AMENDMENT NO. 1
TO THE GENERAL SERVICES AGREEMENT
CONTRACT NUMBER 10166
BY AND BETWEEN
FORTY NINERS STADIUM MANAGEMENT COMPANY LLC
AND
WEST COAST TURF
1. Parties and Date.
This Amendment No. 1 to the General Serv ices Agreement (“Amendment No. 1”) by and between the Forty Niners Stad ium Management Company LLC (“ Stadium Manager”) and West Coast Turf, a California corporation with its pr incipal place of busines s at 42-540 Melanie Pl., Palm Desert, CA 92211 (“Contractor”) shall be effective on April 1, 2026 (“Effective Date”).
Stadium Manager and Contractor are sometime s individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Contractor. The Stadium Manager and Cont ractor entered into an agreement titled “Levi’s Stadium General Services Agreement By And Between Forty Niners Stadium Management Company LLC And West Coast Turf”, dated April 1, 2023 (“Agreement”), for the purpose of Stadium Manager securi ng services as described in E xhibit A (the “Services”) from Contractor during the period of April 1, 2023 through March 31, 2026 (“Term”).
2.2 Amendment Purpose. The Stadium Manage r and Contractor desire to amend the Agreement to extend the Term in which Contractor shall pr ovide Services and update the applicable fees for the extended Term, and to increase the not-to-exceed amount under the Agreement.
2.3 Amendment Authority. This Amendment N o. 1 is authorized pursuant to Section 25 of the Agreement.
3. Terms
3.1 Amendment. The Term of the Agreement is hereby extended for one (1) additional year which shall expire on March 31, 2027.
3.2 Amendment. Exhibit B, Contractor Compensation and Fees and Schedule A is hereby deleted in its entirety and replaced with Exhibit B-1, Contractor Compensation and Fees, and Schedule A-1, which are attached hereto and incorporated herein by this reference.
3.3 Continuing Effect of Other Provisions. Except as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the Effective Date of this Amendment No. 1, whenever the term “General Services Agreement” or “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1.
Amendment No. 1
Contract Number 10166
3.4 Adequate Consideration. The Parties he reto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.
3.5 Severability. If any portion of this Am endment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
IN WITNESS WHEREOF, the Parties have caused this Amendment No. 1 to be executed by their respective authorized representatives.
FORTY NINERS STADIUM
MANAGEMENT COMPANY LLC
Approved By:
Francine Hughes
EVP and General Manager
Date
WEST COAST TURF
Mel Williams
Vice President
Date
Amendment No. 1
Contract Number 10166
EXHIBIT B-1
CONTRACTOR COMPENSATION AND FEES
A. The Parties mutually agree that as consideration for the Services contained in this Agreement, Stadium Manager shall compensate Contractor upon the comp letion (and verification of the completion by Stadium Manager) of the Services contained in Exhi bit A (“Scope of Work”) in accordance with the rates specified in Schedule A.
B. The pricing list below set out in Schedule A, wh ich is attached and incorporated into this Agreement, will govern all of Services provided by Contractor to Stadium Manager. Notwithstanding the foregoing, the Parties acknowledge and agree that the pric ing listed below may be required to change in accordance with documented changes to applicable law.
C. The pricing below includes cost per square foo t, which can be applied to both partial and full field replacements. Any quantities regarding field square footage included in this Agreement or any attached Exhibits are estimated quantities; those quantities are not guaranteed, but can be used as a reference.
Stadium Manager will not be required to use Contractor to service any minimum amount of field square footage.
D. The pricing below includes all costs, taxes, sh ipping, handling, and prevailing wages being paid for all labor in connection with the Services as required by Applicable Law.
E. Any and all additional costs, including taxes, shippi ng, handling, and any subcontractor costs, shall be at Contractor’s sole expense and Contractor sha ll have no right to invoice Stadium Manager or any third-party for any additional costs incurred by Contractor in the performance of the Services under this Agreement.
F. Budget
Total not to exceed amount for four years: $6,400,000. The breakdown of costs are as follows for the four-year period:
Year One – 4/1/23 through 3/31/24 - $1,600,000
Year Two – 4/1/24 through 3/31/25 - $1,600,000
Year Three – 4/1/25 through 3/31/26 - $1,600,000
Year Four – 4/1/26 through 3/31/27 - $1,600,000
Amendment No. 1
Contract Number 10166
SCHEDULE A-1
Pricing herein is for Custom Grown Tifway II Hybrid Bermuda Grass Grown on plastic (Sod Delivered & Installed between 11/15 - 01/15 to be Overseeded with Perennial Ryegrass).
Item Description Unit Price
All Installations done Monday-Friday will be
billed at:
4/1/23 – 3/31/24 = $3.70/square foot;
4/1/24 – 3/31/25 = $3.80/square foot;
4/1/25 – 3/31/26 = $3.90/square foot.
4/1/26
– 3/31/27 = $4.00/square foot.
All installations performed on Saturdays,
Sundays & Prevailing Wage Designated
Holidays will be billed at:
4/1/23 – 3/31/24 = $3.80/square foot;
4/1/24 – 3/31/25 = $3.90/square foot;
4/1/25 – 3/31/26 = $4.00/square foot.
4/1/26 – 3/31/27 = $4.10/square foot
For installations of less than 1,000 square
feet per day, a minimum charge of $3,750
shall apply.
$3,750 minimum charge
Payment bond If a payment bond is required that
would cost 3% of the contract value.
Ready Play Grass
(Sod Grown on Plastic)
All Ready Play Fields Grass fields
older than 18 months in age will accrue
a $0.10 per square foot/ per month
addition in price to be added to install
price at time of installation.
Nursery sod used in the establishment
of Ready Play Grass that has been
grown on imported USGA will have an
additional cost of $0.63/square foot.
Price Includes: all materials and labor necessary for the supply, delivery and installation of the sod.
Total not to exceed amount for four years: $6,400,000. The breakdown of costs are as follows for the four-year period:
Year One – 4/1/23 through 3/31/24 - $1,600,000
Year Two – 4/1/24 through 3/31/25 - $1,600,000
Year Three – 4/1/25 through 3/31/26 - $1,600,000
Year Four – 4/1/26 through 3/31/27 - $1,600,000
Date: March 19, 2026
To: Executive Director
Santa Clara Stadium Authorit
y
From: Procurement Department
Fort
y Niners Stadium Management Company LLC
Subject: Recommendation for Approva l - West Coast Turf Contract Amendment
Recommendation:
1. Approve and authorize the Stadium Manager to execute an Amendment No. 1 to the Agreement with West Coast Turf (Agreement) for supply, delivery, and installation of sod services at Levi’s Stadium to increase the maximum compensation by $1,600,000 to cover services from April 1, 2026 to March 31, 2027.
2. Authorize the Executive Director to approve future amendments to the Agreement to exercise the final one-year option for the fifth contract year and increase the not-to- exceed amount by $1,680,000 to cover services from April 1, 2027 to March 31, 2028 and increase the compensation and fee schedule to reflect rate increases not to exceed 5% over the prior year upon providing reasonable justification of rate increases, all subject to the same basic terms and conditions and budget appropriations.
3. Authorize the Executive Director to approve future amendment to the Agreement, under the same basic terms and conditions, for a period not to exceed six months beyond the fifth contract year through September 30, 2028 and increase the not-to-exceed amount by $840,000 to cover up to six months of services and increase the compensation and fee schedule to reflect rate increases not to exceed 5% over the prior year upon providing reasonable justification of rate increases, provided the Stadium Manager is engaged in an active competitive solicitation process and subject to budget appropriations. This extension is intended to support the transition to a recommended contractor and maintain continuity of business.
4. The total not-to-exceed maximum compensation for the Agreement, inclusive of all contract years and the six-month extension period, shall not exceed $8,920,000.
Background:
On April 4, 2023, the SCSA Board approved Stadium Manager’s request to establish a three-year agreement with West Coast Turf for the supply, delivery, and installation of sod for the field at Levi’s Stadium. The agreement includes an option to renew for two one-year periods. The initial term of the Agreement was from April 1, 2023, through March 31, 2026, with a not-to-exceed amount of $1,600,000 per contract year. The Board authorized the Executive to approve the exercise of any option to extend the agreement for up to two additional one-year periods, subject to budget appropriations.
Stadium Manager has a continued need for sod supply, delivery, and installation to maintain a safe, high-quality playing surface at Levi’s Stadium for both Non-NFL and NFL events. The vendor performs nearly five full field replacements per year. It is critical that a single, experienced vendor provides all services, as they control sod cultivation and possess detailed knowledge of the stadium’s field system, ensuring consistency, performance, and accountability.
By exercising the first of two one-year extension options, Stadium Manager will ensure continuity with West Coast Turf and maintain quality field surfaces.
West Coast Turf has now referred to Sod Grown on Plastic (SOP) as Ready Play Grass, which reflects their proprietary name.
To ensure the Stadium remains fully operational, Stadium Manager requires flexibility to manage vendor transitions effectively. In the event that a new provider is selected through a competitive solicitation process at the end of the fifth contract year, an extension of up to six months may be required. This transitional period allows for the seamless handover of specialized pest management and the mobilization of a new contractor without a lapse in essential services.
Fiscal Impact:
The cost for this service is covered in the proposed FY26/27 SCSA Budget, Groundskeeping Department, as a shared expense. Generally, Stadium Authority is responsible for 30% of the Shared Expenses portion of the agreement cost.
Year 5 and the as-needed 6-month extension each include a maximum 5% increase year over year in the compensation and fee schedule. This percentage is based on the potential rate increases exceeding the prior year fees given the overall lack of market certainty due to current economic and political factors.
The six-month extension period amount of $840,000 is included to provide coverage during an active competitive solicitation process if necessary. This is calculated based on the Optional Year 5 NTE with an additional 5% increase. This brings the total not-to-exceed maximum compensation to $8,920,000, inclusive of all contract years and the six-month extension period.
Description Combine NTE
Initial Three-Year Term (4/1/23-3/31/26) $4,800,000
Optional Year 4 (4/1/26-3/31/27) $1,600,000
Optional Year 5 (4/1/27-3/31/28) $1,680,000
6-Month As-Needed Extension Period (4/1/28-9/30/28) $840,000 Total Not-to-Exceed Maximum Compensation $8,920,000
RESPONSE TO COUNCIL QUESTION
RE: March 24, 2026 AGENDA
Item 4.C 26-315: Action on an Amendment No. 1 to the Agreement with West Coast Turf for the Supply, Delivery, and Installation of Sod for the Field at Levi’s Stadium to Extend the Term by One Year, Increase the Total Agreement Amount, Update the Compensation and Fee Schedule, and Delegate Authority to the Executive Director for Future Amendments
Question 1: The original RFP conducted in 2023 received only one bid from West Coast Turf. What specific outreach was conducted to identify potential competing vendors at that time, and can staff provide documentation of which vendors were contacted and why they declined to submit proposals?
Response: The original RFP in 2023 was published in Bonfire Interactive, the Stadium Manager’s eProcurement portal. In their Recommendation Memo requesting approval of the original agreement with West Coast Turf, the Stadium Manager stated that, in addition to inviting firms on their established supplier list, they also selected suppliers registered on the portal with specific commodity codes offering sod. As part of their 2023 request, the Stadium Manager provided Stadium Authority staff with a list of sod suppliers as part of their supporting documentation. That list included eight vendors in Northern and Central California, including West Coast Turf. Staff does not have any additional documentation on why the other vendors declined to submit proposals to the RFP aside from what the Stadium Manager has shared in their 2023 Recommendation Memo, that “While Stadium Manager reached out to a number of potential suppliers providing sod including delivery and installation services, the type of sod and method to grow and maintain it prior to installation as required by the Stadium Manager is not generally offered by many sod providers.”
Question 2: What outreach has the Stadium Manager conducted since 2023 to develop additional qualified vendors capable of meeting the stadium's sod requirements, and is there any documentation of those efforts?
Response: The Stadium Manager did not conduct an additional solicitation for vendors since 2023. This is because there is existing authority from the SCSA Board to utilize West Coast Turf for a total of 5 years (an initial 3-year term from April 1, 2023 to March 31, 2026, and two one-year extensions for the 2026-27 and 2027-2028 fiscal years). That contractual authorization was approved by the Board on April 4, 2023.
Item 4.C 26-315 proposes to retain the 5-year original term and provide for the option to increase it by 6 additional months (only if the Stadium Manager is engaged in an active competitive solicitation process), as well as provide a potential 5% compensation increase beginning in Year 5 of the original contract term and another potential 5% increase in the final 6 months.
Question 3: The staff report requests delegation of authority to the Executive Director to approve Year 5 and the six-month extension totaling up to $2,520,000 with no further Board action required. Why is Board oversight being removed from future extensions of a sole-source contract rather than requiring each option year to return to the Board for approval?
Response: There are incorrect assumptions in the question.
1) The West Coast Turf contract is not a sole-source contract. It is a contract that was competitively bid, and there was only one bidder from the solicitation. A sole-source contract is a procurement method where a contract is awarded to a single supplier without a competitive bidding process, justified by the unique capabilities of the supplier. The requested 6-month extension would only be authorized if the Stadium Manager is engaged in an active competitive solicitation process for the next contract term.
This is a normal and customary process that the City of Santa Clara, the SCSA, and other agencies 2 utilize. In fact, recognizing the time and expense to conduct competitive solicitation, the City of Santa Clara regularly extends the use of competitive solicitations for 7-10 years.
2) The Stadium Authority Board’s prior approval of the Agreement with West Coast Turf included authorizing the Executive Director to approve an annual contract extension for 5 years in an amount not to exceed $1,600,000 annual. As noted in the staff report and above, Item 4.C 26-315 proposes to retain the 5-year original term and provide for the option to increase it by 6 additional months (only if the Stadium Manager is engaged in an active competitive solicitation process), as well as provide a potential 5% compensation increase beginning in Year 5 of the original contract term and another potential 5% increase in the final 6 months. As such, the additional financial authority that is being requested is $920,000 (not $2.5M), broken down as...
• An additional $80,000 in year 5, for a total of $1,680,000. • An additional $840,000 for the first 6 months of year 6.
Anything beyond the outlined parameters will require additional Board approval. This approach to obtain approval for the full anticipated term of the contract, including the initial and option years, is consistent with City contracting practices, subject to budget appropriations and other required controls.
Question 4: The justification provided for pre-authorizing rate increases of up to 5% is "overall lack of market certainty due to current economic and political factors." What objective benchmark, such as CPI or regional market rates, was used to arrive at 5% specifically, and will that same benchmark be required to justify future rate increases before the Executive Director approves them?
Response: The Consumer Price Index All Urban Consumers in the San Francisco-Oakland region was used as a baseline indicator. Historical data from 2012 through 2025 reflects an average increase of
3.3%, with variability ranging from 1.7% in 2020 to a high of 5.6% in 2022. The most recent annual increase for 2025 was 2.2%. While the CPI reflects a moderate increase, it may not fully capture cost pressures in areas such as housing, food, and services in the Bay Area. Additionally, it is not uncommon for the City to budget and/or receive increases of 5% for goods and services. Accordingly, establishing an allowance of up to 5% for annual increase is considered prudent to account for regional market variability. Any requested increases must be supported by reasonable justification from the Stadium Manager and will be reviewed by staff against the CPI and other relevant factors to determine reasonableness. Under the current recommendation, any requested increases above 5%, even if reasonable, will need to go back to the Board for additional approval. Lastly, staff considered the fact that the 5% contractual authority was only requested for Year 5, which means that Years 1-4 would have been capped at $1.6M.
Lastly, given current geopolitical factors and rising costs, the Stadium Manager and SCSA staff believe that it is reasonably foreseeable that the future may be higher for sod based on a number of factors, including transportation, fuel, labor, and fertilizer, etc.
Question 5: Staff identified a new line item called "Ready Play Grass" in the amended fee schedule that turned out to be a rebranded name for an existing service already in the contract. Can staff confirm that no other existing services have been repackaged under new names or descriptions in the proposed Amendment No. 1 or updated fee schedules?
Response: There were no additional changes to the updated compensation and fee schedule aside from the identified line item for Ready Play Grass, rate increases that reflected CPI for certain existing line items (for installation), and inclusion of the budget for contract year 4.
Question 6: At approximately $320,000 per field replacement and nearly five replacements per year, 3 how is the Stadium Authority independently verifying that the 30/70 cost allocation between the Stadium Authority and StadCo is being correctly applied to each individual field replacement event, and has this specific allocation ever been reviewed by the Stadium Authority's independent auditor?
Response: The Stadium Authority contracts with KPMG to conduct a separate Agreed Upon Procedure (AUP) to sample and review the Shared Expenses, including groundskeeping costs. Part of KPMG's review does include verification of the 70/30 split of costs. Additionally, the KPMG Agreed Upon Procedures work for the SCSA included payments to West Coast Turf in their sample selections for FY21, FY22, FY23, and FY24.
Question 7: The FIFA World Cup begins June 13, 2026, less than three months from now. How many field replacements are anticipated in connection with the transition between the World Cup soccer configuration and the NFL season configuration?
Response: According to the Stadium Manager, the current expectation (consistent with the 2026/27 approved budget) is that there will be one new field required between FIFA and the start of the NFL season. This is updated information that was not available when the staff report was drafted.
Question 8: Under the World Cup Agreements with the Bay Area Host Committee and TeamCo, who is contractually responsible for paying for field replacements required specifically because of the World Cup, and has that cost been separately accounted for and excluded from the Stadium Authority's share of this contract?
Response: The Bay Area Host Committee is responsible for the cost of installing the pitch for World Cup events, and the cost is accounted for separately by ManCo. SCSA staff will continue to review expenses for this fiscal year to ensure that no BAHC costs are charged to the SCSA. This will also be covered in the scope of work for our year-end audits.
Question 9: The staff report states the exact amount for Shared Stadium Expenses groundskeeping under this contract is "currently unknown due to various factors including installation days and grass age." Given that this contract year begins April 1, 2026, nine days from now, why is that amount still unknown and when will the Stadium Authority have a firm estimate?
Response: There are several factors that are not determinable at this time, such as:
• Event scheduling often dictates the specific days on which field work occurs, and as detailed in Exhibit A to the contract, there are different charge rates for installations occurring on Monday to Friday (lower rate), versus weekends and Holidays (higher rate). • Weather also plays a significant role in the cost of turf replacement. Heavy rains, in particular immediately before or during NFL games, can result in field damage necessitating field work. • The concert schedule is also a significant factor, and the schedule can change throughout the year.
Question 10: The total not-to-exceed amount for this contract from inception through the six-month extension is $8,920,000. Can staff confirm that every dollar of this contract has been or will be competitively justified, and if not, what is the Stadium Authority's policy on sole-source contracts of this magnitude and duration?
Response: As noted above in the response to question 3, the West Coast Turf contract is not a sole- source contract. It is a contract that was competitively bid, and there was only one bidder from the solicitation. A sole-source contract is a procurement method where a contract is awarded to a single supplier without a competitive bidding process, justified by the unique capabilities of the supplier. The requested 6-month extension would only be authorized if the Stadium Manager is engaged in an active competitive solicitation process for the next contract term. This is a normal and customary process that the City of Santa Clara, the SCSA, and other agencies utilize. In fact, recognizing the time and expense 4 to conduct competitive solicitation, the City of Santa Clara regularly extends the use of competitive solicitations for 7-10 years.
Question 11: The staff report states that "the Stadium Manager does not anticipate any charges to FY 2026/27 Non-NFL Event expenses for field replacements; however, that may change as the Non-NFL Event calendar is updated." What is the process by which the Board would be notified if Non-NFL Event field replacement charges are added during the fiscal year, and does that require Board approval or can it be handled administratively?
Response: As noted in the response to question 7, according to the Stadium Manager, the current expectation (consistent with the 2026/27 approved budget) is that there will be one new field required between FIFA and the start of the NFL season. This is updated information that was not available when the staff report was drafted.
Question 12: West Coast Turf's proprietary growing and installation method is cited as justification for limiting competition. Has the Stadium Authority independently verified that no other vendor in the region is capable of providing equivalent sod services, and if not, what prevents us from requiring the Stadium Manager to demonstrate that through a new competitive solicitation before extending this contract further?
Response: The Stadium Manager intends to issue a new RFP prior to the end of the original five-year term (three years plus two one-year options), which ends on March 31, 2028. The requested six-month extension, through September 30, 2028, if needed, will allow sufficient time to complete the RFP process, execute a new agreement, transition services to the new service provider, if applicable.
However, if desired, a new RFP may be issued prior to the end of the anticipated term.
Additionally, it is important to note that the term “proprietary” in the staff report referred to the name “Ready Play Grass”, which is a registered trademark of West Coast Turf.
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-366 Agenda Date: 4/7/2026
REPORT TO COUNCIL
SUBJECT
Action on Monthly Financial Status and Investment Reports for December 2025 and Approve the Related Budget Amendments (ITEMS 2b AND 2e CONTINUED FROM MARCH 10, 2026) DEFERRED FROM MARCH 24, 2026
BACKGROUND
On March 10, 2026, the Monthly Financial Status and Investment Reports for December 2025 and related budget amendments (RTC 26-107) were brought forward for City Council consideration as part of the consent calendar. The recommended budget actions included as items 2b and 2e were pulled from the consent calendar while the balance of the recommendations was approved. Items 2b and 2e were continued to the March 24, 2026, City Council meeting.
DISCUSSION
The budget actions brought forward under items 2b and 2e recommend the transfer of $180,000 from the unrestricted fund balance in the Downtown Parking Maintenance District Fund to the Public Buildings Capital Fund to establish a Public Facilities Paid Parking project that will be used for a parking study. Funding for a parking study is requested to address prior City Council direction to investigate paid parking options for the City-owned parking lots at Franklin Square.
ENVIRONMENTAL REVIEW
The actions being considered do not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to section 15378(b)(4) of Title 14 of the California Code of Regulations in that they are fiscal activities that do not involve any commitment to any specific project which may result in a potential significant physical impact on the environment.
FISCAL IMPACT
The recommended budget adjustments are described in Attachment 1 and summarized below:
· Downtown Parking Maintenance District Fund - establishes a transfer to the Public Buildings Capital Fund to establish a new Public Facilities Paid Parking project; and · Public Buildings Capital Fund - recognizes a transfer from the Downtown Parking Maintenance District Fund and establishes a new Public Facilities Paid Parking project.
COORDINATION
This report has been coordinated with the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and City of Santa Clara Printed on 4/2/2026Page 1 of 2
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26-366 Agenda Date: 4/7/2026
in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
2. Approve the FY 2025/26 budget amendments in the following funds (as detailed in the Fiscal Impact section of the staff report and Attachment 1 of the staff report):
b. In the Downtown Parking Maintenance District Fund, transfers funding to the Public Buildings Fund and decreases the unrestricted ending fund balance, with a net impact of $0; and e. In the Public Buildings Capital Fund, recognizes a transfer from the Downtown Parking Maintenance District Fund and establishes a Public Facilities Paid Parking project, with a net impact of $180,000.
Five affirmative Council votes required to appropriate additional revenue, allocate unused balances
Reviewed by: Kenn Lee, Director of Finance
Approved by: Jovan D. Grogan, City Manager
ATTACHMENTS
1. FY 2025/26 Budget Amendments - Items 2b and 2e
City of Santa Clara Printed on 4/2/2026Page 2 of 2
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Attachment 1
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to Public Buildings
Capital Fund
180,000 This action establishes a transfer to the Public Buildings Capital Fund to establish the Public
Facilities Paid Parking project to fund a paid
parking study for Franklin Square. This transfer will
be supported by a reduction to the Unrestricted
Ending Fund Balance, which is comprised entirely
of the City's General Fund dollars that were
contributed to the Downtown Parking Maintenance
District Fund in prior years for maintenance
activities and will not be funded by property owner
contributions (five affirmative Council votes
required for the use of unused balances).
Unrestricted Ending Fund Balance (180,000) This action decreases the Ending Fund Balance to offset the recommended action above (five
affirmative Council votes required for the use of
unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from Downtown Parking
Maintenance District Fund / Public
Facilities Paid Parking (New
Project)
180,000 180,000 At the March 25, 2024, and April 3, 2024, City Council Priority Setting Sessions, City Council
directed staff to investigate paid parking options for
the City-owned parking lots at Franklin Square.
This action establishes the Public Facilities Paid
Parking project in the amount of $180,000 for the
parking study, funded by a transfer from the
Downtown Parking Maintenance District Fund
Unrestricted Ending Fund Balance; this fund
balance was generated from unspent General
Fund contributions for maintenance activities in
prior years (five affirmative Council votes
required to appropriate additional revenue).
180,000 180,000
Downtown Parking Maintenance District Fund (025)
FY 2025/26 Budget Amendments
Public Buildings Capital Fund (538)
1 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-244 Agenda Date: 4/7/2026
REPORT TO COUNCIL
SUBJECT
Public Hearing: Action on Appeal (PLN26-00094) of a Project Located at 2892 Mesquite Drive for Planning Commission’sAffirmation of an Approval of an Architectural Review Permit (PLN25-00561) Decision from the Development Review Hearing for a 621 Square Foot First Floor Addition and a 397 Square Foot Second Floor Addition to an Existing Two-Story 2,081 Square Foot Single-Family Residence with a 500 Square Foot Attached Garage on a 7,351 Square Foot Lot. CEQA Status:
Exempt from CEQA per Section 15301
REPORT IN BRIEF
Applicant of the Appeal: Sorin Spanoche & Andrea Cosmin Property Owner: Ling Zhou
General Plan: Very Low Density Residential
Zoning: Single-Family Residential (R1-6L)
Site Area: 0.13
Existing Site Conditions: The site consists of a two-story raised ranch style four-bedroom, two- bathroom residence built in 1955 at 2892 Mesquite Drive Surrounding Land Uses:
· North: Two-Story Raised Ranch Style Residence (R1-6L), across from Mesquite Avenue · East: Single-Story Ranch Style Residence (R1-6L)
· South: Single-Story Tract Home (R1-6L)
· West: Single-Story Ranch Style Residence (R1-6L)
SUMMARY
The property owner, Ling (“Annie”)Zhou, filed an application on July 23, 2025 requesting an Architectural Review approval for an addition and remodel at 2892 Mesquite Drive, a property located between Mesquite and Madrone Avenue in a predominately single-family residential neighborhood.
The application is for a 621 square foot first floor addition and a 397 square foot second floor addition to the existing two-story 2,081 square foot single-family residence. As required by Santa Clara City Code (SCCC) 18.120.020.D, Architectural Review Process - Public Hearing Required, the project was heard by the Development Review Officer (DRO) on December 10, 2025 and approved. At the hearing, five members of the public spoke against the project: they argued that the project design was inconsistent with the prevailing development pattern of the subdivision and would create sight line impacts to the neighboring properties due to landscape screening.
The appellants are the neighbors of 2892 Mesquite Drive; and filed an appeal of the DRO decision to the Planning Commission (Commission). The Commission heard the appeal during a duly noticed public hearing meeting on February 11, 2026. After the close of the public hearing, the Planning Commission voted to uphold the DRO’s decision and approve the project with a 4-3 vote.
The appellants have now filed an appeal of the Planning Commission’sdecision to City Council in accordance with SCCC 18.144.020.B. The project is now scheduled before the City Council for a City of Santa Clara Printed on 4/2/2026Page 1 of 8
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26-244 Agenda Date: 4/7/2026
accordance with SCCC 18.144.020.B. The project is now scheduled before the City Council for a public hearing, and pursuant to SCCC 18.144.030.E, the City Council hears Commission appeals de novo or “anew.” This means that while the Council may consider the earlier arguments before and determinations by the DRO and the Planning Commission as part of their own decision making, the Council is making its own determination based on the record presented, and is not merely reviewing the earlier arguments and decisions for compliance with applicable procedures and policies. The City Council has broad discretion and serves as the final decision maker on all single-family home design permits under SCCC 18.144.020.B.
BACKGROUND
On July 23, 2025, the owner, Ling (“Annie”) Zhou, submitted an application requesting an Architectural Review approval for the proposed 1,018 square foot first and second floor addition to their existing two-story 2,081 square foot single-family residence as required by SCCC
18.120.020.D., Architectural Review Process - Public Hearing Required. At a publicly noticed meeting - Development Review Hearing (DRH) on November 19, 2025, the Development Review Officer reviewed the request. The review was continued to the December 10, 2025 publicly noticed DRH due to technical difficulties with the meeting’shybrid capabilities and to allow for community feedback to be received. At the December 10, 2025 DRH, the DRO discussed if the first-floor addition on the front of the residence would break the prevailing development pattern of the subdivision and create sight line impacts to the neighboring properties. Five members of the public spoke against the proposal.
