Agenda packet — City Council and Authorities Concurrent, May 26, 2026 (part 2 of 3)

Events with
a Mental
Health
Disposition
Code
n/a
136 *
1,181
Events
Resulting
in a
Detention
n/a **
n/a **
371
Printed on 6/29/2023
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22-931 Agenda Date: 8/30/2022
12022 ** ~6,044 ~,024 153 10 1509 1172 1
*Mental health disposition code added in late-2020 to the computer aided dispatch system in anticipation of implementation of Assembly Bill 953, The Racial and Identity Profiling Act of 2015
** Data track more effectively with the establishment of the Police Department's Crisis Intervention Specialists
*** Statistics through June 30, 2022
The proposed MOU between the City and County is intended to support the Police Department's interest in having a proactive response to the community's needs and is intended to create another viable alternative to:
• Promote interagency and community collaboration, including working with the City's new Homelessness Task Force
• Identify prevention and early-intervention strategies • Increase access to and use of mental health services among underserved groups • Improve outcomes for consumers using crisis services, including reduced emergency interventions , criminal justice involvement and psychiatric hospitalizations • Expand upon the Police Department's access to training and improve law enforcement's knowledge of mental health issues
• Collect data associated with this new model to guide future experimentation The clinician will work with the Police Department, crisis services, and communities to support individuals and their families in navigating systems and supports. With specialized knowledge and the ability to engage people who may be at risk for "wellness checks," access to the clinician may help prevent crises and avoid unnecessary hospitalization, police interactions, and arrests.

The term of this pilot program is defined in the MOU as from execution by both parties until the City's available appropriation of $180,000 is exhausted, whichever occurs first. The County shall pay, up front, the fully weighted costs associated with the salary and benefits of the clinician in accordance with the County's applicable bargaining unit MOU. Meanwhile, the County will invoice the City on a monthly basis for personnel costs of salary and benefits up to $180,000. The County and Police Department will share other expenses (e.g. laptop, cell phone, training/travel, etc.). The Police Department will provide the clinician with appropriate safety gear, including a fitted protective vest at its sole expense.

The efficacy of this pilot program will be measured by constant data tracking of mental health-related calls for service. This is already standard practice conducted by the Police Department's Community Response Team and their assigned Crisis Intervention Specialists, meaning a solid baseline of data exists from which to measure the pilot program from.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b )(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

City of Santa Clara Page 4 of 5 Printed on 6/29/2023
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22-931 Agenda Date: 8/30/2022

FISCAL IMPACT
The Police Department secured an $180,000 award in Citizen's Option for Public Safety (COPS) program Supplemental Law Enforcement Services Fund dollars to establish a PERT program in collaboration with the County. This one-time funding source will be utilized for this pilot program.

COORDINATION
The report has been coordinated with the Finance Department and City Attorney's Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Authorize the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) program in a form substantially similar to the attached draft MOU
Reviewed by: Pat Nikolai, Chief of Police
Approved by: Rajeev Batra, City Manager

ATTACHMENTS

1. Memorandum of Understanding (MOU) with the County of Santa Clara City of Santa Clara Page 5 of 5 Printed on 6/29/2023
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DocuSign Envelope ID: AC 11697B-1399-4321-BDC0-9149C97 A64C5

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF SANTA CLARA AND THE

COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT)

JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM
WHEREAS, the mission of the City of Santa Clara (hereinafter "CITY") is to provide quality public services, facilities and opportunities that create, sustain, and enhance a safe, livable, and vibrant community for its diverse residents, businesses, and visitors. The CITY's Santa Clara Police Depatiment (hereinafter "SCPD") is a progressive and professional organization dedicated to maintaining community partnerships which promote a high quality of life for the City's diverse population; and
WHEREAS, the mission of the County of Santa Clara (hereinafter "COUNTY") is to plan for the needs of a dynamic community, provide quality services, and promote a healthy, safe, and prosperous community for all; and WHEREAS, COUNTY and CITY seek to collaborate to increase public safety and reduce recidivism among high risk people with mental illnesses and co-occurring mental illness and substance abuse through the Psychiatric Emergency Response Team Justice and Mental Health Collaboration Program (or "PERT Program"); and WHEREAS, the pattners listed above have agreed to enter into a collaborative agreement in which CITY and COUNTY Behavioral Health Services Department (hereinafter "BHSD") will be partners on this collaborative effort to combine the unique resources, skills, experience, and training of personnel from two different professions (law enforcement and mental health services) to provide the best possible response to situations involving persons with mental illness; and
WHEREAS, the partners herein desire to enter into a Memorandum of Understanding (hereinafter "MOU") setting forth the roles, responsibilities, and services to be provided by the PERT Program; and WHEREAS, the agencies recognize the need for cross-system collaboration to improve responses and outcomes for individuals with mental illnesses and substance abuse who come into contact with the justice system; and
WHEREAS, the partners recognize the need to increase public safety and to provide rapid intervention to a person in mental health crisis by de-escalating the situation and helping to stabilize the person in the least restrictive way possible, and then striving to get that person the help they need; and WHEREAS, the partners are committed to providing services to those in need regardless of their ethnicity, gender, gender identity, sexual orientation, origin, religious or political beliefs, and/or creed; NOW, THEREFORE, it is hereby agreed by and between the partners as follows:

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OocuSign Envelope ID: AC 11697B-1399-4321-BDC0-9149C97 A64C5 ARTICLE 1
TERM; EXTENSIONS; TERMINATION

1.1 Term of Agreement. The initial term of this MOU is from the date the MOU is executed by both parties to December 31, 2023, or until the CITY's available appropriation in the amount of $180,000 is exhausted, whichever occurs first.

1.2 Extension. This MOU may be extended should this pilot program be successful, the CITY and/or COUNTY identifies funding, and upon a written amendment of this MOU signed by both Parties. Extension of this MOU shall be contingent on COUNTY's review of the use, need, and value of the PERT Program and COUNTY's budget to ensure that the Behavioral Health Services Department (BHSD) PERT clinician(s) can be continued for each successive term.

1.3 Termination without Cause. Any Party may terminate this MOU without cause by providing sixty (60) day written notice.

ARTICLE2

SCOPE OF SERVICES

2.1 The COUNTY shall provide the following for the PERT Program:
a. Participate in proactive responses for high-risk individuals with mental illness in conjunction with the SCPD PERT officer(s);
b. Develop and modify protocols for PERT Program response and information sharing policies and procedures, as necessary;
c. Identify one (1) full time BHSD clinician (hereinafter "BHSD PERT Clinician), who must be licensed to provide mental health services by appropriate State of California licensing authorities and must participate in a CITY background investigation and fingerprinting, prior to beginning work with the CITY.
d. Assign the identified BHSD PERT Clinician to work with the SCPD PERT officer(s) to perform the following tasks:

I) Conduct mental health evaluations, assessments, and crisis screening, for persons with serious mental illnesses including clients who are frequent users of emergency psychiatrist services, dual diagnosed clients and clients who are mentally ill; 2) Assist in determining the appropriate disposition supporting individuals' needs and safety;
3) Consult with SCPD PERT officer(s) regarding disposition of individuals and law enforcement issues;
4) Maintain knowledge of the criteria for psychiatric disorders according to the current Diagnostic and Statistical Manual of Mental Disorders;
5) Maintain knowledge of current legal and ethical issues as they relate to mental illness;
6) Maintain licensing as required;
7) Ensure requirements for detention and transpmtation pursuant to Welfare and Institutions Code (WIC) Section 5150 are met;
8) Provide documentation to the PERT officer(s) supporting the decision to detain and transport a subject pursuant to WIC Section 5150;
9) Assist in coordination of transportation to mental health service centers, or facilities when such support and services would be beneficial (regardless of whether a 72- hour evaluation hold is issued), and there is cooperation from the subject; I 0) Maintain a law enforcement security clearance;

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DocuSign Envelope ID: AC 11697B-1399-4321-BDC0-9149C97 A64C5 11) Conduct presentations to inform others about the mission and focus of the PERT Program;
12) Provide mental health training and expe1tise to other SCPD Department staff. 13) Contribute toward providing metrics related to the PERT Program; 14) Engage in law enforcement activities that are related only to the PERT mission and focus; and
15) Abide by and follow all CITY policies while performing services under this MOU. e. Collaborate with the CITY in determining what training, if any, is necessary for the BHSD PERT Clinician during the duration of the MOU; and
f. Work with SCPD to identify any trainings that may be provided to officers to assist with appropriately responding to incidents involving individuals with mental illness and substance abuse. Any identified courses and trainings must be ce1tified by POST to ensure a consistent level of quality.

2.2 The CITY shall provide the following for the PERT Program:
a. Develop a detailed policy, procedure, process, and plan on implementing a specialized police mental health PERT Program;
b. Expand training for law enforcement to identify and respond to individuals with mental illness and provide cross-training of criminal justice and mental health personnel; c. Establish a dedicated SCPD officer(s) to work with the BHSD PERTOinician; d. Participate in the process of identifying the BHSD PERT Clinician to work with SCPD as pmt of the Community Response Team (CRT);
e. Assume primary responsibility for site control when responding to a crisis; f. Assume role of the primary responder when engaged with BHSD PERT Clinician; g. Issue basic tools to BHSD PERT Clinician to perform their duties and provide access to certain CITY facilities.
h. Determine whether phone consultation or on-site consultation is needed from the BHSD PERT Clinician;
i. Coordinate training exercises with the BHSD PERT Clinician to ensure proper collaboration when needed during a crisis;
j. Collaborate with the BHSD PERT Clinician by participating in trainings and meetings to ensure proper understanding of roles and responsibilities during crisis situations; k. Facilitate transportation for clients to the appropriate receiving facility when a WI C 5150 hold has been placed by the BHSD PERT clinician in response to a call for service to SCPD; I. Agree to provide review on overall effectiveness on BHSD PERT clinician deployments; m. Agree to provide information to BHSD PERT clinician regarding individuals who are involved in a crisis incident, when such information provides critical value to the safe resolution of those incidents;
n. Have an officer on scene with the PERT Clinician to provide the following services:
1) Assess the situation regarding safety for the officer, the BHSD PERT Clinician, the consumer, and bystanders;
2) Provide safety on scene; and
3) Evaluate the subject for any criminal behavior, as appropriate; o. Offer referrals or other assistance through the officer and PERT Clinician as the situation warrants, and ifneeded, assist the individual to the appropriate setting (either voluntarily or involuntarily);
p. Collaborate with the COUNTY in determining what training, if any, is necessary for the BHSD PERT Clinician during the duration of the MOU;

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DocuSign Envelope ID: AC 116978-1399-4321-BDC0-9149C97 A64C5 q. Modify and enhance policies, procedures, and protocols for the PERT Program and information sharing process, as necessary; and
r. Work in conjunction with the PERT Clinician, to draft and submit a Monthly Program Narrative Report to County no later than seven (7) days after the end of each month. The Quarterly Narrative Report shall include a summary of the PERT Program's performance goals, milestones achieved, and any issues/concerns encountered during the reporting period.

ARTICLE3

RELATIONSHIP OF PARTIES AND FINANCIAL REQUIREMENTS

3.2 Funding/Financial Responsibilities. Unless amended by the Board of Supervisors and the Santa Clara City Council, the annual contribution of the COUNTY and CITY to the Pilot Program expenses shall be as follows.
a. The COUNTY shall provide the following funding/financial responsibilities:
1) The COUNTY shall pay, up front, all personnel costs of the PERT Program (i.e., the fully weighted costs of salary and benefits for the BHSD PERT Clinician) in accordance with the COUNTY's memorandum of understanding with applicable bargaining unit.
2) The COUNTY shall procure and supply the BHSD PERT Clinician with a laptop and cellphone. The initial and on-going costs for such equipment, maintenance and/or replacement shall be incurred by the COUNTY. The COUNTY shall retain ownership of the property at the conclusion of the MOU term. 3) The COUNTY shall pay for staff time and benefits as applicable. 4) The COUNTY is not obligated to provide services for which no reimbursement will be made when the CITY's maximum financial obligation has been fully exhausted. b. The CITY shall provide the following funding/financial responsibilities:
1) The CITY shall reimburse County for the salary and benefits of the BHSD PERT Clinician. The maximum financial obligation of CITY shall not exceed $180,000.

The CITY shall not be liable for any costs above this amount. 2) The CITY shall provide the BHSD PERT Clinician with a fitted protective vest at its sole expense.
3) The CITY shall pay for related expenses such as the registration, meal per diem, and lodging for any required attendance by the BHSD PERT Clinician to any conference, workshop, or training program(s).
c. Both the COUNTY and CITY shall collaboratively determine what training, if any, is necessaty during the duration of the MOU.

1.4 Staffing. The CITY shall be involved with the process for identifying the COUNTY PERT Clinician to work from SCPD as pati of the Community Response Team (CRT). The pilot program shall consist ofone (1) full time clinician who must be licensed to provide mental health services by appropriate State of California licensing authorities.

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DocuSign Envelope ID: AC11697B-1399-4321-BDC0-9149C97 A64C5 a. The COUNTY PERT Clinician shall be required to pmticipate in a CITY background investigation and be fingerprinted, with subsequent arrest notification, prior to beginning work with the CITY. b. The CITY shall issue the COUNTY PERT Clinician basic tools to perform their duties and provide access to certain CITY facilities.
c. The COUNTY PERT Clinician shall follow all CITY polices while performing services under this MOU.

3.3 Invoicing and Payment. The COUNTY shall be required to create and implement a timekeeping system to account for COUNTY staff time to be validated by CITY staff. In turn, the COUNTY shall invoice the CITY monthly for reimbursement. Both CITY and COUNTY representatives shall be required to monitor the monthly cost for the COUNTY PERT Clinician.

ARTICLE4

MISCELLANEOUS PROVISIONS

4.1 Collaboration. Both the CITY and the COUNTY have jointly developed this MOU. All PERT Program pmtners are committed to working together to achieve the stated project goals through monthly meetings designed to develop and implementation, as well as monitor and evaluate the project. PERT Program Partners shall meet informally and as often as needed.

4.2 Record Retention. The CITY and COUNTY shall maintain all documents and records which demonstrate performance under this MOU for a minimum period of three (3) years, from the date of termination or completion of this MOU.

4.3 Compliance with Non-Discrimination and Equal Opportunity Laws: The CITY and COUNTY shall comply with all applicable Laws concerning nondiscrimination and equal opportunity in employment and contracting, including but not limited to the following: Santa Clara County's policies for contractors on nondiscrimination and equal opportunity; Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act of 1967; the Rehabilitation Act of 1973 (Sections 503 and 504); the Equal Pay Act of 1963; California Fair Employment and Housing Act (Gov. Code§ 12900 et seq.); California Labor Code sections 1101, 1102,and 1197.5; and the Genetic Information Nondiscrimination Act of 2008. CITY and COUNTY shall notdiscriminate in the provision of services provided under this contract because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status.

California Public Records Act. The Parties are public agencies subject to the disclosure requirements of the California Public Records Act ("CPRA"). In the event either Party receives a CPRA request for records related to the PERT program the Parties shall collaborate to comply with theCPRA and to prevent disclosure of exempt records, such as medical or mental health records.

4.4 Records and Confidentiality. Records created by the BHSD PERT Clinician, even while operating in collaboration with CITY, shall be considered County records, free from the control and direction of any other patty to this MOU. Such records will be subject to all federal, state, and local laws and regulations regarding the protection of client/patient privacy and confidentiality.

Both Parties agree that all BHSD PERT Clinicians are County employees and shall follow the privacy requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

The BHSD shall train all BHSD PERT Clinicians on federal, state, and local policies and procedures with respect to the confidentiality, use and/or disclosure of protected health information of clients as necessary and appropriate for the BHSD PERT Clinicians to perform their functions. The BHSD shall provide BHSD PERT Clinicians with the appropriate Health System(s) policies and procedures, which are subject to change from time to time. The BHSD reserves the right to take appropriate

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DocuSign Envelope ID: AC11697B-1399-4321-BDC0-9149C97A64C5 action for violation of its policies; such action may include immediate termination of any BHSD PERT Clinician who violates Federal, State, or local law and policy.

4.5 Contract Execution. Unless otherwise prohibited by law or County policy, the patties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term "electronic copy of a signed contract" refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term "electronically signed contract" means a contract that is executed by applying an electronic signature using technology approved by the County.

4.6 Indemnification and Insurance
a. Indemnification. In lieu of and notwithstanding the pro rata risk allocation, which might otherwise be imposed between the Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or liabilities incurred by Party shall not be shared pro rata but, instead, COUNTY and CITY agree that, pursuant to Government Code Section 895.4, each of the Parties hereto shall fully indemnify and hold each of the other Parties, their officers, board members, employees, and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined in Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying patiy, its officers, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this MOU. No party, nor any officer, board member or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconductof the other Parties hereto, their officers, board members, employees, or agents, under or in connection with or arising out of any work authority or jurisdiction delegated to such other Parties under this MOU. b. Insurance. Without limiting the indemnification of either party to this Agreement, each party shall maintain or cause to be maintained throughout the term of the Agreement the following insurance coverage: (i) a policy of commercial general liability with limits of liability not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) annual aggregate; (ii) a policyof automobile liability with limits of liability not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) annual aggregate (iii) a policy of workers' compensation providing statutory coverage; and (iv) such other insurance or self-insurance as shall be necessary to insure it against any claim or claims for damages arising under the Agreement.

Insurance afforded by a commercial general liability policy shall be endorsed to provide coverage to the other party of the Agreement as an additional insured. Each patty to this Agreement shall provide a Ce1tificate of Insurance certifying that coverage as required herein has been obtained. The requirementsof this section may be satisfied by the provision of similar coverage through a self insurance program.

4. 7 Notices. All notices required under the terms of this MOU will be in writing and must betransmitted by electronic mail or deposited in the United States Mail, ce1tified mail, return receipt requested, addressed to the parties as set fo1th below:

COUNTY OF SANTA CLARA:

Bruce Copley, Director
BHSD Access and Unplanned Services
[email protected]
S. Bascom Ave., Suite 200
San Jose, CA 95128
(408) 885-3957

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CITY OF SANTA CLARA:

Rajeev Batra
Office of the City Manager
[email protected]
1500 Warburton Avenue
Santa Clara, CA 95050
(408)615-2210
DocuSign Envelope ID: AC116978-1399-4321-BDC0-9149C97 A64C5 By signing below, each agency approves the conditions set forth in this MOU as well as the submitted application and proposed project budget.
"COUNTY" County of Santa Clara
9/19/2022
Chanthavy Sivongxay Date
Senior Strategic Sourcing Officer
APPROVED AS TO FORM AND LEGALITY:

Megan Wheelehan
Deputy County Counsel
APPROVED:
9/1/2022
Date
9/4/2022
Sherri Terao, E.d. D Date
Director
Behavioral Health Services Depaiiment
APPROVED:
9/5/2022
Vincent DePaul Robben Date
Health Care Financial Manager County of
Santa Clara Health System

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"CITY" City of Santa Clara, a Municipal
Corporation and Charter City
1/ DocuSigned by:

L0J;;~~F~1tv~
Rajeev Batra
City Manager
9/1/2022
Date

APPROVE AS TO FORM AND
LEGALITY:

Luis M. Haro 8/31/2022
Office the City Attorney
City of Santa Clara
Date
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1418 Agenda Date: 2/7/2023

REPORT TO COUNCIL

SUBJECT
Action on Approval of the Spending Plan for Supplemental Law Enforcement Services Fund and Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
In 1996, Assembly Bill 3229 established the Citizen’s Option for Public Safety (COPS) program’s Supplemental Law Enforcement Services Fund (SLESF). The Legislature determined that there was a compelling need for additional resources at the local level for the purpose of ensuring public safety and established the COPS program to advance community policing in all counties. The COPS program awards non-competitive and non-matching grants to law enforcement agencies to fund frontline municipal police services. The City has used these funds in prior years to purchase officer safety and duty equipment, communications equipment and vehicles, among other things, that are all used directly and solely in the provision of frontline police services to the community.

Per Government Code §§ 30061-30063, cities are allocated a proportionate share of COPS funds by the California Department of Finance, through Santa Clara County. Proportionate shares are based on population estimates determined by the California Department of Finance.

This is not a fixed amount grant. Under the standard grant program allocation, the City of Santa Clara is eligible to receive a minimum of $100,000 annually. Each fall, Santa Clara County estimates the allocation for each law enforcement agency in the county; the actual amount paid varies from the projection and is unknown until the payment cycle is complete. Monthly distributions are received via wire transfer and the City’s Finance Department deposits these funds into a separate grant account.

These distributions are not received in equal installments from month-to-month; therefore, spending over the course of the payment cycle can be unpredictable.

In recent years, the City of Santa Clara has received COPS funding as follows:

Funding
Cycle
Minimum Amount
to be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
COP 20 - 21 $100,000 $196,119 $327,071
COP 21 - 22 $100,000 $200,298 $331,034
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23-1418 Agenda Date: 2/7/2023
Funding
Cycle
Minimum Amount
to be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
COP 20 - 21 $100,000 $196,119 $327,071
COP 21 - 22 $100,000 $200,298 $331,034
*The Projected Allocation column shows the California Department of Finance’s initial estimated grant allocation. **This column reflects the total amount received by the City; this report requests action on behalf of the Council for the additional funding received from FY 2021/22.

The COPS/SLESF grant does not have any application or other requirements; the monies are transferred to local entities through the County by operation of law (Government Code §§30061- 30063) and are to be expended in accordance with the requirements of those code sections. The Government Code contains the following requirements for a recipient agency:
· The funds shall be used exclusively for frontline law enforcement services · The funds cannot be used to supplant other existing funding sources for general law enforcement services
· The City Council shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police services, in accordance with written requests submitted by the Chief of Police · Moneys in the fund shall not be transferred to, or intermingled with, the moneys in any other fund in the City treasury, except to the extent necessary to facilitate the appropriation and expenditure of those transferred moneys
· Once the appropriation of the grant funds is made, it cannot be subsequently altered by the City Council
· Administrative overhead costs cannot exceed of 0.5% of the City’s allocation · The funds cannot be used for a capital or construction project that does not directly support frontline law enforcement services

DISCUSSION
Santa Clara County’s estimated allocation for frontline law enforcement equipment for Fiscal Year 2022/23 is $3,339,482. Based on the January 2022 population estimate of 130,127, the City of Santa Clara expects to receive $200,980 in COPS funding, as presented in Attachment 1. Staff recommends appropriating these funds as part of this report.

On October 17, 2022, the Police Department received an additional allocation in the amount of $130,737 for the FY 2021/22 COPS grant, increasing the total amount received from $200,298 to $331,035. Staff recommends appropriating the additional funding of $130,737 as part of this report.

In accordance with grant requirements, staff is also presenting a spending plan to account for the FY 2022/23 grant and adjustments to the FY 2021/22 grant. The last spending plan was approved on January 25, 2022 (RTC #22-1559, Attachment 2) totaled $288,869 in purchases with the understanding the Police Department would return to City Council should additional funds become available. The last approved spending plan accounted for the anticipated FY 2021/22 grant as well as City of Santa Clara Printed on 4/4/2023Page 2 of 5
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23-1418 Agenda Date: 2/7/2023
additional funding for the FY 2020/21 grant.

In this memorandum, the Chief of Police requests that the City Council approve a spending plan totaling $331,717 to account for the FY 2022/23 grant ($200,980) plus the increase in the FY 2021/22 grant ($130,737). These grant funds will be used to support front line municipal police services, as described below.

Current
Priority
Equipment, Program or Service * Not to Exceed
Estimated Amount **
1 Fund an extension to the Psychiatric Emergency
Response Team (PERT) program with the County
of Santa Clara
$70,000
2 Training in the Communications Center related to
new Public Safety Dispatchers and calls for
service
$30,000
3 Batteries for P-25 radios $60,000
4 Canine equipment / training $15,000
5 Training of personnel to conduct “train the trainer”
courses internally to our organization on front line
law enforcement services/equipment
$26,717
6 Evidence collection equipment $60,000
7 Pilot program with Axon mobile Automated
License Plate Readers, expand the number of
fixed Automated License Plate Readers through
FLOCK and/or extend existing software service
agreement
$40,000
8 Axon Air software subscription and accessories to
support the Directed Aerial Response Team
$20,000
9 Firearms, ammunition and associated equipment $10,000 TOTAL $331,717
*Priorities may change over the course of the grant cycle and/or alternate funding sources may become available. **Estimates to be fleshed out (e.g. vendor, number of items, promotions, etc.) as funding becomes available over the grant cycle.

Staff will continue to evaluate priorities based on needs and the actual funding amount received as not all items may be funded.

If additional FY 2022/23 grant funds become available, staff will bring forward a budget adjustment.

ENVIRONMENTAL REVIEW
This action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
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23-1418 Agenda Date: 2/7/2023
In October 2022, the City of Santa Clara received official notice from the California Department of Finance that its expected Citizens’ Option for Public Safety allocation for FY 2022/23 is $200,980.

Also, in October 2022, the Police Department received additional funding of $130,737 for the COP 2021/22 allocation, bringing the total COP 2021/22 award to $331,035.

Budget actions are recommended to recognize the COPS grant revenue and appropriate the funding in the City’s Police Operating Grant Trust Fund, as detailed in the table below.

Budget Amendment
FY 2022/23
Current
Budget
Increase /
(Decrease)
Revised
Budget
Police Operating Grant Trust Fund
Revenue
Grant Funding - COP22 $10,760 $130,737 $141,497
Grant Funding - COP23 $0 $200,980 $200,980
Expenditures
Citizen’s Option for Public Safety FY
2021/22
$146,062 $130,737 $276,799
Citizen’s Option for Public Safety FY
2022/23
$0 $200,980 $200,980
Although equipment purchased with the grant funds will not initially create any additional cost for the City, it is possible that future repair or other servicing, or replacement costs, for such equipment would create an expense. The department will absorb such costs within future budget allocations.

COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and

2. Approve a FY 2022/23 budget amendment in the Police Operating Grant Trust Fund to recognize revenue in the amount of $130,737 for the COPS 22 grant and $200,980 for the COPS 23 grant, increase the Citizen’s Option for Public Safety FY 2021/22 City of Santa Clara Printed on 4/4/2023Page 4 of 5
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23-1418 Agenda Date: 2/7/2023
appropriation in the amount of $130,737, and establish the Citizen’s Option for Public Safety FY 2022/23 appropriation in the amount of $200,980 (five affirmative Council votes required to appropriate additional revenue).

Reviewed by: Pat Nikolai, Chief of Police
Approved by: City Manager’s Office

ATTACHMENTS

1. Letter from the California Department of Finance with Citizens’ Option for Public Safety percentages and allocation

2. Report to Council #22-1559 from the January 25, 2022 City Council meeting City of Santa Clara Printed on 4/4/2023Page 5 of 5
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September 14, 2022

Honorable Betty T. Yee
State Controller
300 Capitol Mall, Suite 1850
Sacramento, CA 95814

Attention: Evelyn Calderon-Yee, Chief
Bureau of Payments, Local Government Programs and Services Division, State Controller’s Office

Dear Controller Yee:

Pursuant to Government Code section 30029.05, subdivision (e), paragraph (2), the Department of Finance respectfully submits the attached (Attachments I and II) percentages for the 2022-23 allocation of $214,200,000 in Citizens’ Option for Public Safety (COPS) and Juvenile Justice Crime Prevention Act (JJCPA) funds deposited in the Enhancing Law Enforcement Activities Subaccount (ELEAS) in the Law Enforcement Services Account within the Local Revenue Fund 2011.

Pursuant to Government Code section 30061, subdivisions (b) and (g), subsequent to the allocation described in Section 29552, subdivision (d), 47.08727192 percent of the remaining funds deposited in the ELEAS for the COPS (23.54363596 percent) and JJCPA (23.54363596 percent) programs are to be allocated, according to the relative population for each county and city, as follows:

(1) 5.15 percent to county sheriffs for county jail construction and operation ($11,031,300).

(2) 5.15 percent to district attorneys for criminal prosecution ($11,031,300).

(3) 50 percent to counties to implement a comprehensive multi-agency juvenile justice plan ($107,100,000).

(4) 39.7 percent to counties and cities for front-line law enforcement ($85,037,400).

Please note that the by-county percentages for the first three allocations above: (1) county jail construction and operation, (2) district attorney criminal prosecution, and (3) multi-agency juvenile justice plans, are specified on Attachment I and the by- county/city percentages for the fourth allocation, front-line law enforcement, are identified on Attachment II.
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Pursuant to Government Code section 30061, subdivision (b), paragraph (3), each law enforcement jurisdiction receiving front-line law enforcement funding is to receive a minimum grant of $100,000. The percentages included in Attachment II are calculated in a manner that provides for a minimum grant allocation of $100,000 to each law enforcement jurisdiction listed in Attachment II.

Also note that the allocations shown on Attachments I and II may be slightly different from the final allocations made by the State Controller’s Office due to rounding.

If you have any questions, or need additional information, please call Cynthia Mendonza, Staff Finance Budget Analyst, at (916) 445-8913.

Sincerely,

AMY JARVIS
Program Budget Manager

Attachment

cc: Natalie Sidarous, Chief, Local Government Programs and Services Division, State Controller’s Office
Anne Kato, Assistant Chief, Local Government Programs and Services Division, State Controller’s Office
Melma Dizon, Manager, Local Apportionments Section, Local Government Programs and Services Division, State Controller’s Office Kathleen Howard, Executive Director, Board of State and Community Corrections

2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety and Juvenile Justice Crime Prevention Act Allocations Based on Jan. 1, 2022 Population Estimates
Attachment I
Co. Jail
Operation
Allocation by
County
Percent of Co.

