City of Santa Clara
Joint Meeting Agenda
Call and Notice of Special Meeting of the
City Council and
Santa Clara Stadium Authority Board
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
5:30 PMTuesday, May 26, 2026
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page (https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
City of Santa ClaraCity of Santa Clara Page 1 of 11 Printed on 5/22/2026 Meeting Agenda May 26, 2026
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor/Chair calls for a Special Meeting of the City Council of the City of Santa Clara and the Board of the Santa Clara Stadium Authority Board, to commence and convene on May 26, 2026, at 5:30 pm to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
Closed Session - 5:30 PM | Special Meeting - 7:00 PM
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Confirmation of Quorum
1.A Conference with Legal Counsel-Existing Litigation
Pursuant to Gov. Code § 54956.9(d)(1)
Name
of case: Shahla Montes vs City of Santa Clara et al,
Santa Clara Superior Court, Case no. 22CV398747
26-565
1.B Conference with Real Property Negotiators (City)
Pursuant to Gov. Code § 54956.8
Properties:
--990 Benton
Street, Santa Clara, CA 95050 (APN 269-22-072)
(acquisition)
--777 Benton Street, Santa Clara, CA 95050 (APN 269-16-080) (disposition)
City Negotiators: Jovan D. Grogan, City Manager (and/or designee) and Glen R. Googins, City Attorney (and/or designee) Negotiating Parties: City of Santa Clara and Santa Clara University
Under Negotiation: Purchase/Sale of Real Property interests (provisions, price and terms of payment)
26-556
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 26, 2026
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Sparacino Conference Room)
7:00 PM SPECIAL JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Pledge of Allegiance and Statement of Values
Roll Call
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
2. Proclamation of May 2026 as Jewish American Heritage Month26-591
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
3.A Action on a Standard Agreement with the California Highway Patrol
for Traffic Management Related Services with a
Projected Cost of $1.6 million for FIFA World Cup and Approve the Related Budget Amendment
26-499
1. Authorize the City Manager to execute the
Standard Agreement with the California Highway
Patrol for traffic control related services for FIFA
World Cup at Levi’s Stadium, in an amount not to
exceed $4,806,520.92 over the period June 2,
2026 - July 2, 2026; and
2. Approve the FY 2025/26 budget amendment in the
General Fund, increasing the Other Fees for
Services estimate by $1,100,000 and increasing
the Non-Departmental appropriation by
$1,100,000 (five affirmative Council votes
required to appropriate additional revenue).
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 26, 2026
3.B Action on an Agreement with South San Joaquin County Fire Authority
for Municipal Hazardous Materials Response Services
with a Projected Cost of $150,000 for FIFA World Cup and Approve Related Budget Amendment; Action on a Resolution Delegating Authority to the City Manager to Negotiate and Execute Future Municipal Hazardous Materials Response
Services Agreements with Public Safety Agencies for
Supplemental HazMat Response Services
26-562
1. Authorize the City Manager to execute the
Agreement with the South San Joaquin County
Fire Authority for Municipal Hazardous Materials
Response Services for FIFA World Cup 2026 at
Levi’s Stadium, in an amount not to exceed
$200,000 over the period of June 2, 2026, to July
2, 2026;
2. Approve a Resolution delegating authority to the
City Manager to negotiate and execute future
Municipal Hazardous Materials Response
Services Agreements with public safety agencies
for supplemental hazmat response services, within
appropriated limits, and subject to approval as to
form by the City Attorney; and
3. Approve the FY 2025/26 budget amendment in the
General Fund, increasing the Other Fees for
Services estimate by $150,000 and increasing the
Non-Departmental appropriation by $150,000
(five affirmative Council votes required to
appropriate additional revenue).
Recommendation:
3.C Action on Subscription License Agreement with Innovative Interfaces,
Inc. for Hosting and Maintenance Services for the
Integrated Library System for a Total Not-To-Exceed Amount of $1,830,992 Over the Full 11-Year Term
26-446
Authorize an increase in the maximum allowable
compensation amount for the Agreement with
Innovative Interfaces, Inc. to account for the five (5) auto-renewing terms of one-year each, for the period
of July 1, 2026 through June 30, 2031, in an amount
not to exceed $918,401, subject to the annual
appropriation of funds, thereby bringing the total
not-to-exceed contract amount to $1,830,992.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 26, 2026
3.D Action on a Memorandum of Understanding Between the City of Santa
Clara and County of Santa Clara for Mental Health
Services and Related Budget Amendment
26-15700
1. Approve and Authorize the City Manager or
designee to execute the Memorandum of
Understanding between the City of Santa Clara
and the County of Santa Clara for Mental Health
Services for the period January 1, 2026 through
December 31, 2028, with a maximum
compensation of $808,029, subject to the
appropriation of funds; and
2. Approve the FY 2026/27 budget amendment in the
Expendable Trust Fund, recognizing other
agencies revenue in the amount of $160,327 and
increasing the Opioid Settlement Funds
appropriation in the amount of $160,327 (five
affirmative Council votes required to
appropriate additional revenue).