The DRO approved the request with the following two additional conditions of approval:
· Condition of Approval P3 (Guest Bedroom Setback):
“The proposed guest bedroom shall adhere to the prevailing development pattern in the subdivision by reducing the footprint of the proposed guest room by providing a greater front and side setback. The setbacks shall preserve the existing sight line of the adjacent property.” · Condition of Approval P4 (Front Yard Landscape): “Bushesand code-compliant hedges shall be added to the front yard.”
The appellants contested the DRO’sdecision as being inconsistent with the Santa Clara’sSingle- Family & Duplex Residential Guidelines (“Guidelines”)and filled a timely appeal to the Planning Commission on December 17, 2025.
On February 11, 2026, the Planning Commission conducted a duly noticed public hearing on the appeal of the DRO’sapproval of the Architectural Review Permit. At the meeting, the Commission heard presentations by staff, the appellant, and the property owner. The Commission discussed the appellants’ concerns that the proposal’s interior side and front setbacks were “not adjusted to complement adjacent development or to accommodate the special needs of the development.” No member of the public spoke for or against the appeal, however, staff received three written public comments supporting the appeal (opposing the project) on the day of the meeting, see Attachment 2, February 11, 2026 PC Staff Report weblink.
Staff recommended the approval of the project as designed, as the project is in compliance with development standards in the SCCC, the proposed addition is to an existing two-story residence, and the addition is consistent with the General Plan, Zoning Code and Design Guidelines. After the closure of the public comment, the Commission made a motion to affirm the decision of the DRO to approve the Architectural Review Permit on a 4-3 vote and opened the seven-day appeal period. The Planning Commission asked both parties to work with each other to find a compromise.
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Since the February 11, 2026 Planning Commission meeting, staff has had further communication with the applicant and the appellant and worked on addressing some concerns brought up by the Planning Commission. The property owner has agreed to plant bushes instead of constructing a new three-foot fence on her property to reduce any potential obstruction of the neighbor’ssight line, while the appellant has worked on specifying their appeal request. Staff continues to recommend approval without any further modifications to the conditions of approval.
On February 19, 2025, the appellants, Sorin Spanoche and Andrea Cosmin, filled a timely appeal of the Commission’s February 11, 2026, decision to the Santa Clara City Council (“Council”) in accordance with SCCC 18.144.020.B. The appellants allege that the Conditions of Approval P3 & P4 are too vague and subjective and are inconsistent with the Single-Family Design Guidelines.
DISCUSSION
The proposed project is in a residential tract that consists of single-story and two-story residences built in the ranch style architectural style popular in the 1960s as shown in the Vicinity Map on Attachment 1.
The proposed addition is to an existing two-story single-family home that was constructed in 1955.
The current zoning is R1-6L which allows for low density development such as single-family residences. The addition is minor in nature, as it is less than 50% of the floor area and protects the neighboring sight lines to the street. In the front yard, a new guest bedroom and new entry are proposed and in the rear yard, a new office is proposed. On the second floor, a new master bedroom suite is proposed. However the proposed addition meets the Zoning Code, all development standards and does not obstruct any sight lines. Overall, the building height and bulk are appropriate to the neighborhood. The roof materials, building materials and finishes are consistent with the neighborhood. The architectural features are appropriate to the neighborhood.
However, as stated previously, as part of condition P3 the DRO required the homeowner to further reduce the footprint of the proposed guest room by providing a greater front and side setback. The applicant has agreed to do this and has increased the setback by one foot. The applicant has also agreed to condition P4 by adding bushes and code-compliant hedges to the front yard.
Prior Action
At the February 11, 2025 Planning Commission public hearing and the December 10, 2025 DRH public hearing, staff supported the owner’spermit application after making the required Architectural Review findings under SCCC 18.120.020.F. The findings are listed below with the facts that support the finding under each finding in italics.
1. “That any off-street parking areas, screening strips, and other facilities and improvements necessary to secure the purpose and intent of [the] Zoning Code and the General Plan are a part of the proposed development, in that:”
o The proposal is consistent with SCCC 18.38.060.D as the garage still maintains the code compliant two parking spaces of at least 8.5 feet wide by 18 feet deep. o The proposed parking spaces are not located in the required front yard or side yard landscape areas as they are in the existing garage.
o The vehicle parking is in an all-weather material surfaced area.
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2. “That the design and location of the proposed development and its relation to neighboring developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood, will not unreasonably interfere with the use and enjoyment of neighboring developments, and will not create traffic congestion or hazard, in that:” o The proposed construction would not create any traffic congestion or hazards. o The public streets are adequate in size to accommodate a single-family residence of this size.
o The proposed design matches nearby residence in scale and would not impair the desirability of the neighborhood.
3. “That the design and location of the proposed development is such that it is in keeping with the character of the neighborhood and is such as not to be detrimental to the harmonious development contemplated by [the] Zoning Code and the General Plan, in that:” o Building height and bulk is appropriate relative to the neighborhood and the project meets all development standards in the Zoning Code.
o Roof materials, building materials, and finishes work in conjunction with one another and consistent with the architectural style of the building. o Architectural features of the proposed design are true to the architectural form and appropriate for the neighborhood.
o A tree will remain in the front yard to provide shade, soften the building, improve the streetscape, and comply with the City’s Climate Action Plan.
4. “That the granting of such approval will not, under the circumstances of the particular case, materially affect adversely the health, comfort or general welfare of persons residing or working in the neighborhood of said development and will not be materially detrimental to the public welfare or injuries to property or improvements in said neighborhood, in that:” o The project is subject to the California Building Code and City Code requirements, which serve to regulate new construction to protect public health, safety, and general welfare.
5. “That the proposed development, as specified in the plans and drawings, are consistent with the set of more detailed policies and criteria for Architectural Review as approved and updated from time to time by the Council, which set shall be maintained in the Department. The policies and criteria so approved shall be fully effective and operative to the same extent as if written into and made a part of [the] Zoning Code, in that:”
o With adherence to condition P3 of the Conditions of Approval, the proposed construction is consistent with the City’s Single-Family & Duplex Residential Design Guidelines (2014):
§ As conditioned, the project would create a house design that is compatible in scale and character with the housing types that are typical in the neighborhood as the proposed design will have similar massing to the adjacent properties. o The proposed construction complies with the R1-6L Zoning District’s development standards.
o The proposed construction complies with the intent of the Santa Clara General Plan and all its policies.
o
December 2025 DRH Meeting
At the publicly noticed meeting of December 10, 2025, the DRO heard public comments from five members of the public who live in the project vicinity. The commenters expressed concerns regarding the massing of the proposed project (first and second floor additions). To address public concerns, the DRO added additional conditions of approval, P3 and P4, requiring the project to provide City of Santa Clara Printed on 4/2/2026Page 4 of 8
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26-244 Agenda Date: 4/7/2026
the DRO added additional conditions of approval, P3 and P4, requiring the project to provide increased front and side setbacks to adhere to the prevailing development pattern of the subdivision.
The owner accepted the additional conditions of approval and agreed to modify the plans. 2025 Appeal of DRO’s Decision
On December 17, 2025, the appellants filed a timely appeal of the December 10, 2025 decision. On February 11, 2026, the appeal was heard by the Commission within the 60-days of filing in accordance with SCCC 18.144.030. In their appeal application, the appellants alleged that finding five of SCCC 18.120.020.F could not be made and requested that the Commission overturn the DRO’sdecision on the basis that the proposal is not compatible with the prevailing development pattern found in the neighborhood.
February 2026 Planning Commission Meeting
On February 11, 2026, the Commission reviewed the request. The Commission discussed whether the updated development plans’ renderings are accurate and noted that they did not show the neighboring properties. They also had concerns with the appellant’sreasoning as their sight lines were already obstructed with the existing kitchen on the site. Staff stated that the Commission has the authority to add or modify conditions of approval as single-family residential projects are discretionary. The Commission voted 4-3 to affirm the DRO’sdecision and encouraged both sides to reach a compromise regarding the proposed fencing and air conditioner placement.
The weblinks to the DRH staff reports from November 19, 2025 and December 10, 2025, and the Commission report from February 11, 2026 are available as Attachment 2.
February 2026 Appeal of Commission’s Decision
Following the February 11, 2026 Planning Commission meeting, the appellants filed a timely appeal on February 18, 2026, of the Commission’sdecision to affirm the DRO’sapproval of the Architectural Review permit. Council will now hear this appeal within 60 days of filing in accordance with SCCC
18.144.030. In their application, the appellants request that the Council modify Conditions of Approval P3 & P4 to be objective by including an enforceable numerical setback distance. Their statements are found in Attachment 7.
Pursuant to SCCC 18.144.030.E, the City Council hears Planning Commission appeals de novo.
During the appeal hearing, the issues that may be raised and considered by the City Council are not limited to those raised by the appellant, and may include any aspect of the proposed project, whether or not originally considered as part of the decision being appealed. The City Council may affirm, affirm in part, vacate, modify or reverse the decision that is the subject of the appeal, based upon the required findings for architectural approvals. The City Council may adopt additional conditions of approval, which may address issues or concerns other than the subject of the appeal. If there is new or different evidence presented in the appeal, the City Council may refer the matter back to the DRO or Commission for further consideration.
The City Council serves as the final review authority for all decisions on Architectural Review of single-family residences under SCCC 18.144.020.B and therefore both parties have exhausted all administrative remedies. The City Council’s decision is final. In this matter, staff continues to recommend approval of the Architectural Review as conditioned as it is consistent with the General Plan and the SCCC; therefore staff recommends the City Council affirm the Planning Commission’s City of Santa Clara Printed on 4/2/2026Page 5 of 8
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decision, approve the project and deny the appeal.
Considerations
Consistency with General Plan
In order to be approved, the project must be found to be consistent with the City’sGeneral Plan.
Consistency with the General Plan is demonstrated as follows:
· 5.5.2-P1 - Require that new development incorporate building articulation and architectural features including front doors, windows, stoops, or bay windows along street frontages to integrate new development into existing neighborhoods.
o The request is breaking the mass of the proposed second story addition by nine feet to add articulation and improve the symmetry of the building. · 5.5.2-P2 - Implement design review guidelines for setback, heights, materials, massing, articulation and other standards to support Transition Policies and promote neighborhood compatibility.
o The request conforms with the City of Santa Clara Single-Family & Duplex Residential Design Guidelines Chapter 2b - Sensitive Design Solutions as the second story addition does not exceed approximately 66% of the first-floor area and the side walls of the second story addition are set back at least 3 feet from the side walls of the first floor.
The City of Santa Clara Single-Family & Duplex Residential Design Guidelines is the implementation of General Plan Policy 5.5.2.
· 5.5.2-P3 - Implement site design solutions, such as landscaping and increased building setbacks, to provide a buffer between non
‐
residential and residential uses.
o The request conforms with the City of Santa Clara Single-Family & Duplex Residential Design Guidelines Chapter 4a - Site Planning as the first story addition on the front is setback more than required, preserving the prevailing development pattern in the neighborhood.
Consistency with Zoning Code
The request conforms with all the development standards under the Zoning Code. See Project Data and Compliance Table in Attachment 4
Community Meeting
This request is a Small Development Proposal under the Santa Clara Public Outreach Policy for Planning Applications therefore a community meeting was not required to be held.
Recommended City Council Actions
The project is presented to the City Council for consideration and action. To approve the project, CEQA and Architectural approval are required because the project is consistent with the General Plan, Zoning Code and Design Guidelines, staff recommends that the City Council:
1. Determine the project to be exempt from the California Environmental Quality Act (CEQA) formal pursuant to CEQA Guidelines Section 15301 (Class 1 - Existing Facilities)
2. A Adopt the resolution overruling the appeal and approving the Architectural Review Permit to allow the construction of a 621 square foot first floor addition and a 397 square foot second floor addition to an existing two-story 2,081 square foot single-family residence with a 500 square foot attached garage. The Architectural Review Permit is a quasi-judicial decision with a list of required findings under SCCC 18.120.020.F. The required findings with the supporting facts were discussed in the Discussion section of this report.
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26-244 Agenda Date: 4/7/2026
ENVIRONMENTAL REVIEW
The action being considered is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1 - Existing Facilities), in that the project consists of the addition to an existing structure that will not result in an increase of more than 50% of the floor area before the addition, or 2500 square feet.
FISCAL IMPACT
There is no fiscal impact to the City for processing the requested application other than administrative time and expense typically covered by processing fees paid by the applicant.
COORDINATION
This report has been coordinated with the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’sofficial-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’swebsite and in the City Clerk’sOffice at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
On March 26, 2026, the notice of public hearing for this item was mailed to 67 property owners and tenants within 300 feet of the project site. At the time of this staff report, no written comments have been received by the Planning Division in support or opposition to the project. Previously, written comments were submitted for the December 10, 2025 DRH and February 11, 2026 Planning Commission meeting.
RECOMMENDATION
1. Determine the project to be exempt from the California Environmental Quality Act (CEQA) formal pursuant to CEQA Guidelines Section 15301 (Class 1 - Existing Facilities); and
2. Adopt a resolution to overrule the appeal and affirm the decision of the Planning Commission to approve the Architectural Review for the construction of a 621 square foot first floor addition and a 397 square foot second floor addition to an existing two-story 2,081 square foot single- family residence with a 500 square foot attached garage on a 7,351 square foot lot at 2892 Mesquite Drive, subject to findings and conditions of approval.
Prepared by Alex Tellez, Assistant Planner, Community Development Department:
Reviewed by: Afshan Hamid, Director of Community Development:
Reviewed by Glen Googins, City Attorney:
Approved by: Jovan Grogan, City Manager
ATTACHMENTS
1. Vicinity Map
2. Staff Report Web Links
3. Project Data Compliance Table
4. Conditions of Approval
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5. Reso. to Approve Architectural Review
6. Development Plans
7. Appellant’s Statement
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Vicinity Map (Zoning) -
2892 Mesquite
Zoning
Land Parcels
CR - Commercial Regional
Base Layers
Site Addresses
Place
Single
Utility
Streets
Land Parcels
Land Parcels
Common Areas
Imagery2024
Red: Band_1
Green: Band_2
Blue: Band_3
Notes:
PLN25-00295
10/29/2025 3:28:33 PM
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.
NAD_1983_2011_StatePanel_California_III_FIPS_0403_Ft_US ©City of Santa Clara
THIS MAP IS NOT TO BE USED FOR NAVIGATION
0 200 400
ft
Web Links – Staff Reports
December 10, 2025’s DRH Staff Report:
https://santaclara.legistar.com/LegislationDetail.aspx?ID=7770601&GUID=07846D82-8277-421A-AC9A- CC11CA6E1547&Options=&Search=
February 11, 2026’s PC Staff Report
https://santaclara.legistar.com/LegislationDetail.aspx?ID=7870327&GUID=3C806DB9-8746-420C-BE4E- F3730CB2B2F8&Options=&Search=&FullText=1
Attachment 2: Project Data/Compliance
Project Address: 2892 Mesquite Drive Project Number: PLN25-00295 Zoning: R1-6L
Standard Existing Proposed Requirement Complies?
(Y/N)
Lot Area (SF) (min): 7,351 7,351 6,000 Y
Lot Area per Dwelling Unit
(SF):
7,351 7,351 -- --
Building Square Footage (SF)
1st Floor: 1,363 1,984 -- --
2nd Floor: 718 1,116 -- --
Garage: 500 500 600 SF max
Porch/Patio: 76 64 --
Total: 2,657 3,663 -- --
Floor Area Ratio: 0.36 0.49 -- --
% of 2nd floor to 1st floor: 0.52 0.56 66% max Y
Building Coverage (%)
Building Coverage (All): 0.26 0.34 40% max Y
Rear Yard Accessory
Building Coverage:
-- -- 40% max --
Main Building Setbacks (FT)
Front (1st floor):
(2nd floor):
17’
34’
20’
37’
20’
25’
Y
Y
Left Side (1st floor):
(2nd floor):
5’-0
9’-3
5’
9’-3
5’
10’
Y
Y
Right Side (1st floor):
(2nd floor):
6’ – 11”
32’ – 11”
7’
10’
5’
10’
Y
Y
Side, Corner: -- -- -- --
Rear (1st floor):
(2nd floor):
22’ – 9”
39’ – 9”
22’ – 9”
39’ – 9”
20’
20’
Y
Y
Height (FT)
Main building: 22’ – 9” 25’ – 3” 25’ N
(Conditioning
Height to 25’)
Accessory building: -- -- -- --
# of Bedrooms/Bathrooms: 4/2 5/5 -- --
Parking:
Is the site Gov. Code 65863.2 (AB 2097) eligible? N
Off-street 2 2 2 Y
Common Living Area (SFR) 35% 47% Min 25% Y
Open Landscaped Area
(Front):
2,900 3,100 -- --
City Council
Meeting Date: April 7, 2026 Page 1
Conditions of Architectural Review Approval
PLN26-00094/ 2892 Mesquite Drive
Architectural Review for the construction of a 621 square foot first floor addition and a 397 square foot second floor addition to an existing two-story 2,081 square foot single- family residence with a 500 square foot attached garage on a 7,351 square foot lot.
GENERAL
G1. Permit Expiration. This Permit shall automatically be revoked and terminated if not used within two years of original grant or within the period of any authorized extensions thereof.
The date of granting of this Permit is the date this Permit is approved by the Development Review Officer and all appeal periods have been exhausted. The expiration date is January 18, 2028
G2. Conformance with Plans. Prior to the issuance of Building Permit, the development of the site and all associate improvements shall substantially conform to the approved plans on file with the Community Development Department, Planning Divisi on. No change to the plans will be made without prior review by the Planning Division through approval of a Minor Amendment or through an Architectural Review, at the discretion of the Director of Community Development or designee . Each change shall be ide ntified and justified in writing.
G3. Conditions on Plans. All conditions of approval for this Permit shall be reprinted and included within the first three sheets of the building permit plan sets submitted for review and approval. At all times these conditions of approval shall be on all grading and construction plans kept on the project site.
G4. Code Compliance. Comply with all requirements of Building and associated codes (the California Building Code. California Electric Code, California Mechanical Code, California Plumbing Code, California Green Building Code, the California Energy Code, etc.) current at the time of application for Building Permit, that includes grading and site utility permits.
DESIGN / PERFORMANCE – PRIOR TO BUILDING PERMIT ISSUANCE P1. Tree Protection (On-site). Trees on-site shall be protected from construction activity through ISA tree care best practices.
P2. Roof Height. The roof shall be 25 feet as required by the R1-6L zoning code.
P3. Guest Bedroom Setback: The proposed guest bedroom shall adhere to the prevailing development pattern in the subdivision by reducing the footprint of the proposed guest room by providing a greater front and side setback. The setbacks shall preserve the existing sight line of the adjacent property.
P4. Front Yard Landscape: Bushes and code -compliant hedges shall be added to the front yard.
DURING CONSTRUCTION
Conditions of Approval PLN26-00094
City Council
Meeting Date: April 7, 2026 Page 2
P5. Construction Hours. Construction activity shall be limited to the hours of 7:00 a.m. to 6:00 p.m. weekdays and 9:00 a.m. to 6:00 p.m. Saturdays for projects within 300 feet of a residential use and shall not be allowed on recognized State and Federal holidays.
P6. Construction Trash/Debris. During construction activities, the owner or designee is responsible for collection and pick -up of all trash and debris on -site and adjacent public right-of-way.
P7. Landscape Water Conservation. The owner or designee shall ensure that l andscaping installation meets City water conservation criteria in a manner acceptable to the Director of Community Development.
E1. Stormwater Control Measures. The owner or designee shall incorporate Best Management Practices (BMPs) into construction plans in accordance with the City’s Urban Runoff Pollution Prevention Program for construction-related water runoff measures prior to issuance of permits.
OPERATIONAL CONDITIONS
P8. Use of Garage. The owner or designee shall ensure that the garage always be maintained free and clear for vehicle parking use. It shall not be used only for storage.
P9. Landscaping Installation & Maintenance. The owner or designee shall ensure that the landscaping installed and accepted with this project shall be maintained on the s ite as per the approved plans. Any alteration or modification to the landscaping shall not be permitted unless otherwise approved by the Director of Community Development.
P10. Landscaping. The owner or designee shall m aintain the front yard landscaping betwee n the house and sidewalk. New landscape areas of 500 square feet or more or rehabilitated landscape areas of 2,500 square feet or more shall conform to the California Department of Water Resources Water Efficient Landscape Ordinance.
E2. Stormwater Control Measures. The owner or designee shall incorporate Best Management Practices (BMPs) into construction plans in accordance with the City’s Urban Runoff Pollution Prevention Program for post-construction water runoff measures prior to issuance of a building permit.
KEY:
G = General
P = Planning Division
E = Public Works Engineering (Stormwater)
Conditions of Approval PLN26-00094
City Council
Meeting Date: April 7, 2026 Page 3
ACKNOWLEDGEMENT AND ACCEPTANCE OF CONDITIONS OF APPROVAL
Permittee/Property Owner
The undersigned agrees to each condition of approval and acknowledges and hereby agrees to use the project property on the terms and conditions set forth in this permit.
Signature: _________________________________________________
Printed Name: _________________________________________________
Relationship to Property: _________________________________________________
Date: _________________________________________________
Pursuant to Santa Clara City Code 18.128.100, the applicant shall return this document to the Department, properly signed and dated, within 30 -days following the date of the Acknowledgement.
Rev: 4/7/2026
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
OVERRULING THE APPEAL AND UPHOLDING THE PLANNING
COMMISSION APPROVAL OF THE ARCHITECTURAL REVIEW
PERMIT FOR 2892 MESQUITE DRIVE.
PLN26-00094 (Architectural Review Permit)
WHEREAS, on July 23, 2025, Ling Zhou (“Owner”) filed an Architectural Review Permit application (“Project”) for construction of a 621 square foot first floor addition and a 397 square foot second floor addition to an existing two-story 2,081 square foot single-family residence with a 500 square foot attached garage at 2892 Mesquite Drive (“Project Site”); WHEREAS, the Project Site is currently zoned Single -Family Residential (“R1 -6L”) and has a General Plan land use designation of Very Low Density Residential; WHEREAS, the Project proposes an expansion of an existing second story in a single -family residence (“Scope of Work”);
WHEREAS, Santa Clara City Code (“SCCC”) 18.120.020 requires that this Scope of Work be approved through a Development Review Hearing;
WHEREAS, on December 10, 2025, a duly noticed Development Review Hearing was held to consider the Project, and at the conclusion of the hearing , the Development Review Officer approved the Architectural Review Permit;
WHEREAS, pursuant to SCCC Section 18.120.020 .K., the decision in the Development Review Hearing is appealable to the Planning Commission in compliance with SCCC Section 18.144.020.B.; WHEREAS, on December 17, 2025, Sorin Spanoche & Andrea Cosmin (“Applicant”) filed a timely appeal of the Development Review Hearing decision to the Planning Commission; WHEREAS, on February 11, 2026, the Planning Commission held a duly noticed public hearing to consider the Appeal, and at the conclusion of the hearing, the Planning Commission overruled the appeal by a vote of 4-3 and upheld the Development Review Officer’s approval of the Architectural Review Permit;
Rev: 4/7/2026
WHEREAS, pursuant to SCCC Section 18.120.020.K., the Planning Commission is appealable to the City Council in compliance with SCCC Section 18.144.020B; WHEREAS, on February 17, 2026, Sorin Spanoche & Andrea Cosmin (“Appellants”) filed a timely appeal of the Planning Commission decision to the City Council; WHEREAS, pursuant to SCCC Section 18.144, on March 26, 2026, notices of the public meeting for the City Council Hearing of April 7, 2026, were mailed to property owners within a 300 feet radius; WHEREAS, pursuant to SCCC Section 18.146.020, on April 2, 2026, notices of the public hearing of April 7, 2026, were posted at City Hall, the Central Park Library, the Mission Branch Library, the Northside Branch Library, and on the City’s website; and WHEREAS, on April 7, 2026, the City Council held a duly noticed public hearing to consider the Appeal during which the Council invited and considered any and all verbal and written testimony and evidence offered in favor of and in opposition to the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. That the City Council hereby finds that the above Recitals are true and correct and by this reference makes them a part hereof.
2. That the City Council hereby overrules the Appeal and upholds the Approval of the Architectural Review Permit for construction of a 621 square foot first floor addition and a 397 square foot second floor addition to an existing two-story 2,081 square foot single-family residence with a 500 square foot attached garage located at the Project Site, subject to Conditions of Approval, attached hereto by this reference.
3. That based upon substantial evidence in the record of the hearing, including the facts stated in this resolution, the City Council hereby finds that:
a. That any off -street parking areas, screening strips, and other facilities and improvements necessary to secure the purpose and intent of the Zoning Code and the General Plan are a part of the proposed development, in that:
Rev: 4/7/2026
i. The proposal is consistent with SCCC 18.38.060.D as the garage still maintains the code compliant two parking spaces of at least 8.5 feet wide by 18 feet deep.
ii. The proposed parking spaces are not located in the required front yard or side yard landscape areas as they are in the existing garage. iii. The vehicle parking is in an all-weather material surfaced area. b. That the design and location of the proposed development and its relation to neighboring developments and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood, will not unreasonably interfere with the use and enjoyment of neighboring developments, and will not create traffic congestion or hazard, in that:
i. The proposed construction would not create any traffic congestion or hazards.
ii. The public streets are adequate in size to accommodate a single -family residence of this size.
iii. The proposed design matches nearby residence in scale and would not impair the desirability of the neighborhood.
c. That the design and location of the proposed development is such that it is in keeping with the character of the neighborhood and is such as not to be detrimental to the harmonious development contemplated by the Zoning Code and the General Plan, in that:
i. Building height and bulk is appropriate relative to the neighborhood. ii. Roof materials, building materials, and finishes work in conjunction with one another and consistent with the architectural style of the building. iii. Architectural features of the proposed design are true to the architectural form and appropriate for the neighborhood.
Rev: 4/7/2026
iv. A tree will remain in the front yard to provide shade, soften the building, improve the streetscape, and comply with the City’s Climate Action Plan. d. That the granting of such approval will not, under the circumstances of the particular case, materially affect adversely the health, comfort or general welfare of persons residing or working in the neighborhood of said development and will not be materially detrimental to the public welfare or injuries to property or improvements in said neighborhood, in that
i. The project is subject to the California Building Code and City Code requirements. Which serve to regulate new construction to protect public health, safety, and general welfare.
e. That the proposed development, as specified in t he plans and drawings, are consistent with the set of more detailed policies and criteria for Architectural Review as approved and updated from time to time by the Council , which set shall be maintained in the Department. The policies and criteria so approved shall be fully effective and operative to the same extent as if written into and made a part of the Zoning Code, in that:
i. With adherence to condition P3 of the Conditions of Approval, the proposed construction is consistent with the City’s Single-Family & Duplex Residential Design Guidelines (2014):
ii. As conditioned, the project would create a house design that is compatible in scale and character with the housing types t hat are typical in the neighborhood as the proposed design will have similar massing to the adjacent properties.
iii. The proposed construction complies with the R1 -6L Zoning District’s development standards.
Rev: 4/7/2026
iv. The proposed construction complies with the intent o f the Santa Clara General Plan and all its policies.
4. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE ___ DAY OF _________, 20__, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
ATTEST: ______________________________
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference:
1. Development Plans
2. Conditions of Approval
S:\Attorney\RESOLUTIONS\Form Resolution-City.doc
CONDITIONS OF APPROVAL
DEFERRED SUBMITTALS
AP NUMBER:
CONSTRUCTION TYPE
ZONING;
OCCUPANCY:
SPRJNKLERS: NO
WILDFIRE URBAN
INT£RFACE(WUI): NO
E1Wlfili
BEDROOMS: 4
BATHROOMS: 2.5
GARAGE: 1
~
ADDmONAL LEVELS: 0
BEDROOMS: 5
BAlliROOMS : S.5
GARAGE: 1
VB- CLASS A ROOF
R31U
SINGLE FAMILY
STREET VIEW
1, ON THE FIRST FLOOR: 1) ADD ONE NEW BEDROOM ANO 3 NEW BATHROOMS . ADD ONE NEW GUEST BEDROOM. 2) ADD NEW OFFICE IN THE REAR YARD. 3) RELOCATE KITCHEN. 4) REMOVE GARAGE PARTITION WALL. 2, ON THE SECOND FLOOR: 1) RECONFIGURE
LAYOUT . 2) ADD NEW BAlliROOM . 3, GENERAL : 1) RELOCATE WATER HEATE R. 2) UPGRADE EXISTING ELECTRICAL METER FROM 100AMP TO 200AMP.