Jail Operation
Allocation by
County
District
Attorney
Allocation by
County
Percent of District
Attorney
Allocation by
County
Juvenile
Justice
Allocation by
County
Percent of
Juvenile Justice
Allocation by
County
Total
Allocation by
County
Percent of Total
Allocation by
County
Net Total
Allocation by
County
Front-line Law
Enforcement
Percent of Net
Total Allocation
by County
Alameda 1,651,979 4.21578026% 465,055 4.21578026% $465,055 4.21578026% $4,515,101 4.21578026% $5,445,211 4.21578026% $8,254,037 $2,808,826 3.30304762% Alpine 1,200 0.00306235% $338 0.00306235% $338 0.00306235% $3,280 0.00306235% $3,955 0.00306235% $103,955 $100,000 0.11759532% Amador 40,297 0.10283623% $11,344 0.10283623% $11,344 0.10283623% $110,138 0.10283623% $132,826 0.10283623% $732,826 $600,000 0.70557190% Butte 201,608 0.51449506% $56,755 0.51449506% $56,755 0.51449506% $551,024 0.51449506% $664,535 0.51449506% $1,323,451 $658,915 0.77485365% Calaveras 45,049 0.11496314% $12,682 0.11496314% $12,682 0.11496314% $123,126 0.11496314% $148,489 0.11496314% $348,489 $200,000 0.23519063% Colusa 21,807 0.05565054% $6,139 0.05565054% $6,139 0.05565054% $59,602 0.05565054% $71,880 0.05565054% $371,880 $300,000 0.35278595% Contra Costa 1,156,555 2.95147925% $325,587 2.95147925% $325,587 2.95147925% $3,161,034 2.95147925% $3,812,207 2.95147925% $6,384,481 $2,572,274 3.02487337% Del Norte 27,218 0.06945918% $7,662 0.06945918% $7,662 0.06945918% $74,391 0.06945918% $89,715 0.06945918% $289,715 $200,000 0.23519063% El Dorado 190,465 0.48605859% $53,619 0.48605859% $53,619 0.48605859% $520,569 0.48605859% $627,806 0.48605859% $1,072,793 $444,987 0.52328339% Fresno 1,011,273 2.58072575% $284,688 2.58072575% $284,688 2.58072575% $2,763,957 2.58072575% $3,333,332 2.58072575% $5,911,240 $2,577,907 3.03149831% Glenn 28,750 0.07336878% $8,094 0.07336878% $8,094 0.07336878% $78,578 0.07336878% $94,765 0.07336878% $394,765 $300,000 0.35278595% Humboldt 135,168 0.34494300% $38,052 0.34494300% $38,052 0.34494300% $369,434 0.34494300% $445,537 0.34494300% $1,256,359 $810,822 0.95348824% Imperial 179,329 0.45763999% $50,484 0.45763999% $50,484 0.45763999% $490,132 0.45763999% $591,100 0.45763999% $1,391,100 $800,000 0.94076254% Inyo 18,978 0.04843105% $5,343 0.04843105% $5,343 0.04843105% $51,870 0.04843105% $62,555 0.04843105% $262,555 $200,000 0.23519063% Kern 909,813 2.32180414% $256,125 2.32180414% $256,125 2.32180414% $2,486,652 2.32180414% $2,998,903 2.32180414% $5,302,318 $2,303,416 2.70870909% Kings 152,023 0.38795624% $42,797 0.38795624% $42,797 0.38795624% $415,501 0.38795624% $501,094 0.38795624% $1,001,094 $500,000 0.58797658% Lake 67,407 0.17201980% $18,976 0.17201980% $18,976 0.17201980% $184,233 0.17201980% $222,185 0.17201980% $522,185 $300,000 0.35278595% Lassen 30,274 0.07725796% $8,523 0.07725796% $8,523 0.07725796% $82,743 0.07725796% $99,788 0.07725796% $299,788 $200,000 0.23519063% Los Angeles 9,861,224 25.1654249100%$2,776,074 25.16542491%$2,776,074 25.16542491%$26,952,170 25.16542491%$32,504,31725.16542491%$51,149,975 $18,645,658 21.92642075% Madera 157,396 0.40166791% $44,309 0.40166791% $44,309 0.40166791% $430,186 0.40166791% $518,805 0.40166791% $832,786 $313,981 0.36922696% Marin 257,135 0.65619760% $72,387 0.65619760% $72,387 0.65619760% $702,788 0.65619760% $847,562 0.65619760% $2,051,022 $1,203,461 1.41521328% Mariposa 17,045 0.04349812% $4,798 0.04349812% $4,798 0.04349812% $46,586 0.04349812% $56,183 0.04349812% $156,183 $100,000 0.11759532% Mendocino 89,999 0.22967363% $25,336 0.22967363% $25,336 0.22967363% $245,980 0.22967363% $296,652 0.22967363% $796,652 $500,000 0.58797658% Merced 284,338 0.72561850% $80,045 0.72561850% $80,045 0.72561850% $777,137 0.72561850% $937,228 0.72561850% $1,715,144 $777,917 0.91479350% Modoc 8,690 0.02217651% $2,446 0.02217651% $2,446 0.02217651% $23,751 0.02217651% $28,644 0.02217651% $228,644 $200,000 0.23519063% Mono 13,379 0.03414264% $3,766 0.03414264% $3,766 0.03414264% $36,567 0.03414264% $44,100 0.03414264% $244,100 $200,000 0.23519063% Monterey 433,716 1.10682481% $122,097 1.10682481% $122,097 1.10682481% $1,185,409 1.10682481% $1,429,604 1.10682481% $2,938,558 $1,508,954 1.77445925% Napa 136,179 0.34752303% $38,336 0.34752303% $38,336 0.34752303% $372,197 0.34752303% $448,870 0.34752303% $1,068,537 $619,667 0.72869924% Nevada 101,242 0.25836528% $28,501 0.25836528% $28,501 0.25836528% $276,709 0.25836528% $333,711 0.25836528% $737,487 $403,776 0.47482126% Orange 3,162,245 8.06991496% $890,217 8.06991496% $890,217 8.06991496% $8,642,879 8.06991496%$10,423,312 8.06991496%$16,083,254 $5,659,942 6.65582657% Placer 409,025 1.04381443% $115,146 1.04381443% $115,146 1.04381443% $1,117,925 1.04381443% $1,348,218 1.04381443% $2,266,214 $917,996 1.07952074% Plumas 18,942 0.04833918% $5,332 0.04833918% $5,332 0.04833918% $51,771 0.04833918% $62,436 0.04833918% $262,436 $200,000 0.23519063% Riverside 2,435,525 6.21535638% $685,635 6.21535638% $685,635 6.21535638% $6,656,647 6.21535638% $8,027,916 6.21535638%$12,582,652 $4,554,736 5.35615588% Sacramento 1,576,618 4.02346219% $443,840 4.02346219% $443,840 4.02346219% $4,309,128 4.02346219% $5,196,808 4.02346219% $7,791,689 $2,594,881 3.05145811% San Benito 65,479 0.16709963% $18,433 0.16709963% $18,433 0.16709963% $178,964 0.16709963% $215,830 0.16709963% $515,830 $300,000 0.35278595% San Bernardino 2,187,665 5.58282818% $615,859 5.58282818% $615,859 5.58282818% $5,979,209 5.58282818% $7,210,926 5.58282818%$11,230,847 $4,019,920 4.72723823% San Diego 3,287,306 8.38906532% $925,423 8.38906532% $925,423 8.38906532% $8,984,689 8.38906532%$10,835,535 8.38906532%$16,320,064 $5,484,529 6.44954910% San Francisco 842,754 2.15067242% $237,247 2.15067242% $237,247 2.15067242% $2,303,370 2.15067242% $2,777,864 2.15067242% $4,079,487 $1,301,623 1.53064763% San Joaquin 784,298 2.00149519% $220,791 2.00149519% $220,791 2.00149519% $2,143,601 2.00149519% $2,585,183 2.00149519% $4,012,081 $1,426,898 1.67796543% San Luis Obispo 280,721 0.71638807% $79,027 0.71638807% $79,027 0.71638807% $767,252 0.71638807% $925,305 0.71638807% $1,813,677 $888,372 1.04468371% San Mateo 744,662 1.90034580% $209,633 1.90034580% $209,633 1.90034580% $2,035,270 1.90034580% $2,454,536 1.90034580% $4,800,890 $2,346,354 2.75920216% Santa Barbara 445,164 1.13603962% $125,320 1.13603962% $125,320 1.13603962% $1,216,698 1.13603962% $1,467,338 1.13603962% $2,586,992 $1,119,654 1.31666020% Santa Clara 1,894,783 4.83540576% $533,408 4.83540576% $533,408 4.83540576% $5,178,720 4.83540576% $6,245,536 4.83540576% $9,585,018 $3,339,482 3.92707485% Santa Cruz 266,564 0.68026001% $75,042 0.68026001% $75,042 0.68026001% $728,558 0.68026001% $878,642 0.68026001% $1,479,389 $600,748 0.70645133% Shasta 180,531 0.46070745% $50,822 0.46070745% $50,822 0.46070745% $493,418 0.46070745% $595,062 0.46070745% $1,040,953 $445,892 0.52434771% Sierra 3,229 0.00824027% $909 0.00824027% $909 0.00824027% $8,825 0.00824027% $10,643 0.00824027% $210,643 $200,000 0.23519063% Siskiyou 43,830 0.11185230% $12,339 0.11185230% $12,339 0.11185230% $119,794 0.11185230% $144,471 0.11185230% $1,244,471 $1,100,000 1.29354849% Solano 447,241 1.14134004% $125,905 1.14134004% $125,905 1.14134004% $1,222,375 1.14134004% $1,474,184 1.14134004% $2,506,019 $1,031,835 1.21338961% Sonoma 482,404 1.23107452% $135,804 1.23107452% $135,804 1.23107452% $1,318,481 1.23107452% $1,590,088 1.23107452% $2,865,665 $1,275,577 1.50001884% Stanislaus 549,466 1.40221390% $154,682 1.40221390% $154,682 1.40221390% $1,501,771 1.40221390% $1,811,136 1.40221390% $3,129,618 $1,318,482 1.55047339% Sutter 99,145 0.25301383% $27,911 0.25301383% $27,911 0.25301383% $270,978 0.25301383% $326,799 0.25301383% $634,393 $307,594 0.36171570% Tehama 65,052 0.16600994% $18,313 0.16600994% $18,313 0.16600994% $177,797 0.16600994% $214,423 0.16600994% $614,423 $400,000 0.47038127% Trinity 16,023 0.04089002% $4,511 0.04089002% $4,511 0.04089002% $43,793 0.04089002% $52,815 0.04089002% $152,815 $100,000 0.11759532% Tulare 475,014 1.21221556% $133,723 1.21221556% $133,723 1.21221556% $1,298,283 1.21221556% $1,565,729 1.21221556% $2,701,407 $1,135,678 1.33550374% Tuolumne 55,291 0.14110028% $15,565 0.14110028% $15,565 0.14110028% $151,118 0.14110028% $182,249 0.14110028% $382,249 $200,000 0.23519063% Ventura 833,652 2.12744450% $234,685 2.12744450% $234,685 2.12744450% $2,278,493 2.12744450% $2,747,863 2.12744450% $4,362,715 $1,614,853 1.89899117% Yolo 221,165 0.56440369% $62,261 0.56440369% $62,261 0.56440369% $604,476 0.56440369% $728,998 0.56440369% $1,229,188 $500,189 0.58819926% Yuba 82,275 0.20996231% $23,162 0.20996231% $23,162 0.20996231% $224,870 0.20996231% $271,193 0.20996231% $572,800 $301,607 0.35467593% Total 39,185,605 100.00000000%$11,031,300 100.00000000%$11,031,300 100.00000000%$107,100,000 100.00000000%$129,162,600100.00000000%$214,200,000 $85,037,400100.00000000% *Note that the COPS Front-line Law Enforcement breakdown by county and city for SCO distribution is provided in Attachment II. 107,100,000 129,162,600
Total

5.15%
Net Total (Including Front-line Enforcemnet) JJCPA
100.00%
214,200,000

50.00% 60.30%
COUNTY
1/1/2022
Population by
County
Percent of 1/1/2022
Population by County
COPS (Excluding Front-line Enforcement)*

5.15%
11,031,300 11,031,300
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Alameda 1,651,979 $2,808,826 3.30304764%
Alameda 77,784 $120,136 0.14127479%
Albany 21,648 $100,000 0.11759532%
Berkeley 124,563 $192,386 0.22623691%
Dublin 72,932 $112,643 0.13246237%
Emeryville 12,497 $100,000 0.11759532%
Fremont 229,476 $354,423 0.41678461%
Hayward 160,591 $248,031 0.29167258%
Livermore 86,149 $133,056 0.15646768%
Newark 47,229 $100,000 0.11759532%
Oakland 424,464 $655,579 0.77093056%
Piedmont 10,977 $100,000 0.11759532%
Pleasanton 77,609 $119,866 0.14095695%
San Leandro 88,404 $136,539 0.16056331%
Union City 68,150 $105,257 0.12377709%
Unincorporated 149,506 $230,910 0.27153951%
Alpine 1,200 $100,000 0.11759532%
Amador 40,297 $600,000 0.70557192%
Amador 191 $100,000 0.11759532%
Ione 8,888 $100,000 0.11759532%
Jackson 5,028 $100,000 0.11759532%
Plymouth 1,045 $100,000 0.11759532%
Sutter Creek 2,620 $100,000 0.11759532%
Unincorporated 22,525 $100,000 0.11759532%
Butte 201,608 $658,915 0.77485367%
Biggs 1,939 $100,000 0.11759532%
Chico 102,892 $158,915 0.18687707%
Gridley 7,205 $100,000 0.11759532%
Oroville 18,863 $100,000 0.11759532%
Paradise 7,705 $100,000 0.11759532%
Unincorporated 63,004 $100,000 0.11759532%
Calaveras 45,049 $200,000 0.23519064%
Angels City 3,623 $100,000 0.11759532%
Unincorporated 41,426 $100,000 0.11759532%
Colusa 21,807 $300,000 0.35278596%
Colusa 6,383 $100,000 0.11759532%
Williams 5,563 $100,000 0.11759532%
Unincorporated 9,861 $100,000 0.11759532%
Contra Costa 1,156,555 $2,572,274 3.02487341%
Antioch 115,074 $177,730 0.20900256%
Brentwood 64,342 $100,000 0.11759532%
Clayton 10,863 $100,000 0.11759532%
Concord 123,634 $190,951 0.22454962%
Danville 43,352 $100,000 0.11759532%
El Cerrito 25,650 $100,000 0.11759532%
Hercules 26,091 $100,000 0.11759532%
Lafayette 25,064 $100,000 0.11759532%
Martinez 36,908 $100,000 0.11759532%
Moraga 17,105 $100,000 0.11759532%
Oakley 44,533 $100,000 0.11759532%
Orinda 19,478 $100,000 0.11759532%
Pinole 18,628 $100,000 0.11759532%
Pittsburg 75,156 $116,077 0.13650170%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Pleasant Hill 34,026 $100,000 0.11759532%
Richmond 114,489 $176,827 0.20794006%
San Pablo 31,510 $100,000 0.11759532%
San Ramon 83,820 $129,459 0.15223764%
Walnut Creek 69,891 $107,946 0.12693917%
Unincorporated 176,941 $273,283 0.32136818%
Kensington Police Department 0 $100,000 0.11759532%
Del Norte 27,218 $200,000 0.23519064%
Crescent City 6,060 $100,000 0.11759532%
Unincorporated 21,158 $100,000 0.11759532%
El Dorado 190,465 $444,987 0.52328340%
Placerville 10,646 $100,000 0.11759532%
South Lake Tahoe 21,199 $100,000 0.11759532%
Unincorporated 158,620 $244,987 0.28809276%
Fresno 1,011,273 $2,577,907 3.03149834%
Clovis 123,665 $190,999 0.22460592%
Coalinga 17,277 $100,000 0.11759532%
Firebaugh 8,439 $100,000 0.11759532%
Fowler 6,962 $100,000 0.11759532%
Fresno 543,660 $839,676 0.98741968%
Huron 6,170 $100,000 0.11759532%
Kerman 16,639 $100,000 0.11759532%
Kingsburg 12,506 $100,000 0.11759532%
Mendota 12,440 $100,000 0.11759532%
Orange Cove 9,497 $100,000 0.11759532%
Parlier 14,497 $100,000 0.11759532%
Reedley 24,982 $100,000 0.11759532%
Sanger 26,304 $100,000 0.11759532%
San Joaquin 3,639 $100,000 0.11759532%
Selma 24,522 $100,000 0.11759532%
Unincorporated 160,074 $247,232 0.29073358%
Glenn 28,750 $300,000 0.35278596%
Orland 8,267 $100,000 0.11759532%
Willows 6,427 $100,000 0.11759532%
Unincorporated 14,056 $100,000 0.11759532%
Humboldt 135,168 $810,822 0.95348826%
Arcata 18,059 $100,000 0.11759532%
Blue Lake 1,151 $100,000 0.11759532%
Eureka 26,768 $100,000 0.11759532%
Ferndale 1,367 $100,000 0.11759532%
Fortuna 12,432 $100,000 0.11759532%
Rio Dell 3,342 $100,000 0.11759532%
Trinidad 296 $100,000 0.11759532%
Unincorporated 71,753 $110,822 0.13032102%
Imperial 179,329 $800,000 0.94076256%
Brawley 26,952 $100,000 0.11759532%
Calexico 38,711 $100,000 0.11759532%
Calipatria 6,367 $100,000 0.11759532%
El Centro 44,508 $100,000 0.11759532%
Holtville 5,565 $100,000 0.11759532%
Imperial 21,513 $100,000 0.11759532%
Westmorland 2,004 $100,000 0.11759532%
Unincorporated 33,709 $100,000 0.11759532%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Inyo 18,978 $200,000 0.23519064%
Bishop 3,869 $100,000 0.11759532%
Unincorporated 15,109 $100,000 0.11759532%
Kern 909,813 $2,303,416 2.70870913%
Arvin 19,639 $100,000 0.11759532%
Bakersfield 408,865 $631,487 0.74259896%
California City 14,952 $100,000 0.11759532%
Delano 51,258 $100,000 0.11759532%
Maricopa 1,018 $100,000 0.11759532%
McFarland 13,902 $100,000 0.11759532%
Ridgecrest 28,061 $100,000 0.11759532%
Shafter 20,486 $100,000 0.11759532%
Taft 7,011 $100,000 0.11759532%
Tehachapi 12,375 $100,000 0.11759532%
Wasco 26,689 $100,000 0.11759532%
Unincorporated 305,557 $471,929 0.55496633%
Bear Valley Community Services District 0 $100,000 0.11759532% Stallion Springs Community Services District 0 $100,000 0.11759532% Kings 152,023 $500,000 0.58797660%
Avenal 13,186 $100,000 0.11759532%
Corcoran 22,047 $100,000 0.11759532%
Hanford 58,299 $100,000 0.11759532%
Lemoore 27,058 $100,000 0.11759532%
Unincorporated 31,433 $100,000 0.11759532%
Lake 67,407 $300,000 0.35278596%
Clearlake 16,509 $100,000 0.11759532%
Lakeport 4,999 $100,000 0.11759532%
Unincorporated 45,899 $100,000 0.11759532%
Lassen 30,274 $200,000 0.23519064%
Susanville 13,212 $100,000 0.11759532%
Unincorporated 17,062 $100,000 0.11759532%
Los Angeles 9,861,224 $18,645,658 21.92641972%
Agoura Hills 19,771 $100,000 0.11759532%
Alhambra 81,834 $126,392 0.14863058%
Arcadia 55,934 $100,000 0.11759532%
Artesia 16,226 $100,000 0.11759532%
Avalon 3,394 $100,000 0.11759532%
Azusa 49,704 $100,000 0.11759532%
Baldwin Park 70,855 $109,435 0.12869003%
Bell 33,624 $100,000 0.11759532%
Bellflower 77,359 $119,480 0.14050289%
Bell Gardens 38,861 $100,000 0.11759532%
Beverly Hills 32,265 $100,000 0.11759532%
Bradbury 904 $100,000 0.11759532%
Burbank 105,451 $162,868 0.19152484%
Calabasas 22,926 $100,000 0.11759532%
Carson 92,362 $142,652 0.16775201%
Cerritos 48,634 $100,000 0.11759532%
Claremont 37,072 $100,000 0.11759532%
Commerce 12,140 $100,000 0.11759532%
Compton 94,233 $145,542 0.17115020%
Covina 50,449 $100,000 0.11759532%
Cudahy 22,318 $100,000 0.11759532%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Culver City 40,135 $100,000 0.11759532%
Diamond Bar 54,204 $100,000 0.11759532%
Downey 112,584 $173,885 0.20448011%
Duarte 21,258 $100,000 0.11759532%
El Monte 107,706 $166,351 0.19562047%
El Segundo 17,084 $100,000 0.11759532%
Gardena 59,947 $100,000 0.11759532%
Glendale 193,116 $298,265 0.35074594%
Glendora 51,821 $100,000 0.11759532%
Hawaiian Gardens 13,619 $100,000 0.11759532%
Hawthorne 86,841 $134,125 0.15772452%
Hermosa Beach 19,171 $100,000 0.11759532%
Hidden Hills 1,738 $100,000 0.11759532%
Huntington Park 53,942 $100,000 0.11759532%
Industry 438 $100,000 0.11759532%
Inglewood 106,481 $164,459 0.19339557%
Irwindale 1,490 $100,000 0.11759532%
La Canada Flintridge 20,081 $100,000 0.11759532%
La Habra Heights 5,594 $100,000 0.11759532%
Lakewood 80,876 $124,912 0.14689062%
La Mirada 48,696 $100,000 0.11759532%
Lancaster 175,164 $270,539 0.31814072%
La Puente 37,587 $100,000 0.11759532%
La Verne 32,304 $100,000 0.11759532%
Lawndale 31,301 $100,000 0.11759532%
Lomita 20,633 $100,000 0.11759532%
Long Beach 460,682 $711,518 0.83671132%
Los Angeles 3,819,538 $5,899,228 6.93721507%
Lynwood 66,723 $103,053 0.12118531%
Malibu 10,686 $100,000 0.11759532%
Manhattan Beach 34,902 $100,000 0.11759532%
Maywood 24,814 $100,000 0.11759532%
Monrovia 37,563 $100,000 0.11759532%
Montebello 61,622 $100,000 0.11759532%
Monterey Park 60,207 $100,000 0.11759532%
Norwalk 101,645 $156,989 0.18461221%
Palmdale 167,398 $258,544 0.30403576%
Palos Verdes Estates 12,980 $100,000 0.11759532%
Paramount 52,477 $100,000 0.11759532%
Pasadena 138,310 $213,618 0.25120483%
Pico Rivera 61,442 $100,000 0.11759532%
Pomona 149,766 $231,312 0.27201173%
Rancho Palos Verdes 41,468 $100,000 0.11759532%
Redondo Beach 68,972 $106,526 0.12527004%
Rolling Hills 1,684 $100,000 0.11759532%
Rolling Hills Estates 8,289 $100,000 0.11759532%
Rosemead 50,511 $100,000 0.11759532%
San Dimas 34,352 $100,000 0.11759532%
San Fernando 23,519 $100,000 0.11759532%
San Gabriel 38,845 $100,000 0.11759532%
San Marino 12,257 $100,000 0.11759532%
Santa Clarita 228,835 $353,433 0.41562039%
Santa Fe Springs 18,763 $100,000 0.11759532%
Santa Monica 92,408 $142,723 0.16783556%
Sierra Madre 10,865 $100,000 0.11759532%
Signal Hill 11,597 $100,000 0.11759532%
South El Monte 19,668 $100,000 0.11759532%
South Gate 93,259 $144,037 0.16938118%
South Pasadena 26,580 $100,000 0.11759532%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Temple City 36,262 $100,000 0.11759532%
Torrance 144,433 $223,075 0.26232569%
Vernon 208 $100,000 0.11759532%
Walnut 28,094 $100,000 0.11759532%
West Covina 108,243 $167,180 0.19659579%
West Hollywood 35,399 $100,000 0.11759532%
Westlake Village 8,043 $100,000 0.11759532%
Whittier 87,931 $135,808 0.15970423%
Unincorporated 1,009,857 $1,559,711 1.83414759%
Madera 157,396 $313,981 0.36922696%
Chowchilla 18,851 $100,000 0.11759532%
Madera 65,843 $101,694 0.11958701%
Unincorporated 72,702 $112,287 0.13204463%
Marin 257,135 $1,203,461 1.41521331%
Belvedere 2,080 $100,000 0.11759532%
Corte Madera 10,028 $100,000 0.11759532%
Fairfax 7,418 $100,000 0.11759532%
Larkspur 12,797 $100,000 0.11759532%
Mill Valley 13,850 $100,000 0.11759532%
Novato 52,441 $100,000 0.11759532%
Ross 2,301 $100,000 0.11759532%
San Anselmo 12,645 $100,000 0.11759532%
San Rafael 60,560 $100,000 0.11759532%
Sausalito 7,072 $100,000 0.11759532%
Tiburon 8,956 $100,000 0.11759532%
Unincorporated 66,987 $103,461 0.12166479%
Mariposa 17,045 $100,000 0.11759532%
Mendocino 89,999 $500,000 0.58797660%
Fort Bragg 7,153 $100,000 0.11759532%
Point Arena 443 $100,000 0.11759532%
Ukiah 16,080 $100,000 0.11759532%
Willits 4,920 $100,000 0.11759532%
Unincorporated 61,403 $100,000 0.11759532%
Merced 284,338 $777,917 0.91479352%
Atwater 31,652 $100,000 0.11759532%
Dos Palos 5,715 $100,000 0.11759532%
Gustine 5,981 $100,000 0.11759532%
Livingston 14,410 $100,000 0.11759532%
Los Banos 46,639 $100,000 0.11759532%
Merced 89,058 $137,549 0.16175114%
Unincorporated 90,883 $140,368 0.16506578%
Modoc 8,690 $200,000 0.23519064%
Alturas 2,726 $100,000 0.11759532%
Unincorporated 5,964 $100,000 0.11759532%
Mono 13,379 $200,000 0.23519064%
Mammoth Lakes 7,365 $100,000 0.11759532%
Unincorporated 6,014 $100,000 0.11759532%
Monterey 433,716 $1,508,954 1.77445928%
Carmel-by-the-Sea 3,041 $100,000 0.11759532%
Del Rey Oaks 1,539 $100,000 0.11759532%
Gonzales 8,340 $100,000 0.11759532%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Greenfield 19,634 $100,000 0.11759532%
King City 13,331 $100,000 0.11759532%
Marina 21,457 $100,000 0.11759532%
Monterey 28,082 $100,000 0.11759532%
Pacific Grove 14,761 $100,000 0.11759532%
Salinas 159,932 $247,013 0.29047567%
Sand City 372 $100,000 0.11759532%
Seaside 32,068 $100,000 0.11759532%
Soledad 26,308 $100,000 0.11759532%
Unincorporated 104,851 $161,941 0.19043509%
Napa 136,179 $619,667 0.72869925%
American Canyon 21,658 $100,000 0.11759532%
Calistoga 5,199 $100,000 0.11759532%
Napa 77,480 $119,667 0.14072265%
St Helena 5,437 $100,000 0.11759532%
Yountville 2,829 $100,000 0.11759532%
Unincorporated 23,576 $100,000 0.11759532%
Nevada 101,242 $403,776 0.47482127%
Grass Valley 13,617 $100,000 0.11759532%
Nevada City 3,334 $100,000 0.11759532%
Truckee 17,100 $100,000 0.11759532%
Unincorporated 67,191 $103,776 0.12203531%
Orange 3,162,245 $5,659,942 6.65582662%
Aliso Viejo 50,782 $100,000 0.11759532%
Anaheim 341,245 $527,049 0.61978448%
Brea 46,872 $100,000 0.11759532%
Buena Park 83,430 $128,857 0.15152931%
Costa Mesa 111,394 $172,047 0.20231878%
Cypress 49,810 $100,000 0.11759532%
Dana Point 32,943 $100,000 0.11759532%
Fountain Valley 56,564 $100,000 0.11759532%
Fullerton 142,732 $220,448 0.25923626%
Garden Grove 170,526 $263,375 0.30971697%
Huntington Beach 196,100 $302,874 0.35616562%
Irvine 310,250 $479,177 0.56348997%
Laguna Beach 22,706 $100,000 0.11759532%
Laguna Hills 30,750 $100,000 0.11759532%
Laguna Niguel 64,316 $100,000 0.11759532%
Laguna Woods 17,514 $100,000 0.11759532%
La Habra 61,792 $100,000 0.11759532%
Lake Forest 86,775 $134,023 0.15760465%
La Palma 15,332 $100,000 0.11759532%
Los Alamitos 11,873 $100,000 0.11759532%
Mission Viejo 92,515 $142,888 0.16802989%
Newport Beach 83,727 $129,315 0.15206873%
Orange 137,676 $212,639 0.25005333%
Placentia 51,204 $100,000 0.11759532%
Rancho Santa Margarita 47,279 $100,000 0.11759532%
San Clemente 63,380 $100,000 0.11759532%
San Juan Capistrano 34,798 $100,000 0.11759532%
Santa Ana 308,459 $476,411 0.56023708%
Seal Beach 24,846 $100,000 0.11759532%
Stanton 39,275 $100,000 0.11759532%
Tustin 79,535 $122,841 0.14445504%
Villa Park 5,782 $100,000 0.11759532%
Westminster 90,393 $139,611 0.16417582%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Yorba Linda 67,233 $103,841 0.12211159%
Unincorporated 132,437 $204,547 0.24053802%
Placer 409,025 $917,996 1.07952076%
Auburn 13,608 $100,000 0.11759532%
Colfax 2,042 $100,000 0.11759532%
Lincoln 51,252 $100,000 0.11759532%
Loomis 6,739 $100,000 0.11759532%
Rocklin 71,663 $110,683 0.13015756%
Roseville 151,034 $233,270 0.27431473%
Unincorporated 112,687 $174,044 0.20466719%
Plumas 18,942 $200,000 0.23519064%
Portola 2,042 $100,000 0.11759532%
Unincorporated 16,900 $100,000 0.11759532%
Riverside 2,435,525 $4,554,736 5.35615595%
Banning 30,877 $100,000 0.11759532%
Beaumont 54,690 $100,000 0.11759532%
Blythe 17,505 $100,000 0.11759532%
Calimesa 10,899 $100,000 0.11759532%
Canyon Lake 11,056 $100,000 0.11759532%
Cathedral City 51,840 $100,000 0.11759532%
Coachella 42,158 $100,000 0.11759532%
Corona 156,778 $242,142 0.28474724%
Desert Hot Springs 32,569 $100,000 0.11759532%
Eastvale 69,929 $108,004 0.12700819%
Hemet 89,646 $138,457 0.16281909%
Indian Wells 4,762 $100,000 0.11759532%
Indio 89,137 $137,671 0.16189462%
Jurupa Valley 105,384 $162,764 0.19140315%
Lake Elsinore 71,615 $110,608 0.13007038%
La Quinta 37,860 $100,000 0.11759532%
Menifee 106,627 $164,684 0.19366074%
Moreno Valley 209,407 $323,426 0.38033439%
Murrieta 111,183 $171,721 0.20193555%
Norco 24,909 $100,000 0.11759532%
Palm Desert 50,889 $100,000 0.11759532%
Palm Springs 44,397 $100,000 0.11759532%
Perris 78,890 $121,845 0.14328356%
Rancho Mirage 16,804 $100,000 0.11759532%
Riverside 317,847 $490,911 0.57728798%
San Jacinto 54,593 $100,000 0.11759532%
Temecula 109,925 $169,778 0.19965072%
Wildomar 36,632 $100,000 0.11759532%
Unincorporated 396,717 $612,724 0.72053522%
Sacramento 1,576,618 $2,594,881 3.05145812%
Citrus Heights 86,367 $133,393 0.15686362%
Elk Grove 176,972 $273,331 0.32142449%
Folsom 84,592 $130,651 0.15363979%
Galt 25,239 $100,000 0.11759532%
Isleton 780 $100,000 0.11759532%
Rancho Cordova 80,359 $124,113 0.14595162%
Sacramento 518,037 $800,102 0.94088204%
Unincorporated 604,272 $933,290 1.09750592%
San Benito 65,479 $300,000 0.35278596%
Hollister 42,554 $100,000 0.11759532%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
San Juan Bautista 2,093 $100,000 0.11759532%
Unincorporated 20,832 $100,000 0.11759532%
San Bernardino 2,187,665 $4,019,920 4.72723827%
Adelanto 36,357 $100,000 0.11759532%
Apple Valley 75,628 $116,806 0.13735897%
Barstow 25,202 $100,000 0.11759532%
Big Bear Lake 5,041 $100,000 0.11759532%
Chino 91,998 $142,090 0.16709090%
Chino Hills 77,964 $120,414 0.14160171%
Colton 53,617 $100,000 0.11759532%
Fontana 212,809 $328,681 0.38651325%
Grand Terrace 13,042 $100,000 0.11759532%
Hesperia 100,324 $154,949 0.18221295%
Highland 56,546 $100,000 0.11759532%
Loma Linda 25,349 $100,000 0.11759532%
Montclair 37,846 $100,000 0.11759532%
Needles 4,876 $100,000 0.11759532%
Ontario 179,516 $277,260 0.32604501%
Rancho Cucamonga 174,476 $269,476 0.31689114%
Redlands 72,585 $112,107 0.13183213%
Rialto 103,954 $160,556 0.18880592%
San Bernardino 220,840 $341,085 0.40109952%
Twentynine Palms 27,685 $100,000 0.11759532%
Upland 79,139 $122,229 0.14373580%
Victorville 136,561 $210,917 0.24802822%
Yucaipa 54,494 $100,000 0.11759532%
Yucca Valley 21,813 $100,000 0.11759532%
Unincorporated 300,003 $463,351 0.54487891%
San Diego 3,287,306 $5,484,529 6.44954913%
Carlsbad 115,585 $178,520 0.20993066%
Chula Vista 276,785 $427,491 0.50270934%
Coronado 22,277 $100,000 0.11759532%
Del Mar 3,929 $100,000 0.11759532%
El Cajon 105,638 $163,157 0.19186448%
Encinitas 61,515 $100,000 0.11759532%
Escondido 150,679 $232,722 0.27366996%
Imperial Beach 26,243 $100,000 0.11759532%
La Mesa 60,472 $100,000 0.11759532%
Lemon Grove 27,242 $100,000 0.11759532%
National City 61,471 $100,000 0.11759532%
Oceanside 173,048 $267,270 0.31429754%
Poway 48,759 $100,000 0.11759532%
San Diego 1,374,790 $2,123,346 2.49695528%
San Marcos 93,585 $144,541 0.16997328%
Santee 59,015 $100,000 0.11759532%
Solana Beach 12,812 $100,000 0.11759532%
Vista 100,291 $154,898 0.18215301%
Unincorporated 513,170 $792,585 0.93204238%
San Francisco 842,754 $1,301,623 1.53064763%
San Joaquin 784,298 $1,426,898 1.67796544%
Escalon 7,362 $100,000 0.11759532%
Lathrop 31,331 $100,000 0.11759532%
Lodi 66,570 $102,817 0.12090742%
Manteca 86,859 $134,153 0.15775721%
Ripon 15,979 $100,000 0.11759532%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Stockton 322,489 $498,080 0.58571899%
Tracy 94,538 $146,013 0.17170416%
Unincorporated 159,170 $245,836 0.28909170%
San Luis Obispo 280,721 $888,372 1.04468373%
Arroyo Grande 18,294 $100,000 0.11759532%
Atascadero 30,480 $100,000 0.11759532%
El Paso de Robles 31,176 $100,000 0.11759532%
Grover Beach 12,707 $100,000 0.11759532%
Morro Bay 10,466 $100,000 0.11759532%
Pismo Beach 7,981 $100,000 0.11759532%
San Luis Obispo 47,653 $100,000 0.11759532%
Unincorporated 121,964 $188,372 0.22151649%
San Mateo 744,662 $2,346,354 2.75920222%
Atherton 6,718 $100,000 0.11759532%
Belmont 27,203 $100,000 0.11759532%
Brisbane 4,721 $100,000 0.11759532%
Burlingame 30,283 $100,000 0.11759532%
Colma 1,370 $100,000 0.11759532%
Daly City 102,875 $158,889 0.18684619%
East Palo Alto 28,963 $100,000 0.11759532%
Foster City 33,056 $100,000 0.11759532%
Half Moon Bay 11,308 $100,000 0.11759532%
Hillsborough 11,018 $100,000 0.11759532%
Menlo Park 33,034 $100,000 0.11759532%
Millbrae 22,512 $100,000 0.11759532%
Pacifica 37,533 $100,000 0.11759532%
Portola Valley 4,289 $100,000 0.11759532%
Redwood City 82,344 $127,179 0.14955687%
San Bruno 42,656 $100,000 0.11759532%
San Carlos 29,837 $100,000 0.11759532%
San Mateo 103,779 $160,285 0.18848808%
South San Francisco 64,492 $100,000 0.11759532%
Woodside 5,212 $100,000 0.11759532%
Unincorporated 61,459 $100,000 0.11759532%
Broadmoor Police Protection District 0 $100,000 0.11759532% Santa Barbara 445,164 $1,119,654 1.31666022%
Buellton 5,055 $100,000 0.11759532%
Carpinteria 12,963 $100,000 0.11759532%
Goleta 32,591 $100,000 0.11759532%
Guadalupe 8,544 $100,000 0.11759532%
Lompoc 43,845 $100,000 0.11759532%
Santa Barbara 86,591 $133,739 0.15727046%
Santa Maria 109,910 $169,755 0.19962347%
Solvang 5,709 $100,000 0.11759532%
Unincorporated 139,956 $216,160 0.25419437%
Santa Clara 1,894,783 $3,339,482 3.92707488%
Campbell 42,833 $100,000 0.11759532%
Cupertino 59,610 $100,000 0.11759532%
Gilroy 59,269 $100,000 0.11759532%
Los Altos 31,526 $100,000 0.11759532%
Los Altos Hills 8,400 $100,000 0.11759532%
Los Gatos 33,062 $100,000 0.11759532%
Milpitas 80,839 $124,855 0.14682342%
Monte Sereno 3,488 $100,000 0.11759532%
Morgan Hill 46,451 $100,000 0.11759532%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Mountain View 83,864 $129,527 0.15231756%
Palo Alto 67,473 $104,211 0.12254749%
San Jose 976,482 $1,508,164 1.77353042%
Santa Clara 130,127 $200,980 0.23634250%
Saratoga 30,667 $100,000 0.11759532%
Sunnyvale 156,234 $241,301 0.28375920%
Unincorporated 84,458 $130,444 0.15339641%
Santa Cruz 266,564 $600,748 0.70645134%
Capitola 9,794 $100,000 0.11759532%
Santa Cruz 64,075 $100,000 0.11759532%
Scotts Valley 12,049 $100,000 0.11759532%
Watsonville 50,669 $100,000 0.11759532%
Unincorporated 129,977 $200,748 0.23607006%
Shasta 180,531 $445,892 0.52434772%
Anderson 11,088 $100,000 0.11759532%
Redding 92,963 $143,580 0.16884357%
Shasta Lake 10,237 $100,000 0.11759532%
Unincorporated 66,243 $102,311 0.12031351%
Sierra 3,229 $200,000 0.23519064%
Loyalton 737 $100,000 0.11759532%
Unincorporated 2,492 $100,000 0.11759532%
Siskiyou 43,830 $1,100,000 1.29354852%
Dorris 847 $100,000 0.11759532%
Dunsmuir 1,681 $100,000 0.11759532%
Etna 674 $100,000 0.11759532%
Fort Jones 684 $100,000 0.11759532%
Montague 1,215 $100,000 0.11759532%
Mount Shasta 3,204 $100,000 0.11759532%
Tulelake 886 $100,000 0.11759532%
Weed 2,828 $100,000 0.11759532%
Yreka 7,772 $100,000 0.11759532%
Unincorporated 24,039 $100,000 0.11759532%
Lake Shastina Community Services District 0 $100,000 0.11759532% Solano 447,241 $1,031,835 1.21338963%
Benicia 26,656 $100,000 0.11759532%
Dixon 19,083 $100,000 0.11759532%
Fairfield 119,897 $185,179 0.21776231%
Rio Vista 9,925 $100,000 0.11759532%
Suisun City 28,896 $100,000 0.11759532%
Vacaville 101,257 $156,390 0.18390751%
Vallejo 123,190 $190,265 0.22374321%
Unincorporated 18,337 $100,000 0.11759532%
Sonoma 482,404 $1,275,577 1.50001886%
Cloverdale 8,905 $100,000 0.11759532%
Cotati 7,397 $100,000 0.11759532%
Healdsburg 11,030 $100,000 0.11759532%
Petaluma 58,945 $100,000 0.11759532%
Rohnert Park 43,998 $100,000 0.11759532%
Santa Rosa 175,775 $271,482 0.31925044%
Sebastopol 7,489 $100,000 0.11759532%
Sonoma 10,779 $100,000 0.11759532%
Windsor 25,942 $100,000 0.11759532%
Unincorporated 132,144 $204,095 0.24000586%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Stanislaus 549,466 $1,318,482 1.55047341%
Ceres 48,386 $100,000 0.11759532%
Hughson 7,495 $100,000 0.11759532%
Modesto 217,880 $336,513 0.39572343%
Newman 12,244 $100,000 0.11759532%
Oakdale 23,071 $100,000 0.11759532%
Patterson 24,370 $100,000 0.11759532%
Riverbank 24,583 $100,000 0.11759532%
Turlock 71,531 $110,479 0.12991781%
Waterford 8,872 $100,000 0.11759532%
Unincorporated 111,034 $171,491 0.20166493%
Sutter 99,145 $307,594 0.36171571%
Live Oak 9,394 $100,000 0.11759532%
Yuba City 69,663 $107,594 0.12652507%
Unincorporated 20,088 $100,000 0.11759532%
Tehama 65,052 $400,000 0.47038128%
Corning 8,100 $100,000 0.11759532%
Red Bluff 14,605 $100,000 0.11759532%
Tehama 424 $100,000 0.11759532%
Unincorporated 41,923 $100,000 0.11759532%
Trinity 16,023 $100,000 0.11759532%
Tulare 475,014 $1,135,678 1.33550376%
Dinuba 25,127 $100,000 0.11759532%
Exeter 10,257 $100,000 0.11759532%
Farmersville 10,239 $100,000 0.11759532%
Lindsay 12,566 $100,000 0.11759532%
Porterville 62,345 $100,000 0.11759532%
Tulare 69,462 $107,283 0.12616000%
Visalia 142,091 $219,458 0.25807205%
Woodlake 7,648 $100,000 0.11759532%
Unincorporated 135,279 $208,937 0.24569979%
Tuolumne 55,291 $200,000 0.23519064%
Sonora 5,144 $100,000 0.11759532%
Unincorporated 50,147 $100,000 0.11759532%
Ventura 833,652 $1,614,853 1.89899119%
Camarillo 70,171 $108,378 0.12744772%
Fillmore 16,469 $100,000 0.11759532%
Moorpark 35,399 $100,000 0.11759532%
Ojai 7,466 $100,000 0.11759532%
Oxnard 200,050 $308,975 0.36333979%
Port Hueneme 21,599 $100,000 0.11759532%
San Buenaventura 108,231 $167,161 0.19657400%
Santa Paula 30,892 $100,000 0.11759532%
Simi Valley 124,985 $193,038 0.22700336%
Thousand Oaks 124,592 $192,431 0.22628958%
Unincorporated 93,798 $144,870 0.17036014%
Yolo 221,165 $500,189 0.58819927%
Davis 64,869 $100,189 0.11781799%
West Sacramento 52,837 $100,000 0.11759532%
Winters 7,422 $100,000 0.11759532%
Woodland 60,137 $100,000 0.11759532%
2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Unincorporated 35,900 $100,000 0.11759532%
Yuba 82,275 $301,607 0.35467594%
Marysville 12,824 $100,000 0.11759532%
Wheatland 3,664 $100,000 0.11759532%
Unincorporated 65,787 $101,607 0.11948530%
CALIFORNIA TOTAL 39,185,605 $85,037,400 100.00000000%
CALIFORNIA CITY TOTAL 32,813,058 $73,282,889 86.17724493% City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-1559 Agenda Date: 1/25/2022

