5:30 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/26/2026
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page (https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
City of Santa Clara
Meeting Minutes
Call and Notice of Special Meeting of the
City Council and Santa Clara Stadium Authority Board
05/26/2026Meeting Minutes
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor/Chair calls for a Special Meeting of the City Council of the City of Santa Clara and Boardmembers of the Stadium Authority, to commence and convene on May 26, 2026, at 5:30 pm to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
Closed Session - 5:30 PM | Special Meeting - 7:00 PM
5:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Closed Session to order at 5:37 PM.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum.
1.A 26-565 Conference with Legal Counsel-Existing Litigation Pursuant to Gov. Code § 54956.9(d)(1)
Name of case: Shahla Montes vs City of Santa Clara et al, Santa Clara Superior Court, Case no. 22CV398747
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City Council and Stadium Authority Board
05/26/2026Meeting Minutes
1.B 26-556
Public Comment
Conference with Real Property Negotiators (City)
Pursuant to Gov. Code § 54956.8
Properties:
--990 Benton Street, Santa Clara, CA 95050 (APN 269-22-072) (acquisition)
--777 Benton Street, Santa Clara, CA 95050 (APN 269-16-080) (disposition)
City Negotiators: Jovan D. Grogan, City Manager (and/or designee) and Glen R. Googins, City Attorney (and/or designee)
Negotiating Parties: City of Santa Clara and Santa Clara University Under Negotiation: Purchase/Sale of Real Property interests (provisions, price and terms of payment)
Mayor Gillmor noted she will recuse herself from Item 1.B due to conflict of interest as her office is near the subject property.
Councilmember Cox noted she will recuse herself from Item 1.B due to conflict of interest with her employment at Santa Clara University.
David Kertes
Chris Stampolis
Mark Kelsey
Anthony Becker
Convene to Closed Session (Sparacino Conference Room)
Mayor Gillmor adjourned into Closed Session at 5:49 PM. 7:00 PM SPECIAL JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the Special Meeting to order at 7:19 PM.
Call and Notice of Special Meeting of the
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Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Cox recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Vice Mayor/Chair Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Council/Boardmember Suds Jain, Council/Boardmember Kelly Cox, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins reported that there was no reportable action from Closed Session and noted that Mayor Gillmor and Councilmember Cox recused themselves from Item 1.B.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
None.
SPECIAL ORDER OF BUSINESS
2. 26-591 Proclamation of May 2026 as Jewish American Heritage Month Mayor Gillmor, on behalf of the Council, proclaimed May 2026 as Jewish American Heritage Month.
Jane Faershtein (Bay Area Jewish Coalition) and Oshi Gat (Bay Area Jewish Coalition) accepted the proclamation and provided some remarks.
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CONSENT CALENDAR
Mayor Gillmor pulled Item 3.A.
Councilmember Jain pulled Item 3.E.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to approve the balance of the Consent Calendar (except Items 3.A and 3.E).
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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05/26/2026Meeting Minutes
3.B 26-562 Action on an Agreement with South San Joaquin County Fire Authority for Municipal Hazardous Materials Response Services with a Projected Cost of $150,000 for FIFA World Cup and Approve Related Budget Amendment; Action on a Resolution Delegating Authority to the City Manager to Negotiate and Execute Future Municipal Hazardous Materials Response Services Agreements with Public Safety Agencies for Supplemental HazMat Response Services
Recommendation:
1. Authorize the City Manager to execute the Agreement with the South San Joaquin County Fire Authority for Municipal Hazardous Materials Response Services for FIFA World Cup 2026 at Levi’s Stadium, in an amount not to exceed $200,000 over the period of June 2, 2026, to July 2, 2026;
2. Approve a Resolution delegating authority to the City Manager to negotiate and execute future Municipal Hazardous Materials Response Services Agreements with public safety agencies for supplemental hazmat response services, within appropriated limits, and subject to approval as to form by the City Attorney; and
3. Approve the FY 2025/26 budget amendment in the General Fund, increasing the Other Fees for Services estimate by $150,000 and increasing the Non-Departmental appropriation by $150,000 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to (1) authorize the City Manager to execute the Agreement with the South San Joaquin County Fire Authority for Municipal Hazardous Materials Response Services for FIFA World Cup 2026 at Levi’s Stadium, in an amount not to exceed $200,000 over the period of June 2, 2026, to July 2, 2026; (2) approve Resolution No. 26-9563 delegating authority to the City Manager to negotiate and execute future Municipal Hazardous Materials Response Services Agreements with public safety agencies for supplemental hazmat response services, within appropriated limits, and subject to approval as to form by the City Attorney; and (3) approve the Fiscal Year 2025/26 budget amendment in the General Fund, increasing the Other Fees for Services estimate by $150,000 and increasing the Non-Departmental appropriation by $150,000.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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3.C 26-446 Action on Subscription License Agreement with Innovative Interfaces, Inc. for Hosting and Maintenance Services for the Integrated Library System for a Total Not-To-Exceed Amount of $1,830,992 Over the Full 11-Year Term Recommendation:
Authorize an increase in the maximum allowable compensation amount for the Agreement with Innovative Interfaces, Inc. to account for the five (5) auto-renewing terms of one-year each, for the period of July 1, 2026 through June 30, 2031, in an amount not to exceed $918,401, subject to the annual appropriation of funds, thereby bringing the total not-to-exceed contract amount to $1,830,992.
