5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
04/07/2026
City of Santa Clara
Meeting Minutes of the
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
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1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
04/07/2026Meeting Minutes
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:34 PM.
Confirmation of Quorum
1. 26-362
Deputy City Clerk Nguyen confirmed a quorum.
Conference With Legal Counsel--Anticipated Litigation
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d)
d) of Section 5495
Number of Potential Cases: 1
Claimant: 1220 Santa Clara Propco, LLC (STACK Infrastructure, Inc.), claim attached
Public Comment
None.
Convene to Closed Session (Sparacino Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:36 PM. 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:04 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Cox recited the Statement of Values.
Closed Session - 5:30 PM | Regular Meeting - 7:00 PM
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Roll Call
Deputy City Clerk/Secretary Nguyen recited the AB23 announcement and Statement of Behavioral Standards.
Deputy City Clerk/Secretary Nguyen also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Mayor/Chair Gillmor called for a moment of silence in remembrance of Rod Diridon, Sr.
Council/Board comments followed.
Vice Mayor/Chair Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Council/Boardmember Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
SPECIAL ORDER OF BUSINESS
2.A 26-381 Presentation from Valley Transportation Authority Sam Sargent (Director of Strategy and Transformation, Valley Transportation Authority) provided a Powerpoint presentation on the Regional Transportation Revenue Measure.
Council comments followed.
2.B 26-294 Proclamation of April 19-25, 2026 as National Library Week Mayor Gillmor, on behalf of the Council, proclaimed April 19-25, 2026 as National Library Week.
City Librarian Wong and Jonathon Evans (Chair, Board of Library Trustees) accepted the proclamation and provided some remarks.
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2.C 26-303 Proclamation of April 2026 as Autism Awareness Month Mayor Gillmor, on behalf of the Council, proclaimed April 2026 as Autism Awareness Month.
Francisco Valenzuela (Community Relations Manager, San Andreas Regional Center) and Pamela Kerman (Vice President, San Andreas Regional Board of Directors) accepted the proclamation and provided some remarks.
2.D 26-304 Proclamation of April 2026 as American Muslim Appreciation and Awareness Month
Mayor Gillmor, on behalf of the Council, proclaimed April 2026 as American Muslim Appreciation and Awareness Month.
Musa Tariq (Policy Coordinator, Council on American-Islamic Relations) accepted the proclamation and provided some remarks.
CONSENT CALENDAR
Mayor Gillmor pulled Item 3.F.
City Manager Grogan noted that the recommendation on Item 3.C should read $1,600,000 not $1,600,00.
A motion was made by Council/Boardmember Chahal, seconded by Vice Mayor/Chair Gonzalez, to approve the balance of the Consent Calendar (except Item 3.F)
Aye:
Vice Mayor/Chair Gonzalez, Council/Boardmember Chahal, Council/ Boardmember Hardy, Council/Boardmember Park, Council/
Boardmember Jain, Council/Boardmember Cox, and Mayor /Chair Gillmor 7 -
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3.A 26-7 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Governance and Ethics Committee Special Meeting - January 16, 2026 Governance and Ethics Committee Special Meeting - October 30, 2025 Station Area Task Force - November 20, 2025
Audit Committee - September 22, 2025
Audit Committee - November 24, 2025
Charter Review Committee Meeting - October 1, 2025
Charter Review Committee Meeting - October 22, 2025
Charter Review Committee Meeting - November 19, 2025
Charter Review Committee Meeting - January 21, 2026
Charter Review Committee Meeting - February 18, 2026
A motion was made by Councilmember Chahal, seconded by Vice Mayor Gonzalez, to Note and file the Minutes of: Governance and Ethics Committee Special Meeting - January 16, 2026, Governance and Ethics Committee Special Meeting - October 30, 2025, ,Station Area Task Force - November 20, 2025, Audit Committee - September 22, 2025, Audit Committee - November 24, 2025, Charter Review Committee Meeting - October 1, 2025, Charter Review Committee Meeting - October 22, 2025, ,Charter Review Committee Meeting - November 19, 2025, Charter Review Committee Meeting - January 21, 2026, and Charter Review Committee Meeting - February 18, 2026.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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3.B 26-62 Action to Authorize City Manager to Negotiate and Execute on Materials Testing and Special Inspection Services Agreements for Public Works Projects with Achievement Engineering Corp.; CTE Cal, Inc.; ISI Inspection Services, Inc.; Ninyo & Moore Geotechnical and Environmental Sciences Consultants; Signet Testing Labs, Inc.; and Twining, Inc.