VICINITY MAP
ToyonDr
Kai'
•
MesquiteD1
·iaAve
MauriciaAve
TliE BULDER SHALL VERIFY THAT SITE CONDfnONS ARE CONSISTENT Willi TliESE Pl.NIS BEFORE ST1'RTING WORK, WORK NOT SPECIFICALLY DETALED SHALL BE CONSTRUCTED TO TliE SN.£ Q\.IMJTY AS Sit.IL.AA WORK THAT IS DETALED. ALL WORK SHM.L BE DONE IN ,o.ccoftOANCE 'Mlli r.iTERNAT1DNM. BUILDING CODES M'ID LOCAi.CODES.
WRITTEN DIMENSIDNSM'IDSPECIFICNOTESSltALL TN\E PRECEDENCEDVERSCAL.EDDIMENSIONSAND GENERAL NOTES. TliE ENGINEERIOESIGNER SHALL BE CONSULTED FOR Cl..AAIFICATlON F SITE CONDITIONS AAE ~~D:s~=i=~~~~~~~~:~~~~S.OR
~~~~~~c!~~~~~~=~),
fiE"fRfl " 91'f'fN° 5pfGEffitJJftf'
TliE GENERAL CONTRACTOR SHALL FULLY COMl'l.Y Willi TliE 2022 IBC NID AU.ADDITIONAL STATE NID LOCAL CODE REQUIREMENTS.
~lf ~~':~~~~~iRESPONSIBIUTYFOR NI YWORKKNOWfllGLYPERFORMEOCONTRAAY ~~~~:0..1~srC:£:~~~~. CONTRACTDRSIW.l.AlSOPERFDRMCOORDINATION WRITTEN DIMENSIONS ON TliESE DRAWINGS SHALL HAVE PRECEDENCE OVER SCALED DIMENSIONS. TliE GENERAL CONTRACTOR SltALL VERIFY NID IS RESPONSIBL£ FORAU. DIMENSIONS (INCL~G ROUGH ~:~~AND CONOITIONS ON TliEJOBNID MUSTNOTIFY TlllS OFFICE 0FANYVARIA110NS FROM TliESE :~~g:-.;._~=.:E~ei:_s~~~~~&f~%~~~~1 ~;yu~~=s
REQUIRED FOR DESIGN ANO FUNCTION OF PLUMBlllG , HVAC NID ELECTRICAL sYSTEMS.
TlilS OFFICE SltALL NOT BE RESPONSllLE FOR CONSTRUCTlON MEANS NIO METllOOS, ACTS OR OMISSIONS OF ~~~~~~~~~~j~;~~~7l=:
THESE DRAWINGS ARE THE PROPRIETARY WORK PRODUCT ANO PROPERTY OF{MJH DESIGN WORKS ~ D EVE L OPE D FOR THE EXCLUSIVE USE OF(MJH DESIGN WORKS).USE
OF TI-IESE DRAWINGS AND CONCEPTS CONTAINED THEREIN WITHOUT THE WRITTEN PERMISSION Of( MJH DESIGN WORKS) IS PROHIBITED AND MAY SUBJECT YOU TO A Cl.AIM FOR DAMAGES .
0.-?_
I
EXISTING PROJECT DATA
YEAR BUILT
LOT SQ.FT.: 7351
HOUSE AREA:
FLOOR1:
FLOOR2 :
BASEMENT:
GARAGE:
TOTAL
LOT COVERAGE
F.A.R.
1383 SQ.FT •
718 SQ.FT.
0 SQ.FT.
500 SQ.FT.
2581 SQ.FT.
25.34%
35.11%
SHEET INDEX
PAGE 1
PAGE2
BUILDING CODES
All construct ion shall comply with
2022 California Building Codes
2022 California Residential Code (CRC)
2022 Callfornla Building Code (CBC)
2022 California Mechanical Code (CMC)
2022 California EJectrlcal Code (CEC)
2022 California Plumblng Code (CPC)
2022 California Fire Code (CFC)
2022 California Energy Code
2022 Callfornla Green Bulldlng
~
Annie Zhou
2892 Mesquite Dr.
Santa Clara, California
[email protected]
408-644-6416
~
MJH Design Works
P.O. Box 81
Woodacre, California 94973
[email protected]
415-350-5152
EHG1lllEEB
PROPOSED PROJECT DATA
LOT SQ.FT.: 7351
HOUSE AREA:
FLOOR1:
FLOOR2 :
BASEMENT:
GARAGE:
ADDED LIVING SPACE:
TOTAL
LOT COVERAGE
F.A.R.
1828.51 SQ.FT.
1000.16 SQ.FT.
0 SQ.FT.
452.82 SQ.FT.
(800.29) SQ.FT.
3381.29 SQ.FT.
32.39 % •ltowed~O%
45.99 % alfowed-50%
SHEET TITLE
TITLE SHEET
DATE: I
111s1202s I
I SHEET: II SCALE: I
0 0
I
II
II
II
II
r
II
II
(E) LAWN TO REMAIN
F1 NISHGRA 0 1NGM IN.
1:20( 5,; IN 10")
l
L-~,·-~··~fo=~~-2h~~-- ~ -~~dl,,~~=;;~~~~~
(E)SIOEWALK
(E}RQLEDCUR9
MESQUITE DR
EXISTING
89'-7 3/16"
- ··- ··_..:.. .. -··- ··
Conaet e Patio N 6+1 Fence
New 6'+1' fence
Mesquite Drive
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
DESIGNER
SHEET TITLE
SITE PLAN
DATE: I
111s1202s I
SHEET: II SCALE: I
[~~JI 11&· =1· I
3'-015116"
~
~ ~
10------ 18'·10518" ----- -i
I
BEDROOM 1 DINI G
1'-4" 75/8"
1------- 18'-8" ----- -l- 4'-83116"
Floor 2 Plan View
A
2'·10"
I
~ I
~ f-
IT
~
~ :
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L_
A-12
BEDROOM4
Floor 2 Plan View
l l
Wall Schedule
WALL SCHED LE
·3112" DRYWALL·1 f2"
·3112" DRYWALL·518"
·31 12" DRYWALL·1f2"
• 7{f; HOUSEWRAP • 1!16" PLYWOOD VERTICAL· 1f2" FIR STUD 24" QC· 3 1!2" DRYWALL· 5/8" • 7{f; HOUSEWRAP • 1116" PLYWOOD VERTICAL· 112" FIR STUD 24" OC. 3 1/2" DRYWALL. 516" MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
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AS BUILT PLAN
DATE: I
111s1202s I
SHEET: II SCALE: I
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~ ~
>-----------~""'''~-----~ !3i3,,,._ _ 53'-103/4" r4®
..----14'-1 3/4 " -----t~-----J.~ 7{8" -------t
.,•~·-2~"~'·---- a· -~z--'-11"'3/8"~-i.-- 10'-11518" I I 1·- 1151a·~ I ~ I I r+-u·r-
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Ceilin9Height9' . ;J ~
PlanmngnewaAta ll------ f8'~Mlb1" -------l l
,---~ j:::;=;:=::;;;====:::;;I ® Ceiling H~ig ht vaulted.
PATIO
~-~· f I b .--j---- ...... ~~ ~ - 20'-2118"----- __,
< ~:~F===1===0=1f,()_=~::::!:!rt::Ji~· !f::~' ~""'=f=t<==i'==r1Jt----::::---if:~r2J:~:~~~ff~:;:--:~-~=~-~=~"~~~'~· ~:::::::f:'.:t2):0:'·;-t--r-r--'9©c ~ '"2ess ~fiNI ~
BEDROOM1 "~~
~ PO,ER
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LIVING
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KITCHEN
BEDROOM 2 (GUEST)
f
c__T ll===============~--1--'-''-l--+i--Prior lihe of building reduced 1' Wall Schedule
WALL SCHEDULE
UCTIQ
--- GLASS SHOWER GLASS TEMPERED- 112"
INTERIOR RAILING DRYWALL-112", FIR STUD 16" OC- 3112". ORYWALL-112" C:::::::::::::: INTERIOR-4 DRYWALL- 5189, FIR STUD 16" OC • 3112", DRYWALL- 518" C:::::::::::::: INTERIOR-4 NEW DRYWALL- 518", FIR STUD 16" OC- 3 112", DRYWALL- 518" Proposed Floor 1 Plan View c:::::::::::::I STUCC 0-4 PEBBLE DASH LIGHT - CARAMEL- 718", HOUSEWRAP-1/16", PL YWOOO VERTICAL- 112", FIR STUD 24" QC. 3 1f2", DRYWALL. 518" i:::::::::::::I STUCC0-4 NEW PEBBLE DASH LIGHT· CARAMEL· 718", HOUSEWRAP· 1116", PLYWOOD VERTICAL· 112", FIR STUD 24" OC· 3 1f2", DRYWALL· 518" STUCC0-4 NEW, 2X10 PEBBLE DASH LIGHT. CARAMEL· 7/8", HOUSEWRAP· 1116", PLYWOOD VERTICAL- 112", FIR STUD 24" OC· 9 112", DRYWALL· 518" I D ESl~.rt KS I
I
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
DESIGNER
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SHEET TITLE
I
PROPOSED PLAN
FLOOR 1
I DATE: I
I 111s1202s I
I SHEET: II SCALE: I
[~JI 1/4"=1'1
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A-14
2) 3) .()3) 3)
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L~. ~;:~~~ ~~- - ±::t rr ~t
~ · ~,~=-0=3/=J,.=!. = ~,;::. :i:L=518=!'l =:~,~:L~,.=-0=3/f:164'.--... -10-11.:lc-·~~- s·5711 8 • 9 Zig.4'-2" -f*-- 1 . ..()
9116
•
i-------- 12·-11 112" - t-- - - 5'-5' I 12'-1" 10'-31511S- -----l- 5'-1111f16' -- 20sYMB L WALL TYPE
GLASS SHOWER
--~ INTERIOR RAILING
=
INTERIOR-4
= INTERIOR-4 NEW
Proposed Floor 2 Plan View =
STUCC0-4
=
STUCC0-4 NEW
STUCC0-4 NEW, 2X10
Wall Schedule
WALL ONs1R ON 11PPER
GLASS TEMPERED -112"
DRYWALL-1 12", FIR STUD 16" OC-3112", ORYWALL-112"
DRYWALL- 5/8", FIR STlJD 16" OC- 31/2", DRYWALL· 518"
DRYWALL- 518", FIR STUD 16" OC- 3112", DRYWALL-518"
PEBBLE DASH LIGHT - CARAMEL - 7f8", HOUSEWRAP-1/16 ", PLYWOOD VERTICAL-1/2" , FIR STUD 24" DC- 3 1/2", DRYWALL- 5/8" PEBBLE DASH LIGHT - CARAMEL - 718". HOUSEWRAP - 1/16", PL YWOOO VERTICAL - 1/2", FIR STUD 24" DC - 3 112". DRYWALL · 518" PEBBLE DASH LIGHT - CARAMEL - 718', HOUSEWRAP-1/16", PLYWOOD VERTICAL-112", FIR STUD 24" OC - 9 112", DRYWALL-5/8" I D ESl~.rt KS I
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MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
DESIGNER
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SHEET TITLE
PROPOSED PLAN
FLOOR2
I
I DATE: I
I 111s1202s I
I SHEET: II SCALE: I
G D
\
OFFICE
9' CLH T.
CelllngHelght9'.
Planning new ares
T·9jCL. HT.
ee11ng HelTI Vautt&d.
BEDROOM 1
(E) 8' CL.HT.
R~~' ~•ti~m•~ '"''""'' I., Relocate new heat
pump water heater
ELO
GARAGE
Celling Height Existing.
(E) 9'·1" CL HT.
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Changes
PATIO
LIVING
9'-tl"CL.HT.
KITCHEN
BEDROOM 2 (GUEST)
9'-tl" CL. HT.
l!:=======~f------------Priorline of building ret
Floor 1 Ceiling Heights
BEDROOM4
(E)8'C LHT.
BEDROO~ 3
(E)B' CLHT.
CLOSET
9' Cl.HT.
Floor 2 Ceiling Heights
MASTER BEOROOl\A
9'CL.HT.
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
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CEILING HEIGHTS
DATE: I
111s1202s I
I SHEET: II SCALE: I
G D
ELECTRICAL NOTES
Homeowner shall do a walk-through with relevant Installers to verify the exact k>cation for the outlets. lights, switches. cable, data, phone, audio etc.
Bectr1cal receptades In bathrooms, kitchens, laundry and garages shall be G.F.C.I per national electrical code requirements.
2. All areasspedfied in CEC 210.52, al 125volt , 15 and 20 amp receptacles shall be listed as tamper-resistanl
3. All 120v, single phase, 15 and 20 amp branch circuits supplying outlets and devices installed in dweling unit kitchens, family rooms, dining rooms, living rooms, partors, dens, libraries, bedrooms, sunrooms, recreation rooms, dosets, hallways, laundryareasor similarrooms shallbeprotecteclbyalistedare>faultcircuittype A.F.C.1. and located at the first receptacle outlet of the existing branch circuit CEC 210.12(b).
4. Provide one smoke detector in each bedroom and one smoke/carbon dioxide in each corridor acc&SSlng bedrooms. Connect smoke detectors to lhe house power and inter~nect smoke detectors so that when any one trips they all wil sound. Provide battery backup for al.
Detectors to comply with UL 217 and be installed in accordance with NFPA 72 and lhe manufacturer's instrucUons. Combined smoke and carbon monoxide alarms shall be ll!ted in accordance wilh UL 217 and UL 2034.(CRC R314.1)
5. Provide at least two separate 20-amp circuits for smal appliances in kllcflen, pantry, dining room, and similar areas with no other outlets on lhe circuits. CEC 210.11(c)(1), 210.52(b).
6. Provide at least one 20-&mp circuit for bathroom outlets, wilh no other outlets on the drcults.210 .11{c)(3).
7. Clolhes doset light fixtures shall conform to410.16. incandescent fixtures with open or partially enclosed lamps and pendant fixtures or lamp holders are not slowed In .......
8. light fixtures within the outside dimension of the bathtub rim or shower curb, or in other wet locations shal be labeled "suitable for wet locations". 410.10(a)and{d).
g. Fixtures and devices to be selected by home owner.
10. All new lighting fixtures to be LED high efficiency. All new reoeptacies other lhan G.F.C.1 protected receptades shal be AF.CJ protected in accordance with article210.12 of Iha 2022 Califomia Bectrtcal Code.
11. AllExte riorli ghts tobehigh-effic iencyandincludeamanualon /offswil chaswellas one of the folowing:
Photo control and motion sensor, photo control and automatic time switch control, energy management control system, per CENC 150.0(k)(3).
12. All lighting fixtures to be controled by either a dimmer switch or vacancy sensor switch lhat requires a manual on activation and automatically turns off within 30 minutes after Iha room is vacant.
13. All fixtures shal contain bu!bs that are labeled JAS..2022 (JAB-2016-E for sealed lens or recessed fixture). Screw base bulbs are permitted, except in recessed lighting fixtures.
14. Recessed lights shal be l sted as IC and AT, be sealed/calAked between the fixture housing and the ceiling, shal not contain a screw base socket, and contain bulbs marked JA-2022-E efficiency label.
15. All outdoor lghUng shall be control ed by a manual on and off switch and controlled by photocell and motion sensor.
ToeJCistinglights
GARAGE
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BEDROOM 2 (Gl.jEST)
®-.:.-"......_
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Electrical Plan View
used disconnects
roooling.
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
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SHEET TITLE
ELECTRICAL
PLAN FLOOR 1
DATE : I
111s1202s I
SHEET: II SCALE: I
[~] 1/4"=1' 1
ELECTRICAL NOTES
Homeowner shall do a walk-through with relevant Installers to verify the exact k>cation for the outlets. lights, switches. cable, data, phone, audio etc.
Bectr1cal receptades In bathrooms, kitchens, laundry and garages shall be G.F.C.I per national electrical code requirements.
2. All areasspedfied in CEC 210.52, al 125volt , 15 and 20 amp receptacles shall be listed as tamper-resistanl
3. All 120v, single phase, 15 and 20 amp branch circuits supplying outlets and devices installed in dweling unit kitchens, family rooms, dining rooms, living rooms, partors, dens, libraries, bedrooms, sunrooms, recreation rooms, dosets, hallways, laundryareasor similarrooms shallbeprotecteclbyalistedare>faultcircuittype A.F.C.1. and located at the first receptacle outlet of the existing branch circuit CEC 210.12(b).
4. Provide one smoke detector in each bedroom and one smoke/carbon dioxide in each corridor acc&SSlng bedrooms. Connect smoke detectors to lhe house power and inter~nect smoke detectors so that when any one trips they all wil sound. Provide battery backup for al.
Detectors to comply with UL 217 and be installed in accordance with NFPA 72 and lhe manufacturer's instrucUons. Combined smoke and carbon monoxide alarms shall be ll!ted in accordance wilh UL 217 and UL 2034.(CRC R314.1)
5. Provide at least two separate 20-amp circuits for smal appliances in kllcflen, pantry, dining room, and similar areas with no other outlets on lhe circuits. CEC 210.11(c)(1), 210.52(b).
6. Provide at least one 20-&mp circuit for bathroom outlets, wilh no other outlets on the drcults.210 .11{c)(3).
7. Clolhes doset light fixtures shall conform to410.16. incandescent fixtures with open or partially enclosed lamps and pendant fixtures or lamp holders are not slowed In .......
8. light fixtures within the outside dimension of the bathtub rim or shower curb, or in other wet locations shal be labeled "suitable for wet locations". 410.10(a)and{d).
g. Fixtures and devices to be selected by home owner.
10. All new lighting fixtures to be LED high efficiency. All new reoeptacies other lhan G.F.C.1 protected receptades shal be AF.CJ protected in accordance with article210.12 of Iha 2022 Califomia Bectrtcal Code.
11. AllExte riorli ghts tobehigh-effic iencyandincludeamanualon /offswil cha swellas one of the folowing:
Photo control and motion sensor, photo control and automatic time switch control, energy management control system, per CENC 150.0(k)(3).
12. All lighting fixtures to be controled by either a dimmer switch or vacancy sensor switch lhat requires a manual on activation and automatically turns off within 30 minutes after Iha room is vacant.
13. All fixtures shal contain bu!bs that are labeled JAS..2022 (JAB-2016-E for sealed lens or recessed fixture). Screw base bulbs are permitted, except in recessed lighting fixtures.
14. Recessed lights shal be l sted as IC and AT, be sealed/calAked between the fixture housing and the ceiling, shal not contain a screw base socket, and contain bulbs marked JA-2022-E efficiency label.
15. All outdoor lghUng shall be control ed by a manual on and off switch and controlled by photocell and motion sensor.
Electrical Plan View
,......__ ____ ..
,:_/''---1 ,--- - ',,.----~.
i, MASTER BEDROOM
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
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SHEET TITLE
ELECTRICAL
PLAN FLOOR2
DATE: I
111s1202s I
I SHEET: II SCALE: I
G D
GENERAL PLUMBING & HVAC NOTES
1. HVAC shall have al least one zone per lloor and shall be designed by the contractor.
2. AH plumbing fixtures within the build Ing that ate non-aimpllant shall be upgraded
3. 4.
5. 6.
7. 6.
9. 10.
11. 12.
with water conserving plumb ing fixtures . Non<amptianl fixtures are defined by sb 407 as follows. •· Tolletathat use more than 1.6 gallon• perftuah.
b. Faueet. that emit mon1 than 2.2 gal on a of water pet minute. c. Shower heads that emit more than 2.5 galena of water per minute.
All plumbing fixtures in new areas of the slnlcture shall have maximum water flow as folows. a. Tollata 1.28 gal per mln .
b. Bathroom fiu.tceb 1.2 g ... per. mln.
c. Kitchen faucet9 1.8 gal. per. min.
d. Shower heads 1.8 gal per. min.
a. Mufti pkt shower heads controlled by a alngla valve ahal not exceed
1.8 gal. par. mln.@80 psl. oronty ona shower ovttet la to be operated at a time.
Provide seismic andloraga for new and existing waler heaters per cpc 507.2. upper slrap to be at one-third of the unit and lowel' at least 4" above the controls.
The furnace and water heater to serve floor 1 and floor 2 if appl cable.
Metallic gas pipe, water pipe, and foundation reinforcing bars shall be bonded to the electrtcal service ground.
Dryer, water heater, kitchen and bathroom venting shall exhaust to the outside of the bul ding and be equipped with a backdraft damper. Terminalion shal be at least 3' from the property line.
Shower stals shall encompass at least a 30• circle.
Toilet shall have a minimum ol 24" clearance in front and a dear width of 30".
AH gas linss shall be sized and approved for the appHance load. "Black" pipe shal be used Inside the building and •green" pipe where underground or exposed to weather. AH joints to be taped where exposed to weather.
Tubsfshowers shall be provided with indMdual control valves of the pressure balance or the thermostatic mixing type. The water temperature shall be at a maximum ol 120 deg. F.
Water softener unit if used, shal condition the water before entElfing the water heater and the cold water source.
BEDROOM 3
BEDROOM4
13. 14.
1~
16. 17.
18. 19.
20. CLOSET
HVAC Plan View
Each hose bib shal be equipped with a back flow prevention device.
Heat ducting shall be secured, sealed and insulated as appropriate. lnstal Dens-Shleldgypsumboan:linatallshoweraraastothece l ing. lnsi.Aate waste lines for sound and hot lines from water heater to fixture.
There shall be a minimum exhaust of 100 CFM for the kitchen as required by403.7 of the 2022 California Mechanical Code.
Bathroom and laundry fans shall be enefgy star compliant and ducted to terminate outside the building. Fans to be controled by a humidistat Humidity controls shall be capable of manual ot automatic adjustment between a relative humidity range o less than 50% to a maximum of 80%.
Annular spaces around pipes, alecbic cables, conduits or other openings in plates at exterior wels shall be protected against the passage of rodents by closing such openings with cement mortar, concrete masonry or similar method acceptable to the enforcing agency.
HVAC system instalers are trained and certified in the proper Installation of HVAC systems. HVAC contractor to size and design the heating system. Duct systems are sized, designed, and equipment ls selected using the following:
Methods:
1. 2.
3. Establish heat loss and heat gain values accon:ling to ANSl!ACCA2 manual j-2004 or equivalent
Size duct systems acc.ordlng to ANSl!ACCA 1 manual d--2009 orequivalenl
Select heating and ooollng equipment according to
ANSl!ACCA 3 manual s-2004 or equivalent.
\
OFFICE
eemniHelght9'.
Plannngnewarea
II
FJILY
II
Ceil ng He1TI vaulted.
MASTER BEDROOM
BEDROOM 1
EL.O
GARAGE
Cel ing Height Existing.
r --------------- 1- 1
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DINING
I
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FOYER
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Attic and Foundation Venting
1. Under floor vents to be placed if possible to allow cross ventilation. a. 1/150 offloor area. 6"x14•.
b. Openings shall be covered with corrosion resistant wire not to exceed 114•.
c. Contractor not to locate foundation vents in shear walls 4' wide or less.
Calculation:
2. Attic Ventilation
a. 1/150 of the attic floor space. No less than 40% or more than 50% will be vents locates no more than 3' from the ridge. Contractor to submit a sample to owner for approval.
Calculation:
Changes
PATIO
UP
LIVING
EL.+14 used disconnects
oooling.
KITCHEN
d
BEDROOM 2 (GUEST)
Prior line of building reduced 1'
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MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
DESIGNER
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P.O. Box81
Woodacre, Ca,
94973
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Exterior Elevation Left
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
I DESIGNER I
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SHEET TITLE
EXISTING EXTERIOR
ELEVATIONS
I DATE:
I 111s1202s
I SHEET: II SCALE: I
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ELEVATIONS
I DATE:
I 111s1202s I
I SHEET: II SCALE: I
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Exterior Elevation Left
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
DESIGNER
SHEET TITLE
PROPOSED EXTERIOR
ELEVATIONS
I DATE:
I 111s1202s
I SHEET: II SCALE: I
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Wood
sheathing
Furring
nails
Weep
screed
Door and Window(where window sill is closer
than 6" to roof)Pans on all doors .
Annotation 2020-03-22 190523
Stucco Cover
:;.:, ····
1st Step
Donotn.liltopftangetot~IA'lll>SS
specificallycalledlorinmaoolactur111's
prjntudinsuuctiom
2nd Step 3rd Step
Window Flashing Detail
Screenshot 2022-06-14 094033
2-1/4" MAX.
1-1/2" MAY
REDUCE 1/8"
FOR EACH 1/2"
OF PERIMETER
OVER 4"
NONCIRCULAR
HAND RAIL DESIGN
2-1/4" 1-1/2"
MAX. MIN.
4" TO 6-1/4"
PERIMETER
HORIZONTAL
PROJECTION
(CANNOT
OBSTRUCT > 20 %
OF HANDRAIL
LENGTH)
Annotation 2020-02-11 090152
Screenshot_ 16-3-2025_231254_ www .startpage.com
Framing*
Acrocrete Base Coat and
Reinforcing Mesh (At Joints)
Acceptable Sheathing'
Acrostop RIRS
Cement Board*
MaxGrip Veneer Mortar
Masonry Veneer'
:;;ji:i'.iiiiJiP~---- WS Flash
'By Others
Stone Cover
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Bathroom shower wall and pan manufacturer.
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P.O. Box81
Woodacre, Ca,
94973
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P.O. Box81
Woodacr e, Ca,
94973
DESIGNER
SHEET TITLE
INTERIOR
ELEVATIONS
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I 111s1202s
I SHEET: II SCALE: I
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Bath 4 Elevation 8
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Bath 2 Elevation 6 Bath 1 Elevation 7
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Bath 3 Elevation 9
MJH Design Works
P.O. Box81
Woodacr e, Ca,
94973
I DESIGNER I
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DATE:
111s1202s I
I SHEET: II SCALE: I
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Demo Fireplace
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
DESIGNER
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MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
DESIGNER
SHEET TITLE
PROPOSED ROOF
PLAN
DOOR, WINDOWS AND GLASS NOTES
1. Every bedroom shal be provided with an egress window with finish sill height not greater than 44" above the finish floor height and shal have a minimum open area of5. 7 sq.ft. egress windows shall not have an open area less than 20" wideor 24" high.
2. Windows and doors to be chosen by the home owner.
3. Doors between garage and living area shal be 1 3/4" tight fitting solid cora doors with a rating of 60 min. door shal be self dosing.
4. Extertor exit doors shall be 36" min. net clear dooiway shal be 32' min. door shal be open able from inside without tha use of a key or any special knoWfedga or efforL Glazing in doors shall be dual pane safety glass with a min. u-value of 0.60.
5. AJI glazing within 18" ofthelk>oran d or within 24" of any door areto havesa fetyg1azing. Al g1azing within 60"ofa tub or shower floor, of a stair landing or greeter than 9 sq.ft. Ate lo have safety glazing.
6. Skylights are to be glazed with tempered glass on outside and laminated glass on the inside (unless plexiglass). Glass to have a maximum clear span of 25". Frame to be attached lo a 2x curb with a minimum of above roof plane.
AJ1 tub and shower enclosures lo be glazed with safety glass.