REPORT TO COUNCIL

SUBJECT
Action on Approval of the Spending Plan for Supplemental Law Enforcement Services Fund and Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

These distributions are not received in equal installments from month-to-month; therefore, spending over the course of the payment cycle can be unpredictable.

In recent years, the City of Santa Clara has received COPS funding as follows:

Funding
Cycle
Minimum Amount
to be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
COP 20 - 21 $100,000 $196,119 $327,071
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22-1559 Agenda Date: 1/25/2022
Funding
Cycle
Minimum Amount
to be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
COP 20 - 21 $100,000 $196,119 $327,071
*The Projected Allocation column shows the California Department of Finance’s initial estimated grant allocation. **This column reflects the total amount received by the Police Department. This report requests action on behalf of the Council for the additional funding received from FY 2020/21.

DISCUSSION
Santa Clara County’s estimated allocation for frontline law enforcement equipment for Fiscal Year 2021/22 is $3,391,156. Based on the January 2021 population estimate of 130,746, the City of Santa Clara expects to receive $200,298 in COPS funding, as presented in Attachment 1. Staff recommends appropriating these funds as part of this report.

In addition, the Police Department has been allocated an additional $130,952 for the FY 2020/21 COPS grant, increasing the grant from $196,119 to $327,071. The anticipated FY 2020/21 allocation was approved by City Council on March 9, 2021 (RTC #21-37), with the understanding the Police Department would return to the City Council should additional funds become available. Staff recommends appropriating the additional funding of $130,952 as part of this report.

In accordance with grant requirements, the Chief of Police hereby requests that the City Council approve the spending plan for the additional grant moneys for FY 2020/21 and the anticipated grant moneys for FY 2021/22 to fund front line municipal police services, as described below. This amount includes $88,571 for the FY 2020/21 grant and $200,298 for the FY 2021/22 grant. Please note that the original spending plan for the FY 2020/21 grant approved on March 9, 2021 totaled $238,500 and City of Santa Clara Printed on 1/26/2022Page 2 of 5
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22-1559 Agenda Date: 1/25/2022
was above the amount appropriated ($196,119) to account for the potential receipt of additional grant funds. As a result, the FY 2020/21 grant spending plan needs to be amended to account for the additional $88,571 above the plan previously presented, bringing the spending plan to $327,071.

Given the grant allocation can vary, some, or all, of the items may be purchased. If additional grant funds become available, staff will bring forward a budget adjustment.

Current
Priority
Equipment, Program or Service * Not to Exceed
Estimated Amount **
1 Non-magnifying reflector sight for firearms
(commonly referred to as red dot sights) and
corresponding accessories
$10,000
2 Protective equipment (e.g. ballistic body armor,
shields, helmets, gas masks, goggles, traffic
control vests, flashlights, etc.) for use in training or in the field
$40,000
3 Software to support advances in technology, with
an emphasis on tools to help financial crime
detectives solve bitcoin, ethereum and other
cryptocurrency crimes
$25,000
4 Expansion to the Department’s vehicle fleet to
support specialized unit equipment needs
$200,000
5 Crime scene / investigation gear $13,869
TOTAL $288,869
*Priorities may change over the course of the grant cycle and/or alternate funding sources may become available. **Estimates to be fleshed out (e.g. vendor, number of items, promotions, etc.) as funding becomes available over the grant cycle.

Staff will continue to evaluate priorities based on needs and the actual funding amount received as not all items may be funded.

FISCAL IMPACT
In October 2021, the City of Santa Clara received official notice from the California Department of Finance that its expected Citizens’ Option for Public Safety allocation for FY 2021/22 is $200,298.

Also, in October 2021, the Police Department received additional funding of $130,952 for the COP 2020/21 allocation, bringing the total COP 2020/21 award to $327,071.

Budget actions are recommended to recognize the COPS grant revenue and appropriate the funding in the City’s Police Operating Grant Trust Fund, as detailed in the table below.

Budget Amendment
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22-1559 Agenda Date: 1/25/2022
FY 2021/22
Current
Budget
Increase /
(Decrease)
Revised
Budget
Police Operating Grant Trust Fund
Revenue
Grant Funding - COP21 $0 $130,952 $130,952
Grant Funding - COP22 $0 $200,298 $200,298
Expenditures
Citizen’s Option for Public Safety FY
2020/21
$0 $130,952 $130,952
Citizen’s Option for Public Safety FY
2021/22
$0 $200,298 $200,298
Although equipment purchased with the grant funds will not initially create any additional cost for the City, it is possible that future repair or other servicing, or replacement costs, for such equipment would create an expense. The department will absorb such costs within future budget allocations.

COORDINATION
This report has been coordinated with the Finance Department, City Attorney’s Office and Police Department.

RECOMMENDATION

1. Approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund; and

2. Consistent with City Charter Section 1305, “At any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenue not included in the budget,” approve a FY 2021/22 budget amendment in the Police Operating Grant Trust Fund to recognize revenue in the amount of $130,952 for the COPS 21 grant and $200,298 for the COPS 22 grant, increase the Citizen’s Option for Public Safety FY 2020/21 appropriation in the amount of $130,952, and establish the Citizen’s Option for Public Safety FY 2021/22 appropriation in the amount of $200,298 (five affirmative Council votes required to appropriate additional revenue).

Reviewed by: Patrick Nikolai, Chief of Police
Approved by: Deanna J. Santana, City Manager
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22-1559 Agenda Date: 1/25/2022

ATTACHMENTS

1. Letter from the California Department of Finance with Citizens’ Option for Public Safety percentages and allocation

2. RTC 21-37, from the March 9, 2021 City Council meeting City of Santa Clara Printed on 1/26/2022Page 5 of 5
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September 7, 2021

Honorable Betty T. Yee
State Controller
300 Capitol Mall, Suite 1850
Sacramento, CA 95814

Attention: Evelyn Calderon-Yee, Chief
Bureau of Payments, Local Government Programs and Services Division, State Controller’s Office

Dear Controller Yee:

Pursuant to Government Code section 30029.05, subdivision (e), paragraph (2), the Department of Finance respectfully submits the attached (Attachments I and II) percentages for the 2021-22 allocation of $214,200,000 in Citizens’ Option for Public Safety (COPS) and Juvenile Justice Crime Prevention Act (JJCPA) funds deposited in the Enhancing Law Enforcement Activities Subaccount (ELEAS) in the Law Enforcement Services Account within the Local Revenue Fund 2011.

(1) 5.15 percent to county sheriffs for county jail construction and operation ($11,031,300).

(2) 5.15 percent to district attorneys for criminal prosecution ($11,031,300).

(3) 50 percent to counties to implement a comprehensive multi-agency juvenile justice plan ($107,100,000).

(4) 39.7 percent to counties and cities for front-line law enforcement ($85,037,400).

-2-

Pursuant to Government Code section 30061, subdivision (b), paragraph (3), each law enforcement jurisdiction receiving front-line law enforcement funding is to receive a minimum grant of $100,000. The percentages included in Attachment II are calculated in a manner that provides for a minimum grant allocation of $100,000 to each law enforcement jurisdiction listed in Attachment II.

Also note that the allocations shown on Attachments I and II may be slightly different from the final allocations made by the State Controller’s Office due to rounding.

If you have any questions, or need additional information, please call Justin Adelman, Principal Program Budget Analyst, at (916) 445-8913.

Sincerely,

AARON EDWARDS
Assistant Program Budget Manager

Attachment

cc: Natalie Sidarous, Chief, Local Government Programs and Services Division, State Controller’s Office
Anne Kato, Assistant Chief, Local Government Programs and Services Division, State Controller’s Office
Melma Dizon, Manager, Local Apportionments Section, Local Government Programs and Services Division, State Controller’s Office Erika Bosnich, Supervisor, Local Apportionments Section, Local Government Programs and Services Division, State Controller’s Office Kathleen Howard, Executive Director, Board of State and Community Corrections

~J-U~j/
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety and Juvenile Justice Crime Prevention Act Allocations Based on Jan. 1, 2021 Population Estimates
Attachment I
Co. Jail
Operation
Allocation by
County
Percent of Co.

Jail Operation
Allocation by
County
District
Attorney
Allocation by
County
Percent of District
Attorney
Allocation by
County
Juvenile
Justice
Allocation by
County
Percent of
Juvenile Justice
Allocation by
County
Total
Allocation by
County
Percent of Total
Allocation by
County
Net Total
Allocation by
County
Front-line Law
Enforcement
Percent of Net
Total Allocation
by County
Alameda 1,656,591 4.19742338% 463,030 4.19742338% $463,030 4.19742338% $4,495,440 4.19742338% $5,421,501 4.19742338% $8,222,659 $2,801,158 3.29403050% Alpine 1,135 0.00287583% $317 0.00287583% $317 0.00287583% $3,080 0.00287583% $3,714 0.00287583% $103,714 $100,000 0.11759532% Amador 37,377 0.09470478% 10,447 0.09470478% $10,447 0.09470478% $101,429 0.09470478% $122,323 0.09470478% $722,323 $600,000 0.70557190% Butte 202,669 0.51351698% $56,648 0.51351698% $56,648 0.51351698% $549,977 0.51351698% $663,272 0.51351698% $1,334,070 $670,798 0.78882736% Calaveras 45,036 0.11411094% $12,588 0.11411094% $12,588 0.11411094% $122,213 0.11411094% $147,389 0.11411094% $347,389 $200,000 0.23519063% Colusa 22,248 0.05637135% $6,218 0.05637135% $6,218 0.05637135% $60,374 0.05637135% $72,811 0.05637135% $372,811 $300,000 0.35278595% Contra Costa 1,153,854 2.92360260% $322,511 2.92360260% $322,511 2.92360260% $3,131,178 2.92360260% $3,776,201 2.92360260% $6,336,161 $2,559,959 3.01039236% Del Norte 26,949 0.06828261% $7,532 0.06828261% $7,532 0.06828261% $73,131 0.06828261% $88,196 0.06828261% $288,196 $200,000 0.23519063% El Dorado 195,362 0.49500271% $54,605 0.49500271% $54,605 0.49500271% $530,148 0.49500271% $639,358 0.49500271% $1,086,120 $446,762 0.52537127% Fresno 1,026,681 2.60137526% $286,966 2.60137526% $286,966 2.60137526% $2,786,073 2.60137526% $3,360,004 2.60137526% $5,944,815 $2,584,811 3.03961652% Glenn 29,679 0.07519981% $8,296 0.07519981% $8,296 0.07519981% $80,539 0.07519981% $97,130 0.07519981% $397,130 $300,000 0.35278595% Humboldt 130,851 0.33154656% $36,574 0.33154656% $36,574 0.33154656% $355,086 0.33154656% $428,234 0.33154656% $1,234,908 $806,673 0.94861023% Imperial 186,034 0.47136768% $51,998 0.47136768% $51,998 0.47136768% $504,835 0.47136768% $608,831 0.47136768% $1,408,831 $800,000 0.94076254% Inyo 18,563 0.04703440% $5,189 0.04703440% $5,189 0.04703440% $50,374 0.04703440% $60,751 0.04703440% $260,751 $200,000 0.23519063% Kern 914,193 2.31635635% $255,524 2.31635635% $255,524 2.31635635% $2,480,818 2.31635635% $2,991,866 2.31635635% $5,288,442 $2,296,576 2.70066560% Kings 152,543 0.38650914% $42,637 0.38650914% $42,637 0.38650914% $413,951 0.38650914% $499,225 0.38650914% $999,225 $500,000 0.58797658% Lake 63,940 0.16200936% $17,872 0.16200936% $17,872 0.16200936% $173,512 0.16200936% $209,256 0.16200936% $509,256 $300,000 0.35278595% Lassen 27,572 0.06986115% $7,707 0.06986115% $7,707 0.06986115% $74,821 0.06986115% $90,234 0.06986115% $290,234 $200,000 0.23519063% Los Angeles 10,044,458 25.4503633400% $2,807,506 25.45036334% $2,807,506 25.45036334% $27,257,339 25.45036334% $32,872,351 25.45036334% $51,627,846 $18,755,495 22.05558401% Madera 158,474 0.40153694% $44,295 0.40153694% $44,295 0.40153694% $430,046 0.40153694% $518,636 0.40153694% $834,863 $316,227 0.37186818% Marin 257,774 0.65314046% $72,050 0.65314046% $72,050 0.65314046% $699,513 0.65314046% $843,613 0.65314046% $2,046,083 $1,202,470 1.41404814% Mariposa 18,037 0.04570164% $5,041 0.04570164% $5,041 0.04570164% $48,946 0.04570164% $59,029 0.04570164% $159,029 $100,000 0.11759532% Mendocino 86,669 0.21959946% $24,225 0.21959946% $24,225 0.21959946% $235,191 0.21959946% $283,640 0.21959946% $783,640 $500,000 0.58797658% Merced 284,836 0.72170939% $79,614 0.72170939% $79,614 0.72170939% $772,951 0.72170939% $932,179 0.72170939% $1,712,970 $780,792 0.91817425% Modoc 9,491 0.02404803% $2,653 0.02404803% $2,653 0.02404803% $25,755 0.02404803% $31,061 0.02404803% $231,061 $200,000 0.23519063% Mono 13,295 0.03368649% $3,716 0.03368649% $3,716 0.03368649% $36,078 0.03368649% $43,510 0.03368649% $243,510 $200,000 0.23519063% Monterey 437,318 1.10806397% $122,234 1.10806397% $122,234 1.10806397% $1,186,737 1.10806397% $1,431,204 1.10806397% $2,940,173 $1,508,969 1.77447701% Napa 137,637 0.34874073% $38,471 0.34874073% $38,471 0.34874073% $373,501 0.34874073% $450,443 0.34874073% $1,072,076 $621,633 0.73101138% Nevada 97,466 0.24695659% $27,243 0.24695659% $27,243 0.24695659% $264,491 0.24695659% $318,976 0.24695659% $719,187 $400,212 0.47063018% Orange 3,153,764 7.99091795% $881,502 7.99091795% $881,502 7.99091795% $8,558,273 7.99091795% $10,321,277 7.99091795% $15,941,772 $5,620,495 6.60943867% Placer 404,994 1.02616233% $113,199 1.02616233% $113,199 1.02616233% $1,099,020 1.02616233% $1,325,418 1.02616233% $2,233,963 $908,545 1.06840639% Plumas 18,116 0.04590181% $5,064 0.04590181% $5,064 0.04590181% $49,161 0.04590181% $59,288 0.04590181% $259,288 $200,000 0.23519063% Riverside 2,454,453 6.21902353% $686,039 6.21902353% $686,039 6.21902353% $6,660,574 6.21902353% $8,032,652 6.21902353% $12,569,172 $4,536,520 5.33473493% Sacramento 1,561,014 3.95525309% $436,316 3.95525309% $436,316 3.95525309% $4,236,076 3.95525309% $5,108,708 3.95525309% $7,658,836 $2,550,129 2.99883174% San Benito 63,526 0.16096038% $17,756 0.16096038% $17,756 0.16096038% $172,389 0.16096038% $207,901 0.16096038% $507,901 $300,000 0.35278595% San Bernardino 2,175,909 5.51325663% $608,184 5.51325663% $608,184 5.51325663% $5,904,698 5.51325663% $7,121,066 5.51325663% $11,096,877 $3,975,811 4.67536795% San Diego 3,315,404 8.40047681% $926,682 8.40047681% $926,682 8.40047681% $8,996,911 8.40047681% $10,850,274 8.40047681% $16,339,671 $5,489,397 6.45527322% San Francisco 875,010 2.21707557% $244,572 2.21707557% $244,572 2.21707557% $2,374,488 2.21707557% $2,863,632 2.21707557% $4,204,113 $1,340,481 1.57634261% San Joaquin 783,534 1.98529627% $219,004 1.98529627% $219,004 1.98529627% $2,126,252 1.98529627% $2,564,260 1.98529627% $3,984,488 $1,420,228 1.67012132% San Luis Obispo 271,172 0.68708794% $75,795 0.68708794% $75,795 0.68708794% $735,871 0.68708794% $887,461 0.68708794% $1,764,411 $876,951 1.03125287% San Mateo 765,245 1.93895612% $213,892 1.93895612% $213,892 1.93895612% $2,076,622 1.93895612% $2,504,406 1.93895612% $4,861,980 $2,357,574 2.77239648% Santa Barbara 441,172 1.11782913% $123,311 1.11782913% $123,311 1.11782913% $1,197,195 1.11782913% $1,443,817 1.11782913% $2,555,264 $1,111,447 1.30700909% Santa Clara 1,934,171 4.90074773% $540,616 4.90074773% $540,616 4.90074773% $5,248,701 4.90074773% $6,329,933 4.90074773% $9,721,089 $3,391,156 3.98784092% Santa Cruz 261,115 0.66160580% $72,984 0.66160580% $72,984 0.66160580% $708,580 0.66160580% $854,547 0.66160580% $1,456,378 $601,831 0.70772531% Shasta 177,797 0.45049701% $49,696 0.45049701% $49,696 0.45049701% $482,482 0.45049701% $581,874 0.45049701% $1,022,377 $440,504 0.51801179% Sierra 3,189 0.00808020% $891 0.00808020% $891 0.00808020% $8,654 0.00808020% $10,437 0.00808020% $210,437 $200,000 0.23519063% Siskiyou 44,330 0.11232210% $12,391 0.11232210% $12,391 0.11232210% $120,297 0.11232210% $145,078 0.11232210% $1,245,078 $1,100,000 1.29354849% Solano 438,527 1.11112730% $122,572 1.11112730% $122,572 1.11112730% $1,190,017 1.11112730% $1,435,161 1.11112730% $2,446,670 $1,011,509 1.18948764% Sonoma 484,207 1.22686999% $135,340 1.22686999% $135,340 1.22686999% $1,313,978 1.22686999% $1,584,657 1.22686999% $2,853,163 $1,268,506 1.49170329% Stanislaus 555,968 1.40869598% $155,397 1.40869598% $155,397 1.40869598% $1,508,713 1.40869598% $1,819,508 1.40869598% $3,143,212 $1,323,704 1.55661394% Sutter 101,289 0.25664320% $28,311 0.25664320% $28,311 0.25664320% $274,865 0.25664320% $331,487 0.25664320% $639,913 $308,426 0.36269458% Tehama 65,354 0.16559212% $18,267 0.16559212% $18,267 0.16559212% $177,349 0.16559212% $213,883 0.16559212% $613,883 $400,000 0.47038127% Trinity 13,535 0.03429460% $3,783 0.03429460% $3,783 0.03429460% $36,730 0.03429460% $44,296 0.03429460% $144,296 $100,000 0.11759532% Tulare 481,733 1.22060144% $134,648 1.22060144% $134,648 1.22060144% $1,307,264 1.22060144% $1,576,561 1.22060144% $2,716,082 $1,139,521 1.34002364% Tuolumne 53,465 0.13546810% $14,944 0.13546810% $14,944 0.13546810% $145,086 0.13546810% $174,974 0.13546810% $374,974 $200,000 0.23519063% Ventura 835,223 2.11626439% $233,451 2.11626439% $233,451 2.11626439% $2,266,519 2.11626439% $2,733,422 2.11626439% $4,339,396 $1,605,974 1.88855067% Yolo 217,500 0.55109534% $60,793 0.55109534% $60,793 0.55109534% $590,223 0.55109534% $711,809 0.55109534% $1,217,966 $506,157 0.59521717% Yuba 79,407 0.20119921% $22,195 0.20119921% $22,195 0.20119921% $215,484 0.20119921% $259,874 0.20119921% $559,874 $300,000 0.35278595% Total 39,466,855 100.00000000% $11,031,300 100.00000000% $11,031,300 100.00000000% $107,100,000 100.00000000% $129,162,600 100.00000000% $214,200,000 $85,037,400 100.00000000% *Note that the COPS Front-line Law Enforcement breakdown by county and city for SCO distribution is provided in Attachment II. 107,100,000 129,162,600
Total