Recommendation:
1. Authorize the City Manager to negotiate and execute agreements with Achievement Engineering Corp ($350,000), CTE Cal, Inc.($350,000), ISI Inspection Services, Inc. ($350,000), Ninyo & Moore Geotechnical and Environmental Sciences Consultants ($350,000), Signet Testing Labs, Inc.($350,000), and Twining, Inc. ($350,000) to perform on-call materials testing and special inspection services, each with a an initial maximum compensation of $350,000, for a combined amount not-to-exceed $2,100,000 over the three-year terms of the agreements, in forms substantially similar to Attachment 1 and subject to the final approval as to form by the City Attorney;
2. Authorize the City Manager to amend agreement not-to-exceed amounts as long as the cumulative total of all the agreements does not exceed $2,100,000 subject to annual appropriations; and
3. Authorize the City Manager to exercise up to two one-year extensions for each agreement and make minor modifications to the agreements, if necessary.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Gonzalez, to (1) authorize the City Manager to negotiate and execute agreements with Achievement Engineering Corp
($350,000), CTE Cal, Inc.($350,000), ISI Inspection Services, Inc. ($350,000), Ninyo & Moore Geotechnical and Environmental Sciences Consultants ($350,000), Signet Testing Labs, Inc. ($350,000), and Twining, Inc. ($350,000) to perform on-call materials testing and special inspection services, each with a an initial maximum compensation of $350,000, for a combined amount not-to-exceed $2,100,000 over the three-year terms of the agreements, in forms substantially similar to Attachment 1 and subject to the final approval as to form by the City Attorney; (2) authorize the City Manager to amend agreement not-to-exceed amounts as long as the cumulative total of all the agreements does not exceed $2,100,000 subject to annual appropriations; and (3) authorize the City Manager to exercise up to two one-year extensions for each agreement and make minor modifications to the agreements, if necessary.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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3.C 26-63 Action to Authorize the City Manager to Negotiate and Execute Construction Management and Inspection Services Agreements for Public Works Projects with 4Leaf Inc., Consor North America, Inc., CSG Consultants, Swinerton Management & Consulting, LLC, and Zoon Engineering
Recommendation:
1. Authorize the City Manager to negotiate and execute agreements with 4Leaf Inc., Consor North America, Inc., CSG Consultants, Swinerton Management & Consulting, LLC, and Zoon Engineering, each with an initial maximum compensation amount of $1,600,00, to perform on-call construction management and inspection services for a combined amount not-to-exceed $8,000,000 over the initial three-year terms of the agreements, in forms substantially similar to Attachment 1 and subject to the final approval as to form by the City Attorney;
2. Authorize the City Manager to exercise up to two, one-year extensions for each agreement and make minor modifications to the agreements, if necessary; and
3. Authorize the City Manager to adjust compensation amounts between the agreements and to amend agreement not-to-exceed amounts up to an aggregate amount of $10,000,000 subject to budget appropriations.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Gonzalez, to (1) authorize the City Manager to negotiate and execute agreements with 4Leaf Inc., Consor North America, Inc., CSG Consultants, Swinerton Management & Consulting, LLC, and Zoon Engineering, each with an initial maximum compensation amount of $1,600,00, to perform on-call construction management and inspection services for a combined amount not-to-exceed $8,000,000 over the initial three-year terms of the agreements, in forms substantially similar to Attachment 1 and subject to the final approval as to form by the City Attorney; (2) authorize the City Manager to exercise up to two, one-year extensions for each agreement and make minor modifications to the agreements, if necessary; and (3) authorize the City Manager to adjust compensation amounts between the agreements and to amend agreement not-to-exceed amounts up to an aggregate amount of $10,000,000 subject to budget appropriations.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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3.D 26-380 Update to Council on Charter Review Committee Progress with its Assigned “Charter Project” Proposed Plan for Charter Reorganization, and Proposed Schedule for City Council Consideration and Action Recommendation:
Note and file the report.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Gonzalez, to note and file the report.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
3.E 26-148
Action on Resolution Establishing the Political Campaign Voluntary Expenditure Limit and Campaign Contribution Limits for the November 3, 2026, Municipal Election; Information on Levine Act (SB1439) Requirements
Recommendation:
Adopt a Resolution establishing the Political Campaign Voluntary Expenditure Limit and Campaign Contribution Limit for the November 3, 2026 General Municipal Election with:
1. The voluntary expenditure limit based on CPI adjustments set to $55,890 for city-wide contests and $29,590 for district-based contests; and
2. The individual campaign contributions based on CPI adjustments set to $760 for candidates who accept the voluntary expenditure limit and $380 for candidates who do not accept the voluntary expenditure limit.