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MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
I DESIGNER
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WINDOW & DOOR
SCHEDULE
I DATE: I
I 111s1202s I
I SHEET: II SCALE: I
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0 California 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE RESIDENTIAL MANDATORY MEASURES, SHEET 1 (January2023)
~ CHAPTER3
GREEN BUILDING
301 .1 SCOPE . BoilOingsllNlllt>odeSigne<llOinduloN-building-~~aamarda!Ory in ""'~-~ in lhioe<><i.V~-building-~----inlho
"l'Plblion--""')"""lndWe<linlh0"9sign.-.d~ol"""""""'""""""'"' ..... c:o<le, Du!ore...,.requinod""'""aoopllodby1city,«u>1y , otcity_.CO<.<Jty1ospedfM<l in s.ction10 1.1. 30 1 . 1 . l Add~- o nd o ll t<ot ionl . (liCO] Tho~,,.--..ol(;1-4-be"""'9<110 _,.or-..iionaolol<i>ling-~-lhO__,,,Of_1lioo...,.,,. ... lhe ~~-.-.otoi... Tho~-'°""YoriylOond/of.,;ttW,lho
~-ollhetdditia'iotalteralion
Thor1Wld810typtovisiooolS«:tioJ\4.106.-4.2mayopp!VIO_Of_Olionsol"><istingpM;"'9 !acililiesotltle-olnewparU>g !-....w>ge.<ism9multl.....,.~.SeeSeo:bon •.106A.3kw'applic8lion
-=Repan~. Du!...,.lmCed10.~.-""*9-~0t ....... lailW>;•><iotif>g !ilJhlinll ftnll'Hor¬-altenroon•bllle~Ol--
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301.2 LOW-RJSE AND HIGH-RISE RESIDENTIAL BUILDINGS. [HCD) Tuepi-.so1 --olCAl~mayoPPl)'IO-low-riM-~IWgl>-t\M
~.Ofl>Olfo.1ndMOu81- ..... bO<lffigriatt<lby~IOlnOicole_..ll'IO_,applio• ~0>.,.,........orly(LR)orhigh-rioeorly(HR) . """-lhooectlon"lllJieslO_low......,_.
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SECTION 302 MIXED OCCUPANCY BUILDINGS
302.1 MIXED OCCUPANCY BUILDINGS . 1nm0;o<1~t>uilOinQs.MCtipotlioolot • ~ "'1aloomply,.;o,1tM-*gr-.bt.Olclin\l--~1o-r.~oocupaoncy. ·-·
1.[HCD ] ~--'""'""°'Y~_..,.;ng,._~_
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2 . (f1CDIFor~•olCALGr-. • ._....._ , """'fllying..itnSt.:lion•19otltM~ =f'.:·=~~-~. w-'WOO<ooibshaloomply,.;o,
DIVISION 4.1 PLANNING AND DESIGN
ABBREVIATION DEFINITIONS:
ltCD ~oliiou$ing.....aCorTwroJril)'~t
8SC CMJomiol!uildlngS-Commission
OSA.SSOMoi<>nolltMSto1o-SW::!...i581<1ry
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CHAPTER4
RESIDENTIAL MANDATORY MEASURES
~~oiT~~m~t~ DEFINITIONS
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4.106 SITE DEVELOPMENT
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Tho-W:.por>Olor~cir<>lil~OllalidentifyltM~l"'*di""-.,,aco(• )<............:I lorluture E V<:ho<ging~ ... 'EVCAPASLE"inoccoro.noowithlt>tC-ElocOicalCodo Exoopliorl;wt>onEVcflarll'IQ(L....ot2EVSE).,._in o ......m.rg.-NIO<lhlnlM(5)-ol patl<;,g---b\'-•. 106.•-2 . 2,~3.tho-olEVcapablo---"'"'ftlO """"'*'l>'l•......m.roqualloltM...,,_.alEV<flarvon°'"laMd°"""tt>olMI~)-~ o.Conslru<tion-llllalor--.OollutureEV- .
b . Thotektno~lorEV-O>beeonwucr.dC<o-,,.-.;i~1orEV"""'"or EVcflarll'IQ.,..inO!aMdlor,_
2.EV ll HCly.T_..,_(~)-"""ol~'""""....,_°'....UV.__...,_..,.,.,._,.,,._ L....ot2EV~--.formultifamil)ll*linsl !-.no.,..,,.....,ono.__io~?M ~--...,..lhlnonel*linsl- io proYirlodlor,_b\'•oir>glo~cril J.EVCl!argen.F""(5)-alltMl<Jlal.......i.ralpar!<ino;l---beoquippodwil>L....ot2EVSE :::00"".::"'tio~==::~~-be-ln'ltlO""""'""'""~
---L....ot2EV"""'"~or~2EVSE--t>oyOfl(lltM_,..,..reqoired on..io..-=lood~•ystemlALMS)"'*l'beLloodlo.-1tMmuirrunf9qUirodoledrical ,,_.,;tvlO_Sf*'"_b'/'ltMALMS.Thoolo<trlcol•ys-on:l*'Y..,...._ ............... llllal-tufllcionlcapacil)IO>-.i1NS13.3kW~tcff<flEV<N<gingstation(E\ICS) _b)o ..... ALMS.TOoi>"on<11-llllal- o -..mcopac;ryolOO-.on:l-EVSE :-::.,.":':!1~~==· AL"ISllllal'""beLloodlo.-ll'le,,_~_,_ "10l.4 .2.Z.1Eloctrlcv.hl< lo charg lng•totion o (EVCS).
Elodric-<Nrging ... ~~!ry-•.106 ... 2.2.i...v.3 , 1111a1oomp1ywittis.clion•.106.•.2.2.1 E>.<OoP(ion:EIOdric-<l\otgo'lg-~P<blic""°"""""' . Pl'>IO:~ . -- :::.:.:.--o:ioomp1y..itn-- . S....~~Codo.~"'11(1, b~
uoe ... :u.1.1 Loea1ion.
EVCS-~withotlNotoneolltM~~
1.Tho<Nrgingopoc>tllllalt>oloaModadjacenlloon...,.._parking_rneotngltM...,._ol 1t>eColilomio8'.tingCodo , Cl\Opl0< 1 1"'-1o--o11t>eEV~fn>n'lltM-patl<;,gsp91>1 .
2.Thocl>atghgsp91>1.,,0lt>olooo!odon...,.....-rou10 , ... - in ltMC-8"ild°'llCodo ~2. 0>ltM~.
5:~~ 11 :.==~"'!t.~-~DS~:!"s:"-.~
•.1oe .•. :u .1 .2 E loc tr1e YOhlclo ~• .. •l<>M IEVCSltll .... n•ion•.
Tho~- ..... bedotigntdtcaimpi)l..itnlho~
1 .Tho-.....loo'lllholN<f'IEVsp91>1illlal00 1 8-(5"86nvn~
2.Tho-....-ol-EV-llllalbe9-127•3""")
3.0ne in ,....,.,.25d>w1Jinil_,..,...,._.....,,.,....,llllal.ioo-on~l2•38nvn)-minimum oiolo . A5-loot(1~•nvn)...._,. ___ be~~ltM--ollhoEV- lt 1l-(3558nvn>.
~--=-... ~~-.... --..,.•·ceod1unll--in•8--(2.08J
~=2~!.~:in~•-108'-2. 2. U -'106.U2.1-2 . alEVS E. --. oomply..itnltM~~lorEV""°'Vo'SinltMC-....8"ild°'llCodo . C"-118.EVlff<l)I =-EVCSinm<.fti!amily.......,.,.,_shaloomply-~8"ild"llCodo . C"-11A.- "lOG ... 2.JEV •paco .._ ....... -.
1 .sngle EVsp91>1~.notal ol$1odr-ycapablool~ o 20&'2'-!)."°"- <ir<:uit.ThoflODOWllyilllal'""belnslhonndo>izo 1 (..,.._1-ir"di-..,,._),Tho._......,.oholl orlginoteolltMmoin-orllUl>pM>M""'llllal-inlo • --.tw>•or..-...inCIOM poo>it'nityloltMloeatior>orltMpropor.odloeotionolltMEVsp91>1.Conswction--i<lentilylho --poinl.~ord!a<IJO<location ... ~-Tho-~ondloroulJpotlOlshal =-~oo:=:=ia.:::.=.=!~==--~~-
~: A raceway io nol--fa-...,~20&'2•()."°"dodicato<IEV!nn<11c0witkt ::=."":"-==~~ltM~~ollt>OEVsp91>1, otltM-ol~
2.""-E"'---Construction-llllal-ltMr..,..,...-y-f)OW<.....alt>e ll>clltiorla1.-..laMdorruu.EV-=9'.--"'EV~.Conttn.dion-.........1111a1-.p<OYi<lo -on-.ol-orf\>11.n--orEVSE , r.....,.aymelhod{o),""9-on:I oledrical-"""-'"!iono . Ploo1<1oo9' ...... t>o-opon•~--drcuit.Rtqund '---::.-:::=::::.-:....-;:~"'.!!~~--·--"'"'
:,:.~-==~~~c!:.""'alltM E Vsp91>1otltMlimool°'9""1
•.10GA.2Aldonllflc oliorl
Tho-~orllUl>pM>Mcm.i.dn<tory1111a1iOon!ify1tM~fl<OIO<:ti""-..-..'.Ol,__for lutureEVc1'"'9in'.J-ao"EVCAPABLE"in~withltMColilomioE-Codo
4.10GA.Z.S EloctrlcV•hl<lo RHClySpa co 51g
Eloc\"lc_'°""'Y_llllaloo....-by~0<-~, in~withColO"""
~Policy~1J.-01(Zoto~v-s;g,........aP.-.-.ri1Moot1Unga)or ilo l.Conottucbon--lnle<>:lo<llO<lemonotrotelt>el'f<l!e<l .. ~on:lg,pocil)'lor !~fl.Oln EV""""
DIVISION 4.2 ENERGY EFFICIENCY
4.201 GENERAL
•.201.1SCOPE . Forlt>e-ol~~ol!iOeo>el"•- in "'"'COOO,thoc.olomioE....-gy eomr-wilconlinuolood<>J"mar-,.-
DIVISION 4.3 WATER EFFICIENCY AND CONSERVATION
4.303 INDOOR WATER USE
4.JOJ.lW ATER CONSERVINGPLUNBINGfl XTURESANOfITTINGS. l'klmb;ngftl<lurM(_dose1o_ ~~!'."'9"i-o--1-~- .... -..._303_1.1 .•. 303.1.2.•.303. l .3, N°"" : Al ~piU'r6"gfi><Uflin...,.,. __ ~_be....,...,...,with""' ... ~ piU'r6"glixtures . l'klmb;ngfixturo~ioreqoiredpriortciosur<:eal•cerlificatealllnol """"""'"",cto1irao1ooloo:upancy,orllnolpenrilo""'°".i1ry""'local~~ - S..CMI CodoSeclion l l01.1,M- .. lorltM-al a ~~lixtLlltl.-al
~---~-<latet
•.JOJ.1.1 w-.c 1owto. Thoe!!-..eftuol>-..,..a1a1wa1«_1111a1..,.....- 1.2!11"'<>n11*" ........ Tn-l)'pe--Ollalbe"'"'1ilio<IO>lho~-ol""'U.S . EPAW--s.nH S~1orTn-1ype T-
:o:.::,~-::e.llusl'>on:1"::"':::-- · dofn&e1 .. lhlr°"""""''*·---- •.JOJ.l.ZUrlfr ols.Tho o_l'usn_al_JOOU,_ __ ..,..,ceo<I0.12511"'<>n11*"1'usn Tho.ri.tc1.._i......-..,..o1 .. __ llllalno1uceo<I0.5ll"'<>nl?M.....,, •.3GJ.1..1.1RH idontlo1u .. 1ory f ..,. .... Thorria.in'un- roteol,._11Wolory1auc>tt • llllal ..,.....-1.2ll"'<>nl?M-atti0poi. Thominirn<.m-.-al-lavatoryla<x:etlllllal nolbe-lhon0. ! ~?M-ot20Poi.
•.JOl.U.ZU .. toryfouc oto lnCommon ondPubll<U NAruo.Thomaxirrun_r_allo•alof)' 1-- in oommon.....aPl'>IO:,_ .-.ao lc~ol~or~.-)in
buildW'IJ"ohalnole>tceo<IO_S~po<minuloM60psi
4.:JOJ.1.4.JMotori"!I F•ucoto.Moklring!""""'""'""'-inr-.iialbuildin\l>oholnci. """""'""0-2~11"'cydo
•.JOJ.1.•A Klt<:honfaucets.Tho"""""'""-raloalklk:hon !auce<ollllal..,.exooodl .!ll"'<>nl ?M-ottiOPoi . ~!-moy-~-..-.--..-. ...... - ..... bul..,. ~""':',~/r?Mrn0nu'*ateops;,....,ft!UOjo)Ola..11o:i o m• .. """"-' ""' °',·8~1*" •.JOJ_u _ 5p ,.-..,, ~~" "' "
--. -.-ttM~ ln ltM~COCIOol~,T1tlt20~
E-.,,.R t?M "°""~-1605.1(hX•)T-IH.S«:bon1605.J(hX•XA).on:IS«:bon1607 roxri.....a1111a11>e~..,...,~•OUIO<'rlak-
FORREFERENCEONLY :Tho~--COC1e--....,'9Prin1odlrorntt>oCMlb'r>iil ~- :;~· T'°"20(~E--.cy~). -.1M. 11nx•1.....a-.
TABLEH-2
STANDARDS FOR COMMERCIAL PRE-RINSE SPRAY
VALUES MANUFACTURED ON OR AFTER JANUARY 28 , 2{)19
PllOOUCTCLASS
(•pnrylo«<lo""ncel<>< ce lozf)l I NAXJMUMFLOWRl<TE lgpn) I
~C!Mo2(>5.0ozlOM~8.0ot1j I
T ... 20Section1M .3!hX•XA):ComrwtialprerinN"l"&)'•-mar<lfacturedonor-.t.......,.,. 1,200&,illlal-•-°"'oylototol..,.louthon• .OOU'IOOS-lotot(ozl)(113g<ams-"""-(gf)l :;.3:"i:i~- ro !<>rmuMoml l)lbu l l<ll"11' • nd ttw.lling unl tt loMl •• d.., M<l,.•ldo ntloticom......., 1a1 SOOrnelorothallboinOlalodlo~wat.ruoagool-.ol.....taldwelir1guniloinoco:>rdoooflwillllho Colilomla~Gori.
•.JOJ.JStondardslo<plumlMngli .._o ndfittl np. PUnbinglix1urelon:lfittingoohollbe-in ~withltMCoilb>WPUnbingCOCIO,on:lshal-"'""'~--inT-
1701.1 ollt>OCd/"'1NPUnbingCOCIO.
NOTE:
THIS TABl ECOMPILESTHEDATAINSECTION•-303 .1.ANDISINCLUOEOASA
CONVENIENCE FOR THE USER
TABLE· MAXIMUM FIXT URE W ATER USE
1 8GMP 0 80PSI
MAX.1 . 2GPM 0 80~ MIN. 0.8GPM@20
LAVATORYFAUCETSINCOMl.ION&PVBUC
USEARF<AS 0.5GPM Q 60PSI
1eGl'M 0 60PSI
1 . ThoModolW- E-~~(MWELO)iolOCOtodintt>oc.&obtWCOCIO~
T'°"23,Cl\0pl0<2.7,~2 . MWELO.....a~-. ~-~~.
""--':llnp0Jlwww .w--.co.ll""'i
DIVISION 4.4 MATERIAL CONSERVATION AND RESOURCE
EFFICIENCY
4.406 ENHANCED DURABILITY AND REDUCED MAINTENANCE
• . 00& .~~., .... ;;_~-=t>o~~~~....:..oo:~
::::rwith-fl'l0<10< , o:>nctote.._,..or o --~IOtho~
4.408 CO NSTRUCTION WASTE REDUCTION , DISPOSAL AND RECYCLING UOl .=~R~==-:.N=~:z:..-= .. ~..!==
• . •DS.2 . • . 00ll . Jor• . OOllA,orn-io.,..,,.Slringo(rlklcal~--ion""'•10 -~
1.E...,...._00ilondlan<!-<:10aring-
2- - .. -~--""""""'*'l>'IW<>IU>gwithklcal~l~or
:.1::"~~olccmplionot-"'-110oY>t1o..,.••it!or.,...,.10catod--..1>1y
3. Tholtf'lfon:h;l-moymol<e o "'""'"""loltM~ol.,... __ _ j<lbt<tetl<eloaModin-"'yondltMl.....i--alltM_..,,,i.tllily •.OOl . 2CONSTRUCTIONWASTEIV<NAGEME~TPL.AN . ~o~--l
inconlormanoowil'll>oms11hnlugh5 . Tho<lOllOINclion-~planllllalbeUll<latod n ~- - .,. .. -Cluring~lor •-l>)'lhoonlor'*'llO!l"'CY ·
1_ ~ .... °""""""""_<_ ....... -lobe_from.._.byrecyding 2_ =-:.==~~':"..:.::.wilbe""'1«1on-llite(l<l<llOO~tod)Of b<*mU<od(Woglo-) l . ~_,....,!--ltM«>nrlrUClion ___ mow.\lll __ willbe •. IOOM;ty"'"'"ttuction~~.,- .... """"'""°'~-- ......
--
5. Sptd)'tt>otlt>e""""'""ol~OM-wUIOmowiols- Ollal be~
b)o"""IJhtor-..,...butnolb\'bolh
""°'·J WASTE MANAGEMENT CO .... ANY. UtiliZ<l o _,,..___.<Xlfl"4l'll"I'. llJl!>"OYeC b\'ltM ~-. wNchconpttM<lo--itatt>o~al~on:I
--....--fn>n>molandlll.,.,.........,,_ •. ooe.1.
~~"";;."".:.='~ ... ===-~ lltMOOl'IWU<fiorl.....a--
• . OOl ~S~~!:,.R;:-'::,L:=~~=-~:=o~
=."4~~----..-. .......... 155%""""11u<tion"'""....-~"'
• . OOllA . 1WASTESTREAMR ED U-CTIONALT ERN ATIVE. Pr1'joetslhat~Otol.i~ ~°'""'"""°""--"'-<is9of«(ol in -. -t1o..,. .. ceo<1i
::..::::;.~:::,,.~, ... . ....... ....., .... -....65 '1!. °"""""""' ....... ..ouction •.OOl. S DOCUNE N TATION .Do<:urnontationshalbe~IDlho~"ll"""l'-- ~-St.:lion· . .al! . 2 , itemo 1 ~5. Soo<!l<in•-.al!.30fSeclion'-"°"''
1. ~iormoku><lin"'-~loltM~Gr...~Stan<larilsCodo
===-"';;;-=~Gr...""'11moyt>o<-""IO- in
2. M11co<1~----1csa)_.conbe-ott>oCalilorroo
~oll!etou'c"~""'R""""'"'"'(Co!Reeydo)
4.410 BUILDING MAINTENANCE AND OPERATION
l:l== • . 'IO .~=.:oA:.=~E~..C!:.AN..::U:,":.:".:::'..i"='..t!:t."'::i.."":711-. ~-boplocodlnltM~
1. ~a1""~.=:°""'pont-thomanuol ___ .... Wldlr.g~ltM
2.Dl*olion""'-ftstrWionolor""'-.g ·
o . Equiprnon!""'~·induling--""'""51<1e\Oceoon:isySlemO.HVACrys""""· ~·rri----~---hffting · ~--major ~-equip'non!
b_ Roofon:lyan:!-- . ~gult«ll-~
c. Spoco~•)'S-.lnduclft;~-- -
::~=·)SWlto
3. in-lrornklcalUli()o , .,. .... .....awa ... ~ptoW:lnon-IO~- •. ~...:.::::'=~~~-;::.,:·
5. E<lucational..-i.ionltM~Ornpacbol.,in1erior...i.otiwtflumidiey-.30--60pO«*lt --·- .. ~-y-IOmamoinlho-~-.,lhat-6. ::::"1ion--~~-irriQ>liondoo9'-""*--_..,.._.,.,
7. ::.~t!:.~!'""'-~- .... importonoool~- .. -5
8. ~~~~~-. lnduclft;.bul..,.-lo,ca~
g_ in---solar---~ .. -
10. Ai;wyol .. ~~ .... -~b)olt>e"'"""°""_ ...... CO<le
11. :"""_._:~~orntry-fft~on--o-
12. -...-"'8wingtidontifyingltMIOCo!ionolgrflllbe<~
o== =:.~:,:::=:s:it!C:.::::=.:"::1:::"..:"':=::..
~·-· --"'""""'--..-lor~. lnduclft;(ot•minimum)- .
=~~: plastico , Ofllllric- . --.Of-•iow!IMyonotWllocalfecydin\l E..coption, RLHljuriodictionotho1.-""'ll!llJti'bltM""omplioninPublicflnourceoCodoSeclion ::-=•K2XA),. __ .... no1erequiro<10>~willlltMorganicw-porlionol DIVISION 4.5 ENVIRONMENTAL QUALITY
SECTION 4.$01 GENERA L
~:~a1-,.,_1111a1oun;,-,.meanoal..o..dng1tlO~alW--tolhatare<Xlomull. lmlatng-harmfu!O>ltM<:OR"lotton:l .... beingol•~"....-. . ~-~ ;~;.r~~~N~; DEFINITIONS
Tho~- - -inChapo.,2(...:1 __ ..,..,.,.._)
A GRIFIBE RP ROOUCT S.~producla--.otnr-.~~-<loor
<Cf'ff.'""~~.lil< ..... on:l~(FF&E)'""--i:iu;lding-
COMJ>OSITEWOOOPllOOUCTS. ~-~--ptyv.ood.~
.-........,.;ry- . ~-pr<><lucts--nol--.-·pl)IWOO<l
-·""'*"-~--- ... --.gluod--.pre!='.t""'""'~.joln1od- . OIM..,...,,.., ... ~Codool~!CCRl.litlt•7, s.ctioo DIRECT.VE N TAPl"UA..CE .A~~wil'l o -"°"""'"""' • )'SWr'IN!ldr o ... .. W lor O<l<J(>uotionlrornltMoulSido""""""'*9-diodlo<goN .. -..-"' .... _""'"""'*- I DESIM!RKS I
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
Cl)
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~
DESIGNER
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SHEET TITLE
CAL-GREEN MANDATORY
MEASURES PAGE 1
DATE: I
111s1202s I
I SHEET : II SCALE : I
G D
0 California 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE RESIDENTIAL MANDATORY MEASURES, SHEET 2 (January2023)
··~
MAXIMUMINC REMENTALREACTMTYllllR) .Thll-CMngoinMiglltOIOZOr>e-by-ioo ~IOlho"S-.R-~Gas(ROG)"'""'-"""l*w.oightol~odOeod. e~IO
-ol•gr....(gO't<;JROC) .
:!'.:iwM:1 -kltindM:k.al.,,.._..,.....i~-areo.-&oinCCR,TIDt17.s..ctionslMTOO JilOISTURECONTENT. Thll..,;gt\10l!ho,...terin_e..,.._in~ollho,,..;gh!Ol!ho.,.,...._o-y PROOUCT.WEIGHTEDMIR(PWMIR) .Tho.....,cfalM~IRlotllingt--.iaina~outij9cllOlhio ..- . ThoPWM IR ko lholOllllptO<!l,lcl~e>P'UMdlO-ol • gr-oloior>e-l*gtomOI ~(• • cil.dngeontainoronil~).
-:PWMI RlleaOo.daled~IO~lol.n:IW>CCR,no;.17 , SectionlM521( 1 ). :;:.,~~~=D(ROC~ Nrf~t!lllNl•Npolenlial , orae<l'li!led,IOconbit>ulolO VOC . A -~<n'flPO'Jf'd(\/OC)b<oodlyclol'nedMl"'*"-~basedonawt>oo<hoin101mQf wlhwporpreuures~ll>i<I0. 1 rnilimeleBol....alt)'Mmom_....-. _ Those~typicalyoortain ~-"""1contaio10<)V«l,,..,._, ____ _ s..ccRTmtlT,s.ction9'<508(1). ~ O~ =!~~~~=-~A~~-~~)=.imbao
~"'!i~~,.::;==::::: ... ~-- ..... --. --
~ o~ ~~tr~~~~:J~:~!!O:.==T~~=~==.=~E~~:;
Olartus>OllhOl\Mllng,CMling...,v«llilatingequii>(nont. Ol <luCl....S--i.d - <lio1 ""'11ion~ ~-boo:wwt<l"""-· p1a* · """'_.."' __ ~101ho~_.:v10
redooo!ho amountcf-,dultor-whicllmay""'""lhe1ys1"'m
O~ ,.S0._2 FINISHMATI':RIALPOl_l UTANTCONTROL F-mo--compl)'..,;lhlht- Of- ~~~~~·~=-~-=-oo:=~=~~-N
~-nAHapply
I. -.-t>onOiro(iprimott , dlffMprimott , ..-, .....,,tprimottond<:IUll<I lholcorrcily ... lh'>cal0<regional•pobionoonlr<>IOfairquakly......._...,._,,__ ~orSCAOMDRul01 1 61lVOCIWnils, u - in T-•.S0.. 1 or4.S0..2,u~ ~~==-"!!':...~~~::
l ~) •• ,,,.,,.lot-,,.._, .. ..,..,.,...., .. s..cs.ctioo"l2..- .
2. -......-.----"'-"'-·--"'~"""""""'("' .....bolprn<U:t.-packa\Jing.whic!l <loool wtli\Jll ........ than1pound..OO<loootoonoiolol""""9 111an1etuc1 .......... JlM!loorr.,iylWiltlo1a_voc_end-~.lndudir>g ~Ofl-ol-l<»<ic~. ol~Co<lool~.Ttlle 1 7.
<:Omme<'ri'iglWiltl-~507
4.5CM.2.2Poln .. ondCoatl "'ll•·An1lilecturolpoin'.s..OOooatinlJsshaloorr.,iywilfiVOC - inTabie1ol Ni\R8-~Conttd-.._.... u-inl-4. 5CM.3,--~--
0R>l)l.TheVOCoomentWnitlotcoolingo1'1at<lonol~lhe--lorlhe~c:<>elinllo~ lisle<lil1T- •.504.3ilflolltie-tpy<IU01',Vlglhe""*">gu•FlM,/olOr'lllalorNOnlla1.ttigflGloos "°"'"'ll.DMedOfl ltt glou,11- in ...--..•.21 . •.36,end4.37ollhe'Z007~AitR--..cu -.~Co<*<M-..re . ..OOlhe~Flol.Non!\alorNonlat -HigliGloosVOCWnitin T-•.5CM.3shal"PPfY
4 .504.U.........,. P al nto-Coatlng •.-......poio"itl-cootingoshal~lheProou<(-wtoigl'llodMIR LmttlorROCin-~5n(o)(2lend-~.lndl;(l;ng~°"""ol-!Ollic
~-ozono~ing~.inS«:tiono94522(• )(1)-(1)(1Jolc.fotnilCo<lool ~.Ttlle 1 7.~wilf1Secll0fl~520;endin--tho;_-.ollhe8"YkNAit ?:!~Oi$tric:taddnionaiy~willtr.pllr<*l1VOCbyWllighColprodud-.o1Rflg<W..i00
4.5CM.2.4V0<11".:ollon. Verificationol~wilfill'liO-=tionshalbe.,..-allhe'-'oltJ-.. ~-- ~rnay-. bul io nol-IO.lhe~
1.M.,.;!_....-.prn<U:t~
2. Fiootd""'1fica1Molorwiloprn<U:t°""'"""'"
TABLE 4.504.1 -ADH ESIVE voe LIMITu
1.IFANAOHES IVEISUSEOTOBQNO()jSSIM IL.ARSUBSTRATESTOGETHER.
THEAOHESIVEWITHTHEHK>HESTVOCCONTENTSHAUB.eAl.LOWED .