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 26, 2026
3.E Action to Authorize the City Manager to Execute Amendments to Agreements
with Moveable, Inc. and Walk Talkin International
LLC for Providing Event Planning and Production Services, to increase the Not-to-Exceed Compensation by $100,000, for a Total Not-to-Exceed authorization of $350,000 for Each
Agreement
26-383
1. Authorize the City Manager or designee to execute
Amendment No. 1 with Moveable Inc. to increase
the maximum compensation by $100,000 for event
production services, for a revised not-to-exceed
maximum compensation amount of $350,000,
subject to appropriation of funds;
2. Authorize the City Manager or designee to execute
Amendment No. 1 with Walk Talkin International
LLC to increase the maximum compensation by
$100,000 for event production services, for a
revised not-to-exceed maximum compensation
amount of $350,000, subject to appropriation of
funds and to allow for up to $5,000 of the
additional $100,000 to be used for payment
towards the costs of production of the Stadium
Event; and
3. Authorize the City Manager or designee to take all
actions necessary to implement and administer
the Agreements with Moveable Inc, and Walk
Talkin International LLC, including negotiating and
executing future amendments to (i) add or delete
related line item services; (ii) implement rate
adjustments on the terms provided in Exhibit B,
and (iii) make de minimis changes, provided that
the total not-to-exceed maximum compensation is
not exceeded, subject to the appropriation of funds
and review and approval as to form by the City
Attorney.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 26, 2026
CONSENT ITEMS PULLED FOR DISCUSSION
4.A Board, Commissions and Committee Minutes (Deferred from May 5, 2026)
26-567
Note and file the Minutes of Parks & Recreation
Commission - March 9, 2026.
Recommendation:
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 26, 2026
4.B Action to Authorize the City Manager to Execute an Agreement with
Colony Landscape and Maintenance, Inc. for Thatch
Removal and Related Services at the Youth Soccer Park and Approve Related Budget Amendments (Deferred from May 19, 2026)
26-600
1. Authorize the City Manager or designee to execute
a Service Agreement with Colony Landscape and
Maintenance, Inc. for thatch removal and related
services at the Youth Soccer Park, for a maximum
compensation amount of $564,184, in substantially
the form provided in Attachment 2 and subject to
the review and approval as to form by the City
Attorney;
2. Authorize the City Manager or designee to take
any action necessary to implement the Service
Agreement and to negotiate and execute future
amendment(s) to (i) increase compensation up to
a maximum amount of $648,812 for authorized
use of contingency funding, (ii) add or delete
services associated with the original scope of
services, and (iii) and make de minimis changes,
provided that the total maximum compensation is
not exceeded, subject to the review and approval
as to form by the City Attorney; and
3. Approve the following FY 2025/26 Budget
Amendments:
a. In the Parks and Recreation Capital fund,
increase the transfer from the General Fund by
$107,913, increase the Youth Sports Park
Improvement project appropriation by
$522,422, and decrease the Mitigation Fee
Act Fees ending fund balance by $414,509
(five affirmative Council votes required to
appropriate additional revenue and for the
use of unused balances); and
b. In the General Fund, increase the Rents and
Royalties revenue estimate by $107,913 and
increase the transfer to the Parks and
Recreation Capital Fund by $107,913 (five
affirmative Council votes required to
appropriate additional revenue).
Recommendation:
PUBLIC HEARING/GENERAL BUSINESS
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 26, 2026
5. Update to City Council on Implementation of City Council Policy 056 -
Prohibiting Use of City Properties for Civil Immigration Enforcement Purposes and provide feedback on policy
implementation (Deferred from May 19, 2026)
26-599
Receive the report and provide input or further
direction to staff regarding Policy 056 implementation
as Council deems appropriate.
Recommendation:
6. Action on Adoption of a Resolution Designating the FIFA World Cup
2026 Special Event Zone and Special Event Time Period
Pursuant to the City’s Special Event Zone Ordinance
26-360
Adopt a Resolution designating the FIFA World Cup
2026 Special Event Zone and Special Event Time
Period Pursuant to the City’s Special Event Zone
Ordinance.
Recommendation:
7. Report on City Vacancies and Recruitment Efforts, Pursuant to Assembly Bill (AB) 2561
26-509
Note and File the Report on City Vacancies and
Recruitment Efforts, Pursuant to Assembly Bill (AB)
2561.
Recommendation:
8. Action on Resolution Adopting Council Policy 057 Establishing Procedures
to be Followed in the Event of a Disruption of
Telephonic Service or Internet-Based Audio-Visual Platform During a Council Meeting
26-504
Adopt a Resolution Approving and Adopting Council
Policy 057 Establishing Procedures to be Followed in
the Event of a Disruption of Telephonic Service or
Internet-Based Audio-Visual Platform During a
Council Meeting, in Accordance with Senate Bill 707.
Recommendation:
9. Action on Council Policy Establishing an Annual Performance Review Process for Council Appointees
26-586
Adopt a Resolution approving new Council policy 058
establishing a performance evaluation process for
Council appointees.
Recommendation:
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 26, 2026
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, June 9, 2026 in the City Hall Council Chambers.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting
Meeting Agenda May 26, 2026
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
California Government Code Section 84308, most recently amended by SB 1243, commonly referred to as the "Levine Act," prohibits a local elected official or quasi-judicial appointed official from participating in any action related to a contributor’s contract, license, permit, or use entitlement if he/she/it receives any campaign contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision has been made, from the party, participants, or agents in the proceeding. Parties, Participants or Agents for a proceeding involving a license, permit, or other use entitlement pending before the City Council or a City quasi-judicial body must complete the California Levine Act Disclosure Statement prior to their proceeding.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
Joint Council and Authorities Concurrent &
Stadium Authority Board Meeting