A motion was made by Councilmember Chahal, seconded by Vice Mayor Gonzalez, to adopt Resolution No. 26-9544 establishing the Political Campaign Voluntary Expenditure Limit and Campaign Contribution Limit for the November 3, 2026 General Municipal Election with: (1) the voluntary expenditure limit based on CPI adjustments set to $55,890 for city-wide contests and $29,590 for district-based contests; and (2) the individual campaign contributions based on CPI adjustments set to $760 for candidates who accept the voluntary expenditure limit and $380 for candidates who do not accept the voluntary expenditure limit.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
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4.A 26-301 Action on Stadium Authority Bills and Claims for the Month of February 2026
Recommendation: Approve the list of Stadium Authority Bills and Claims for February 2026.
A motion was made by Boardmember Chahal, seconded by Vice Chair Gonzalez, to approve the list of Stadium Authority Bills and Claims for February 2026.
Aye:
Vice Chair Gonzalez, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Boardmember Cox, and Chair Gillmor
7 -
4.B 26-224 Action on Amendment No. 5 to the Agreement with Bear Electrical Solutions, LLC for On-Call Electrical Maintenance and Repair Services at Levi’s Stadium to Extend the Agreement for Up to Six Months Recommendation:
Approve the Stadium Manager’s request to execute an Amendment No. 5 to the Agreement with Bear Electrical Services, LLC to extend the term of the agreement on a month-to-month basis, not to exceed six months, commencing on May 5, 2026, in an amount not to exceed $250,000 for the fifth contract year and the month-to-month extension and a total not to exceed amount of $2,020,000 for the entire term of the Agreement.
A motion was made by Boardmember Chahal, seconded by Vice Chair Gonzalez, to approve the Stadium Manager’s request to execute an Amendment No. 5 to the Agreement with Bear Electrical Services, LLC to extend the term of the agreement on a
month-to-month basis, not to exceed six months, commencing on May 5, 2026, in an amount not to exceed $250,000 for the fifth contract year and the month-to-month extension and a total not to exceed amount of $2,020,000 for the entire term of the Agreement.
Aye:
Vice Chair Gonzalez, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, Boardmember Cox, and Chair Gillmor
7 -
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PUBLIC PRESENTATIONS
Jay Ess requested Item 8 be heard earlier in the meeting.
Stephen Swanson spoke regarding his employment with the City of Santa Clara.
Brian Darby spoke regarding the Artemis II mission.
Linda spoke in favor of the library and Santa Clara Valley Transportation Authority services.
James Rowen spoke regarding the passing of Rod Diridon, Sr.
Betsy Megas spoke in favor of the Santa Clara Valley Transportation Authority.
Anthony Becker (time donated by Abel) made a Council Policy 030 request to investigate the disclosure of confidential information from Closed Session.