2. FOR AOOfTIONAL INFORM.A.T!ON REGARDING METI-IOOS TO MEASURE ~~~:~i~~ll~~~l~~1:'uiiT~E.SEESOOTHCOAST AI R
TABLE 4.504.2 - SEALANTVOC LIMIT
TABLE 4.504.3-VOC CONTENT LIMITS FOR
ARCHITECTURAL COATINGSu
GR.AMS OF V0C PER UTER OF COATING. LESS WATER & LESS EXEMPT COMPOU!<VS
SPECIAi.TY PRiMERS, SEALERS&
UNOERCOATERS
1. GRAMS OF V0C PER LITER OF COATING, INCl.UOINGWATER &
EXEMPT COMPOUNDS
2. THESP!;CIFIEDLIM IT$REMAININEFFECTUNl.ESSREVISEOLIMITS ARELISTEJI N SUBSEOUENTCOl.UMNSINTHE TAllLE
3. VAl.UESINTHISTASl.EAAEOERIVEOFROMTHOSESPECIFIEOBY
THE CAl.IFQRNIAAI RRESOORCESBOl\RD,AACHITECTl.JRAl.COAT INGS SUGGESTED CONTROL MEASURE. FEB. 1. 2006. MORE INFORMATION IS AVAll..ABl.EFROMTHEAI RRESOORCESBOARO
TABLE 4.504.5- FORMALDEHYDE LIMITS,
MAXIMUM FORMALOEHYOE EMISSIONS IN PARTS PER MUKlN
1. VALUESINTHISTAllLEAREOERIVEOFROMTttOSESPECIFIEO
BY THE CAI.IF. AIR RESOURCES BOARO, AIR TOXICS CONTROL
MEASURE FOR COMPOSITE WOQIJ AS TESTED IN ACCORC>ANCE
WITHASTME 1333.FORADOHIOHALINFORM.A.TK)N,SEECAl.I F
~~. ~ REGUl..ATK)NS, TITlE H. $ECTKlNS93120TliROl.IGM
2. THIN MEDIUMOENSITYFIB.eRBOAROHASAMAXIMUM
THICKNESSOF5116" (8MM)
Seeeoldo<No~oll'\lbic-"$ -forct<t _ _.,..._'"'""'_
~'J-.odpll.ao.~...-lllCCOPHPioEODCIEliL~.- ·
U04.3.1CO<pO!cusl>ion. AlcarjMl<uonionir>s-il1thO~---th0~1SolthO C-..~oll'\oblic-. -StondatdMel'IO<llorlhe T~..OOE-olV-OrlJlri; Cl>llmicolEmissionslromlncloo<Sources\.lsingE~Cl>omrloB. "Vonion 1 . 2 • .i.riu.y2011 (EmiuOOfliOS1"'11meltlOC!orc.&lorrio~01300)
S..C--....~oll'\oblicHflo.,-•-fO<ottlificationprogramo-IOSlinglol>o . ... 5CM.5.1Documant>Uoo .Vorillcotionol~wilhlr'OoNCtiortllllOlbe~as._ bylheenlorting"ll""C)'.°"""""""shalird.ldoot_,Oflllollhe~ 1 . Pro<luctcelllllcalior4;-~
2. Clloinol<WIOo!yOMliflaotioM.
3. -----~lheCornpooileWoodProcluctl~(
CCR.Tdlo17 . -93120,otMq.~
4. ExlOriorgr-~morM<IU~IJ-..PS-10fPS-2otarda<OlolNE~
~~c::~~~~~3S5tandan!s,aMCanadianCSA
5. 0thormothods~IOtheonforcin\l_...-y
4 .505. 2 . 1C oplll•Y"'-• k. A~--be-inccrnplionot,.;n,01-t oneollhe ~:
1.A"-"""'(101.6mm)lrli<:t<MMol112incto(12.7mrnl<lfiarll"'dHnog,grtog01otshalt>o!)«Ni<lo<lwi1> · ·-- in --wilhconctete- • o:ino:te!e-de$igrt.whic!lwil-~ ~lFt--:<uling , shaltie.....i. F<lf •-in- . -AmOri<:anConcr.w.lnStilulO,
2.0IM< ........ --llWIWOdbylhe..,foo'l:inll"ll""C)'
3 . Aalotlauign~byo"'*-<l<lesigl'lptoluaional .
4.50!!.JMOISTUREC0"'1'ENTOFBUILDING MATERIALS.9utirl\1mo_,.;tt>_sigr>Oolwa..,."*'1a\PO shalnolbe-.W1"....,lloorlr....w.g-ootbeondoMdwtienlhelr~-·•OMd1~~ -•hlnloonlenLMoiotureronlonlshall»-inoomplioJlOO-lhe~
1. -.....oon1en1111l011»de1....-wilh- • ~or-·typemoOob.n....,.....~ =~-==be__.......,l>)<thOenlorting ___ oalisfy~
2. !.l<>iOlure~shalbetal<""at o pOri2-(610mm)to4-(121gmm)lromlhe~sta.-r..,..ierld oluctip;.ot- .
J. AllNst-faOOomfrnioUe~ shal bei-formo<lonwol -lloorlronWlg-<locurMntalion ..,,,.,._ION6f'llorcing~~01Ntimooloppt0"8llO-th0 - --lr"'1"linll. "'""'otionprn<b'.:tlwhic!l .... ~-or-•highmoishlnl<Xlfllen!shalbe,.....,..,Of...,_IOOr;priOflO =:::::::10~ .. .__-pt1) ___ ""'......,.""''""'"<lrii"'ll
4.506 INOOOR AIR QUALITY ANO EXHAUST
• . soe . 1a.t11"""" • •houotl o "1 .E..,.,t>o1NoomllllOlbe~-10d--oorr.,iy-lhe -1. F--beENERGYSTi\R~-boducledlO--lhebl--.g
2. ~~"""""""""""ol•-hOu..,_ sy•tem. fanomustberonlr'*<lby • ----I. ~ccnll'OIOONlbecapMMo/~.,._-1_~- - tt....Of
~IO a -ol~.Ah.mi<*l)'COfl1r<llmoy--Of..........., __ ol b . A~°"*""tn1Ybe•-ote~IOthle .......... 1 .... ..00 1o nooreqi.WoOtobo ink>grot(i .. .. built .... )
1. FOflhe-olll'liO-=tion,oi»t!voom io •room-~abothtub. -Of -~ 2 . Ugntnginlegral10battv'oom •• housl !ano o ,...oorr.,iywilhlhe~E-C«J9.
1. ThollMllOU-llMlgoi!1 io -acconlingk>ANSllACCA2MllnuoiJ·20 11( lo.odColclhtion),ASHRAE-.or-_..._OUignooftw• • <lfmothods
2.0ucl oyoltlms""'sizO<locoordingl0»4SVACC>. 1 Manuol0·2014l-OuclSystomo).
ASHRAE-.or-""'-""olenlclet9'_0f_ .
J.Selo<:l~..OOc:oollngOQUillmen:~toANSVACC>.3ManuolS·2014(R-liol EquipmoontSo!lolc:tiorl),Of_......,_auign_ o ormothods
Excopllon :l>seol"""'"""'<lesigl'l~"""""...-YIOensur<1N syo1emlur..-....., --·
CHAPTER 7
INSTALLER & SPECIAL INSPECTOR QUALIFICATIONS
I ~ o::= =!~l~~=~~c~==~=~':Z
a!<lificotionprogrom . Un<Jeotifiedpenonsrnay..,omHVACinslalalionlwhenorderlhedinoel~..00 ~ol l pOt"OOnlr-lncl~IO-HVACOJ"S'"""'orQ>•WICW_.....,IOil1slollHVACoystemo. ~ol--HVAC1rolning ___ _.,..._l>lJtorenol-IOlhe~
1.S_.,.._~progroms.
2 . Nilie~nining-
3. TraioW>g-~tpy!tlde.lobo<or--~or-~ationl.
4 . ~sponsoredllymanulacturin!,l~
5. OIM<programo"°""~IOlhe~-
I!! o::= ~~~N!~~~~·..::=...:1!:.c...~·;:_--~or
°"""dulinnecnsaryio..--o:ornp;..cewilhll'liOC<ldo. Spea.i~shal<lomor>01"1tecompo111net1 10lhellaliofadi0ftolllle6f'llorcing_.,cylotth0porticulwtypeoli11~or-IObeperlormecl.inlOOClitionlO -OO<flflo:ationsor~lionl--IOlhe~ogeney . lhe~certlfiealionlor-Mrnaybe ronside<edbylheomorcing"ll"<qwhen"'BkllllingthO~tioosol o _,...~
1. ~by o nalionalorregionollijf9Mbl--.gprogram<lflltandaro~ 2 . Cerl;f;ca1iontpy1--~or-orpMiutiOfl,...,,,asHERS ratora,~ ~""'1lrad<lr0.---audll<:n 3. SUcculfUl~olo~pa-ry--u...-.gprogrominlhe~!tlde
4.0thor prngrams""""!>toblolOthOenlorting"ll""C)'
NOIH"
1. ~~llllOltiein<ltpondont..-.wilhrlO_.,..in!effflil1thlma!OfiMoru... p<ojec11hey .... ~lorccrnplionotwilhttliocodoo
2 . HER$r_,..,..._;.i~<;e<tifiodbylheColil<>mioE'*ljyCommissm(CEC)IOra .. -inC81iforr.;,,~I01flotHorneEneo:gyRMingSystem(H ERS ~
[8SC]-rwquiredbylhoonlorting-.lheowr.-OflheresponsibloentilyodingHlhe ............ -"llllOI ....,.,..,,._Of_oPt>CililinopodotslO~~or-~~IOwbolanlia .. o:ornp;..cewilh lhisC<ldo.~~---~IOlhesatisladiOftollhe""'°rcing"ll""C)'loth po-typeol~or-10t1e'*""""6<1. lnl<IOition,thOopeciM"'"'*""' Ollal- 1 ce<118coflOfllromo ~-.nationolOf-..alional-·-· .as-bythelocol"ll""C)'.The""'"olcer1ificotion llllOlbe<IOMfy-IOU...!)fimoo'yjol>f\n:tiorr, H -llylJ-..locol"ll""C)' .
NOl •:~~-r..~...-.wilhno""-"'"'irrlorwslinlhem•-Oflho
p-oje<:lthey .... ~lorcompliance-..llhll'liOC<ldo .
I DESIM!RKS I
MJH Design Works
P.O. Box81
Woodacre, Ca,
94973
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SHEET TITLE
CAL-GREEN MANDATORY
MEASURES PAGE 1
DATE: I
111s1202s I
I SHEET: II SCALE: I
G D
2022 CALIFORN IA GREEN BUILDING CODE (CGC)
_ RESIDENTIAL CHECKLIST - Effective ly Jul y 181 , 2024 _ N.wrmi"dBnlimbuildinfPlllwllbea.ignedro'1cibdel,,.gi.-buildingms>dafory,,_.._~r;.dinllUchecklst Th/1chfi:kJ/stmM!.t:ioO.flPllli«l10fldd/IJoMorltlf-ionloftJdstlngrakffmllllbu#dintpwl-.thettddirlontK lllf-/oo hc•N-1/>ebulld/ng's cond#l«Mda<N , ..,,,umt, or sl,. , Tllorwquirlmell!s slwlll•pplyonlyto fiM.-dlf c -oltfle.ad/fionorrrltenltlon.
BUILDING PERM IT NO.:
ADORE SS· ~'Mj~ Mesquite Dr. Santa Clara. CA 95051
Featu re or Measure
SITED£VELOPMEHT CGC•.1ua1
•terfltO 11'1 ___
bo•H-
~i::-::~i;;:::=l~;:;:=:=~lcn~~:-2MOOdevdOped lll1d9MIDe~ ~ Gl'•dlng •nd povlno. Con&tru:!IOl"I ~ st111• n1ocate row Ke graduig or 11 a111nage aystl!<T'IW1ll rnariage 11ll fT M_ .... , ... ,..,...IO k"J'Wf1 .. !wmtrc"'1fDUild~l*CGC•1~~ :.i~~ =~~!=a:r:~~r ~;.,~,...~r>d"t;;!~;,>' :-it!;:~·~~~;::;J~~ · = 9' llddltlo n•I Pllfklng but~ eleculcal JNOnel upg11dn or new panels. PnMde cep11bilny tor electnc l/ehlcle c:N!Qlrg...,tromnmumrequndi..vel 1 EV~act; , ~2 EVRlladV, LowPowefL<Ml2 EVRffOV • speet:edioCGC•1oe41 n11merded~CkyotSeru Clara ReactiCooecroo.-.ce~~(CSC2023 ReectiCode)section15lB.040
ldenlilh :•tioo The r_..ay terl'rVBl!OO loeaban wn De pe~nertly end ~~ marked ea i.-1 2 ev READr per COC4100 41 I as11mentled17i'CSC2023Rmc1'1Code11ecuoo 1:'.i36040.
El.cl/le fflllc l•IEV)dlll1glng hM nawmultlfamllyd-911ngs , afTordabla ~oLnlng , holall , motals, and naw • Hklentla lparklngfadtltles. ProYldriltl9elne~lr1rastn..oct..-.1111dcapabllty f01elednc:~dla1g1~ With rr.-inun J'e(Jlired Level 2 EV Olalgef. LIM!! 1 EV Rudf . ~el 2 EV R~ Low f'U¥;er Level 2 EV RN"i , EVCBpatWI II specifiltd In csc 2023 Rnch coo. MC!IOO 15.38.040and 2()22Calrb'nl.a Gf9arl Code IMCbOn410!! 4 2,~riamora ll nngtnL
110WElectr k• l0ut leta t8 1cyi;.la P•rkln g: Alm.att~ resk!er'llllJClfveiOp'Twrlltllhall lnCludeWCU'ed bcydepeortcingwtl'l 1 10.electrioe l OlAletaperCSC2023Re achCodesecbon 1l!38040 LOCMioo EVCSaha ltbelocll ted8djacen110en11ccesr.ble peol\llrg9PllC)e, arrJ/oron11nacoesa.blerout11,PCf CGC4106422 1 1
Oim<Jnsion EllchEVreer"i9JlliltieorEVCS1hallbe1TW1""-'T!18fllongend91\Wlde. O'ieon~ry25<:tergorg sp11cn, bulnolless!Nnona,1naun.v111n6 ft l'llC»llCOft$11iSlil. A5ftWIOemrmum 1l1111ro1 bepemmea prCMdedlheITTl\l'l'UTIWIO:noflheEV8PIJO&IS12feel Sl111ce11DpebtltftEV9P111»•ncl1M•ISle$Nl l not e'.ll«ed2083~110pe'l'lanydl•eellOl\perCGC4106•2211
.llcc ..... b loffy EVRead'f11ndEIJCS~lhelleorrc>!1wi!hthe!IOOenibililyprt7JiMlf'lfCO"EV~rging lllllicnmCaliktm.e&.t'*'sJCa:feCheplfi 11i\(MC11on1100A) llnd C:Nptef 119, perCGC41064.2 .21 2 ~Rvd'/Spec9Slf10ftf1• EVreadV aP!IC)l!Sshll" beioe!died bi' .V.age «pevemenl rn1rtiig!r in rorrpllarm wllt1 Cllltrllns Trllllic Opera1iorw.; Polq 0.recfNe 1 l-01 !Zero Em&SiOO Vehlclll 591111.-.::I f>a'lement Mallaro) or rt1 &U00esaor{1), per CGC 4 106 4 2.~
Au!Omal:k loa d m111navamen1 sys1am (ALMS) mey te lrlllalled Jo waease the nurnllel' ot EVctlll~CO" IN! ...,........~ 01 voltage be\IO"d u.. minjm,m reo.oremeru In 1ru1 eooe The opbon CIOI• no1 allow r0t 1nsu.111ng le$aeledl'~ peneJ~tv l hln~uldoeieq,..redwlhoMALMS. perCGC• 100422narnendedb)r CSC 2!23ReeOOCodeRdi1Jn1538~
BLD Permit No.:
Oocumenbllon . \.Jporl request, ""1flcat1ono f oon..,i:ance wnn tt'l11cod& may rc!UOI eon&tlu::tDn docume1t1 plans,1peclflcatJon1 , bul0111a1n&11 11ero1ft1ticat10n.lf1'pectlOnrepons,orocnerme1nodsacce~tolt'll! .,/ DUkllngO&pllrtmifl!W'hicn...,~Sh!M'aubl!anl111lc:odorma'lcepwCGC700 1 Responsible Designer 's Declaration Statement Contractor Declaration Statement 1re1ecycer1of'(thaltnlsprojec!ha1beendesigre::ltomeet!lle lhereb)rcettlfy 111\hebuilder0<inllllllefunderthapermt requiremenbolthe2022CDlkfom111GreenBuidingSUrirw.brdl! t~ledherein thlll ttispnlleCtwillbe<:>:>nliln.ciedtorneetltie Code rl!IQUll'emeru of Iha C:.rforn1<1 Gre!Kl Buidirg Stllrtelu'dlli ""'" Name: FlonaWa ng
Signa~ r'6n.w
Dete 06/30r'2025
Corrplny FlonaWan Deskin
~~- 255 N I Hh Street
c;iy· San Jose CA Zip 95112 Crty
tsLUt"ermil No.:
Electri c v.t.lcle (EV) charging for additions or •llemtion1 of pllri<ing facllilies u ... 1"11 e~ l stlng murtifarr91y buildi ngs. Whenre"Hpark"llfllci"iers a re~. orelectrice19VS1err.orligl'(Jll Dl'ei\1$1ing parking fllc~ll1es are aCIOld or altered arl:I tna work reopres 11 ClUlld1rci permn, l!\ll'lmo.m 1°" ot !O!lll •Odlldlll~e!9d p11fldr'Cl-i-ces.naloe•ledl'lctlvat11elechlrgong1paoncapet4ed1uppor1mgf\tureLIYflf2electrc~ ~ ~iprnerC(EVSE)pe1CGC.-10S . •3. TtieHNloe pr!l,_l«~neletreull dJector'V WI lder1Jfytl"e averi=urrentcrolectivedeYioee"--"1 reservedfCO"h.tureEVcharollll~~esas"£VCAPAB_E~ ENERGY EFFICIENCY {CGC 1U01)
Clll/f'oml• f'flltlll''ICOO..TheD..illdirv'sconslru::tionlhalmeetor~there<:f"emtortlollhe2022~ SUlldflll EnowpyE/$c$qSr~ per COC 4 2011
WA •• ,,,us .. ( ..... C4.-...)
W<llM coMwvln11 plumbing nl!W,..1 and flttinlfl' . PMT"bngfuc!ures 1....mer cloMts tnd o.nnall) and frltlrg& (fai:e1SahJwefreada , pre-ii"sespreyvatvesJ1relOJIT4lirw •nhp!l!laipNerequlfemernofSecllon<1J03 .1 1 thr'Of.4ll'l43ro145
W:ibK closillts : Tl1e elfectr.re l!uah ..aill'!le of al water clo6etll llhlll not eJceed 1.28 galb,-. per flUlh (CGC
4.3031 1)
Urlnllll :Tnelffecttyen!NIYOUrlllofWllll-lm!J'Udurn1 llsnalno1e11:cee d0.125ga•lonsperftush , llrldallou.r oonalsal'8t1ro1exceeoO:'.igalormperftUih(CGC <IJ0312 )
Showlfhftd1 . TheflowrM!or1ngh~ad•rdmult:rple~"""'1Q<>relrow..lhllll,,... exceeod16gallo,.permnrle11t80psiendsneill becenriedtolheperforrnarcecrnerilloltheU.S . EPi\ Wllt&rSe~spec r1C111ion{CGC4.30313)
Resldetltla l la vllllor~fllucets. ThellowrlleMmlnotbe me«rlhlln 1 29'1iof9permm.ce il60 pel, and not le• thlln0811i>lloooperminlJ:e..t20jl8i(CGC4303141)
Lav1110ryfllui:mlncomma nandpubl lc•rHar11n.Thellowralllll\allnot:e:.cM<105gmllonolpitrl'l'WILl•8'llCI i:-i(CGC4303142)
Mltf.etlngFauc:m . Thal!ow rme1tllllnotdaliYar morethlmD ~galcrnllpitrcyde(CGC4300 1 "3) u l'i•ct>anF 1UQ1ts. Thel'lowratetl'l8llrot exce«119geouontpe1"*1\Aeet60~(CGC4303.144) 'fr P1 e- rln 1eSp r ayV1lves .'M'len.-.cat~, thelln.e!theteqi.al!menttr:llttle 20ot tlwC~lkxnitJ ~d Reii~•ndV>llflbe~wltheninlegf-1111.rklrrellelhl.tofl{CGC4303145) Subn*eis for mulifamiy buikHrigs •nd d-lling units in mil<ad-use rnid•nliallcommarcPll buildings .
SUtmeters shall be 1Mt51~ cc meaSIR Wiiier IJ5&9e ofindMduel ~ dwelln<l IA'lil1 in nooon:21noe\ll'ill'l!he Calill:lmia Aun1Jrn9 COO! per CBC <4_303 :I
Standllrds tor plumbing ftl!Wrn and fittings . Pll.mbrnQtcaures sndfittillll l!'IBll mee11ne 11pPIC&ble stanc13rdl rel•rencedlnT11tH 11011 ottrlll Clli!ilbmlaPlumtllflgCodBpwC:OC 4 J03.3 OU WA 1i.1tUSi.(CGC 4.30")
Outdoorpotabla-ar usain land1gpa1rNs Res!Oenllala-iopfl.astlal l ~wnrimeC~W31er SelVice and UM Rules end Regulaborll;, ftemNo . 24, 111 adc:file<I b')' Sant• Oare O!y Codlt Sect on 13. 15.180, or the ClllOIJ'M MOdel Water EfflCltnl l.einOK:lpeO'clnsrcie (f.MELO), ~er 11 more lllmgent , prrCQC """
Fl.o....,tproofing • ...,.,, !A.r 1paon~ppn, e1ectn1;:1;9btft,,~CO"o<tieropenrg1.,~pllltft at exteriorwallsllte!lberodffitprooledb)rdosirg1MJCl'lopenrviwtrioemenmort11 r,concre1emn:inry ,orsrrila r mllll'lod~i.to!heCityperCGC44061
CONSTRUCTION WASTE REDUCTION , DISPOSAL AND RECYCLING {CGCAAOfl) COM!l'uction -• INlnagan-. Recyele •rd'ol utv11gefo;r1 reuset rflnill'U'YI otQ.5'Jlo DfnoMaUrC!Ovf cooSUUC11on ard demlition wMte in ecc;ordllroe with Sect!On <4_406.2, 4 406.3, or 4 406.4. or meet 11 mo~ st.r•~ locel COfllltrtalon 11rd demobon wnle fTllllnagementordnrroce (CGC 4 4J8 . 1) 8UIL111NU!MIN1i.n A NC~ANDO ION (CGC•.410)
An~tlon e ndmeintenancemanU11l sraltbe~!01t>ebuid1ogoccup11ntCO"Oi<nerperCGC44101
RESIDENTIAL CONDENSATE DISPOSAL REQUIREMENTS
.
Alfc;on1Woner c:oolng eooll tequlrtt • COl'ldenu te drelnWll!i 1 trap In .ccord!lnoe witl'l 11'111 menulacture(t lntll'uctlone [CMC310 I] Thedralft m.oU<li1o;!l1<;ebygrt'lltyto 1 drywelor'" indirect wute, orlO 1condentlfepump t~t o;:onnem kl •n indirect wa1le. An indirect ·nste <;onnedion....., be made b 1 j1 n ~or link or lliurdry 1uan!lpipe, 1n aec111.iblelnlllon1ba1htuboverftow . «10•llwt 11>ry1allplec:eln1h1un«controlledbythenmeper100c:on1rolingtM air.(>Qfldilionad*'*"(CMC 3106] CondftnHt. l'l'omahighatlicilnc~ { Catell""I rlJJ fl.lmacec.nbtoomblnedwithtlHI AC c:ondens1n11.
Conden111teamna1becomblnedwiltlthediachlrpeola temper111Ureendpret11urerel iefva1Ye[CPC60l.5J Condemat• wa1i. plpnmu5t be .i t.ut 54. In. d;.m.111 "id t1op1 at lu1t 1h. Inch pei fool. Con<ienQte pu""' •ra aio-d H interfocked to preven\AJ; operaion duli'lg pump la i ure. Conden&lll.a pump disctierge !Ubong m.oll rise vertk:llly to1poin t ....tlerli~itlf!Ollible t oc:oMec:t!o1grevilyoond«lsatedr1in[CMC31D. 1. 11 i\iro;:ondidonetcoolingcollslnenalticorOYe<anyolhetlffHwhereleakagecouldGIUHdami>ge•e<iu ir1 pl"Ole<:lkinto prevent<:illmegeinthe"""ntofablor;ked dr1ln 4mell'lod1areecoe11table(1 )11 d111lnpantha t extei.d~lulybene11th llle11re11olthecoolinguni!andequippedMlhaMj>llra1edfllinlwie ,{2 )&sepe<1!ed ra1nlinell(11higherloclltionlnthe -"'Cunir:'ldrlllnp.-.;{3)adrelnpanwltl'OA1~h1rgalinebulequlppedw~a-ei·leveltaledlonclwloe lnlelloclte d1oth 11ppli!lnc:e;( ~ !1W111er-le«e l de1ec:tior10evlcelnter'lotlutcltothelpf>lia n t1-lypielrl)otoe .. e<1 inlile dralntrep. F ormell'lo<ts 1&2, theditdll<;ep1pemu1tgoto•locll t iontha1isreadiy0Herved-typica l tv ~11 window {CMC 3 1 02JTl'lelerequnme11t1lllloapplytohigl'l~i'fK:>ency!CDl!eoorYIV)fumace1 Pan ..... ,,..N:, .... seo:inoar,
m .. s,.uet 1emW>o1e'r'l•••dill'
- ... ~. ~&<>¥9••
.... .-.. prsfetr ....
l'tHldenliaLcondtnsat 1 II typicatfy 111rn'Wlated In arywtlh. Orywall Jfl'!IClbtiont •ra et tallow.:
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GREEN BUILDING
CHECK-LIST
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City of
Santa Clara
eal Form
Instructions
Planning Division: (408) 615-2450
Email: [email protected]
Use this form to appeal a decision made at the Development Review Hearing or Planning Commission. All appea ls must be filed with the Planning Division within seven calendar days of the action being appealed.
Appeals from the Development Review Hearing are made to the Planning Commission (for single-family residential projects) or to the City Council (for projects other than single family residential projects) and will be set for hearing on the next available agenda.
Appeals from the Planning Commission are made to the City Council and will be placed on a subsequent City Council Agenda. Please contact the Planning Division at the number listed above with any inquiries about the process.
Applications will be filed through the City's Permitting Online Portal. You will need to register for an account to file. Applications may also be filed in person at the Permit Center, City Hall, 1500 Warburton Avenue, Santa Clara.
Information submitted on this form is public record
Appeal Fees
Appeal Fees are set by the Municipal Code of the City of Santa Clara and are subject to annual review. Submitted appeals will be invoiced by staff for payment. Fee payment must be received by the City of Santa Clara before this form submittal can be certified as complete.
Appellant Declaration
Name: Andrea Cosmin and Sorin Spanoche
Street Address: 2896 Mesquite Dr
City, State, Zip Code: Santa Clara, CA 95051
Phone number: (408) 204-6809
E-mail address: [email protected]
In accordance with the provisions of the Municipal Code of the City of Santa Clara, I hereby appeal the following action at the:
D Development Review Hearing [i] Planning Commission
at it's meeting of 02/11 /2026
(date)
Agenda Item No.: _3 ________ _
File No.(s): _2_6_-5_2 _______ _
Address:/APN(s): 2892 Mesquite Dr, Santa Clara, CA 95051 (Rev. 10/23) Page 1
Planning Appeal Form
Appellant Statement
(If more space is required, attach a separate sheet of paper.) Action being appealed:
Resolution on Appeal (PLN25-00561) of Development Review Officer's Approva l at 2892 Mesquite Drive for an Architectural Review (PLN25-00295), requesting that conditions of approval P3 (guest bedroom setbacks for sight line preservation of the adjacent property) and P4 (front yard landscape) be defined with measurable criteria.
Reason for Appeal:
The Approval (that was reaffirmed in the Public Hearing at the Planning Commission meeting on 02/11/2026, with a 4-3 vote) relies on Conditions P3 and P4 to support the Architectural Review findings that the project will not unreasonably interfere with neighboring property's use and enjoyment and is compat ible with the neighborhood's character.
But P3 and P4 are are unenforceable in their current form . (Please see attached page for further details.)
Certification of Authenticity
Beware, you are subject to prosecution if you unlawfully submit this form. Under penalty of law, transmission of this form to the City of Santa Clara is your certification that you are authorized to submit it and that the information presented is authentic. 02/18/2025
Signature of Appellant Date
(Rev. 10/23) Page 2
To: City of Santa Clara Council
Project: 2892 Mesquite Dr, File No. PLN26-00094
Applicant: Andrea Cosmin and Sorin Spanoche
2896 Mesquite Dr,
Santa Clara, CA 95051
[email protected]
Date: 04/01/2026
Subject: PLN26-00094: Appeal to City Council of PLN25-00561 - 2892 Mesquite Drive Architectural Review (PLN25-00295) Requesting measurable criteria for Conditions P3 and P4
Dear City Council,
Thank you for your time and consideration for our appeal.
Action Being Appealed
Resolution on Appeal (PLN25-00561) of the Development Review Officer’s Approval at 2892 Mesquite Drive for an Architectural Review (PLN25-00295), requesting that Conditions of Approval P3 (guest bedroom setbacks for sight line preservation of the adjacent property) and P4 (front yard landscape) be defined with measurable, enforceable criteria.
