City of Santa Clara
Meeting Minutes - Draft
Bond Compliance Oversight Committee
Draft
6:00 PM City Hall Council Chambers
1500 Warburton Avenue
Santa Clara, CA 95050
08/27/2025
The City of Santa Clara is conducting Bond Compliance and Oversight Committee meetings in-person and continues to have methods for the public to participate remotely or in-person.
• Via Zoom: https://santaclaraca.zoom.us/j/86944082049
• Webinar ID: 869 4408 2049
• By phone: +1 669 900 6833
To submit written public comment before meeting:
Send email to [email protected] by 10 a.m. one day before the date of the meeting. Emails will be forwarded to Committee members and will be uploaded as supplemental meeting material.
Note: Emails received as public comment will not be read aloud during the meeting.
CALL TO ORDER AND ROLL CALL
Gaurav Dutta, Brian Tickler, Sandy Rodrigues, Ruby Pomerleau, Edem Ibragimov, Anurag Dixit, and Mathew Clopp
Present 7 -
CONSENT CALENDAR
1.A. 25-941 Approval of the June 4, 2025 Bond Compliance and Oversight Committee Meeting Minutes
June 4, 2025 Bond Compliance and Oversight Committee Meeting Minutes Draft
Attachments:
The June 4, 2025 Bond Compliance and Oversight Committee Meeting minutes were unanimously approved.
Approved Staff Recommendation
Aye: Dutta, Tickler, Rodrigues, Pomerleau, Ibragimov, Dixit, and Clopp7 -
PUBLIC PRESENTATIONS
No public presentations.
08/27/2025Bond Compliance Oversight
Committee
Meeting Minutes - Draft
GENERAL BUSINESS
2. 25-942 Selection and Appointment of Bond Compliance Oversight Committee Chair and Vice-Chair
Bond Compliance Oversight Committee By-LawsAttachments:
Committee Member Gaurav Dutta nominated himself for Chair. Committee Member Dutta is unanimously approved as Chair.
Committee Member Anurag Dixit nominated himself for Vice-Chair.
Committee Member Dixit is unanimously approved as Vice-Chair.
3. 25-928 Review and Confirmation of the Proposed Project Alignment with the Voter-Approved Expenditure Plan for Measure I
Proposed Project List Phase #1
Expenditure Plan
Attachments:
Deputy City Manager Marc Freitas provided a presentation on the Proposed Project Alignment with the Voter-Approved Expenditure Plan for Measure I.
Staff's recommendation to approve confirmation that the Phase q Proposed Project List is consistent with the voter-approved Expenditure Plan for Measure I passes unanimously.
Approved Staff Recommendation
Aye: Dutta, Tickler, Rodrigues, Pomerleau, Ibragimov, Dixit, and Clopp7 -
STAFF REPORT
COMMITTEE MEMBER REPORTS
Assistant City Manager Elizabeth Klotz stated that the next Bond Compliance Oversight Committee Meeting will be held in Spring 2026.
Updates on the bond issuance and projects will be provided at that meeting.
Committee Member Tickler indicated that he would like to conduct site visits of projects within his district (2). Deputy City Manager Freitas stated that the project sites are currently in construction and not open to visits until completion. For those committee members interested, site visits will be arranged upon the completion of construction.
ADJOURNMENT
The meeting was adjourned at 7:45p.m.
Bond Compliance
Oversight
Committee
Review and Confirmation of the
Proposed Projects for Phase 1 &
Alignment with the Voter-
Approved Expenditure Plan for
Measure I
August 27, 2025
Background
On June 5th, 2025, the Bond Compliance Oversight Committee (Committee) for Measure I, the Public Facilities and Infrastructure Bond Measure, convened its inaugural public meeting. During this meeting Committee members were provided training on their authority, role, and governing rules. • City Attorney – provided training on: Brown Act, Bylaws, Conflict of Interest & Ethics. • Outside Bond Legal Counsel Jones Hall – provided training on Bonds 101: Summary covering the Bond Issuance Process including roles, responsibilities, and compliance. 2 Committee Responsibilities Under
Measure I, Section 13
Under Ordinance No. 2069, Section 13 (Transparency and Accountability Requirements), the Committee is charged with ensuring that bond proceeds are expended only for the purposes described in the voter- approved measure. The Committee’s specific responsibilities include:
• Ensuring that project implementation is consistent with the Expenditure Plan. • Reviewing and reporting on annual performance and financial audits. • Providing recommendations to City Council on any proposed amendments to the Expenditure Plan. • Informing the public concerning expenditure of bond proceeds.