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to Authorize an increase in the maximum allowable compensation amount for the Agreement with Innovative Interfaces, Inc. to account for the five (5) auto-renewing terms of one-year each, for the period of July 1, 2026 through June 30, 2031, in an amount not to exceed $918,401, subject to the annual appropriation of funds, thereby bringing the total not-to-exceed contract amount to $1,830,992.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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3.D 26-15700 Action on a Memorandum of Understanding Between the City of Santa Clara and County of Santa Clara for Mental Health Services and Related Budget Amendment
Recommendation:
1. Approve and Authorize the City Manager or designee to execute the Memorandum of Understanding between the City of Santa Clara and the County of Santa Clara for Mental Health Services for the period January 1, 2026 through December 31, 2028, with a maximum compensation of $808,029, subject to the appropriation of funds; and
2. Approve the FY 2026/27 budget amendment in the Expendable Trust Fund, recognizing other agencies revenue in the amount of $160,327 and increasing the Opioid Settlement Funds appropriation in the amount of $160,327 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to (1) approve and Authorize the City Manager or designee to execute the Memorandum of
Understanding between the City of Santa Clara and the County of Santa Clara for Mental Health Services for the period January 1, 2026 through December 31, 2028, with a maximum compensation of $808,029, subject to the appropriation of funds; and (2) approve the Fiscal Year 2026/27 budget amendment in the Expendable Trust Fund, recognizing other agencies revenue in the amount of $160,327 and increasing the Opioid Settlement Funds appropriation in the amount of $160,327.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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05/26/2026Meeting Minutes
PUBLIC PRESENTATIONS
Brian Darby spoke regarding election spending.
Wendy Greenfield spoke regarding Jewish American Heritage Month.
Dina
spoke regarding Jewish American Heritage Month.
Joseph spoke regarding Jewish American Heritage Month.
Anthony Becker (time donated by Saskia) made a Council Policy 030 request to investigate the disclosure of confidential information from Closed Session.
CONSENT ITEMS PULLED FOR DISCUSSION
4.A 26-567 Board, Commissions and Committee Minutes (Deferred from May 5, 2026)
Recommendation: Note and file the Minutes of Parks & Recreation Commission - March 9, 2026.
Councilmember Jain pulled this item from the May 5, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board.
Council comments followed.
Public Comment: None
A motion was made by Councilmember Jain, seconded by
Councilmember Chahal, to note and file the Minutes of Parks & Recreation Commission - March 9, 2026.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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4.B 26-600 Action to Authorize the City Manager to Execute an Agreement with Colony Landscape and Maintenance, Inc. for Thatch Removal and Related Services at the Youth Soccer Park and Approve Related Budget Amendments (Deferred from May 19, 2026)
Recommendation:
1. Authorize the City Manager or designee to execute a Service Agreement with Colony Landscape and Maintenance, Inc. for thatch removal and related services at the Youth Soccer Park, for a maximum compensation amount of $564,184, in substantially the form provided in Attachment 2 and subject to the review and approval as to form by the City Attorney;
2. Authorize the City Manager or designee to take any action necessary to implement the Service Agreement and to negotiate and execute future amendment(s) to (i) increase compensation up to a maximum amount of $648,812 for authorized use of contingency funding, (ii) add or delete services associated with the original scope of services, and (iii) and make de minimis changes, provided that the total maximum compensation is not exceeded, subject to the review and approval as to form by the City Attorney; and
3. Approve the following FY 2025/26 Budget Amendments:
a. In the Parks and Recreation Capital fund, increase the transfer from the General Fund by $107,913, increase the Youth Sports Park Improvement project appropriation by $522,422, and decrease the Mitigation Fee Act Fees ending fund balance by $414,509 (five affirmative Council votes required to appropriate additional revenue and for the use of unused balances); and
b. In the General Fund, increase the Rents and Royalties revenue estimate by $107,913 and increase the transfer to the Parks and Recreation Capital Fund by $107,913 (five affirmative Council votes required to appropriate additional revenue).