5.15%
Net Total (Including Front-line Enforcemnet) JJCPA
100.00%
214,200,000

50.00% 60.30%
COUNTY
1/1/2021
Population by
County
Percent of 1/1/2021
Population by County
COPS (Excluding Front-line Enforcement)*

5.15%
11,031,300 11,031,300
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Alameda 1,656,591 $2,801,158 3.29403052%
Alameda 80,884 $123,911 0.14571364%
Albany 17,055 $100,000 0.11759532%
Berkeley 116,761 $178,873 0.21034656%
Dublin 64,695 $100,000 0.11759532%
Emeryville 12,586 $100,000 0.11759532%
Fremont 234,239 $358,845 0.42198480%
Hayward 158,089 $242,186 0.28479952%
Livermore 91,216 $139,739 0.16432689%
Newark 48,859 $100,000 0.11759532%
Oakland 435,514 $667,190 0.78458449%
Piedmont 11,296 $100,000 0.11759532%
Pleasanton 78,371 $120,061 0.14118644%
San Leandro 87,289 $133,723 0.15725234%
Union City 72,779 $111,495 0.13111237%
Unincorporated 146,958 $225,134 0.26474687%
Alpine 1,135 $100,000 0.11759532%
Amador 37,377 $600,000 0.70557192%
Amador 153 $100,000 0.11759532%
Ione 7,712 $100,000 0.11759532%
Jackson 4,621 $100,000 0.11759532%
Plymouth 950 $100,000 0.11759532%
Sutter Creek 2,421 $100,000 0.11759532%
Unincorporated 21,520 $100,000 0.11759532%
Butte 202,669 $670,798 0.78882738%
Biggs 1,727 $100,000 0.11759532%
Chico 111,490 $170,798 0.20085078%
Gridley 6,129 $100,000 0.11759532%
Oroville 17,863 $100,000 0.11759532%
Paradise 6,046 $100,000 0.11759532%
Unincorporated 59,414 $100,000 0.11759532%
Calaveras 45,036 $200,000 0.23519064%
Angels City 4,038 $100,000 0.11759532%
Unincorporated 40,998 $100,000 0.11759532%
Colusa 22,248 $300,000 0.35278596%
Colusa 6,268 $100,000 0.11759532%
Williams 5,487 $100,000 0.11759532%
Unincorporated 10,493 $100,000 0.11759532%
Contra Costa 1,153,854 $2,559,959 3.01039241%
Antioch 112,848 $172,879 0.20329723%
Brentwood 66,097 $101,258 0.11907466%
Clayton 11,268 $100,000 0.11759532%
Concord 129,273 $198,041 0.23288710%
Danville 43,906 $100,000 0.11759532%
El Cerrito 24,846 $100,000 0.11759532%
Hercules 25,864 $100,000 0.11759532%
Lafayette 25,358 $100,000 0.11759532%
Martinez 36,827 $100,000 0.11759532%
Moraga 16,820 $100,000 0.11759532%
Oakley 42,895 $100,000 0.11759532%
Orinda 19,078 $100,000 0.11759532%
Pinole 19,369 $100,000 0.11759532%
Pittsburg 74,498 $114,128 0.13420918%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Pleasant Hill 34,133 $100,000 0.11759532%
Richmond 110,130 $168,715 0.19840072%
San Pablo 31,041 $100,000 0.11759532%
San Ramon 83,863 $128,475 0.15108035%
Walnut Creek 71,317 $109,255 0.12847856%
Unincorporated 174,423 $267,209 0.31422545%
Kensington Police Department 0 $100,000 0.11759532%
Del Norte 26,949 $200,000 0.23519064%
Crescent City 6,282 $100,000 0.11759532%
Unincorporated 20,667 $100,000 0.11759532%
El Dorado 195,362 $446,762 0.52537128%
Placerville 10,888 $100,000 0.11759532%
South Lake Tahoe 23,398 $100,000 0.11759532%
Unincorporated 161,076 $246,762 0.29018064%
Fresno 1,026,681 $2,584,811 3.03961656%
Clovis 121,834 $186,645 0.21948564%
Coalinga 16,748 $100,000 0.11759532%
Firebaugh 8,126 $100,000 0.11759532%
Fowler 6,601 $100,000 0.11759532%
Fresno 546,770 $837,630 0.98501371%
Huron 7,404 $100,000 0.11759532%
Kerman 16,118 $100,000 0.11759532%
Kingsburg 13,084 $100,000 0.11759532%
Mendota 12,448 $100,000 0.11759532%
Orange Cove 9,581 $100,000 0.11759532%
Parlier 15,828 $100,000 0.11759532%
Reedley 26,087 $100,000 0.11759532%
Sanger 27,353 $100,000 0.11759532%
San Joaquin 4,145 $100,000 0.11759532%
Selma 24,487 $100,000 0.11759532%
Unincorporated 170,067 $260,536 0.30637805%
Glenn 29,679 $300,000 0.35278596%
Orland 8,527 $100,000 0.11759532%
Willows 6,233 $100,000 0.11759532%
Unincorporated 14,919 $100,000 0.11759532%
Humboldt 130,851 $806,673 0.94861025%
Arcata 16,909 $100,000 0.11759532%
Blue Lake 1,262 $100,000 0.11759532%
Eureka 26,113 $100,000 0.11759532%
Ferndale 1,368 $100,000 0.11759532%
Fortuna 11,926 $100,000 0.11759532%
Rio Dell 3,299 $100,000 0.11759532%
Trinidad 342 $100,000 0.11759532%
Unincorporated 69,632 $106,673 0.12544301%
Imperial 186,034 $800,000 0.94076256%
Brawley 27,326 $100,000 0.11759532%
Calexico 40,485 $100,000 0.11759532%
Calipatria 6,509 $100,000 0.11759532%
El Centro 44,997 $100,000 0.11759532%
Holtville 6,236 $100,000 0.11759532%
Imperial 20,289 $100,000 0.11759532%
Westmorland 2,305 $100,000 0.11759532%
Unincorporated 37,887 $100,000 0.11759532%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Inyo 18,563 $200,000 0.23519064%
Bishop 3,924 $100,000 0.11759532%
Unincorporated 14,639 $100,000 0.11759532%
Kern 914,193 $2,296,576 2.70066563%
Arvin 22,014 $100,000 0.11759532%
Bakersfield 397,392 $608,789 0.71590718%
California City 14,120 $100,000 0.11759532%
Delano 51,070 $100,000 0.11759532%
Maricopa 1,142 $100,000 0.11759532%
McFarland 14,044 $100,000 0.11759532%
Ridgecrest 29,591 $100,000 0.11759532%
Shafter 20,448 $100,000 0.11759532%
Taft 7,142 $100,000 0.11759532%
Tehachapi 12,008 $100,000 0.11759532%
Wasco 26,815 $100,000 0.11759532%
Unincorporated 318,407 $487,787 0.57361461%
Bear Valley Community Services District 0 $100,000 0.11759532% Stallion Springs Community Services District 0 $100,000 0.11759532% Kings 152,543 $500,000 0.58797660%
Avenal 12,354 $100,000 0.11759532%
Corcoran 20,476 $100,000 0.11759532%
Hanford 59,981 $100,000 0.11759532%
Lemoore 26,809 $100,000 0.11759532%
Unincorporated 32,923 $100,000 0.11759532%
Lake 63,940 $300,000 0.35278596%
Clearlake 13,993 $100,000 0.11759532%
Lakeport 4,774 $100,000 0.11759532%
Unincorporated 45,173 $100,000 0.11759532%
Lassen 27,572 $200,000 0.23519064%
Susanville 12,729 $100,000 0.11759532%
Unincorporated 14,843 $100,000 0.11759532%
Los Angeles 10,044,458 $18,755,495 22.05558306%
Agoura Hills 20,457 $100,000 0.11759532%
Alhambra 86,258 $132,144 0.15539498%
Arcadia 57,660 $100,000 0.11759532%
Artesia 16,484 $100,000 0.11759532%
Avalon 3,973 $100,000 0.11759532%
Azusa 49,587 $100,000 0.11759532%
Baldwin Park 75,935 $116,329 0.13679795%
Bell 36,319 $100,000 0.11759532%
Bellflower 77,458 $118,663 0.13954166%
Bell Gardens 42,233 $100,000 0.11759532%
Beverly Hills 33,399 $100,000 0.11759532%
Bradbury 1,045 $100,000 0.11759532%
Burbank 103,969 $159,276 0.18730159%
Calabasas 24,341 $100,000 0.11759532%
Carson 91,668 $140,432 0.16514117%
Cerritos 50,048 $100,000 0.11759532%
Claremont 35,707 $100,000 0.11759532%
Commerce 12,792 $100,000 0.11759532%
Compton 97,775 $149,787 0.17614301%
Covina 48,833 $100,000 0.11759532%
Cudahy 23,750 $100,000 0.11759532%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Culver City 39,805 $100,000 0.11759532%
Diamond Bar 56,717 $100,000 0.11759532%
Downey 111,425 $170,699 0.20073368%
Duarte 21,457 $100,000 0.11759532%
El Monte 116,465 $178,420 0.20981331%
El Segundo 16,660 $100,000 0.11759532%
Gardena 60,344 $100,000 0.11759532%
Glendale 203,834 $312,266 0.36720977%
Glendora 51,540 $100,000 0.11759532%
Hawaiian Gardens 14,467 $100,000 0.11759532%
Hawthorne 86,999 $133,279 0.15672990%
Hermosa Beach 19,451 $100,000 0.11759532%
Hidden Hills 1,913 $100,000 0.11759532%
Huntington Park 58,937 $100,000 0.11759532%
Industry 427 $100,000 0.11759532%
Inglewood 110,159 $168,759 0.19845296%
Irwindale 1,441 $100,000 0.11759532%
La Canada Flintridge 20,194 $100,000 0.11759532%
La Habra Heights 5,451 $100,000 0.11759532%
Lakewood 80,218 $122,891 0.14451384%
La Mirada 48,631 $100,000 0.11759532%
Lancaster 161,372 $247,216 0.29071389%
La Puente 40,087 $100,000 0.11759532%
La Verne 33,084 $100,000 0.11759532%
Lawndale 32,710 $100,000 0.11759532%
Lomita 20,431 $100,000 0.11759532%
Long Beach 467,730 $716,544 0.84262206%
Los Angeles 3,923,341 $6,010,404 7.06795189%
Lynwood 69,880 $107,053 0.12588979%
Malibu 11,537 $100,000 0.11759532%
Manhattan Beach 35,058 $100,000 0.11759532%
Maywood 27,670 $100,000 0.11759532%
Monrovia 38,479 $100,000 0.11759532%
Montebello 62,914 $100,000 0.11759532%
Monterey Park 60,380 $100,000 0.11759532%
Norwalk 105,393 $161,458 0.18986695%
Palmdale 156,074 $239,099 0.28116947%
Palos Verdes Estates 13,286 $100,000 0.11759532%
Paramount 55,200 $100,000 0.11759532%
Pasadena 145,306 $222,603 0.26177077%
Pico Rivera 63,157 $100,000 0.11759532%
Pomona 151,319 $231,815 0.27260327%
Rancho Palos Verdes 41,541 $100,000 0.11759532%
Redondo Beach 66,484 $101,851 0.11977185%
Rolling Hills 1,866 $100,000 0.11759532%
Rolling Hills Estates 8,098 $100,000 0.11759532%
Rosemead 54,229 $100,000 0.11759532%
San Dimas 34,003 $100,000 0.11759532%
San Fernando 24,754 $100,000 0.11759532%
San Gabriel 39,945 $100,000 0.11759532%
San Marino 12,961 $100,000 0.11759532%
Santa Clarita 221,572 $339,440 0.39916502%
Santa Fe Springs 18,129 $100,000 0.11759532%
Santa Monica 92,968 $142,423 0.16748314%
Sierra Madre 10,655 $100,000 0.11759532%
Signal Hill 11,617 $100,000 0.11759532%
South El Monte 21,296 $100,000 0.11759532%
South Gate 96,553 $147,915 0.17394156%
South Pasadena 25,668 $100,000 0.11759532%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Temple City 36,225 $100,000 0.11759532%
Torrance 144,832 $221,877 0.26091685%
Vernon 295 $100,000 0.11759532%
Walnut 29,835 $100,000 0.11759532%
West Covina 105,593 $161,764 0.19022725%
West Hollywood 36,125 $100,000 0.11759532%
Westlake Village 8,180 $100,000 0.11759532%
Whittier 86,196 $132,049 0.15528329%
Unincorporated 1,024,204 $1,569,040 1.84511767%
Madera 158,474 $316,227 0.37186818%
Chowchilla 17,330 $100,000 0.11759532%
Madera 66,172 $101,373 0.11920977%
Unincorporated 74,972 $114,854 0.13506309%
Marin 257,774 $1,202,470 1.41404818%
Belvedere 2,066 $100,000 0.11759532%
Corte Madera 10,029 $100,000 0.11759532%
Fairfax 7,498 $100,000 0.11759532%
Larkspur 12,194 $100,000 0.11759532%
Mill Valley 14,550 $100,000 0.11759532%
Novato 53,486 $100,000 0.11759532%
Ross 2,547 $100,000 0.11759532%
San Anselmo 12,689 $100,000 0.11759532%
San Rafael 59,016 $100,000 0.11759532%
Sausalito 7,355 $100,000 0.11759532%
Tiburon 9,456 $100,000 0.11759532%
Unincorporated 66,888 $102,470 0.12049966%
Mariposa 18,037 $100,000 0.11759532%
Mendocino 86,669 $500,000 0.58797660%
Fort Bragg 7,409 $100,000 0.11759532%
Point Arena 435 $100,000 0.11759532%
Ukiah 15,526 $100,000 0.11759532%
Willits 5,040 $100,000 0.11759532%
Unincorporated 58,259 $100,000 0.11759532%
Merced 284,836 $780,792 0.91817426%
Atwater 31,810 $100,000 0.11759532%
Dos Palos 5,575 $100,000 0.11759532%
Gustine 5,845 $100,000 0.11759532%
Livingston 15,448 $100,000 0.11759532%
Los Banos 42,869 $100,000 0.11759532%
Merced 90,971 $139,364 0.16388551%
Unincorporated 92,318 $141,428 0.16631215%
Modoc 9,491 $200,000 0.23519064%
Alturas 2,886 $100,000 0.11759532%
Unincorporated 6,605 $100,000 0.11759532%
Mono 13,295 $200,000 0.23519064%
Mammoth Lakes 7,827 $100,000 0.11759532%
Unincorporated 5,468 $100,000 0.11759532%
Monterey 437,318 $1,508,969 1.77447704%
Carmel-by-the-Sea 4,023 $100,000 0.11759532%
Del Rey Oaks 1,670 $100,000 0.11759532%
Gonzales 8,490 $100,000 0.11759532%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Greenfield 18,402 $100,000 0.11759532%
King City 14,977 $100,000 0.11759532%
Marina 21,920 $100,000 0.11759532%
Monterey 28,382 $100,000 0.11759532%
Pacific Grove 15,536 $100,000 0.11759532%
Salinas 160,206 $245,429 0.28861332%
Sand City 385 $100,000 0.11759532%
Seaside 32,121 $100,000 0.11759532%
Soledad 24,454 $100,000 0.11759532%
Unincorporated 106,752 $163,540 0.19231520%
Napa 137,637 $621,633 0.73101139%
American Canyon 20,802 $100,000 0.11759532%
Calistoga 5,340 $100,000 0.11759532%
Napa 79,397 $121,633 0.14303479%
St Helena 6,070 $100,000 0.11759532%
Yountville 2,642 $100,000 0.11759532%
Unincorporated 23,386 $100,000 0.11759532%
Nevada 97,466 $400,212 0.47063019%
Grass Valley 12,758 $100,000 0.11759532%
Nevada City 3,081 $100,000 0.11759532%
Truckee 16,213 $100,000 0.11759532%
Unincorporated 65,414 $100,212 0.11784423%
Orange 3,153,764 $5,620,495 6.60943873%
Aliso Viejo 49,813 $100,000 0.11759532%
Anaheim 353,468 $541,499 0.63677749%
Brea 45,137 $100,000 0.11759532%
Buena Park 81,626 $125,048 0.14705037%
Costa Mesa 112,780 $172,775 0.20317473%
Cypress 48,531 $100,000 0.11759532%
Dana Point 33,189 $100,000 0.11759532%
Fountain Valley 54,953 $100,000 0.11759532%
Fullerton 139,431 $213,603 0.25118687%
Garden Grove 172,476 $264,226 0.31071790%
Huntington Beach 196,874 $301,603 0.35467123%
Irvine 271,564 $416,025 0.48922630%
Laguna Beach 22,495 $100,000 0.11759532%
Laguna Hills 31,073 $100,000 0.11759532%
Laguna Niguel 65,168 $100,000 0.11759532%
Laguna Woods 16,036 $100,000 0.11759532%
La Habra 62,808 $100,000 0.11759532%
Lake Forest 84,538 $129,509 0.15229638%
La Palma 15,442 $100,000 0.11759532%
Los Alamitos 11,538 $100,000 0.11759532%
Mission Viejo 94,119 $144,187 0.16955668%
Newport Beach 85,865 $131,542 0.15468698%
Orange 137,366 $210,439 0.24746675%
Placentia 51,173 $100,000 0.11759532%
Rancho Santa Margarita 48,183 $100,000 0.11759532%
San Clemente 64,065 $100,000 0.11759532%
San Juan Capistrano 35,801 $100,000 0.11759532%
Santa Ana 331,369 $507,644 0.59696583%
Seal Beach 24,443 $100,000 0.11759532%
Stanton 39,573 $100,000 0.11759532%
Tustin 80,009 $122,571 0.14413732%
Villa Park 5,759 $100,000 0.11759532%
Westminster 91,466 $140,122 0.16477726%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Yorba Linda 67,846 $103,937 0.12222551%
Unincorporated 127,787 $195,765 0.23021005%
Placer 404,994 $908,545 1.06840640%
Auburn 14,433 $100,000 0.11759532%
Colfax 2,172 $100,000 0.11759532%
Lincoln 49,624 $100,000 0.11759532%
Loomis 6,808 $100,000 0.11759532%
Rocklin 70,469 $107,956 0.12695088%
Roseville 146,875 $225,007 0.26459734%
Unincorporated 114,613 $175,583 0.20647690%
Plumas 18,116 $200,000 0.23519064%
Portola 1,928 $100,000 0.11759532%
Unincorporated 16,188 $100,000 0.11759532%
Riverside 2,454,453 $4,536,520 5.33473499%
Banning 32,233 $100,000 0.11759532%
Beaumont 52,686 $100,000 0.11759532%
Blythe 18,556 $100,000 0.11759532%
Calimesa 10,236 $100,000 0.11759532%
Canyon Lake 11,025 $100,000 0.11759532%
Cathedral City 53,973 $100,000 0.11759532%
Coachella 47,825 $100,000 0.11759532%
Corona 169,454 $259,597 0.30527372%
Desert Hot Springs 30,086 $100,000 0.11759532%
Eastvale 67,626 $103,600 0.12182917%
Hemet 84,525 $129,489 0.15227296%
Indian Wells 5,428 $100,000 0.11759532%
Indio 91,621 $140,360 0.16505650%
Jurupa Valley 108,097 $165,600 0.19473824%
Lake Elsinore 64,762 $100,000 0.11759532%
La Quinta 41,247 $100,000 0.11759532%
Menifee 99,686 $152,715 0.17958571%
Moreno Valley 209,426 $320,832 0.37728383%
Murrieta 115,172 $176,439 0.20748395%
Norco 26,107 $100,000 0.11759532%
Palm Desert 53,892 $100,000 0.11759532%
Palm Springs 47,754 $100,000 0.11759532%
Perris 78,977 $120,990 0.14227816%
Rancho Mirage 18,799 $100,000 0.11759532%
Riverside 324,302 $496,818 0.58423454%
San Jacinto 51,269 $100,000 0.11759532%
Temecula 112,771 $172,761 0.20315852%
Wildomar 37,013 $100,000 0.11759532%
Unincorporated 389,905 $597,319 0.70241925%
Sacramento 1,561,014 $2,550,129 2.99883174%
Citrus Heights 87,811 $134,523 0.15819273%
Elk Grove 178,124 $272,879 0.32089285%
Folsom 82,303 $126,085 0.14826999%
Galt 26,116 $100,000 0.11759532%
Isleton 832 $100,000 0.11759532%
Rancho Cordova 79,662 $122,039 0.14351219%
Sacramento 515,673 $789,991 0.92899204%
Unincorporated 590,493 $904,612 1.06378130%
San Benito 63,526 $300,000 0.35278596%
Hollister 41,386 $100,000 0.11759532%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
San Juan Bautista 2,151 $100,000 0.11759532%
Unincorporated 19,989 $100,000 0.11759532%
San Bernardino 2,175,909 $3,975,811 4.67536798%
Adelanto 35,147 $100,000 0.11759532%
Apple Valley 74,350 $113,901 0.13394255%
Barstow 24,205 $100,000 0.11759532%
Big Bear Lake 5,189 $100,000 0.11759532%
Chino 88,184 $135,094 0.15886470%
Chino Hills 82,661 $126,633 0.14891493%
Colton 54,198 $100,000 0.11759532%
Fontana 213,944 $327,754 0.38542307%
Grand Terrace 12,399 $100,000 0.11759532%
Hesperia 96,053 $147,149 0.17304081%
Highland 55,060 $100,000 0.11759532%
Loma Linda 24,895 $100,000 0.11759532%
Montclair 39,598 $100,000 0.11759532%
Needles 5,353 $100,000 0.11759532%
Ontario 182,004 $278,823 0.32788272%
Rancho Cucamonga 175,131 $268,294 0.31550092%
Redlands 71,154 $109,005 0.12818491%
Rialto 102,567 $157,129 0.18477587%
San Bernardino 216,291 $331,349 0.38965123%
Twentynine Palms 29,967 $100,000 0.11759532%
Upland 78,513 $120,279 0.14144225%
Victorville 127,170 $194,819 0.22909851%
Yucaipa 55,634 $100,000 0.11759532%
Yucca Valley 22,330 $100,000 0.11759532%
Unincorporated 303,912 $465,581 0.54750167%
San Diego 3,315,404 $5,489,397 6.45527325%
Carlsbad 115,501 $176,943 0.20807665%
Chula Vista 274,449 $420,445 0.49442367%
Coronado 22,357 $100,000 0.11759532%
Del Mar 4,258 $100,000 0.11759532%
El Cajon 103,243 $158,164 0.18599369%
Encinitas 62,289 $100,000 0.11759532%
Escondido 151,688 $232,380 0.27326803%
Imperial Beach 27,774 $100,000 0.11759532%
La Mesa 59,578 $100,000 0.11759532%
Lemon Grove 26,345 $100,000 0.11759532%
National City 62,749 $100,000 0.11759532%
Oceanside 176,754 $270,780 0.31842477%
Poway 48,936 $100,000 0.11759532%
San Diego 1,411,034 $2,161,648 2.54199726%
San Marcos 96,302 $147,531 0.17348938%
Santee 56,800 $100,000 0.11759532%
Solana Beach 13,827 $100,000 0.11759532%
Vista 103,268 $158,202 0.18603873%
Unincorporated 498,252 $763,302 0.89760787%
San Francisco 875,010 $1,340,481 1.57634261%
San Joaquin 783,534 $1,420,228 1.67012133%
Escalon 7,501 $100,000 0.11759532%
Lathrop 28,503 $100,000 0.11759532%
Lodi 68,751 $105,324 0.12385588%
Manteca 87,319 $133,769 0.15730639%
Ripon 16,292 $100,000 0.11759532%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Stockton 320,876 $491,569 0.57806255%
Tracy 98,601 $151,053 0.17763106%
Unincorporated 155,691 $238,512 0.28047949%
San Luis Obispo 271,172 $876,951 1.03125290%
Arroyo Grande 17,555 $100,000 0.11759532%
Atascadero 29,623 $100,000 0.11759532%
El Paso de Robles 31,073 $100,000 0.11759532%
Grover Beach 13,128 $100,000 0.11759532%
Morro Bay 10,121 $100,000 0.11759532%
Pismo Beach 8,108 $100,000 0.11759532%
San Luis Obispo 46,058 $100,000 0.11759532%
Unincorporated 115,506 $176,951 0.20808566%
San Mateo 765,245 $2,357,574 2.77239653%
Atherton 6,896 $100,000 0.11759532%
Belmont 26,470 $100,000 0.11759532%
Brisbane 4,579 $100,000 0.11759532%
Burlingame 29,746 $100,000 0.11759532%
Colma 1,659 $100,000 0.11759532%
Daly City 108,599 $166,369 0.19564260%
East Palo Alto 30,350 $100,000 0.11759532%
Foster City 32,842 $100,000 0.11759532%
Half Moon Bay 12,309 $100,000 0.11759532%
Hillsborough 11,391 $100,000 0.11759532%
Menlo Park 34,825 $100,000 0.11759532%
Millbrae 22,509 $100,000 0.11759532%
Pacifica 37,890 $100,000 0.11759532%
Portola Valley 4,560 $100,000 0.11759532%
Redwood City 85,182 $130,495 0.15345655%
San Bruno 44,936 $100,000 0.11759532%
San Carlos 29,814 $100,000 0.11759532%
San Mateo 103,045 $157,861 0.18563699%
South San Francisco 67,135 $102,848 0.12094463%
Woodside 5,628 $100,000 0.11759532%
Unincorporated 64,880 $100,000 0.11759532%
Broadmoor Police Protection District 0 $100,000 0.11759532% Santa Barbara 441,172 $1,111,447 1.30700911%
Buellton 5,435 $100,000 0.11759532%
Carpinteria 13,196 $100,000 0.11759532%
Goleta 32,339 $100,000 0.11759532%
Guadalupe 8,346 $100,000 0.11759532%
Lompoc 42,493 $100,000 0.11759532%
Santa Barbara 93,055 $142,557 0.16763987%
Santa Maria 107,445 $164,601 0.19356365%
Solvang 5,512 $100,000 0.11759532%
Unincorporated 133,351 $204,288 0.24023367%
Santa Clara 1,934,171 $3,391,156 3.98784095%
Campbell 41,533 $100,000 0.11759532%
Cupertino 58,656 $100,000 0.11759532%
Gilroy 56,599 $100,000 0.11759532%
Los Altos 30,510 $100,000 0.11759532%
Los Altos Hills 8,390 $100,000 0.11759532%
Los Gatos 30,836 $100,000 0.11759532%
Milpitas 75,663 $115,913 0.13630794%
Monte Sereno 3,604 $100,000 0.11759532%
Morgan Hill 47,374 $100,000 0.11759532%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Mountain View 82,814 $126,868 0.14919057%
Palo Alto 67,657 $103,648 0.12188502%
San Jose 1,029,782 $1,577,585 1.85516651%
Santa Clara 130,746 $200,298 0.23554073%
Saratoga 30,546 $100,000 0.11759532%
Sunnyvale 153,827 $235,657 0.27712147%
Unincorporated 85,634 $131,188 0.15427083%
Santa Cruz 261,115 $601,831 0.70772532%
Capitola 10,091 $100,000 0.11759532%
Santa Cruz 56,156 $100,000 0.11759532%
Scotts Valley 11,755 $100,000 0.11759532%
Watsonville 51,366 $100,000 0.11759532%
Unincorporated 131,747 $201,831 0.23734404%
Shasta 177,797 $440,504 0.51801180%
Anderson 10,702 $100,000 0.11759532%
Redding 91,715 $140,504 0.16522584%
Shasta Lake 10,657 $100,000 0.11759532%
Unincorporated 64,723 $100,000 0.11759532%
Sierra 3,189 $200,000 0.23519064%
Loyalton 754 $100,000 0.11759532%
Unincorporated 2,435 $100,000 0.11759532%
Siskiyou 44,330 $1,100,000 1.29354852%
Dorris 991 $100,000 0.11759532%
Dunsmuir 1,648 $100,000 0.11759532%
Etna 743 $100,000 0.11759532%
Fort Jones 670 $100,000 0.11759532%
Montague 1,353 $100,000 0.11759532%
Mount Shasta 3,408 $100,000 0.11759532%
Tulelake 902 $100,000 0.11759532%
Weed 2,657 $100,000 0.11759532%
Yreka 7,746 $100,000 0.11759532%
Unincorporated 24,212 $100,000 0.11759532%
Lake Shastina Community Services District 0 $100,000 0.11759532% Solano 438,527 $1,011,509 1.18948766%
Benicia 27,111 $100,000 0.11759532%
Dixon 20,197 $100,000 0.11759532%
Fairfield 118,005 $180,779 0.21258764%
Rio Vista 10,080 $100,000 0.11759532%
Suisun City 28,882 $100,000 0.11759532%
Vacaville 98,041 $150,195 0.17662222%
Vallejo 117,846 $180,535 0.21230120%
Unincorporated 18,365 $100,000 0.11759532%
Sonoma 484,207 $1,268,506 1.49170332%
Cloverdale 9,133 $100,000 0.11759532%
Cotati 7,429 $100,000 0.11759532%
Healdsburg 11,800 $100,000 0.11759532%
Petaluma 61,104 $100,000 0.11759532%
Rohnert Park 42,484 $100,000 0.11759532%
Santa Rosa 171,711 $263,054 0.30933974%
Sebastopol 7,657 $100,000 0.11759532%
Sonoma 10,924 $100,000 0.11759532%
Windsor 27,855 $100,000 0.11759532%
Unincorporated 134,110 $205,451 0.24160102%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Stanislaus 555,968 $1,323,704 1.55661395%
Ceres 48,901 $100,000 0.11759532%
Hughson 7,303 $100,000 0.11759532%
Modesto 219,294 $335,950 0.39506117%
Newman 11,962 $100,000 0.11759532%
Oakdale 23,237 $100,000 0.11759532%
Patterson 23,304 $100,000 0.11759532%
Riverbank 25,189 $100,000 0.11759532%
Turlock 74,820 $114,621 0.13478926%
Waterford 8,944 $100,000 0.11759532%
Unincorporated 113,014 $173,133 0.20359628%
Sutter 101,289 $308,426 0.36269458%
Live Oak 9,367 $100,000 0.11759532%
Yuba City 70,776 $108,426 0.12750394%
Unincorporated 21,146 $100,000 0.11759532%
Tehama 65,354 $400,000 0.47038128%
Corning 7,664 $100,000 0.11759532%
Red Bluff 14,272 $100,000 0.11759532%
Tehama 448 $100,000 0.11759532%
Unincorporated 42,970 $100,000 0.11759532%
Trinity 13,535 $100,000 0.11759532%
Tulare 481,733 $1,139,521 1.34002366%
Dinuba 26,517 $100,000 0.11759532%
Exeter 10,997 $100,000 0.11759532%
Farmersville 11,327 $100,000 0.11759532%
Lindsay 13,090 $100,000 0.11759532%
Porterville 59,571 $100,000 0.11759532%
Tulare 69,246 $106,082 0.12474763%
Visalia 139,254 $213,332 0.25086801%
Woodlake 8,054 $100,000 0.11759532%
Unincorporated 143,677 $220,107 0.25883610%
Tuolumne 53,465 $200,000 0.23519064%
Sonora 4,690 $100,000 0.11759532%
Unincorporated 48,775 $100,000 0.11759532%
Ventura 835,223 $1,605,974 1.88855068%
Camarillo 69,708 $106,790 0.12557993%
Fillmore 15,807 $100,000 0.11759532%
Moorpark 35,981 $100,000 0.11759532%
Ojai 7,436 $100,000 0.11759532%
Oxnard 204,675 $313,554 0.36872484%
Port Hueneme 23,374 $100,000 0.11759532%
San Buenaventura 105,415 $161,492 0.18990658%
Santa Paula 30,691 $100,000 0.11759532%
Simi Valley 124,468 $190,680 0.22423082%
Thousand Oaks 125,426 $192,148 0.22595667%
Unincorporated 92,242 $141,311 0.16617524%
Yolo 217,500 $506,157 0.59521718%
Davis 69,295 $106,157 0.12483590%
West Sacramento 53,967 $100,000 0.11759532%
Winters 7,618 $100,000 0.11759532%
Woodland 60,978 $100,000 0.11759532%
2021-22 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2021-22

