This MDMS purchase and implementation is part of a carefully planned project to procure the systems and technology necessary to fully realize the benefits of AMI, or smart grid infrastructure. The MDMS is a system that will house and provide utility meter data for the City. In conjunction with the AMI system, it will enable the future implementation of valuable capabilities including remote utility billing data collection, utility outage management, improved utility asset management, and enhanced customer services for citizens and businesses. Initially, the expected benefits include lower Utility and Finance operating costs by enabling remote data collection and augmented service delivery. Future benefits are expected as other applications are integrated into this platform.
The Agreement for Services with Siemens allows the City to purchase and utilize MDMS software, along with the professional services and support necessary to install and configure this software within the City's information technology infrastructure as defined in the scope of work. In addition, the Software License and Maintenance Agreement defines the ongoing support for the software product. A copy of the Agreement for Services with Siemens and the Software License and Maintenance Agreement are available for review in the Council offices.
ADV ANT AGES AND DISADVANTAGES OF ISSUE:
Approval· of these agreements will allow the City to fully leverage the proposed software capabilities and achieve the desired operational process improvements, along with improved customer service and fulfillment of existing and pending regulatory requirements. If the City does not actively pursue the software implementation, the City will forego the opportunity to utilize the enhanced customer services, capture operational efficiencies and struggle to meet evolving regulatory requirements. The utilization of Siemens products and services will not result in any significant additional operational costs in the short term and expected to lower meter reading costs in the longer-term.
F:\COUNCIL\ACTI0N\MARKETING C0NTRACTS\LPO.SIEMENS MDMS AGREEMENTS.DOC REV 02/26/08 Memorandum to City Manager for Council Action
• Siemens Energy Inc. Agreement fr ' - ~rvices and Software License and Maintenam greement July 30, 2009 Page 2
ECONOMIC/FISCAL IMPACT:
The cost of services in the Siemens Agreement for Services is not to exceed $1 ,313,645. The cost of travel in the Siemens Agreement for Services is not to exceed $291,732. The cost for the associated eMeter Software License and Maintenance Agreement for two years is not to exceed $133,733. Total not-to-exceed costs for both agreements is $1,739,110. Funding for these services is available in the utility enterprise Capital Improvement Budget: Implementation of Advanced Metering Infrastrncture, account 591-1313-80300-2111-(F)39700.
RECOMMENDATION:
That the Council approve, and authorize the City Manager to execute, an Agreement for Services with Siemens Energy, Incorporated, in an amount not to exceed $1,605,377.00, and a Software License and Maintenance Agreement with eMeter Corporation, in an amount not to exceed $133,733.00, for the Purchase and Implementation of a Meter Data Management Software System. f,t6hn C. Roukema
fb irector of Electric Utility
APPROVED:
ty Manager
Documents Related to this Report:
1) Agreement/or Services )l}it/i Siemens Energy, Incorporated ,. ~
Certified as to Availability of Funds: 5-::/;:,
591-1313-80300-2111 $1,739,110.00
1A_ . ~
Uma Chokkalingam
Acting Director of Finance
!VIAJORITY VOTE OF COUNCIL
2) Soft)l}are License and Maintenance Agreement )l}ith eMeter C01poratio11
CITY OF SANTA CLARA
AGENDA MATERIAL ROUTE SHEET
I Com1cil Da~e: August 18, 2009
SUBJECT: Approval of an Agreement for Services with Siemens Energy, Incorporated and a Software License and Maintenance Agreement with eMeter Corporation for the Purchase and Implementation of a Meter Data Management Software System
PUBLICATION REQUIRED:
The attached Notice/Resolution/Ordinance is to be published_ time(s) at least __ days before the scheduled meeting/public hearing/bid opening/etc., which is scheduled for _____ , 2009.
AUTHORITY SOURCE FOR PUBLICATION REQUIREMENT:
Federal Codes:
Title _____ U.S.C. § _____ _
(Titles ru11 1 through 50)
Federal Regulations:
Title _____ C.F.R. § _____ _
(Titles ru11 1 thro11gh 50)
City
California Codes:
Code _________ § _____ _
(Le., Government, Street a11d Highway, Public Reso11rces) California Regulations:
Title __ California Code of Regulations§ __
(Titles run 1 through 28)
City Charter§ ____ _ (i.e., 1310. Public Works Contracts. Notice published at least once at least ten days before bid openi11g) City Code§ _____ _
1. As to City Functions, by
2. As to Legality, by
3. As to Environmental
Impact Requirements, by
4. As to Substance, by
t Attorney's Office/CAO Assignment No 09.0902/09.0903
Director of Planning and Inspection
tyMaager
Rev.Date 05/05/09
S:\Agenda Report Processing\FORMS AND INFORMA TION\Route Sheet for Agenda Material.doc