CONSENT ITEMS PULLED FOR DISCUSSION
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5. 26-364 Action on an Amendment No. 1 to the Agreement with West Coast Turf for the Supply, Delivery, and Installation of Sod for the Field at Levi’s Stadium to Extend the Term by One Year, Increase the Total Agreement Amount, Update the Compensation and Fee Schedule, and Delegate Authority to the Executive Director for Future Amendments
(DEFERRED FROM MARCH 24, 2026)
Recommendation:
1. Approve and authorize the Stadium Manager to execute an Amendment No. 1 with West Coast Turf for supply, delivery, and installation of sod services at Levi’s Stadium to increase the maximum compensation by $1,600,000 to cover services from April 1, 2026 to March 31, 2027 and update the compensation and fee schedule to reflect Exhibit B-2 and Schedule A-1;
2. Authorize the Executive Director to approve future amendment to the Agreement with West Coast Turf to exercise the final one-year option for the fifth contract year, increase the not-to-exceed amount by $1,680,000 to cover services from April 1, 2027 to March 31, 2028, and adjust the compensation fee schedule to reflect rate increases not to exceed 5% upon providing reasonable justification of rate increases, all subject to the same basic terms and conditions and budget appropriations;
3. Authorize the Executive Director to approve future amendment to the Agreement with West Coast Turf, under the same basic terms and conditions, for a period not to exceed six months beyond the fifth contract year through September 30, 2028, increase the not-to-exceed amount by $840,000 to cover up to six months of services, and adjust the compensation and fee schedule to reflect rate increases not to exceed 5% over the prior year upon providing reasonable justification of rate increases, provided the Stadium Manager is engaged in an active competitive solicitation process and subject to budget appropriations; and
4. The total not-to-exceed maximum compensation for the Agreement, inclusive of all contract years and the six-month extension period, shall not exceed $8,920,000.
Boardmember Cox pulled this item from the March 24, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.
Board questions followed.
Executive Director Grogan, Treasurer Lee, and Kevin Wang (Vice President, San Francisco 49ers) addressed Board questions.
Public Comment: None.
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A motion was made by Boardmember Hardy, seconded by
Boardmember Jain, to (1) approve and authorize the Stadium Manager to execute an Amendment No. 1 with West Coast Turf for supply, delivery, and installation of sod services at Levi’s Stadium to increase the maximum compensation by $1,600,000 to cover services from April 1, 2026 to March 31, 2027 and update the compensation and fee schedule to reflect Exhibit B-2 and Schedule A-
1; (2) authorize the Executive Director to approve future amendment to the Agreement with West Coast Turf to exercise the final one-year option for the fifth contract year, increase the not-to-exceed amount by $1,680,000 to cover services from April 1, 2027 to March 31, 2028, and adjust the compensation fee schedule to reflect rate increases not to exceed 5% upon providing reasonable justification of rate increases, all subject to the same basic terms and conditions and budget appropriations; (3) authorize the Executive Director to approve future amendment to the Agreement with West Coast Turf, under the same basic terms and conditions, for a period not to exceed six months beyond the fifth contract year through September 30, 2028, increase the not-to-exceed amount by $840,000 to cover up to six months of services, and adjust the compensation and fee schedule to reflect rate increases not to exceed 5% over the prior year upon providing reasonable justification of rate increases, provided the Stadium Manager is engaged in an active competitive solicitation process and subject to budget appropriations; and (4) the total not-to-exceed maximum compensation for the Agreement, inclusive of all contract years and the six-month extension period, shall not exceed $8,920,000.
Aye:
Vice Chair Gonzalez, Boardmember Chahal, Boardmember Hardy, Boardmember Park, and Boardmember Jain
5 -
Nay: 2 - Boardmember Cox, and Chair Gillmor
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6. 26-366 Action on Monthly Financial Status and Investment Reports for December 2025 and Approve the Related Budget Amendments (ITEMS 2b AND 2e CONTINUED FROM MARCH 10, 2026) DEFERRED FROM MARCH 24,
2026
Recommendation:
2. Approve the FY 2025/26 budget amendments in the following funds (as detailed in the Fiscal Impact section of the staff report and Attachment 1 of the staff report):
b. In the Downtown Parking Maintenance District Fund, transfers funding to the Public Buildings Fund and decreases the unrestricted ending fund balance, with a net impact of $0; and
e. In the Public Buildings Capital Fund, recognizes a transfer from the Downtown Parking Maintenance District Fund and establishes a Public Facilities Paid Parking project, with a net impact of $180,000.
Five affirmative Council votes required to appropriate additional revenue, allocate unused balances
Councilmember Jain pulled this item from the March 10, 2026 Joint City Council ad Authorities Concurrent & Santa Clara Stadium Authority Board Meeting.
Mayor Gillmor recused herself from this item and left the dias at 8:50 PM.
Council questions and comments followed.
City Manager Grogan and Assistant Director of Public Works Liw addressed Council questions.
Public Comment: Anthony Becker
David Kertes
Mark Kelsey
Kathy Watanabe
Linda
Council discussion followed.