We are not appealing to block the project. We support updates and improvements to neighboring properties. Our appeal is focused solely on the fact that the project’s approval relies on Conditions P3 and P4 to mitigate massing and sight line impacts, yet these conditions lack the measurable standards necessary for enforcement during the plan check and inspection phases.
The City’s Architectural Review findings include that the design and location of the project “will not unreasonably interfere with the use and enjoyment of neighboring developments” and is consistent with neighborhood character (SCCC 18.30.010.A).
The plan of the neighborhood and how the houses were originally built ensure that all homes have appropriate openings towards the street, without obstructions from neighboring buildings.
We would like to highlight that our property has the narrowest front (40 ft) and very long distance from the front rooms from the lot line (53 ft). This compares with 49.77 ft and about 38 ft, respectively for the existing building at 2892 Mesquite dr. Typical lots in our neighborhood have a front of about 65 ft (Exhibit A).
Why Measurable Criteria Are Necessary
The code prescribes baseline minimums for rectangular lots, and P3 and P4 are discretionary mitigations intended to address impacts beyond those minimums - precisely because these pie- shaped lots present special circumstances that standard setback rules do not contemplate.
The Review Officer acknowledged this when P3 was added at the December 2025 Architectural Review public hearing: “These are three unique properties in this tract. And building the property out does impact the neighboring property.”
The approval included two conditions:
P3. Guest Bedroom Setback: The proposed guest bedroom shall adhere to the prevailing development pattern in the subdivision by reducing the footprint of the proposed guest room by providing a greater front and side setback. The setbacks shall preserve the existing sight line of the adjacent property.
P4. Front Yard Landscape: Bushes and code-compliant hedges shall be added to the front yard.
As currently written, terms like “greater front and side setback” and “sight line preservation” are open to interpretation. Without specific numerical criteria (e.g., “a minimum additional setback of X feet from the front”), these conditions are effectively unenforceable by City staff during the building permit review process. There are no current code definitions for pie/wedge-shaped lots, and the conditions were intended to ensure equitable sight lines for all residents, regardless of lot geometry.
The Owner’s Response Highlights the Problem
Since the conditional approvals - which the current owners accepted without appealing - the owners’ response to Condition P3’s requirement for a “greater setback” has been a wall retraction of approximately 8½ inches at the front. 8½ inches is comparable with the length of a single brick. This is precisely why numerical criteria are necessary - without them, a cosmetic adjustment can be presented as compliance with a condition that was clearly intended to produce a meaningful reduction in massing and sight line impact.
The Planning Commission Resolution
The Planning Commission reaffirmed the Approval on February 11, 2026, with a narrow 4-3 vote - nearly half the Commission was not satisfied that the conditions, as written, could be checked to adequately address the impacts.
During deliberation, Commissioner Cherukuru stated: “…If I had an opportunity to suggest, I would suggest the architect to rethink the front.” She acknowledged that design review exists precisely because meeting minimum code standards does not automatically make a design compatible with the neighborhood: “If everything was allowed by right… then they didn’t have to go through a discretionary approval at all. Why is there a design review committee, then?” The Planning Commission strongly encouraged a neighborly compromise to define these criteria. The current owners have explicitly refused to engage in any discussion to reach a mutual agreement.
Fence Does Not Satisfy the Hedge Requirement and Worsens the Sight Line Impact Condition P4 specifically mandates “bushes and code-compliant hedges.” Instead, after the February 11, 2026 Planning Commission Review where we expressed our concerns about a new tall fence, the current owners have erected a 6+1-foot-tall fence extending approximately 20 feet further into the front yard than the existing (lower) fence.
The fence extension actively undermines the sight line preservation that Condition P3 was designed to protect. For 23 years, including the 7 years since the adjacent property was purchased by the current owner, our home had an unobstructed sight line to and from the street.
Due to the narrow front and very long distance of the front rooms from the lot line, the fence makes our home feel as though it is situated in the backyard of the neighboring property, rather than facing a street.
The fence extension also raises a practical security concern: as our front door is further from the street than is typical in the neighborhood, the tall fence now provides concealment that makes it easier for someone to approach our home entrance unseen.
Our Request
We respectfully ask the City Council to direct the Planning team to amend the Conditions of Approval to include objectively defined, measurable criteria:
For Condition P3 - Guest Bedroom Setback:
Set back the front wall of the guest bedroom addition approximately 4 feet to align with the front plane of the planned foyer addition. This is consistent with the prevailing development pattern referenced in Condition P3 itself. Neighboring homes on pie-shaped lots were designed so that no structure projects significantly in front of an adjacent home’s primary façade.
This would be consistent with the existing building and the design pattern in the neighborhood and could help preserve at least one of the mature Japanese maples currently in the front yard, rather than removing it and replacing it with a small olive tree as shown in the current plans.
For Condition P4 - Front Yard Landscape:
Limit a 6+1 feet fence to the extent of the previously existing low fence or reduce the height of the approximately 20-foot new extension to 3 feet, consistent with similar front-yard fences in the neighborhood. The tall fence contradicts the sight line preservation intent of Condition P3.
We do not object to the fence height adjacent to the current building walls, where it serves a privacy function from the newly proposed kitchen window on the side wall close to the front our home (where there is no window right now).
Closing
We want to emphasize the modesty of our request. We are not asking for the 5-foot side setback preservation that all homes on regular lots are entitled to. We are just asking for measurable criteria that ensure the Conditions of Approval achieve their stated purpose:
preserving equitable sight lines for all residents, regardless of lot geometry.
We trust the City Council to ensure that the conditions attached to this approval are meaningful and enforceable - so that they protect not only our home’s livability, but also the neighborhood character that made this community worth choosing 23 years ago and worth preserving for the future.
Thank you for your time and consideration.
Respectfully,
Andrea Cosmin and Sorin Spanoche
Exhibit A: Vicinity map (32 – 2892 Mesquite Dr., 31 – 2896 Mesquite Dr.)
Exhibit B: Sight line prior to February 17 2026
Exhibit C: 2892 2896 Mesquite drive site plan (based on 1’-0” = 1/8” scale drawings)
Exhibit D: Impact of new fence and planned building extension simple rendering on front rooms’ sight lines (looking straight ahead)
Room 1
Room 2
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-377 Agenda Date: 4/7/2026
REPORT TO COUNCIL
SUBJECT
Reconsideration of Action on an Agreement with Peregrine Technologies, Inc. for a Data Integration Platform and Professional Services for a Not-to-Exceed Amount of $2,802,002 Over a Ten-Year Term and to Approve the Related Budget Amendment
EXECUTIVE SUMMARY
This item is returned to the City Council for reconsideration of an agreement with Peregrine Technologies to implement a data integration platform that enhances access to existing public safety information. The March 10, 2026, motion (Item 2H, RTC 26-96) received four affirmative votes but did not meet the five-vote requirement for the associated budget amendment. The City Council then voted to bring the item back to an agenda for reconsideration. This report provides additional clarification regarding data governance, security, and operational use, and reaffirms that the platform operates within existing legal, policy and privacy frameworks while improving efficiency and situational awareness.
BACKGROUND
On March 10, 2026, the City Council considered approval of an agreement with Peregrine Technologies and a related budget amendment (Attachments 1 & 2). The item required five affirmative votes due to the associated budget action. The motion received four votes in favor and one vote against and therefore did not pass.
Peregrine Technologies is a modern data integration and analytics platform designed to consolidate information from multiple public safety systems into a single, secure interface. The platform, used by numerous law enforcement agencies throughout the Bay Area, integrates systems such as Records Management Systems (RMS), Computer-Aided Dispatch (CAD), Automated License Plate Reader (ALPR) systems, and digital evidence platforms. By bringing these systems together, Peregrine enables authorized personnel to conduct cross-system searches, identify connections between incidents, and develop a more complete real-time operational picture.
The platform does not create new law enforcement data or expand the Police Department’s (Department) authority to collect or share information. Instead, it improves access to information that is already lawfully available, while maintaining existing legal, policy, and privacy safeguards. Access is controlled through role-based permissions, and all activity within the system is logged and auditable.
The Department may enter into data sharing agreements with other law enforcement agencies that use the platform; however, sharing only occurs pursuant to approved Memorandum of Understanding (MOUs), in compliance with applicable law and Department policy. The Department retains full control over what data, if any, is shared and defines and limits the access provided.
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26-377 Agenda Date: 4/7/2026
This item is being brought back for reconsideration to provide additional clarity regarding the platform’s functionality, data governance, security controls, and operational benefits.
DISCUSSION
During the March 10, 2026, City Council meeting, several questions were raised regarding data governance, privacy, system security, and operational use of the Peregrine platform. The following provides clarification and additional context to address those questions.
Purpose and Scope of the Platform
Peregrine is a law enforcement data integration platform that allows authorized Department personnel to access and search across existing Department systems through a single interface. It does not expand the Department’s authority, or alter how information is collected, shared, or retained.
Rather, it improves the Department’s ability to access information that is already lawfully available to it via various existing avenues or applications.
Several questions raised during the meeting, particularly those related to how mental health calls are handled, reflect broader public safety practices and policies that exist independent of this platform.
Peregrine does not change how those calls are responded to or how related information is governed; it only provides a more efficient way to access existing records when appropriate.
In November 2024, Santa Clara voters approved a bond measure that includes funding for the development of a Real Time Intelligence Center (RTIC). The Peregrine platform represents foundational software infrastructure for that future capability, enabling the integration and analysis of public safety data across systems. While the physical and operational components of an RTIC will be implemented over time, this platform delivers immediate operational benefits upon deployment by improving access to existing information, enhancing situational awareness, and supporting more timely decision-making. Advancing this technology now allows the Department to realize near-term efficiencies while building toward the voter-approved RTIC framework.
Confidentiality and Legal Protections
The platform integrates existing law enforcement data sources, including RMS, CAD, and other operational systems. Questions were raised regarding sensitive data, including biometric and medical information.
As part of standard law enforcement processes, the Department maintains certain data such as police reports and records generated through its operations. Sensitive information, such as fingerprints, is governed by strict federal and state regulations, including Criminal Justice Information Systems (CJIS) requirements, and Department policy. The Peregrine platform does not collect or generate biometric data, and that type of information is not integrated into the system or accessed through the platform.
Information in the platform is confidential and not subject to public disclosure except as required by law, ensuring that sensitive data is protected and does not compromise public safety. Additionally, certain categories of data are subject to strict legal limitations on sharing, including information governed by California law (e.g., ALPR data under SB 34 and SB 54). These restrictions remain in place and are not altered by the platform.
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26-377 Agenda Date: 4/7/2026
Data Sharing and Control
Data sharing is not automatic and occurs only between agencies that use the Peregrine platform and have entered into formal agreements. Each agency retains full ownership and control of its data and determines what, if any, information is shared. All sharing must comply with applicable law and Department policy.
The Department will define, in writing, the authorized agencies permitted to access shared law enforcement data, as well as any restrictions on data types eligible for sharing. An example of an agreement is included as Attachment 3; however, all data sharing will be governed by formal MOUs established by the Department and reviewed by the City Attorney’s Office.
Even within authorized agreements, access is further limited through role and attribute-based controls, and requests for information must be affirmatively approved. If a request is received from a non-authorized entity, the requestor would be directed to the originating agency.
In October 2025, the State enacted Senate Bill 580 (SB 580), which requires local agencies to comply with forthcoming California Department of Justice guidance regarding access to and sharing of databases operated by state or local agencies, including those maintained by private vendors. This guidance, expected by July 1, 2026, will further define permissible data sharing practices.
The platform does not override legal or policy restrictions. Data sharing remains a controlled, deliberate, and legally governed process. At every step, the Department, not the technology, retains control over what data is shared, with whom, and under what conditions.
Data Ownership
The Department retains ownership of all its respective law enforcement data. The Department is responsible for creating, updating, and deleting data in its own systems of record according to its own retention policies.
The Department will only release law enforcement data to approved agencies authorized under the sharing framework via MOU.
User Access, Misuse, and Accountability
Access to the system is limited to authorized personnel and governed by role-based permissions aligned with job responsibilities. The Administrative Services Commander (“Manager”), or designee, maintains administrative authority over system access and any data-sharing MOUs, including the assignment and management of user permissions. Access is limited to personnel who are legally permitted to access and review criminal justice information.
All system activity is logged, traceable, and auditable. User actions, including searches, downloads, sharing, and views, are recorded within the platform and, where applicable, associated with a corresponding case number to ensure accountability. The Manager will conduct routine audits to verify that all system use complies with applicable laws and Department policies.
Questions have been raised regarding how shared law enforcement data may be used by partner agencies, including concerns about misuse. Data sharing occurs within a structured framework of formal agreements, State law, and policy requirements, all of which require auditability and oversight.
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governing access to criminal justice information, including State law, CJIS requirements, and agency policy. Misuse of data may result in administrative, civil, and/or criminal consequences.
Any change in federal, State or local policy is reviewed and reflected in updated Department policy and system settings.
The combination of technical safeguards, legal requirements, comprehensive audit trails, and enforceable accountability measures provides a strong framework to deter, detect, and address improper use.
Cybersecurity and Data Breach Protections
Questions were raised regarding the potential for system compromise or data breaches.
Peregrine operates within Amazon Web Services (AWS) GovCloud, a CJIS-compliant cloud environment used by government agencies nationwide. This environment is specifically designed to meet federal and state criminal justice security standards.
The system incorporates encryption at rest and in transit, redundant and secure data storage within the United States and continuous monitoring and threat detection protocols.
City Council discussion referenced the use of multiple secure servers. These servers are part of a redundant architecture, which is a standard security practice in government and enterprise systems.
Rather than creating additional points of vulnerability, this distributed architecture reduces risk by ensuring there is no single point of failure and that systems remain operational even if one location is disrupted.
Access to the system is further protected through strict authentication controls, role-based access permissions, and comprehensive audit logging.
In the event of a suspected or confirmed breach, established incident response protocols, notification requirements, and legal obligations would apply. These protections are consistent with CJIS requirements, industry standards, and government best practices.
This type of distributed, redundant architecture is the same approach used to protect critical government and financial systems nationwide.
Data Retention and Accuracy
Data retention is governed by existing law, Council approved retention schedule, Department policy, and source system requirements, not by the platform itself. Peregrine reflects the retention rules already in place for each dataset.
The platform is designed to mirror Department data systems, meaning it reflects information contained in the original systems of record. Peregrine does not independently create or alter data.
If information is identified as incorrect, it must be corrected by the Department in the system of record. Once corrected, those updates are reflected in Peregrine.
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Questions were raised regarding how the system is configured, how accuracy is ensured, and the anticipated implementation timeline.
Implementation involves close coordination between Peregrine deployment engineers and City Information Technology staff. Configuration is conducted in multiple stages, including:
· Data mapping and validation
· System configuration aligned with Department requirements · Quality assurance testing at each stage
· Final Department review prior to operational use
This process ensures that only appropriate data is ingested and displayed, consistent with Department policy and legal requirements.
The approximately 90-day implementation period reflects the complexity of integrating multiple independent systems. Each Department database is configured differently, requiring the platform to ingest data, normalize and align data structures, and ensure compatibility and accuracy across systems.
This work is performed in phases and often during off-peak hours to avoid impacting system performance. Importantly, the platform mirrors existing Department data and does not replace or alter source system
Public Trust and Transparency
Questions were raised regarding how to ensure public confidence in the system.
The Department recognizes that trust is built through transparency, clear policies and demonstrated compliance with law.
The platform operates within existing legal and policy frameworks, and its use remains subject to oversight, audit, and public accountability.
As discussed, staff can return to Council with a follow-up report after one year of implementation to provide transparency regarding usage, safeguards, and outcomes.
Contract Flexibility
The agreement includes a termination for convenience clause, allowing the City to cancel the agreement with 30 days’ notice, providing flexibility and ensuring continued oversight.
Conclusion
The questions raised by the City Council reflect broader concerns about data governance, privacy, and the responsible use of technology in public safety. The Peregrine platform does not expand the Department’s authority or change existing legal protections. Rather, it provides a secure, controlled, and auditable means to access information that is already lawfully available.
By consolidating data from multiple existing systems, the platform improves efficiency, enhances situational awareness, and supports more timely and informed decision-making. This capability City of Santa Clara Printed on 4/2/2026Page 5 of 7
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26-377 Agenda Date: 4/7/2026
reduces the time required to develop a complete operational picture from hours to minutes in both daily operations and critical incidents.
Public safety matters are not confined by jurisdictional boundaries and often involve individuals, vehicles and patterns that extend across multiple jurisdictions. Within established legal and policy frameworks, the platform supports appropriate coordination between agencies while maintaining strict controls over data access, sharing, and use.
Peregrine serves as a force multiplier; it does not replace personnel but enhances their ability to efficiently compile and analyze existing information. Ultimately, Department personnel remain responsible for verifying information through the appropriate source systems. All use of the platform remains governed by law, policy, and Department oversight.
This investment also aligns with voter-approved funding for a future Real Time Intelligence Center, positioning the Department to build that capability in a phased and fiscally responsible manner while delivering immediate operational value.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
The term of the contract is five years, with a not-to-exceed amount of $1,179,690. A 10% contingency of $117,969 is recommended, bringing the total not-to-exceed amount to $1,297,659 for the initial five -year term. The City has an option to extend the term up to five additional years for a not-to-exceed amount of $1,367,584, with a 10% contingency of $136,758. With the extension, the total maximum not-to-exceed compensation, including contingencies, amounts to $2,802,001.
This investment represents foundational public safety technology infrastructure that will support Department-wide patrol, investigative, and intelligence operations throughout the term of the agreement.
Funding for the first year of the agreement is recommended to be allocated from the Budget Stabilization Reserve to the Police Department’s operating budget, as shown in the table below. This amount reflects the Year 1 cost and a 10% contingency. Funding for the outyears of the agreement will be incorporated into the Department’s operating budget as part of the budget process, subject to the appropriation of funds.
Budget Amendment
FY 2025/26
Current Increase/
(Decrease)
Revised
General Fund
Expenditure
Police Department $99,435,308 $244,420 $99,679,728
Fund Balance
Budget Stabilization Reserve $81,450,116 ($244,420) $81,205,696 City of Santa Clara Printed on 4/2/2026Page 6 of 7
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26-377 Agenda Date: 4/7/2026
Current Increase/
(Decrease)
Revised
General Fund
Expenditure
Police Department $99,435,308 $244,420 $99,679,728
Fund Balance
Budget Stabilization Reserve $81,450,116 ($244,420) $81,205,696
COORDINATION
This report was coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
1. Authorize the City Manager or designee to execute an agreement with Peregrine Technologies, Inc. (Agreement) for an enterprise Data Integration Platform and related professional services for an initial five-year term with a maximum amount not-to-exceed $1,179,690, subject to the appropriation of funds and approval of final form by the City Attorney;
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, including (a) exercising up to five one-year options to extend the Agreement term, and (b) negotiating and executing amendment(s) to the Agreement to (i) increase the maximum compensation by up to $1,622,311 (inclusive of $254,727 contingency for initial and optional terms) for a total aggregate not-to-exceed amount of $2,802,001 over the full ten-year term, (ii) add or delete services consistent with the scope of services, and (iii) make de minimis changes, subject to the appropriation of funds and approval as to form by the City Attorney; and
3. Approve the FY 2025/26 Budget Amendment in the General Fund to increase the Police Department budget in the amount of $244,420 and decrease the Budget Stabilization Reserve in the amount of $244,420 (five affirmative Council votes required for the use of unused balances).
Reviewed by: Cory Morgan, Chief of Police
Approved by: Jovan Grogan, City Manager
ATTACHMENTS
1. RTC 26-96
2. Agreement with Peregrine Technologies
3. Draft Third Party Data Sharing Agreement
City of Santa Clara Printed on 4/2/2026Page 7 of 7
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-96 Agenda Date: 3/10/2026
REPORT TO COUNCIL
SUBJECT
Action on an Agreement with Peregrine Technologies, Inc. for a Data Integration Platform and Professional Services for a Not-to-Exceed Amount of $2,802,002 Over a Ten-Year Term and to Approve the Related Budget Amendment
EXECUTIVE SUMMARY
The report proposes implementing a Data Integration Platform that consolidates information from multiple public safety systems into a single operational environment. The platform enables personnel to rapidly access and analyze data across systems, improving situational awareness and response efficiency.
BACKGROUND
Current Operating Environment
Police departments rely on numerous information systems to support operations, investigations, and emergency responses for daily policing and at special events. These systems commonly include records management systems (RMS), body worn cameras (BWC), computer-aided dispatch (CAD), automated license plate recognition platforms (ALPR), geographic information systems (GIS), Unmanned Aircraft Systems (UAS/Drone), analytical tools, and other internal or regional data sources.
While each system serves a specific function, the data they generate often exists in separate platforms. As a result, staff must manually cross-reference systems to consolidate information and develop a real-time comprehensive operational picture. This decentralized data structure extends the time required to gather critical information, limits analytical capacity, and slows informed operational decision-making, constraining proactive policing efforts.
As public safety operations have evolved into a more complex and interconnected environment, often requiring coordination with regional and multi-agency partners, the need for rapid access to integrated, real-time information has become operationally critical.
Real-Time Intelligence Center (RTIC)
In November 2024, Santa Clara voters approved Measure I, which included infrastructure funding for the development of a Real-Time Intelligence Center (RTIC). An RTIC is a centralized, technology- enabled operational hub designed to integrate and analyze information from multiple public safety systems to provide real-time situational awareness and actionable intelligence that supports informed decision-making during incidents and daily operations.
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An RTIC typically includes dedicated analysts and integrated technology systems that allow personnel to monitor unfolding events, identify emerging threats, track active incidents, and deliver timely information to officers and command staff before and during operations. By consolidating data from multiple sources, the RTIC enables faster information sharing, strengthens coordination during critical incidents and large-scale events, and enhances collaboration with regional partners.
A Data Integration Platform serves as the foundational technology supporting RTIC operations by consolidating information from traditionally separate systems, such as records management systems, computer-aided dispatch, license plate reader data, body-worn camera systems, geospatial mapping, and other authorized public safety technologies into a unified environment. This capability allows personnel to quickly access and analyze information that would otherwise require time-consuming manual searches across multiple systems, improving operational awareness, response efficiency, and officer safety.
Data Integration Platform
While the proposed Data Integration Platform will serve as the foundational technology for the future Real-Time Intelligence Center (RTIC), its operational value is immediate and extends beyond the RTIC model. Upon implementation, the platform will support daily patrol activities, investigative functions, supervisory oversight, and command-level decision-making by enabling personnel to access integrated, real-time data from multiple systems within a unified operational environment. This capability allows patrol officers, detectives, and supervisors to conduct consolidated searches, identify patterns, and quickly access critical contextual information that would otherwise require querying multiple systems, improving situational awareness and operational efficiency.
In February 2026, the Police Department (Department) established a temporary Real-Time Intelligence Center (RTIC) to support operational demands during major events, including Super Bowl LX and FIFA World Cup activities. Currently, analysts must access multiple independent databases to locate critical information, a time-intensive process that often requires multiple personnel and delays the delivery of actionable intelligence. This fragmented approach limits the Department’s ability to provide real-time situational awareness. Implementation of a Data Integration Platform enhances public safety operations by consolidating fragmented information systems into a unified, real-time operational view. This improves situational awareness, supports faster and more informed decision-making, strengthens officer and community safety, and increases efficiency during routine operations and large-scale critical incidents.
In modern policing environments where critical information is distributed across numerous systems, a unified data integration platform functions as essential operational infrastructure. Similar to CAD or RMS systems, the ability to rapidly access, synthesize, and interpret data directly impacts officer safety, investigative effectiveness, and resource deployment decisions. A Data Integration platform addresses this operational necessity by transforming fragmented data into actionable intelligence accessible across the Department.
The proposed agreement includes administrative capabilities that could support the management of an ALPR program for so long as the City has an ALPR program. However, ALPR functionality represents a limited component of the overall capabilities of the Data Integration Platform, and the ongoing functionality (and benefit) of the overall platform is not dependent in any respect upon the City of Santa Clara Printed on 3/6/2026Page 2 of 7
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activation (or deactivation) of the ALPR administrative capability. Approval of this agreement does not constitute approval of, or create a requirement for, an ALPR program.
Importantly, the platform will support daily patrol operations and investigative functions independent of a fully staffed RTIC. Patrol officers, detectives, and supervisors will be able to access integrated data directly to support case development, field decision-making, and proactive enforcement strategies. While the system will serve as the foundational technology of the future RTIC, its operational benefits are immediate and extend across the Department’s routine policing activities.
Although additional analyst positions are anticipated to support full RTIC operations in the future, any associated staffing and budget adjustments will be presented to the City Council for consideration at a later date. Deployment of the platform at this stage ensures that the Department enhances operational effectiveness now, while also positioning the City for a seamless transition to a fully staffed RTIC when implemented.
DISCUSSION
Procurement Process
Pursuant to City Code Section 2.105.140(c), staff conducted a formal Request for Proposals (RFP) process, with the award recommendation based on “best value.” On September 25, 2025, staff published the RFP for an enterprise Data Integration Platform and related services on the City’s e-procurement system. Six proposals were received from the following firms:
1. Carahsoft Technology Corporation
2. DataTerrain, Inc. dba SocialRoots.ai
3. EcoMetrix, LLC
4. Flock Group, Inc. dba Flock Safety
5. Peregrine Technologies, Inc.
6. Saitech, Inc.
Proposals were evaluated by an evaluation panel in accordance with the RFP evaluation criteria, including firm experience, qualifications, technical capabilities, and responsiveness. Following initial scoring, Peregrine Technologies, Inc. (Peregrine) was invited to participate in an oral interview as part of the evaluation process.
Based on the evaluation, including the oral interview, the evaluation panel determined that Peregrine’s proposal represented the best value to the City and recommends award to Peregrine consistent with the evaluation criteria set forth in the RFP.
Proposed Platform
Peregrine’s platform is a data integration and analytics solution designed to aggregate and analyze information from multiple City and public safety systems to support operational awareness and decision-making. The platform can present data in real time or near real time, depending on the source system integrations, and is intended to reduce reliance on manual compilation across City of Santa Clara Printed on 3/6/2026Page 3 of 7
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separate systems.
By consolidating data into a unified operational view, the platform is intended to provide personnel with tools for querying, visualization, and trend analysis that may be more difficult to perform when data is maintained in multiple separate systems. The platform includes visualization features (e.g., charts, graphs, and spatial displays) to help personnel interpret data across variables such as time, date, and geographic concentration, which may support more data-informed planning and resource deployment.
The platform also includes features intended to support interagency collaboration through controlled information-sharing among participating law enforcement agencies. Participating agencies retain full control over their data, and information would not be shared with other agencies unless expressly authorized. The State legislature recently (October 2025) passed SB 580, requiring cities to comply with California Department of Justice guidance regarding access and sharing of databases operated by a state or local agency, including databases maintained for the agency by private vendors. This guidance will be published July 1, 2026, and will determine if and how any such authorization could occur. In the event any such access was authorized, the access would be limited through role-based permissions within an FBI Criminal Justice Information Services (CJIS)-compliant environment.
Operating within a fully CJIS compliant architecture, the platform enables authorized agencies to collaboratively identify patterns, track crime series, and coordinate operations across jurisdictional boundaries without relying on manual information exchange. The ability to share time-sensitive intelligence enhances situational awareness during active incidents and large-scale events, directly supporting informed decision-making that strengthens both officer and community safety.
Agreement Terms
Under the proposed agreement, Peregrine will provide a hosted Software-as-a-Service (SaaS) data integration platform including services for implementation, professional, subscription, training, and ongoing maintenance. Implementation of the platform will consist of six phases: (1) Planning and Analysis, (2) Development, Implementation, and Configuration Tasks, (3) Testing and Refinement, (4) Training, (5) Go Live, and (6) Full Acceptance and Post Go Live.
Peregrine offers multiple package models. The Police Department has chosen to move forward with the Required Package model. The proposed agreement will have an initial five-year term, plus up to five addition one-year options, for a potential total term of 10 years. Subscription fees for the initial term and each optional renewal year are set forth in the agreement in the amounts shown in Table 1.
