City Council and Authorities Concurrent
May 26, 2026

6/3/2026
1 City Council MeetingMay 26, 2026Item # 9 – RTC 26-586Council Policy Establishing an Annual Performance Review Process for Council Appointees Background and PurposeProposed Policy Guidelines & ProceduresRecommendation2Overview1 2 6/3/2026
2 3Background and PurposeNotesIssueCurrently, there is no established process for City Council to evaluate and assess the performance of City Council appointees, including City Manager and City AttorneyApril 13th– Draft policy outlining a process to evaluate and assess the performance of City Council appointees reviewed by the Governance & Ethics Committee for presentation to City CouncilBackgroundA policy would provide for predictability, transparency, and consistency in the performance evaluation processPurpose 4Proposed Policy Guidelines & ProceduresNotesItemThe rating period to be set as January 1stthrough December 31stof every calendar yearRating PeriodHR to conduct procurement process for a Facilitator to be selected by City CouncilFacilitatorNovember/December– Facilitator to meet with and interview City Council and other identified members to gather information for the performance appraisalJanuary– Facilitator to meet with City Council and the Council Appointee in closed session to provide results of their workFebruary– City Council to meet in closed session and appoint a subcommittee to meet with Council Appointee to discuss goals and to negotiate compensation/benefits/other modifications to employment agreementMay– Subcommittee to present to full City Council in closed session to present results of meetings with Council Appointee and provide recommendationsIf process above is not completed by May 31st, Council Appointee to receive lesser of 2% salary increase or applicable CPIJune– HR to present in open session approval of any changes to compensation/benefits/other modifications to be effective the first pay period after July 1st(including, if applicable, the 2%/applicable CPI salary increase described above) unless the employment agreement has a different retroactivity provisionJuly or later– If the employee rec’d the default 2% increase, the Council can later provide an additional increase (with retroactivity), if anyTimeline3 4 6/3/2026
3 5Recommendation Approve a Resolution approving new Council Policy 058 establishing a performance evaluation process for Council appointees5