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2021
Projected Allocations by
City/County
Percent of Allocation by
City/County
Unincorporated 25,642 $100,000 0.11759532%
Yuba 79,407 $300,000 0.35278596%
Marysville 12,201 $100,000 0.11759532%
Wheatland 3,610 $100,000 0.11759532%
Unincorporated 63,596 $100,000 0.11759532%
CALIFORNIA TOTAL 39,466,855 $85,037,400 100.00000000%
CALIFORNIA CITY TOTAL 33,109,291 $73,356,820 86.26418508% City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
21-37 Agenda Date: 3/9/2021

REPORT TO COUNCIL

SUBJECT
Action on Approval of the Spending Plan for Supplemental Law Enforcement Services Fund and Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

These distributions are not received in equal installments from month-to-month; therefore, spending over the course of the payment cycle can be unpredictable.

In recent years, the City of Santa Clara has received COPS funding as follows:

Funding Cycle Minimum Amount to
be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
City of Santa Clara Printed on 4/7/2021Page 1 of 5
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21-37 Agenda Date: 3/9/2021
Funding Cycle Minimum Amount to
be Allocated
Projected Allocation * Actual Amount
Received **
COP 11 - 12 $100,000 $224,246 $169,674
COP 12 - 13 $100,000 $191,055 $200,160
COP 13 - 14 $100,000 $191,913 $205,650
COP 14 - 15 $100,000 $191,446 $219,432
COP 15 - 16 $100,000 $189,093 $244,542
COP 16 - 17 $100,000 $190,585 $270,027
COP 17 - 18 $100,000 $196,976 $282,165
COP 18 - 19 $100,000 $196,976 $307,179
COP 19 - 20 $100,000 $195,075 $305,734
*The Projected Allocation column shows the California Department of Finance’s initial estimated grant allocation **This column reflects the amount in excess of the estimated grant allocated received by the Police Department, if any. This report requests action on behalf of the Council for the additional funding from FY 2019/20.

The COPS/SLESF grant does not have any application or other requirements; the monies are transferred to local entities through the County by operation of law (Government Code §§30061- 30063) and are to be expended in accordance with the requirements of those code sections. The Government Code contains the following requirements for a recipient agency:
· The funds shall be used exclusively for front line law enforcement services · The funds cannot be used to supplant other existing funding sources for general law enforcement services
· The City Council shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police services, in accordance with written requests submitted by the Chief of Police · Moneys in the fund shall not be transferred to, or intermingled with, the moneys in any other fund in the City treasury, except to the extent necessary to facilitate the appropriation and expenditure of those transferred moneys
· Once the appropriation of the grant funds is made, it cannot be subsequently altered by the City Council
· Administrative overhead costs cannot exceed of 0.5% of the City’s allocation · The funds cannot be used for a capital or construction project that does not directly support front line law enforcement services

DISCUSSION
Santa Clara County’s estimated allocation for front-line law enforcement equipment for Fiscal Year 2020/21 is $3,408,365. Based on the January 2020 population estimate of 129,104, the City of Santa Clara expects to receive $196,119 in COPS funding, as presented in Attachment 1.

In addition, in FY 2019/20, the Police Department received funding in excess of its’ FY allocation by $110,659, totaling $305,734. The anticipated FY 2019/20 allocation and funding plan was approved by City Council on December 10, 2019 (RTC 19-1255), with the understanding the Police Department would return to the City Council should additional funds become available. Staff recommends appropriating the additional funds as part of the FY 2020/21 COP grant budget.

In accordance with grant requirements, the Chief of Police hereby requests that the City Council appropriate existing and anticipated grant moneys for FY 2019/20 and FY 2020/21 to fund front line municipal police services, as described below. Given the grant allocation can vary, some, or all, of the items may be purchased. If additional grant funds become available, staff will bring forward a budget adjustment.

Current
Priority
Equipment, Program or Service * Estimated Amount **
1 Protective / safety gear and training equipment $40,000 2 Less lethal resources $40,000
3 Force option simulator accessories $5,000
4 Surveillance / recording equipment and
communication devices
$10,000
5 Forensic investigation equipment / data
extraction tool
$45,000
6 Uniform apparel for new bicycle unit members $5,000
7 Personal protective equipment $5,000
8 Special Response Team equipment $15,000
9 Crisis Negotiation Team tools $45,000
10 Equipment to support advances in technology $10,000
11 Crime scene / investigation gear $5,000
12 Crime analyst equipment / software $13,500
TOTAL $238,500
City of Santa Clara Printed on 4/7/2021Page 2 of 5
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21-37 Agenda Date: 3/9/2021
Current
Priority
Equipment, Program or Service * Estimated Amount **
1 Protective / safety gear and training equipment $40,000 2 Less lethal resources $40,000
3 Force option simulator accessories $5,000
4 Surveillance / recording equipment and
communication devices
$10,000
5 Forensic investigation equipment / data
extraction tool
$45,000
6 Uniform apparel for new bicycle unit members $5,000
7 Personal protective equipment $5,000
8 Special Response Team equipment $15,000
9 Crisis Negotiation Team tools $45,000
10 Equipment to support advances in technology $10,000
11 Crime scene / investigation gear $5,000
12 Crime analyst equipment / software $13,500
TOTAL $238,500
*Priorities may change over the course of the grant cycle and/or alternate funding sources may become available **Estimates to be fleshed out (e.g. vendor, number of items, promotions, etc.) as funding becomes available over the grant cycle
Staff will continue to evaluate priorities based on needs and the actual funding amount received as not all items may be funded.

FISCAL IMPACT
In October 2020, the City of Santa Clara received official notice from the California Department of Finance that its expected Citizens’ Option for Public Safety allocation for FY 2020/21 is $196,119.

In addition, in FY 2019/20, the Police Department received funding in excess of its’ FY allocation by $110,659, totaling $305,734.

Revenues and expenditures of the total COPS funding amount are recommended to be appropriated in the City’s Police Operating Grant Trust Fund.

Budget Amendment
FY 2020/21
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21-37 Agenda Date: 3/9/2021
Current
Budget
Increase /
(Decrease)
Revised
Budget
Police Operating Grant Trust Fund
Revenue
Grant Funding - COP20 $0 $110,659 $110,659
Grant Funding - COP21 $0 $196,119 $196,119
Expenditures
Citizen’s Option for Public Safety FY
2019/20
$0 $110,659 $110,659
Citizen’s Option for Public Safety FY
2020/21
$0 $196,119 $196,119
Although equipment purchased with the grant funds will not initially create any additional cost for the City, it is possible that future repair or other servicing, or replacement costs, for such equipment would create an expense. The department will absorb such costs within future budget allocations.

COORDINATION
This report has been coordinated with the Finance Department, City Attorney’s Office and Police Department.

RECOMMENDATION

1. Approve the spending plan for funds received from the Citizen’s Option for Public Safety Programs Supplemental Law Enforcement Services Fund;

2. Approve a FY 2020/21 budget amendment in the Police Operating Grant Trust Fund to recognize revenue in the amount of $196,119 for the anticipated Fiscal Year 2020/21 revenue and establish the Citizen’s Option for Public Safety FY 2020/21 appropriation in the amount of $196,119 (five affirmative Council votes required for revenue actions only); and

3. Approve a FY 2020/21 budget amendment in the Police Operating Grant Trust Fund to recognize revenue in the amount of $110,659 for revenue received in excess of the previously approved allocation for the COPS program from Fiscal Year 2019/20 and establish a Citizen’s Option for Public Safety FY 2019/20 appropriation in the amount of $110,659 (five affirmative Council votes required for revenue actions only).

Reviewed by: Patrick Nikolai, Chief of Police
Approved by: Deanna J. Santana, City Manager

ATTACHMENTS
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21-37 Agenda Date: 3/9/2021

1. Letter from the California Department of Finance with Citizens’ Option for Public Safety percentages and allocation
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23-858

REPORT TO COUNCIL

SUBJECT
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara , CA 95050
santaclaraca .gov
@SantaClaraCi ty
Agenda Date: 9/19/2023
Action to Approve Amendment No. 1 to the Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) Program and Approve the Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
Over the past decade, there has been an increase in calls for service for persons experiencing mental health crises throughout the state. Over this same timeframe , there has been concern about the overrepresentation of persons with mental illnesses in jails and prisons which has led to diverting individuals with mental health struggles at the earliest point possible. As a result, law enforcement has seen a significant increase in individuals experiencing crises.

Several initiatives have been implemented to address these issues in the Santa Clara community :
• 2015, two-year $220,000 agreement with the County of Santa Clara Behavioral Health Services Department (BHSD) for intensive case management for up to 20 chronically homeless individuals. Agreement has been extended over the years with a current expiration of 2024.
• 2017, County Board of Supervisors approved the development of a BHSD Psychiatric Emergency Response Team (PERT) program and subsequent Mobile Crisis Response Team (MCRT) to assist with in-field response to in-progress crises. The Police Department utilizes this resource as appropriate and available.
• 2018, the City Council approved $180,000 in Supplemental Law Enforcement Services funding to hire a mental health clinician .
• 2019, the Police Department rebranded the Nuisance Suppression Unit to the Community Response Team (CRT) with a shift to promote community wellness, often among vulnerable communities .
• 2020, the Police Department reallocated two police officers to CRT and trained them as Crisis Intervention Specialists (CIS); in Fiscal Year 2022/23, the Police Department had 836 mental health contacts, resulting in 270 detentions and 356 Crisis Intervention Specialist cases.

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23-858 Agenda Date: 9/19/2023
• 2021 , the Police Department developed a Special Needs Awareness Program to improve police interactions with members of our community.
• 2022, the Police Department established a Memorandum of Understanding (MOU) with the County of Santa Clara to establish a Psychiatric Emergency Response Team (PERT) program and dedicate a clinician to CRT supporting the CIS's.

In addition, the Police Department developed a partnership with PRAGNYA (Preparing Resources & Alliances Galvanizing Neurodiversity Acculturation) and has since offered two community programs.
• 2023, the City Council authorized an additional $70,000 in Supplemental Law Enforcement Services funding to go toward a mental health clinician.

The County of Santa Clara's staffing levels , combined with complications connected with the pandemic, have not allowed the Police Department to onboard a PERT clinician to join the efforts of CRT until recently.

On June 27, 2023, Kerrie Wood joined the Police Department as a mental health clinician with the training, skills and experience to support CRT. This cross-system collaboration is intended to provide rapid intervention and improved response and outcomes for individuals with mental illness and substance abuse who come in contact with law enforcement. Ms. Wood previously served as a PERT clinician for the Morgan Hill Police Department.

DISCUSSION
On November 13, 2018, the City Council approved the Supplemental Law Enforcement Services spend plan for the FY 2018/19 allocation. As part of this spend plan, $180,000 was allocated for an agreement with the Santa Clara County mental health provider. On August 30, 2022, the City Council authorized the City Manager to negotiate and execute a Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team program in a form substantially similar to a draft included in the report (RTC #22-931). An MOU was negotiated in the amount of $180,000 for a term through December 31 , 2023. As of June 30, 2023, the remaining balance of this allocation is approximately $168,518.

The initial MOU terms were based on the assumption the County would be able to provide the City with a clinician by December 2022 to work for approximately one year. Unfortunately, County staffing levels did not allow their organization to dedicate a staff member to the Santa Clara Police Department until June 2023. As a result, the available funding will not be spent over the balance of the MOU period.

In addition , on February 7, 2023, the City Council authorized an additional $70,000 in Supplemental Law Enforcement Services Funds (RTC #23-1418) to fund a PERT clinician.

Amendment No. 1 to this MOU extends the term to December 31 , 2025 and increases the not-to exceed amount to $250,000.

ENVIRONMENTAL REVIEW
This action being considered does not constitute a "project" within the meaning of the California City of Santa Clara Page 2 of 4 Printed on 9/7/2023
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23-858 Agenda Date: 9/19/2023
Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment

FISCAL IMPACT
As discussed above, funding for a mental health clinician was appropriated in prior fiscal years using Supplemental Law Enforcement Services funding in the Police Operating Grant Trust Fund. In FY 2018/19, the initial $180,000 was approved , with an additional $70,000 approved in FY 2022/23. The remaining balance of this funding is recommended to be carried over from FY 2022/23 to FY 2023/24 as detailed in the table below.

Budget Amendment
FY 2023/24
Current Increase/
(Decrease)
Police Operating Grant Trust
Fund
Fund Balance
Beginning Fund Balance
Expenditures
$0
Citizens' Option for Public Safety $0
2019
Citizens' Option for Public Safety $0
2023
$238,518
$168,518
$70,000
Revised
$238,518
$168,518
$70,000
There are nominal expenses to staff for monitoring the work, attending cooperative training(s) and/or processing invoices from the County of Santa Clara for expenses.

COORDINATION
This report was coordinated with the Finance Department, City Attorney's Office and Police Department.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email clerk@santaclaraca .gov <mailto:clerk@santaclaraca .gov> or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Authorize the City Manager to Execute Amendment No. 1 to the Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) Program to extend the term to December 31, 2025 and increase the not-to-exceed City of Santa Clara Page 3 of 4 Printed on 9/7/2023
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23-858 Agenda Date: 9/19/2023
amount to $250,000, in a final form approved by the City Attorney; and

2. Authorize the City Manager to execute future amendments to the Memorandum of Understanding with the County of Santa Clara for Psychiatric Emergency Response Team (PERT) Program to extend the term and increase the not-to-exceed amount to reflect receipt of additional grant funds allocated for this purpose, subject to the appropriation of funds, in a final form approved by the City Attorney.

3. Approve the FY 2023/24 Budget Amendment in the Police Operating Grant Trust Fund recognizing beginning fund balance of $238,518 from supplemental law enforcement services funding received, increase the Citizens' Option for Public Safety 2019 appropriation in the amount of $168,518, and increase the Citizens' Option for Public Safety 2023 appropriation in the amount of $70,000 (five affirmative Council votes required for the use of unused balances).

Reviewed by: Pat Nikolai, Chief of Police
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Report to Council #22-931 dated August 30, 2022

2. Report to Council #23-1418 dated February 7, 2023

3. Amendment No. 1 to the Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) program
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FIRST AMENDMENT TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA REGARDING

PSYCHATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL

HEALTH COLLABORATION PROGRAM
The Memorandum of Understanding (MOU) between the City of Santa Clara (CITY) and County of Santa Clara (COUNTY) regarding the Psychiatric Emergency Response Team (PERT) Justice and Mental Health Collaboration program is hereby amended as follows:

AMENDMENT TERMS AND CONDITIONS

1. Section 1.1 under Article 1 "Term; Extensions; Termination", is hereby replaced in its entirety as follows:
"The initial term of this MOU is from the date the MOU is executed by both parties to December 31, 2025, or until the CITY's available appropriation in the amount of $240,000 is exhausted, whichever occurs first."

2. Section 2.2 under Article 2 "Scope Of Services", is hereby modified to add the following prov1s10ns:
s. Identify a designated PERT Officer to collaborate and partner with the BHSD PERT Clinician.
t. The CITY shall collaborate with the BHSD on any PERT Clinician background clearance prior to city assignment.

3. Section 3.2.b.1 under Article 3 "Funding/Financial Responsibilities", is hereby replaced in its entirety as follows:
"The CITY shall reimburse COUNTY for the salary and benefits of the BHSD PERT Clinician. The maximum financial obligation of CITY shall not exceed $240,000.

4. Section 4.7 under Article 4 "Notices", is hereby replaced in its entirety as follows:

All notices required under the terms of this MOU will be in writing and must be transmitted by electronic mail or deposited in the United States Mail, certified mail, return receipt requested, addressed to the parties as set forth below:

COUNTY OF SANTA CLARA:

Bruce Copley, Director
BHSD Access and Unplanned Services
[email protected]
S. Bascom Ave., Suite 200
San Jose, CA 95128
( 408) 885-3957
CITY OF SANTA CLARA:

Jovan D. Grogan
Office of the City Manager
manager@santac laraca.gov
1500 Warburton Avenue
Santa Clara, CA 95050
(408) 615-2210
Except as set forth herein, all other terms and conditions of the MOU shall remain in full force and effect; provided, however, in the event of any conflict between the terms of this First Amendment and the MOU, the terms of this First Amendment shall control. The MOU as amended by this First Amendment constitutes the entire MOU of the parties concerning the subject matter herein and supersedes all prior oral and written agreements, representations, and understandings concerning such subject matter.

IN WITNESS WHEREOF, the parties have executed this First Amendment as set forth below. "COUNTY" County of Santa Clara
1'1 ~ ~ 12/1~/20?:e>
~8:;,; ~~Hada Date
Chie!f Procurement Officer
APPROVED AS TO FORM AND LEGALITY:

Date
APPROVED:

Sherri Terao, E.d. D Date
Director
Behavioral Health Services Department
APPROVED:
!J:,,,dt,/1[?/~ Jo/ tS /-,__ 3
Vincent DePaul Robben ~
Health Care Financial Manager
County of Santa Clara Health System
"CITY" City of Santa Clara, a Municipal
Co1 oration and Charter City
IO t.{ -,.J
Date

APPROVE AS TO FORM AND
LEGALITY:
len R. Googins
ity Attorney
Date

SECOND AMENDMENT TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA REGARDING

PSYCHATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL

AMENDMENT TERMS AND CONDITIONS

1. Section 1. 1 under Article 1 "Term; Extensions; Termination", is hereby replaced in its entirety as follows:
"The initial term of this MOU is from the date the MOU is executed by both parties to June 30, 2025, or until the COUNTY's available funding is exhausted, whichever occurs first."
This Agreement is contingent upon the appropriation of sufficient funding by the County for the services covered by this Agreement. If funding is reduced or deleted by the County for the services covered by this Agreement, the County has the option to either terminate this Agreement with no liability occurring to the County or to offer an amendment to this Agreement indicating the reduced amount.

2. ARTICLE 4, MISCELLANEOUS PROVISIONS, is hereby modified to add the following provision:

4.8 Levine Act Compliance:

Contractor will comply and will ensure that its agents ( as that term is defined under 2 Cal. Code Regs. § l 8438.3(a)) and its subcontractors identified in Contractor's proposal responding to a County solicitation and/or identified in this Agreement ("Subcontractors") comply, with California Government Code section 84308 ("Levine Act") and the applicable regulations of the Fair Political Practices Commission concerning campaign disclosure (2 California Code of Regulations sections 18438.1 - 18438.8), which (I) require a party to a proceeding involving a contract to disclose on the record of the proceeding any contribution, as defined by Government Code section 84308(a)(6), of more than $250 that the party or their agent has made within the prior 12 months, and (2) prohibit a party to a proceeding involving a contract from making a contribution, as defined by Government Code section 84308(a)(6), of more than $250 to any County officer during the proceeding and for 12 months following the final decision in the proceeding. Contractor agrees to submit any disclosures required to be made under the Levine Act at the Office of the Clerk of the Board of Supervisors website at http://www.sccgov.org/levineact, and II
II
II
II
II
II
Contractor shall require Subcontractors to do the same. If this Agreement is to be considered or voted upon by the County's Board of Supervisors, Contractor shall complete the Levine Act Contractor Form: Identification of Subcontractors and Agents, and if applicable, shall ensure that any Subcontractor completes the Levine Act Subcontractor Form: Identification of Agents, and Contractor must submit all such forms to the County as a prerequisite to execution of the Agreement

3. Section 4.7 under Article 4 "Notices", is hereby replaced in its entirety as follows:

COUNTY OF SANT A CLARA:

Soo Jung, Director
Cross Systems Initiatives & Housing
soo.jung'l7Jhhs.sccgov.org
S. Bascom Ave., Suite 200
San Jose, CA 95128
(408) 885-3885
CITY OF SANT A CLARA:

Jovan D. Grogan
Office of the City Manager
[email protected]
1500 Warburton Avenue
Santa Clara, CA 95050
(408) 615-2210
Except as set forth herein, all other terms and conditions of the MOU shall remain in full force and effect; provided, however, in the event of any conflict between the terms of this First Amendment and the MOU, the terms of this First Amendment shall control. The MOU as amended by this First Amendment constitutes the entire MOU of the parties concerning the subject matter herein and supersedes all prior oral and written agreements, representations, and understandings concerning such subject matter.