Councilmember Jain pulled this item from May 19, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting.
Council questions and comments followed.
Director of Parks and Recreation Sparacino and City Manager Grogan addressed Council questions.
Public Comment: Wanda Buck
A motion was made by Councilmember Jain, seconded by Vice Mayor Gonzalez, to (1) authorize the City Manager or designee to execute a Service Agreement with Colony Landscape and
Maintenance, Inc. for thatch removal and related services at the
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Youth Soccer Park, for a maximum compensation amount of $564,184, in substantially the form provided in Attachment 2 and subject to the review and approval as to form by the City Attorney; (2)
authorize the City Manager or designee to take any action necessary to implement the Service Agreement and to negotiate and execute future amendment(s) to (i) increase compensation up to a maximum amount of $648,812 for authorized use of
contingency funding, (ii) add or delete services associated with the original scope of services, and (iii) and make de minimis changes, provided that the total maximum compensation is not exceeded, subject to the review and approval as to form by the City Attorney; and (3) approve the following Fiscal Year 2025/26 Budget Amendments: (a) in the Parks and Recreation Capital fund, increase the transfer from the General Fund by $107,913, increase the Youth Sports Park Improvement project appropriation by $522,422, and decrease the Mitigation Fee Act Fees ending fund balance by $414,509; and (b) in the General Fund, increase the Rents and Royalties revenue estimate by $107,913 and increase the transfer to the Parks and Recreation Capital Fund by $107,913.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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05/26/2026Meeting Minutes
3.A 26-499 Action on a Standard Agreement with the California Highway Patrol for Traffic Management Related Services with a Projected Cost of $1.6 million for FIFA World Cup and Approve the Related Budget Amendment Recommendation:
1. Authorize the City Manager to execute the Standard Agreement with the California Highway Patrol for traffic control related services for FIFA World Cup at Levi’s Stadium, in an amount not to exceed $4,806,520.92 over the period June 2, 2026 - July 2, 2026; and
2. Approve the FY 2025/26 budget amendment in the General Fund, increasing the Other Fees for Services estimate by $1,100,000 and increasing the Non-Departmental appropriation by $1,100,000 (five affirmative Council votes required to appropriate additional revenue).
Mayor Gillmor pulled this item.
Council questions and comments followed.
City Manager Grogan, Police Lieutenant Enos, and City Attorney Googins addressed Council questions.
Council discussion followed.
A motion was made by Mayor Gillmor, seconded by Councilmember Cox, to agendize Super Bowl LX and FIFA World Cup cost
reimbursement progress at the June 9, 2026 or subsequent City Council and Authorities Concurrent & Santa Clara Stadium Authority Board meeting.
The motion failed.
Aye: Vice Mayor Gonzalez, Councilmember Cox, and Mayor Gillmor3 - Nay: Councilmember Chahal, Councilmember Hardy, Councilmember Park, and Councilmember Jain
4 -
Public Comment: Anthony Becker
Brian Darby
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to (1) authorize the City Manager to execute the Standard Agreement with the California Highway Patrol for traffic control related services for FIFA World Cup at Levi’s Stadium, in an amount not to exceed $4,806,520.92 over the period June 2, 2026 - July 2, 2026; and (2) approve the Fiscal Year 2025/26 budget amendment in the General Fund, increasing the Other Fees for Services estimate by $1,100,000 and increasing the
Non-Departmental appropriation by $1,100,000.
