City of Santa Clara
Special Meeting Minutes
Call and Notice of Special Meeting of the
City Council
5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
04/14/2026
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
04/14/2026Meeting Minutes
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the City Council of the City of Santa Clara, to commence and convene on April 14, 2026, at 5:30 pm to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
Closed Session - 5:30 PM | Special Meeting - 6:00 PM
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:35 PM.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.
1. 26-431 Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representatives: Jovan D. Grogan, Aracely Azevedo, Marco Mercado, Ashley Lancaster, Vitus Leung, Charles Sakai, Glen Googins and Su Reuter
Employee Organization(s):
Santa Clara Firefighters, International Assoc. of Firefighters, Local 1171 (Unit #1)
Unclassified Fire Management (Unit #9B)
Public Comment
None.
Convene to Closed Session (Sparacino Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:36 PM. 6:00 PM SPECIAL CITY COUNCIL MEETING
Call to Order in the Council Chambers
Mayor Gillmor called the Special Meeting to order at 6:36 PM.
Call and Notice of Special Meeting of
the City Council
04/14/2026Meeting Minutes
Pledge of Allegiance and Statement of Values
Council recited the Pledge of Allegiance.
Councilmember Cox recited the Statement of Values.
Roll Call
Assistant City Clerk Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Vice Mayor Albert Gonzalez, Councilmember Raj Chahal,
Councilmember Karen Hardy, Councilmember Kevin Park,
Councilmember Suds Jain, Councilmember Kelly Cox, and Mayor Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session.
PUBLIC HEARING/GENERAL BUSINESS
Call and Notice of Special Meeting of
the City Council
04/14/2026Meeting Minutes
2. 26-234 Study Session on the Proposed Fiscal Year 2026/27 Municipal Fee Schedule
Recommendation: Review and Provide Input on the Proposed Fiscal Year 2026/27 Municipal Fee Schedule.
City Manager Grogan made some opening remarks and turned it over to Director of Finance Lee who provided a Powerpoint presentation on Review of the Proposed Fiscal Year 2026/27 Municipal Fee Schedule. He was joined by Terry Madsen (Principal Consultant, ClearSource Financial Consulting).
Noah MacDonald requested to continue this item to a future meeting.
A motion was made by Councilmember Park, seconded by
Councilmember Jain, to continue this item to a regular meeting.
The motion was withdrawn.
Director of Finance Lee and Terry Madsen (Principal Consultant, ClearSource Financial Consulting) resumed the presentation.
Council questions and comments followed.
Public Comment: Brian Darby
Director of Finance Lee, City Manager Grogan, and City Attorney Googins addressed Council questions.
Council discussion followed.
Call and Notice of Special Meeting of
the City Council
04/14/2026Meeting Minutes
3. 26-396 Status Report on 2026 Major Events Invoicing and Reimbursements Recommendation: Note and file the status report on the 2026 Major Events invoicing and reimbursements
City Manager Grogan made some opening remarks and introduced Assistant City Manager Klotz and Director of Finance Lee who provided a Powerpoint presentation on the status on 2026 Major Events Invoicing and Reimbursements.
Council comments and questions followed.
Public Comment: Brian Darby
Assistant City Manager Klotz, Director of Finance Lee, City Manager Grogan and City Attorney Googins addressed Council questions.
Council discussion ensued.
A motion was made by Councilmember Hardy, seconded by
Councilmember Jain, to note and file the status report on the 2026 Major Events invoicing and reimbursements.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS
Call and Notice of Special Meeting of
the City Council
04/14/2026Meeting Minutes
4. 26-433 Action on a Council Written Request (Council Policy 030) Submitted by Councilmember Park to Place an Agenda Item at a Future Council Meeting to Discuss Downtown RFP/RFQ
Recommendation:
Staff makes no recommendation.
Mayor Gillmor recused herself from this item due to a conflict of interest as her office is within the Downtown area and left the meeting at 8:52 PM.
Vice Mayor Gonzalez presided over this item.
Councilmember Cox recused herself from this item due to a conflict of interest because of her employment with Santa Clara University and left the meeting at 8:52 PM.
Councilmember Park read into the record his 030 request and gave a brief verbal explanation of his request.
Council questions and comments followed.
City Manager Grogan and City Attorney Googins addressed Council questions.
Public Comment: Brian Darby
Edward Strine
Council discussion followed.
A motion was made by Councilmember Park, seconded by
Councilmember Chahal, to place an agenda item at a future meeting within 90 days to discuss Downtown Request for Proposal/Request for Qualification.
The motion failed.
Aye: Councilmember Chahal, Councilmember Park, and Councilmember Jain
3 -
Nay: 2 - Vice Mayor Gonzalez, and Councilmember Hardy
Absent: 2 - Councilmember Cox, and Mayor Gillmor
ADJOURNMENT
The meeting was adjourned at 9:31 PM.
Call and Notice of Special Meeting of
the City Council
Call and Notice of Special Meeting of
the City Council
MEETING DISCLOSURES
Meeting Minutes 04/14/2026
The lime limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure , unless a shorter limitation period is specified by any other provision . Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred . If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
STREAMING SERVICES : As always, the public may view the meetings on SantaClaraCA.gov , Santa Clara City Television (Comcast cable channel 15), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at limes, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers . A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA") , the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs , services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication , or any other disability-related modification of policies or procedures, or other accommodation , in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
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City of Santa Clara Page7 Printed on 05/14/2026