Table 1 - Cost Summary
Description Total
Initial Term (Years 1 - 5)
Year 1 Required Package Subscription Fee $222,200.00
Year 2 Required Package Subscription Fee $228,866.00
Year 3 Required Package Subscription Fee $235,731.98
Year 4 Required Package Subscription Fee $242,803.94
Year 5 Required Package Subscription Fee $250,088.06
Initial Term Total $1,179,689.98
Option Periods (Years 6 - 10)
Option 1 - Year 6 Required Package Subscription Fee $257,590.70 Option 2 - Year 7 Required Package Subscription Fee $265,318.42 Option 3 - Year 8 Required Package Subscription Fee $273,277.97 Option 4 - Year 9 Required Package Subscription Fee $281,476.31 Option 5 - Year 10 Required Package Subscription Fee $289,920.60 Option Periods Total $1,367,584.00
Contingency $254,727.40
TOTAL MAXIMUM COMPENSATION NOT-TO-EXCEED $2,802,001.38 City of Santa Clara Printed on 3/6/2026Page 4 of 7
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Description Total
Initial Term (Years 1 - 5)
Year 1 Required Package Subscription Fee $222,200.00
Year 2 Required Package Subscription Fee $228,866.00
Year 3 Required Package Subscription Fee $235,731.98
Year 4 Required Package Subscription Fee $242,803.94
Year 5 Required Package Subscription Fee $250,088.06
Initial Term Total $1,179,689.98
Option Periods (Years 6 - 10)
Option 1 - Year 6 Required Package Subscription Fee $257,590.70 Option 2 - Year 7 Required Package Subscription Fee $265,318.42 Option 3 - Year 8 Required Package Subscription Fee $273,277.97 Option 4 - Year 9 Required Package Subscription Fee $281,476.31 Option 5 - Year 10 Required Package Subscription Fee $289,920.60 Option Periods Total $1,367,584.00
Contingency $254,727.40
TOTAL MAXIMUM COMPENSATION NOT-TO-EXCEED $2,802,001.38 The amounts above reflect a complete, all-inclusive annual SaaS subscription, including:
· Hosting and Platform Access: CJIS compliant cloud infrastructure, data storage, backups, and routine maintenance.
· System Configuration and Data Integration: Initial setup, connection of approved data sources, and configuration meeting project objectives.
· Training and Change Management: Administrator and end-user training, user-adoption support, and provision of documentation and user materials. · Ongoing Support and Maintenance: Help-desk support, system updates, bug fixes, and all feature and security enhancements released during the subscription. · Data Conversion and Migration: As required to enable go-live and ensure continuity of existing datasets.
· All professional services for initial deployment.
For Year 1, 80% ($177,760) is payable upon provisioning of licenses and confirmation of system availability for City access. The remaining 20% ($44,440) is payable upon successful completion of acceptance testing and execution of the Final System Acceptance Certificate. For Years 2-5 and any exercised option years, the annual subscription fee will be paid at the start of each renewal period.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
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FISCAL IMPACT
The term of the contract is five years, with a not-to-exceed amount of $1,179,690. A 10% contingency of $117,969 is recommended, bringing the total not-to-exceed amount to $1,297,659 for the initial five -year term. The City has an option to extend the term up to five additional years for a not-to-exceed amount of $1,367,584, with a 10% contingency of $136,758. With the extension, the total maximum not-to-exceed compensation, including contingencies, amounts to $2,802,001.
This investment represents foundational public safety technology infrastructure that will support Department-wide patrol, investigative, and intelligence operations throughout the term of the agreement.
Funding for the first year of the agreement is recommended to be allocated from the Budget Stabilization Reserve to the Police Department’s operating budget, as shown in the table below. This amount reflects the Year 1 cost and a 10% contingency. Funding for the outyears of the agreement will be incorporated into the Department’s operating budget as part of the budget process, subject to the appropriation of funds.
Budget Amendment
FY 2025/26
Current Increase/
(Decrease)
Revised
General Fund
Expenditure
Police Department $99,435,308 $244,420 $99,679,728
Fund Balance
Budget Stabilization Reserve $81,450,116 ($244,420) $81,205,696
COORDINATION
This report was coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
1. Authorize the City Manager or designee to negotiate and execute an agreement with Peregrine Technologies, Inc. (Agreement) for an enterprise Data Integration Platform and related professional services for an initial five-year term with a maximum amount not-to-exceed $1,179,689.98, subject to the appropriation of funds and approval of final form by the City City of Santa Clara Printed on 3/6/2026Page 6 of 7
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26-96 Agenda Date: 3/10/2026
Attorney;
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, including (a) exercising up to five one-year options to extend the Agreement term, and (b) negotiating and executing amendment(s) to the Agreement to (i) increase the maximum compensation by up to $1,622,311.40 (inclusive of $254,727.40 contingency) for a total aggregate not-to-exceed amount of $2,802,001.38 over the full ten-year term, (ii) add or delete services consistent with the scope of services, and (iii) make de minimis changes, subject to the appropriation of funds and approval as to form by the City Attorney; and
3. Approve the FY 2025/26 Budget Amendment in the General Fund to increase the Police Department budget in the amount of $244,420 and decrease the Budget Stabilization Reserve in the amount of $244,420 (five affirmative Council votes required for the use of unused balances).
Reviewed by: Cory Morgan, Chief of Police
Approved by: Jovan Grogan, City Manager
ATTACHMENTS
1. Agreement with Peregrine Technologies, Inc.
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Agreement with Peregrine Technologies, Inc. Page 1
Rev. 07-01-18
EBIX Insurance No. S200005862
AGREEMENT FOR SERVICES
BETWEEN THE
CITY OF SANTA CLARA, CALIFORNIA,
AND
PEREGRINE TECHNOLOGIES, INC.
PREAMBLE
This Agreement is entered into as of the City’s execution date (Effective Date) between the City of Santa Clara, California, a chartered California municipal corporation (City) and Peregrine Technologies, Inc., a California corporation, (Contractor). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”
RECITALS
A. City desires to secure the services more fully described in this Agreement, at Exhibit A, entitled “Scope of Services”;
B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.
The Parties agree as follows:
AGREEMENT TERMS AND CONDITIONS
1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:
Exhibit A – Scope of Services
Exhibit B – Schedule of Fees
Exhibit C – Final System Acceptance Certificate
Exhibit D – Peregrine Service Level Agreement
Agreement with Peregrine Technologies, Inc. Page 2
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Exhibit E – Insurance Requirements
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.
2. TERM OF AGREEMENT
A. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the Initial Term of this Agreement shall begin on the Effective Date and terminate on March 31, 2031.
B. After the Initial Term, the City reserves the right, at its sole discretion, to extend the term of this Agreement for up to five (5) additional one-year term through March 31, 2036 (“Option Period”), subject to the budget appropriation. The Option Periods shall be authorized through and Amendment to this Agreement executed by the Parties.
3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Contractor shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.
4. WARRANTY
Contractor expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based. Contractor agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Contractor fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Contractor for the cost incurred by City.
5. QUALIFICATIONS OF CONTRACTOR - STANDARD OF CARE
Contractor represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor’s representations regarding its skills and knowledge. Contractor shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.
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6. COMPENSATION AND PAYMENT
In consideration for Contractor’s complete performance of Services, City shall pay Contractor for all materials provided and Services rendered by Contractor in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is Two Million Eight Hundred Two Thousand One Dollars and Thirty-Eight Cents ($2,802,001.38), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Contractor’s expense. Contractor shall not be entitled to any payment above the maximum compensation under any circumstance.
7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Contractor.
B. Termination for Default. If Contractor fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Contractor.
C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Contractor will deliver to City all City information or material that Contractor has in its possession.
8. ASSIGNMENT AND SUBCONTRACTING
City and Contractor bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Contractor shall not hire subcontractors without express written permission from City.
Contractor shall be as fully responsible to City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons directly employed by it.
9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.
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Rev. 07-01-18
10. INDEPENDENT CONTRACTOR
Contractor and all person(s) employed by or contracted with Contractor to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Contractor has full rights to manage its employees in their performance of Services under this Agreement.
11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Contractor and all other written information submitted to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Contractor which is otherwise known to Contractor or becomes generally known to the related industry shall be deemed confidential.
12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City; provided, however, that City’s ownership shall not extend to, and Contractor shall retain all right, title, and interest in and to, any pre-existing materials, software, source code, algorithms, trade secrets, know-how, or other proprietary technology of Contractor, including the Peregrine platform and any enhancements, configurations, or derivative works thereof, whether developed before or during the term of this Agreement. The Service is a commercial software-as-a-service platform and no custom software or source code is developed for City under this Agreement.
Contractor may retain and use copies of any materials developed for City recordkeeping, portfolio, and internal business purposes. City shall not be limited in any way or at any time in its use of said material that is owned under this Section. However, Contractor shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.
13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Contractor for the purpose of verifying any and all charges Agreement with Peregrine Technologies, Inc. Page 5
Rev. 07-01-18
made by Contractor in connection with Contractor compensation under this Agreement, including termination of Contractor. Contractor agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Contractor shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.
Contractor shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Contractor agrees to assist City in meeting City’s reporting requirements to the State and other agencies with respect to Contractor’s Services hereunder.
14. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Contractor (“Indemnifying Party”) shall defend, indemnify, and hold harmless the City, its officers, employees, and agents (“Indemnified Party”) from and against any third-party claims, demands, losses, liabilities, or expenses (including reasonable attorneys’ fees), including claims by Contractor’s employees or agents, arising from Contractor’s negligence, willful misconduct, violation of law, breach of any material warranty/ representation/covenant made by Contractor under this Agreement, or infringement of a third party’s intellectual-property rights, and not to the extent caused by the gross negligence or willful misconduct of the City or any Indemnified Party. .
B. Contractor shall remain solely responsible for its own employees and subcontractors and for compliance with applicable employment and labor laws. Nothing in this Agreement creates any employment relationship between the City and Contractor’s personnel.
15. LIMITATION OF LIABILITY
A. General Liability Cap. Except for a Party’s willful misconduct, gross negligence, or as specified in Section 15.B of this Agreement, in no event shall either Party’s aggregate direct liability to the other Party arising out of or relating to this Agreement, under any legal or equitable theory (including breach of contract, tort—including negligence—strict liability, or otherwise), exceed three times the total amount of fees paid or payable by City to Contractor under this Agreement during the twelve (12) months immediately preceding the event giving rise to the claim (or expected to be paid, if the claim arises within the first twelve months).
B. Specific Liability Cap. Notwithstanding anything to the contrary in this Agreement, Contractor’s aggregate liability to City for all claims arising out of or relating to: (a) intellectual property infringement or (b) data breach or unauthorized access to customer data in breach of this agreement; or (c) Agreement with Peregrine Technologies, Inc. Page 6
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bodily injury, death, or damage to tangible personal or real property; or (d), employment-related claims of any type brought by employees, contractors, subcontractors or other agents of Contractor, against City (either alone, or jointly with Contractor), shall not exceed $1,000,000; provided however, that Contractor shall have no liability under this section to the extent that such claims are solely caused by customer's acts or omissions.
C. Notwithstanding the foregoing, neither Party shall be liable to the other for any exemplary or punitive damages, or for any loss of profits, revenue, data, or business opportunities, whether arising out of breach of contract, tort (including negligence), strict liability, or otherwise, even if advised of the possibility of such damages.
16. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit E, Contractor shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit E.
17. WAIVER
Contractor agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.
18. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:
City of Santa Clara Police Department
Attention: Casey Rettig
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]; [email protected]; and [email protected]
And to Contractor addressed as follows:
Peregrine Technologies, Inc
PO Box 7775 PMB 69596
San Francisco, CA, 94120-7775
and by e-mail at [email protected]
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The workday the e-mail was sent shall control the date notice was deemed given.
An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.
19. COMPLIANCE WITH LAWS
Contractor shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Contractor’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Contractor has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).
20. CONFLICTS OF INTEREST
Contractor certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Contractor and that no person associated with Contractor has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Contractor is familiar with the provisions of California Government Code section 87100 and following, and certifies that it does not know of any facts which would violate these code provisions. Contractor will advise City if a conflict arises.
21. FAIR EMPLOYMENT
Contractor shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.
22. NO USE OF CITY NAME OR EMBLEM
Contractor shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.
23. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, Agreement with Peregrine Technologies, Inc. Page 8
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in the United States District Court, Northern District of California, San Jose, California.
24. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.
25. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.
26. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.
(SIGNATURES ON NEXT PAGE)
Agreement with Peregrine Technologies, Inc. Page 9
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The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.
CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:
GLEN R. GOOGINS
City Attorney
JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
PEREGRINE TECHNOLOGIES, INC.
a California corporation
Dated:
By (Signature):
Name: Robert Wheeler
Title: Head of Commercial Operations
Principal Place of
Business Address:
71 Stevenson Street, Suite 700
San Francisco, CA 94105
Email Address: [email protected]
Telephone: (415) 287-2749
Fax: N/A
“CONTRACTOR”
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 1 Rev. 07-01-18
EXHIBIT A
SCOPE OF SERVICES
The Services to be performed for the City by the Contractor under this Agreement are set forth below.
The Scope of Services, including Exhibit A and Contractor’s proposal response provide context, supplemental information, and are incorporated by reference to the extent not inconsistent with the Agreement.
1. PROJECT BACKGROUND AND DESCRIPTION
1.1. Contractor shall provide a Data Integration (DI) Platform (“Solution” or “Platform”) in support of the Santa Clara Police Department.
1.2. The Santa Clara Police Department (SCPD) provides law enforcement and policing services to Santa Clara. SCPD is led by a six-member Command Staff who oversee the Departments’ Divisions: Administrative Services Division, Field Operations Division, Investigations Division, and Special Operations Divisions.
1.3. The DI platform shall meet the following goals and objectives:
1.3.1. Provide a foundation for SCPD’s long-term goal of developing a Real Time Intelligence Center (RTIC). The platform shall enable SCPD to visualize crime patterns and enable development of intelligence-led crime prevention strategies that improve SCPD responses to crimes in progress.
1.3.2. Centralize and streamline various data sources used by SCPD e.g. police calls, police evidence systems, citizen interactions, video surveillance systems, police records, County arrest records, and more.
Integrating the siloed systems will enhance efficiencies and increase productivity across all divisions of SCPD. The DI platform shall have the ability to absorb future unidentified data source systems as criminal intelligence evolves and grows.
1.3.3. Is expected to become a foundational tool for better management of all aspects of planning and operations within SCPD. The platform is expected to institutionalize data governance along with the ability to operationalize Business Intelligence (BI), Analytics and improved data Visualization.
1.3.4. Manage structured, semi-structured, and unstructured data from external and internal sources to enhance business intelligence and analytics.
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 2 Rev. 07-01-18
2. PROJECT ASSUMPTIONS
2.1. Contractor shall assign a project manager who is responsible for coordinating various activities such as: Solution Presentations, On-Site Training, Deployment, Configuration, Integration, Technical Support, Status reporting, etc.
2.2. The City will provide a project manager and subject matter experts as required to ensure the implemented solution meets the City’s requirements as specified herein.
2.3. The City prefers an agile project management approach for the implementation of the DI platform with release maps and date ranges.
2.4. Both City and Contractor shall attend meetings, workshops, and discovery sessions as required.
2.5. Contractor shall be responsible for leading all configuration and implementation activities in coordination with the City’s Project Manager.
3. PROJECT MANAGEMENT
3.1. Contractor will provide the City with a Project Manager who will be the single point of contact throughout the project as specified in Section 2.1 above. The City reserves the right to request a change in the Project Manager if it feels the relationship is not progressing smoothly. Any changes to the Contractor’s Project Manager should be discussed and approved by the City.
3.2. City must approve Contractor’s key staff that will be assigned to the City’s project prior to key staff being assigned to the City’s project.
4. SOLUTION REQUIREMENTS
The DI platform shall include, at a minimum, the following:
4.1. The City prefers a cloud-based SaaS solution that can be accessed from a standard web browser, including but not limited to, all current supported versions of Microsoft Edge, Google Chrome, Mozilla Firefox, and Apple Safari.
4.2. A solution that is developed using a responsive web design approach for use on a multitude of devices, including desktops, laptops, mobile data terminals (MDT), tablets, and smartphones.
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 3 Rev. 07-01-18
4.3. A solution that operates at a high level of security using Transport Layer Security (TLS), version 1.2 or higher, for account registration, authentication, and all actions performed by administrators or other users.
4.4. The City prefers that the solution supports integration with existing Single Sign-On (SSO) solutions (e.g., Azure Active Directory, SAML 2.0).
4.5. Unlimited user accounts.
4.6. Solution shall be accessible seven days a week, 24 hours per day.
4.7. Staff shall be able to receive real time notifications from any agency source systems and effectively use the integrated data to satisfy immediate and long- term SCPD needs.
4.8. Facilitate the rapid dissemination of intelligence. SCPD wants to be able to expeditiously investigate and solve crimes, whether they are in-progress or upon further investigation by a detective. The DI platform should offer the ability to easily share information across the platform.
4.9. The proposed architecture should be flexible enough to allow for the rapid incorporation of new data sources and new functionalities
5. SECURITY REQUIREMENTS
5.1. Contractor must comply with all applicable local, state, and federal regulations as they now exist or may hereafter be modified, changes, or amendment regarding data confidentiality. This includes any CJIS requirements.
5.2. Data centers must be located in the United States.
5.3. Contractor shall incorporate security requirements in every aspect of the platform.
5.4. Contractor shall implement security controls in accordance with NIST Security Standards and shall follow NIST’s Cybersecurity Framework to assess the solution prior to first release and prior to any major improvement or enhancement.
5.5. Authentication and Access Control
5.5.1. Integrate with the City’s existing Single Sign-On (SSO) environment (e.g., Azure AD, SAML 2.0).
5.5.2. Enforce Multi-Factor Authentication (MFA) for all user and administrator access.
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 4 Rev. 07-01-18
5.5.3. Support Role-Based Access Control (RBAC) with configurable roles and permission scoping.
5.5.4. Apply the Principle of Least Privilege for all user accounts and service connections.
5.5.5. Log and retain all user authentication events and access activities for audit purposes.
5.6. CJIS Compliance and Data Classification
5.6.1. The solution and hosting environment must comply with the FBI Criminal Justice Information Services (CJIS) Security Policy, and contractors must provide documentation of current CJIS compliance, at the City’s request throughout the term of the agreement.
5.6.2. Data subject to CJIS must be logically and physically isolated from non-CJIS data.
5.6.3. Contractor must define how Criminal Justice Information (CJI) will be protected in transit, at rest, and during processing.
5.7. Data Protection and Encryption
5.7.1. Use TLS 1.2 or higher for all data transmission.
5.7.2. Encrypt all data at rest using AES-256 or equivalent.
5.7.3. Support integration with customer-managed keys via a Key Management Service (KMS).
5.7.4. Mask or redact sensitive data in non-production environments or administrative interfaces.
5.7.5. Prevent unauthorized export or transmission of sensitive data.
5.8. Logging, Auditing, and Monitoring
5.8.1. Maintain immutable audit logs for user activity, system changes, and data access.
5.8.2. Retain logs per applicable public safety data retention policies.
5.8.3. Integrate with the City’s Security Information and Event Management (SIEM) system for centralized monitoring.
5.8.4. Provide anomaly detection and alerting capabilities for suspicious activity.
5.9. Data Governance and Lifecycle Management
5.9.1. Enable enforcement of data retention schedules based on legal and policy requirements.
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 5 Rev. 07-01-18
5.9.2. Provide data lineage tracking from source through transformation to destination.
5.9.3. Include metadata cataloging to support audits and transparency.
5.9.4. Ensure governed access to data through secure APIs or user interfaces.
5.10. Application and Platform Security
5.10.1. Secure all APIs with OAuth 2.0, input validation, and rate-limiting.
5.10.2. Follow Zero Trust principles, including internal segmentation and continual identity verification.
5.10.3. Follow a secure Software Development Lifecycle (SDLC) including static code analysis, vulnerability scanning, and remediation practices.
5.10.4. Undergo annual third-party penetration testing, with results shared upon request.
5.11. Infrastructure and Hosting Requirements
5.11.1. Host the solution in a FedRAMP High, StateRAMP Authorized, or CJIS-compliant cloud environment (e.g., Azure Government, AWS GovCloud).
5.11.2. Ensure all data is stored within the continental United States.
5.11.3. Use private subnet isolation, VPN/IPSec tunneling, and firewall protections.
5.11.4. Support direct connect or private peering with on-premises infrastructure is preferred.
5.12. Business Continuity and Incident Response
5.12.1. Maintain a comprehensive disaster recovery plan with: Recovery Time Objective (RTO): ≤ 4 hours, Recovery Point Objective (RPO):
≤ 1 hour.
5.12.2. Provide geo-redundant backup and failover capabilities.
5.12.3. Notify the City within 24 hours of any data breach or security incident impacting City data. See Section 5.15 for further requirements.
5.12.4. Participate in periodic incident response tabletop exercises if requested.
5.13. Certifications and Oversight
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 6 Rev. 07-01-18
5.13.1. Possess and maintain one or more of the following security certifications: SOC 2 Type II, ISO/IEC 27001, CJIS Audit Letter (if applicable).
5.13.2. Conduct annual vulnerability assessments and provide summary findings and remediation status upon request.
5.13.3. Enter into a Data Processing Agreement (DPA) that defines data ownership, breach
5.13.4. The City shall have the right to audit or review contractor's security posture periodically.
5.13.5. Identify any exceptions and provide detailed mitigation strategies.
5.14. Data Breach Notification: Contractor shall notify the City of any unauthorized and unlawful acquisition of unencrypted personal data (“Data Breach”).
5.14.1. Data Breach Response: Contractor may need to communicate with outside parties regarding a security incident, which may include contacting law enforcement, fielding media inquiries and seeking external expertise as mutually agreed upon, defined by law or contained in the contract. Discussing Data Breach with the City should be handled on an urgent as-needed basis, as part of Contractor’s communication and mitigation processes as mutually agreed upon, defined by law or contained in the contract.
5.14.2. Data Breach Reporting Requirements: If Contractor has actual knowledge of a confirmed Data Breach that affects the security of any City content that is subject to applicable Data Breach notification law, the service provider shall (1) promptly notify the appropriate City identified contact within 48 hours or sooner, unless shorter time is required by applicable law, and (2) take commercially reasonable measures to address the Data Breach.
6. PROJECT APPROACH
The project shall be conducted in a phased approach. The City must accept each phase and may be further documented in an Acceptance Certificate for the phase. Below are the initial phases for this project, part of the Contractor’s proposal shall include proposed changes to the phases.
6.1. Phase 1: Planning and Analysis
6.1.1. Contractor shall conduct a Project Kick-off Meeting to include the following:
6.1.1.1. Introduce project team members, including qualifications and project roles and responsibilities.
6.1.1.2. High level overview of the Proposed Solution.
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 7 Rev. 07-01-18
6.1.1.3. Deliver Preliminary Project Implementation Schedule in a critical path format so that the timelines and milestones can be clearly identified and measured.
6.1.1.4. Discuss and define Notice to Proceed Procedures.
6.1.1.5. Define processes for tracking project status.
6.1.1.6. Define change control procedures.
6.1.1.7. Define the deliverables and Final System Acceptance processes.
6.1.1.8. Determine the format and protocol for periodic, ongoing meetings, reports, and communications.
6.1.1.9. Review escalation management process, including lines of communication, reporting relationships, etc.
6.1.1.10. Identify high-risk or problem areas and discuss resolution process.
6.1.1.11. Finalize Project Implementation Schedule.
6.1.2. Contractor shall conduct workshops, meetings, and discovery sessions as required to conduct a Business Assessment and provide a Business Process Map to the City for review and approval.
6.1.3. Contractor shall setup, configure, and implement the Software in accordance with the City-approved Business Process Map.
6.2. Phase 2: Develop/Implement/Configuration
6.2.1. The Contractor shall perform all tasks required to implement the proposed system, including development, configuration, construction of interfaces, migration of data, if applicable, and other tasks identified during Phase 1.
6.2.2. The project team members from the City will go over the requirements with the Contractor over working sessions.
6.3. Phase 3: Testing and Refinement
6.3.1. The City will provide platform feedback, and when the City agrees that the platform is ready to be deployed and configured in production environment, will indicate such in writing to the Contractor.
6.3.2. Contractor shall provide on-site staff for System Go-Live to assist City staff and troubleshoot as required.
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 8 Rev. 07-01-18
6.3.3. The Contractor shall demonstrate that the platform meets all requirements as stated in this Scope of Services and as further defined in the Business Process Map.
6.3.4. Contractor shall prepare a test plan for each set of requirements to demonstrate that they are included and implemented in the platform.
6.3.5. Contractor shall provide guidance to the City during completion of the test plan to ensure that it is done in accordance with Contractor- provided training and documentation. Note that some training may be required for admin / power users who will assist with testing.
6.3.6. Following testing, the City and Contractor shall prepare a punch list of items required to properly complete System configuration and implementation.
6.3.7. Each Party (the City and the Contractor) shall complete the punch list items per a mutually agreed upon schedule.
6.4. Phase 4: Training
Contractor shall provide training and documentation as follows:
6.4.1. Super Users/Administrators
6.4.2. Note: It is intended that Super Users/Administrators will assist with testing.
6.4.3. Training shall be provided onsite.
6.4.4. Adequate training manuals must be provided; electronic format is mandatory.
6.5. Phase 5: Go Live
6.5.1. Contractor will lead the development of Go-Live and contingency plans with assistance from the City’s Project Manager. Go-Live plans will include technical and business-related tasks that need to be accomplished such as issue management, change management, training, etc.
6.5.2. Contractor shall provide Go-Live services onsite.
6.5.3. Contractor reviews the Go-Live and Contingency Plans with the City.
6.5.4. Contractor prepares the platform for live operation. Contractor shall work closely with the City staff to ensure that the Go-Live is well planned and that operational changes are managed efficiently.
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 9 Rev. 07-01-18
6.6. Phase 6: Post Go Live and Full Acceptance
6.6.1. Contractor shall provide post go-live assistance and on-site support to City for 5 business days after Go-Live and on-call for an additional 60 days (configuration support) after.
6.6.2. City signs off on the Final Acceptance at the end of this period.
6.6.3. Contractor completes a closure and lessons learned report at the end of this period. Contractor and City shall provide input to the lessons learned report. The transition of lessons learned takes place between the Contractor Implementation Team and the City’s support staff during this period.
6.6.4. Upon execution of the Final System Acceptance Certificate, the City agrees to pay Contractor any remaining and approved outstanding invoice and any previously withheld retainage.
7. TECHNICAL SUPPORT AND MAINTENANCE
7.1. Contractor must provide maintenance and support beginning at solution Go- Live.
7.2. Contractor shall provide technical support 24/7/365. This support must consist of an on-call person or center where problems can be reported and immediate help is available based on severity of the issue.
7.3. The first year of support and maintenance and training shall be included in the first year’s subscription cost and/or license purchase. In addition, the first year should include training costs.
7.4. Contractor should provide a Service Level Agreement to include response and resolution times by level of severity with consequences for failure to meet Service Level targets.
7.5. If the solution is not a cloud based solution Contractor shall provide guidance on OS and Database versions patching and upgrades.
7.6. Cloud -based or SaaS Solutions:
7.6.1. If a cloud-based SaaS or hosted solution is to be provided, Contractor shall ensure that the system is upgraded as standard improvements and enhancements (not City-specific customization) are released, at no additional charge other than the yearly subscription cost, for the life of the system as long as there is a valid Agreement in place.
7.6.2. Contractor shall notify the City at least fourteen (14) days in advance of its intent to release any improvements, enhancements, patches/bug fixes to the Production system, including a description of the intended improvements or enhancements.
Agreement with Peregrine Technologies, Inc./Exhibit A-Scope of Services Page 10 Rev. 07-01-18
7.7. Ongoing training as required for patches, updates, new features, and functionality, etc.
7.8. See Exhibit D, Service Level Agreement.
Agreement with Peregrine Technologies, Inc./Exhibit B-Schedule of Fees Page 1 Rev. 07-01-18
EXHIBIT B
SCHEDULE OF FEES
1. MAXIMUM COMPENSATION
1.1. The maximum amount payable to Contractor during the Initial Term of this Agreement shall not exceed the amount in Section 6 (“Compensation and Payment”. See Table B1 for Summary.
