Governance &
Ethics Committee
Action on the 2026 City
Council Priority Setting
Session Framework
Jōvan Grogan, City Manager
Agenda Item No. 3.F (#26-387)
April 7, 2026
Background
• Current Process:
Annual City Council Priority Sessions
Goal: Establish citywide priorities and initiatives
for upcoming fiscal year
• 2024 & 2025 Council Priority Sessions
– Consultant Raftelis selected as meeting facilitator
– In 2024, Priority Areas of Focus with Strategic Outcomes were established • 2026 Council Priority Sessions
– Discussed proposed framework at Governance and Ethics Committee on March 30, 2026
Components of 2026 Process
Status on 2025/26
Priorities Budget Update
Priority Setting –
Council Identifies
Top Priorities
Public Comment
Conflict Resolution
Training
Dashboard for
Progress Updates
Proposed Framework
Component Annual Priority Setting Sessions 2026 Priority Setting Session Schedule January – June (early in the year,
aligned with the budget process)
May 2026 – First initial session
Forum Retreat (multi-day, breakout
sessions)
Same
Timeframe At least one session held from 1 p.m.
into the evening
Same
Community
Engagement
• Scientific Survey
• Commissions, Boards,
Committees to submit 1-2
priorities for consideration
• Public Comment (throughout
session)
• Hybrid (Zoom and in-person)
Same except:
• Commissions, Boards,
Committees to be surveyed rather
than submitting directly
Proposed Framework (cont.)
Component Annual Priority Setting Sessions 2026 Priority Setting Session Council
Priorities
• Submit priorities in advance (3
weeks)
• Staff analysis prior to meeting
• At least 1 priority per
Councilmember on final list
• Final priorities ranked by City
Council
Same
Facilitator Pre-session meeting with each
Councilmember
Same
Reporting Dashboard to track priorities and
status & 6-month check in
Same
Old
Priorities
• Update on completed and ongoing
priorities
• Distribute 2024 priorities to Council
• Update on completed and ongoing
priorities
Recommendation
• Approve the 2026 City Council Priority Setting
Session Framework and Annual City Council
Priority Setting Session Framework