City of Santa Clara
Meeting Minutes
Charter Review Committee
Draft
6:00 PM City Hall - Council Chambers
1500 Warburton Avenue
Santa Clara, CA 95050
10/22/2025
Committee Member Susan Peterson will participating remotely from the following location:
645 Cloud Cap Avenue, Pagosa Springs, CO 81147
The City of Santa Clara is conducting Charter Review Committee meetings in-person and continues to have methods for the public to participate remotely or in-person. • Via Zoom: https://santaclaraca.zoom.us/j/86127408402
• Webinar ID: 861 2740 8402
• By phone: +1 669 444 9171
To submit written public comment before meeting: Send email to [email protected] by 10 AM one day before the date of the meeting. Emails will be forwarded to Committee members and will be uploaded as supplemental meeting material.
Note: Emails received as public comment will not be read aloud during the meeting.
CALL TO ORDER AND ROLL CALL
Quorum Confirmed
Member Pat Nikolai, Member Holly Rhea Roberts, Member Bernard Tansey, Member Mohammad Naveed, Member Joseph W. Sosinski, Member Eric Crutchlow, Member Burt Field , Member Steve Kelly, Member Lauren Diamond, Member Mark Boeckman, Member Susan Peters, and Member John Brooks
Present 12 -
Member Eric JensenExcused 1 -
GENERAL BUSINESS
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1. 25-1553 Approval of the October 1, 2025 Charter Review Committee Meeting Minutes
Recommendation: Approve the minutes of the October 1, 2025 Charter Review Committee Meeting in the form presented with such modifications/corrections as may be required or requested by the Board.
Motion to approve made by Member Crutchlow with a second from Member Kelly.
Approved Staff Recommendation to approve minutes in the form presented.
Approved Staff Recommendation to approve minutes in the form presented.
Aye: Member Nikolai, Member Roberts, Member Tansey, Member Naveed, Member Sosinski, Member Crutchlow, Member Field , Member Kelly, Member Diamond, Member Boeckman, Member Peters, and Member Brooks
12 -
Excused: Member Jensen1 -
2. 25-1538 Action on Proposed 2025 - 2026 Charter Review Committee Meeting Schedule
Recommendation: Staff recommends adoption of the proposed 2025 - 2026 Charter Review Committee Regular Meeting Schedule for the third Wednesday of each month on the terms presented.
Staff gave a presentation on a proposed regular meeting calendar based on direction from the Board at their previous meeting. Staff's recommendation was for regular CRC meetings to be held monthly on the third Wednesday of each month, starting November 19, 2025 though June 17, 2025, starting at 6:00p.m., in City Council Chambers, unless there is a conflict, with alternative location to be determined (Central Library preferred, if available).
Motion to approve made by Member Crutchlow with a second from Member Boeckman.
Staff recommendation was approved.
Staff recommendation was approved.
Aye: Member Nikolai, Member Roberts, Member Tansey, Member Naveed, Member Sosinski, Member Crutchlow, Member Field , Member Kelly, Member Diamond, Member Boeckman, Member Peters, and Member Brooks
12 -
Excused: Member Jensen1 -
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3. 25-1548 Action to Form and Appoint Charter Review Committee Members to Ad Hoc Subcommittee Working Groups
Recommendation: Take action to form and appoint members to the following Ad Hoc Subcommittees
· Subcommittee One:
Powers and Structure of City Government: Rules/Process for Action
· Subcommittee Two:
City Council: Elections, Powers and Conduct of Meetings · Subcommittee Three:
Senior Officials: Duties and Qualifications
· Subcommittee Four:
Boards and Commissions: Composition, Powers and Duties
· Subcommittee Five:
Civil Service: General Rules for Classified and Unclassified Employees; Commission Composition and Duties
· Subcommittee Six:
Fiscal Administration and Procurement
Staff gave a detailed presentation on the role and function of Ad Hoc Subcommittees, and the process for soliciting Member interest and proposing Ad Hoc Subcommittee rosters based as much as possible on Member preferences. Rosters were proposed for six Ad Hoc Subcommittees as follows: Group One - Powers andStructure of City Government; Rules/Process for Action; Group Two - City Council:
Elections, Powers, and Conduct of Meetings; Group Three - Senior Officials: Duties and Qualifications; Group Four - Boards and Commissions: Composition, Powers and Duties; Group Five - Civil Service: General Rules for Classified and Unclassified Employees; Commission Composition and Duties; and Group Six - Fiscal Administration and Procurement.
One public comment was received via Zoom participation.
Motion to approve made by Member Kelly with a second from Member Crutchlow.
The formation and appointment of members to the Ad Hoc Subcommittees was approved as proposed with the following changes: Group One:
Powers and Structure of City Government - addition of Committee Member Joe Sosinski to the Group. Group One is now comprised of Committee Members Kelly, Tansey, Nikolai, Jensen and Sosinski.
A motion was made by Member Kelly, seconded by Member
Crutchlow, that this item be Adopted as amended. The motion
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carried by the following vote:
Aye: Member Nikolai, Member Roberts, Member Tansey, Member Naveed, Member Sosinski, Member Crutchlow, Member Field , Member Kelly, Member Diamond, Member Boeckman, Member Peters, and Member Brooks
12 -
Excused: Member Jensen1 -
4. Staff Preview of Agenda for Next Charter Review Committee Meeting Scheduled for November 19, 2025
Preview included (1) approval of Minutes (2) presentation of meetings to be held at alternative location (Central Library), (3) reports from Ad Hoc Subcommittees, ad (4) Staff presentation on various work plan implementation issues.
Informational item, no action required.
PUBLIC PRESENTATIONS
There were no public presentations.
STAFF/COMMITTEE MEMBER COMMENTS
There were no staff/committee member comments.
ADJOURNMENT
The Charter Review Committee meeting was adjourned at 7:20 p.m.
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MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.