The first formal action of the Committee is to review the proposed first phase of projects to be financed with Measure I bonds and confirm their conformity with the voter-approved Expenditure Plan. 3 Capital Projects Delivery Program
Since the passage of Measure I, city staff have been working with internal stakeholders to support efforts to advance existing and future programmed projects and activities.
City staff have developed the Proposed Project List with a description of each project, drawn directly from the voter-approved Expenditure Plan. Projects have been prioritized to balance readiness, community benefit, resource availability, and the anticipated timeframe of completion .
4 Project Prioritization Factors:
The factors that are considered in the development and timing of the initial Phase, and the sequencing of projects within each Project Phase time period include:
a) the need to balance available staff and contractor resources b) the length of the planning, design, and construction phases of each project c) disruption to the public as City services and facilities d) legal requirements for the expenditure of Infrastructure Bond proceeds e) the timing and availability of alternate and supplemental funding sources f) local, regional, state or federal permitting requirements g) the need to coordinate with outside agencies
5 Criteria Used To Prioritize Proposed
Projects For Phase 1
To ensure a structured and efficient approach, staff established project priorities and the order of construction by the categorizing projects into three types:
Type 1 Projects - Projects that are Design-Ready Projects and can transition to the construction phase and/or projects that will integrate with existing programs.
Type 2 Projects - Projects that still need initial Conceptual Design and Specifications.
Type 3 Projects – Projects that require further Definition, Planning, and Feasibility. 6 Expenditure Plan Comparison With Proposed Projects List Expenditure Plan Proposed Projects List
Streets and Transportation $41,170,000 $27,370,000 Fire Stations and Emergency Response $142,235,450 $12,285,450 Police Facilities $41,170,000 $805,000 Parks, Libraries, Senior Center and Aquatics $115,258,750 $38,438,750 Storm Drain System Improvements $46,000,000 $16,585,300 Historic Buildings and Beautification $9,200,000 $1,150,000 Projects Sub-TOTALS $397,851,700 $96,634,500 Bond Issuance / Closing Cost $2,000,000 $2,000,000 TOTALS $399,851,700 $98,634,500
Note: The Initial Proposed Project List represents approximately 25% of the total Measure I Funds 7 Looking Ahead: Project Funding Timeline and
Phasing
8 • Phase 1 Funding (2026): The initial bond sale (Tranche 1), totaling approximately $100 million, is anticipated in the first quarter of 2026. • Phase 2 Funding (2028): The second bond sale (Tranche 2) is planned for 2028 and is expected to be significantly larger than Tranche 1. These funds will support several major projects advancing from study, feasibility analysis, and design/permitting in Phase 1 to construction in Phase 2. • Future Phase(s) Project Funding (2030+): One or more additional bond sales will occur after 2030 to fund remaining or follow-up projects. These later phases are anticipated to be smaller in scale than Phases 1 and 2.
Approved General Obligation
Bond Expenditure Plan
9 Proposed Projects List Tranche
10 11
12 13
14 15
16 17
18 Recommendation
The Committee is tasked with confirming that these projects are consistent with the voter-approved Expenditure Plan. The Committee’s role is to review the proposed allocations, ensure they align with Measure I’s purposes, and provide confirmation to the City Council.
The Bond Compliance Oversight Committee take the following action:
1. Determine that the Phase 1 Proposed Project List is consistent with the voter-approved Expenditure Plan for Measure I.
19 Next Steps:
Next Planned Committee Meeting:
• Proposed to be held Spring 2026
Proposed Agenda Items:
• Review Expenditures Report of Approved Project List Phase 1. • Update on current projects and future phasing
• Discussion on the preparation of the Annual Report. Report to include the following:
1. Statement indicating whether the City is in compliance with the spending requirements of Measure I
2. A summary of the Committee’s proceedings and activities for the preceding year.
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