IN WITNESS WHEREOF, the parties have executed this First Amendment as set forth below. "COUNTY" County of Santa Clara "CITY" City of Santa Clara, a Municipal Corporation and Charter City
10/2-~ 2A
Date
APPROVED AS TO FORM AND LEGALITY:

Megan
Deputy County Counsel
APPROVED:

Sherri Terao, E.d. D Date
Director
Behavioral Health Services Department
APPROVED:

Health Care Financial Manager
County of Santa Clara Health System

APPRO VE AS TO FORM AND
LEGALITY:

Date

BLUE RO UTE SHEET-CITY MANAGER REVIEW /APPROVAL REQUIRED Originating
Depar tment (OD): Police -------- --
Date
Submitted: 9/10/24
Caro lyn
Return To: McDowell Phone Ext.: 4892 --- - -
OD: FILL OUT SECTIO S # l-#7 {FRONT) AND #1-#4 {BACK) BEFORE ROUTING (1) Document: Second Amendme nt to the MOU between the City and County for PERT Program/!vlental Health Clinicia n [ AME OF DOCUMENT A D CONTRACTOR/OTHER PARTY]
(2) Indicate signatu re authority:

D Service Agreements with a total taxable value of $250,000 or less (exc lusive of taxes and shipping) over a five-year period per Ordinance 2050 (CC Actio n - August 30, 2022) D Miscellaneous Agreements including those that allow the use of the City name; rental agreements for City-owned prop erty; licensing or conditional use agreements; confidentiality agreements; nondisclosure agreements; and partn ership, cost sharing, in-kind and service agreements with other public or private entities per Reso lution 6603 (CC Action - July 13, 1999)
D Certificate of Acceptance for Designated Property lnterests per Resolution 5600 (CC Action - May 28, 1991) D Routine Police Agreements including the use of City facilities; off-duty office rs; specia l events; hold harmless and indemn ification agreements from third parties; and releases of liability per Resolution 6000 (CC Action - April 4, l 995) ~ Other: In-kind serv ice with SC County for clinician
(3) Cost impact: $0
- ------ - ---- - - ------ --- --- --- ---------- -
( -t) Was this service budgeted for this fiscal year?
D Yes
~ No. Ifno, please descr ibe below how the department will fund this unbudgeted service and consult with department's assigned budget analyst to ensure that there is sufficient funding. (5) Is insurance comp liant?
(6)
(7)
(8)
(9)
D Yes, per attached EBIX printout. (Disrega rd #8)
D o, this agreement requires Risk Management review . (Complete #8) :81 NI A (i.e . Hold Harml ess Agreements, Grant Funding , Indemnification language in lieu of insurance. etc.) (Disregard #8) Is Notary needed?
D Yes (Please tag Notary page)
~ 0
Department head originating agreement:

RISK MANAGEMENT
Please descr ibe why contract does not require EBIX approval: _ _ Approved:
[RISK MA1 AGER)

CITY ATTORNEY'S OFF ICE
Date:
(10) CITY CLER.K'S OFFICE
Attached: _ _____ origina l(s) ______ copy(ies)
Tran smit the attached original / copy to contractor
Fully executed origina l on file in City Clerk's Office Date Processed by Clerk 's Office :

Pag.: I of 2
( 1)
ClTY MANAGE R REQUlRED lNF ORMA TION
Scope of Services:

Original Agree ment - Authorize the City Manager to enter into agreemen t with County for PERT progr am (clin ician working from PD) up to $180,000 utilizing COP 19 grant funding through 12/31/2023 l
st
Amendment - Added $70,000 in CO P 22 grant funding to amount available to spen d on a clinician and extende d term to 12/3 1/2025
2nd Amendment - County, contingent upon the appropriation of funds, to pay for clinician through 6/20/2025 or until the County's available funding is exhausted
(Z) Term of Agreement: Through 6/30/2025 or when available Cou nty funding is exhauste d (3)
[START DATE AND END DATE OF THE AGR.EEME T/DOCUME1 T]
VE'.'ffiOR SELEC TION INFORMAT IO!\: (Please reference the Procurement Guide on the City" s Intranet Site.) Indicate Procurement Process:
□ Sole/Single Sou rce (Please include justificatio n memo with this form) □ Purchase from other pub lic agency or util ization of othe r public agency competitive process (Specify other agency compe titive process or pre- nego tiated cont ract, if applicable): __ □ Selectio n Process: Informal Reques t for Quotes with an estimated tota l taxable value greater than $15,000 and less than or equal to $ 100,000 (exclusive of taxes and shipping) over a five-year period. inclusive of any optio ns to extend the agree ment during the five-year period.

D Selection Process: Informa l Reques t for Quotes with an estimated total taxable value greater than $ I 00,000 and less than or equa l to $250,000 (excl usive of taxes and shipping) over a five-year period, inclusive of any optio ns to extend the agreement during the five-year period .
□ Selection Process: Formal Request for Proposals (RFP)/Statcment of Qualifications (SOQ), or Request for Bids (RFB) with an estimated total taxab le value of greater than $250,000 (exclusive of taxes and shippin g) ove r a five year period, inclusive or any options to exte nd the agreement dur ing the five-year period . 181 Other (Specify): Partnership with SC County for PERT Program D This contract requires prevailing wage compliance and registration with Department of Industrial Relations. If this oox is checked, attach proo f of DIR registration.

Vendo r Outreach Process : □ Telep hone □ Email D Bid otification System ;:J Other: _ _ ;Briefly summ arize the number of bids received and the basis for recommendin g this vendor for contract award:
;n/a
(4) HISTO RY:

Has the departmem retained the same con tracto r for similar services in last 5 years? D No. [f no. no further information required.
i8l Yes. [fyes . please complete the followi ng section.

Late 2022 through 12/31/2023; extended to 12/3 1/2025; this amendment extends to Term of Agreement: 6/20/2025 ------------------- - - - ----------- - -1 nit i a I S 180,000; I '1 Amendment added $70,000; this amendment has the County providing Contr act Amount: S the serv ice in-kind ------------ ---- ----- ----- - --------

Page 2 ends

23-858

REPORT TO COUNCIL

SUBJECT
City of Santa Clara
Agenda Report
1500 Warburt on Avenue
Santa Clara, CA 95050
santacla raca.gov
@SantaC laraCity
Agenda Date: 9/19/2023
Action to Approve Amendment No. 1 to the Memorandum of Understand ing with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) Program and Approve the Related Budget Amendment

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructu re

BACKGROUND
Over the past decade , there has been an increase in calls for service for persons experiencing mental health crises throughout the state. Over this same timeframe , there has been concern about the overrepresentation of persons with mental illnesses in jails and prisons which has led to diverting individua ls with mental health struggles at the earliest point possible . As a result, law enforcement has seen a significant increase in individuals experiencing crises.

Several initiatives have been implemented to address these issues in the Santa Clara community :
• 2015, two-year $220,000 agreement with the County of Santa Clara Behavioral Health Services Department (BHSD) for intensive case management for up to 20 chronically homeless individuals. Agreement has been extended over the years with a current expiration of 2024.
• 2017, County Board of Supervisors approved the development of a BHSD Psychiatric Emergency Response Team (PERT) program and subsequent Mobile Crisis Response Team (MCRT) to assist with in-field response to in-progress crises. The Police Department utilizes this resource as appropriate and available .
• 2018, the City Council approved $180,000 in Supplemental Law Enforcement Services funding to hire a mental health clinician.
• 2019, the Police Department rebranded the Nuisance Suppression Unit to the Community Response Team (CRT) with a shift to promote community wellness , often among vulnerable communities .
• 2020, the Police Department reallocated two police officers to CRT and trained them as Crisis Intervention Specialists (CIS); in Fiscal Year 2022/23, the Police Department had 836 mental health contacts, resulting in 270 detentions and 356 Crisis Intervention Specialist cases.

City of Santa Clara Page 1 of 4 Printed on 12/19/2023
'·
_________________________________ .:.:......:...:..__~
23-858 Agenda Date: 9/19/2023
• 2021, the Police Department developed a Special Needs Awareness Program to improve police interactions with members of our community.
• 2022, the Police Department established a Memorandum of Understanding {MOU) with the County of Santa Clara to establish a Psychiatric Emergency Response Team {PERT) program and dedicate a clinician to CRT supporting the CIS's.

In addition, the Police Department developed a partnership with PRAGNYA {Preparing Resources & Alliances Galvanizing Neurodiversity Acculturation) and has since offered two community programs.
• 2023, the City Council authorized an additional $70,000 in Supplemental Law Enforcement Services funding to go toward a mental health clinician.

The County of Santa Clara's staffing levels, combined with complications connected with the pandemic, have not allowed the Police Department to onboard a PERT clinician to join the efforts of CRT until recently.

In June 2023, the Police Department hired a mental health clinician with the training, skills and experience to support CRT. This cross-system collaboration is intended to provide rapid intervention and improved response and outcomes for individuals with mental illness and substance abuse who come in contact with law enforcement.

The County of Santa Clara captures detailed records related to the work of the PERT clinician (e.g., number of calls for service where assistance is provided, time spent on each call, outside resources utilized, disposition, etc.). The Police Department will utilize this information to evaluate the efficiency of the program.

DISCUSSION
On November 13, 2018, the City Council approved the Supplemental Law Enforcement Services spend plan for the FY 2018/19 allocation. As part of this spend plan, $180,000 was allocated for an agreement with the Santa Clara County mental health provider. On August 30, 2022, the City Council authorized the City Manager to negotiate and execute a Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team program {RTC #22-931 ). An MOU was negotiated in the amount of $180,000 for a term through December 31, 2023. As of June 30, 2023, the remaining balance of this allocation is approximately $168,518.

In addition, on February 7, 2023, the City Council authorized an additional $70,000 in Supplemental Law Enforcement Services Funds {RTC #23-1418) to fund a PERT clinician. Amendment No. 1 to this MOU extends the term to December 31, 2025 and increases the not-to-exceed amount to $250,000.

City of Santa Clara Page 2 of 4 Printed on 12/19/2023
' -
...
23-858 Agenda Date: 9/19/2023

ENVIRONMENTAL REVIEW
This action being considered does not constitute a "project'1 within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment

FISCAL IMPACT
As discussed aboveI funding for a mental health clinician was appropriated in prior fiscal years using Supplemental Law Enforcement Services funding in the Police Operating Grant Trust Fund. In FY 2018/191 the initial $1801000 was approvedI with an additional $701000 approved in FY 2022/23. The remaining balance of this funding is recommended to be carried over from FY 2022/23 to FY 2023/24 as detailed in the table below.

Budget Amendment
FY 2023/24
Current
Police Operating Grant Trust
Fund
Fund Balance
Beginning Fund Balance $0
Expenditures
Citizens' Option for Public Safety $0
2019
Citizens' Option for Public Safety $0
2023
Increase/
(Decrease)
$238,518
$168,518
$70,000
Revised
$238,518
$168,518
$70,000
There are nominal expenses to staff for monitoring the work, attending cooperative training(s) and/or processing invoices from the County of Santa Clara for expenses.

COORDINATION
This report was coordinated with the Finance Department, City Attorney's Office and Police Department.

RECOMMENDATION
City of Santa Clara Page 3 of 4 Printed on 12/19/2023
.... ----------------------------------~
23-858 Agenda Date: 9/19/2023

1. Authorize the City Manager to Execute Amendment No. 1 to the Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) Program to extend the term to December 31, 2025 and increase the not-to-exceed amount to $250,000, in a final form approved by the City Attorney;

2. Authorize the City Manager to negotiate and execute future addendums to (a) extend the term of the agreement for up to two additional years through December 31, 2027; and (b) revise the maximum compensation of for the PERT program should additional grant funds become available for a maximum not-to-exceed amount of $500,000 subject to budget appropriations and review and approval as to form by the City Attorney; and,

Reviewed by: Pat Nikolai, Chief of Police
Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Report to Council #22-931 dated August 30, 2022

2. Report to Council #23-1418 dated February 7, 2023

3. Amendment No. 1 to the Memorandum of Understanding with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) program
City of Santa Clara Page4 of4 Printed on 12/19/2023

FIRST AMENDMENT TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA REGARDING

PSYCHATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL

AMENDMENT TERMS AND CONDITIONS

1. Section 1.1 under Article 1 "Term; Extensions; Termination", is hereby replaced in its entirety as follows:
"The initial term of this MOU is from the date the MOU is executed by both parties to December 31, 2025, or until the CITY' s available appropriation in the amount of $240,000 is exhausted, whichever occurs first."

2. Section 2.2 under Article 2 "Scope Of Services", is hereby modified to add the following provisions:
s. Identify a designated PERT Officer to collaborate and partner with the BHSD PERT Clinician.
t. The CITY shall collaborate with the BHSD on any PERT Clinician background clearance prior to city assignment.

3. Section 3.2.b.l under Article 3 "Funding/Financial Responsibilities", is hereby replaced in its entirety as follows:
"The CITY shall reimburse COUNTY for the salary and benefits of the BHSD PERT Clinician. The maximum financial obligation of CITY shall not exceed $240,000.

4. Section 4.7 under Article 4 "Notices", is hereby replaced in its entirety as follows:

COUNTY OF SANTA CLARA:

Bruce Copley, Director
BHSD Access and Unplanned Services
[email protected]
S. Bascom Ave., Suite 200
San Jose, CA 95128
( 408) 885-3957
CITY OF SANTA CLARA:

Jovan D. Grogan
Office of the City Manager
[email protected]
1500 Warburton Avenue
Santa Clara, CA 95050
( 408) 615-2210
Except as set forth herein, all other tenns and conditions of the MOU shall remain in full force and effect; provided, however, in the event of any conflict between the terms of this First Amendment and the MOU, the tenns of this First Amendment shall control. The MOU as amended by this First Amendment constitutes the entire MOU of the parties concerning the subject matter herein and supersedes all prior oral and written agreements, representations, and understandings concerning such subject matter.

IN WITNESS WHEREOF, the parties have executed this First Amendment as set forth below. "COUNTY" County of Santa Clara
Ju~~ 12-/ 14 IU>_2.~
~8:~~;~;da Date
Chie,!f Procurement Officer
APPROVED AS TO FORM AND LEGALITY:

APPROVED:

Sherri Terao, E.d. D Date
Director
Behavioral Health Services Department
APPROVED:
a,.:,, -cn,IR./44. / 0) 15 J-z._ 3
Vincent DePaul Robben 'i,;re
Health Care Financial Manager
County of Santa Clara Health System
"CITY" City of Santa Clara, a Municipal
Co oration and Charter City
'0 t.( -..J
Date

APPROVE AS TO FORM AND
LEGALITY:
22-931

REPORT TO COUNCIL

SUBJECT
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara , CA 95050
santaclaraca .gov
@SantaC laraCity
Agenda Date: 8/30/2022
Authorize the City Manager to negotiate and execute a Memorandum of Understand ing (MOU) with the County of Santa Clara for a Psychiatric Emergency Response Team (PERT) program in a form substantially similar to the attached draft MOU

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
Over the past decade, there has been an increase in calls for service for persons experiencing mental health crises throughout the region. Over this same timeframe , there has been concern at the county and State level about the overrepresentation of persons with mental illnesses in jails and prisons. The criminal justice system has emphasized diverting individuals with mental health struggles at the earliest point possible , preferably according to the system at the initial point of contact with law enforcement. Meanwhile , law enforcement agencies continue to come across the same individuals experiencing crises.

In 2015, the Police Department coordinated a two-year $220,000 agreement with the County of Santa Clara Behavioral Health Services Department (BHSD) for intensive case management for up to 20 chronically homeless individuals. This agreement has been amended every two years and expired on June 30, 2022. The Community Development Division is in negotiations with the BHSD for a $250,000 agreement for intensive case management for chronically homeless individuals , plus $100,000 for homeless prevention services. If approved , this two-year agreement will expire on June 30, 2024.

In 2017, the County Board of Supervisors approved the development of a BHSD Psychiatric Emergency Response Team (PERT) program. The PERT program was established to provide the highest possible level of service to someone in acute mental crisis before the situation worsens or requires hospitalization . The following year, the County established a pilot Mobile Crisis Response Team (MCRT). The MCRT provides law enforcement agencies throughout the County with in-field response to in-progress crises.

In 2019, the Police Department rebranded the Nuisance Suppression Unit to the Community Response Team (CRT). With the rebranding came a shift in emphasis from nuisance suppression and abatement to expanded goals of crime reduction, addressing long-term public safety issues and promoting community wellness , often among vulnerable commu nities.

During the same timeframe , numerous law enforcement agencies throughout the United States started pairing police officers with licensed clinicians to respond to calls involving an individual in a City of Santa Clara Page 1 of 5 Printed on 6/29/2023
22-931 Agenda Date: 8/30/2022
mental health crisis. Retired Police Chief Michael J. Sellers began communicating with BHSD about the Police Department's interest in establishing a PERT and Mental Health Collaboration Program in partnership with the County.

While the Police Department utilizes the MCRT as needed, and collaborates with its two clinicians on unique cases, these resources do not match the demand County-wide. As a result, on November 13, 2018, the Police Department sought City Council approval for the Citizen's Option for Public Safety {COPS) program Supplemental Law Enforcement Services Fund spending plan and the related budget amendment (RTC 18-930); the item passed unanimously. Of the $307, 179 received as part of this funding allocation, $180,000 was earmarked for a Memorandum of Understanding (MOU) with BHSD to establish a pilot PERT program with a mental health clinician.

While BHSD utilized Mental Health Services Act {Proposition 63) funding to establish PERT partnerships with the Santa Clara County Sheriff's Office, San Jose, Palo Alto and Gilroy Police Departments according to youth suicide statistics and an interest to expand geographical coverage, BHSD's staffing levels precluded their ability to enter into an MOU with the Santa Clara Police Department at that time.

Meanwhile, in December 2020, the CRT expanded to include two Crisis Intervention Specialists (CIS). CIS operates from an unmarked vehicle, officers wear plain clothes, and are tasked with responding to calls for service that may involve a mental, behavioral or emotional health situation, identifying the situation, assisting with coordinating social services and conducting follow-up with family members following the episode. CIS also makes contact with individuals and/or families that have come to the attention of the Police Department where mental health services may be needed.

In 2021, the Police Department responded to 1, 169 mental health-related events, 31 % of which resulted in psychiatric hospitalization. CIS members were able to follow up on 460 reported mental health incidents where collaboration with family members and a connection to resources would be most beneficial.

In January 2022, the Police Department initiated the Special Needs Awareness Program (SNAP). It, too, is designed to improve police interactions with members of the community. SNAP provides first responders with important information when responding to calls for service that involve individuals with special needs. Participation in SNAP is voluntary, and information collected is stored in a confidential database. This database is accessed by public safety dispatchers should an emergency or non-emergency call for service involve the registered individual, their associated vehicle license plate number or address. In this case, relevant information may be disclosed to responding first responders alerting responding personnel of accommodations that may need to be considered upon arrival and/or during the incident.

Training
For years, the Police Department's Training Unit has incorporated innovative strategies to improve the officers' decision-making ability when encountering individuals who resist lawful action. These strategies {e.g. time, distance, cover, etc.) and tactics (e.g. active listening, negotiation, less lethal equipment, etc.) help increase the odds of the City's officers decreasing the intensity of a given situation. These tools are intended to empower officers to assess the risk, evaluate options in response to perceived threats and consider the consequences of alternative responses for better outcomes for officers and the community, ideally with a reduction in the amount of force necessary.

City of Santa Clara Page 2 of 5 Printed on 6/29/2023
22-931 Agenda Date: 8/30/2022
As a result, the Police Department has been meeting and/or exceeding all of the new Federal guidelines for some time through Department policy and/or California State mandates.

Training includes, but is not limited to, Crisis Intervention Training (CIT) among public safety dispatchers and police officers to help recognize signs of suicidal or homicidal ideation, self-injurious behavior, mood disorders, psychotic disorders and substance misuse. CIT programs create connections between law enforcement, mental health providers, hospital emergency services and individuals with mental illness and their families. Through intensive training and these collaborative partnerships, CIT improves communication, minimizes the use of force, increases officer and community safety and identifies mental health resources for those in crisis. CIT is also intended to aid in keeping people with mental illness out of jail through reduced arrests and treatment for recovery.

DISCUSSION
Nationally, psychologists have long played an important role in policing, including assessing the mental health of officer candidates, and counseling officers who may be struggling after experiencing traumatic incidents. Now, after highly visible incidents across the country have brought into question the adequacy of police officers' training to respond to mental health crisis calls, progressive law enforcement agencies are partnering with clinicians to collaborate more closely on emergency responses.

In 2021, it is estimated that approximately 2% of police calls for service in the City of Santa Clara involve an individual behaving erratically or experiencing a mental health crisis; people disabled by substance abuse and/or intoxication is much more difficult to quantify but is undoubtedly greater. The vast majority of these calls do not involve crimes or violence, yet the broader community is ill equipped to safely and effectively handle the situation. Individuals in crisis often encounter barriers preventing them from receiving the proper services, and unmet attention can result in added reliance on law enforcement. While there has been national attention to make critical support services more accessible, locally there are not services to match demand.

From 2020 through present, a number of local (e.g. lockdown, quarantine, physical distancing, masking), national (e.g. impeachment trial and election protests, stock market crash, wildfires, civil unrest and call for social justice, curfew, unprecedented unemployment, gun violence, Roe vs Wade Supreme Court decision) and global (e.g. pandemic, vaccine rollout) incidents have fostered feelings of uncertainty, fear and loneliness. These factors, alone or combined, have translated into higher levels of psychological distress, stress, anxiety and/or depression. ~ear Police Police Events Number of Events with Events
Calls for Self- Involving Incidents a Mental Resulting
Service Initiated Use of that Health in a
Calls for Force Involved Disposition Detention
Service the Code
Discharge
of a
Firearm
2019 61,931 17,608 100 1 n/a n/a **
2020 68,865 18,339 87 0 136 * n/a **
2021 61,421 14,921 84 0 1,181 371
City of Santa Clara Page 3 of5 Printed on 6/29/2023
22-931 Agenda Date: 8/30/2022
po22 •• F6,o44 r,024 153 10 1509 1112
*Mental health disposition code added in late-2020 to the computer aided dispatch system in anticipation of implementation of Assembly Bill 953, The Racial and Identity Profiling Act of 2015
** Data track more effectively with the establishment of the Police Department's Crisis Intervention Specialists
*** Statistics through June 30, 2022
The proposed MOU between the City and County is intended to support the Police Department's interest in having a proactive response to the community's needs and is intended to create another viable alternative to:
• Promote interagency and community collaboration, including working with the City's new Homelessness Task Force
• Identify prevention and early-intervention strategies • Increase access to and use of mental health services among underserved groups • Improve outcomes for consumers using crisis services, including reduced emergency interventions, criminal justice involvement and psychiatric hospitalizations • Expand upon the Police Department's access to training and improve law enforcement's knowledge of mental health issues
• Collect data associated with this new model to guide future experimentation The clinician will work with the Police Department, crisis services, and communities to support individuals and their families in navigating systems and supports. With specialized knowledge and the ability to engage people who may be at risk for "wellness checks," access to the clinician may help prevent crises and avoid unnecessary hospitalization, police interactions, and arrests.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.

City of Santa Clara Page4 of 5 Printed on 6/29/2023
22-931 Agenda Date: 8/30/2022

COORDINATION
The report has been coordinated with the Finance Department and City Attorney's Office.

ATTACHMENTS

1. Memorandum of Understanding (MOU) with the County of Santa Clara City of Santa Clara Page 5 of 5 Printed on 6/29/2023

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF SANTA CLARA AND THE

COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT)

JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM
WHEREAS, the mission of the City of Santa Clara (hereinafter "CITY") is to provide quality public services, facilities and opportunities that create, sustain, and enhance a safe, livable, and vibrant community for its diverse residents, businesses, and visitors. The CITY's Santa Clara Police Department (hereinafter "SCPD") is a progressive and professional organization dedicated to maintaining community partnerships which promote a high quality of life for the City's diverse population; and
WHEREAS, the mission of the County of Santa Clara (hereinafter "COUNTY") is to plan for the needs of a dynamic community, provide quality services, and promote a healthy, safe, and prosperous community for all; and WHEREAS, COUNTY and CITY seek to collaborate to increase public safety and reduce recidivism among high risk people with mental illnesses and co-occurring mental illness and substance abuse through the Psychiatric Emergency Response Team Justice and Mental Health Collaboration Program (or "PERT Program"); and WHEREAS, the partners listed above have agreed to enter into a collaborative agreement in which CITY and COUNTY Behavioral Health Services Department (hereinafter "BHSD") will be partners on this collaborative effort to combine the unique resources, skills, experience, and training of personnel from two different professions (law enforcement and mental health services) to provide the best possible response to situations involving persons with mental illness; and
WHEREAS, the partners herein desire to enter into a Memorandum of Understanding (hereinafter "MOU") setting forth the roles, responsibilities, and services to be provided by the PERT Program; and WHEREAS, the agencies recognize the need for cross-system collaboration to improve responses and outcomes for individuals with mental illnesses and substance abuse who come into contact with the justice system; and
WHEREAS, the partners recognize the need to increase public safety and to provide rapid intervention to a person in mental health crisis by de-escalating the situation and helping to stabilize the person in the least restrictive way possible, and then striving to get that person the help they need; and WHEREAS, the partners are committed to providing services to those in need regardless of their ethnicity, gender, gender identity, sexual orientation, origin, religious or political beliefs, and/or creed; NOW, THEREFORE, it is hereby agreed by and between the partners as follows:

Page I of7
ARTICLE 1
TERM; EXTENSIONS; TERMINATION

1.1 Term of Agreement. The initial tenn of this MOU is from the date the MOU is executed by both parties to December 31, 2023, or until the CITY's available appropriation in the amount of $180,000 is exhausted, whichever occurs first.

1.3 Termination without Cause. Any Party may terminate this MOU without cause by providing sixty (60) day written notice.

ARTICLE2

SCOPE OF SERVICES

2.1 The COUNTY shall provide the following for the PERT Program:
a. Participate in proactive responses for high-risk individuals with mental illness in conjunction with the SCPD PERT officer(s);
b. Develop and modify protocols for PERT Program response and infonnation sharing policies and procedures, as necessary;
c. Identify one (1) full time BHSD clinician (hereinafter "BHSD PERT Clinician), who must be licensed to provide mental health services by appropriate State of California licensing authorities and must participate in a CITY background investigation and fingerprinting, prior to beginning work with the CITY.
d. Assign the identified BHSD PERT Clinician to work with the SCPD PERT officer(s) to perform the following tasks:

I) Conduct mental health evaluations, assessments, and crisis screening, for persons with serious mental illnesses including clients who are frequent users of emergency psychiatrist services, dual diagnosed clients and clients who are mentally ill; 2) Assist in determining the appropriate disposition supporting individuals' needs and safety;
3) Consult with SCPD PERT officer(s) regarding disposition of individuals and law enforcement issues;
4) Maintain knowledge of the criteria for psychiatric disorders according to the current Diagnostic and Statistical Manual of Mental Disorders;
5) Maintain knowledge of current legal and ethical issues as they relate to mental illness;
6) Maintain licensing as required;
7) Ensure requirements for detention and transportation pursuant to Welfare and Institutions Code (WIC} Section 5150 are met;
8) Provide documentation to the PERT officer(s) supporting the decision to detain and transport a subject pursuant to WIC Section 5150;
9) Assist in coordination of transportation to mental health service centers, or facilities when such support and services would be beneficial (regardless of whether a 72- hour evaluation hold is issued), and there is cooperation from the subject; I O) Maintain a law enforcement security clearance;

Page 2 ends

1 1 ) Conduct presentations to infonn others about the mission and focus of the PERT Program;
12) Provide mental health training and expertise to other SCPD Department staff.

I 3) Contribute toward providing metrics related to the PERT Program; 14) Engage in law enforcement activities that are related only to the PERT mission and focus; and
15) Abide by and follow all CITY policies while performing services under this MOU. c. Collaborate with the CITY in detennining what training, if any, is necessary for the BHSD PERT Clinician during the duration of the MOU; and
r. Work with SCPD to identify any trainings that may be provided to officers to assist with appropriately responding to incidents involving individuals with mental illness and substance abuse. Any identified courses and trainings must be certified by POST to ensure a consistent level of quality.

2.2 The CITY shall provide the following for the PERT Program:
a. Develop a detailed policy, procedure, process, and plan on implementing a specialized police mental health PERT Program;
b. Expand training for law enforcement to identify and respond to individuals with mental illness and provide cross-training of criminal justice and mental health personnel; c. Establish a dedicated SCPD officer(s) to work with the BHSD PERTOinician; d. Participate in the process of identifying the BHSD PERT Clinician to work with SCPD as part of the Community Response Team (CRT);
e. Assume primary responsibility for site control when responding to a crisis; f. Assume role of the primary responder when engaged with BHSD PERT Clinician; g. Issue basic tools to BHSD PERT Clinician to perfonn their duties and provide access to certain CITY facilities.
h. Determine whether phone consultation or on-site consultation is needed from the BHSD PERT Clinician;
i. Coordinate training exercises with the BHSD PERT Clinician to ensure proper collaboration when needed during a crisis;
j. Collaborate with the BHSD PERT Clinician by participating in trainings and meetings to ensure proper understanding of roles and responsibilities during crisis situations; k. Facilitate transportation for clients to the appropriate receiving facility when a WIC 5150 hold has been placed by the BHSD PERT clinician in response to a call for service to SCPD; I. Agree to provide review on overall effectiveness on BHSD PERT clinician deployments; m. Agree to provide infonnation to BHSD PERT clinician regarding individuals who are involved in a crisis incident, when such infonnation provides critical value to the safe resolution of those incidents;
n. Have an officer on scene with the PERT Clinician to provide the following services:

I) Assess the situation regarding safety for the officer, the BHSD PERT Clinician, the consumer, and bystanders;
2) Provide safety on scene; and
3) Evaluate the subject for any criminal behavior, as appropriate; o. Offer referrals or other assistance through the officer and PERT Clinician as the situation warrants, and if needed, assist the individual to the appropriate setting ( either voluntarily or involuntarily);
p. Collaborate with the COUNTY in detennining what training, if any, is necessary for the BHSD PERT Clinician during the duration of the MOU;

Page 3 ends

q. Modify and enhance policies, procedures, and protocols for the PERT Program and information sharing process, as necessary; and
r. Work in conjunction with the PERT Clinician, to draft and submit a Monthly Program Narrative Report to County no later than seven (7) days after the end of each month. The Quarterly Narrative Report shall include a summary of the PERT Program's performance goals, milestones achieved, and any issues/concerns encountered during the reporting period.