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Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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3.E 26-383 Action to Authorize the City Manager to Execute Amendments to Agreements with Moveable, Inc. and Walk Talkin International LLC for Providing Event Planning and Production Services, to increase the Not-to-Exceed Compensation by $100,000, for a Total Not-to-Exceed authorization of $350,000 for Each Agreement
Recommendation:
1. Authorize the City Manager or designee to execute Amendment No. 1 with Moveable Inc. to increase the maximum compensation by $100,000 for event production services, for a revised not-to-exceed maximum compensation amount of $350,000, subject to appropriation of funds;
2. Authorize the City Manager or designee to execute Amendment No. 1 with Walk Talkin International LLC to increase the maximum compensation by $100,000 for event production services, for a revised not-to-exceed maximum compensation amount of $350,000, subject to appropriation of funds and to allow for up to $5,000 of the additional $100,000 to be used for payment towards the costs of production of the Stadium Event; and
3. Authorize the City Manager or designee to take all actions necessary to implement and administer the Agreements with Moveable Inc, and Walk Talkin International LLC, including negotiating and executing future amendments to (i) add or delete related line item services; (ii) implement rate adjustments on the terms provided in Exhibit B, and (iii) make de minimis changes, provided that the total not-to-exceed maximum compensation is not exceeded, subject to the appropriation of funds and review and approval as to form by the City Attorney.
Councilmember Jain pulled this item.
Council questions and comments followed.
City Manager Grogan and City Attorney Googins addressed Council questions.
Public Comment: Anthony Becker
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Chahal, to (1) authorize the City Manager or designee to execute Amendment No. 1 with Moveable Inc. to increase the maximum compensation by $100,000 for event production services, for a revised not-to-exceed maximum compensation amount of $350,000, subject to appropriation of funds; (2) authorize the City Manager or designee to execute Amendment No. 1 with Walk Talkin International LLC to increase the maximum compensation by $100,000 for event production services,
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for a revised not-to-exceed maximum compensation amount of $350,000, subject to appropriation of funds and to allow for up to $5,000 of the additional $100,000 to be used for payment towards the costs of production of the Stadium Event; and (3) authorize the City Manager or designee to take all actions necessary to implement and administer the Agreements with Moveable Inc, and Walk Talkin International LLC, including negotiating and executing future amendments to (i) add or delete related line item services; (ii) implement rate adjustments on the terms provided in Exhibit B, and (iii)
make de minimis changes, provided that the total not-to-exceed maximum compensation is not exceeded, subject to the
appropriation of funds and review and approval as to form by the City Attorney.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Cox, and Mayor Gillmor
5 -
Nay: Councilmember Park, and Councilmember Jain2 -
PUBLIC HEARING/GENERAL BUSINESS
5. 26-599 Update to City Council on Implementation of City Council Policy 056 - Prohibiting Use of City Properties for Civil Immigration Enforcement Purposes and provide feedback on policy implementation (Deferred from May 19, 2026)
Recommendation:
Receive the report and provide input or further direction to staff regarding Policy 056 implementation as Council deems appropriate.
City Manager Grogan made some opening remarks and introduced Assistant City Manager Morales who provided a Powerpoint presentation on implementation of City Council Policy 056 - Prohibiting Use of City Properties for Civil Immigration Enforcement Purposes.
Council comments followed.
Public Comment: Claudia Daw
Jeremy Barousse
Kimberly Woo
Lucila Ortiz
Edward Strine
Brian Darby
Council discussion followed.
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Chahal, to receive the report.
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Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
6. 26-360
Action on Adoption of a Resolution Designating the FIFA World Cup 2026 Special Event Zone and Special Event Time Period Pursuant to the City’s Special Event Zone Ordinance
Recommendation:
Adopt a Resolution designating the FIFA World Cup 2026 Special Event Zone and Special Event Time Period Pursuant to the City’s Special Event Zone Ordinance.
City Manager Grogan made some opening remarks and introduced Assistant City Manager Klotz who provided a Powerpoint presentation on designating the FIFA World Cup 2026 Special Event Zone and Special Event Time Period.
Council questions and comments followed.
Assistant City Manager Klotz, Police Lieutenant Enos and City Manager Grogan addressed Council questions.
Public Comment: John Haggerty
Edward Strine
Eric Tam (E-comment)
Council discussion followed.
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Hardy, to adopt Resolution No. 26-9564
designating the FIFA World Cup 2026 Special Event Zone and Special Event Time Period Pursuant to the City’s Special Event Zone Ordinance.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, Councilmember Cox, and Mayor Gillmor
7 -
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7. 26-509 Report on City Vacancies and Recruitment Efforts, Pursuant to Assembly Bill (AB) 2561
Recommendation: Note and File the Report on City Vacancies and Recruitment Efforts, Pursuant to Assembly Bill (AB) 2561.
Councilmember Cox left the meeting at 10:05 PM.
City Manager Grogan made some opening remarks and introduced Acting Assistant Director of Human Resources Lancaster who provided a Powerpoint presentation on the Vacancy Rates and Recruitment Efforts.