A motion was made by Councilmember Chahal, seconded by
Councilmember Jain, to not adopt staff recommendation.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Councilmember Cox 6 -
Recused: Mayor Gillmor1 -
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3.F 26-387 Action on the 2026 City Council Priority Setting Session Framework Recommendation: Approve the 2026 City Council Priority Session Framework and Annual City Council Priority Setting Session Framework.
This item was deferred to a later meeting date uncertain.
Vice Mayor/Chair Gonzalez called for a recess at 9:40 PM and Mayor/ Chair Gillmor reconvened the meeting at 9:50 PM.
PUBLIC HEARING/GENERAL BUSINESS
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7. 26-244 Public Hearing: Action on Appeal (PLN26-00094) of a Project Located at 2892 Mesquite Drive for Planning Commission’s Affirmation of an Approval of an Architectural Review Permit (PLN25-00561) Decision from the Development Review Hearing for a 621 Square Foot First Floor Addition and a 397 Square Foot Second Floor Addition to an Existing Two-Story 2,081 Square Foot Single-Family Residence with a 500 Square Foot Attached Garage on a 7,351 Square Foot Lot. CEQA Status: Exempt from CEQA per Section 15301
Recommendation:
1. Determine the project to be exempt from the California Environmental Quality Act (CEQA) formal pursuant to CEQA Guidelines Section 15301 (Class 1 - Existing Facilities); and
2. Adopt a resolution to overrule the appeal and affirm the decision of the Planning Commission to approve the Architectural Review for the construction of a 621 square foot first floor addition and a 397 square foot second floor addition to an existing two-story 2,081 square foot single-family residence with a 500 square foot attached garage on a 7,351 square foot lot at 2892 Mesquite Drive, subject to findings and conditions of approval.
Mayor Gillmor opened the Public Hearing.
City Manager Grogan made some opening remarks and introduced Director of Community Development Hamid who provided a
Powerpoint presentation on Appeal (PLN26-00094) of a Project Located at 2892 Mesquite Drive.
Council questions followed.
Director of Community Development Hamid addressed Council questions.
Andrea Cosmin (Appellant) provided a Powerpoint presentation.
Ling Zhou (Applicant) provided a Powerpoint presentation.
Andrea Cosmin (Appellant) provided a verbal rebuttal.
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Hardy, to close the Public Hearing.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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Council discussion followed.
A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to (1) determine the project to be exempt from the California Environmental Quality Act (CEQA) formal pursuant to CEQA Guidelines Section 15301 (Class 1 - Existing Facilities); and (2) adopt a Resolution to overrule the appeal and affirm the decision of the Planning Commission to approve the Architectural Review for the construction of a 621 square foot first floor addition and a 397 square foot second floor addition to an existing two-story 2,081 square foot single-family residence with a 500 square foot attached garage on a 7,351 square foot lot at 2892 Mesquite Drive, subject to findings and conditions of approval.
A substitute motion was made by Councilmember Park to ensure the site line along the sidewall towards the neighboring building is unobstructed towards the street and reduce the height of the newly constructed 20 feet fence extension to 3 feet.
The substitute motion failed due to lack of second.
A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to (1) determine the project to be exempt from the California Environmental Quality Act (CEQA) formal pursuant to CEQA Guidelines Section 15301 (Class 1 - Existing Facilities); and (2) adopt Resolution No. 26-9545 to overrule the appeal and affirm the decision of the Planning Commission to approve the
Architectural Review for the construction of a 621 square foot first floor addition and a 397 square foot second floor addition to an existing two-story 2,081 square foot single-family residence with a 500 square foot attached garage on a 7,351 square foot lot at 2892 Mesquite Drive, subject to findings and conditions of approval.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Cox, and Mayor Gillmor 6 -
Nay: Councilmember Park1 -
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8. 26-377 Reconsideration of Action on an Agreement with Peregrine Technologies, Inc. for a Data Integration Platform and Professional Services for a Not-to-Exceed Amount of $2,802,002 Over a Ten-Year Term and to Approve the Related Budget Amendment
Recommendation:
1. Authorize the City Manager or designee to execute an agreement with Peregrine Technologies, Inc. (Agreement) for an enterprise Data Integration Platform and related professional services for an initial five-year term with a maximum amount not-to-exceed $1,179,690, subject to the appropriation of funds and approval of final form by the City Attorney;
2. Authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, including (a) exercising up to five one-year options to extend the Agreement term, and (b) negotiating and executing amendment(s) to the Agreement to (i) increase the maximum compensation by up to $1,622,311 (inclusive of $254,727 contingency for initial and optional terms) for a total aggregate not-to-exceed amount of $2,802,001 over the full ten-year term, (ii) add or delete services consistent with the scope of services, and (iii) make de minimis changes, subject to the appropriation of funds and approval as to form by the City Attorney; and
3. Approve the FY 2025/26 Budget Amendment in the General Fund to increase the Police Department budget in the amount of $244,420 and decrease the Budget Stabilization Reserve in the amount of $244,420 (five affirmative Council votes required for the use of unused balances).