ARTICLE3

RELATIONSHIP OF PARTIES AND FINANCIAL REQUIREMENTS

I) The COUNTY shall pay, up front, all personnel costs of the PERT Program (i.e., the fully weighted costs of salary and benefits for the BHSD PERT Clinician) in accordance with the COUNTY's memorandum of understanding with applicable bargaining unit.
2) The COUNTY shall procure and supply the BHSD PERT Clinician with a laptop and cellphone. The initial and on-going costs for such equipment, maintenance and/or replacement shall be incurred by the COUNTY. The COUNTY shall retain ownership of the property at the conclusion of the MOU term. 3) The COUNTY shall pay for staff time and benefits as applicable. 4) The COUNTY is not obligated to provide services for which no reimbursement will be made when the CITY's maximum financial obligation has been fully exhausted. b. The CITY shall provide the following funding/financial responsibilities:

I) The CITY shall reimburse County for the salary and benefits of the BHSD PERT Clinician. The maximum financial obligation of CITY shall not exceed $180,000.

1.4 Staffing. The CITY shall be involved with the process for identifying the COUNTY PERT Clinician to work from SCPD as part of the Community Response Team (CRT). The pilot program shall consist of one (I) full time clinician who must be licensed to provide mental health services by appropriate State of California licensing authorities.

Page 4 ends

a. The COUNTY PERT Clinician shall be required to participate in a CITY background investigation and be fingerprinted, with subsequent arrest notification, prior to beginning work with the CITY. b. The CITY shall issue the COUNTY PERT Clinician basic tools to perform their duties and provide access to certain CITY facilities.
c. The COUNTY PERT Clinician shall follow all CITY polices while performing services under this MOU.

3.3 Invoicing and Payment. The COUNTY shall be required to create and implement a timekeeping system to account for COUNTY staff time to be validated by CITY staff. In tum, the COUNTY shall invoice the CITY monthly for reimbursement. Both CITY and COUNTY representatives shall be required to monitor the monthly cost for the COUNTY PERT Clinician.

ARTICLE4

MISCELLANEOUS PROVISIONS

4.1 Collaboration. Both the CITY and the COUNTY have jointly developed this MOU. All PERT Program partners are committed to working together to achieve the stated project goals through monthly meetings designed to develop and implementation, as well as monitor and evaluate the project. PERT Program Partners shall meet informally and as often as needed.

4.4 Records and Confidentiality. Records created by the BHSD PERT Clinician, even while operating in collaboration with CITY, shall be considered County records, free from the control and direction of any other party to this MOU. Such records will be subject to all federal, state, and local laws and regulations regarding the protection of client/patient privacy and confidentiality.

Both Parties agree that all BHSD PERT Clinicians are County employees and shall follow the privacy requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

Page 5 of 7 ends

;,. ..
action for violation of its policies; such action may include immediate termination of any BHSD PERT Clinician who violates Federal, State, or local law and policy.

4.5 Contract Execution. Unless otherwise prohibited by law or County policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term "electronic copy of a signed contract" refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term "electronically signed contract" means a contract that is executed by applying an electronic signature using technology approved by the County.

4.6 Indemnification and Insurance
a. Indemnification. In lieu of and notwithstanding the pro rata risk allocation, which might otherwise be imposed between the Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or liabilities incurred by Party shall not be shared pro rata but, instead, COUNTY and CITY agree that, pursuant to Government Code Section 895.4, each of the Parties hereto shall fully indemnify and hold each of the other Parties, their officers, board members, employees, and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined in Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its officers, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this MOU. No party, nor any officer, board member or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconductof the other Parties hereto, their officers, board members, employees, or agents, under or in connection with or arising out of any work authority or jurisdiction delegated to such other Parties under this MOU. b. Insurance. Without limiting the indemnification of either party to this Agreement, each party shall maintain or cause to be maintained throughout the term of the Agreement the following insurance coverage: (i) a policy of commercial general liability with limits of liability not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) annual aggregate; (ii) a policyof automobile liability with limits ofliability not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) annual aggregate (iii) a policy of workers' compensation providing statutory coverage; and (iv) such other insurance or self-insurance as shall be necessary to insure it against any claim or claims for damages arising under the Agreement.

Insurance afforded by a commercial general liability policy shall be endorsed to provide coverage to the other party of the Agreement as an additional insured. Each party to this Agreement shall provide a Certificate of Insurance certifying that coverage as required herein has been obtained. The requirementsof this section may be satisfied by the provision of similar coverage through a self insurance program.

4.7 Notices. All notices required under the terms of this MOU will be in writing and must betransmitted by electronic mail or deposited in the United States Mail, certified mail, return receipt requested, addressed to the parties as set forth below:

COUNTY OF SANTA CLARA:

Bruce Copley, Director
BHSD Access and Unplanned Services
[email protected]
S. Bascom Ave., Suite 200
San Jose, CA 95128
( 408) 885-3957

Page 6 ends

CITY OF SANT A CLARA:

Rajeev Batra
Office of the City Manager
[email protected]
1500 Warburton Avenue
Santa Clara, CA 95050
( 408)615-2210
By signing below, each agency approves the conditions set forth in this MOU as well as the submitted application and proposed project budget.
"COUNTY" County of Santa Clara
Gene Clark, CCPO, C.P .M.

Chief Procurement Officer
Date
APPROVED AS TO FORM AND LEGALITY:

Megan Wheelehan
Deputy County Counsel
APPROVED:

Date
Sherri Terao, E.d. D Date
Director
Behavioral Health Services Department
APPROVED:

Vincent DePaul Robben Date
Health Care Financial Manager County of
Santa Clara Health System

Page 7 ends

"CITY" City of Santa Clara, a Municipal
Corporation and Charter City
Rajeev Batra
City Manager
Date

APPROVE AS TO FORM AND
LEGALITY:

Office the City Attorney
City of Santa Clara
Date

Page 1 of 10 ends

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

MEMORANDUM OF UNDERSTANDING

BETWEEN THE

CITY OF SANTA CLARA AND THE

COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT)

JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 20 28

WHEREAS, the mission of the City of Santa Clara (hereinafter “CITY”) is to provide quality public services, facilities and opportunities that create, sustain, and enhance a safe, livable, and vibrant community for its diverse residents, businesses, and visitors. The CITY’s Santa Clara Police Department (hereinafter “SCPD”) is a progressive and professional organization dedicated to maintaining community partnerships which promote a high quality of life for the City’s diverse population; and

WHEREAS, the mission of the County of Santa Clara (hereinafter “COUNTY”) is to plan for the needs of a dynamic community, provide quality services, and promote a healthy, safe, and pro sperous community for all; and

WHEREAS, COUNTY and CITY seek to collaborate to increase public safety and reduce recidivism among high-risk individuals experiencing a mental health crisis, including individuals with mental illnesses and co-occurring mental illness and substance abuse through the Psychiatric Emergency Response Team Justice and Mental Health Collaboration Program (or “PERT Program”); and

WHEREAS, the partners listed above have agreed to enter into a collaborative agreement in which CITY and COUNTY Behavioral Health Services Department (hereinafter “BHSD”) will be partners on this collaborative effort to combine the unique resources, skills, experience, and training of personnel from two different professions (law enforcement and mental health services) to provide the best possible response to situations involving individuals with mental illness; and

WHEREAS, the partners herein desire to enter into a Memorandum of Understanding (hereinafter "MOU") setting forth the roles, responsibilities, and services to be provided by the PERT Program; and

WHEREAS, the agencies recognize the need for cross-system collaboration to improve responses and outcomes for individuals experiencing a mental health crisis, including individuals with mental illnesses and substance abuse who come into contact with the justice system; and

WHEREAS, the partners recognize the need to increase public safety and to provide rapid intervention to an individual experiencing a mental health crisis by de-escalating the situation and helping to stabilize the individuals in the least restrictive way possible, and then striving to get that individual the help they need; and

WHEREAS, the partners are committed to providing services to those in need in a nondiscriminatory manner such that no individual is turned away based on their ethnicity, gender, gender identity, sexual orientation, origin, religious or political beliefs, age, insurance status, mental health status, disability, and/or creed;

NOW, THEREFORE, it is hereby agreed by and between the Parties as follows:

Page 2 of 10 ends

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

ARTICLE 1
TERM; EXTENSIONS; TERMINATION

1.1 Term of Agreement. The initial term of this MOU is from January 1, 2026, through December 31, 2028, subject to Section 3.2 below, and CITY budget appropriations.

1.2 Termination without Cause. Any Party may terminate this MOU without cause by providing sixty (60) day written notice.

ARTICLE 2

SCOPE OF SERVICES

2.1 The COUNTY shall provide the following for the PERT Program:
a. Participate in proactive responses for high-risk individuals experiencing a mental health crisis in conjunction with the SCPD PERT officer(s); b. Develop and modify protocols for PERT Program response and information sharing policies and procedures, as necessary;
c. Identify one (1) full time BHSD clinician (hereinafter “BHSD PERT Clinician), who must do all of the following:
1) Be Maintain licensure to provide mental health services (issued by appropriate State of California licensing authorities) in good standing for the entirety of the time period he/she works with CITY; 2) Successfully complete a CITY background investigation and fingerprinting prior to beginning work with the CITY;
3) Secure and maintain law enforcement security clearance for the entirety of the time period he/she works with CITY;
4) Maintain knowledge of the criteria for psychiatric disorders according to the current Diagnostic and Statistical Manual (DSM) of Mental Disorders; and
5) Maintain knowledge of current legal and ethical issues as they relate to mental illness;
d. Assign the identified BHSD PERT Clinician to work with the SCPD PERT officer(s) to perform the following tasks:
1) Conduct mental health evaluations, assessments, and crisis screening, for individuals with serious mental illnesses including individuals who are frequent users of emergency psychiatrist services, dual diagnosed individuals and individuals who are mentally ill;
2) Assist in determining the appropriate disposition supporting individuals’ needs and safety;
3) Consult with SCPD PERT officer(s) regarding disposition of individuals and law enforcement issues;
4) Ensure requirements for detention and transportation pursuant to Welfare and Institutions Code (WIC) Section 5150 are met;
5) Provide documentation to the PERT officer(s) supporting the decision to detain and transport a subject pursuant to WIC Section 5150;

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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

6) Assist in coordination of transportation to mental health service centers, or facilities when such support and services would be beneficial (regardless of whether a 72-hour evaluation hold is issued), and there is cooperation from the individual;
7) Conduct presentations to inform the community about the mission and focus of the PERT Program;
8) Provide mental health training and expertise to other SCPD Department staff;
9) Contribute toward providing metrics related to the PERT Program; 10) Provide mental health services for law enforcement activities that are related only to the PERT mission and focus; and
11) Abide by and follow all CITY policies while performing services under this MOU.
e. Collaborate with the CITY in determining what training, if any, is necessary for the BHSD PERT Clinician during the duration of the MOU; and f. Work with SCPD to identify and recommend available trainings for officers to assist with appropriately responding to incidents involving individuals with mental illness and substance abuse. Any identified training courses must be certified by Peace Officer Standards Training (POST) to ensure a consistent level of quality.

2.2 The CITY shall provide the following for the PERT Program:

a. Develop a detailed policy, procedure, process, and plan on implementing a specialized police mental health PERT Program;
b. Provide training for law enforcement to identify and respond to individuals with mental illness and provide cross -training of criminal justice and mental health personnel;
c. PERT Clinician shall be accompanied by an SCPD sworn officer during mental- health field responses;
d. Participate in the process of identifying and approving the BHSD PERT Clinician assigned to work with SCPD as part of the Community Response Team (CRT);
e. Assume primary responsibility for site control when responding to a crisis; f. Assume role of the primary responder when engaged with BHSD PERT Clinician;
g. Issue desk, telephone, and office supplies to BHSD PERT Clinician to perform their duties and provide access to Police Department headquarters; h. Determine whether phone consultation or on-site consultation is needed from the BHSD PERT Clinician;
i. Coordinate training exercises with the BHSD PERT Clinician, which exercises shall be approved and mandated by COUNTY, to ensure proper collaboration when needed during a crisis;
j. Collaborate with the BHSD PERT Clinician by participating in trainings and

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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

meetings to ensure proper understanding of roles and responsibilities during crisis situations;
k. Facilitate transportation for individuals to the appropriate receiving facility when a WIC 5150 hold has been placed by the BHSD PERT Clinician in response to a call for service to SCPD;
l. Provide COUNTY with a review of the overall effectiveness of the BHSD PERT Clinician deployment for the CITY at a time and in a manner determined by the City, with consideration of input on standard metrics by the COUNTY;
m. Agree to provide information to BHSD PERT Clinician regarding individuals who are involved in a crisis incident, when such information provides critical value to the safe resolution of those incidents;
n. Have an officer on scene with the BHSD PERT Clinician to assess and provide safety and security.
o. Offer referrals or other assistance through the officer and BHSD PERT Clinician as the situation warrants, and if needed, assist the individual to the appropriate setting (either voluntarily or involuntarily); and
p. Work in conjunction with the PERT Clinician, to draft and submit a Quarterly Program Narrative Report to County no later than seven (7) days after the end of each quarter. The Quarterly Narrative Report shall include a summary of the PERT Program’s performance goals, milestones achieved, and any issues/concerns encountered during the reporting period.

ARTICLE 3

RELATIONSHIP OF PARTIES AND FINANCIAL REQUIREMENTS

3.1 Relationship of Parties. The COUNTY acknowledges and agrees that the work/services provided by the BHSD PERT Clinician under this MOU are performed as an independent contractor relative to the CITY. The BHSD PERT Clinician is part of the COUNTY workforce and will remain as employee of the COUNTY for all purposes while providing services under this MOU. COUNTY has and maintains full rights to supervise and manage BHSD PERT Clinician. CITY shall not perform any management functions over BHSD PERT Clinician such as performance evaluation or discipline. Except as set forth in Section 2.2 above, CITY shall not direct the manner in which BHSD PERT Clinician provides services. BHSD PERT Clinician shall not represent themselves to CITY employees or members of the public as a CITY employee, and shall represent themselves as a COUNTY employee. BHSD PERT Clinician must promptly report any perceived violation of this section by a CITY employee to COUNTY and COUNTY must promptly report same to CITY. COUNTY will inform and train BHSD PERT Clinician on the requirements of this Section.

3.2 Funding/Financial Responsibilities. Unless amended by the Board of Supervisors and the City of Santa Clara, the annual contribution of the COUNTY and CITY for Program expenses shall be as follows.
a. The COUNTY shall provide the following funding/financial responsibilities:
1) The COUNTY shall pay, upfront, all personnel costs of the PERT Program (i.e., the fully weighted costs of salary, benefits, and any

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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

training for the BHSD PERT Clinician), and all associated costs of employment (i.e., payroll taxes and worker’s compensation) in accordance with the COUNTY’s memorandum of understanding with the applicable bargaining unit. CITY is not responsible in any respect for COUNTY’S compliance with MOU provisions applicable to BHSD PERT Clinician.

2) The COUNTY shall procure and supply the BHSD PERT Clinician with a laptop and cellphone. The initial and on-going costs for such equipment, maintenance and/or replacement shall be incurred by the COUNTY. The COUNTY shall retain ownership of the property at the conclusion of the MOU term.
3) The COUNTY shall invoice the CITY for the previous month to pay for staff time, benefits, and any training as applicable.
4) The COUNTY is not obligated to provide services for which no reimbursement will be made when the CITY’s maximum financial obligation has been fully exhausted.

b. The CITY shall provide the following funding/financial responsibilities:
1) The CITY will pay invoices received from the COUNTY for the personnel costs of the PERT Program (i.e., the fully weighted costs of salary, benefits, and any training for the BHSD PERT Clinician assigned to the CITY), as well as a cost for the legally required supervision of the Clinician, at a rate that is in accordance with the COUNTY’s memorandum of understanding with the applicable bargaining unit. If the collective bargaining agreement is modified during the term of this agreement, the maximum increase to the rate charged to CITY shall be 5%. No part of the rate charged to the CITY shall be attributable to general overhead costs of the COUNTY as per Government Code 51350. 2) For any period of time in which there is no BHSD PERT Clinician assigned to the CITY, there shall be no payment due from the CITY. 3) The CITY shall provide the BHSD PERT Clinician with a fitted protective vest at its sole expense.
4) If CITY and COUNTY jointly determine that the BHSD PERT Clinician should attend a conference, workshop or training program, then CITY shall reimburse COUNTY for associated expenses such as registration, meal per diem, and lodging in accordance with the CITY policy for such reimbursements.
5) The CITY’S maximum financial obligation under this agreement shall be $269,343 per year, or $808,029 for a period of three years, subject to annual identification of a funding source and budget appropriation.

CITY’s failure to or inability to identify an approved funding source, or to secure the necessary annual budget appropriation, shall not constitute the basis for liability.

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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

c. Both the COUNTY and CITY shall collaboratively determine what training, if any, is necessary during the duration of the MOU.

3.3 Staffing. The CITY shall be involved with the process of identifying and approving one (1) COUNTY BHSD PERT Clinician who must be licensed to provide mental health services by appropriate State of California licensing authorities. CITY’S involvement shall include review of the applicants’ resumes and participation on the interview panel. a. If the identified COUNTY BHSD PERT Clinician has previously (within the past three years) completed another City’s background investigation and fingerprinting requirements, the COUNTY BHSD PERT Clinician shall be allowed to work in full capacity as the identified COUNTY BHSD PERT Clinician for CITY pending CITY’s successful completion of its own background investigation and fingerprinting requirements. The CITY shall notify COUNTY when the CITY’s background investigation and fingerprinting requirements are complete for the COUNTY BHSD PERT Clinician.
b. Subject to applicable laws, CITY may inform COUNTY if CITY determines that BHSD PERT Clinician is unacceptable, such as CITY’S determination that such individual (i) is not performing his or her responsibilities to CITY’S reasonable satisfaction, (ii) has violated any term or condition of this Agreement, (iii) has engaged in behavior that constitutes serious misconduct or an immediate risk to health or safety of CITY employees or members of the public, or (iv) does not pass the background check process that may be required. In such a circumstance, CITY may request the replacement or removal of BHSD PERT Clinician from service to CITY under this agreement.

Following such a request, the CITY and the COUNTY will meet and confer and mutually agree on an appropriate action or orderly transfer to a new BHSD Clinician. CITY shall cooperate with any investigation by COUNTY for any disciplinary action that the COUNTY may take related to the removal of the BHSD PERT Clinician.

ARTICLE 4

MISCELLANEOUS PROVISIONS

4.1 Collaboration. Both the CITY and the COUNTY have jointly developed this MOU and are committed to working together to achieve the stated project goals through monthly meetings designed to monitor and evaluate the project. The Parties shall meet informally and as often as needed.

4.2 Record Retention . The CITY and COUNTY shall maintain all documents and records which demonstrate performance under this MOU for a minimum period of four (4) years, from the date of termination or completion of this MOU.

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REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

the Rehabilitation Act of 1973 (Sections 503 and 504); the Equal Pay Act of 1963; California Fair Employment and Housing Act (Gov. Code § 12900 et seq.); California Labor Code sections 1101, 1102, and 1197.5; and the Genetic Information Nondiscrimination Act of 2008. CITY and COUNTY shall not discriminate in the provision of services provided under this contract because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status.

4.4 California Public Records Act. The Parties are public agencies subject to the disclosure requirements of the California Public Records Act (“CPRA”). In the event either Party receives a CPRA request for records related to the PERT program the Parties shall collaborate to comply with the CPRA and to prevent disclosure of exempt records, such as medical or mental health records.

4.5 Records and Confidentiality. Records created by the BHSD PERT Clinician, even while operating in collaboration with CITY, shall be considered COUNTY records, free from the control and direction of any other party to this MOU. Such records will be subject to all federal, state, and local laws and regulations regarding the protection of client/patient privacy and confidentiality.

Both Parties agree that all BHSD PERT Clinicians are COUNTY employees and shall follow the privacy requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The BHSD shall train all BHSD PERT Clinicians on federal, state, and local policies and procedures with respect to the confidentiality, use and/or disclosure of protected health information of clients as necessary and appropriate for the BHSD PERT Clinicians to perform their functions. The BHSD shall provide BHSD PERT Clinicians with the appropriate Health System(s) policies and procedures, which are subject to change from time to time. The BHSD reserves the right to take appropriate action for violation of its policies; such action may include immediate termination of any BHSD PERT Clinician who violates Federal, State, or local law and policy.

4.6 Contract Execution. Unless otherwise prohibited by law or CITY or COUNTY policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by the County. This MOU may be executed in counterparts, and when each Party has signed and delivered at least one such counterpart, each one shall be deemed an original.

4.7 Indemnification and Insurance

a. Indemnification. In lieu of and notwithstanding the pro rata risk allocation, which might otherwise be imposed between the Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or liabilities incurred by Party shall not be shared pro rata but, instead, COUNTY and CITY agree that, pursuant to Government Code Section 895.4, each of the Parties hereto shall fully indemnify and hold each of the other Parties, their officers, board members, council members, employees, and agents, h armless from any claim, expense or cost, damage or liability imposed for injury (as defined in Government Code Section 810.8) occurring by

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REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

reason of and to the extent of the negligent acts or omissions or willful misconduct of the indemnifying party, its o fficers, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this MOU. No party, nor any officer, employees, or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of the other Parties hereto, their officers, board members, council members, employees, or agents, under or in connection with or arising out of any work, authority, or jurisdiction delegated to such other Parties under this MOU. b. COUNTY waives any right for workers’ compensation and related insurance or reimbursement expense, against CITY, its officers, elected and appointed officials, employees, attorneys, agents, or volunteers, which might arise by reason of payment(s) made by COUNTY to or for or on behalf of COUNTY employee (BHSD PERT Clinician) for any injury of any type suffered or allegedly suffered, by COUNTY employee during performance of services under this Agreement. c. Insurance. Without limiting the indemnification of either party to this Agreement, each party shall maintain or cause to be maintained throughout the term of the Agreement the following insurance coverage: (i) a policy of commercial general liability with limits of liability not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) annual aggregate; (ii) a policy of automobile liability with limits of liability not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) annual aggregate (iii) a policy of workers’ compensation providing statutory coverage; and (iv) such other insurance (such as professional liability or malpractice insurance) or self-insurance as shall be necessary to insure it against any claim or claims for damages arising under this Agreement. Insurance afforded by a commercial general liability policy shall be endorsed to provide coverage to the other party of the Agreement as an additional insured. Each party to this Agreement shall provide a Certificate of Insurance certifying that coverage as required herein has been obtained. The requirements of this section may be satisfied by the provision of similar coverage through a self-insurance program.

4.8 Notices. All notices required under the terms of this MOU will be in writing and must be transmitted by electronic mail addressed to the parties as set forth below:

COUNTY OF SANTA CLARA: CITY OF SANTA CLARA:

Soo Jung, Director Jōvan D. Grogan
Cross Systems Initiatives & Housing Office of the City Manager [email protected] [email protected]
South Bascom Avenue, Suite 200 1500 Warburton Avenue
San Jose, CA 95128 Santa Clara, CA 95050
(408) 885-3885 (408) 615-2210
With concurrent copies to:
[email protected]
AND
[email protected]

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REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

4.9 Miscellaneous provisions .
a. No Agency. It is understood that each of the Parties operate independently from one another and cannot enter into agreements or contracts as joint venturers, joint employers, or agents of the other. It is expressly understood and agreed that none of the Parties are in any way or for any purpose an agent of each other related to this MOU.
b. No Assignment. No party to this MOU can assign any portion of this MOU without the other Parties’ prior written consent, unless otherwise stated herein. c. Entire Agreement. This MOU contains the entire agreement of the Parties with respect to the matters contained herein, and each party acknowledges there were no other oral agreements, representations, warranties, or statements of fact made prior to or at the time of the signing of this Agreement.
d. Severability. If any term or provision of this MOU is declared invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect.
e. Waiver. Waiver by any Party of any portion of this MOU shall not constitute a waiver of the same or any other portion hereof.

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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARA AND THE COUNTY OF SANTA CLARA

REGARDING THE PSYCHIATRIC EMERGENCY RESPONSE TEAM (PERT) JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM FOR CALENDAR YEARS 2026 THROUGH 2028

By signing below, each agency approves the conditions set forth in this MOU as well as the submitted application and proposed project budget.

“COUNTY” County of Santa Clara “CITY” City of Santa Clara, a Chartered Municipal Corporation

Sherri Tereo, E.d.D. Date Jōvan D. Grogan Date
Director City Manager
Behavioral Health Services Department

APPROVED AS TO FORM AND

LEAGLITY

APPROVE AS TO FORM

Deputy County Counsel Date Glen R. Googins Date
City Attorney

APPROVED:

Vincent DePaul Robben Date
Health Care Financial Manager
County of Santa Clara Health System
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
26-383 Agenda Date: 5/26/2026

REPORT TO COUNCIL

SUBJECT
Action to Authorize the City Manager to Execute Amendments to Agreements with Moveable, Inc. and Walk Talkin International LLC for Providing Event Planning and Production Services, to increase the Not-to-Exceed Compensation by $100,000, for a Total Not-to-Exceed authorization of $350,000 for Each Agreement

BACKGROUND
In January 2025, in preparation for the City of Santa Clara (City) to host both Super Bowl LX and six Fédération Internationale de Football Association (FIFA) World Cup matches in 2026 (collectively, the “2026 Major Events”), the City transitioned the Economic Development and Communications Committee to a temporary ad hoc body known as the Economic Development and Marketing Committee (Committee). The purpose of this transition was to refine the Committee’s focus toward economic development, marketing and community engagement efforts associated with the 2026 Major Events.

The Committee began campaign planning and community engagement efforts in April 2025, which led to the launch of the official “Where the Mission Meets the Moment” campaign (WTMMTM Campaign) in October 2025. Also in October 2025, City Council allocated $1,000,000 to support the planning and implementation of WTMMTM Campaign-related events and activations, including a Community Stadium Event, STEM Bowl, Night Markets & Festivals, and FIFA Watch Parties.

Following a competitive Request For Proposals process and pursuant to City Code Section

2.105.300(a), which authorizes the City Manager to execute agreements up to $250,000, the City Manager executed agreements for as-needed event planning and production services with Moveable, Inc (Moveable) on January 29, 2026 and with Walk Talkin International LLC (Walk Talkin) and TRAFFIK LLC (TRAFFIK) on February 9, 2026. Each agreement authorized a maximum compensation of $250,000 and includes an initial one-year term through March 1, 2027, with options to renew for up to four (4) additional terms of one-year each.

The scopes of these agreements require the event producers to provide as-needed full-service event production support and planning services, including event concept development, logistics planning, permitting, vendor and talent acquisition and management, on-site event operations, and post-event evaluation. Event assignments are made based on each event producer’s specialized skills, experience, and alignment with the creative vision and operational needs of a particular event.

DISCUSSION
The original $250,000 maximum compensation was based on preliminary estimates of event costs developed prior to completion of full creative conceptualization and detailed event scoping. Since execution of these agreements, planning for the WTMMTM Campaign events has progressed, and City of Santa Clara Printed on 5/22/2026Page 1 of 3
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26-383 Agenda Date: 5/26/2026
event concepts, operational requirements, scopes, and budget allocations have been further refined.

To date, the City has utilized the services of both Moveable and Walk Talkin to support the successful planning and implementation of several events, including Celebrate Santa Clara: A Day on the Field, (also referred to as the Stadium Community Event), STEM Bowl, and 2026 Night Markets. While the City has not yet utilized the services of TRAFFIK, the firm has been identified as one of the potential producers for the Watch Parties, subject to FIFA approval of the City’s license application to host FIFA World Cup Watch Parties.

Table 1 below summarizes the amounts invoiced to date, the remaining balances under each agreement and the event-related services provided.

Table 1: Contract Expenditures
Vendor Amount Invoiced Remaining Balance Event Scope
Moveable $223,363.68 $26,636.32 STEM Bowl & 2026
Night Markets
Walk Talkin $150,924.45 $99,075.55 Stadium Community
Event
TRAFFIK N/A $250,000.00 N/A
These totals reflect the actual approved invoices to date for the majority of the event producer’s costs associated with producing the identified events; however they do not include the full range of third- party expenses associated with each event, such as talent, food and beverage, hospitality, and other related services, as authorized by the City. The final total cost for each event is still being determined, pending receipt of all final approved third-party invoices. The City anticipates that the costs for Movable events hosted to date will not exceed $250,00, while the costs for Walk Talkin may marginally exceed $250,000. Therefore, as part of the recommendation Staff requests Council to authorize payment to Walk Talkin for the Stadium Community Event in an amount not to exceed $5,000, for expenses incurred above the original $250,000 not to exceed amount.