Council questions and comments followed.
Acting Assistant Director of Human Resources Lancaster addressed Council questions.
Public Comment: Brian
A motion was made by Councilmember Hardy, seconded by
Councilmember Chahal, to note and file the report on City Vacancies and Recruitment Efforts, Pursuant to Assembly Bill (AB) 2561.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Absent: Councilmember Cox1 -
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8. 26-504 Action on Resolution Adopting Council Policy 057 Establishing Procedures to be Followed in the Event of a Disruption of Telephonic Service or Internet-Based Audio-Visual Platform During a Council Meeting Recommendation:
Adopt a Resolution Approving and Adopting Council Policy 057 Establishing Procedures to be Followed in the Event of a Disruption of Telephonic Service or Internet-Based Audio-Visual Platform During a Council Meeting, in Accordance with Senate Bill 707.
City Manager Grogan made some opening remarks and introduced Chief Assistant City Attorney Reuter who provided a Powerpoint presentation regarding Council Policy 057.
Council questions and comments followed.
Chief Assistant City Attorney Reuter addressed Council questions.
Public Comment: Wanda
Council discussion followed.
A motion was made by Councilmember Chahal, seconded by
Councilmember Hardy, to adopt Resolution No. 26-9565 approving and adopting Council Policy 057 Establishing Procedures to be Followed in the Event of a Disruption of Telephonic Service or Internet-Based Audio-Visual Platform During a Council Meeting, with the addition of informing the public of alternative methods of streaming if one way platforms are disrupted.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Absent: Councilmember Cox1 -
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9. 26-586 Action on Council Policy Establishing an Annual Performance Review Process for Council Appointees
Recommendation: Adopt a Resolution approving new Council policy 058 establishing a performance evaluation process for Council appointees.
City Manager Grogan and City Attorney Googins recused themselves from this item and left the meeting at 11:12 PM.
Acting Director of Human Resources Mercado provided a Powerpoint presentation on the Council policy establishing an annual performance review process for Council appointees.
Council questions followed.
Acting Director of Human Resources Mercado and Chief Assistant City Attorney Reuter addressed Council questions.
Council discussion followed.
A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to adopt Resolution No. 26-9566 approving new Council Policy 058 establishing a performance evaluation process for Council appointees with the amendment of moving the creation of the subcommittee by the second meeting in February.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, and Councilmember Jain
4 -
Nay: Councilmember Park, and Mayor Gillmor2 -
Absent: Councilmember Cox1 -
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS Councilmember Hardy noted that the Hetch Hetchy Tour is in June.
Councilmember Jain made a 030 request to agendize creation of a full time sustainability manager.
A motion was made by Councilmember Jain, seconded by
Councilmember Park, to agendize creation of a full time sustainability manager.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Park, and Councilmember Jain
4 -
Nay: Councilmember Hardy, and Mayor Gillmor2 -
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Absent: Councilmember Cox1 -
Councilmember Jain noted he toured Shasta Dam and Black Butte Dam.
He also noted that he attended the NCPA Federal Policy Conference on April 26th, the Stanford Sustainable Data Center event on May 1st, and Stadium Neighborhood Relations Ad hoc Subcommittee on May 4th. He provided a report on those events.
Councilmember Chahal noted that he visited Sister City Icheon from April 23 to April 26, 2026. He provided a report on the visit.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned at 12:08 AM on May 27, 2026 in memory of former Santa Clara Chief of Police Frank Vasquez.
The next regular scheduled meeting is on Tuesday, June 9, 2026 in the City Hall Council Chambers.
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MEETING DISCLOSURES
Meeting Minutes 05/26/2026
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge , which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
California Government Code Section 84308, most recently amended by SB 1243, commonly referred to as the "Levine Act," prohibits a local elected official or quasi-judicial appointed official from participating in any action related to a contributor's contract, license, permit, or use entitlement if he/she/it receives any campaign contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision has been made, from the party, participants, or agents in the proceeding. Parties, Participants or Agents for a proceeding involving a license, permit, or other use entitlement pending before the City Council or a City quasi-judicial body must complete the California Levine Act Disclosure Statement prior to their proceeding.
STREAMING SERVICES : As always, the public may view the meetings on SantaClaraCA.gov , Santa Clara City Television (Comcast cable channel 15), or the livestream on the City's YouTube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times , viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT : Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND : City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers . A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted , the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities . The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication , or any other disability related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
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City of Santa Clara Page21 Printed on 06/11/2026