Table B1: Maximum Compensation
Description Total
Initial Term (Years 1 - 5)
Year 1 Required Package $ 222,200.00
Year 2 Required Package $ 228,866.00
Year 3 Required Package $ 235,731.98
Year 4 Required Package $ 242,803.94
Year 5 Required Package $ 250,088.06
Initial Term Total $ 1,179,689.98
Option Periods (Years 6 - 10)
Option 1 - Year 6 Required Package $ 257,590.70
Option 2 - Year 7 Required Package $ 265,318.42
Option 3 - Year 8 Required Package
Option 4 - Year 9 Required Package $ 281,476.31
Option 5 - Year 10 Required Package $ 289,920.60
Option Periods Total $ 1,367,584.00
Contingency $ 254,727.40
TOTAL MAXIMUM COMPENSATION NOT-TO-EXCEED $ 2,802,001.38
1.2. Pricing Structure:
All pricing specified in Table B1 is for hosted Software-as-a-Service (SaaS) delivery model and is a complete, all-inclusive annual subscription. The annual subscription price includes all services required to deploy, operate, and maintain the solution described in Exhibit A, including the following:
1.2.1. Hosting and Platform Access: CJIS compliant cloud infrastructure, data storage, backups, and routine maintenance.
1.2.2. System Configuration and Data Integration: Initial setup, connection of approved data sources, and configuration meet project objectives.
Agreement with Peregrine Technologies, Inc./Exhibit B-Schedule of Fees Page 2 Rev. 07-01-18
1.2.3. Training and Change Management: Administrator and end-user training, user-adoption support, and provision of documentation and user materials.
1.2.4. Ongoing Support and Maintenance: Help-desk support, system updates, bug fixes, and all feature and security enhancements released during the subscription.
1.2.5. Data Conversion and Migration: As required to enable go-live and ensure continuity of existing datasets.
1.2.6. All professional services for initial deployment.
2. PAYMENTS
2.1. For Year 1 of the Agreement the City agrees to pay the Contractor as follows:
2.1.1. 80% of the Year 1 subscription fee upon provisioning of licenses, confirming system availability for City access.
2.1.2. 20% upon successful completion of acceptance testing and execution of the Final System Acceptance Certification Exhibit C.
2.2. For Years 2-5 and Option Years of the Agreement
2.2.1. Annual Subscription fees will be invoiced 100% in advance at the start of each renewal period.
2.2.2. Contractor shall provide an invoice to the City a minimum of sixty (60) days prior to the start of the next renewal year.
2.3. All payments are based upon City’s acceptance of Contractor’s performance and upon
2.4. All payments shall be made to Contractor by City based on net thirty (30) days payment terms from the City’s approval of invoice.
3. PRICING AND OPTION RENEWALS
3.1. All pricing is firm fixed for the Initial Five-Year term and Option Years of this Agreement.
3.2. After the Initial Term, the City reserves the right to extend this Agreement for five (1) one year options pursuant to Section 2.B. of this Agreement.
Agreement with Peregrine Technologies, Inc./Exhibit C-Final Acceptance Certificate Page 1 Rev. 07-01-18
EXHIBIT C
FINAL ACCEPTANCE CERTIFICATE
After the City is satisfied with all test results and resolutions, the City will initiate execution of the Final Acceptance Certificate.
FINAL SOFTWARE/SYSTEM ACCEPTANCE CERTIFICATE
Customer Name: City of Santa Clara (“City”)
Project Name: Data Integration Platform
This Final Acceptance Certificate memorializes the occurrence of Final Software and System Acceptance.
Contractor and the City acknowledge that:
1. Contractor has delivered the Software, System, Services, and documentation promised under this Agreement.
2. The Software and System is accepted, and all punch list items generated during testing have been completed.
3. By acknowledging the Final Acceptance of the Software and System, the City agrees to pay any remaining and approved outstanding invoices to Contractor, including previously withheld retainage.
City of Santa Clara ("City")
Peregrine Technologies, Inc.
("Contractor")
By: By:
Name: Name:
Title: Title:
Date: Date:
Agreement with Peregrine Technologies, Inc./Exhibit D-Peregrine Service Level Agreement Page 1 Rev. 07-01-18
EXHIBIT D
PEREGRINE SERVICE LEVEL AGREEMENT
1. PURPOSE AND RELATIONSHIP TO AGREEMENT
This Service Level Agreement (“SLA”) describes the service level commitments provided by Peregrine Technologies (“Peregrine”) to the End User regarding the availability, support, and maintenance of the Service. This SLA forms part of, and is governed by, the applicable Agreement between Peregrine and End User, which may consist of the End User License Agreement and Terms of Service (EULA/TOS) and/or the applicable Sales Agreement, Reseller Sales Order, or accepted Reseller Quote (collectively, the “Agreement”). All capitalized terms not defined in this SLA shall have the meanings set forth in the Agreement. In the event of a conflict between this SLA and the Agreement, the Agreement shall control except with respect to the specific terms of service availability, support, and remedies set forth herein.
2. DEFINITIONS
For purposes of this SLA, the following definitions apply:
Agreement means the applicable End User License Agreement and Terms of Service (EULA/TOS) and, if applicable, any order entered into between Peregrine and the End User governing the End User’s access to and use of the Service.
Availability means the percentage of time during a calendar month that the Service is operational and accessible, excluding Excluded Downtime.
Downtime means any period during which the Service is not materially available to End Users, excluding Excluded Downtime.
Excluded Downtime means any period of unavailability caused by Scheduled Maintenance, Emergency Maintenance, or by circumstances beyond Peregrine’s reasonable control, including but not limited to Force Majeure Events as defined in the Agreement.
Emergency Maintenance means maintenance performed outside of Scheduled Maintenance windows in response to urgent events, including security threats or critical system failures.
Incident means an event that impacts the availability, functionality, or performance of the Service.
Scheduled Maintenance means planned maintenance periods during which the Service may be unavailable, as described in the Scheduled Maintenance and Emergency Maintenance section of this SLA.
Service means the Peregrine platform and related software and services made available to the End User under the Agreement.
3. SCOPE OF SERVICES
This SLA applies solely to the production environment of the Service provided by Peregrine to the End User under the Agreement. It does not apply to beta features, pre-release functionality, custom development projects, or third-party integrations unless explicitly stated otherwise in the Agreement or an applicable statement of work. Beta features, pre-release functionality, custom Agreement with Peregrine Technologies, Inc./Exhibit D-Peregrine Service Level Agreement Page 2 Rev. 07-01-18
development projects, and experimental features are provided "as is," without warranty of any kind, and are excluded from all service level commitments. Support and service level commitments are limited to the functionality and performance of the Service as made generally available by Peregrine.
4. SERVICE AVAILABILITY COMMITMENT
Peregrine will use commercially reasonable efforts to ensure that the Service meets or exceeds an Availability level of 99% during each calendar month, excluding Excluded Downtime.
4.1. MEASUREMENT OF AVAILABILITY
Peregrine commits to achieving an Availability level of 99% during each calendar month, excluding Excluded Downtime, and will use commercially reasonable efforts to meet or exceed this standard.
Availability (%) = �
Total Minutes−Downtime Minutes
Total Minutes � × 100 where "Total Minutes" excludes
minutes of Excluded Downtime.
Peregrine provides availability metrics at status.peregrine.io.
4.2. EXCLUDED DOWNTIME
Excluded Downtime includes, but is not limited to:
• Scheduled Maintenance (as defined in under the Scheduled Maintenance heading), • Emergency Maintenance,
• Downtime caused by Force Majeure Events,
• Downtime resulting from the End User’s misuse, improper configuration, or failure to comply with Peregrine’s published documentation,
• Downtime caused by third-party services, networks, hardware, or software not controlled by Peregrine.
5. SUPPORT SERVICES
Peregrine will provide End User with technical support for the Service as described below:
Support Hours: Standard support is available during Peregrine’s normal business hours, defined as 6:30 a.m. to 6:30 p.m. Pacific time, Monday through Friday, excluding Peregrine- observed holidays.
Support Channels: End Users may initiate support requests via Peregrine’s designated email support address or support ticketing system, as specified in the Agreement or provided separately by Peregrine.
24/7 Support for Critical Incidents: For Severity 1 (Critical) Incidents, Peregrine will provide support on a 24x7x365 basis, including outside of normal business hours.
Peregrine may update its support procedures and contact information from time to time upon reasonable notice to End Users.
6. INCIDENT CLASSIFICATION AND RESPONSE TIMES
Incidents reported by End Users will be classified based on severity, and Peregrine will use continuous best efforts (for Severity 1 Incidents) or commercially reasonable efforts (for Severity Agreement with Peregrine Technologies, Inc./Exhibit D-Peregrine Service Level Agreement Page 3 Rev. 07-01-18
2 and 3 Incidents) to meet the target response, workaround, and resolution timeframes set forth below. Such timeframes are goals and not guarantees, and Peregrine does not warrant that every Incident will be resolved within the applicable target timeframe. Target Workaround Times, Target Permanent Fix Times, and frequent Status Updates are committed primarily for Severity 1 (Critical) Incidents. For lower-severity Incidents, Peregrine will provide commercially reasonable support during standard business hours and update End Users as appropriate based on business impact.
Severity Level Level of Effort
Initial
Response Work Around
Targeted Time
to Permanent
Fix (Goal) Status Updates
1 (Critical) Continuous best
efforts, 24/7
Immediate, but in
no event to
exceed 30 minutes
8 hours 3 calendar days
Every 2 hours
prior to work
around and every
calendar day until
permanent
correction
2 (Major)
Commercially
reasonable efforts,
24/7
1 hour 24 hours 5 calendar days
Every 6 hours prior
to work around and
every calendar day
until permanent
correction
3 (Minor)
Commercially
reasonable efforts,
during normal
business hours
1 business day 10 business days 20 business days
Every 2 business
days prior to work
around and every
calendar day until
permanent
correction
Severity Level 1 (Critical) means complete system inoperability affecting more than 50% of Peregrine users.
Severity Level 2 (Major) means significant impairment of key features affecting more than 50% of Peregrine users.
Severity Level 3 (Minor) means all incidents not classified as Severity Level 1 or 2.
Target Initial Response Time means the period between the receipt of the support request by Peregrine and the first response from Peregrine acknowledging receipt and beginning initial assessment. Target Workaround Time and Target Permanent Fix Time, where applicable, refer to Peregrine's commercially reasonable efforts to provide a temporary or permanent resolution. Status Update Frequency refers to the target interval for Peregrine to provide updates on incident progress.
7. SCHEDULED MAINTENANCE AND EMERGENCY MAINTENANCE
7.1. SCHEDULED MAINTENANCE
Peregrine may perform Scheduled Maintenance to maintain, update, or enhance the Service. Peregrine will use commercially reasonable efforts to provide End Users with at least seventy-two (72) hours advance notice of any Scheduled Maintenance expected to result in downtime or significant service degradation. Scheduled Maintenance will, whenever reasonably practicable, be performed outside of standard business hours.
Agreement with Peregrine Technologies, Inc./Exhibit D-Peregrine Service Level Agreement Page 4 Rev. 07-01-18
Scheduled Maintenance periods will be excluded from Availability calculations under this SLA.
7.2. EMERGENCY MAINTENANCE
In cases where urgent maintenance is necessary to address critical issues, including security vulnerabilities, system instability, or compliance requirements, Peregrine may perform Emergency Maintenance without advance notice. Peregrine will use commercially reasonable efforts to minimize the impact of Emergency Maintenance on End Users.
Emergency Maintenance periods will also be excluded from Availability calculations.
8. END USER RESPONSIBILITIES
End User acknowledges and agrees that Peregrine’s ability to provide the Service in accordance with this SLA depends on End User’s cooperation and adherence to the following responsibilities:
Access and Information: End User shall provide Peregrine with timely access to relevant personnel, systems, and information as reasonably necessary to diagnose and resolve Incidents.
Reasonable Assistance: End User shall cooperate with Peregrine’s support team by providing requested data, logs, documentation, and other materials necessary for troubleshooting.
Designated Contacts: End User shall designate knowledgeable points of contact authorized to interact with Peregrine’s support team on behalf of End User.
Supported Environment: End User shall ensure that all devices, networks, and third-party systems interacting with the Service meet Peregrine’s published technical requirements and are maintained in good operating condition.
Compliance with Documentation: End User shall use the Service in accordance with Peregrine’s published documentation and reasonable instructions.
Failure of End User to fulfill its responsibilities may impact Peregrine’s ability to meet the commitments outlined in this SLA.
9. EXCLUSIONS
The commitments set forth in this SLA shall not apply to performance or availability issues arising from:
• Factors outside of Peregrine’s reasonable control, including but not limited to Force Majeure Events as defined in the Agreement;
• End User’s use of the Service in a manner inconsistent with Peregrine’s published documentation or reasonable instructions;
• End User’s failure to maintain a supported environment as described in the End User Responsibilities;
• Failures of End User’s internet connectivity, network, hardware, software, or other third-party services or technology not provided by Peregrine;
• Beta features, pre-release functionality, custom development, or experimental features; • Scheduled Maintenance or Emergency Maintenance;
Agreement with Peregrine Technologies, Inc./Exhibit D-Peregrine Service Level Agreement Page 5 Rev. 07-01-18
• End User-requested downtime or suspension of Service.
10. REMEDIES AND LIMITATIONS
Peregrine will use commercially reasonable efforts to meet the service level commitments set forth in this SLA. In the event Peregrine fails to meet the Availability commitment or response targets specified herein, End User’s sole and exclusive remedy shall be for Peregrine to use commercially reasonable efforts to restore the Service to the applicable standards.
Peregrine does not guarantee uninterrupted or error-free operation of the Service. Service credits, refunds, or other remedies shall not apply unless expressly set forth in the Agreement or a separately executed Sales Agreement.
In no event shall Peregrine be liable for any damages, penalties, or remedies arising out of or relating to Service availability or support commitments beyond those expressly set forth in this SLA. For Severity 1 (Critical) Incidents, Peregrine’s commitment is to exercise continuous best efforts to achieve the targeted response, workaround, and resolution timeframes, but Peregrine does not warrant that such timeframes will always be achieved or that uninterrupted Service will be maintained.
11. GENERAL TERMS
Incorporation into Agreement. This SLA is incorporated into and forms part of the Agreement.
All terms and conditions of the Agreement apply to this SLA, including without limitation limitations of liability, disclaimers, and dispute resolution provisions.
Termination of SLA. This SLA shall terminate automatically upon the expiration or termination of the Agreement. No service levels or related obligations under this SLA shall survive the termination or expiration of the Agreement.
Modifications. Peregrine may modify the terms of this SLA from time to time to reflect changes in the Service, improvements in industry standards, or changes in operational practices. Any modifications will apply prospectively and will become effective upon reasonable notice to End Users or as otherwise specified in the Agreement.
Agreement with Peregrine Technologies, Inc./Exhibit E-Insurance Requirements Page 1 Rev. 07-01-18
EXHIBIT E
INSURANCE REQUIREMENTS
Without limiting the Contractor’s indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Contractor shall provide and maintain in full force and effect during the period of performance of the Agreement and for twenty-four (24) months following acceptance by the City, at its sole cost and expense, the following insurance policies from insurance companies authorized to do business in the State of California. These policies shall be primary insurance as to the City of Santa Clara so that any other coverage held by the City shall not contribute to any loss under Contractor’s insurance. The minimum coverages, provisions and endorsements are as follows:
A. COMMERCIAL GENERAL LIABILITY INSURANCE
1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury
2. Exact structure and layering of the coverage shall be left to the discretion of Contractor; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.
3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Contractor to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.
B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than Agreement with Peregrine Technologies, Inc./Exhibit E-Insurance Requirements Page 2 Rev. 07-01-18
one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned (if any), non-owned and hired autos.
C. WORKERS’ COMPENSATION
1. Workers’ Compensation Insurance Policy as required by statute and employer’s liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.
2. The indemnification and hold harmless obligations of Contractor included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Contractor or any subcontractor under any Workers’ Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).
3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.
D. PROFESSIONAL LIABILITY
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of the Contractor. Covered services as designated in the policy must specifically include work performed under this agreement. Coverage shall be in an amount of not less than one million dollars ($1,000,000) per claim or two million dollars ($2,000,000) aggregate. Any coverage containing a deductible or self-retention must first be approved in writing by the City Attorney’s Office.
E. CYBER LIABILITY
Cyber Liability Insurance covering claims involving infringement of intellectual property, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with minimum limits of $5,000,000 per claim and in the aggregate.
F. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.
Agreement with Peregrine Technologies, Inc./Exhibit E-Insurance Requirements Page 3 Rev. 07-01-18
1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Contractor’s work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85, or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.
2. Primary and non-contributing. Each insurance policy provided by Contractor shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Contractor’s insurance.
3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of non- renewal.
4. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through E of this Exhibit E, above.
G. ADDITIONAL INSURANCE RELATED PROVISIONS
Contractor and City agree as follows:
1. Contractor agrees to ensure that subcontractors, and any other party involved with the Services, who is brought onto or involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor, except as with respect to Agreement with Peregrine Technologies, Inc./Exhibit E-Insurance Requirements Page 4 Rev. 07-01-18
limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Contractor agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.
2. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
3. The City reserves the right to withhold payments from the Contractor in the event of material noncompliance with the insurance requirements set forth in this Agreement.
H. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Contractor, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Contractor shall file with the City all certificates and endorsements for the required insurance policies for City’s approval as to adequacy of the insurance protection.
I. EVIDENCE OF COMPLIANCE
Contractor or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.
Upon City’s request, Contractor shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be emailed to:
[email protected]
Or mailed to:
Agreement with Peregrine Technologies, Inc./Exhibit E-Insurance Requirements Page 5 Rev. 07-01-18
EBIX Inc.
City of Santa Clara Police Department
P.O. Box 100085 – S2
Duluth, GA 30096
Telephone number: 951-766-2280
Fax number: 770-325-0409
J. QUALIFYING INSURERS
All of the insurance companies providing insurance for Contractor shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.
1 GDSVF&H\10769841.4
THIRD-PARTY DATA SHARING AUTHORIZATION
This Third-Party Data Sharing Authorization (this “Authorization”) is entered into as of [DATE], between [AGENCY] (“Agency”) and Peregrine Technologies, Inc., a Delaware corporation with a mailing address at P.O. Box 7775 #69596, San Francisco, California 94120 (“Peregrine”).
WHEREAS, Peregrine provides, among other products and services, a proprietary hosted real-time decision and operations management platform for use by public safety agencies (such as Agency) (the “Peregrine Platform”); WHEREAS, Agency is a Peregrine customer and user of the Peregrine Platform; and WHEREAS, in accordance with the terms of this Authorization, Agency desires to share and receive certain law enforcement-related data (“Law Enforcement Data ”) via the Peregrine Platform with other Peregrine Public Law Enforcement customers within the following territories: The State of California (the “ Approved Law Enforcement Network”).
NOW, THEREFORE, in consideration of the mutual acknowledgements identified herein, Agency agrees as follows:
1. AUTHORIZED RELEASE OF LAW ENFORCEMENT DATA
A. Sharing of Law Enforcement Data:
Agency authorizes the sharing of Law Enforcement Data with Peregrine customers within the Approved Law Enforcement Network (“Approved Agencies”) as permitted by applicable laws, rules, and regulations , and authorizes Peregrine to enable such sharing via the Peregrine Platform. Should Agency not want certain Law Enforcement Data to be made available to certain other Approved Agencies, Agency must identify the applicable Law Enforcement D ata to Peregrine in writing and work together with Peregrine to restrict the sharing of that Law Enforcement Data with such Approved Agencies. The Peregrine Platform provides access controls that enable its customers (including Agency) to conceal any piece of Law Enforcement Data based on its record type (such as, but not limited to, Evidence, Person, or Vehicle), its record properties (such as , but not limited to , Case Number, Name, or Phone Number), and any combination thereof.
Agency shall work with Peregrine to articulate, in writing, the restrictions pertaining to the Approved Agencies allowed to access shared Law Enforcement Data and the data types not to be shared with other Approved Agencies (the “Sharing Framework”).
The Sharing Framework is a precondition to enabling and implementing data sharing in the Peregrine Platform and must be finalized prior to the activation of the data sharing feature. Agency shall obtain any third-party consents or approvals necessary to enable the sharing of such Law Enforcement Data in accordance with this Authorization and the Sharing Framework.
For pu rposes of clarity, this Authorization does not require Agency to share Law Enforcement Data with any other Peregrine customer.
B. Limitation on Law Enforcement Data Sharing:
Agency shall only share or release Law Enforcement Data to authorized representatives of Approved Agencies who have an approved login and password to the Peregrine Platform ("Authorized Users") and who have a need and/or right to - -
2 GDSVF&H\10769841.4
know information contained within the Law Enforcement Data under the Sharing Framework.
Agency retains the right to withhold any specific record or any category of records from being shared for any reason and at any time, either by independently restricting records or by requesting Peregrine to do so. Any disputes or requests to share withheld records shall be resolved between the appropriate authorized personnel of Agency and each Approved Agency under any applicable laws, rules, regulations, policies and standards.
C. Compliance with Laws:
Agency acknowledges that Peregrine’s customers are generally subject to laws, rules, regulations, policies, and standards requiring public disclosure of certain government materials, meetings, and records (“ Sunshine Laws”). While Law Enforcement Data shared via the Peregrine Platform via this Authorization will be sub ject to such Sunshine Laws to the extent applicable, Agency agrees to use reasonable efforts to ensure any Law Enforcement Data received from another Approved Agency is maintained as confidential and only Authorized Users shall be permitted to obtain the applicable Law Enforcement Data . Any Law Enforcement Data obtained by Agency shall only be used for purposes that are consistent with existing law. Agency does not waive any exemption under any Sunshine Laws or any other laws, rules, regulations, policies, or standards that may apply to the Law Enforcement Data.
Further, Agency acknowledges that sharing Law Enforcement Data via the Peregrine Platform in accordance with this Authorization is subject to the applicable laws, rules, regulations, policies, and standards of the jurisdiction in which Agency is based controlling the release of information, access control, retention of records and reporting duties. Agency acknowledges that it is Agency’s and each other Approved Agency’s obligation to comply with the foregoing connection with the sharing of Law Enforcement Data with each other over the Peregrine Platform.
2. LAW ENFORCEMENT DATA OWNERSHIP
A. Ownership:
Agency retains ownership of all of its respective Law Enforcement Data. Agency and each other Approved Agency is responsible for creating, updating, and deleting data (including Law Enforcement Data) in its own systems of record according to its own retention policies. Agency shall make reasonable efforts to ensure the completeness and accuracy of its Law Enforcement Data.
B. Release of Information:
Agency shall authorize the release of Law Enforcement Data only to Approved Agencies authorized under the Sharing Framework to receive such Law Enforcement Data. Agency represents and warrants that it will not release or otherwise share Law Enforcement Data with any third party except as expressly authorized by the Approved Agency that owns, created, or originated the requested Law Enforcement Data ("Source Agency")..
C. Unauthorized Requests:
If Agency receives a requ est for Law Enforcement Data stored on the Peregrine Platform by anyone who is not authorized to receive such Law Enforcement Data
3 GDSVF&H\10769841.4
under the Sharing Framework, Agency shall refer the request to the Source Agency.
D. Public Record Requests, Subpoenas and Court Orders:
If Agency receives a public records request, subpoena, or court order (" Legal Request") for Law Enforcement Data that was not owned, created, or originated by it, Agency shall refer the requestor to the appropriate Source Agency.
3. USER ACCESS
A. Login Application Process:
Agency shall designate an Authorized User with administrative privileges to govern its Law Enforcement Data -sharing policy (the “Manager”). The Manager is responsible for managing permissions and access regarding Law Enforcement Data sharing for each Authorized User. Agency agrees that Authorized Users shall be limited to current authorized representatives who are legally authorized to review criminal history data for crime prevention and detection purposes. Each potential user shall submit a request for a login and password to the Manager or their designee. The Manager shall have the sole discretion to deny or revoke individual access for Agency’s Authorized Users.
B. Login Assignment:
Each Authorized User will be issued a user login and a password by the Manager.
Authorized Users may be assigned to groups that have varying levels of access rights based on their roles and functions within Agency’s organization, as well as the level of sensitivity or restriction applicable to different pieces of data or information.
C. Termination of Logins:
Manager is responsible for the timely removal of any login accounts associated with Authorized Users who leave Agency, no longer qualify for access to the Peregrine Platform, or are denied access by the Manager for any other reason.
D. Intended Use:
Agency shall ensure that each Authorized User utilizes Law Enforcement Data received from other Approved Agencies solely for law enforcement purposes and in accordance with applicable laws, rules, regulations, policies, and standards and any authorized purpose.
E. Limitations on Use of Logins:
Agency shall ensure that each Authorized User shall not access Law Enforcement Data by using a name or password that was assigned to another Authorized User.
Agency will ensure that each Authorized User does not give his or her password to any other person, including another Authorized U ser, to access the Peregrine Platform.
F. Audit Trail:
Each action taken by an Authorized User (such as , but not limited to Searches, Downloads, Shares, and Views) will be logged in the Peregrine Platform and will include a Case Number where applicable in an audit trail of Authorized User actions.
Any requests for the audit logs of transactions taken in the Peregrine Platform made by Authorized Us ers, representatives internal to Agency (such as, but not limited to
4 GDSVF&H\10769841.4
Internal Affairs personnel, supervisory personnel, or Records staff), or elected bodies overseeing Agency (such as, but not limited to a County Board of Supervisors or City Council) shall be made in writing to the Manager, who shall provide the logs to the requestor within a reasonable amount of time and in accordance with applicable laws.
Manager (or their designees) will conduct routine reviews of all audit information to confirm that th e Law Enforcement Data conducted hereunder sharing maintains compliance with applicable Agency policies. The frequency and content of these reviews will be determined by each Manager, based on relevant applicable state law.
G. CJIS Compliance:
Agency and all Authorized Users shall comply with the U.S. Department of Justice Criminal Justice Information Services Security Policy (“ CJIS Policy”), including any revisions to the CJIS Policy that may be implemented after the Effective Date of this Authorization.
4. CONFIDENTIALITY OF INFORMATION
A. Law Enforcement Data Confidentiality:
Information in a Peregrine Platform account is confidential and is not subject to public disclosure, except as required by applicable law. Only Authorized Users are allowed to view and use the information in a Peregrine Platform account. Otherwise, the Law Enforcement Data shall be kept confidential for purposes of not compromising active investigations or undercover operations, or other wise jeopardizing officer or public safety, or Agency’s ability to perform its duties.
B. Internal Requests for Law Enforcement Data:
An Authorized User who receives a request from a non -authorized requestor for information in a Peregrine Platform account shall not release that information but may instead refer the requestor to the Source Agency.
C. Removal or Editing of Records:
Agency and each Approved Agency shall determine their own schedule for record deletion and other edits to their own data in their systems of record . This will be determined by the Agencies’ policies and/or applicable legal requirements.
5. RELATIONSHIP TO CUSTOMER AGREEMENT
A. For clarity, the terms of this Authorization do not modify or otherwise affect the terms of any subscription agreement or other agreement in place between Agency and Peregrine (the “Peregrine Agreement”) except that Agency agrees that, notwithstanding any term of any Peregrine Agreement, Peregrine’s enablement of and activities with respect to the activities described in this Authorization shall not be considered a breach of the Peregrine Agreement. This Authorization will otherwise be subject to, and is governed by, the terms and conditions of the Peregrine Agreement (as modified by this Authorization).
B. Agency acknowledges that Peregrine has indicated that it will implement this Authorization once signed and will use reasonable efforts t o implement any modifications or requests from Agency and other Approved Agencies with regard to the Sharing Framework for the duration of this Authorization.
6. EFFECTIVENESS OF AUTHORIZATION
5 GDSVF&H\10769841.4
This Authorization will commence upon its execution by Agency. It may be terminated at any time, with or without notice, by Agency or Peregrine revoking Law Enforcement Data sharing access from Agency and/or all other Approved Agencies (as applicable).
7. COUNTERPARTS
This Agreement may be signed in counterparts, each of which shall be deemed to be an original. The Parties agree that the digital signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Any digital signature shall have the same legal validity and enforceability as a manually executed signature or use of a paper -based record keeping system to the fullest extent permitted by applicable law.
8. SIGNATURES.
The individual executing this Authorization represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Authorization on behalf of Agency and Peregrine, respectively.
Authorized by:
_________________________ Date: _________________
[TITLE]
[AGENCY NAME]
Authorized by:
_________________________ Date: _________________
Peregrine Technologies, Inc.