To meet WTMMTM Campaign needs, ensure continuity of services and avoid disruption of planned events, staff is recommending and proposing an Amendment to both Moveable and Walk Talkin’s agreements to increase their respective maximum compensations by $100,000 each, for a revised not-to-exceed amount of $350,000 per agreement. This increase will ensure the City can provide timely payment for completed services and allow for flexibility in scope allocation for upcoming WTMMTM Campaign events including the remaining series of two-day Night Markets scheduled for June and July and proposed Watch Parties.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT
In October 2025, City Council allocated $1,000,000 to the City Manager’s Office to implement the City’s WTMMTM Campaign. These funds will be used to cover any additional services provided by Moveable and/or Walk Talkin. The additional $200,000 will be absorbed within the citywide non departmental budget. We will continue to monitor all cost related to the event and if needed bring City of Santa Clara Printed on 5/22/2026Page 2 of 3
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26-383 Agenda Date: 5/26/2026
forward a budget in June.

COORDINATION
This report was coordinated with the City Manager’s Office, Finance Department, and City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION

1. Authorize the City Manager or designee to execute Amendment No. 1 with Moveable Inc. to increase the maximum compensation by $100,000 for event production services, for a revised not -to-exceed maximum compensation amount of $350,000, subject to appropriation of funds;

2. Authorize the City Manager or designee to execute Amendment No. 1 with Walk Talkin International LLC to increase the maximum compensation by $100,000 for event production services, for a revised not-to-exceed maximum compensation amount of $350,000, subject to appropriation of funds and to allow for up to $5,000 of the additional $100,000 to be used for payment towards the costs of production of the Stadium Event; and

3. Authorize the City Manager or designee to take all actions necessary to implement and administer the Agreements with Moveable Inc, and Walk Talkin International LLC, including negotiating and executing future amendments to (i) add or delete related line item services; (ii) implement rate adjustments on the terms provided in Exhibit B, and (iii) make de minimis changes, provided that the total not-to-exceed maximum compensation is not exceeded, subject to the appropriation of funds and review and approval as to form by the City Attorney.

Reviewed by: Elycia Knight, Assistant to the City Manager Approved by: Jovan Grogan, City Manager

ATTACHMENTS

1. Moveable Inc. Agreement Amendment No.1

2. Walk Talkin International LLC Agreement Amendment No. 1

3. Moveable, Inc. Event Planning and Production Services Agreement

4. Walk Talkin International LLC Event Planning Production Services Agreement City of Santa Clara Printed on 5/22/2026Page 3 of 3
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Amendment No. 1 to Agreement/Moveable, Inc. Page 1
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AMENDMENT NO. 1

TO THE AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
MOVEABLE, INC.

PREAMBLE
This agreement (“Amendment No. 1”), effective as of _____________(“Effective Date”), is entered into between the City of Santa Clara, California, a chartered California municipal corporation (“City”) and Moveable, Inc., a California corporation (“Consultant”). City and Consultant may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. The Parties previously entered into an agreement entitled “Agreement for Services Between the City of Santa Clara and Moveable, Inc., dated January 29, 2026 (“Agreement”); and
B. The Parties entered into the Agreement for the purpose of having Contractor provide event planning and production services, and the Parties now wish to amend the Agreement to increase compensation.

NOW, THEREFORE, the Parties agree as follows:

AMENDMENT TERMS AND CONDITIONS

1. Section 6 of the Agreement, entitled “Compensation and Payment” is revised to increase compensation and shall read as follows:
“In consideration for Consultant’s complete performance of Services, City shall pay Consultant for all materials provided and Services rendered by Consultant in accordance with Exhibit B, entitled “SCHEDULE OF FEES”. The maximum compensation of this Agreement is Three Hundred Fifty Thousand Dollars ($350,000), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials, and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Consultant’s expense. Consultant shall not be entitled to any payment above the maximum compensation under any circumstances.

Amendment No. 1 to Agreement/Moveable, Inc. Page 2
Rev. 10/25/2019

2. Except as set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. In case of a conflict in the terms of the Agreement and this Amendment No. 1, the provisions of this Amendment No. 1 shall control.

The Parties acknowledge and accept the terms and conditions of this Amendment No. 1 as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney

JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”

MOVEABLE, INC.
a California corporation

Dated:

By (Signature):

Name: Thomas Ryan Sebastian
Title: Chief Executive Officer
Principal Place of
Business Address:
2160Tully Road
San Jose, CA 95122
Email Address: [email protected]
Telephone: 408-425-3136
Fax:
“CONSULTANT”

Amendment No. 1 to Agreement/Walk Talking International, LLC Page 1 Rev. 10/25/19
Ebix Insurance No. S200005817

AMENDMENT NO. 1

TO THE AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND

WALK TALKIN INTERNATIONAL LLC

PREAMBLE
This agreement (“Amendment No. 1”), effective as of _____________(“Effective Date”), is entered into between the City of Santa Clara, California, a chartered California municipal corporation (“City”) and Walk Talkin International LLC., a California limited liability company (“Consultant”). City and Consultant may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. The Parties previously entered into an agreement entitled “Agreement for Services Between the City of Santa Clara and Walkin Talkin International, LLC., dated February 9, 2026 (“Agreement”); and
B. The Parties entered into the Agreement for the purpose of having Consultant provide event planning and production services, and the Parties now wish to amend the Agreement to increase compensation.

NOW, THEREFORE, the Parties agree as follows:

AMENDMENT TERMS AND CONDITIONS

1. Section 6 of the Agreement, entitled “Compensation and Payment” is revised to increase the compensation and shall read as follows:
“In consideration for Consultant’s complete performance of Services, City shall pay Consultant for all materials provided and Services rendered by Consultant in accordance with Exhibit B, entitled “SCHEDULE OF FEES”. The maximum compensation of this Agreement is Three Hundred Fifty Thousand Dollars ($350,000), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials, and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Consultant’s expense. Consultant shall not be entitled to any payment above the maximum compensation under any circumstances.

Amendment No. 1 to Agreement/Walk Talkin International LLC. Page 2 Rev. 10/25/2019

The Parties acknowledge and accept the terms and conditions of this Amendment No. 1 as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney

JŌVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”

WALK TALKIN INTERNATIONAL LLC
a California limited liability company

Dated:

By (Signature):

Name: Carlos Guaico
Title: Chief Executive Officer
Principal Place of
Business Address:
1865 Oakwood Ave
Glendale, CA 91208
Email Address: [email protected]
Telephone: 626-616-2123
Fax:
“CONSULTANT”

Agreement with Moveable, Inc. Page 1
Rev. 07-01-18
EBIX Insurance No. S200005818

AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
MOVEABLE, INC.

PREAMBLE
This Agreement, effective as of ________________ (“Effective Date”), is entered into between the City of Santa Clara, California, a chartered California municipal corporation (“City”) and Moveable, Inc. a California corporation, (“Consultant”). City and Consultant may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. City desires to secure the services (“Services”) more fully described in this Agreement, at Exhibit A, entitled “Scope of Services”;
B. Consultant represents that it, and its subcontractors, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such Services will be provided and paid for.

In consideration of the above Recitals and the mutual covenants contained herein, the Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Contractor shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A – Scope of Services
Exhibit A-1 – Standard Indemnification
Exhibit B – Schedule of Fees
Exhibit C – Insurance Requirements
This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.
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Agreement with Moveable, Inc. Page 2
Rev. 07-01-18

2. TERM OF AGREEMENT
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin as of the Effective Date and terminate on March 1, 2027.

After the initial term, the City reserves the right to extend the term of the agreement by up to four (4) additional terms of one-year each in such increments as determined by the City. Any such extension shall be formalized through a formal written amendment to this Agreement.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Consultant shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

4. WARRANTY
Consultant expressly warrants that all materials and services covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based.

Consultant agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Consultant. If Consultant fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Consultant for the cost incurred by City.

5. QUALIFICATIONS OF CONSULTANT - STANDARD OF CARE
Consultant represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Consultant’s representations regarding its skills and knowledge. Consultant shall perform such Services and duties in conformance to and consistent with the professional standards of a specialist in the same discipline in the State of California.

6. COMPENSATION AND PAYMENT
In consideration for Consultant’s complete performance of Services, City shall pay Consultant for all materials provided and Services rendered by Consultant in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum compensation of this Agreement is Two Hundred Fifty Thousand Dollars ($250,000), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Consultant’s expense. Consultant shall not be entitled to any payment above the maximum compensation under any circumstance.

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Agreement with Moveable, Inc. Page 3
Rev. 07-01-18

7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Consultant.

B. Termination for Default. If Consultant fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Consultant.

C. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Consultant will deliver to City all City information or material that Consultant has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Consultant bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Consultant shall not hire subcontractors without express written permission from City.

Consultant shall be as fully responsible to City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Consultant is for the acts and omissions of persons directly employed by it.

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

10. INDEPENDENT CONTRACTOR
Consultant and all person(s) employed by or contracted with Consultant to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Consultant has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Consultant and all other written information submitted to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Consultant which is otherwise known
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Agreement with Moveable, Inc. Page 4
Rev. 07-01-18
to Consultant or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Consultant may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Consultant shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Consultant for the purpose of verifying any and all charges made by Consultant in connection with Consultant compensation under this Agreement, including termination of Consultant. Consultant agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Consultant shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Consultant shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Consultant agrees to assist City in meeting City’s reporting requirements to the State and other agencies with respect to Consultant’s Services hereunder.

14. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Consultant agrees to protect, defend, hold harmless and indemnify (collectively “Indemnify”) City, its City Council, commissions, officers, employees, volunteers and agents (collectively “Indemnitees”) from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action (collectively “Losses”), and whether sounding in law, contract, tort, or equity, arising out of the performance of the Services, that are caused or claimed to be caused by the acts, errors and/or omissions of Consultant, its employees, its subconsultants, or anyone for whose acts any of them may be liable (collectively “Responsible Parties”). Consultant’s responsibilities under this Section 14 (HOLD HARMLESS/INDEMNIFICATION) include liability arising from, connective with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of City, which may be in combination with the acts or omissions of any Responsible Party, provided that Consultant’s duty to Indemnify will not include any Losses arising from the sole
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Agreement with Moveable, Inc. Page 5
Rev. 07-01-18
negligence or willful misconduct of Indemnitees. Notwithstanding, Consultant’s duty to defend is not so limited.

B. Consultant’s obligation to Indemnify, will specifically extend to any and all employment-related claims of any type brought by employees, consultants, subconsultants or other agents of Consultant, against City (either alone, or jointly with Consultant), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

C. To the extent Consultant is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act (“Act”) and/or any other similar federal or state law, Consultant warrants that it is meeting its obligations under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Consultant’s responsibilities under the Act.

D. The Parties expressly agree that this Section 14 (HOLD HARMLESS/INDEMNIFICATION) will survive the expiration or early termination of the Agreement.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Consultant shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Consultant agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Elycia Knight, City Manager’s Office
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]

And to Consultant addressed as follows:

Moveable, Inc.

Attention: Thomas Ryan Sebastian
2160 Tully Road

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Agreement with Moveable, Inc. Page 6
Rev. 07-01-18
San Jose, CA 95122
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given. An e- mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Consultant shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Consultant’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter

2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section

3.40.070), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered.

Additionally, Consultant has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

19. CONFLICTS OF INTEREST
Consultant certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Consultant and that no person associated with Consultant has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Consultant is familiar with the provisions of California Government Code section 87100 and following and certifies that it does not know of any facts which would violate these code provisions. Consultant will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Consultant shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Consultant shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.
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Agreement with Moveable, Inc. Page 7
Rev. 07-01-18

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

Signatures on next page

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Agreement with Moveable, Inc. Page 8
Rev. 07-01-18
The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney
J ƿVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”

MOVEABLE, INC.
a California corporation

Dated:

By (Signature):

Name: Thomas Ryan Sebastian
Title: Chief Executive Office r
Principal Place of
Business Address:
2160 Tully Road
San Jose, CA 95122
Email Address: [email protected]
Telephone: 408-425-3136
Fax:
“CONSULTANT”

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Agreement with Moveable, Inc./Exhibit A-Scope of Services Page 1 Rev. 07-01-18

EXHIBIT A

SCOPE OF SERVICES
This Scope of Services outlines the requirements for Consultant to provide as-needed event planning and production services (“Services”) for the City. The Consultant is responsible for providing all labor, equipment, materials and project management necessary to produce the event(s) as directed by the City.

1. PROJECT APPROVAL PROCESS

1.1. Consultant will provide the Services on an as-needed basis and as directed, in writing, by the City Manager’s Office (“CMO”) or designee. The CMO will provide Consultant with a written request (“Event Request”) detailing the initial event concept, objectives, timeline and any other information needed to formulate the event scope.

1.2. For each Event Request, Consultant will prepare an initial scope of work (“Event SOW”). The Event SOW will detail the tasks anticipated to be required to achieve event goals, phases and timelines, and the estimated budget, to include Consultant’s anticipated labor and management fees, third party vendor fees, and any other costs that may be associated with producing the event. Event budgets will be calculated according to the rates listed in Exhibit B (Fee Schedule).

1.3. If CMO elects, in its sole discretion to proceed with an Event SOW, CMO will give final authorization, in writing, to proceed with an Event SOW prior to Consultant providing any services related to the event.

1.4. The project approval process is a collaborative process between City and Consultant.

Regular meetings, emails, and telephone calls will all be accepted forms of communication throughout the process. Authorization to prepare an Event SOW and final approval of the Event SOW must be documented in writing (email acceptable).

2. GENERAL ADMINISTRATIVE REQUIREMENTS
Consultant will provide administrative and project management oversight for each event.

Key responsibilities include, but are not limited to:

2.1. Collaboration: Attendance at regular meetings with City staff and partners to ensure alignment across teams on event plans and goals.

2.2. Approvals: Ensure explicit prior approval by the City is received before moving forward with any irrevocable plans or purchases.

2.3. Budget Development and Management. Create detailed cost estimates and recommend cost-savings strategies.

2.4. Project Tracking: Maintain a centralized project timeline, deliverables tracker, and budget tracker at all times.

2.5. Evaluation. Deliver a post-event evaluation report within 30 days of each event to analyze outcomes and recommend future improvements.

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Agreement with Moveable, Inc./Exhibit A-Scope of Services Page 2 Rev. 07-01-18

3. EVENT STRATEGY & DESIGN
In coordination with the City, Consultant is responsible for leading the conceptualization, artistic curation and blueprint development for each event. Key responsibilities include, but are not limited to:

3.1 Creative Concepting: Collaborate with City staff to develop creative themes, formats, and desired outcomes.

3.2 Venue Management: Identify suitable City-owned or non-City-owned venues and coordinate all scheduling, permitting and logistics directly with the venue.

3.3 Technical Design: Create blueprint designs of the entire event grounds and present production elements through CAD-Specific drawings for City review.

4. LOGISTICS, TALENT, AND VENDOR MANAGEMENT
Consultant is responsible for the comprehensive planning, execution and oversight of all operational elements of each event. Key responsibilities include, but are not limited to:

4.1. Operational Planning & Logistics

4.1.1. Work Plans: Create a detailed work plan for each event to include the following elements, at a minimum:
• Production Plans
• Timelines
• Equipment Lists
• Staffing and Volunteer Plans
• Event Day Operations Plan
• Contingency Plans/Escalation Trees
• Emergency Action Plans

4.1.2. Permitting: Secure all required permits and ensure all vendors and contracted talent comply with City permit requirements and ordinances.

4.1.3. Production Elements. Source and manage all required equipment and supplies such as audio/visual lighting, furniture, perimeter fencing, portable toilets, tents, and any other equipment and supplies identified as being required.

4.1.4. Event Set-Up. Manage the entire load-in and load-out process and oversee all coordination with the venue.

4.1.5. Ancillary Services. Oversee ticketing procedures, signage design/placement, and concessions/hospitality for patrons and staff.

4.2. Talent and Vendor Oversight

4.2.1. Talent Acquisition. Identify, book, and contract performers (for example musicians, artists, DJs, cultural partners) following City approval of the performer, performer’s rates, contractual terms, and rider provisions, at a minimum.

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Agreement with Moveable, Inc./Exhibit A-Scope of Services Page 3 Rev. 07-01-18

4.2.2. Talent Contract Management. Fulfill all talent rider provisions.

4.2.3. Vendor Management. Identify, vet and contract with all third-party vendors required for each event (catering, security, décor, etc.) Consultant will serve as the single point-of-contact for all external partners and will manage their schedules and deliverables. The City reserves the right to reject any of Consultant’s selected vendors at their sole discretion.

5. RISK AND SAFETY MANAGEMENT
Consultant is responsible for identifying risks associated with the event and ensuring a secure environment. Key responsibilities include, but are not limited to:

5.1. Identify potential logistical, financial, reputational, and safety-related risks and develop risk mitigation strategies and contingency plans.

5.2. Comply with direction from City departments (Police, Fire, Public Works, Risk Management) and stakeholders to establish necessary security measures and staffing.

5.3. Ensure compliance with safety protocols and Emergency Action Plans.

5.4. Ensure external partners such as third-party vendors and booked talent indemnify the City using the City’s standard indemnity language, a copy of which is attached as Exhibit A-1, maintain insurance coverages and levels as required by the City, including at a minimum that policies identify the City as a third-party beneficiary and additional insured. Additionally, Consultant will collect evidence of insurance coverage by all external partners and show proof of coverage upon the request of the City.

6. EVENT DAY STAFFING AND OPERATIONS
Consultant is responsible for overseeing all elements of event day activities in coordination with the City. Key responsibilities include, but are not limited to:

6.1. Provide real-time, onsite oversight and general management of the entire event and ensure all issues are addressed immediately and according to established plans.

6.2. Ensure adequate supervision of all vendors, staffing and volunteers at all times.

7. DELIVERABLES
The specific deliverables Consultant may be requested to provide for any event may include but is not limited to, the following:

7.1. Event permit packets (applications and approvals for City sign-off)

7.2. Staffing & Volunteer plan utilizing the City’s Volunteer Program

7.3. Day-of event operations plan and escalation tree

7.4. Emergency Action Plans (EAPs)

7.5. Documentation of vendor compliance (licenses, insurance, permits)

7.6. Talent contracts & promotional review signoffs

7.7. Detailed budgets with monthly updates

7.8. Production schedules, run-of-shows, and site maps

7.9. Post-event evaluation reports (within 30 days of each event).

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Agreement with Moveable, Inc./Exhibit A-1-Standard Indemnification Page 1 Rev. 07-01-18

EXHIBIT A-1

STANDARD INDEMNIFICATION
A. To the extent permitted by law, Consultant agrees to protect, defend, hold harmless and indemnify (collectively “Indemnify”) City, its City Council, commissions, officers, employees, volunteers and agents (collectively “Indemnitees”) from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action (collectively “Losses”), and whether sounding in law, contract, tort, or equity, arising out of the performance of the Services, that are caused or claimed to be caused by the acts, errors and/or omissions of Consultant, its employees, its subconsultants, or anyone for whose acts any of them may be liable (collectively “Responsible Parties”). Consultant’s responsibilities under this Section (HOLD HARMLESS/INDEMNIFICATION) include liability arising from, connective with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of City, which may be in combination with the acts or omissions of any Responsible Party, provided that Consultant’s duty to Indemnify will not include any Losses arising from the sole negligence or willful misconduct of Indemnitees.

Notwithstanding, Consultant’s duty to defend is not so limited.

B. Consultant’s obligation to Indemnify, will specifically extend to any and all employment- related claims of any type brought by employees, consultants, subconsultants or other agents of Consultant, against City (either alone, or jointly with Consultant), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

D. The Parties expressly agree that this Section (HOLD HARMLESS/INDEMNIFICATION) will survive the expiration or early termination of the Agreement.
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Agreement with Moveable, Inc./Exhibit B-Fee Schedule Page 1 Rev. 07-01-18

EXHIBIT B

SCHEDULE OF FEES

1. EVENT BUDGETS

1.1. For each Event SOW, Consultant will submit a proposed budget calculated based on 1) Consultant’s estimated hourly production costs and a final “not-to-exceed” total and, 2) the estimated third-party production expenses. Third party production expenses will be based on actual vendor quotes and/or labor models tied to the Event SOW. All budgets must include category contingencies sized to risk and shown explicitly.

1.2. Event Budgets may be modified throughout the event planning and production process, upon written approval by the CMO. City will not pay or be liable for any Event Budget increases that result in the maximum compensation of this Agreement being exceeded without first entering into a formal written amendment to this Agreement, which may be approved or denied in the City’s sole discretion and is subject to City Council authorization.

2. PRODUCTION FEES

2.1. Consultant’s Production Costs consist of all event planning, pre-production coordination, and on-site day-of-event services provided by Consultant. Production Costs for each event will be calculated based on the hourly rates listed below.

Consultant will only bill for the actual hours completed, even if the total hours worked does not reach the “not-to-exceed” maximum.

Position Hourly Rate
Senior Leadership $200
Project Lead $160
Project Coordinator/Project
Specialist $120
On-Site Event Staff $70

3. THIRD PARTY FEES

3.1. Consultant will pay for all third-party production costs after pre-approval by the City.

The City will reimburse Consultant for approved third-party production expenses at actual cost. Expenses are reimbursable only if they are not already included in hourly rates, were approved in advance by the City, and are supported by itemized receipts.

4. TRAVEL COSTS

4.1. All travel will be reimbursed as listed below.

• Airfare/Rental Car – At economy rates
• Lodging - According to the rates outlined by the United States General Services Administration (GSA) https://www.gsa.gov/travel-resources.
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Agreement with Moveable, Inc./Exhibit B-Fee Schedule Page 2 Rev. 07-01-18

4.2. If third-party vendors require travel, Consultant will pay for all third-party travel costs and request reimbursement from the City during the invoice process. Consultant will make every effort to minimize travel costs by using local labor/vendors whenever possible.

4.3. All travel must receive prior authorization by the city.

4. REMITTANCE OF REVENUE TO THE CITY

4.1. In the event Consultant collects revenue on behalf of the City, (for example through collection of retailer application fees, concessions fees, or other fees where Consultant facilitates payment collection for City revenue), in which all or a portion of those fees belong to the City, Consultant will remit the fees to the City within thirty days of the completion of the event. Alternatively, Consultant may subtract the revenue collected on behalf of the City from the total budget for the event. City and Consultant’s portion of any revenue generated and the method for remitting payment to the City will be established during the Event SOW approval process.

4.2. In the event of a dispute regarding payments due to the City, Consultant will, within five (5) business days of a written request, provide the City or its authorized representative with full access to all books, invoices, receipts, and financial records related to the Event.

5. INVOICE AND PAYMENT

5.1. Consultant will bill the City on a monthly basis for the Services actually provided or expenses actually incurred during the preceding month, on an invoice and in a format approved by the City and subject to verification and approval by the City. As an alternative to monthly invoices, Consultant may invoice the City according to the deliverable of key payment milestones, if established in the Event SOW.

5.2. The City will not pay any advance deposits or pre-payments. Invoices will only be issued after services or deliverables are provided.

5.3. A full reconciliation with invoices and variance analysis must be delivered within thirty days of event completion.

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Agreement with Moveable, Inc./Exhibit C-Insurance Requirements Page 1 Rev. 07-01-18

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Consultant’s indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Consultant shall provide and maintain in full force and effect during the period of performance of the Agreement and for twenty-four (24) months following acceptance by the City, at its sole cost and expense, the following insurance policies from insurance companies authorized to do business in the State of California. These policies shall be primary insurance as to the City of Santa Clara so that any other coverage held by the City shall not contribute to any loss under Consultant’s insurance. The minimum coverages, provisions and endorsements are as follows:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury

2. Exact structure and layering of the coverage shall be left to the discretion of Consultant; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Consultant to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and
c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned (if any), non-owned and hired autos.

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Agreement with Moveable, Inc./Exhibit C-Insurance Requirements Page 2 Rev. 07-01-18
C. WORKERS’ COMPENSATION

1. Workers’ Compensation Insurance Policy as required by statute and employer’s liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.

2. The indemnification and hold harmless obligations of Consultant included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Consultant or any subcontractor under any Workers’ Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. PROFESSIONAL LIABILITY
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of the Consultant. Covered services as designated in the policy must specifically include work performed under this agreement. Coverage shall be in an amount of not less than one million dollars ($1,000,000) per claim or two million dollars ($2,000,000) aggregate. Any coverage containing a deductible or self-retention must first be approved in writing by the City Attorney’s Office.

E. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Consultant’s work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85, or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. Primary and non-contributing. Each insurance policy provided by Consultant shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution from, any other insurance which the indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Consultant’s insurance.

3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non- payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such
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Agreement with Moveable, Inc./Exhibit C-Insurance Requirements Page 3 Rev. 07-01-18
modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non- renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non- renewal, written notice shall be given at least thirty (30) days prior to the effective date of non-renewal.

4. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through E of this Exhibit C, above.

F. ADDITIONAL INSURANCE RELATED PROVISIONS
Consultant and City agree as follows:

1. Consultant agrees to ensure that subcontractors, and any other party involved with the Services, who is brought onto or involved in the performance of the Services by Consultant, provide the same minimum insurance coverage required of Consultant, except as with respect to limits. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement.

Consultant agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the project will be submitted to City for review.

2. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Consultant in the event of material noncompliance with the insurance requirements set forth in this Agreement.

G. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Consultant, and each and every subcontractor (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Consultant shall file with the City all certificates and endorsements for the
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Agreement with Moveable, Inc./Exhibit C-Insurance Requirements Page 4 Rev. 07-01-18
required insurance policies for City’s approval as to adequacy of the insurance protection.

H. EVIDENCE OF COMPLIANCE
Consultant or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement. Upon City’s request, Consultant shall submit to City copies of the actual insurance policies or renewals or replacements.

Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be mailed to:

EBIX Inc.

City of Santa Clara (City Manager’s Office)
P.O. Box 100085 – S2 or 1 Ebix Way
Duluth, GA 30096 John’s Creek, GA 30097

Telephone number: 951-766-2280
Fax number: 770-325-0409
Email address: [email protected]
I. QUALIFYING INSURERS
All of the insurance companies providing insurance for Consultant shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representative.

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Agreement with Moveable, Inc./Exhibit A-1-Standard Indemnification Page 1 Rev. 07-01-18
EBIX Insurance No. S200005817

AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND

WALK TALKIN INTERNATIONAL LLC

PREAMBLE
This Agreement, effective as of ________________ (“Effective Date”), is entered into between the City of Santa Clara, California, a chartered California municipal corporation (“City”) and Walk Talkin International, LLC, a California limited liability company, (“Consultant”). City and Consultant may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

In consideration of the above Recitals and the mutual covenants contained herein, the Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

Agreement with Moveable, Inc./Exhibit A-1-Standard Indemnification Page 2 Rev. 07-01-18
the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Consultant shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

D. The Parties expressly agree that this Section 14 (HOLD HARMLESS/INDEMNIFICATION) will survive the expiration or early termination of the Agreement.

17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Elycia Knight, City Manager’s Office
1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]

And to Consultant addressed as follows:

Walk Talkin International LLC
Attention: Carlos Guaico
1865 Oakwood Ave
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Agreement with Moveable, Inc./Exhibit A-1-Standard Indemnification Page 6 Rev. 07-01-18
Glendale, CA 91208
and by e-mail at [email protected]
The workday the e-mail was sent shall control the date notice was deemed given. An e- mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section

3.40.070), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered.

Additionally, Consultant has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299).

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

GLEN R. GOOGINS
City Attorney
J ƿVAN D. GROGAN
City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”

WALK TALKIN INTERNATIONAL LLC
a California limited liability company
Dated:

By (Signature):

Name: Carlos Guaico
Title: Chief Executive Office r
Principal Place of
Business Address:
1865 Oakwood Ave
Glendale, CA 91208
Email Address: [email protected]
Telephone: 408-425-3136
“CONSULTANT”
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liSignOd by:
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Agreement with Moveable, Inc./Exhibit A-1-Standard Indemnification Page 8 Rev. 07-01-18

EXHIBIT A

1. PROJECT APPROVAL PROCESS

1.4. The project approval process is a collaborative process between City and Consultant.

2. GENERAL ADMINISTRATIVE REQUIREMENTS
Consultant will provide administrative and project management oversight for each event.

Key responsibilities include, but are not limited to:

2.1. Collaboration: Attendance at regular meetings with City staff and partners to ensure alignment across teams on event plans and goals.

2.2. Approvals: Ensure explicit prior approval by the City is received before moving forward with any irrevocable plans or purchases.

2.3. Budget Development and Management. Create detailed cost estimates and recommend cost-savings strategies.

2.4. Project Tracking: Maintain a centralized project timeline, deliverables tracker, and budget tracker at all times.

2.5. Evaluation. Deliver a post-event evaluation report within 30 days of each event to analyze outcomes and recommend future improvements.
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Agreement with Moveable, Inc./Exhibit A-1-Standard Indemnification Page 9 Rev. 07-01-18

3.1. Creative Concepting: Collaborate with City staff to develop creative themes, formats, and desired outcomes.

3.2. Venue Management: Identify suitable City-owned or non-City-owned venues and coordinate all scheduling, permitting and logistics directly with the venue.

3.3. Technical Design: Create blueprint designs of the entire event grounds and present production elements through CAD-Specific drawings for City review.

4.1. Operational Planning & Logistics

4.1.2. Permitting: Secure all required permits and ensure all vendors and contracted talent comply with City permit requirements and ordinances.

4.1.4. Event Set-Up. Manage the entire load-in and load-out process and oversee all coordination with the venue.

4.1.5. Ancillary Services. Oversee ticketing procedures, signage design/placement, and concessions/hospitality for patrons and staff.

4.2. Talent and Vendor Oversight

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Agreement with Moveable, Inc./Exhibit A-1-Standard Indemnification Page 10 Rev. 07-01-18