Date: Februar y 18, 2026
To: Executive Director
Santa Clara Stadium Authorit
y
From: Procurement Department
Fort
y Niners Stadium Management Company LLC
Subject: Recommendation for Award fo r Gachina Landscape Management Contract Amendment
Recommendation:
1. Recommend approval for Stadium Manager to execute the first amendment with Gachina Landscape Management for landscaping maintenance services at Levi’s Stadium to extend the term of the agreement from April 1, 2026 to March 31, 2027, for the fourth contract year with a not-to-exceed amount of $40,000. The total aggregated contract amount shall not-to-exceed $250,000. Amendment shall update the agreement to include a termination for convenience clause, allowing the Stadium Manager to terminate the agreement with thirty (30) calendar days’ advance notice to the contractor.
Background:
On April 18, 2023, the SCSA Board approved Stadium Manager’s request to establish a three-year agreement with Gachina Landscape Management (Gachina) to provide landscaping maintenance services with an option to renew for two one-year periods. The initial term of the agreement was from April 19, 2023 through March 31, 2026, with an aggregate not-to-exceed amount of $210,000 over the three-year period.
Stadium Manager provides management services for Levi’s Stadium on a continual, year round basis, including overseeing the day-to-day operations and maintenance.
Landscaping services are essential to maintain the stadium in the required condition as a world-class venue. These services ensure the facility remains in optimal condition for daily staff activities and events.
Stadium Manager is currently finalizing a formal competitive solicitation process to select a provider for the next contract term. Proposals were received on December 3, 2025, and evaluations are expected to conclude in mid-February. A recommendation for an award is anticipated to be submitted to the SCSA Board by the end of March or early April 2026.
Initially, Stadium Manager sought a month-to-month extension to maintain continuity through the solicitation process. However, Gachina would not accept a month-to-month
agreement. To ensure the stadium does not have a lapse in service, Stadium Manager recommends exercising the one-year option.
The amendment will incorporate a termination for convenience clause. This allows Stadium Manager to terminate the agreement with thirty (30) calendar days’ advance notice to the contractor. This approach ensures business continuity and provides the necessary coverage overlap in the event of a vendor transition.
Fiscal Impact:
The cost for landscaping maintenance services is covered in the proposed FY26/27 SCSA Budget, Engineering Department budget, as a shared expense.