Date: Februar y 19, 2026
To: Executive Director
Santa Clara Stadium Authorit
y
From: Procurement Department
Fort
y Niners Stadium Management Company LLC
Subject: Recommendation for Award fo r Bear Electrical Solutions, LLC Contract Amendment
Recommendation:
1. Recommend approval for Stadium Manager to execute the fifth amendment with Bear Electrical Solutions, LLC for on-call electrical maintenance and repair services at Levi’s Stadium to extend the term of the agreement on a month-to- month basis, not to exceed six months, commencing May 5, 2026. Termination may occur with thirty (30) calendar days’ advance notice to the contractor. Total compensation for the aggregate contract term remains unchanged and shall not exceed $2,020,000. The billable rates established in the fourth amendment (Exhibit G-2) shall remain in effect for the duration of this extension.
Background:
On April 20, 2021, the SCSA Board approved Stadium Manager’s request to establish a three-year agreement with Bear Electrical Solutions, LLC (Bear) to provide on-call electrical maintenance and repair services with an option to renew for two one-year periods. The initial term of the agreement was from May 5, 2021 through May 4, 2024, with an annual not-to-exceed amount of $250,000 over the three-year period.
During the term of the Agreement, the SCSA Board approved amendments to augment the compensation to Bear, to complete two SCSA Capital Expenditure projects. On May 10, 2022, the total not-to-exceed amount of the Agreement was increased from $750,000 to $1,420,000 for the three-year period. Subsequently, the Board approved exercising both one-year options for the fourth and fifth contract years. On April 9, 2024, the term was extended through May 5, 2025, with an annual not-to-exceed amount of $350,000.
On June 24, 2025, the term was extended through May 5, 2026, with an annual not-to- exceed amount of $250,000. Stadium Manager has determined that the current $250,000 authorized for the fifth contract year is sufficient to cover both the remaining term and the proposed month-to-month extension. This amendment seeks only to extend the period of performance without increasing the allocated budget or the total aggregate not- to-exceed contract amount of $2,020,000.
Stadium Manager has a continued need for on-call electrical maintenance and repair services, which are necessary to maintain the stadium in the required condition as a world-class venue. To provide a consistent and safe operating environment for Non-NFL and NFL events, these services include repairing power connections for equipment, replacing circuit breakers, troubleshooting electrical malfunctions, and testing and repairing various electrical systems.
Stadium Manager is currently finalizing a formal competitive solicitation process to select providers for the next contract term. Negotiations with vendors are in process and a recommendation of award is anticipated to be submitted to the SCSA Board in March 2026.
Because Bear’s current agreement expires May 5, 2026 and they remain the sole on-call provider for these services, an extension of the current agreement on a month-to-month basis is required. This extension ensures business continuity and keeps the Stadium operational while the new contracts are being finalized. No increase to the total aggregate contract not-to-exceed is required.
Fiscal Impact:
The cost for on-call electrical maintenance and repair services is covered in the FY25/26 and the proposed FY26/27 SCSA Budget, Engineering Department budget, as a shared expense.