Chief of Police Morgan made some opening remarks and introduced Lieutenant Lutz who provided a Powerpoint presentation on Reconsideration of Action on an Agreement with Peregrine Technologies, Inc. for a Data Integration Platform and Professional Services for a Not-to-Exceed Amount of $2,802,002 Over a Ten-Year Term and to Approve the Related Budget Amendment.
Council questions and comments followed.
City Manager Grogan, Lieutenant Lutz, and City Attorney Googins addressed Council questions.
Councilmember Cox left the dais at 11:27 PM and returned at 11:28 PM.
Mayor GIllmor left the dais at 11:28 PM and returned at 11:31 PM.
Public Comment: Jay Ess (Time donated from Austin and Brian) Bob Somers
Kimberly Woo
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WBC
Linda
Huy Tran
Tim MacKenzie
Drew S
Karen Burkey
Edward Strine
David Kertes
A motion was made by Council/Boardmember Cox, seconded by Council/Boardmember Hardy, to extend this meeting by 30 minutes.
Aye:
Vice Mayor/Chair Gonzalez, Council/Boardmember Chahal, Council/ Boardmember Hardy, Council/Boardmember Jain, Council/Boardmember Cox, and Mayor/Chair
Gillmor
6 -
Nay: Councilmember Park1 -
Council questions and discussion followed.
Lieutenant Lutz, Chief of Police Morgan, and Tim Shriver (Director, Peregrine Technologies) addressed Council questions.
Councilmember Park left the dias at 12:29 AM.
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Hardy, to (1) authorize the City Manager or designee to execute an agreement with Peregrine Technologies, Inc. (Agreement) for an enterprise Data Integration Platform and related professional services for an initial five-year term with a maximum amount not-to-exceed $1,179,690, subject to the appropriation of funds and approval of final form by the City Attorney; (2) authorize the City Manager or designee to take any actions as necessary to implement and administer the Agreement, including (a) exercising up to five one-year options to extend the Agreement term, and (b) negotiating and executing amendment(s) to the Agreement to (i) increase the maximum compensation by up to $1,622,311 (inclusive of $254,727 contingency for initial and optional terms) for a total aggregate not-to-exceed amount of $2,802,001 over the full ten-year term, (ii) add or delete services consistent with the scope of services, and (iii) make de minimis changes, subject to the appropriation of funds and approval as to form by the City Attorney; and (3) conduct a 6 month audit.
Aye: Vice Mayor Gonzalez, Councilmember Hardy, Councilmember Cox, and Mayor Gillmor
4 -
Nay: Councilmember Chahal, and Councilmember Jain2 -
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Absent: Councilmember Park1 -
A motion was made by Councilmember Cox, seconded by
Councilmember Hardy, to approve the Fiscal Year 2025/26 Budget Amendment in the General Fund to increase the Police Department budget in the amount of $244,420 and decrease the Budget Stabilization Reserve in the amount of $244,420.
The motion failed.
Aye: Vice Mayor Gonzalez, Councilmember Hardy, Councilmember Cox, and Mayor Gillmor
4 -
Nay: Councilmember Chahal, and Councilmember Jain2 -
Absent: Councilmember Park1 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS None.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
Council/Boardmember Park returned to the dias at 12:33 AM.
The meeting was adjourned in memory of Rod Diridon, Sr at 12:36 AM.
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MEETING DISCLOSURES
Meeting Minutes 04/07/2026
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision . Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES : As always, the public may view the meetings on SantaClaraCA.gov , Santa Clara City Television (Comcast cable channel 15), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times , viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT : Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting .
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND : City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA) ; Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers . A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker ."
In accordance with the requirements ofTitle II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible . The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
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